HomeMy WebLinkAbout11/14/2006 Blue Sheet Transit and Paratransit Services
TOWN COUNCIL
MEETING
INFORMATION
MEETING DATE:
TOWN OF MARANA
November 14,2006
AGENDA ITEM:
D.2
TO: MAYOR AND COUNCIL
FROM: James R. DeGrood, P.E. Assistant Town Manager
SUBJECT: Relating to Transportation; provision of transit and paratransit
services in Marana
DISCUSSION
The recent approval of the Regional Transportation Authority plan and funding authority will
bring to Marana a number of new transit services. With these services will be new federal ADA
required services, as well as interest in premium paratransit services which other communities in
the region provide.
Current Transit Services
Presently, the Town of Marana receives two types of transit service; Suntran service and the
Marana Rural Route. These services are provided through an intergovernmental agreement with
Pima County. Suntran provides Route 16 service from approximately Sam until nearly 9pm on
weekdays, with service every 30 minutes. Route 16 begins at the Lowes parking lot, travels east
on Ina to Oracle Road, and then travels south to downtown Tucson. Route 16 then continues
south down lih Avenue to the Loas Transit Center. Suntran also has two express services which
pass through Marana with stops on Ina Road and destinations at Raytheon and downtown
Tucson.
Pima County Rural Transit operates a route between Avra Valley and Northwest Hospital, with
stops at the Marana health Center and the Senior Center. This service operates lift equipped vans
and offers "deviated route service" to pick up special needs clients along the route.
Marana pays for these services based upon the proportionate cost of the service, which amounted
to approximately $70,000 last year. The Town received approximately $21,000 in L T AF II
funding in FY 06 which was limited to use on transit activities, with the balance of the funding
coming from Town General Funds.
Proposed R T A Transit Services
The passage of the RTA created 3 new transit projects for the Town, and extended hours for the
existing Route 16 service. The new projects include a circulator bus service for the Continental
Ranch area, Express Bus Service from Continental Ranch to downtown Tucson and a Park and
Ride lot in the Continental Ranch area.
The circulator service is allocated $1,014,000 in FY 2009 to establish the circulator service, and
$490,000 annually thereafter to operate the service. The circulator service route is not defined,
but is anticipated to be a fixed route service, which will create the need to provide paratransit
service as a result of the Americans with Disabilities Act (ADA). The RTA has several
circulator services being created, and uniformity of operation between the services is desired.
P AG is initiating a study of the services to make recommendations on how they should be
operated, and it is hoped that recommendation on fares, frequency of service, equipment
standards and operating rules will be addressed in this study. We also expect that formation of a
local transit advisory committee and substantial local input on transit needs will be
recommended.
RTA express bus service between downtown Tucson and Cortaro Road is to commence in FY
2009. The service contemplates 3 morning departures and 3 evening return trips, however if
ridership warrants, reverse trips to serve Marana employment needs can be made bidirectional at
a limited additional cost. The recently approved ADOT 1-10 project through downtown has
funding available for some transit service; we are exploring the possibility of commencing the
beginning ofFY 2008.
The R T A also has proposed the creation of a Park and Ride lot in the Continental Ranch area.
The location of this site is not identified, but would be best located near either the new Twin
Peaks Interchange or the Cortaro Interchange. This location would ideally serve as a connection
point for express and circulator bus service, and should be able to host other transit services as
well.
Service Gap: Paratransit Service
At present, there are no generally available paratransit services available within the Town, except
for the deviated route service performed by Pima County Rural Transit. Surrounding the
southern part of the Town, Pima County provides Handicar service, a premium service which
Pima County provides in the unincorporated areas south of the Magee Road alignment. Marana
residents are not currently offered this service, even if they would otherwise fall within the
Handicar service area. Paratransit service is expensive, with the average cost per trip ranging
from $25.00 to $45.00.
Paratransit service is required, at a minimum, to be provided to all ADA eligible riders within %
mile of fixed route services. ADA eligibility is currently being determined by the City of Tucson
Special Needs Transportation Office for the Pima County and Oro Valley paratransit programs.
