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FY 2014-2015
M A R A N A, A R I Z O N A 1 0, ANNUAL BUDGET YOUR TOWN 11 & FINANCIAL PLAN 2 0 1 4 - 2 0 1 5 pa N p e--' , 7 *% SRI ONi This page intentionally left blank Town of Marana Annual Budget & Financial Plan TOWN OF MARANA., ARIZONA ANNUAL BUDGET For the Fiscal Year July 1, 201 4 -June 30, 2015 TOWN OF MARANA LEADERSHIP TOWN COUNCIL Ed Honea, Mayor Jon Post, Vice Mayor Roxanne Ziegler, Council Member Herb Kai, Council Member Patti Comerford, Council Member Carol McGorray, Council Member Dave Bowen, Council Member MANAGEMENT STAFF Gilbert Davidson, Town Manager Jamsheed Mehta, Deputy Town Manager SENIOR STAFF Keith Brann, Town Engineer Ryan Mahoney, Planning Director Jocelyn Bronson, Town Clerk Frank Cassidy, Town Attorney Charles Davies, Town Magistrate Tom Ellis, Parks and Recreation Director Erik Montague, Finance Director Ryan Benavides, Public Works Director John Kmiec, Utilities Director Terry Rozema, Chief of Police Joe Teta, Court Administrator Carl Drescher, Technology Services Director Suzanne Machain, Human Resources Director Steve Miller, Airport Manager Lisa Shafer, Interim Community Development & Neighborhood Services Director FY2014 -2015 Town of Marana Annual Budget & Financial Plan DISTINGUISHED BUDGET PRESENTATION AWARD The Government Finance Officers Association of the United States and Canada (GFOA) presented an award of Distinguished Budget Presentation to the Town of Marana, Arizona, for its a nnual budget for the fiscal year beginning July 1, 2013. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communication device. The award is valid for a period of on e year only. We believe o ur current budget continu es to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. FY2014 -2015 2 Town of Marana Annual Budget & Financial Plan TABLE OF CONTENTS Introduction: TownLeadership ........................................................................................ ............................... 1 Distinguished Budget Presentation Award ..................................................... ............................... 2 Tableof Contents ....................................................................................... ............................... 3 BudgetMessage ......................................................................................... ............................... 5 Mayor Town Council ................................................................................. ............................... 9 TownOrganization Chart .............................................................................. .............................12 Community Profile & Demographics ............................................................... .............................13 TownMap ................................................................................................... .............................17 StrategicPlan Summary ................................................................................ .............................18 Budget Summary: The Budget Policies & Process ....................................................................... .............................21 BudgetCalendar .......................................................................................... .............................25 FinancialPolicies .......................................................................................... .............................27 BudgetSummary ......................................................................................... .............................29 ExpenditureSummary .................................................................................. .............................31 StaffingSummary ........................................................................................ .............................32 Capital Improvement Plan Summary .............................................................. .............................34 RevenueSummary ....................................................................................... .............................35 Projection of Financial Condition by Fund Group ............................................. .............................46 Departmental Budgets: Mayor& Town Council .................................................................................. .............................51 TownManager ............................................................................................. .............................53 TownClerk .................................................................................................. .............................57 HumanResources ........................................................................................ .............................61 Finance....................................................................................................... .............................65 Legal.......................................................................................................... .............................69 TechnologyServices ..................................................................................... .............................73 FY2014 -2015 Town of Marana Annual Budget & Financial Plan Development Services Administration ............................................................ .............................77 Permits Records ................................................................................... .............................81 BuildingSafety ........................................................................................ .............................85 Planning.................................................................................................. .............................89 Police........................................................................................................ ............................... 93 Courts....................................................................................................... ............................... 97 Public Services Administration ....................................... ............................... ............................101 Operations & Maintenance ............................................ ............................... ............................105 Engineering................................................................. ............................... ............................111 Parks Recreation ....................................................... ............................... ............................115 Community Development & Neighborhood Services ........ ............................... ............................119 Water......................................................................... ............................... ............................123 Wastewater................................................................. ............................... ............................127 Airport........................................................................ ............................... ............................131 Capital Improvement Plan: Capital Improvement Program ....................................... ............................... ............................137 Schedule of 5 -year Capital Improvement Plan ................. ............................... ............................139 Capital Improvement Project Sheets .............................. ............................... ............................142 Supplemental Schedules: RevenueSchedule ........................................................ ............................... ............................179 ExpenditureSchedule ................................................... ............................... ............................181 Interfund Transfers Schedule ........................................ ............................... ............................183 Debt Service Summary Schedule ................................... ............................... ............................184 Authorized Position Schedule ........................................ ............................... ............................191 Classified, Temporary, Non -Sworn & Sworn Salary Schedules ......................... ............................197 Appendix: BudgetResolution ........................................................ ............................... ............................209 Auditor General Budget Forms ...................................... ............................... ............................210 Summary of Fund Accounting Structure ..................................................... ............................... 219 Glossaryof Terms .................................................................................... ............................... 