HomeMy WebLinkAboutResolution 2014-094 IGA IGA with Pima County for FY2014-2015 CDBG Block GrantMARANA RESOLUTION NO, 2014 -094
RELATING TO COMMUNITY DEVELOPMENT; APPROVING AND AUTHORIZING THE
MAYOR TO EXECUTE AN INTERGOVERNMENTAL AGREEMENT BETWEEN PIMA
COUNTY AND THE TOWN OF MARANA FOR THE MANAGEMENT AND
IMPLEMENTATION OF THE 2014 -2015 COMMUNITY DEVELOPMENT BLOCK GRANT
PROGRAM
WHEREAS the Town of Marana recognizes the need to provide safe affordable housing
and neighborhood infrastructure for its citizens and has applied for Community Development
Block Grant (CDBG) funding for these purposes; and
WHEREAS Pima County has been awarded funding from the U.S. Department for Hous-
ing and Urban Development under the CDBG program for the 2014 -2015 federal fiscal year; and
WHEREAS the Town of Marana has been selected as a sub - grantee through Pima Coun-
ty's proposal process; and
WHEREAS the parties may contract for services and enter into agreements with one another
for joint or cooperative action pursuant to A.R.S. § I I -952, et seq.; and
WHEREAS the Mayor and Council of the Town of Marana find it is in the best interests of
its citizens to enter into this intergovernmental agreement.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE
TOWN OF MARANA, ARIZONA, AS FOLLOWS
SECTION 1. The intergovernmental agreement between the Town of Marana and Pima
County attached to and incorporated by this reference in this resolution as Exhibit A is hereby ap-
proved, and the Mayor is hereby authorized and directed to execute it for and on behalf of the Town
of Marana.
SECTION 2. The Town's Manager and staff are hereby directed and authorized to under-
take all other and further tasks required or beneficial to carry out the terms, obligations, and objec-
tives of the intergovernmental agreement.
Marana ReSOILltion No. 2014094
PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TOWN 01-i'
MAR-ANA, ARIZONA, this 7th da of October, 2014.
� s � /
Ma 'Ed nea
ATTEST:
v I
Jocel Cl/ffronson, Town Clerk
APPROVED AS rl-, 0 FORM:
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Ca ict A
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Mi'll'1111,'l RCSOILItIon No. 2014094
INTERGOVERNMENTAL AGREEMENT
between
Pima County and Town of Marana
for
Management and Implementation of the Community Development Block Grant Program
THIS Intergovernmental Agreement ( "IGA ") is entered into by and between Pima County, a body politic
and corporate of the state of Arizona (f' COUNTY ") and the Town of Marana, a municipality of the State of
Arizona ( "TOWN ") .
RECITALS
A. COUNTY and TOWN may contract for services and enter into agreements with one another for joint or
cooperative action pursuant to A.R.S. § 11 -951, et seq.
B. TOWN is authorized by A.R.S. §9- 590.11 to expend public monies for and in connection with economic
development activities.
C. COUNTY is authorized by A. R.S. §§ 11- 254.04, 11 -251 (5) and 11 -251 (17) to spend public monies to
improve and enhance the economic welfare and health of the inhabitants of the COUNTY.
D. COUNTY and TOWN are authorized by A.R.S. § 35 -1403 to exercise certain powers relating to housing
projects.
E. COUNTY applied for and received community Development Block Grant ( "CDBG ") funds in the amount
of $2,498,848.00 from the U.S. Department of Housing and Urban Development ( "HUD ") under Title I of
the Housing and Community Development Act of 1974, as amended (Public Law 93 -383).
F. Under solicitation number CDNC- 12- 10- 13- OA- ESG -CDBG COUNTY sought proposals from local
agencies for Federal Fiscal Year 2014 -2015 for programs that would qualify for CDBG funds.
G. TOWN submitted a response to this COUNTY solicitation.
H. COUNTY has determined the services proposed in the Town's response to the solicitation are eligible
activities under CDBG and that TOWN is qualified to provide the services.
I. TOWN'S program was determined to be in the best interests of the residents of Pima County.
J. The 2014 -2015 Annual Action Flan COUNTY submitted to HUD to obtain CDBG funds, included TOWN'S
proposal.
K. COUNTY finds that it is appropriate to provide CDBG funds for TOWN'S program.
NOW THEREFORE, COUNTY and TOWN, pursuant to the above, and in consideration of the matters and
things hereinafter set forth, do mutually agree as follows:
AGREEMENT
ARTICLE 1 -M TERM
This IGA shall be effective on October 1, 2014 and shall terminate on December 31 2015 unless sooner
terminated or further extended pursuant to the provisions of this IGA. This IGA upon mutual consent of the
parties may be extended for a period of time not to exceed two (2) additional one -year periods. Any
modification or time extension of this IGA shall comply with the modifications provisions contained in Exhibit
B.
�3 1 00147260 1 v I
ARTICLE 11 — SCOPE
This IGA establishes the ri and responsibilities of the Parties for the provision of CDBG fundin to
TOWN for the specific activities described in the Project Summar attached as Exhibit A. In
consideration for the CDBG funds received, TOWN shall:
A. Perform the activities set forth in the Project Summar Exhibit A. Work must be performed to the
satisfaction of the COUNTY,
13, Compl with the Special A Conditions set forth in Exhibit B.
C. Use CDBG funds 0 accordance with terms of.,
1. The 2014-2015 Annual Action Plan (".Plan") submitted b COUNTY to HUD for CDBG fundin
2. The Certifications that were submitted concurrentl with the Plan; and,
3. The Inter Cooperative A between Pima Count and Town of Marana for the
Communit Development Block. Grant Pro and Home Investment Partnership Pro contained
in Exhibit D and full incorporated herein.
D. Undertake the same obli to COUNTY, as COUNTY does to HUD pursuant to said Plan and
assurances. TOWN will hold COUNTY harmless a an injur that COUNTY ma suffer with respect
to HUD on account of an failure on the part of TOWN to fulfill an obli to HUD.
E. Certif that the projects under this IGA meets one of the CDBG Pro National Objectives defined in
24 C.F.R. 570.208, TOWN certifies that the activities carried out pursuant to this IGA will meet and
benefit low- and moderate-income persons.
F. Provide q uarterl y and annual pro reports on COUNTY'S web based reportin s at
hlt!k, o�v/CED�/Da�ta/f�orm�s,,h�tml. Reports provided in an other form shall be accepted onl
after a written approval Is provided b the Communit Development and Nei Conservation
director or authorized representative. Reports shall be submitted as follows:
1. Quarterl reports shall be submitted no later than the followin dates for the precedin q uarter
a. Januar 31
b. April 30
c. Jul 31
d. October 31
2. The quarterl reports shall include:
a. Demo information includin client's address; income level; famil size, race; whether the
famil is female-headed household; services provided; and, whether an in the famil is
elderl or handicapped; and
b. A narrative of the pro accomplishments; problems or concerns impactin the achievement-
of the pro g oals and ob durin the past q uarter; and, an output and outcome report.
