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HomeMy WebLinkAbout12/16/2014 Study Session Minutes, 00 po N o 9 NARANA 7 1 �rzw4 STUDY SESSION MINUTES 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chamber, December 16, 2014, at or after 6:00 PM Ed Honea, Mayor Jon Post, Vice Mayor David Bowen, Council Member Patti Comerford, Council Member Herb Kai, Council Member Carol McGorray, Council Member Roxanne Ziegler, Council Member STUDY SESSION CALL TO ORDER AND ROLL CALL. Mayor Honea called the meeting to order at 6:04 p.m. Town Clerk Bronson called roll. Council Member McOorray was excused. There was a quorum present. PLEDGE OF ALLEGIANCEIINNVOCATIONIMOMENT OF SILENCE, Mayor Honea noted that the pledge would be given at the regular meeting. APPROVAL of AGENDA. Motion to approve by Council Member Ziegler, second by Vice Mayor Post. Passed unanimously 6-04 CALL TO THE PUBLIC At this time any member of the public is allowed to address the Town Council on any issue within the j urisdict io n of the Town Council except for items scheduled for a Public Hearing at this meeting. The speaker may have up to three minutes to speak. Any persons wishing to address the Council must complete a speaker card located outside the Council Chambers and deliver it to the Town Clerk prior to the commencement of the meeting. Individuals addressing a meeting at the Call to the Public will not be provided with electronic technology capabilities beyond the existing voice arnplification and recording capabilities in the facilities and the Town's overhead projector /document reader. Pursuant to the Arizona open Meeting Law, at the conclusion of Call to the Public, individual members of the Council may respond to criticism December 15, 2014 Study Session Minutes made by those who have addressed the Council, and may ask staff to review the matter, or may ask that the matter be placed on a future agenda. No speaker cards were presented. DISCI.JSSION /DIRECTION /POSSIBLE ACTION DI Relating to Council; Discussion and direction related to the adoption of the Marana Strategic Plan III (originally adopted 2009 and updated in 2012); its five focus areas - commerce, community, innovation, heritage, and recreation; principle statements supporting each focus area; and individual initiatives and goals related to each principle statement (Gilbert Davidson) Mr. Davidson presented this item as the culmination of a year's worth of work through discussions with Council and study sessions of the Council vision and projects that will be coming forward in the next few years. From those initial meetings, staff reached out to the public online and through community and homeowner association meetings, civic groups, a day -long retreat with members of the Chamber of Commerce, Heritage Conservancy and fire district. The document before Council tonight is the draft from the input of all parties. It is segmented according to the five focus areas of commerce, community, innovation, heritage and recreation. Unique to this document are principle statements supporting each focus area with individual initiatives and goals related to each principle statement. He will take all Council comments and add them to the master document to produce the final edits and changes. It will then get the final design and come back to Council for adoption in January. He noted that there are areas that overlap. There are similar statements that are made in commerce, community and some of the focus areas. That is a result of different individuals submitting items. Staff tried to remove some of those duplications, but some staff felt that they re- emphasized the importance of a particular item. � Ie noted that Council Member Bowen played a ley role in how this document came together. He then began with Principal Statement I and initiatives for the focus area of Commerce The importance of this initiative is that everything on the staff side originates from a code or directive. So staff doesn't have the authority to make up things and must refer back to a code or policy document. This is what drives the entire land development process. Updating the Land Development Code will also require adding some budget authority. Referring to Initiative 12, Council Member Ziegler asked if the ability to utilize and leverage resources of the town to encourage the development of retail grocery operations in north Marana was within the control of the town. Mr. Davidson acknowledged that we don't have the ability to control what the private sector does in terms of its decision to invest somewhere. we can get creative if someone were to come to the town and was willing to put up their money to get something going. It doesn't commit us; just lets us leverage our resources if someone is willing to come and talk with us. with respect to Initiative 7, airport, Council Member Ziegler said it would be great to leverage our assets to attract people coming to big sporting events in the Phoenix metro