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HomeMy WebLinkAbout06/24/2014 Study Session Minutesp o w N of r c c f�� f�:• 4 MARANA 7 1 pizoN ' STUDY SESSION MINUTES 11 S S 5 W. Civic Center Drive, Marana, Arizona S 53 Board Room, June 24, 2014, at or after 6:00 PM Ed Honea, Mayor Jon Post, Vice Mayor David Bowen, Council Member Patti Comerford, Council Member Herb Kai, Council Member Carol McG orr ay, Council Member Roxanne Ziegler, Council Member STUDY SESSION CALL TO ORDER. AND ROLL CALL. The meeting was called to order by Mayor Honea at 6:00 p.m. Town Clerk Bronson called roll. Council Member Kai was excused and Council Member Ziegler arrived at 6:11 p.m. There was a quorum present at 6:00 p.m. PLEDGE OF ALLEGIANCEIINVOCATIONIMOMENT OF SILENCE. Led by Mayor Honea. APPROVAL OF AGENDA. Motion to approve the agenda by Vice .Mayor Post, second by Council Member McGorray. Passed unanimously 5 -0. CALL TO THE PUBLIC. No speaker cards were presented. DISCUSSION /DIRECTIONIPOSSIBLE ACTION DI: Presentation: Relating to Special Events; a preview of and update regarding the 2014 Star Spangled Spectacular Fourth of July event. Presented by Rodney Campbell who introduced the special events committee comprised of Logan garland, Vickie Hathaway, Ramon Armenta, Corey Larriva and Addie Martin. Mr. Campbell noted that his team was tasked with making this event at Crossroads Park more an experience that would put Marana on the map. Addie Martin started with an overview of events in the park. There will be live video of the concert which will also promote the sponsors. In addition to area restaurants, 14 foods vendors will be onsite as will an inflatable water feature slide to help keep things cool. overflow parking goes to Fry's and the Walmart area. Logan Garland talked about the mobile website to engage users at the park or at June 24, 2014 Study Session Minutes the shove or homes. He noted the QR code embedded in the site which is a free download for smartphones. Viewers can watch the live countdown to when the fireworks are going off. This application is able to be edited in real time for special messages. There is a schedule and who the food vendors are and when the bands are playing, information on parking and the reap of events. Rodney Campbell then mentioned the sponsors — Comcast being the signature sponsor. Partnerships were formed with KIIM -- FMIi97 -5, Wi Power is providing free internet in the park. KOLD and Fox I I are sponsors, and Dan Marries will be the guest master of ceremonies. He also noted that the number of people viewing the website can also be tracked. D2: Presentation: Relating to Community Development; providing an update on the status of a proposed Pima County General obligation Bond Election and the status of projects submitted by the Town of Marana for possible inclusion in the Bond Election. Presented by T. VanHook, reported that the bond commission has been meeting since 2011 with 107 meetings to discuss the nature of projects to be included. They are now working toward a 2015 election. Ms. VanHook presented the original prioritized nine projects of the town. only one project ---- the BoR Sports Park fell to number 8 of 9 and was then removed from consideration. The commission is now looking at administrator recommendations of which there are two totaling $18.9M. He is recommending that the bond commission consider $10M for economic development activities for Heritage Park and $8.9M and recreational facilities in the Heritage Park. The other two items that are in play because they received support from the commission are affordable housing $1.5M and neighborhood reinvestment for $ I M. The subcommittee moved a total of $33M worth of projects forward in those two categories for jurisdictions across the county. The county administrator is recommending that the dollar amount in total across the county be reduced to $35M, so there are still some things in play. Currently, the commission has moved forward $1.2B worth of projects, but their final list is projected to be between $500 -700M. So there are a lot of projects left to be cut. The commission will start those deliberations in September. The hope is that before Lisa Shafer will be her successor in following projects still in play. The hope is that before they stop deliberations for the winter, they will have a package ready for a bond election in the fall of 2015, they would have the spring and summer to do the public education. She then introduced Greg Wexler who sits on the bond commission and is available to answer questions on the status of the bonds. Conversations are focusing on jurisdictional priorities. Mr. Davidson thanked T for all of her hard work for the town, and noted that this is her last council meeting before she moves to another organization. D3: Presentation: Relating to Utilities; discussion, consideration, and possible action regarding a proposal to use impact fee funds to support the development of a new water system on Tangerine Road, east of I -10, to support active and potential future development along the Tangerine Road corridor. Presented by John Kmiec, who gave some background on the current and proposed service area of Marana utilities. The area under consideration is not being supported by municipal water at this time, but the town does intend to invest in that area and June 24, 2014 Study Session Minutes 2 support development, particularly with commercial opportunities between Dove Mountain Boulevard and I -101 Tangerine. There have been discussions in the last few months with two key developers — Tangerine Business Park and Marana Technology Campus. If an agreement can be worked out with these two entities, the town will be able to build infrastructure that will supply water to the east Tangerine corridor. The agreements would stipulate the contributions and responsibilities of all parties. There are two options being considered - Option A and Option B. Mr. Kmiec then discussed each option referencing the various slides. The funding slide summarized the potential partners — Town of Marana, Tangerine Business Park and the Marana Technology Campus. Total project cost is $1.5 6M to $1.61 M. From an operations and maintenance perspective, the preferred Option A to have the well next