The output report shall include affordable housin housin rehabilitation and public facilities
improvements. The outcome report shall include improved affordable housin services; improved
housin conditions related to repairs, modifications, or weatherization to increase safet
suitabilit or livabilit of the housin units, and increased access to a public facilit due to its
expansion or creation of new services.
3. The annual report shall include a communit impact narrative, demo information and a
financial report. TOWN shall submit the annual report no later than Januar 31't, 2015.
G .3 _/9
b(i / 001
G. Warrant compliance with the TOWN'S certification contained in Exhibit C and the Intergovernmental
Cooperative Agreement between Pima County and Town of Marana for the Community Development
Block Grant Program and HOME investment Partnership Program contained in Exhibit D .
H. Employ suitable trained and skilled personnel to perform all services under this IGA.
1. Be the legal entity responsible for operating and maintaining the projects to be developed as described in
Project Summary Exhibit A.
ARTICLE III — /FINANCE
A. Maximum Allocation of CDBG funds This is a cost reimbursement contract. COUNTY shall
reimburse TOWN for CDBG eligible costs for activities as follows:
ACTIVITY''.
CQB'UN..sILLOATE
Administration
$15,000.00
I m rovements to Marana Heritage River Park
$05,000.00
MAXIMUM ALLOCATION
$80,000.00
B. Pa ments: Payments will be from CDBG funds only and will not exceed the Maximum Allocation
established for the program by HUD and set forth above. The following conditions shall apply:
1. Requests for reimbursement must be made only for the CDBG - eligible costs for the activities
approved in Paragraph A above. General administration expenses will not be paid unless
specifically set forth.
2. Requests for reimbursement shall include all claims and invoices of every kind and nature against
COUNTY arising under this IGA.
3. TOWN shall submit monthly requests for payment no more than 30 calendar days following the
expenditure month, except requests for payment for expenses occurring in May must be
submitted by June 15 and expenses incurred in June must be submitted prior to July 7. COUNTY
may, at its sole discretion, deduct processing and administrative costs from the payment
to BUBORANTEE on any request for reimbursement received after these dates.
4. COUNTY may, at its sole discretion, deny payment completely for requests for
reimbursement that are submitted to COUNTY within the following time frames:
a. More than sixty (50) days after the end of the month in which the expenses were incurred in the
months of October through March, July and August;
b. After June 21 for expenses incurred in April and May;
c. After July 15 for expenses incurred in June; and
d. After October 31 for expenses incurred in September.
5. All requests for payments shall be made on the form set forth in Exhibit E . Requests must be:
a. Approved and signed by an authorized representative of TOWN.
b. For services and costs as identified in Exhibit A and must reference this contract number.
c. Supported by documentation which may include, but is not limited to:
i. A summary report of monthly expenditures.
ii. copies of invoices and/or checks (front and back) or the general ledger to support:
(1) Purchases of goods or services; and
(2) Operations costs (space, utilities, etc.) proportionally allocated to the provision of
services under this IGA.
iii. Detailed travel and training reports to support all such expenses.
93(3`56 / 0014 X260 / v I F 9e 13
iv. Time sheets to support all staff time, proportionally allocated to the provision of services under
this Grant Agreement. Time sheets must show the days and hours worked for all programs
and should be signed by the employee and their supervisor.
v. Fringe benefit calculations, if approved, at the rate as shown in the budget in Exhibit A.
vi. Copy of contract(s) detailing activities and costs for any subcontractors used to deliver
services under this [GA.
vii. A calculation of administrative /indirect costs, evidencing that such costs do not exceed the
maximum set forth in this IGA.
viii. only for authorized expenses which are not paid or reimbursed by another Federal, grant or
other revenue source.
6. All requests to modify the current fiscal year budget line item amounts shall be on the form set forth in
Exhibit F . TOWN must limit requested modification of line items to 10% of the total IGA amount. Any
requests to modify the current fiscal year budgeted activity amounts must be submitted to COUNTY
and must:
a. Include invoices for the requested change;
b. Be for expenditures made within 30 days of the date of the request; and
c. Be submitted on or before July 7.
7. If TOWN requests payment for invoiced bills, rather than a reimbursement, TOWN must submit
evidence that the invoiced bill was paid by TOWN within (30) thirty calendar days. Future payments
to TOWN may be withheld until this evidence of payment is received and approved by COUNTY.
8. Payment by COUNTY will generally occur thirty (30) days from the date the submission is received by
Pima county Finance Department. TOWN should budget their cash needs accordingly.
9. TOWN may not be entitled to, and may forfeit, payment of expenses not submitted to COUNTY as
follows:
a. More than (60) days after the end of the month in which expenses were incurred in the months of
October through March;
b. After June 15 for expenses incurred in April and May;
c. No later than July 6 for expenses incurred in June to meet' COUNTY'S fiscal year -end
requirements;
d. More than sixty (60) days for expenses incurred in July through November; and
e. After January 31, 2015 for expenses incurred in December.
10. Payments received by TOWN shall be reconciled with actual costs incurred by TOWN either before
the final payment is made under this IGA or through a subsequent audit after final payment. If
payment received exceeds actual costs COUNTY shall, at its sole discretion, determine whether it will
require TOWN to:
a. Refund to COUNTY the excess amount received. TOWN shall refund the excess amount
received to COUNTY within thirty (30) days of receipt of the request from COUNTY; or,
b. Provide, for no additional reimbursement, additional units of IGA services during the following IGA
term, if any. Such additional units of service must be provided in a number equal to the excess
amount received by TOWN divided by the unit fee in effect at the time the excess funds were
provided to TOWN.
11. To the extent permitted by HUD regulations, TOWN may be paid for planning and
administration activities occurring after July 1, 2014. All planning and administration costs not
used by the end of the next fiscal year, June 30, 2015, shall be forfeited.
12. For the period or record retention required under Section 20 COUNTY reserves the right to question
any payment made under this Section and to require reimbursements therefore by setoff or otherwise
for payments determined to be improper or contrary to the IGA or law.
ARTICLE IV -- TERMINATION
A. COUNTY reserves the right to terminate this IGA at any time and without cause by serving upon TOWN
30 days advance written notice of such intent to terminate. In the event of such termination, the
COUNTY'S only obligation to TOWN shall be payment for services rendered prior to the date of
termination.