221 FY2014 -2015 4 Town of Marana Annual Budget & Financial Plan BUDGET MESSAGE - ei To the Honorable Mayor and Town Council: FY2014 -2015 I am pleased to submit fiscal year 2014 -2015 annual budget for th e Town of Ma rana. Th e budget is a reflection of Mara na's values and priorities for the coming year. Guided by t he Marana Strategic Plan with input from the public, Town Council, and staff, this budget balances the available resources with the most critical needs of the community. The overall fiscal health of the Town's general, enterprise and reserve funds rem ains strong. The proposed budget is structurally balanced and meets Council's policy direction as it relates to core community services and programs. Fiscal Year 2014 -2015 Budget Summary The total recommended budget is $117.0 million. It has been fundamentally balanced with total ongoing expenditures funded with ongoing revenues. One -time revenues have been allocated to one -time costs. Operating and capital expenditures have been prioritized to advance the goals and objectives established by Town Council and included in the Strategic Plan. Total general fund expenditures for fiscal year 2014 -2015 are projected to be $37.7 million, a 20% percent increase over the previous year. The majority of that increase is attributable to the increase in contingency funding from $1.5 million in fiscal year 2013 -2014 to $5.0 million in fiscal year 2014 -2015. Included in these costs are investments related to key areas identified in the recovery plan, including $1.1 million for capital outlay for vehicle replacements, facility and maintenance improvements and equipment related to the Heritage River Park Farm. The end of fiscal year fund balance is projected to be $17.7 million and will be approximately 50 percent of the projected General Fund revenues. Healthy fund balance reserves are critical to provide municipalities with adequate cash flows for major expenditures and unanticipated emergencies. Additionally, healthy reserves help ensure favorable bond ratings necessary to finance portions of capital improvements included in the five -year capital improvement plan. Capital expenditures, including enterprise fund projects, for fiscal year 2014 -2015 are estimated at $54.7 million. The financing plan maximizes the use of development fees, bonds, grants, operating transfers and intergovernmental cost - sharing agreements that provide a balanced distribution of costs. 19 Town of Marana Annual Budget & Financial Plan FY2014 -2015 Budget Process The annual budget process begins with a mul ti -year forecast of revenues and other financing sources projected for the coming year. Primary revenues for the General Fund, the Town's largest operating fund, consist of local sal es tax (transaction privilege tax) collecti ons, development related revenues (permits and fees) and state shared revenues. Collectively, these revenues comprise more than 95 per cent of the General Fund's operating revenues. These revenues are extremely sensitive to fluctuations in the regional and national economies as demonstrated by their significant declines during the deepest parts of the recession. The revenue forecast for this fiscal year anticipates a modest continuation of the slow recovery in current and future years. The budget maintains investment planning, which includes three investment priorities: current employees, resources and tools and strategic positions. The goal of the recovery plan is to develop a phased approach of investment. The priority of " "current employees" covers salary and benefit costs, retirement and other related benefits and services. "Resources and tools" comprises facilities, vehicles and equipment needed to successfully serve the comm unity. " "Strategic positions" identifies positions that were either funded in previous years or n ew positions that are critical to the mission of local government. Current Employees Strategic Resources Positions & Tools Strategic Plan II Council adopted a comprehensive strategic plan in February 2009 that is intended to be a comprehensive blueprint to achieving Marana's vision. Council formally adopted a major update to the plan, Strategic P Ian H. in M arch 2012. The action culminated several months of staff work and community discussions. Town Council and staff held more than a dozen comm unity meetings in January and February 2012 to seek feedback on the Strategic Plan II draft. Th e Town talked to homeowners associations, civic groups and other Town residents to ensure that the plan reflects the vision and values of the people who live and do business here. The result is an updated product that has a few new features, including a numeric reference system, index, success indicators and innovative and exciting priorities. The Strategic Plan II wil I continue guiding key decisions including the allocation of resources related to this budget. The following describes the five strategic goals identified within the plan: 0 Town of Marana Annual Budget & Financial Plan FY2014 -2015 0n ■. ■s an H N COMMERCE Build upon the unique combination of assets to attract and maintain career - oriented commerce. Well- planned economic development projects provide the goods, services, jobs and sales tax revenues required to sustain a community over the long -term . Well- planned communities demand innovative thinking, strategic investment and a commitment to planning for the future. This budget includes the additional resources for tourism and econ omic development. Additionally, the budget continues to develop the Business Development Center (BDC) concepw for new businesses seeking to locate to Marana and existing businesses looking to expand. The BDC offers a unique I evel of responsiveness that will pos ition Marana as the I ocation to do business in the region. Il.i i COMMUNITY Create a safe community with a strong sense of place where diverse people are motivated to be involved and feel connected, needed and appreciated. Marana is a diverse, vi brant town with a wide range of ser vice needs. A key item included in the 2014 -2015 funding plan that relates to the safety component are two School Resource Officer (SRO) positions. This, effectively, is a return of the SRO program which was eliminated during the depths of the gr eat recession. The budget also includes a number of technology upgrades and network replacements which provide for consistent service and access Additionally, the budget plan includes the Town's fi rst full fu nding of the pavement management program. This program inventories streets and provides a pavement condition index that will drive future preventive maintenance efforts to enhance pavement life. r PROGRESS INNOVATION Foster an open atmosphere that embraces change, creativity, innovation and calculated risk. The budget recognizes the importance of reinvestment in current employees, resources and tools and strategic positions. The plan also ac knowledges the importance of investment in new items. This year's financial plan includes resources to facilitate the newly redesigned website as well as new mobile applications. The Town continues to recognize the citi zens' interest i n AA connecting" with its government through innovative mobile applications and related services. 7 Town of Marana Annual Budget & Financial Plan FY2014 -2015 9@1 HERITAGE To maintain a sense of community character by linking the past, present and future. Incorporate and showcase Mara na Heritage at signature events, living culture, parks and heritage design standards. A key component of this area is the continued development of the Marana Heritage River Park. This financial plan includes significant resources to complete certain park elements including the new splash pad and parking lot improvements. Additionally, resources are allocated for two new employee positions and related equipment whi ch will be dedicated to the park. The Town is very excited to be bringing these park elements forward in the new year. In fact, the Town will be showcasing the Marana Heritage River Park in a festival this fall. Showcase the unique Sonoran Desert environment by providing diverse recreational opportunities that create economic benefits and accommodate a healthy lifestyle. The Town is committed to making Marana the " "go -to" destination in Arizona. The Town continues to recognize that provi ding recreation services for all ci tizens and encouraging participation in community -wide events is a key element of that commitment. This financial plan incorporates funding for to rehabilitate older portions of the Tortolita Mountain trail system near the Ritz Carlton resort which serves as a world -wide destination for outdoor recreation. In Summary The Town is truly at the cusp of a number of very exciting projects in the new year, including the new outlet mall in Marana. This financial plan continues to build upon earlie r efforts to maintain a balanced budget which allows the Town to continue providing a high level of service to its citizens and works to ensure Marana's future as the community in which to live and work. I would like to thank the Council for their leadership and direction, Town Manager's staff, department directors a nd their team member s for th eir hard work in preparing this year's budget document. The collective talents, dedication and commitment to excellence of these individuals allow the Town to continue providing exceptional service to the residents of Marana. Respectfully, Gilbert Davidson, Town Manager n Town of Marana Annual Budget & Financial Plan MAYOR &TOWN COUNCIL The Marana Town Council is a seven - member governing body that makes policy for the Town and directs the allocation of resources through the fiscal budget. They are a non - partisan body elected by Town of Marana residents, including a direct election for the position of Mayor. Council members serve four -year staggered terms. Elections for the positions are held in March and May of every odd numbered year with three open seats on the ballot during one election cycle and four seats open during the next cy cle. Counc it seats are paid, part -time positions, but m any Council members hold other jobs or are retired. Ed Honea, Mayor Term: May 2011 -2015 Mayor Honea is the third generation of a five - generation Marana family and has served on the council on three different occasions, totaling more than 25 years. He worked for the U.S. Postal Service y x in Marana as a contrac for for 29 years b efore retiring in 20 07. �i Mayor Honea is a mem ber and past chair (2008) of the Pima • Association of Governments and a member and past chair (2009) of 1, the Regional Transportation Authority. He serves on the execu tive a board of the Arizona League of Cities and Towns and is a member of Arizona Town Hall, Central Arizona Association of Governments, the Marana Optimist Club and Mar ana Chamber of Commerce. He formerly served on the Marana Health Center and Marana Food Bank boards. Mayor Honea is a graduate of Marana High School and Pima Community College. He served in the U.S. Navy Seabees during the Vietnam War. The mayor is an outdoor enthusiast and avid hiker and can be f ound most days on one of the many trails that run thr oughout the Marana Community. He has two c hildren and two grandchildren and is a member of Sanctuary Methodist Church. John Post, Vice Mayor Term: May 2013 - 2017 A Marana native, Post is owner of Po st Farms, a company that employs 20, farms 4,000 acres and operates two retail outlets.