In addition to ADA eligible riders, the Oro Valley "Coyote Run" service offers paratransit
service to any resident over age 65. Coyote Run has a three tier rate system and offers trips to
areas as distant as Tucson Medical Center and Saint Mary's Hospital, although 70% of all trips
occur in areas north of Ina Road.
Marana has several options in the provision of paratransit service, ranging from the provision of
a town-wide premium service similar to the Oro Valley service, to minimally meeting the ADA
by having the new circulator service offer limited paratransit service in a fashion similar to that
of the existing Pima County Rural Transit service offered in northern Marana.
-2-
A recently discovered gap in service occurs along the existing Suntran Route 16. Marana
currently has no paratransit service provider, yet it does have an obligation to provide ADA
mandated service along the portion of Route 16 passing through the Town. We are not aware of
any ADA eligible riders living within the Town in this area, in part due to the very small amount
of residential property in the Ina I Thornydale area. Those eligible residents outside of the Town
limits are served by Handicar, and we have seen instances where the City of Tucson's Vantran
service has provided service to residents of the City with destinations in Marana.
In the past six months, we have received inquiries from at least 6 potential paratransit service
users, including parents of a special needs adult child in the Dove Mountain area, a resident of
the Orange Grove Apartments that would be eligible for Handicar service, were they not a Town
resident, and several individuals in the Continental Ranch area. The potential ridership is
unknown, and difficult to estimate, as there are many ADA eligible riders that have their own lift
equipped vehicles living in the Town; however it is expected that the demand will rise as the
community ages.
Service Gap: Dove Mountain Circulator
With the initiation of service through the Continental Ranch area, and the existing Pima County
Rural Transit service in the northern part of the Town, the only remaining major residential area
without any transit services will be Dove Mountain. Dove Mountain is also the most remote area
from existing medical and retail services. As the community ages, there will likely be a greater
demand for transit and paratransit services in the area. This may be especially true of the age
restricted communities in the area. Additionally, the development of resorts in the area may
add to the transit demand for the area, particularly if a Dove Mountain circulator service were
connected to the express bus service between downtown Tucson and Marana.
Opportuni ties
One opportunity presenting itself to the Town is the increase of funding to the Town for transit
and paratransit services as a result of the mid decade census adjustment and recent Powerball
revenue increases. Marana has previously received approximately $22,000 per year in L T AF II
revenues. L T AF II is restricted in use to transit and paratransit activities, and requires a
minimum 25% local match. L T AF II revenues to the Town have increased to $78,000 for FY
06, which exceeds the approximate $70,000 in transit expenses for the Route 16 and Pima
County Rural Transit services the Town receives. As a result, the Town will have approximately
$27,500 in available funding for expanded services, beginning this year.
Pima County Department of Transportation has indicated that they would be willing to add
Handicar services to the IGA between the Town and County, allowing the Town to begin
offering paratransit services, should that be the Town's desire. Under this proposed agreement,
the service area boundaries within the Town would be at the Town's direction. The cost of
service would be charged to the Town on a "per trip" basis, using the monthly system average
cost. The County fare system would be employed, with riders purchasing vouchers in advance.
Recently, Pima County has been charged $26.30 per trip for paratransit services.
-3-
ATTACHMENTS
Marana Service Area brochure and transit map.
RECOMMENDATION
Staff recommends that further study of the issue occur for longer term solutions relating to the
future circulator routes and that consideration of employing "deviated route service" for the
circulator routes be pursued. Staff further recommends that Council establish a Managers
Committee, for a period not to exceed one year, to review and make recommendation to Council
on transit and paratransit issues. Issues to be reviewed by the Managers Committee are to
include service area determination, fare setting, revenue sources, routes and hours of service.
Once the new services are established, the Council may wish to establish a Transit Advisory
Commission for ongoing community input on transit and paratransit issues.
SUGGESTED MOTION
I direct the Manager to establish a Managers Committee for a period not to exceed one year, for
the purpose of studying and making recommendation to the Mayor and Council on transit and
paratransit issues.