B. Notwithstanding Paragraph A above, if any state or federal grant monies used to pay for performance
under this IGA are either reduced or withdrawn, COUNTY shall have the right to either reduce the
services to be provided and the total dollar amount payable under this Grant Agreement or terminate the
Grant Agreement. To the extent possible, COUNTY will endeavor to provide fifteen (15) days written
notice of such reduction or termination. In the event of a reduction in the amount payable, COUNTY shall
not be liable to TOWN for more than the reduced amount. In the event of a termination under this
paragraph, COUNTY'S only obligation to TOWN shall be payment for services rendered prior to the date
of termination to the extent that grant funds are available.
C. Notwithstanding any other provision in this IGA, this IGA may be terminated if for any reason, there are
not sufficient appropriated and available monies for the purpose of maintaining COUNTY or other public
entity obligations under this IGA. In the event of such termination, COUNTY shall have no further
obligation to TOWN, other than to pay for services rendered prior to termination.
ARTICLE V -- DISPOSAL OF PROPERTY
Upon the termination of this IGA, all property involved shall revert back to the owner. Termination shall
not relieve any party from liabilities or costs already incurred under this IGA, nor affect any ownership of
property pursuant to IGA.
ARTICLE VI -� INDEMNIFICATION
Each party (as Indemnitor) agrees to indemnify, defend and hold harmless the other party (as Indemnitee)
from and against any and all claims, losses, liability, costs or expenses (including reasonable attorney's fees)
(hereinafter collectively referred to as "claims ") arising out of bodily injury of any person (including death) or
property damage, but only to the extent that such claims which result in vicarious /derivative liability to the
Indemnitee, are caused by the act, omission, negligence, misconduct, or other fault of the Indemnitor, its
officers, agents, employees, or volunteers.
ARTICLE VII — COMPLIANCE WITH ALL LAWS
The parties shall comply with all federal, state, and local laws, rules, regulations, standards and Executive
Orders, without limitation to those designated within this IGA. The laws and regulations of the State of
Arizona shall govern the rights of the parties, the performance of this IGA, and any disputes hereunder. Any
action relating to this IGA shall be brought in an Arizona court in Pima County.
ARTICLE Vlll — NON- DISCRIMINATION
TOWN agrees to comply with all provisions and requirements of Arizona Executive order 2009 -09
including flow down of all p rovisions and re uirernents to any subcontractors. Executive
93666 f 00147260 l v I page 1 Lx
Order 2009-09 supersedes Executive Order 99-4 and amends Executive Order 75-5 and ma be
viewed and downloaded at the Governor of the State of Arizona's web site:
http://www. o�v/d�ms/� �df
.
These documents are hereb incorporated into this contract as if set forth in full herein. Durin the
performance of this contract, TOWN shall not discriminate a an emplo client or an
other individual in an wa because of that person's a race, creed, color, reli sex, disabilit
or national ori
ARTICLE IX — AMERICANS WITH DISABILITIES ACT
A. TOWN shall compl with all applicable provisions of the American with Disabilities Act (Public Law 101-
336, 42 U.S.C. 12101-12213) and all applicable federal re under the Act, includin 28 CFI
Parts 35 and 36.
B. If TOWN is carr out a g overnment pro or service on behalf of COUNTY, then TOWN shall
maintain accessibilit to the pro to the same extent and de that would be re of COUNTY
under 28 CFI Sections 35.130, 35.1331 35.149 throu 35-151, 35-160t 35.161, and 35-163. Failure to
do so could result in the termination of this I.GA.
ARTIOLE X -- S-EVERABILITY
If an provision of this IGA, or an application thereof to the parties or an person or circumstances, is held
I nvalid, such invalidit shall not affect other rovisions or applications of this IGA which can be g iven effect,
.without the invalid provision or application and to this end the provisions of this I.GA are declared to be
severable.
ARTICLE X1 — CONFLICT OF INTEREST
This IGA is subject to cancellation for conflict of interest pursuant to A.R.S. § 38-511 1 the pertinent provisions
of which are 'incorporated herein b reference.
ARTICLE X11 — NON-APPROPRIATION
Notwithstandin an other provision in this IGA, this IGA ma be terminated if for an reason, there are not
sufficient appropriated and available monies for the purpose of maintainin this IGA. In the event of such
cancellation, COUNTY shall have no further obli to TOWN other than for pa of services rendered
prior to cancellation.
ARTICLE X111 -- LEGAL AUTHORITY
Neither part warrants to the other its le authorit to enter into this IGA. If a court, at the re of a third
person, should declare that either part I acks:authorlt to enter into this IGA, or an part of it, then the IG& or
parts of it affected b such order, shall null and void, and no recover ma be had b either part a the
other for lack of performance or otherwise.
ARTICLE XIV -- WORKER'S COMPENSATION
Each part shall compl with the notice of A.Q.S. § 23-1022(E), For purposes of A.R.S. § 23-1022, each
part shall be considered the primar emplo of all personnel currentl or hereafter emplo b that part
irrespective of the operations of protocol in place, and said part shall have the sole responsibilit for the
pa of Worker's Compensation benefits or other frin benefits of said emplo
0
9 3 0 14 '7 2 6
ARTICLE ACV W.. NO JOINT VENTURE
It is not intended by this IGA to, and nothing contained in this IGA shall be construed to, create any
partnership, joint venture or employment relationship between the parties or create any employer - employee
relationship between COUNTY and any TOWN employees, or between TOWN and any COUNTY
employees. Neither party shall be liable for any debts, accounts, obligations or other liabilities whatsoever of
the other, including (without limitation) the other party's obligation to withhold Social Security and income
takes for itself or any of its employees.
ARTICLE XVI -- NO THIRD PARTY BENEFICIARIES
Nothing in the provisions of this IGA is intended to create duties or obligations to or rights in third parties not
parties to this IGA or effect the legal liability of either party to the IGA by imposing any standard of care
different from the standard of care imposed by law.
ARTICLE {VII -M NOTICE
Any notice required or permitted to be given under this IGA shall be in writing and shall be served by delivery
or by certified mail upon the other party as follows:
TOWN:
Margaret Kish, Director Hon. Ed Honea, Mayor
Pima county community Development and Town of Marana
Neighborhood conservation Department 11555 W. civic center Drive
2797 E. Ajo Way, 3rd Floor Marana, AZ 85553
Tucson, AZ 85713
ARTICLE XVIII — RECORD RETENTION
A, TOWN shall keep and maintain all records required by the Federal regulations specified in 24 CFR
570.595 that are pertinent to the activities to be funded under this IGA, which shall be open at all
reasonable times for inspection and audit by duly authorized representative of COUNTY. Such records
shall include, but are not limited to:
1. Records providing a full description of each activity taken;
2. Records demonstrating that each activity undertaken meets one of the National Objectives of the
CDBG program;
3. Records required to determine the eligibility of activities;
4. Records required to document the acquisition, improvement, use or disposition of real property
acquired or improved with CDBG assistance;\
5. Records documenting compliance with the fair housing and equal opportunity components of the
CDBG program;\
5. Records documenting Environmental Review compliance;
7. Records documenting scope of work, change orders, on -site inspection and sign -off on rehabilitation
work, including final inspection;