to the reservoir because it saves energy costs. Greg Wexler spoke on behalf of the Marana Technology Campus, giving some background as well as the various stages of development and potential financial impact. After general discussion on the funding sources and cost - sharing, Mr. Wexler asked for a reduction of $130K from the share required by the Marana Technology Campus. A motion to approve the use of impact fees as presented and continue negotiations with developers was made b Council Member Bowen, seconded by Vice Mayor Post. Passed unanimously 6 -4. D4: Presentation: Relating to Police Department; discussion, consideration, and direction regarding the possible construction of a new, fully functional police facility, including location and funding options. This item was presented by Chief Rozema, who began with an overview of the need for the facility. He highlighted areas needing improvement including training and development, parking, a new fitness program, holding areas, evidence /storage and community rooms. Next he reviewed the funding aspects and location options. Three locations were identified, each presenting opportunities as well as challenges. The first is the Civic Center Campus. Infrastructure is in place and we own the property, and the facility could spur additional growth in this area. Of the eight acres available, five and a half acres would be used. CORE Construction and WSM Architects helped with some of the site plans, and both have experience in building police facilities. The only drawback for this location now is that it is on the far north end of the service delivery area. To help mitigate that, Vintage Partners is interested in having a storefront or substation at the Twin Peak area. The next location is Twin Peaks and Linda Vista on property owned by Red Point Development. This is a 38 -acre parcel, and they are amenable to working with the town. This is a great location in terms of efficiency. The down side is cost because this is a more expensive site to build on. Red Point would prefer to keep the front half and have the town take the back half of the parcel which is more expensive to build on. And there is a 404 wash to be dealt with. But there is an opportunity to partner with Northwest Fire which is a positive. Directly adjacent to June 24, 2014 Study Session Minutes 3 that parcel is a 19-acre parcel, but it hasn't appeared that the property owner was anxious to sell except for high dollars. The last site is the current MOC building which is owned by the town; it's site -ready except that some of the modular buildings would have to be removed. one of the upsides is that we could present a nice fagade to the public. The up and downside is that it's on the south end but that is where a lot of calls are coming from now. This location would require maintaining something on the north end as well. Costs for the north (MMC) location are estimated at $20,464M. The Twin Peaks location estimated at $23M; and $22M for the adjacent property and $20,560M at the south (MOC) location. Chief Rozema also discussed how the sites were rated. The TI construction at Ina Road in July 2016 would have an impact on the efficiency. If that site is chosen, the Chief recommends not building a new station until after the Ina construction is done. Erik Montague took Council through the funding options. General discussion ensued regarding location, a timeframe to complete the project and financing. Each location has its benefits as well as challenges. Mr. Davidson noted that the Ina Road interchange construction prompted looking at a new facility. It will be a minimum of two years before that construction begins, so even if the preliminary work on the police facility started now, there would most likely be an overlap of construction. He noted that the ultimate goal is to have a facility that complements everything police personnel are trying to achieve. we are going to struggle with how to pay for the facility. Right now the big issue is location. If we are looking at an alternate site (to the MMC campus), we are going to add $3M to the top. If we don't have any money now, trying to get another $3M adds to the challenge. one way to make the decision is to look at the cost of developing the land. As the Mayor noted, the infrastructure is in place at the MMC. This area will continue to grow and calls will increase in this area. Currently, most calls are coming south of Twin Peaks. So how they deploy resources, organize the districts and shifts — they're going to have to be very strategic about that. There have been discussions with the developer at the Marana Center mall to have a storefront there, so that could solve a place for reports and computer access. Mayor Honea suggested a two -part motion to identify the MMC campus site for building the new facility when we identify funding, and the second part of the motion is to direct staff to work on the impact fee that new residents would pay that would help mitigate some of the improvements for that facility. There was no second that motion. Mayor Honed then made a motion for the new facility to be at MMC campus location, second by Vice Mayor Post. Mayor Honea asked the Town Clerk to poll the Council. The motion passed 4 -2 with Council Members Bowen and Ziegler voting nay. Mayor Honea made a second motion to direct staff to work on the impact fee process and bring it back to Council for approval. Council Member Ziegler asked for discussion. She is concerned about adding more impact fees onto residents. Council Member Comerford suggested that this topic is a good one for citizen and business discussion. Mayor Honea concurred that if we don't identify a funding source, we can't do this. June 24, 2014 Study Session Minutes 4 Mr. Davidson said that talks will continue as everyone has agreed to the need for the facility, and staff will keep brainstorming and reach out to community groups and businesses, the Forum and other groups that work closely with the town to get feedback and bring back to Council what's appropriate for approval. Council took a brief recess beginning at 8:32 p.m., and reconvened at 8:39 p.m. D5: Presentation: Relating to Parks and Recreation; discussion, consideration, direction and possible action regarding the