The URL can be used to link to this page

Home My WebLink About11/07/2006 Blue Sheet 2006-2007 CDBG Grant Program TOWN COUNCIL MEETING INFORMATION TOWN OF MARANA MEETING DATE: November 7, 2006 AGENDA ITEM: 1.4 TO: MAYOR AND COUNCIL FROM: T. VanHook, Community Development Director SUBJECT: Resolution No. 2006-170: Relating to Community Development: approving and authorizing full execution of an intergovernmental agreement with Pima County for the management and implementation of the 2006-2007 Community Development Block Grant Program. DISCUSSION For FY 2006-2007 the Town of Marana has been awarded $170,000 for its participation in Pima County's Community Development Block Grant (CDBG) Program. These funds will be distributed from the Cou~!y upon approval of the County's from the U.S. Department of Housing and Urban Development RECOMMENDATION Staff recommends authorization for the Mayor to fully execute the intergovernmental agreement (IGA) with Pima County for CDBG funding. This year funding has been allotted for: · Affordable Housing Land Acquisition - $30,000 · Owner Occupied Housing Rehabilitation - $40,000 · Honea Heights Neighborhood Park - $75,000 . Administration - $25,000 The Affordable Housing Land Acquisition program utilizes CDBG funding for the purchase and improvement of land for future affordable housing projects. The funding helps the Town of Marana leverage land costs for affordable housing projects. Housing Rehabilitation is offered to low-income Marana residents living in owner-occupied housing. These services include work to repair or replace deteriorated roof systems; repair or replacement of major heating and cooling systems; connection, repair or replacement of septic systems; minor miscellaneous services for electrical and plumbing upgrades, insulation, ceiling, wall, window and door repairs; emergency home repairs assistance to alleviate hazardous 11/1/2006 conditions that threaten the life and/or health safety of the occupants; and weatherization to help you cut down on utility bills by making repairs to the home that will lower heating costs. Honea Heights Park funding will allow Parks and Recreation to purchase playground equipment for the pocket park located along the bank protection in Honea Heights. Additional funding of $30,000 has been approved to cover administrative costs associated with the implementation of the other projects. The lOA will cover equipment and services for these programs for the period October 1, 2006, through December 31,2007. Quarterly reports will be provided to Pima County as a condition of the lOA. SUGGESTED MOTION I move to approve Resolution No. 2006-170. -2- -~.~-"",..,,'--~"-~.,--~=<, -...~..._,~~,~-,~~-~~........_.",.""".,."."~,.<...;.......-",,,,--.',,"..,,""". '" MARANA RESOLUTION NO. 2006-170 RELATING TO COMMUNITY DEVELOPMENT: APPROVING AND AUTHORIZING FULL EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT WITH PIMA COUNTY FOR THE MANAGEMENT AND IMPLEMENT A nON OF THE 2006-2007 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM. WHEREAS, the Town of Marana recognizes the need to provide safe affordable housing, neighborhood infrastructure, and parks for its citizens and has applied for Community Development Block Grant (CDBG) for these purposes; and WHEREAS, Pima County has submitted an application to the to the U.S. Department for Housing and Urban Development for the 2006-2007 CDBG funds to include the Town of Marana's request for funding; and WHEREAS, in the event that HUD approves Pima County's 2006-2007 CDBG Consolidated Plan Annual Update, it is the desire of the Town of Marana and Pima County that the Town's allocation of the grant be implemented; and NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA, that the intergovernmental agreement with Pima County be approved, provided that, as a condition precedent to the agreement becoming effective, HUD must approve Pima County's 2006-2007 CDBG Consolidated Plan Annual Update; and BE IT FURTHER RESOLVED that upon HUD's approval of Pima County's 2006-2007 CDBG Consolidated Plan Annual Update, the Mayor of the Town of Marana is authorized to execute the intergovernmental agreement. PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA, this 7th day of November, 2006. Mayor Ed Honea ATTEST: APPROVED AS TO FORM: Jocelyn C. Bronson, Town Clerk Frank Cassidy, Town Attorney ~--~ MARANA ~/j, November 21,2006 TOWN OF MARANA COMMUNITY INFORMATION SERVICES Gloria Soto Program