8. Records of owner occupancy (property deed or land contract);
9. Records of disbursements made for completed and approved work;
10, Financial records as required by 24 CFR 570.502 and 24 CFR 84.21-28; and
11. Other records necessary to document compliance with Subpart K of 24 CFR Part 570.
936 1 56 1 00147260 1 %t I Page 17
B. TOWN shall retain all financial records, supporting documents, statistical records, and all other records
relating to this IGA for a period of four (4) years from the start of the retention period or until any related -
pending proceeding or litigation has been closed, whichever date is later. The retention period starts from
the date of submission of COUNTY'S annual performance and evaluation report, as prescribed in 24 CFR
91.520, in which the specific activity is reported on for the final time rather than from the date of
submission of the final expenditure report for the award. TOWN must comply with section 570.506
"Records to be Maintained" of the Community Development Block Grant Program — Entitlement Grant
Regulations.
ARTICLE XIX — PUBLIC INFORMATION
A. Pursuant to A.R.S. § 39 -121 et seq., and A.R.S. § 34- 603(G) in the case of construction or
Architectural and Engineering services procured under A.R.S. Title 34, Chapter 5, all information
submitted in response to this solicitation, including, but not limited to, pricing, product specifications,
work plans, and any supporting data becomes public information and upon request, is subject to
release and/or review by the general public including competitors.
B. Any records submitted in response to this solicitation that respondent believes constitute proprietary,
trade secret or otherwise confidential information must be appropriately and prominently marked as
CONFIDENTIAL by respondent prior to the close of the solicitation.
C. Notwithstanding the above provisions, in the event records marked CONFIDENTIAL are requested for
public release pursuant to A. R.S. § 39-121 et seq., COUNTY shall release records marked
CONFIDENTIAL ten (10) business days after the date of notice to the respondent of the request for
release, unless respondent has, within the ten day period, secured a protective order, injunctive relief
or other appropriate order from a court of competent jurisdiction, enjoining the release of the records,
For the purposes of this paragraph, the day of the request for release shall not be counted in the time
calculation. Respondent shall be notified of any request for such release on the same day of the
request for public release or as soon thereafter as practicable.
D. COUNTY shall not, under any circumstances, be responsible for securing a protective order or other
relief enjoining the release of records marked CONFIDENTIAL, nor shall COUNTY be in any way
financially responsible for any costs associated with securing such an order.
ARTICLE XX -- ELIGIBILITY FOR PUBLIC BENEFITS
TOWN shall comply with applicable provisions of A.R.S. §§ 1 -501 - AND 1 -502 regarding public benefits,
which are hereby incorporated as provisions of this IGA to the extent such provisions, are applicable.
ARTICLE XXI -- TRANSACTION PRIVILEGE TAX
TOWN agrees that any transaction privilege and use taxes levied by the TOWN on the Project shall be
contributed to the Project as a portion of TOWN'S share of the costs of the Project. TOWN shall provide
an accounting to COUNTY of the total amount of transaction privilege and use taxes collected by the
TOWN for the Project and pay the total amount of such taxes to the COUNTY in accordance with this
IGA.
ARTICLE XXII — INSURANCE
TOWN shall maintain commercial general liability — occurrence form, automobile liability, and worker's
compensation and employer's liability insurance, or be self - insured, in amounts sufficient to cover any
claims, whether or not due to negligence, which may arise in the performance of the activities set forth in
this IGA.
ARTICLE XXIII -- ENTIRE AGREEMENT
This document constitutes the entire IGA between the parties pertainin to the subject matter hereof, and all
prior or contemporaneous a and understandin oral or written, are hereb superseded and
mer herein, This IGA shall not be modified, amended, altered or extended except throu a written
amendment si b the parties.
In Witness Whereof, the parties a to affix their si to execute this IGA on the dates written below:
PIMA COUNTY.,
Chair, Board of Supervisors
Date
Clerk of the Board
TOWN OF RANA:
a Date
ATTEST:
Vp M
.A&TIEWED BY:
03
----- ------ ----------
--------------------------------------- - -----------------
Director �" Date
Communit Development and Nei
Conservation Department
REVIEWED BY:
Director
ATTORNEY CERTIFICATION
Date
The fore Inter A between Pima Count and Town of Marana, actin as a
consortium, for the development and submission of the 2016 Consolidated Plan has been reviewed, pursuant
to A. § 11 -952 b the undersi Dep ut Count Attorne acrd the Town of Marana Atto rn e who Dave
determined that it is in proper form and is within the powers and authorit g ranted under the laws of the State
of Arizona to those parties to the Inter A represented b Pima Count and Town of
Marana.
PIMA COUNTY,
4ren . Friar, Deput Count Attorne Date
TOWN OF MAR ANA:
Att '&
ate
93656/00147260/ v'I Pa 19
EXHIBIT A
PROJECT'S SUMMARY
See attached for each project:
Administration $15,000.00
Marana Heritage River Park $05,000.00
01 (ZCG / 001 A'7`)ro / %, 1
Grantee Name:
PIMA COUNTY
(A)MP Version 2.0
.....................
Project Name*. TOWN OF MARANA - ADMINISTRATION
. ... .... ..................
Description: IDIS_ p roj e ct #*
. .... . ...... ... . . ........ .
Ju VO49019
Administration ofthe CDBG pro
Location: 7.777.77"77".
..........
- - - - -- ---------
7
11,555 West Civic Center Drive,
Marana,. Az 856.53.in the Marana. Select one:
Planni fi min istration
.................. ........... ...............................
............. ...............
desi colonia..
......
Explanation*
Expected Completion D e:
at Loca I.. ctrl
:061 0 ......
IJ21 Q � ts A �02 0 Q .4
...............
Decent Housing
..0 Suitable Livin Environment
Economic.0pportunit
...... ........ . ...........
Outcome Cate
. . .........
-.
EY 'Affordabillt 21.
- --------------
.......... ......................
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.......
.......... ........... . ...... ......
Accompl. T pry pos ed
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1U Underwa
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. ............ Un erwa y .........
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Proposed Outcome Performan :. ce Measure
Actual Outcome
1 21A General Pro Administration 570.206
Matrix Cores
owns....
M il Codes
Matrix Codes
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'Matrix Codes . .......... . ..... . . ..... .. ... .. .... .. . .......
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..... . ... .....
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CDBG Proposed Amt. .250.0.0:
Fund Source:
Proposed Amt.
7 ed Amt.
......................... ...... . ......... Actual Amount .... ....
. ....... .. .
E ................ ................................
Actual Amount
Amou
Aun7t
....
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-Fund Source: w
Proposed Amt.