area to get them to land at our airport. Council Member Kai asked if it would be possible for the town to get involved with Northwest Fire District to make there more user - friendly with new businesses starting up. Mr. Davidson said we do need to work with there to make sure they have the same pro - business philosophy that the town has. December 16, 2014 Study Session Minutes 2 Mr. Davidson continued with Principle Statement 2. No questions or comments. Under Principle Statement 3, Mr. Davidson noted that under Initiative 19, something that could be added would be trade schools. There are industries that have moved into Marana that have a specialized workforce such as welders and fabricators. Council Member Ziegler asked if charter schools could be added under Initiative 18; however Mr. Davidson indicated that it was captured as part of K -12 education but it could be highlighted. Initiative 23 relating to maintenance is actually new to get at the heart of what we've been doing so well as part of our core strategic plan effort. Council Member ,Ziegler asked if under Initiative 21, it snakes sense to talk about high school scholarships from the private sector. Under focus area Community Principle Statement 1, Initiative 5 is new to emphasize emergency and disaster planning for the community. Mayor Honea asked if Initiative 7 could go under Principle Statement 1 under Commerce as it relates to the Land Development Code. Mr. Davidson indicated that it could go there. Council Member Ziegler asked if under Initiative 2, should we put something in about promoting and the successful Marana Explorers program. Mr. Davidson said that could be added to 2 d. Under Principle Statement 2, there were no questions. Under Principle Statement 3, Council Member Ziegler asked about Initiative 16, the arts. Can we find someone in the community who could take a lead on this initiative ?. Mr. Davidson agreed that her point was well -made. Council Member Ziegler also asked by about public transit under Initiative 19. Buses going to the new Marana Mall and the Foothills Mall would be an enhancement, and Mr. Davidson agreed. Under focus area Innovation there were no questions. Under focus area I e, Initiative 6, Council Member Ziegler asked if sweet cons could be added to the crops grown at the Heritage Farm.. Under focus area Recreation there were no questions on the initiatives. Council Member Ziegler asked if there shouldn't be something in the Plan about the new veterans' memorial cemetery. She believes there will be a need for a conservancy to help with the repairs of the cemetery over the next 50 years or so. Mr. Davidson thought it was a great suggestion if there was no objection from other Council Members. He noted that the town has done quite a bit over the years to support veterans' efforts and causes and recognize their value in our community as well as the nation. He can add a piece in the Community section for an ongoing effort to support veterans and the recognition they deserve. Council Member Bowen brought to the attention of Council that in addition to the work he and Mr. Davidson have done on this document, the work done by Mr. Davidson and the department heads needs to be recognized for the tremendous amount of work they have put into this. what guided the work was coming up with measures for a time to gauge how the work is coming along. Another point he made is the work done by Council to leverage their position in the community to get things done and promote partnerships with other entities. He congratulated and thanked everyone for their efforts. Mr. Davidson concluded by stating that if any Council Member has a written copy of notes of things to add to the Plan, get it to him as soon as possible so that he can get comments into the master document within the next ten days and get it finalized for adoption by the Council in January. EXECUTIVE SESSIONS December 16, 2014 Study Session Minutes 3 .Pursuant to A.R.S. § 38-431.03, the Town Council ma vote to g o into executive session, which will not be open to the public, to discuss certain matters. Executive Session pursuant to A.R.S. § 38-431.03 (A)(3), Council ma ask for discussion or consultation for le advice with the Town Attorne concernin an matter listed on this a FUTURE AGENDA ITEMS Notwithstandin the ma discretion re the items to be placed on the a if three or more Council members re that an item be placed on the a it must be placed on the a for the second re Town Council meetin after the date of the re pursuant to Marana Town Code Section 2-4-2(B). ADJOURNMENT. Motion to adjourn at 6:57 p.m. b Vice Ma Post, second b Council Member Bowen. Passed unanimousl 6-0. CERTIFICATION I hereb certif that the fore are the true and correct minutes of the stud session of the Marana Town Council meetin held on I)ecember 16, 2014. 1 further certif that a q uorum was present. celyn - C. ronson,'Town Clerk k1k,MARANA- 7 December 16, 2014 Stud Session Minutes 4