Loading...
HomeMy WebLinkAbout09/16/2014 Regular Council Meeting Minutes( AMARANA F \ � K� l 4 . 170 1,�',N REGULAR COUNCIL MEETING MINUTES 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers, September 16, 2014 at or after 7:00 PM Ed Honea, Mayor Jon Post, Vice Mayor David Bowen, Council Member Patti Comerford, Council Member Herb Kai, Council Member Carol McGorray, Council Member Roxanne Ziegler, Council Member REGULAR COUNCIL MEETING CALL TO ORDER AND ROLL CALL. Mayor I3onea called the meeting to order at 7:01 PM. Town Clerk Bronson called roll. Vice Mayor Post was excused; there was a quorum present. PLEDGE OF ALLEGIANCEIINVOCATIONIMOMENT OF SILENCE. Led by Mayor Ion ea. APPROVAL OF AGENDA. Council Member McGorray moved to a pProve the agenda as amended by removing item C3. Second by Council Member Bowen. Passed unanimously 6 CALL TO THE PUBLIC, Dr. Charles Miller, Jr, spoke regarding the expansion of the Heritage River Parr, especially in regard to the ranch portion of the parr which will incorporate an equestrian center /rodeo arena. He expressed his opposition and enumerated his concerns related to the noise, additional lighting and stench of the animals that are being penned or stabled. PROCLAMATIONS. Mayor IJonea noted that two proclamations regarding Constitution Day and Constitution week were included in the agenda packet. There being a representative from September 16, 2014 Meeting Minutes the Daughters of the American Revolution in the audience, Town Clerk Bronson read the proclamation. Proclaiming September 17 - 23, 2014 as Constitution. weep for the Daughters of the American Revolution Mayor Honea will be speaking at the Legacy School on September 17, 2014, and will present the proclamation for Constitution Day at that time. Proclaiming September 17, 2014 as Constitution Day for the Legacy Traditional School MAYOR AND COUNCIL REPORTS: SUMMARY of CURRENT EVENTS. Council Member Bowen announced that his daughter is having his fourth grandchild. MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS Deputy Town Manager Mehta reported on the emergency processes and being put into place to prepare for the coming storm tomorrow. PRESENTATIONS PI Relating to Budget; presentation of preliminary results of the Town's General Fund for the 2013-14 fiscal year. Presented by Erik Montague. These numbers are subject to change as a result of closing adjustment and the audit to be done in October. Final results are anticipated to be presented formally in December. The focus is the general fund, the town's largest fund, specifically the sales taxes, shared revenues and license, permits and fees. He will then give a general status update through June 2014. Sales tax or transaction privilege tax represents 60% of the town's revenues. Most categories did fairly well. There were a few that did significantly better than expected, which included contracting or construction sales tax on new construction. It's 132% of what was budgeted and almost all residential construction, which is something we haven't seen for about five or six years. Retail year over year was about three percent higher. Bars and restaurants was about two percent higher. For all categories it was about 6.8 percent higher for all categories. We've reached about what we were doing during holiday sales of December 2006 which is positive. State shared revenues is the second largest piece of revenue to the town's general fund. overall, we've pretty much hit our narks there. with respect to HURT revenue, we are still looking into that, although it is higher. This variance may be due in part by additional distribution. State shared revenues declined through 2010 and then began to recover in 2011. Because our urban revenue sharing tax is delayed, our declines continued through 2011 and then have been recovering ever since, bringing us close to 2009 levels. September 15, 2014 Meeting Minutes 2 Licenses, permits and fees represent about ten percent of our current budget and continues with modest growth. A key piece has to do with single family residential permits issued. We exceeded budget by about 11 %. The rest is mixed. with respect to host fees, that's a high number, and that is attributable to two sources of revenue. One is the mining extraction fee and well as the host fee, new for this year. We don't know exactly what to predict for with the landfill — Waste Management. we get so much per ton that's delivered to our facility. As Mr. Davidson pointed out earlier, that waste Management host fee for 2015 is going to be split — half between the general fund and half for the Avra Valley Road project. waste Management opened in September, 2013, so they were only open for three full quarters and a partial quarter. Mr. Montague