Actual: Amount
Actual Amount
M Acco Mpl. T w. Proposed Units
Accompl. T
Proposed Units
Actual Units
:.
Actual Units
. . .
.... ...
0 . .. . .......... . -------- - - -
ccompl. T V Pro osed Units
CL A P
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........
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Actual Units
R .... ------
.... ......
11 Jill P
Actu:a1:U:=nitS..
Project (34) 1 CPMP
Project (34) 2 CPMP
CD8G
v i Proposed Amt.
15000
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Project (34) 2 CPMP
Grantee Name.- PIMA COUNTY
(A?MP Version 2,0
Pr Name: TOWN: OF MARANA -MARANA HERITAGE RIVER PARK
Description: ----- - - 11D1S Pro4ect
JAZ049019
LUOG Code ------
CDBG funds will be used :to cQnvert an existin farm sti-Licture into an. ADA accessible communit space to accomodate a
farmer s,.marke.t, build'-additiona.1 multi use paths and improve communit g .arden amenities for low. income residents in
Marana and surroundin areas.
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Project (37) 2 CPMP
SPECIAL AGENCY CONDITIONS
A. Modification
1. Modifications may be made to this IGA in accordance with the following provisions:
2. All modifications shall be in writing and shall conform to applicable law, Federal and State regulations and County policies
and directives. Approval of modifications is at the sole discretion of County.
3. Major modifications shall be by written amendment signed by both parties. Major modifications include any which do the
following:
a. Change the purpose of the IGA;
b. Increase or decrease the compensation provided for in the IGA;
c. Change the term of the IGA;
d. Change the scope or assurances of the IGA;
e. Change any section of the IGA other than the Scope of Work or budget;
f. Any change that is not a minor modification as described below.
4. Minor modifications may be made by written memorandum approved and signed by the Director of the Pima County
Community Development and Neighborhood Conservation Department or authorized representative to be effective. Minor
modifications are changes in the Scope of Work or budget that do not change the purpose or total compensation of this
IGA and do not in any way increase the direct or indirect liability of COUNTY under this IGA.
B. Procurement of Goods and Services:
TOWN is not the agent of County for any purpose and shall not purchase any materials, equipment, or supplies on the credit of
COUNTY. TOWN shall comply with OMB Circular No. A -122, -- "Cost Principals for Non - Profit Organizations" (if Town is a non-
profit corporation), OMB Circular No. A -110 and 24 CFR Part 84, "Uniform Administrative Requirements for Grants and
Agreements with Institutions of Higher Educations, Hospitals, and other Non - Profit Organizations.
C. Monitoring and Evaluation:
1. COUNTY shall monitor all activities and information sources in the management, fiscal, and service systems of TOWN
and any subcontracted parties, relating to performance of duties and obligations under this IGA, to assure that TOWN is
maintaining adequate and - acceptable progress and systems, and to ensure that the funds provided to TOWN by COUNTY
are being used effectively and efficiently to accomplish the purposes for which funds were made available.
2. TOWN shall provide payroll information consisting of source documentation that can include employment letters,
authorizations for rates of pay, benefits, and employee ►withholding, minutes from Board of Directors' meetings where salary
schedules and benefit packages are established, copies of written policies, W -4 forms in conjunction with time and
attendance records. If an employee works soley on the CDBG funded services a statement to that effect should be signed
by the applicable employee and supervisor. Such statement should be certified semiannually. If an employee's time is
split between CDBG and another funding source, TOWN must have time distribution records supporting the allocation of
charges among the sources.
3. COUNTY in cooperation with TOWN shall evaluate products, services, and performance under the terms of this IGA.
Substandard performance as determined by COUNTY will constitute noncompliance with this IGA. if action to correct such
substandard performance is not taken by TOWN within a reasonable period of time after being notified by COUNTY,
contract suspension or termination procedures will be initiated.
4. TOWN shall assist County in providing to the U.S. Department of Housing and Urban Development reports and other
communications relating to the performance and impact of the projects, as described in the Projects Summary Appendix A.
D. Client Fees and Program Income:
1. Any program income generated and received by TOWN as a result of IGA services shall be kept by TOWN, used for the
purpose of this IGA, and reported to County.
93656 / 00147260 / v 1
2. TOWN shall comply with Section 570,504 "Program Income ", and Section 570.503 "Agreements with Subrecipients" of the
Community Development Block Grant Program Entitlement Grant Regulations.
E. Identification of Funding and Copyrights:
1. All advertisements, real property, publications, printed and other materials which are produced by TOWN and refer to services
funded under this IGA shall clearly attribute "PIMA COUNTY" and the Community Development Block Grant Program in the
following suggested format;
Funded by:
Pima County
and the
Community Development Block Grant Program
2. Reference to Pima County shall be displayed at least as prominently as other credited funding sources.
3. TOWN shall not copyright any materials or products developed through IGA services or IGA expenditures without prior written
approval by COUNTY. Upon approval, the federal government and Pima County shall have a nonexclusive and irrevocable
license to reproduce, publish or otherwise use or authorize the use of any copyrighted material.
F. Nepotism
1. Agency shall not employ relatives in positions where one is in supervisory chain of the other, nor where one is in daily
working contact with the other.
2. "Relative" means the spouse, child, child's child, parent, grandparent, brother or sister of whole or half blood or child of
a spouse.
3. County may grant temporary waiver of this policy where relative employment situation already exists at the time of
execution of this IGA.
G. Audit Requirements
1. TOWN shall:
a. Establish and maintain a separate and identifiable account of all funds provided by County pursuant to this IGA.
b. Provide financial statement audits as required by law,
c. Upon written notice from County provide a program - specific audit. Such notice from County will specify the period
to be covered by the audit and the deadline for completion and submission of the audit.
d. Assure that any audit conducted pursuant to this IGA is performed by an independent certified public accountant
and submitted to County within six (6) months of completion of TOWN'S fiscal year, unless a different time is
specified by County. The audit submitted must include TOWN responses, if any, concerning any audit findings.
e. Pay all costs for any audit required or requested pursuant to this Article, unless the cost was specifically included
in TOWN'S budget approved by County and the cost is an allowable charge for payment under applicable law or
regulation.
f. Timely submit the required or requested audit(s) to:
John Matheny
Community Development and Neighborhood Conservation Dept.
2797 East Ajo Way, P Floor
Tucson, AZ 85713
2. If TOWN is a "nonprofit corporation" that meets the definition of "corporation" in A.R.S. §10 -3140, TOWN shall comply
with the applicable audit requirements set forth in A.R.S. § 11-624.
EXHIBIT C
TOWN'S CERTIFICATION
TOWN hereby certifies it will comply with:
1) HUD Community Development Block Grant Regulations at 24 CFR Part 570.
2) Title I of the Housing and Community Development Act of 1974.