` r He has served on the board of directors for Trico Electric Co -Op, the Cortaro Water Users Association and Cortaro Marana Irrigation District. He also served as chairman of the Town's Planning and _ Zoning Commission and was president of the Marana Junior Rodeo Association. '•` FY2014 -2015 0 Town of Marana Annual Budget & Financial Plan Herb Kai, Council Member Term: May 2013 -2017 I- ' - Born and raised in Marana, Kai is a self - employed pecan rancher and cotton farmer. He i s married to Diana Kai and has a son and daughter. Kai has served on the bo ards of th e Cortaro Marana Irrigation District, the Southern Arizona Water Users Association and the Arizona Department of Water Resources. r Carol McGorray, Council Member Term: May 2013 -2017 McGorray was elected to her first term in March 2001. She serves on the Marana Health Center board and is ac tive in the Dov e Mountain Civic Group and Dove Mou ntain Rotary Club. She i s retired from the Marana Unified School District. In her free time, she enjoys golf, art and family activities. r Roxanne Ziegler, Council Member Term: May 2011 -2015 Ziegler was elected to her third Council term in May 2011. She was a Council member from 1997 -2001 an d is a former member of the Town's Planning and Zoning Commission. Ziegler also serves on the Continental R anch HOA Board of Directors. She has a bachelor's degree in government relations and politics from National University. Ziegler has lived in Mar ana since 1989. Her son, daughter -in -law and grandson also live in Mar ana. Ziegler is employed by IBM as a senior contracts and negotiation manager. In her spare time, Ziegler enjoys reading and playing golf. FY2014 -2015 IN Town of Marana Annual Budget & Financial Plan Patti Comerford, Council Member Term: May 2013 -2017 V Comerford has been elected to four terms on the Town Council, beginning in 2001. She was named Vice Mayor in 2011. She served seven years on the Mar ana Planning and Zoning Commission, including time as the chair. - F Since 1994, she and her family have lived in Continental Ranch, where she served on the HOA's Activities and Finance committees. She also has b een a mem ber of the Marana Optimist Club and President of the Marana High School Band Boosters. She was founder of the Continental Ranch Little League and served on the Little League District Bo ard.. Comerford has a bachelor's degree in recreation administration from San Diego State. Dave Bowen, Council Member Term: May 2011 -2015 Council member Bowen was raised in the agricul tural Midwest and graduated college in 1980 with a degree in education. Prior to coming to Marana in 1996, he lived in Ivory Coast, West Africa, for eight years, working as a government liaison and language teacher for a for eign missionary organization. Upon arriving in Marana, he made a career change and opened his own brokerage business. He earned the prestigious Certified Financial Planner designation in 2003. Cou ncil member Bowen is married to Sherel and they have four grown children and two grandchildren. He is a member of the Ma rana Chamber of Commerce and a past president of the Marana Rotary Club. FY2014 -2015 Town of Marana Citizens Appointed Boards & Commissions Deputy Town Manager Mayor & Town Council Town Manager Town Magistrate & Courts Police Town Clerk r Community Parks Development & Recreatio Neighborhood Communications & Marketing Office of Economic Development & Tourism Town of Marana Annual Budget & Financial Plan COMMUNITY PROFILE WHERE IS MARANA? i UTAH co NEVADA ARIZONA • GRAND CANYON U X Lu KI A FL,TA F F 3; UJ CY LADE HA 'ASU _) I FY N PHOENIX AA GRANDE YUMA TOMBSTONE-* FY2014 -2015 The Town of Marana is located in the northwestern part of the Tucson metropolitan area, along Interstate 10, between Phoenix and Tucson. It is located 88 miles south east of Phoenix, its nearest major city, and one mile outside of Tucson. This area is known as the Sun Corri dor Megapolitan Region; one of 10 identified megapolitan regions in the U. S. where demographers estimate that the majority of future growth will occur. While retaining its rural appeal and agricultural economic base in the northern parts of the Town, Marana is home to several housing, commercial and industrial developments. HISTORY OF MARANA The Town of Marana combines a pleasant rural community with a bustling commercial expanse. It is the main trade center and community focus for a vast rural area covering approximately 500 square miles. Prime farmland for centuri es, Marana has also been a transportation center for farming and ranching. Located where Brawley Wash joins the Santa Cruz River, Indians used the dependable water supply to grow a w ide variety of crops. The Spanish came about 1700 and started the fir st cattle ranches. " "Modern" Mar ana began in 1881 with the railroad . The area was overgrown with dense mesquite thickets and Marana's name derives from the Spanish word marana, meaning " "impassable tangle." The Town was incorporated in March of 1977. The im petus for incorporation was citizen concerns for control of water and its impact on their (citizens) well -being and destiny. The original incorporation covered approximately ten square miles. Today, the Town's boundaries encompass 121 square miles with 17 -miles of In terstate highway and rail frontage providing tremendous opportunities for attracting quality jobs so people can work closer to home. 13 Town of Marana Annual Budget & Financial Plan GOVERNMENT & ORGANIZATION Legislative authority for the Town of Marana is vested in a seven - member Mayor and Council. The Vice Mayor is selected by th e Council from among its members . Council members serve four year staggered terms. The Council fixes the d uties and compensation of Town officials and employees, and enacts ordinances and resolutions relating to Town services, taxes, appropriating and borrowing moneys, licensing and regulating businesses and trades and other municipal purposes. The Town Council appoi nts the Town Manager who has full responsibility for executing Council policies and administering Town operations. Town employees are hired under personnel rules approved by the Council. Functions and operations of Town government are provided by a staff of approximately 328 (full -time equival ent) employees. An organizational chart is included on Page 12 of this book that depicts the current organizational structure of the Town. QUALITY OF LIFE Marana is a community " "Inspired by its past, committed to the future." Citizens and businesses have chosen Marana because of its quality of life, rich heritage, visionary leadership, small -town character and abundant opportunities. The attributes that make the community a great place to raise a family are the same assets that make Marana a quality business investment. People Marana is a community of strong, diverse neighborhoods where residents are welcoming and friendly. People choose Marana because of its quality of life. The State of Arizona has been one of the fastest growing states in the country and this growth is projected to continue. Arizona's growth brings people and investment that will find quality places to live and raise a family in Marana. The population today is approximately 35,000 and is expected to grow to over 45,000 during the five -year strategic planning horizon. Environment /Cultural Resources Land is one of the community's most precious resources. Marana lies within the beautiful Sonoran Desert with wide open spaces and abundant wildlife. The Santa Cruz River and Tortolita Fan provide a unique setti ng and as a result of th e confluence of waterways, the area has been attractive for settlement for more than 4,000 years. The people who settled left behind a rich legacy of cultural resources. Conservation and preservation of these assets are balanced with economic development and community sustainability. Principal Economic Activities Although agriculture remains a major force in Marana's economy, a recent influx of residential and commercial development ha s occurred due to its loca tion between Phoenix and Tucson along I -10 and Union Pacific Railroad, a business - friendly government and no Marana property taxes. To the south, adjacent to Tucson, is a new commercial business district. Continental Ranch Industrial Park has several new tenants and new industrial properties are available at Marana Regional Airport. FY2014 -2015 14 Town of Marana Annual Budget & Financial Plan FY2014 -2015 DEMOGRAPHICS OF THE TOWN OF MARANA Date of Incorporation Form of Government 2010 population* Median Home Value Median Household Income FY2013 -2014 Budget Number of Employees Area in Square Miles Miles of Streets White 24,050 68.800 March 20, 1977 50,000 Basketball Courts Population Council /Manager 1 Park Acreage Growth Parks 8 34,961 157.90 34,961 24 Senior Center 1 $242,100 25,000 Soccer Fields 9 $70,705 6 13,556 45 $82,882,224 Department 14 Trico Electric Cooperative 319.33 0 16 The Home Depot 121 Census Census 18 300 2000 2010 Lasertel 20 Source: US Census Bureau, 2007 -2011 American Community Survey Black Two Hispanic 806 Indian Other 703 7,730 2.30% 282 Asian 76 2.00% 1,280 Islander 22.10% 0.80% 0.20% 3.70% 1,280 7no7- Source: US Census Bureau, 2010 Census QUALITY OF LIFE Baseball /Softball Fields 15 Basketball Courts 4 Community Swimming Pools 1 Park Acreage 139 Parks 8 Playgrounds 15 Ramadas 24 Senior Center 1 Skate Parks 1 Soccer Fields 9 Tennis Courts 6 Trails in Miles 45 Source: Town of Marana Parks & Recreation Department Elementary Schools Middle Schools Secondary Schools High Schools Alternative Schools A A A A A A A A A A A A A A AAA A A A A A 1 Marana Unifed School District 2 Wal -Mart 3 The Ritz Carlton, Dove Mountain 4 Marana Health Center 5 Town of Marana 6 Sargent Aerospace & Defense 7 FLSmidth Krebs 8 Marana Aerospace Solutions, Inc. 9 Fry's Food and Drug 10 Northwest Fire District 11 Hunter Construction 12 Coca -Cola Enterprises 13 Comcast 14 Trico Electric Cooperative 15 Costco 16 The Home Depot 17 Lowe's 18 KO L D -TV 13 19 Lasertel 20 Target Source: Marana Chamber of Commerce, Arizona Star "Star 200" and Marana.com W Town of Marana Annual Budget & Financial Plan DEMOGRAPHICS continued... Total housing units FY2014 -2015 34,961 31,815 91.00% 31,500 90.10% 10,908 31.20% 20,592 58.90% 315 0.90% 3,146 9.00% - 1•r7y.l -J, ■131 PLACE OF BIRTH 13,800 Total Population 34,961 Native Total households Born in US Vacant State of residence 1,721 Different State 12.50% Born in Puerto Rico, U.S. Island areas, 75.60% or abroad to American parent(s) 34.961 Foreign born "Or�ft 3,964 FY2014 -2015 34,961 31,815 91.00% 31,500 90.10% 10,908 31.20% 20,592 58.90% 315 0.90% 3,146 9.00% - 1•r7y.l -J, ■131 Total population 34,961 Total households 12,079 American 1817.972 5.20% Family households (families) 9,131 75.60% Arab 34.961 0.10% With own children under 18 years 3,964 32.80% Czech 244.727 0.70% Married - couple family 7,523 62.30% Danish 314.649 0.90% With own children under 18 years 3,115 25.80% Dutch 908.986 2.60% Male householder, no wife present, 539 4.50% English 4370.125 12.50% family French (except Basque) 839.064 2.40% With own children under 18 years 314 2.60% French Canadian 314.649 0.90% Female householder, no husband 1,069 8.90% German 6677.551 19.10% present, family Greek 104.883 0.30% With own children under 18 years 535 4.40% Hungarian 314.649 0.90% Nonfamily households 2,948 24.40% Irish 4544.93 13.00% Householder living alone 2,261 18.70% Italian 2027.738 5.80% 65 years and over 650 5.40% Lithuanian 104.883 0.30% Households with one or more 4,480 37.10% Norwegian 804.103 2.30% people under 18 years Polish 1363.479 3.90% Households with one or more 3,097 25.60% Portuguese 349.61 1.00% people 65 years and over Russian 489.454 1.40% Source: US Census Bureau, 2007 -2011 American Community Survey Scotch 664.259 1.90% Scottish 908.986 2.60% Slovak 34.961 0.10% Population 3 years and over enrolled 8,615 Subsaharan African 104.883 0.30% in school Swedish 699.22 2.00% Nursery school, preschool 730 8.50% Swiss 209.766 0.60% Kindergarten 523 6.10% Ukrainian 69.922 0.20% Elementary school (grades 1 -8) 3,840 44.60% Welsh 265.688 0.80% High school (grades 9 -12) 1,237 14.40% West Indian 14 0.00% College or graduate school 2,285 26.50% Source: US Census Bureau, 2010 Census Source: US Census Bureau, 2007 -2011 American Community Survey IV =HUGHES ti ti W U SAGEBRUSH RD San Lucas Q MARANA RD 1 GRIER RD O C Q Q � � BARNETT RD I L4 Q Rancho Maran_ a a MOOR HoneaHeights oQ �N FARMS DR ❑ ❑ ��� Gladden z Gladden s,< co 3 Farms Q a Farms II TANGERINE FARMS RD Marana Regional Airport TWIN PEAKS ❑ ❑ z 2 W o ¢ z ° ¢ z bl y EMIGH RD GARCIA RANCH RD ORANGE GROVE RD O r MASSINGALE RD (X 0 z 0 �S w INA RD ❑ 2 Y C P /CLu ROCKS CK RD Z J Q J RUDASILL RD ■m Cascada Saguaro 6� tn o 0 Bloom m r m z m O 0 ,Spectrum Continental \ Ranch )8� Continental 0 Reserve - V PimaFarms 9�' Continental W Ranch( co X C OVERTON RD a J eQOR TARO J 2 FARMS RD � I MAGEE RD BELMONTRD \ 0 Q O A131 o, SUNSET RD w C co W 2 ¢ o o = C�v W z 0 U EL CAMINO DEL CERRO ❑ 2 Z O Z Z 2 y GROVE RD y Q O Marana Parks and �■LJ Dove Mountain & Heritage Highlands O 2 O 2 00 ❑ F le , k- MOORE RD P� MOORE RD co C y 5a W PNORTE NARANJA O z 0 TANGERINE RD Ll Sky o° Ranch CAMINO D DR PARK NUMBER PARK NAME ADDRESS 1 SAN LUCAS COMMUNITY PARK 14040 N ADONIS RD 2 ORA MAE HARN DISTRICT PARK 13250 N LON ADAMS RD 3 MARANA HERITAGE RIVER PARK 12375 N HERITAGE PARK DR 4 GLADDEN FARMS NEIGHBORHOOD PARK 12205 N TANGERINE FARMS RD 5 DOVE MOUNTAIN NEIGHBORHOOD PARK 12405 N DOVE MOUNTAIN BL 6 EL RIO NEIGHBORHOOD PARK 10160 N BLUE CROSSING WY 7 WINDMILL PARK 9150 N COACHLINE BL 8 CONTINENTAL RANCH COMMUNITY PARK 8900 N COACHLINE BL 9 CONTINENTAL RESERVE NEIGHBORHOOD PARK 8568 N CONTINENTAL RESERVE LP 10 WADE MCLEAN PARK 8000 N SILVERBELL RD 11 CROSSROADS AT SILVERBELL DISTRICT PARK 7548 N SILVERBELL RD ■ ff M ajor ei or o o s Marana Town Limits N W E S , 1 0.5 0 1 2 Miles 17 Printed by: bcanale Path: U:\ Municipal_ Facilities \Marana_Neighborhoods_Parks.mxd ©Town of Marana 6/26/2014 Town of Marana Annual Budget & Financial Plan OWN OF %AARANA STRATEGIC PLAN II Action Agenda for the Future V ision Marana is the centerpiece of the Sonoran Desert experience, where fun and progress meet. Overriding Principles Financial Sustainability Quality Public Service Strategic Partnerships Local Resource Investment Five Focus Areas � Provide diverse recreational opportunities that create economic RECREATION benefits and a healthy lifestyle www.marana.com /strategicplan 18 FY2014 -2015 Foster an open atmosphere that EM Attract and maintain career - oriented commerce COMMERCE • • Create a safe community where all people are motivated to be involved COMMUNITY and feel connected and valued � Provide diverse recreational opportunities that create economic RECREATION benefits and a healthy lifestyle www.marana.com /strategicplan 18 FY2014 -2015 Foster an open atmosphere that embraces change, creativity, PROGRESS & innovation, and calculated risk INNOVATION Strengthen community character by linking the past, present and future HERITAGE � Provide diverse recreational opportunities that create economic RECREATION benefits and a healthy lifestyle www.marana.com /strategicplan 18 FY2014 -2015 Town of Marana Annual Budget & Financial Plan FY2014 -2015 �pW N OF 9 MARA A 7 Budget gRIZON�' The Budget Summary is an executive summary of the significant decisions included in this year's budget process. It recaps and graphically represents comparative data for revenues and expenditures of the Town. 19 Town of Marana Annual Budget & Financial Plan OW N �F '�RI ONE This page intentionally left blank FY2014 -2015 20 Town of Marana Annual Budget & Financial Plan FY2014 -2015 THE BUDGET POLICIES &PROCESS Each year, the Town Manager, the Finance Department and staff prepare an Annual Budget based on the priorities set by Town Council. The An nual Budget serves as the funding plan for policies, goals, and service - levels provided to the citizens of Marana. It gives staff the authority to spend funds according to the policy goals set by the Town Council. The bu dget process allows Town staff the opportunity to review Council's goals and objectives in a formal setting, evaluate and determine what is required to meet those objectives, develop an implementation strategy, and share that information with the Town's citizens and elected officials. This document is the comprehensive decision making tool resulting from the annual budget process and provides detail for the fi scal year 2014 -2015 budget, beginning July 1, 2014 and ending June 30, 2015. This budget document is a reporting tool that tells the story of how the Town intends to use its financial resources and how it will ensure th at those funds are spent wi sely and efficiently. The An nual Budget document includes actual fiscal year 2012 and 2013 amounts, current year 2014 estimates, and the adopted 2015 budget. Budget Philosophy The budget is a long-range plan by wh ich financial policy is implemented and controlled. Arizona state law requires all cities and towns in Arizona to adopt a budget annually, providing the legal requirements, including expenditure limitations and time lines for the Town's budget process. Council goals, ordinances and resolutions provide policy direction that respond to the needs and desires of the community. Budget Development In essence, the budget pr ocess is an ongoing process throughout the year as new regulations, funding sources, new Town Council initiatives and policies and improved methods of delivering services to citizens are identified and brought forward to staff and Town Council. Beginning in August of eac h year, soon after the completion and adoption of the current fiscal year's budget, the Finance Department begins the review of the proposed capital improvement projects for the next fiscal year, the current rate and fee structures, the current cost of services provided to Town citizens, and the Town's financial and strategic plans. During this time, staff evaluates the following: • Projected revenues for all revenue sources, including state - shared revenues, • Identification of reserve levels, • Status of the local economic climate, especially development related activity, • Estimated wage changes for staff, if any, • Increases in Arizona State Retirement System contributions and /or health insurance rate changes, • Increases to postage rates, oil and gas, and other commodities, and • An estimate of the Governmental Price Index for additional inflationary factors. The formal budget process begins in January when the Finan ce Director, Town Manager and Staff present Town Council with a review