-4-
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Green Valley-Marana-Oro Valley Transit Circulator Needs Analysis
and Implementation Plan Study
Scope of Work
BACKGROUND
The Arizona Department of Transportation, Public Transportation Division
(ADOT-PTD), on behalf of the Regional Transportation Authority (RTA) is seeking
assistance to provide an assessment ofthe potential for providing transit circulator
services in three separate communities within the Tucson Region. Funding for these
services was approved by voters with the successful passage of the RTA Plan on May
16th, 2006.
Transit circulator service will be designed to meet the unique needs of each community
described below. The ADOT on-call consultant has already completed extensive analysis
of the transit needs in the Green Valley ISahuarita area. However, additional analysis is .
needed to fully identify and recommend circulator service operations and management in
coordination with existing services provided by Pima County. The Town of Marana is in
need of consultant services to fully analyze transit circulator potential and recommend
service operations and management. The Town of Oro Valley is also in need of
consultant services to make recommendations for circulator service that will build upon
the existing analyses and recommendations in the adopted 10- Year Oro Valley Transit
Development Plan.
After a review of the transit needs and local interests in each of the communities,
alternatives for providing transit circulator services will be identified for public review.
The project will include the development of an implementation plan for each community.
SCOPE OF WORK, TASKS
The individual elements ofthe proposed work program will need to be adjusted to meet
the specific needs of each of the three distinct communities as well as the R T A. The three
tasks for this project are outlined in terms of goals, objectives, and outcomes. These
tasks apply to all three communities, unless noted differently. A time line for completing
this project to accomplish the necessary work is included.
- 1 -
Task 1:
Purpose:
Initial Site Visit
Determine current community environment and review technical
information needed prior to conducting service analyses and
recommendations. Develop a timeline, clarify activities to support
feasibility review, and identify stakeholders that need to participate in the
development of these services.
Approach: A. Review documentslbackground of efforts to establish circulator transit
service in the Green Valley/Sahuarita area, the Town of Maran a, and the
Town of Oro Valley. This task will include review of the R T A Plan, the
2030 Regional Transportation Plan, and review of relevant local transit
plans for each of the three communities.
B. Meet with ADOT -PTD, RTA staff and local officials from each
community, and agree on changes to Scope of Work to adapt for local
needs.
C. Identify key stakeholders and establish appropriate T AC/Steering
Committee within each community. When possible, work with local
groups already addressing transportation issues. Identify and obtain
contact information for key person interviews, groups to target for public
meeting and additional public input.
D. Review previous plans and other documents to gather information
concerning potential ridership, demographic profiles, activity centers,
transportation equipment availability, other RT A investments, and other
elements impacting transit operations.
E. Identify specific project budgets and implementation schedules per the
R T A plan. Define circulator service and clarify with stakeholders.
Outcome/Product:
Establish continuity with previous plans.
Agree on Scope of Work and develop revised budget and timetable.
Identify/clarify community groups/organizations to involve in public input
process.
Obtain information needed to proceed to develop feasibility review.
Task 2:
Purpose:
Approach:
Feasibility Review
Conduct feasibility review to verify need for transit circulator service and
establish community support for connections to the future RTA park-and-
ride facilities, express routes, and regional activity centers.
A. Prepare a service profile for each of the three communities.
1. Develop/verify quantitative estimate of ridership.
2. Identify activity centers/service areas to establish potential routes
and stops. Include consideration of route destination,
-2-
complimentary ADA paratransit service needs, and connections to
RT A park-and-ride facilities and other local and fixed route
serVIces.
3. Develop proposed operating parameters for transit service to
facilitate community discussion. It is critical that deviated-fixed
route service be considered in areas where complimentary ADA
paratransit service is needed.
4. Conduct a minimum of four structured key person interviews
within each community.
5. Organize/conduct a minimum of two workshops/public meetings
within each community to develop feedback about need for service
and input on service configuration. Support the community
workshops with media coverage. Prepare a short survey to be
completed at Workshops and through other distribution options.
6. Meet with ADOT -PTD, local Transit Advisory Committees and
RTA staff to review estimated transit needs, discuss/develop
service options, and review public input.
