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HomeMy WebLinkAbout11/18/2014 Regular Council Meeting MinutesREGULAR COUNCIL MEETING MINUTES 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers, November 18, 2014 at or after 7:00 PM Ed Honea, Mayor Jon Post, Vice Mayor David Bowen, Council Member Patti Comerford, Council Member Herb Kai, Council Member Carol McGorray, Council Member Roxanne Ziegler, Council Member REGULAR COUNCIL MEETING CALL TO ORDER AND ROLL CALL, Mayor Hones called the meeting to order at 7:03 p.m. Town Clerk Bronson called roll. All Council Members were present. PLEDGE OF ALLEGIANCEIINVOCATIONIMOMENT OF SILENCE. Led by Mayor Honea. APPROVAL OF AGENDA, Item Al was removed at the request of the applicant. Motion to approve the agenda by removing item Al. by Council Member Kai, second by Council Member McGorray. Passed unanimously. CALL TO THE PUBLIC. At this time any member of the public is allowed to address the Town Council on any issue within the jurisdiction of the Town Council, except for items scheduled for a Public Hearing at this meeting. The speaker may have up to three minutes to speak. Any persons wishing to address the Council must complete a speaker card located outside November 18, 2014 Meeting Minutes 1 the Council Chambers and deliver it to the Town Clerk prior to the commencement of the meeting. Individuals addressing a meeting at the Gall to the Public will not be provided with electronic technology capabilities beyond the existing voice amplification and recording capabilities in the facilities and the Town's overhead projector/document reader. Pursuant to the Arizona open Meeting Law, at the conclusion of Call to the Public, individual members of the Council may respond to criticism made by those who have addressed the Council, and may ask staff to review the matter, or may ask that the matter be placed on a future agenda. Mayor Honea noted that Item Al was advertised for public hearing, and although the item was pulled from the agenda, if any of the speakers who had submitted speaker cards wished to speak, they were invited to do so during Call to the Public. If and when it comes back to the Council it will have to be re- noticed again and then another public hearing. David Morales spoke regarding the state's dwindling water reserves. Tom Sommerville spoke regarding the location of the proposed police facility. Gayle Senstrom spoke regarding the water situation and when water will be brought from the west side. Len Paradise spoke regarding the town's vision for the future. John Holley and Susan Parrish declined to speak on Item A I . Ron Isaacson spoke regarding the Twin Peaks corridor and consideration for communities built around development. Council Member Ziegler asked for a point of privilege and thanked the residents who had attended the meeting to speak to the item removed from the agenda for their perseverance, patience and consideration toward the Council. Mayor Honea noted that Item Al was advertised for public hearing, and although the item was pulled from the agenda, if any of the speakers who had submitted speaker cards wished to speak, they were invited to do so during Call to the Public. John Holley and Susan Parrish declined. Ron Isaacson did address Council PROCLAMATIONS MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS Council Member Bowen reported on his attendance at the Veterans' Cemetery grand opening last Saturday. I-le noted that there were at least 150, including many elected officials in attendance. Council Member Comerford reported on the McDonald's ribbon cutting she attended on Saturday; and Mayor Honea reported on the groundbreaking event for the Marana Mall, the opening of the Village Inn in Arizona Pavilions, the Veterans' Cemetery groundbreaking and the Arizona Association for Economic Development (AAED) conference where he was a speaker. MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS November 18, 2014 Meeting Minutes 2 Mr. Davidson corrected a mis- statement by a speaker addressing the audience regarding videos used for events used by the town. All videos produced were done in- house with. no outside expense. PRESENTATIONS PI Relating to Special Events; presentation summarizing the Marana Harvest Festival and previewing the Marana Holiday Festival & Christmas Tree Lighting to be held on December 6, 2014 (Vickie Hathaway) Ms. Hathaway gave a general recap of the first Harvest Festival held October 25, one of Marana's new signature events. With over 5,000 counted at both the Heritage Park and the Gladden Farms Park, staff deemed this event a huge success, and with some modifications, they are looking forward to next year's event. She then gave an overview of the upcoming Holiday Tree Lighting Festival which will be held Saturday, December 6 in the courtyard of the Marana Municipal Complex. The event will be similar to those held in year's past with Santa and Mrs. Claus, snowfall and Toyland, but