of the current financial condition, projections for the coming fiscal year and a preliminary budget plan for Council's consideration and approval. This study session is a goal setting session that is conducted to address issues and to seek policy direction for the development of the budget. Council direction form s the baseli ne of decisi ons made in creating the manag er's recommended budget for the coming fiscal year. 21 Town of Marana Annual Budget & Financial Plan FY2014 -2015 Strategic Planning & Budgeting An addition to these item s, staff re- visits the initiati ves that are identified in the Strategic Plan, which serve as the comprehensive, guiding blueprint of the organization. In municipal government, one of the primary purposes of strategic planning is to set the stage fort he annual budget process, providing a roadmap for annual resource allocation decisions. • Measuring Performance •Evaluation & Modification Assess Strate Effectiveness • Vision Range Goals & tives Areas •Key Services • Manage Actin • Performance Linked to Av Budget et Integration irce - nent - �����ate Resources Council adopted the Strategic Plan in February 2009, updated it in December 2009 and then adopted the current Strategic Plan II in March 201 2. This document is utilized by the el ected leaders and staff to ensure that resources are continually directed by the Town's vital priorities. The Strategic Plan identified five strategic goals, listed below: E ■ . COMMERCE COMMUNITY PROGRESS & INNOVATION r HERITAGE RECREATION Commerce Attract and maintain career - oriented commerce. 22 Town of Marana Annual Budget & Financial Plan Community Create a safe community where all people are motivated to be involved and feel connected and valued. Progress & Innovation Foster an open atmosphere that embraces change, creativity, innovation and calculated risk. Heritage Maintain a sense of community character by linking the past, present and future. Recreation Provide diverse recreational opportunities that create economic benefits and a healthy lifestyle. FY2014 -2015 The Town Council plays a significant role in these decisions, and the continual alignment of the budget with the Strategic Plan . Staff continually re- visits these Strategic Plan initiatives in order to align them with the budget and the variety, type and level of services the Town seeks to provide. This includes the maintenance or abandonment of current programs as well as the initiation of any new services. Once the budget priorities are alig ned with the Strategic PI an, goals are set based on department needs to maintain current service levels and th a revenues n eeded to accomplish them. If ther e is sufficient revenue over expenses, the decision may be made to fund supplemental budget requests. During the annual budget process, each department sets goals that align directly with one of the areas of this strategic plan. They identify expected outcomes and performance indicators to reach their strategic goals and then report the results each year. Budget Kick -Off Budget " "Kick -Off" occurs at the end of January, and is an organization -wide meeting that provides th e opportunity to set the tone and ten or to the d epartments as directed by Council. It is used as an opportunity to communicate expectations, and reinforce the organization's commitment to the Town's strategic plan and Council' s vision for the coming y ear. During this meeting, the Finance Department distributes instructions and forms to the departments. Department Budget Development Each department within the Town develops their budget at the line -item level. During the development of their budget, they create a list of current year accomplishments, goals and objectives for the coming year, and p erformance measures gauging their annual success at alignin g their accomplishments, activities, and services with the Strategic Plan goals. These items are all included in the decision packet that is presented to the Executive Budget Team. Budget Office Departments submit thei r line item budgets and packets to the Budget Office within the Finance Department, where they are reviewed i n detail for accuracy, completeness, and reasonableness of all projections. This ensures that the budget contain s all of the required elements to continue delivering essential services as identified in the Strategic Plan priorities and in accordance with Council direction. The Finance Department compiles all of th a department budgets into one, comprehensive decision packet, which is presented to the Executive Budget Team. Executive Budget Team The Executive budget team consists of the Town Manager, the Deputy Town Manager, the Finance Director, and the Management & Budget Analyst. They meet to review and evaluate the comprehensive decision packet, and then meet individually with each department to discuss the budget requests for the coming fiscal year. Ultim ately, the team assists the Town Manager in assembling the recommended budget for Council consideration. 23 Town of Marana Annual Budget & Financial Plan FY2014 -2015 Budget Adoption The Town Manager's recommended, balanced budget is delivered to Council for review and consideration in April. Fin ance compiles and finalizes the prop osed tentative budget after making the recommended changes from Council. The proposed budget is presented to Council for tentative adoption in May. The adoption of the tentative budget sets the expenditure limitation for the fiscal year. During this time, the budget is available to the general public for feedback and i s presented in the local newspapers and the open to public comment via scheduled public hearings. The final budget is adopted by Council at the last Council meeting in June. Budget Basis The budget is adopted by department for the general fund and enterprise funds. It i s developed in accordance with GAAP using the modified accrual basis of accounting. The basis of accounting for budgeting is the same as the basis of accounting used in the Town's audited financial statements. Under the modified accrual basi s, revenues are recognized as soon as they are measurable and available. Revenues are considered available when they are collectable within the current period or soon enough thereafter, to pay liabilities of the current period. Expenditures are generally recorded when the liability is incurred except in some cases, such as compensated absences and claims, which are recorded when payment is due. Fund A fund is de fined as a fi scal and accounting entity with a self - balancing set of accounts, recording cash /financial resources, together with all related liabilities /residual equities or balances, and changes therein; which are segregated for the purpose of carrying on specific activities in accordance with special regulations, restrictions, or limitations. Governmental Funds Governmental funds (General Fund, S pecial Revenue Funds, Capital Projects Funds, and Debt Service Funds) use modified accrual, which is defined as measurable and available. Modified accrual differs from the accrual basis primarily in the timin g of when r evenue is recognized. Measurable is defined as a reasonable estimate" and available is defined as V% collectible within the current accounting period or soon enough thereafter to pay liabilities of the current period." Proprietary /Enterprise Funds Enterprise funds account for operations that are fin anted and operated in a manner similar to private business enterprises - wh ere the intent is that the costs of providing services to the gener al public be financed through user charges. The full accrual method of recording resources and liabilities as they are earned or incurred, respectively, is the standard for Proprietary/ Enterprise funds. Budget Amendment Process Budgets are, by definition , plans or guides and cannot predict all variables. They require modification when a community develops faster or in different ways than anticipated. When this occurs, the budget amendment process is utilized to provide a funding or spending plan for those needs. Once the need for an amendment is identified, the Finance Department and the department heads develop the funding plan based on the additional fund ing needs of the specific program or project. Any adjustment to the Adopted Budget requires some level of approval. Budget transfers between accounts within a department require department head, Town Manager, and Finance Director approvals. Budget amendments, or transfers between Town departments (as opposed to within a department) require Council approval. 24 Town of Marana Annual Budget & Financial Plan BUDGET CALENDAR 0 IP Budget Public Relations January — June 2014 Council Special Session - Adoption of Council Goals January 14, 2014 CIP Committee Recommendations January 29, 2014 Budget Kick- Off Organizational Meeting & Preliminary Outlook January 22 2014 ' Personnel Supplemental Requests February 28, 2014 Base Department Budgets Submitted to Finance February 28, 2014 Non - Personnel Supplemental Requests February 28, 2014 Department Revenue Estimates March 1, 2014 Preliminary Carryover Requests March 1, 2014 Budget Office Review & Compile Department Budgets and Compile Decision Package March 3 — March 11 2014 ' Final Revenue Estimates March 12, 2014 Executive Budget Team Meetings March 12, 2014 Department Presentations March 13 — March 18, 2014 Manager's Recommended Operating Budget April 15, 2014 Council Adoption of Tentative Budget May 20, 2014 Adopt Comprehensive Fee Schedule Update May 20, 2014 Council Adoption of Final Budget June 17, 2014 FY2014 -2015 25 Town of Marana Annual Budget & Financial Plan OW N �F '�RI ONE This page intentionally left blank FY2014 -2015 26 Town of Marana Annual Budget & Financial Plan FY2014 -2015 FINANCIAL POLICIES Sound financial, budgetary and economic principles are part of creating a solid financial plan. Marana's budget incorporates the following long -term and short -term financial policies and guideli nes. These financial policies establish the framework for over all fiscal plann ing and management. They set forth guidelines for both sh ort -term and long -range planning to assure the highest standards of fiscal management. Revenue Goals 1. New ongoing operating costs will be funded with permanent, ongoing revenue sources; one -time operating costs are tied to one -time revenue sources to ensure fund balance integrity. Revenues from growth or development should be allocated to one -time costs as much as possible. 