stated that $350K to $375K was budgeted for FY 2015, so we're anticipating collecting about $70 -85K a quarter. For 2014, we budgeted for 550 single family resident permits, and for 2015 600 single family residents. So we're close to 2015 projects at this time. In 2013, we did 692. A large number of those were attributable to permits pulled by Saguaro Bloom. Some of the negative number which might seem odd and normally are as a result of some corrections in how certain monies collected by the town were recorded related to assurances or other types of deposits. Starla Anderson, Budget Manager, worked with the development services group on a special project to look at all of the assurances of monies that we collect in advance and either have to return back to the developer or have access to that money to complete those improvements. Initially, some of that money was recorded as revenue when it was received, when if we have to return it it should have been recorded as a deposit. He concluded with a general fund summary. Overall revenue, we're at 105% of what we budgeted, and there were no major surprises. Overall expenditures are at about 96.1%. One of the things that the Manager's Office and Finance have been very careful to manage is the overall fund balance, a large part of that being reserves. The high water mark was 2007 -08 when we had about $20M fund balance in the general fund. We dipped into cash reserves in 2008 -09 to manage our obligations. From 2009-10 forward, we have been adding modestly to the reserves. At the end of 2012 -2013, we had and audited $20.9M in .fund balances. For 2013 -14, we anticipate being slightly under $24M. These are good numbers, and bond agencies look at our ability to manage our reserves and our budgets. We are scheduled to be audited in October, and then we will generate the financial statements. We are going to move toward a formal presentation of the final audit results in December, and we will bringing our outside consultant in to assist us in that presentation. There are some governmental accounting standards changes (GASB68) that are mandating how to handle specific changes to the retirement. He then opened for questions. Mayor I-Ionea noted that the reserve number being the highest we've ever had speaks highly of Mr. Montague and staff in keeping us solvent and moving forward. CONSENT AGENDA. Motion to approve Consent Items C1, C2 and C4 by Council Member Kai, second by Council Member Ziegler. Passed unanimously 6--0. September 15, 2014 Meeting Minutes 3 C 1 Resolution No. 2014 -083 Relating to the Marana Regional Airport; approving and authorizing the Town Manager to execute an Airport Development Reimbursable Grant Agreement for Grant Number E5 S 10 between the State of Arizona by and through the Department of Transportation and the Town of Marana for design and replacement of taxiway and runway guidance signs and lighting (Lisa Shafer) C2 Resolution No. 2014 -084 Relating to Intergovernmental Relations; approving and authorizing the Mayor to execute Intergovernmental Agreement among the Town of Marana, Northwest Fire District and Marana Unified School District No. 6 for development review and inspection, facility use and general cooperation (Jane Fairall) C3 Resolution No. 2014 -085 Relating to Public works; Approving and authorizing the execution of an amendment to an intergovernmental agreement between the Arizona Department of Transportation and the Town of Marana relating to the I- 101Twin Peaks Traffic Interchange (Keith Brann) C4 Approval of Marana Council Minutes for September 2, 2014 (Jocelyn C. Bronson) LIQUOR LICENSES Ll Relating to Liquor Licenses; recommendation to the Arizona Department of Liquor Licenses and Control regarding a special event liquor license application submitted by Claudio Martinez on behalf of the American Diabetes Association for a special event, Hogtoberfest, to be held on Saturday, October 25, 2014 (Jocelyn C. Bronson). Presented by Town Clerk Bronson, who stated that the applications were properly reviewed and that staff` is recommending approval. Motion to approve by Council .Member Mc Gorray, second by Council ,Member ICA Passed unanimously 6-0. L2 Relating to Liquor Licenses; recommendation to the Arizona Department of Liquor Licenses and Control regarding a special event liquor license application submitted by Rick McAlex on behalf of the Marana Foundation for Educational Excellence for Marana Oktoberfest at Breakers to be held on September 26, 27 and 28, 2014 (Jocelyn C. Bronson) Presented by Town Clerk Bronson, who stated that the applications were properly reviewed and that staff is recommending approval. Motion to approve by Council. Member McGorray, second by Council .Member Kai. Passed