Coordinator Pima County Community Development and Neighborhood Conservation Department Community Development Block Grant Division 2797 E.Ajo Way Tucson, Arizona 85713 Subject: 2006-2007 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Dear Ms. Soto: Attached please find three original Intergovernmental Agreements between Pima County and Town of Marana for Management and Implementation of the Community Development Block Grant Program, which are being returned to you for signatures and further processing. Once the agreements have been fully signed and recorded, please return one original of the agreement and a copy of the recorded agreement, to my attention at the address below. I am also forwarding you a copy of the authorizing Town of Marana resolution, and the certificate of insurance for the Town. Thank you for very much for your help with this, and please do not hesitate to contact me at (520) 382-1999 if you have any questions. Sincerely, ~.,;C ~ Tim Mattix Records and Elections Coordinator Town of Marana, Clerk's Office Attachment: Three original intergovernmental agreements Copy of Marana Resolution No. 2006-170 Copy of certificate of insurance cc: Monica Valdenegro, Administrative Secretary Via Hand Delivery on November 21, 2006 11555 W. CIVIC CENTER DRIVE, BLDG. A1 _ MARANA, ARIZONA 85653-7007 _ TELEPHONE: (520) 382-1999 _ FAX: 382-1998 PIMA COUNTY COMMUNITY DEVELOPMENT AND NEIGHBORHOOD CONSERV A TION DEPARTMENT COMMUNITY DEVELOPMENT BLOCK GRANT DIVISION 2797 E. Ajo Way, 3rd Floor Tucson, Arizona 85713 Margaret Kish (520) 243-6754 Director FROM: T. VanHook Gloria Solo r!;::/;f Program Coordmator TO: DATE: December 21, 2006 SUBJECT: Notice To Proceed - Enclosed is your contract, payment request, and budget modification forms. You are hereby given Notice to Proceed. Due to new HUD regulations your request for funds and reports must be submitted in a timely manner. Failure to comply could result in HUD's reduction of the County's entitlement for the next annual grant. The report for CDBG funds needs to be submitted quarterly as specified on your contract and an annual report is also due no later than January 31, 2008. Please call my office if you have any questions. [J ORIGINAL EXHIBIT E PIMA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FY2006-2007 CONTRACT # 01-70-M-138937-1006 TOWN OF MARANA ADMINISTRATION, HOUSING REHABILITATION, AFFORDABLE HOUSING LAND ACQUISITION, HONEA HEIGHTS NEIGHBORHOOD PARK FINANCIAL STATUS REPORT AND REQUEST FOR FUNDS FOR THE MONTH OF 20_ REQUEST # Activity Budgeted Expenditures Cumulative Balance This Month Exoenditures Available Administration $25,000.00 Housing $40,000.00 Rehabilitation Affordable $30,000.00 Housing Land ACQuisition Honea Heights $75,000.00 Neighborhood Park Total Budaet $170,000.00 Funds requested this month $ . (this line must equal the GRAND TOTAL column for "EXPENDITURES THIS MONTH") I hereby certify that to the best of my knowledge, the date reported represents actual receipts and actual expenditures which have been incurred in accordance with the agreement for management and implementation of the CDBG Program and are based on official accounting records and supporting documents which will be maintained by us for purposes of audit. REVIEWED BY PREPARED BY TITLE TITLE PHONE NUMBER DATE DATE Revised August 06 13 EXHIBIT F PIMA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FY2006-2007 CONTRACT # 01-70-M-138937-1006 TOWN OF MARANA ADMINISTRATION, HOUSING REHABILITATION, AFFORDABLE HOUSING LAND ACQUISITION, HONEA HEIGHTS NEIGHBORHOOD PARK BUDGET MODIFICATION Please include: 1. A written justification for the modification for the line item(s) you wish to change; and 2. A new billing request with the requested change. Budget change request must be limited to 10% of the total Grant Agreement amount and submitted within 60 days of the request. Requests for budget change may not be accepted after April 15, 2007. Please include the following: Date: Name of person requesting change: Activity Budgeted Requested Balance Available Modification Administration $25,000.00 Housing $40,000.00 Rehabilitation Affordable Housing $30,000.00 Land Acquisition Honea Heights $75,000.00 NeiClhborhood Park Total Budget $170,000.00 The reason for the changes to our budget is as follows: Authorized Signature Date Mail or fax to: Allen Kulwin Pima County, Kino Service Center 2797 East Ajo Way, 3rd Floor Tucson, AZ. 85713 Fax Number: 520-243-6796 Revised August 06 14