3) 24 CFI Part 85, "Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local
Governments" (if Agency is local government).
4) Title V1 of the Civil Rights Act of 1954.
5) Section 109 of the Housing and Community Development Act of 1974.
6) Executive Order 11246 - Equal Employment Opportunity.
7) Section 3 of the Housing and Urban Development Act of 1958.
8) Flood Disaster Protection Act of 1973.
9) National Environment Policy Act of 1959.
Section 106 of the National Historic Preservation Act of 1966, Executive Order 11593.
10) Federal Labor Standards Provisions.
11) OMB Circular A -133, "Audits of States and Local Governments and Non - Profit Organizations ".
12) OMB Circular A-122, "Cost Principals for Non -Profit Organizations" (if agency is non-profit organization).
13) OMB Circular A -11 nand A -87.
14) A -21, "Cost Principals for Educational Institutions ".
15) Subpart K of the Community Development Block Grant Program Entitlement Regulations.
16) 570.200(J) First Amendment Church /State Principles of the Community Development Block Grant Program Entitlement
Regulations.
17) 570.503(b )(6) Prohibition Against Religious Activities.
18) 570.503 {b }(8) Reversion of Assets
936 1 00147260 1 V 1 Re i sted 84 -13
EXHIBIT D
Intergovernmental Cooperative Agreement
between
Pima County and Town of Marana
for the
Community Development Block Grant Program
and
Home Investment Partnership Program
See attached:
Resolution No. 2013 -59
Resolution No. 2013 -077
IGA No. 13'309
93656 / 001 7260 l V I Revised 8-4-13
RESOLUTION NO. 201 3 - 59
RESOLUTION OF THE BOARD OF SUPERVISORS OF 'PIMA COUNTY, ARIZONA AUTHORIZING
EXECUTION OF AN INTERGOVERNMENTAL COOPERATIVE
AGREEMENT BETWEEN PIMA
COUNTY AND THE TOWN. OF MARANA FOR. THE .COMMUNITY DEVELOPMENT BLOCK GRAN"
PROGRAM AND HOME INVE'STIVIFNT PARTNERSHIP PROGRAM.
WHEREAS, county and Town -may Contract for services and enter into agreements -with one
another�fbr joint or;cooperative action pursuant to A.R.Q. 1M951 of seq.; and
WHEREAS, ' is necessary to 'i�ntiar -Into"ar) .'tntii�rgavernmental Qooperafiv'e Agreement "thia
Agreement a Y meet the requirement of. the- Housing -and Community Development Act of 1 974. ari
subsequent amendments ( "th Act ") in order to obtain federal f unding for the community Development
Block Grant Program ( "CDBG ") and the HOME Investment Partnership Program ( "HOI1 EI- for federal
fiscal years 2014, 201 5 2016; and .
WHEREAS, County and Town. desire to engage in CDBG and HOME housing and community
development activities-as an "Urban County' as authorized under the- Act; and
WHEREAS, the U.S. Department of Housing and Urban 'Development ("HUD") recommends that
awards and expenditures of CDBC and HOME funds be made as an Urban county; and
WHEREAS, the Board of Supervisors of Pima County find and that it is in .the best interests of thb
residents o f the unincorporated areas of the county and of the Town of Marana to perform CDBG ancl
HOME housing and community development activities jointly and pursuant to the provisions of the
Agreement; *and
WHEREAS, it is mutually beneficial to both parties to execute the Ag reement so that County as a
designated Urban County and as the sponsoring agency; may administer and execute the' terms and
conditions- of the CDBG and, HOME grants in accordance with• local ordinance and State and Federal
law.
NOW THEREFORE BE IT RESOLVED' BY THE BOARD CAF SUPERVISORS OF PIMA, COUNTY,
ARIZONA, as follows:
1. The Intergovernmental Cooperative Agreement between Pima County and the Town of
Marana for the Community Development Block Groat Program and Home Investment,
Partnership Program is hereby approved; and
2. The Chairman of the Board of Supervisors -is hereby instructed and authorized to sign the
Intergovernmental Cooperative Agreement for the Pima County Board of Supervisors.
PASSED AND ADOPTED ON THIS 2nd DAY OF U , 2013
JUL 022013
Vice Chairman, Board of Su ervisprs lark of the! VBoard
p
APPROVED AS TO FORM:
K e .Friar, eputy County Aftorney
CONTRACT
W 4 L 41�1)o �04 O�� �V 0 0
AMENDMENT No.
Intergovernmental Cooperative A reeme I's number miust a on an
p t robes, correspondence and
between duouments pertaining to this
Pima County and Town of Marana contract.
for the
Com munity Development Block Grant Program
and
Horne investment Partnership Program
This Intergovernmental Cooperative Agreement made and entered into this day of
, 201 by and between the County of Pima, a body politic and corporate of
the State of Arizona, hereinafter referred to as "County," and the Town of Marana, a municipal
corporation of the State of Arizona, located within the boundaries of the County of Pima,
hereinafter referred to as "Town."
RECITALS
A. County and Town may contract for services and enter into agreements with one another for
V
oint or cooperative action pursuant to A.R.S. § 11- et seq.
13. County and Town must enter into a Cooperative Agreement to meet the requirements of the
Housing and Community Development Act of 1974 and subsequent amendments ( "the Act")
to participate as an Urban County in order to obtain federal funding for the Community
Development Block Grant Program ( "CDBG ") and the HOME investment Partnership
Program ( "HOME ") for federal fiscal years 201 4, 2015 and 2016.
C. County and Town are individually authorized by law to engage in housing and community
development activities.
D. The U.S. Department of Housing and Urban Development ( "HUD ") recommends that awards
and expenditures of CDI3C and HOME funds be made as an Urban County,
E. The governing bodies of County and Town have found that it is in the best interests of the
residents of the unincorporated areas of the County and of the Town to perform CDBG and
HOME housing and community development activities jointly pursuant to the provisions of this
Agreement.
F. This Agreement, designating Pima County as an Urban County and establishing the
responsibilities for County to act as the sponsoring agency to administer and implement the
terms and conditions of the CDBG and HOME grants, in accordance with local ordinances
and State and Federal law.
NOW, THEREFORE, County and Town, pursuant to the above, and in consideration of the
matters and things hereinafter set forth, do mutually agree as follows:
. Pima County, as an Urban County, is hereby designated as the sponsoring agency to
administer and implement the plan and program for housing and community development
activities for both parties to this Agreement. All activities shall be carried out in
accordance with the provisions of the Housing and Community Development Act of 1974
and subsequent amendments, the laws of the State of Arizona, and the terms and
conditions provided herein. In this respect, Town agrees that County is hereby delegated
A�
the power to plan and undertake community development projects within its jurisdiction
and will have the final responsibility for selecting all CDBC and HOME projects in
accordance with the approved Community Development and Housing Consolidated Plan
pursuant to 24 CFR Part 91.