with expanded stages, videos of performers, light animation to holiday music, more food trucks, a lighted tractor display and sleigh racing which all staff are encouraged to participate in. Following the festival, a light show with music will occur each night until Christmas at regular intervals after sunset. CONSENT AGENDA. Motion to approve the Consent Agenda by Council Member Ziegler, second by Vice Mayor Post. Passed unanimously. The Consent Agenda contains items requiring action by the Council which are generally routine items not requiring Council discussion. A single motion and affirmative vote will approve all items on the Consent Agenda, including any resolutions or ordinances. Prior to a motion to approve the Consent Agenda, any Council member may remove any item from the Consent Agenda and that item will be discussed and voted upon separately. C1 Resolution No. 2014 -114 Relating to Personnel; approving an additional paid holiday on December 26, 2014 for eligible Town of Marana employees (Suzanne Machain) C2 Resolution 2014 -115 Relating to development; approving a final plat for Boulder Bridge Pass 11 at Dove Mountain, Lots 89 -186 and Common Areas "A" and "B" located approximately 0.2 miles north of the intersection of Dove Mountain Boulevard and Boulder Bridge Pass (Steve Cheslak) C3 Resolution No. 2014 -116 Relating to Utilities; approving and authorizing the Mayor to execute a retroactive extension, through November 30, 2014, of the existing intergovernmental November 18, 2014 Meeting Minutes 3 agreement between the Town of Marana and Pima County for provision of water consumption data and sewer user account billing services; and approving and authorizing the Mayor to execute a new intergovernmental agreement, effective December 1, 2014, between the Town. of Marana and Pima County for provision of water consumption data and sewer user account billing services (Frank Cassidy) C4 Resolution No. 2014 -117 Relating to Administration; approving the transfer of $50,000 in budgeted expenditure authority from the General Fund contingency line item to the restricted budget line items within various Town departments in the fiscal year 2013-2014 budget for unanticipated costs (Erik Montague) C5 ordinance No. 20 14.027 Relating to Finance; amending the Town of Marana comprehensive fee schedule; and declaring an emergency (Jane Fairall) C6 Approval of November 5, 2014 Regular Council Meeting Minutes (Jocelyn C. Bronson) LIQUOR LICENSES L l Relating to Liquor Licenses; recommendation to the Arizona Department of Liquor Licenses and Control regarding an application for a person transfer and location transfer of a series 6 Bar liquor license submitted by Denise Marie Bora on behalf of Home Plate located at 8579 N. Silverbell Road, Marana, Arizona 85743 (Jocelyn C. Bronson). Presented by Ms. Bronson, who noted that this application was properly posted and reviewed by town departments. No protests were received, and staff is recommending approval. Motion to approve by Council Member Kai, second by Council .Member Ziegler. Passed unanimously. BOARDS, COMMISSIONS AND COMMITTEES B1 Resolution No. 2014-118 Relating to Boards, Commissions, and Committees; revising the number of members, the member terms of office and the appointment and reappointment procedures for members of the Marana Citizens' Forum; and revising the formal Marana Citizens' Forum process (Jocelyn Bronson). Presented by Health Vescorvi-Chiordi, who discussed the proposed changes to the Forum process, including delegate terms, number of delegates and the manner in which they are appointed, the topic selection and the increased number of meetings per session to address all aspects of the Forum recommendations. Council Member Bowen asked about keeping institutional knowledge on the Forum through the "termed" process proposed and when the Council recommendations for delegates are needed. Mr. Vesco responded that he and Ms. Bronson are still in the discussion stages on that. An email was sent out two weeks ago asking for Council recommendations. He and Ms. Bronson will be contacting Council directly to assist with recruiting or recommendations for delegates. New delegates should be confirmed at least two to two weeks before the start of the winter Session November 18, 2014 Meeting Minutes 4 which will begin in early January. Ms. Bronson noted that each Council Member had a proposed change at the dais to the exhibit in their packets regarding the number of Forum sessions. Motion to approve by Council Member McGorray, second by Council Member Bowen. Passed unanimously. B2 Resolution No. 2014-119 Relating to Boards, Commissions and Committees; establishing a special council committee to receive and review applications for and make recommendations to the Town Council to fill current vacancies on the Personnel Action Review Board; and authorizing the Mayor to appoint three members of the Marana Town Council to the special committee (Suzanne Machain). Presented by Suzanne Machain noted that this resolution will give authorization for the Mayor to appoint three Council Members to review applications for the Personnel Action Review Board. Currently, there are two vacancies and five applications, all of which are deemed qualified to serve. This creates the Council subcommittee which will recommend two names to come back to the full Council for approval. Motion to approve by Council .Member Bowen, second by Vice Mayor Post. Passed unanimously. Mayor Honea asked for volunteers to serve on the subcommittee. Vice Mayor Post and Council Members McGorray and Comerford were appointed. COUNCIL ACTION Al ordinance No. 20 14.028 Relating to Development; Approving a rezoning of approximately 36.79 acres of land from `R- 144' (Residential) to `T' (Specific Plan) for the purpose of creating the Twin Peaks oasis Specific Plan; and approving a minor amendment to the General Plan (Cynthia Ross). As noted prior to the approval of the agenda, this item was removed at the request of the applicant. A2 PUBLIC HEARING: Relating to Police Department; presentation and discussion regarding the need for a new police facility and the funding options to pay for the project, and the results of community outreach efforts to date regarding the facility (Terry Rozema) Chief Rozema noted that the need for the item was brought before Council in early summer. Mayor Honea noted that Council was in public hearing. Chief Rozema continued that at the meeting he mentioned, it was decided that if and when a public safety facility was built it would be built at the municipal complex facility on acreage immediately east of the complex. In August, he came back and presented to Council the outreach plan to convey to the public what the need was and the Council's preference for funding. The need was based on town growth which will require enhanced public safety service, site selection and why and how it would be funded if approved by Council. The five funding options that were presented to Council were also outlined for the public. He noted that throughout his presentations he received many positive and supportive comments from citizens on what an incredible job the town is doing regarding growth and advancement. outreach included public meetings, outreach to businesses at the Chamber of November 18, 2014 Meeting Minutes 5 Commerce and one-on-one meetings with business owners, social medical, TV, radio and print news, open houses and survey cards that were distributed at every public meeting. Council Member Ziegler asked for clarification as to the site location. Chief Rozema continued detailing the public outreach open houses, public meetings with homeowner groups, the Chamber of Commerce regional meetings and boards, various civic organizations, the Citizen's Police Academy and the Citizens' Forum. Over 30 businesses and organizations were contacted. All businesses were emailed encouraging them to carne to the open houses. One hundred twenty invitations were hand - delivered to businesses in the main shopping areas. Of those, about 500 people attended public meetings. Survey results of the 193 surveys returned resulted in 93-94 percent in support and 7 percent with concerns — not against the facility but qualified "no's" with concerns about the funding and when a sales tax would go away. The Chief was able to talk about the sales tax funding for the Twin Peaks interchange that dissolved when the interchange was completed as an example of the town's actions to honor its commitment to citizens. Council Member Comerford asked when the improvements were made to the MOC for the substation. The Chief responded that it was 2012 -2013, using RICO funds in the amount of $68K. Next, Mr. Montague spoke about funding options and a dedicated sales tax. we had a temporary dedicated sales tax for funding the Twin Peaks interchange, Dedicated sales tax in general is not a completely foreign concept for generating revenue for specific purposes. Indicating a chart included in the presentation, he noted that at least a dozen cities or towns in Arizona have some form of a dedicated sales tax at this time with a purpose restriction. Should . this project move forward, Mr. Montague provided a chart of estimated net general revenue from various collectibles. Tax collected will be variable, and we will need to be mindful of other current resolutions for dedicated sales taxes and consistency with various development agreements. Mayor Honea asked if sales tax from the mall and other new businesses were factored into these numbers. Mr. Montague responded that they have not been included. Under the development agreement with the mall, the town is obligated to reimburse 45 percent of the sales tax back to the developer to offset public infrastructure. These are things we will have to consider as we move forward. Council Member Bowen asked about a blended approach to paying for this which