B. Develop/Identify Public Support
1. Include appropriate stakeholders and key community members in
planning for circulator service in each of the communities.
2. Establish community understanding of:
Goals and Objectives
Service Routes Option
Ridership Estimates
Benefits to Community
Additional Assistance Needed
C. Modify service options to respond to input from the community.
D. Discuss opportunities for additional community participation.
OutcomelProduct:
Provide quantitative estimate of ridership.
Provide a list of activity centers/service area to establish potential routes
and stops including route origin and destination.
Provide outcome and feedback of key person interviews and
workshops/public meetings.
Complete assessment and make recommendation for discussion to T ACs,
ADOT - PTD and R T A staff of potential for providing circulator transit
service with connections to regional transit facilities and services.
- 3-
Task 3:
Purpose:
Approach:
Develop Implementation Plan
Develop specific action plan to implement circulator services in each of
the three communities. Assist local jurisdiction staffwith decision-
making.
1. Prepare written plan of action to include, major milestones
a. Develop Budget and Operating Plan
b. Develop strategy for marketing service.
2. Agreement on target start-up date and identification of priority tasks to
be addressed to support implementation of transit services consistent with
the RTA implementation schedule. It is critical that the start-up date for
the Green Valley/Sahuarita circulator provide a seamless transition from
the current ADOT-funded Green Valley/Sahuarita transit service, which
expires in April 2009.
3. Provide assistance to local jurisdictions by evaluating potential
contractors for service. Make recommendation to ADOT -PTD, local
jurisdictions and RTA staff as to the most appropriate and cost effective
option for contracted services. It will be incumbent upon local
jurisdictional staff to seek Mayor and Councilor Board approval of final
recommendations.
Outcome/Product:
Provide written plan of action to include major milestones.
Provide written strategy for marketing circulator services.
Provide list of priority tasks for implementation of service consistent with
the RTA implementation schedule.
-4-
PROJECT SCHEDULE
PROPOSED TIME LINE
This proposed timeline assumes a November 2006 start-up to support initiation of service by January 2008.
All tasks and timetable will be modified to accommodate local jurisdiction and RTA staff needs.
Nov-Dec '06
Jan-Mar '07
Apr-Jun
TASK ONE
Site Visit
Modify Study Plan
Complete by Dec 15
--+
TASK TWO
Feasibility Review
Prepare Service Profile
Identify Public Support
Develop Service Options
Complete by March 31
~
TASK THREE
Implementation Plan
Written Action Plan
Complete by June 30
Assist local jurisdictions in Start-Up
~
-5-
PAGTPD
Paratransit Service Comparisons
Tucson Region
9/25/2006
Service Policies City of Tucson- Van Tran Pima County- HandiCar Oro Valley- Coyote Run
Administration City of Tucson Department of Pima County Department of Town of Oro Valley Transit Division
Transportation Transportation
Management and Operations Private Contractor, Professional Transit Privite Contactor, A & K Transportation Town of Oro Valley Transit Division
Management Inc. dba Van Tran Inc., dba Handicar
ADA Compliance Sevice is mandatory to compliment local Service is not mandatory, except for Service is not mandatory.
fixed Sun Tran routes. one rural fixed route.
Rider Eligibility Must be ADA-eligible and be anywhere Must be ADA-eligible. Must be Pima Must be Oro Valley resident; 62 years of
within City of Tucson limits or within 3/4 County resident living within the age and older; transportation dependent
mile of a Sun Tran bus route (excluding unincorporated area inside the Special and/or a resident eligible under ADA.
commutterlexpress routes). All Van Needs boundary. Refer to map.
T ran trips must be within the service
---
Reservation Scheduling Must be made 1 to 7 days in advance. Must be made 1 to 7 days in advance. Must be made 2 working days to 14
Same-day reservations are possible if Same-day reservations possible if working days in advance. Same-day
service is available. space is available. reservations possible is space is
available.
Service Area 3/4 mile buffer around local fixed routes Designated Pima County service area Zone A: Oro Valley town limits.
(excluding express routes) and all for trip origins. Designated service area Zone B: larger area south to Wetmore.