development and construction of the Marana Heritage River Park. Mr. Davidson introduced the item an update on the status of the park. At the last meeting, the discussion was what could be done at the proposed arena site and the overall business model. Staff has done additional analysis and outreach. Jen Christelman presented a recap and highlighted features to present a clearer picture. She gave an overview of the park, and updates and costs to date for the fare, splash pad and ranch. Currently, staff is working on the roadway improvements, corning into the farm, the parking lot at the heritage house, restrooms and an additional parking area. Staff will have hard bids for construction the second week of July. With respect to the ranch evaluation, she noted that an Equestrian Stakeholder Working Group had been formed and provided staff with a wish list. This was given to the landscape architect and the team designing the entire park. The resulting designs were taken back to the stakeholder group and got some ideas on how to change the layout. At that point, per Council direction, staff contacted an expert, Sergio Martinez, an architect with vast experience working with many arenas around the United States and a member of the Tucson Rodeo Committee, and Tien Lynch, General Manager of the Horseshoe Park & Equestrian Center in Queen Creek both provided comment on building and supporting an equestrian center at the Heritage Park location. Parking and having hotels near the arena(s) is huge draw for event competitors. Based on recommendations from the stakeholder groups and Mr. Martinez and Mr. Lynch, staff provided a new layout for which she then provided detail on the remaining features. Next, she presented a fly -over video of the features of the arena grounds. Ms. Christelman thanked the team who worked on the project to date. Mr. Davidson thanked Jennifer for her work and opened the discussion. Council Member Comerford complimented her on due diligence on all the points she had made. Council Member Ziegler asked Clay Parsons, who was in the audience, to offer his comments. Mr. Parsons noted that Mr. Davidson and former Deputy Town Manager Del Post had invited him to the arena site some time ago and asked for his comments. He noted the site is very well designed, although it won't pay for itself. It's what you get from the outside that adds to the community. His concern is the location with regard to horses and people and houses, and the costs associated with developing the property. His opinion is that one of the reasons Queen Creek is popular and booked all the time is because of access. Vice Mayor Post posed the question of whether Council wants a park or if they want an equestrian center. He believes they are two separate entities. He feels that Council should make the distinction. Also, we don't have any money -- except for the $2M that was added to the June 24, 2014 Study Session Minutes 5 budget for contingencies. He is having a difficult time as a council member making the best decisions for one -at -a -time projects. He likes the idea of an arena in Marana, but in light of other projects and whether we're trying to have a park or an equestrian center, which he believes are completely different. He is not sure that an equestrian center belongs at the heritage park location. Council Member Ziegler said that if we're going to do this (project) we need to see what we're pulling. We can't keep all projects going, and we need to make sure the core services are there first. Is there a spreadsheet of all the projects and their costs. Mr. Davidson stated that the 5-year CIP document does provide that information. The sewer ($6M) has a mechanism for payback. 'There was contingency money loaded into the budget for Council to allocate funds to the Heritage Park or any other item. The police facility issue is going to involve new revenue sources or streams. It would take years to save up and pay for it. So, the police facility has to be taken out of the context of the other projects. The heritage park facility won't be like any other park facility. It will be a tourist attraction representing Marana and who we are, and so it's much more than a "park ". When you look at the CIP and what's loaded in there, that's years into the future and includes amphitheaters, walkways and landscaping. Most of that could be done years front. now. Bond money is still on the table if it's approved by the voters. The covered arena would probably have to be done under that scenario. But jump - starting the project is viable. Council wasn't ready to move forward on this item in light of the other commitments coming on board and no known way at this time to pay for it. No action was taken. D6: Relating to Administration; consideration and discussion of Town of Marana Strategic Plan III. Mr. Davidson asked if Council was comfortable with him continuing to work with a tearn to come back to Council with a final document. If Council has input or sees something that doesn't make sense, please let him know, and he'll get it into the final document. Council Member Bowen and Vice Mayor Post offered to assist Gilbert. Executive Session pursuant to A.R.S. §38- 431.03 (A)(3), Council may ask for discussion or consultation for legal advice with the Town Attorney concerning any matter listed on this agenda. E1: Executive Session pursuant to A.R.S. §38- 431.03 (A)(3), Council may ask for discussion or consultation for legal advice with the Town Attorney concerning any matter listed on this agenda. FUTURE AGENDA ITEMS Notwithstanding the mayor's discretion regarding the items to be placed on the agenda, if three or more Council members request that an item be placed on the agenda, it must be placed on the agenda for the second regular Town Council meeting after the date of the request, pursuant to Marana Town Code Section 2- 4 -2(B). .dune 24, 2014 Study Session Minutes 6 ADJOURNMENT. Motion to ad at 9:32 p.m. b Vice Ma Post, second b Council Member McGorra Passed unanimousl 6-0. CERTIFICATION I hereb certif that the fore are the true and correct minutes of the Marana Town Council meetin held on June 24, 2014. 1 further certif that a q uorum was present. ocel C. ronson, Town Clerk Z �� l O NE June 24, 2014 , Stud Session Minutes