was talked about at one time so that the funding wouldn't be entirely dependent on sales tax. Mr. Montague responded that the numbers currently do not assume that funding will be 100 percent by taxes only. The numbers presented to Council tonight are only used to show what the potential revenue stream would bring from tax revenues. The duration will be dependent on the funding plan — either from reserves with a cash infusion or other restricted funds. There was no focus on implementing an impact fee or bonds. At the second public hearing or a future meeting, staff will provide additional options for the possible funding plan. Council Member Ziegler raised the concern that both she and Vice Mayor Post expressed at one time about how the additional sales tax will affect businesses. Vice Mayor Post added that he personally feels that the while the police facility is definitely needed, we are pushing November 18, 2014 Meeting Minutes 6 things faster than what we should be doing. In the last two years the town has spent considerable money on several projects such as the sewer treatment plant. We are depending on new construction to pay for that which has been slow, but we are still obligated for the payment. We spent considerable monies on Twin Peaks Road which we assumed would be paid for by impact fees from the building. While there is division on the Council as to how that will play out, the town is still on the hook for the dollars we spent on Twin Peaks. The issue of what it does to small businesses such as his, the five cent sales tax is $500 per month. That may not be a lot of money for some businesses, but will either be absorbed by the business owner or passed on to the customer which makes competition with other businesses that have a lower tax rate or no tax gives them comparative advantage. He thinks the timing may be off due to the uncertainty of the economy in the near future to have the town obligate itself for another $20M in addition to what we're already obligated for. We do need a new policy facility due to inadequacies in the current building and because our population is growing. He believes that new growth needs to pay its way. Council Member Ziegler agreed with vice Mayor Post's need for a new facility but also his assessment of the burden on the town and citizens to finance another facility in light of all the other taxes citizens are paying. Chief Rozema again reiterated that he has received overwhelming support from the businesses he has contacted and will be making his - final presentation to the Chamber of Commerce Board, at which time they will take a vote to support or not. At the final public hearing staff will present different funding options. David Morales spore regarding Council's job to set policy and set a budget. He suggested building police substations in various locations rather than one facility, which would be less expensive, and asked what the Council is willing to sacrifice to build a new facility. He likened this to his admonition to Council not to get in the sewer business. He also expressed his concern that when the current facility was built, consideration was not made for an expanded population. The key indicators that the town is growing is when the Fry's is built in Gladden Farms and Basha's re- opens at Dove Mountain, but he doesn't see an indication of that. Mayor Honea declared the public meeting closed. ITEMS FOR DISCUSSIONIPOSSIBLE ACTION Relating to Legislation and Government Actions; discussion and possible action regarding all pending state, federal, and local legislation/government actions and on recent and upcoming meetings of the other governmental bodies (Gilbert Davidson). Mr. Davidson indicated that in December, staff will be working with the Council for the legislative agenda for 2015; revisiting some issues from 2014 and new issues which we may be facing as the state grapples with large deficits. November 18, 2014 Meeting Minutes 7 EXECUTIVE SESSIONS Pursuant to A.R.S. § 38-431.03, the Town Council ma vote to g o into executive session, which will not be open to the public, to discuss certain matters. El Executive Session pursuant to A.R.S. §38-431.03 (A)(3), Council ma ask for discussion or consultation for le advice with the Town Attorne concernin an matter listed on this a FUTURE AGENDA ITEMS Notwithstandin the ma discretion re the items to be placed on the a if three or more Council members re that an itern be placed on the a it must be placed on the a for the second re Town Council meetin after the date of the re pursuant to Marana Town Code Section 2-4-2 ADJOURNMENT, Motion to adjourn b Vice Ma Post, second b Council Member McGorra Passed unanimousl at 8:31 p.m* CERTIFICATION I hereb certif that the fore are the true and correct minutes of the Marana Town Council meetin held on November 18, 2014. 1 further certif that a q uorum was present. Jocel Bronson, Town Clerk 1 9 JI�Plzos N-. November 18, 2014 Meetin Minutes 8