2. It is understood and agreed that Pima County as the Grantee is to take the final
responsibility and to assume all the obligations of applicant for assistance under the
provisions of said Housing and Community Development Act of 1 974 and subsequent
amendments, the three -year certifications as required by HUD, subject to change in
legislation or regulations and the Consolidated Plan.
3. County and Town agree to cooperate to undertake, or assist in undertaking, community
renewal and lower income housing assistance activities, specifically urban renewal and
publicly assisted housing.
4. County and Torn do not have the power to veto or otherwise restrict or withhold the
support given by County or Town to the activities proposed in the Consolidated Plan for
any program. year covered by this Agreement. In the event that any participating member
entity does not comply with a federal prerequisite in order for funds to be expended in
such area, then said entity's share shall be expended within all or any portion of the area
served by the member entitles who qualify under the provisions of said Act.
t 5. It is understood that in order to qualify for funds under the Housing and Community
Development Act of 1974 and subsequent amendments, it is necessary that a
Consolidated Plan be submitted to and approved by the United States Department of
Housing and Urban Development. All parties hereto agree to abide by the terms and
conditions of an approved Consolidated Plan for housing and community development
activities as submitted to the Department of Housing and Urban Development.
Upon executing the Agreement the Town agrees not to apply for CDDC funds from the
State of Arizona Small Cities Program, and may not participate in a HOME consortium
except through the Urban County during the period in which it is participating i the urban
County's CDBG Program. Nothing herein shall be construed as limiting in any manner the
powers of any of the respective parties to initiate and complete a local project within their
respective jurisdiction with their own funds.
0. The 1 st day of _ July, 2013 shall be the effective date of Agreement. The Agreement
shall remain in force and effect for three years. This Agreement covers CDBC and HOME
funding for Federal Fiscal ears 2014 2015 and 2015. This Agreement may be amended
to extend the term of Agreement in order to complete activities funded but not completed,
or to expend program income received, but not expended, during the three years covered
by this Agreement.
7. Town and County recognize that County shall be the governmental entity required to
execute any grant agreement received pursuant to Consolidated Plan, and that County
shall thereby become responsible thereunder for the proper performance of the plan and
program. Town agrees that it shall fully cooperate with County in all efforts hereunder and
that Town will assist County in doing any and all things required or appropriate to comply
with the provisions of any grant agreement received by County pursuant to the Act and its
regulations,
All records of County and of Town related to this Consolidated Plan and any projects
undertaken pursuant thereto shall upon reasonable notice, be available for inspection by
HUD, County, and/or Town auditors, during normal business hours.
0. This Intergovernmental Cooperative Agreement shall be binding upon the parties hereto,
their successors and assignees. Any assignment of Agreement shall be void without the
consent of the other party.
10. Pursuant to the primary objective of Title l of the Housing and Community Development
Act of 1974, the parties hereby agree to direct their CDBG and HOME resources toward
the development of viable urban communities, by providing decent housing and suitable
living environments and by expanding economic opportunities. Such efforts shall
principally be accomplished for the benefit of persons of love- and moderate - income.
1 County and Town will take all required actions necessary to comply with the Urban
County's certification required by Section 104(b) of Title I of the Housing and Community
Development Act of 1974, as amended, including Title VI of the Civil Rights Act of 1954,
the Fair Housing Act, section 109 of Title I of the Housing and community Development
Act of 1974 and other applicable lags. County shall not fund Town if Town does not
affirmatively further fair housing within its own jurisdiction. County and Town agree to
affirmatively further fair housing within County and Town. Town shall take no actions to
{ impede County's actions to comply with county fair housing certification.
12. County and Town have adopted and are enforcing policy prohibiting the use of excessive
force by lain enforcement agencies within its jurisdiction against any individuals engaged
in nonviolent civil rights demonstrations; and
A policy of enforcing applicable State and local laws against physically barring entrance to
or exit from a facility or location which is the subject of such nonviolent civil rights
demonstrations within its jurisdiction.
13. The parties agree that a fully executed amendment or amendments to this Agreement
shall be entered into as required or necessary to implement a detailed and formulated plan
and program as contemplated hereunder or for the purpose of complying with any grant
agreement received or the regulations issued pursuant to the Act.
Failure by either party to adopt an amendment to this Agreement incorporating all changes
necessary to meet the requirements for Cooperation Agreements set forth in the Urban
County Qualification Notice applicable for the year in which the next qualification of the
Urban County is scheduled shall automatically terminate this Agreement following the
expenditure of all CDBG and HOME funds allocated for use in Town's jurisdiction.
14. Pursuant to 24 CFR 570.501 (b), Town is subject to the same requirements applicable to
subrecipients, including the requirement for a written Agreement set forth in 24 CFR
570.503.
15. County, as the CDBG grant recipient for the Urban County has full responsibility for the
execution of the community development program, for following its Consolidated Plan, and
for meeting the requirements of other applicable laws (e.g., National Environmental Policy
Act, Uniform Relocation Act, Fair Housing Act, Title VI of the Civil Rights Act of 1964, Sec.
504 of the Rehabilitation Act of 1973, Sec. 109 of the Housing and Community
Development Act of 1974, the Americans with Disabilities Act of 1 990, and for affirmatively
furthering fair housing). county shall be held accountable for the accomplishment of the
community development program, for following the consolidated Flan, and for ensuring
that actions necessary for such accomplishment are taken by City.
. The parties acknowledge that A.R.S. § 35.511 requires that notice of A.R.S. § 38 - 511 be
included in every contract of a political subdivision of the Sta -of Arizona and that both
parties must comply with all applicable provisions and requirements relating to non-
discrimination of Arizona Executive Order 2009 -99 including flow down of all provisions
and requirements to any subcontractors. Executive Order 2009 -09 supersedes Executive
order 99-4 and amends Executive order 75 - and may be viewed and downloaded at the
Governor of the State of Arizona's website:
http 2909 09. df
These documents are hereby incorporated into this contract as if set forth in full herein.
During the performance of this contract, SUBGRANTEE shall not discriminate against any
employee, client or any other individual in any way because of that person's age, race,
creed, color, religion, sex, disability or national origin.
THIS AGREEMENT MAY BE EXECUTED IN COUNTERPARTS.
IN WITNESS WHEREOF, the parties hereto have caused this cooperative Agreement to be
executed the tad day of July , 2013.
PIMA COUNTY BOARD OF SUPERVISORS
COW, JUL 0 2 2013
Vice Chairman, Board of Supervisors
ATTEST:
` a
Clem, B 'dard of Suovisors
REVI E1tVE
D irector, Community Development &
Neighborhood Conservation Department
Pursuant to A.R.S. § 11-952, the undersigned Pima
County legal counsel has determined that the above
Agreement is in proper form and is within the powers
and authority granted to the county under the laws
of the State of Arizona.