2. Annual evaluation of rates, fees and charges for services will be established from recovery rates that are based on the purpose of the fee or charge. 3. Enterprise fund revenues in total will provide for each enterprise to be financially self- sustaining. 4. National and local economic indicators, such as population growth, personal income growth, inflation, business growth, and unemployment will be evaluated regularly. Reserve Policies 1. Fund balance reserves for the General Fund an d Enterprise Fun ds shall be maintained at a minimum of 25% of the estimated revenues for the budget year. 2. Fund balance reserves in excess of 25 %, if any, will be evaluated on an annual basis to provide a source of funding for major projects or acquisitions. 3. Appropriation of a minimu m contingency /reserve will be included in the budg et to provide for emergencies and potential economic downturns. Debt Management 1. Long term debt shall not be issued to finance operations. 2. Short term borrowing or lease purchase contacts should only be considered for financing major operating capital equipment when it is determined to be in the Town's best financial interest. Budget Control 1. The budget will be fundamentally b alanced and u tilize permanent, ongoing revenues to f and ongoing expenditures and one -time revenues will be allocated to one -time costs. 2. Fund balances should only be used for one -ti me expenditures, such as capital equipment and improvements or contingency expenditures. 3. Ongoing operating costs, i.e. day -to -day expenses and maintenance costs, will be financed with operating revenues, rather than with bonds (debt) or reserves. 27 Town of Marana Annual Budget & Financial Plan FY2014 -2015 4. Fluctuating federal grants should not be used to finance ongoing programs. 5. Estimated budgets for all departments, including contribution driven programs will be submitted by each department to ensure adequate appropriation each year. 6. Mid -year budget adjustm ents will be kept to a minimum to minimize the impact on fu ture budgets. 7. All departments are responsible for ensuring that expenditures do not exceed their approved budget. 8. Transfer of general fund contingency appropriation requires Town Council ap proval. All other transfers require Town Manager or designee approval in accordance with established policies. 9. If unexpected resources are secur ed after budget adoption, departments must check with Finance for direction prior to making any expenditure of the funds. Capital Planning 1. A Capital Improvement Plan (CIP) sh all be de veloped for afive -year period to all ow for appropriate planning. 2. Capital improvements included in the CIP are those projects that: a. Cost $100,000 or more, and b. Have a projected minimum useful life of five years. 3. The CIP shall be reviewed and updated annually. 4. Capital projects should: a. Support Town Council goals and objectives and be consistent with the Town of Marana's General Plan, b. Prevent the deterioration of the Town's existing infrastructure and protect its investments in parks, streets, buildings and utilities, c. Encourage and sustain economic development in Marana, d. Respond to and anticipate future growth in the Town, and e. Increase the efficiency and productivity of Town operations. 5. When possible, capital projects constructed in response to residential or commercial development should be financed through growth in the tax base or development fees. 6. Where appropriate, capital projects should take maximum advantage of improvements and /or funding provided by other units of government. 7. The impact of capital projects on the operating budget is always an important consideration when evaluating projects for inclusion in the CIP. 8. The Capital Improvement Plan must satisfactorily address all legal and financial limitations and maintain the Town's favorable investment ratings. 9. Major changes to the CIP should be evaluated through the CIP process and approved by the Town Council. 28 Town of Marana Annual Budget & Financial Plan FY2014 -2015 BUDGET SUMMARY The annual budget for fiscal year 2014 -2015 totals $117.0 million. The following c hart depicts appropriations by major fund type. The General Fund comprises 34% of the total budget and capital projects funds make up about 34 %. Enterprise funds, including the enterprise capital projects, accounts for about 18 %. Debt service funds and special revenue funds comprise only 7% and 7 %, respectively. Financial Plan by Fund Type $117.0 Million Debt Serv�� 7 % � Enterprise 18 %- General Fund 34% ;ial Capital J Projects 34% Revenue 7% Due primarily to the rapid growth in the Town of Marana in earlier years, the la rgest category is capital outlay at $54.7 million or 47% of the fiscal year 2014 -2015 financial plan. Capital outlay includes major transportation, park, water and airport capital improvement projects. The second largest category is the operating budget at $53.5 million or 4 6 %. When compared to the previous y ear budget, this financial plan increased by $34.1 million or 41 %. Most of that ch ange is attributable to increases in major capital projects. Where the Money Goes Operating $117.OMillion 46% Debt Service 7% Capital Outlay 47% 29 Town of Marana Annual Budget & Financial Plan FY2014 -2015 Revenues and other financing sources for fiscal year 2014 -2015 are $99.0 million. The plan is structurally balanced with ongoing revenues supporting ongoing program expenditures. The financial plan assumes that $18.0 million in fund balance /equity will be used to complete previously f unded projects and other one -time expenditures. As indicated by the ch art below, the largest revenue source is local intergovernmental revenues of $41.4 million or 42 %. These revenues include State shared revenues as well as intergovernmental funding for capital projects from the Federal, State, County and o ther governments. Local sales taxes comprise $27.3 million or 28% of budgeted revenues. The capital improvement plan currently includes the sale of bonds for various water /wastewater projects. Anticipated bond proceeds am ount to $7.5 million or 7% of total revenues. Licenses, permits and fees, whi ch comprise $7.8 million or 8% of revenues, are dependent on the residential and commercial development and are very cyclical in nature. Charg es for services comprise $9.1 million or 9% of th a budget and include all enterprise fund user fees. The remaining $5.9 million or 6% includes all other revenues such as interest earnings, donations, contributions, etc. Where the Money Comes From $99.0 Million Bonds /loan 7% _\ Other � 6% Charges fc Services 9% w Sales Tax 28% rermits & Fees 8% rgovern- mental 42% 30 Town of Marana Annual Budget & Financial Plan FY2014 -2015 EXPENDITURE SUMMARY The budgeted expenditur es include services and programs for the com munity such as gener al government, public safety, community and economic development, culture and recreation, highways and streets, airport and water services. While most operating costs are accounted for in the General Fund, some costs are funded by special revenue funds, such as the Hi ghway User Revenues Fund for streets maintenance. Enterprise Funds are used to account for water and airport services. Gen GOVE 3 Airport- 1 0 /0 i Wastewater Water 2% 7% lic Safety 24% Culture & Highways and Recreation Streets 7% 12% The major expenditures in the operating budget at 51% are personnel and benefits, which include all salaries and benefits for Town staff. Operating supplies and equipment and contractual services comprise 28% and 21 %, respectively. Operating Budget by Line Item $53.5 Million Personnel and benefits 51% Contracted Services ,21% Operating Supplies & Equipment 28% 31 Operating Budget by Function $53.5 Million Develop. & oral Plan. Svcs Town of Marana Annual Budget & Financial Plan STAFFING SUMMARY With personal services at 57% of the operating budget, employees play a significant part in providing services to our citizens. The following graph identifies percentage of staffing by function. Economic & Community Development 14°, Gener, Governrr 20% Wastewater J 1% iys and nets Water Airport Recreation 11% 7% <1% 11% FY2014 -2015 The town has increased its staffing level this fiscal year by 9.0 0 full -time equivalent (F TE) positions through the budgetary process. Including position adjustments and additions, staffing has increased from 319.33 positions to 328.33. 