Tucson limits. Trip orgin and destination and all points within Tucson limits for Zone C: largest area south to 22nd St.
must be in buffer area to meet ADA destinations. (See map for details) (See map for details)
requirements.
Hours of Service Mon-Fri 4:30am to 11 :50pm Mon-Fri 6:30am to 8pm Mon-Fri 8am to 5pm
Sat 5am to 9:45pm Sat-Sun, Holidays 9am to 6pm
Sun 5:30am to 9:45pm
Fares $2 one-way (not to exceed twice the $1.20 one-way (standard fare) $4 roundtrip within Zone A
cost for fixed route service). Personal $.50 one-way (economy fare) $8 roundtrip within Zone B
Care Attendents and children under 5 Personal Care Attendents and children $12 roundtrip within Zone C
ride free. under 5 ride free. Personal Care Attendents ride free.
Payment Method Vouchers purchased at City of Tucson Vouchers purchased at City of Tucson Tickets purchased at six (6 ) Oro Valley
Special Services office, or by mail. Special Services office, or by mail. retail outlets. Drivers do not accept
Drivers do not accept cash. Drivers do not accept cash. cash.
Vehicle On-Time Driver has 25-minute "pick-up window" Per contract, 80% of the time, the Driver has 20 minute "pick up window"
to be on-time: 10 minutes before and 15 vehicle will arrive at the pick-up location to be on-time: 20 minutes before and 20
minutes after scheduled pick-up. no more than 10 minutes before or 20 minutes after scheduled pick-up.
minutes after the scheduled pick-up
tim~
Waiting for Rider Driver will wait no more than 2 minutes Under normal circumstances, driver will Driver will wait no more than 1 0 minutes
for rider. A "no-show" will be recorded if wait no more than 15 minutes for rider. for rider. 3 or more "no-shows" in 30
rider is not ready. days may result in loss of service
priveliges.
Rider Assistance Curb-ta-curb service. Driver cannot go Door-ta-door service. Driver can go into Door-to-door service. Driver cannot go
into home or take wheelchair up and home if necessary. into home.
down steps.
Cancellations Must cancel at least 2 hours prior to Must cancel before the bus is enroute to Must cancel at least 24 hours prior to
scheduled trip, or will be recorded as the pick-up destination. scheduled trip or will be recorded as "no-
"no-show" . show" .
Wheelchair Limits Will accommodate "common One vehicle in the fleet can Will accommodate "common
wheelchairs" (per ADA regulations) no accommodate oversize and over weight wheelchairs" (per ADA regulations) no
larger than 30" x 48" and not to weigh (600 Ibs+) wheelchairs. larger than 30" x 48" and not to weigh
more than 600 Ibs. total when occupied. more than 600 Ibs. total when occupied.
Bags and Packages Limit of 2 paper or 4 plastice grocery Driver will carry packages to the door. Limit offour (4 )packages per trip, not to
bags per trip. After 6pm and weekends, Limit two grocery bags. Drivers will exceed a total of 50 lbs. all packages
limit of 4 paper and 6 plastic bags per accommodate special circumstances combined.
trip. and requests.
Number of Employees (FY 239 Total Employees: 25 13
2006) 185 Drivers, 54 Administrative Staff
Driver Rate of Pay $8 per hour during training Private Contractor. County does not $12.15 per hour
$10.04 per hour after training specify wages of benefrts.
Employee Benefrts Full time...Medical, dental, retirement Private Contractor. County does not Full time and part time drivers receive
(401 K), vacation, holidays, sick days, specify wages of benefits. benefits. Medical, dental, life,
uniforms, long term care, disability retirement, vacation.
insurance, life insurance, (Part
time... personal leave unpaid personal
leave, holidays paid at 4hrs, one floating
holiday at 5hrs., retirement (401 K)
Employee Union Status Union Non-union Non-Union
Contact Information www.vantran.org or call (520) 798-1000 WWW.dot.Dima.aovltranssvslsDecialneed www.covote-run.com or call (520) 229-
sl or call 520-740-6403. 4990
Federal Requirements for
ADA Complementary Paratransit Service
The following requirements apply to paratransit services that complement the local fixed route
bus system per the American Disabilities Act (ADA) of 1990. In the Tucson region, the ADA
complementary paratransit service is Van Tran and the fixed route bus system is Sun Tran.