unanimously 5 -0. September 16, 2014 Meeting Minutes 4 BOARDS, COMMISSIONS AND COMMITTEES B 1 Resolution No. 2014 -086 Relating to Boards, Commissions and Committees; selecting three potential topics for the Fall 2014 Marana Citizens' Forum (Jocelyn Bronson). Town Clerk Bronson presented the item noting that staff is requesting that Council not consider the .Assured Water Supply as a topic, as this is a regulated item and cannot be changed. She noted that if Council would like to add a topic in place of that, they could do so. Council Member Kai indicated that the drought and water conservation could be a good topic. With Council approval, water conservation was added to the list of topics for the Forum delegates to consider. Motion by Council Member McGorray to approve the topics of citizen engagement in budget management and financial transparency, managing and maintaining infrastructure for current and future development, job creation and retention in Marana, and water conservation. Second by Council Member Kai. Passed unanimously 6-0. B2 Resolution No. 2014 -087 Relating to Boards, Commissions and Committees; appointing new delegates to the Marana Citizens' Forum. (Jocelyn Bronson). Town Clerk Bronson indicated that four candidates applied for at -large positions on the Marana Citizens' Forum. Staff recommended approval of these applicants who are Marana residents. Motion to approve the appointments of lion Duncan, Kelle Maslyn, Michael Smen tek and Joshua A lexan der as at-- large delegates of the Marana Citizens' Forum, Second by Council Member Ziegler. Passed unanimously 6 -0. Mayor Honea then presented Certificates of Appointment to Don Duncan, Joshua Alexander and Michael Smentek. Ms. Maslyn was not present. COUNCIL ACTION Al Resolution No. 2014-088 Relating to Development; approving a preliminary plat for Gladden Farms Blocks 14 & 15 Lots 1 -13 8 and Common Areas A -1 - A-3; B -1 - B -12 and C -1 located approximately at the southeast corner of Tangerine Farms Road and Heritage Park Drive (Steven Vasquez). Mr. Vasquez presented this item to Council. The zoning for these blocks is the minimum lot size of 3,500 square feet, although the lots are going to be platted at a minimum of 6,000 square feet to waive the requirement of an on -site community pool. There will be two entrances off of Tangerine Farms Road as well as a neighborhood park. There will be recreational trails at the rear of the subdivision to connect to Heritage Park and Gladden Farms Community Park. The proposed develop is KB Homes, and staff has made KB Homes aware of the Heritage Park and the plans for it. Mr. Vasquez presented a rendering of the hardscape or six - foot decorative walls and six -foot view fences along the lots. There will be landscaping within the common areas, one at the corner of Heritage Park Drive and Tangerine Farms Road and the other where the subdivision meets Gladden Farms Park. This landscaping will serve as a buffer and is also in keeping with the character of Gladden Farms. The preliminary plat was presented to the Planning Commission on August 27, and they unanimously recommended approval. Town staff also recommends approval. Mr. Vasquez responded to Council questions, including September 16, 2014 Meeting Minutes 5 the relationship of the Herita Park ranch to the subdivision. He noted that the ranch site is farther south. Motion to approve b Council Member Bowen, second b Council Member Zie Motion passed 5-1 with Council Member Comerford votin na ITEMS FOR DISCUSSION/POSSIBLE ACTION EXECUTIVE SESSIONS Pursuant to A.R.S. § 38-431.03, the Town Council ma vote to g o into executive session, which will not be open to the public, to discuss certain matters. El Executive Session pursuant to A.R.S. §38-431.03 (A) Council ma ask for discussion or consultation for le advice with the Town Attorne concernin an matter listed on this a E2 Executive Session pursuant to A.R.S. § 38-431.03(A)(1) for discussion, consideration and possible interviews of candidates for appointment to the Marana Citizens' Forum. FUTURE AGENDA ITEMS Notwithstandin the ma discretion re the items to be placed on the a if three or more Council members re that an item be placed on the a it must be placed on the a for the second re Town Council meetin after the date of the re pursuant to Marana Town Code Section 2-4-2(B). ADJOURNMENT. Motion to adjourn at 7:54 PM b Council Member Comer second b Council Member Bowen, Passed unanimousl 6 0. CERTIFICATION I hereb certif that the fore are the true and correct minutes of the MaranaTown Council meetin held on September 16, 2014. 1 further certif that a q uorum was present. ,'Jocel CJBYonson, Town Clerk 1 947 1 7 �! r?", a , 7�0 S�_. �0 September 16, 2014 Meetin Minutes 5