32 Staffing by Function 328.33 FTE Public Safety 36% 2010 -2011 2011 -2012 2012 -2013 2013 -2014 2014 -2015 Authorized Authorized Authorized Authorized Authorized Functional Department FTE FTE FTE FTE FTE General Government 56.38 61.48 62.48 62.48 65.48 Economic & Community Development 54.95 54.35 47.50 48.50 46.35 Public Safety 109.00 111.00 113.00 115.00 118.00 Highways and Streets 30.00 32.00 35.00 36.00 35.00 Culture & Recreation 33.50 32.25 33.25 33.25 36.50 Airport - - 1.00 1.00 1.00 Water 18.00 18.10 18.10 19.10 22.00 Wastewater - - 3.00 4.00 4.00 Total FTE 301.83 309.18 313.33 319.33 328.33 32 Staffing by Function 328.33 FTE Public Safety 36% Town of Marana Annual Budget & Financial Plan FY2014 -2015 The following table lists the position titles and FTE changes this fiscal year: Position HE Department Funding Source Assistant Town Manager 1.00 Town Manager General Fund Development Services General Development Services Manager (Vacant) (1.00) Administration General Fund Senior Accountant 1.00 Finance General Fund Office of Economic and Tourism Development Manager 1.00 Tourism Development Bed Tax Fund Development Coordinator (0.15) Planning General Fund Police Officer 2.00 Police General Fund Crime Scene Specialist 1.00 Police General Fund Recreation Assistant 0.25 Parks General Fund Assistant Public Works Director (Vacant) (1.00) Public Works General Fund Maintenance Worker 2.00 Parks General Fund Utilities Water Production Supervisor 1.00 Water Utility Enterprise Fund Utilities Construction Inspector 1.00 Water Utility Enterprise Fund Utility Billing Specialist (0.10) Water Utility Enterprise Fund Water Mechanic 1.00 Wastewater Utility Enterprise Fund Total HE Changes 9.00 33 Town of Marana Annual Budget & Financial Plan FY2014 -2015 CAPITAL IMPROVEMENT PLAN SUMMARY The CIP presented incorporates a diverse financing pl an. The plan not only utilizes development fees to ensure that new development is paying for cost associated with growth, but also includes funds from the General Fund that allow existing residents to contribute to the many projects that are planned. This is an important balance to maintain, when projects such as the Tangerine Road improvements from I -10 to La Canada are constructed which will benefit all reside nts of the community. As shown by the following chart, the largest CIP funding source comes from Intergovernmental Revenues. These revenues consist of Pima Association of Governments, Regional Transportation Authority, Pima County Bond Program, private contributions and federal and state grants. Bond proceeds are the second largest at 42% and are vital to the delivery of several major CIP projects. CIP Funding Sources $50.4 Million General Fund � Intergovern- < 1 % mental Other � 42% 28% P ■ Transpor- Bond Proceedsi Develop. Feesl tation Fund 15% 4 p 1% 34 Town of Marana Annual Budget & Financial Plan FY2014 -2015 REVENUE SUMMARY Multi -year revenue projections are the foundation of the budget process and are developed early to provide parameters within which base budgets and new requests are evaluated. The goal of this multi- year projection is to forecast, over a long period, sustainable revenues and the anticipated demands on them. Careful consideration must be taken when allocating resources to ensure that the right revenues support the right types of costs over the long term. This multi -year approach allows the Town to anticipate future demands on those resources and to begin early planning on strategies to deal with projected shortages. Th e Town mai ntains a structurally balanced budget by ensuring that ongoing revenue sources support ongoing operating expenditures and th at one -time revenue sources support temporary programs and services. The assumptions used in developing the current year's revenue projections include: • Stabilization and modest improvement of key, ongoing revenues like certain sales tax revenues in fiscal year 2014 -2015, • Inflation rate holding at 1.8 %, 2% population growth and 600 new homes, and • 50% of contracting sal es tax revenue, build ing permits and related fees deemed one -time revenue sources. The General Fund is the I argest source of operating revenue. The estimated revenue for the General Fund is $3 5.4 million. Pri mary revenues for the General Fund consists of local sales tax (transaction privilege tax) collections, development related revenues (permits and fees) and state shared revenues. Collectively, these revenues comprise over 95 percent of the General Fund's operating revenues. These revenues are extremely sensitive to fluctuations in the regional and national economies, as demonstrated by their significant declin a in fiscal year 2007 -20 08 through the middle of fiscal year 2009 -2010. However, these revenues have been modestly impr oving from the second h alf fiscal year 2009 -2010 forward. The revenue forecast for this fiscal year anticipates continued growth in the current year of 8% and modest increases in future fiscal years. General Fund Revenue by Type $35.4 Million Sales Tax 59% Other 2% ChargE Services 1% tergovern- mental 25% The following charts show the total General Fund revenues by category for the last three years, and the current budgeted revenues. 35 . -_. - -. • - -/ - - -- forfeitures & Permits 2% 11% Town of Marana Annual Budget &Financial Plan FY2014 -2015 Transaction Privilege (Sales) Tax Description The Town imposes a tax on certain business activities within Town limits. A use tax is also in effect for goods brought into and used in the Town of Marana. Food for home consumption is not taxed. However, prepared foods at restaurants or take out are taxed. Permitted Use Town sales tax can be used to pay any expe nditure /expense legally chargeable to the General Fund. The Town allocates 75% of it s construction sales tax for major capital improvement projects. Rate Structure The tax rates on the business activities range from 2% (ret ail) to 6% (transient lodging). Assumptions Sales taxes are the Town's largest revenue source and represent 64% of General Fund revenues. Additionally, contracting sales tax (one -time revenue) represents approximately 12% of total sales taxes and, as such, 75% of these revenues fund one- time projects. The State and local econ omies have stabilized and have modestly improved over the past four fiscal years. The fiscal year 2013 -2014 revenue estimate is 6% more than what was collected in 2012 -2013. The increase is I argely due to a increases of $1.1 million or 20% in contracting taxes collected. The amount budgeted for the current year 2014 -2015 does an ticipate a continued increase of 4% over what was estimated to be collected a year earlier. This is consistent with continued growth in sales tax base while maintaining conservative revenue projections. Fiscal year $ Revenue $ Change Change 2010 -2011 22,947,818 1,285,741 6% 2011 -2012 24,538,961 1,591,143 6% 2012 -2013 24,768,104 229,143 1% 2013 -2014 Estimated 26,225,880 1,457,776 6% 2014 -2015 Projected 27,327,708 1,101,828 4% $28.0 $27.0 $26.0 $25.0 $24.0 $23.0 $22.0 I 2011 -12 2012 -13 2013 -14 2014 -15 Estimated Projected 36 2010 -11 Town of Marana Annual Budget & Financial Plan FY2014 -2015 Licenses, Fees and Permits Description Revenues from licenses, f ees and permits include residential and commercial building permits, excavation and g rading permits, utility permits, plan review fees, franchise fees, business license fees and other miscellaneous permits. Permitted Use May be utilized for any municipal public purpose. There are no restrictions as to usage for this revenue. Rate Structure The rates vary based on t he product or service provided. The current fee str ucture was adopted per Marana Ordinance No. 2014.16 and is available on the Town website. Assumptions These fees are highly dependent on the residential and commercial development. The largest portions of these revenues are directly related to the number of single family residence (SFR) building permits issued. The current revenue projections for fiscal year 2014 -2015 are based on the issuance of 600 SFR building permits, which is a decrease of 92 over the 692 SF R permits issued during fiscal year 2013 -2014. Issued SFR permits have stabilized to approximately 50 per month or 600 per fiscal year. We anticipate this level to continue for the next few fiscal years. Fiscal year $ Revenue $ Change 1 7o Change 2010 -2011 2,502,494 352,134 14% 2011 -2012 2,658,989 156,495 6% 2012 -2013 4,323,155 1,664,166 38% 2013 -2014 Estimated 3,746,686 (576,469) -15% 2014 -2015 Projected 3,732,453 (14,233) 0% $5.0 0 — $4.0 ._ $3.0 $2.0 - - $1.0 - - $- 2010 -11 2011 -12 2012 -13 2013 -14 2014 -15 Estimated Projected 37 Town of Marana Annual Budget & Financial Plan FY2014 -2015 State Shared Income Tax Description Cities and towns in Arizona are precluded from imposing an income tax by Arizona state law. I n 1972 the voter s of A rizona approved the Urban Revenue Sharing program which requires the State to share 15% of inc ome tax revenue with incorporated cities and towns. These revenues are also known as Urban Revenue Sharing. Permitted Use May be utilized for any municipal public purpose. There are no restrictions as to usage for this revenue. Rate Structure The State distributes to cities and town s 15% of income to xes two fiscal years following the fiscal year in which the state collects the income taxes. Each city and town share is allocated in proportion to its population compared to the total population of the state. Assumptions This revenue source is based on ec onomic conditions during the year for which the income was taxed and is subject to fluctuations in employment, corporate profits, tax credits and exemptions. This revenue source is also subject to changes made by the State legislature. The increase of 8% budgeted for fisc al year 2014 -2015 which reflects an improving local, regional and State economy. Fiscal year $ Revenue $ Change 1 7o Change 2010 -2011 2 (849,260) -33% 2011 -2012 2 349,516 12% 2012 -2013 3 620,457 17% 2013 -2014 Estimated 3 325,656 8% 2014 -2015 Projected 4 335,150 8% $5.0 0 ._ — $4.0 ._ $3.0 $2.0 - $1.0 $- 2010 -11 2011 -12 2012 -13 2013 -14 2014 -15 Estimated Projected 38 Town of Marana Annual Budget & Financial Plan FY2014 -2015 State Shared Sales Tax Description Arizona also has a revenue sharing program for state sales tax. Like the loc al sales tax, the State imposes a tax on the sale of goods and then establishes base of which 