K en . Friar, D putt' County Attorney
s a. NA
���
own CI
Pursuant to A. R. S. § 11 -952, the legal counsel for
the Town of Marana has determined that the above
Agreement is in proper form and is within the powers
and authority granted to the Town under the lags of
the State of Arizona.
al C sei, Town of arana
Print ame; �'�"�x,� �lf� /�i� /��ir.��'
M
G
r • l�
OPINION OF DEPUTY COUNTY ATTORNEY
INTEROOVERMENTAL COOPERATIVE AGREEMENT BETWEEN PIMA COUNTY AND TOWN CAE
MARANA FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM AND HOME
INVESTMENT PARTNERSHIP PROGRAM
I am an Attorney at Law admitted to practice in the State of Arizona and a duly appointed Deputy
County Attorney for the County of Pima.
I have examined the Intergovernmental Cooperative Agreement between pima County and the
Town of Marana for the Community Development Block Grant Program and Home Investment
Partnership Program entered into by and between the County of Pima and the Town of Marana
pursuant to Title I of the Housing and Community Development Act of 1974, and l am of the
opinion that the Agreement has been duly authorized by the Board of Supervisors of the County of
Pima in accordance with State and focal legal requirements.
I am further of the opinion that the names and provisions of the agreement are authorized under
state and local law and that Pinta County is authorized to enter into this agreement pursuant to
state and local law.
To the best of my knowledge, there is no pending or threatened litigation affecting the
implementation of the Cooperation Agreement or the ability of the County of Pima to be the
applicant for funding as a Urban County under Title 1 of the Housing and Community Development
Act of 1 974, as amended.
-7
or-.&- 14C- V%�-;? f".01
e . Pr�ar Deputy County Attorney
Pima County Attorney's Office
Civil Division
MARANA RESOLUTION NO* 2013-076
RELATING TO COMMUNITY DEVELOPMENT; APPROVING AND AUTHORIZING THE
MAYOR. TO EXECUTE AN INTERGOVERNMENTAL COOPERATIVE AGREEMENT
BETWEEN PIMA COUNTY AND THE TOWN OF MARANA FOR THE COMMUNITY
DEVELOPMENT BLOCK. GRANT (CDBG) PROGRAM AND HOME INVESTMENT
PARTNERSHIP PROGRAM FOR FEDERAL FISCAL YEARS 2014 -2016
WHEREAS Pima County and the Town of Marana may contract for services and enter into
agreements with one another for j pint or cooperative action pursuant to A.R.S. § 11 -951 et seq.; and
WHEREAS it is necessary to enter into an Intergovernmental Cooperative Agreement ( "the
Agreement ") to meet the requirements of the Housing and Community Development Act of 1974
and subsequent amendments ( "the Act ") in order to obtain federal funding for the Community De-
velopment Block Grant Program ("CDBG") and the HOME Investment Partnership Program
( "HOME ") for federal fiscal years 2014, 2015 and 2016; and
WHEREAS, County and Town desire to engage in CDB G and HOME housing and commu-
nity development activities as an "Urban County" as authorized under the Act; and
WHEREAS, the U.S. Department of Housing and Urban Development ( "HUD") recom-
mends that awards and expenditures of CDBO and HOME fzuids be made as an Urban County; and
WHEREAS the Town Council finds that it is in the best interest of the residents of the Town
of Marana to perform CDBO and HOME housing and community development activities,ointly and
pursuant to the provisions of the Agreement.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR. AND COUNCIL OF THE
TOWN OF MARANA, ARIZONA, AS FOLLOWS:
SECTION 1. The Intergovernmental Cooperative Agreement between Puna County and the
Town of Marana, attached to and incorporated by this reference in this resolution as Exhibit A, is
hereby approved and the Mayor is hereby authorized to execute it for and on behalf of the Town of
Marana.
Marana Resolution 201 - I -
SECTION 2. The Town's Manager and staff are hereby directed and authorized to under-
take all other and further tasks required or beneficial to carry out the terms, obligations, and objec-
tives of the Intergovernmental Cooperative Agreement.
PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TOWN OF
MARANA, ARIZONA, this 61h day of August, 201 3.
' 4"t.
Mayor d Honea
ATTEST:
ocelyn ronson, Town Clerk
APPROVED AS TO FORM:
Cas�efy, Town Atto�y 1 '
Toj�LN
L � A
7
Marana Resolution 2013076 -2-
EXHIBIT E
PIMA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
FY2014 -2015 CONTRACT #
TOWN OF MARANA
ADMINISTRATION, EMERGENCY HOME REPAIR, COLONIA NEIGHBORHOOD CLEANUP
PROGRAM AND OWNER- OCCUPIED HOUSING REHABILITATION
FINANCIAL STATUS REPORT AND REQUEST FOR FUNDS FOR THE MONTH OF
REQU EST #
20
Activity
Budgeted
Expenditures
This Month
cumulative
Expenditures
Balance
Available
Administration
Marana Heritage
River Park
$15 = 000.00
$65
Total Budget
$80, 000.00
Funds requested this month $
. (this line must equal the GRAND TOTAL column for
"EXPENDITURES THIS MONTH")
I hereby certify that to the best of my knowledge, the date reported represents actual receipts and actual
expenditures which have been incurred in accordance with the agreement for management and
implementation of the CDBG Program and are based on official accounting records and supporting
documents which will be maintained by us for purposes of audit.
REVIEWED BY
TITLE
DATE
i a i ou -3 EMS- fv=
_ ........... ............................... .
TITLE PHONE NUMBER
DATE
*A410.11 It
PIMA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
FY2014 -2015 CONTRACT #
TOWN of MARANA
ADMINISTRATION, EMERGENCY HOME REPAIR, COLON IA- NEIGHBORHOOD CLEANUP PROGRAM AND OWNER -
OCCUPIED HOUSING REHABILITATION
Please include:
BUDGET MODIFICATION
A written justification for the modification for the line items) you wish to change; and
A new billing request with the requested change.
Budget change request must be limited to 10% of the total IGA amount and submitted within 30 days of the request.
Requests for budget change may not be accepted after July 7, 2015.
Please include the following:
Date:
Name of person requesting change:
Activity
Budgeted
Requested
Modification
Balance Available
Administration
$15,000.00
Marana Heritage
River Park
$65,000.00
_.
Total Budget
$80,000.00
The reason for the changes to our budget is as follows:
Authorized Signature
Mail or fax to: Gloria Soto
Pima County, Dino Service center
2797 East Ado Way, 3 r Floor
Tucson, AZ 85713
Fax Number: 620- 243 -0790
Date
93656 1 0014 7260 / v I Revised 8-1-13