Both services are administered by the City of Tucson. All other paratransit services in the
region are considered "premium" services, which are not mandated by the ADA unless they
serve a particular fixed bus route.
ADA Complementary Paratransit Service
Van Tran)
Must follow regulations under 49 CFR Part 37 (subpart F) -
Paratransit as a Com lement to Fixed Route Service
937.121 Must have a complementary system for ADA eligibles
937.123 Must have ADA paratransit eligibility standards
937.125 Must have an ADA paratransit eligibility process
937.131 Service Criteria for complementary paratransit:
Service Area: Must cover at least % mile corridor around a
fixed route excludin commuter ex ress routes.
Response Time:
(1) Reservations shall be able to be made during all business
hours as well as holidays.
(2) Entity may negotiate pickup times but not more than one
hour before or one hour after the individual's departure time.
(3) Entity may use real-time scheduling.
(4) Entity may permit advanced reservations up to 14 days in
advance.
Fares: Shall not exceed twice of that which is charged on
fixed route.
(1) Entity may include transfer and premium charges
applicable to a trip of similar length, at a similar time of day on
the fixed route system.
(2) Fares for individuals accompanying an ADA paratransit
eligible individuals on paratransit shall be the same as for the
ADA paratransit eligible individuals that they accompanying.
(3) Personal care attendants (PCAs) shall not be charged a
fare.
(4) Entity may charge a fare higher than otherwise permitted
to a social service agency or other organization for agency
tri s Le. tri s uaranteed to the or anization .
No Trip Purpose Restrictions: The entity shall not impose
restrictions or riorities based on tri ur ose.
Premium Paratransit Service
Co ate Run, HandiCar
Not subject to 49CFR Part 37
sub art F .
Does not need a complementary
s stem for ADA eli ibles.
Does not need ADA eligibility
rocess.
Does not need an ADA paratransit
eli ibilit rocess.
Does not need to meet the service
criteria under ADA.
Does not need to have a minimum
service area.
Does not need to adhere to ADA
response times/criteria.
Does not need to comply with ADA
fare requirement.
Does not need to comply with "No
Tri Pur ose Restrictions".
Hours & Davs of Service Must be the Same as Fixed Route: Does not need to comply with
Complementary ADA pararansit service shall be made "Hours & Days of Service"
available during the same hours and days as the fixed route requirements.
service.
Capacity Constraints: The entity shall not shall not limit the Does not need to comply with
availability of complementary paratransit service to ADA "Capacity Constraints"
paratransit eligible individuals by any of the following: requirements.
(1) Restrictions on the number of trips an individual will be
provided;
(2) Waiting lists for access to the service; or
(3) Any operational pattern or practice that significantly limits the
availability of service to ADA paratransit eligible persons.
(i) Such patterns or practices but are not limited to the
following:
(A) Substantial numbers of significantly untimely pickups for
initial or return trips;
(8) Substantial numbers of trip denials or missed trips;
(C) Substantial numbers of trips with excessive trip lengths.
937.133 Subscriptions Service: Does not need to comply with
(a) ADA complementary paratransit providers may offer "Subscription Service"
subscription service. requirements.
(b) However, subscription service may not absorb more than fifty
percent of the number of trips available at a given time of day,
unless there is non-subscription capacity.
(c) ... the entity may establish waiting lists or other capacity
constraints and trip purpose restrictions or priorities for
participation in the subscriotion service onlv.
Must follow regulations under 49 CFR Part 37 (subpart G) - Must be compliant if entity received
Provision of Service FT A funds.
937.161 Maintenance of accessible feature: General. Must be compliant if entity received
FT A funds.
937.163 Keeping vehicle lifts in operative condition: Public Must be compliant if entity received
entities. FT A funds.
937.165 Lift and securement use. Must be compliant if entity received
FT A funds.
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