25% is shared with all incorporated cities and towns. Permitted Use There are no restrictions on use. The funds may be used for any expense legally chargeable to the General Fund. Rate Structure The town receives its share of the state sales tax based on population estimates from the most recent U.S. Census or Census Survey. Assumptions This revenue is highly dependent on the economy . Consumer confidence, unemployment, interest rates and the general state of the economy are all variables affecting this revenue stream. Based on figures provided by the Arizo na Department of Revenue, a 4% increase for 2014 -2015 over the fiscal year 2013 -2 014 estimated collections is budgeted. Actual collections for 2013 -2014 are estimated to be 6 % higher than the previous year and are due to t he continued improvement in the Stat e economy. This revenu a is also subject to changes made by the State legislature. Fiscal year $ Revenue $ Change 7o Change 2010 -2011 2 137,858 7% 2011 -2012 2 632 23% 2012 -2013 2 129,759 5% 2013 -2014 Estimated 3 181 6% 2014 -2015 Projected 3 115,917 4% U) $4.0 0 X $3.0 $2.0 $1.0 2010 -11 2011 -12 2012 -13 2013 -14 2014 -15 Estimated Projected 39 Town of Marana Annual Budget & Financial Plan FY2014 -2015 Vehicle License (Auto Lieu) Tax Description This tax imposed by the Arizona Constitution as an " "in -lieu" tax for all ad valorem property taxes on motor vehicles. The Arizona Constitution requires that vehicle license tax (VLT) revenues be distributed to the state, counties and cities. Permitted Use Vehicle license tax revenues received by the Town can be used to pay any expense legally chargeable to the General Fund. Rate Structure The vehicle tax is based on each $100 of a vehicle's value. The valuation base for the first year is 60% of the manufacturer's base retail price and the depreciation rate for each succeeding year is 16.25 %. Th e statute sets specific rates for each vehicle license to be charged f or each distribution recipient. The rate for incorporated cities and towns is calculated at $2.80 for a new vehicle and $2.89 for used vehicles older than one year. Assumptions W $1.5 0 X $1.3 $1.0 $0.5 An increase of 4% is estimated for fiscal year 2013 -2014 from the previous year which is primarily attributable to a modestly improving economy. The budget projection for fiscal year 2014 -2015 anticipates a 4% continued improvement in revenues. Fiscal year $ Revenue $ Change 7 Change 2010 -2011 1,018,783 (32,118) -3% 2011 -2012 1,260,882 242,099 19% 2012 -2013 1,280,711 19,829 2% 2013 -2014 Estimated 1,332,591 51,880 4% 2014 -2015 Projected 1,392,720 60,129 4% 2010 -11 2011 -12 2012 -13 2013 -14 Estimated 2014 -15 Projected 40 Town of Marana Annual Budget & Financial Plan FY2014 -2015 Highway User Revenue Description The State of Arizona collects various fees and taxes from users of the State's roads and highways. An excise tax is charged on fuel purchases on a per gallon basis. There are also a number of additional transportation related fees /taxes which are distributed through the highway user revenue fund (HURF). Permitted Use There is a state constitutional restriction on the use of the highway user revenues, which requires that these funds be used solely for street and highway purposes. Up to one -half of the prior year's distribution may also be used for the retirement of debt issued for street and roadway improvements. Law prohibits use of this funding for traffic law enforcement or administration of traffic safety programs. Rate Structure Cities and t owns receive 27.5% of hi ghway user revenues based on tw o factors: population estimates acquired through the most recent census survey; and gasoline sales within each county. Assumptions This revenue source is su bject to fluctuations in fuel prices and consumer b ehavior. The 1% estimated increase for fiscal year 2013 -2014 reflects a relatively flat fuel consumption. The budg eted increase of 7% for fiscal year 2014 -2015 is largely attributable to the partial return of HURF revenues which were previously diverted from cities and towns in earlier years as part of the State's budget balancing measures. Fiscal year $ Revenue $ Change 7 Change 2010 -2011 1 60,520 3% 2011 -2012 2 191,658 9% 2012 -2013 2 195,779 9% 2013 -2014 Estimated 2 29,568 1% 2014 -2015 Projected 2 170,735 7% (A $3.0 ,o $2.5 X $2.0 $1.5 $1.0 $0.5 $- 2010 -11 2011 -12 2012 -13 2013 -14 2014 -15 Estimated Projected 41 Town of Marana Annual Budget & Financial Plan FY2014 -2015 Development Fees Description As allowed under A.R.S. §9- 463.05, the Town assesses development fees for new construction to offset the cost to the municipality associated with providing necessary public services to a development, including the costs of infrastructure, improvements, real property, engineering and architectural services, financing, other capital costs and associated appurtenances, and related equipment. The intent is to ensure that growth " "pays for itself," and current residents are not burdened with additional taxes and fees to defray the capital costs of new development. Development fees are collected with each new building permit. Permitted Use This revenue is utilized to fund the Town's capital improvement related to growth such as constructing new roads, building new parks and expanding water systems. Rate Structure The Town charges development fees for transportation, parks, and water system and water renewable resources projects. Fees are assessed on each residential dwelling within the defined benefit area. Water system and water resource fees are charged to residential dwellings and commercial development based on the meter service size and number of connections. Assumptions IA $6.0 r- 0 _ $5.0 $4.0 $3.0 Projections are based on an additional 550 homes being permitted in fiscal year 2014- 2015. Du e to the cyclical nature of construction, the Town uses a con servative approach to development fee revenues. Fiscal year $ Revenue $ Change 7 Change 2010 -2011 2 370,914 15% 2011 -2012 2,806,920 353,401 13% 2012 -2013 5,493,343 2,686,423 49% 2013 -2014 Estimated 4,000,829 (1,492,514) -37% 2014 -2015 Projected 3,799,775 (201,054) -5% $2.0 $1.0 2010 -11 2011 -12 2012 -13 2013 -14 2014 -15 Estimated Projected 42 Town of Marana Annual Budget & Financial Plan Water Sales FY2014 -2015 Description The Town provides a potable water system service to residences and businesses within the service area. Permitted Use The revenue generated i s used t o cover the co sts of admini stration, operations, maintenance and replacement of the water collection, treatment and delivery system. Rate Structure Monthl Service Fee Meter Size 5/8" 40M $ 16.18 1 39.29 1.5" 42.75 2 49.69 4 'M consumption Sin Famil 117.87 Rate Gal 1-10,000 4M $ 2.63 10,001 - 20,000 3.67 20,001 - 30,000 4.77 30,001 - 40,000 5.89 > 40,000 8.45 Assumptions The revenues projected are based on an anticipated increase of 250 customers. Fiscal year $ Revenue $ Change Multi Family $ 3.24 3 192,877 Commercial $ 3.24 3,281,913 (32,990) Industrial $ 3.24 3,455,329 173,416 Government $ 3.24 3,765,960 310,631 Stand i e/h drant $ 3.24 3 Assumptions The revenues projected are based on an anticipated increase of 250 customers. 43 Fiscal year $ Revenue $ Change 1 7o Change 2010 -2011 3 192,877 6% 2011 -2012 3,281,913 (32,990) -1% 2012 -2013 3,455,329 173,416 5% 2013 -2014 Estimated 3,765,960 310,631 8% 2014 -2015 Projected 3 218,934 5% $5.0 0 $4.0 $3.0 $2.0 - - $1.0 - 2010 -11 2011 -12 2012 -13 2013 -14 2014 -15 Estimated Projected 43 Town of Marana Annual Budget & Financial Plan FY2014 -2015 Wastewater Fees Description The Town charges a fee to each sewage system user having a sewer connection or otherwise discharging sewage, industrial waste or other liquids into the Town's sewage system. Permitted Use The revenue generated i s used t o cover the co sts of admini stration, operations, maintenance and replacement of the sewage collection and treatment system. - - Volume Monthly Service Fee Rate 6wMeter Size AL 4M Assumptions The Town took operational control over the Marana Water Reclam ation Facility (MWRF) in January 2012. The MWRF was u nder the operational control of Pima County prior to that date and all revenues, rights and responsibilities were with Pima County. Therefore, fiscal year 2011 -2012 represents the first year of operation of the MWRF for town and reflects on e half year of revenue for that year. The revenues projected for fiscal year 2014 -2015 are based on an anticipated increase of 250 customers. Fiscal year $ Revenue $ Change 1 7o Change 2010 -2011 - - - 2011 -2012 240,590 240,590 100% 2012 -2013 730,192 489,602 67% 2013 -2014 Estimated 817,082 86,890 11% 2014 -2015 Projected 832,696 15,614 2% $1.0 0 $0.8 $0.5 $0.3 2010 -11 IP 2011 -12 2012 -13 2013 -14 2014 -15 Estimated Projected 44 Town of Marana Annual Budget & Financial Plan FY2014 -2015 Airport Fees Description The Marana Regional Airport receives revenues from air hangar leases, fuel charges and open tie - downs. Permitted Use These revenues are not restricted and may be used for any purpose. Rate Structure Pima Aviation, Inc. owns a nd operates the hangars, covered tie -down areas and storage facilities at the Marana Regional Airport. However, as part of the ownership arrangement, the Town receives revenues from a series of land, hangar, development and open tie -down leases and fuel us age fees from Pima Aviation, Inc. The Town owns the open tie -down areas. The rates and fees vary by type and are available on the Town's website. Assumptions The Marana Regional Airport is classified as a general aviation reliever airport for Tucson International. Several key capital projects will be vital to the continued growth of the Airport. The airport will be a key element of the Economic and Strategic plans. Staff conservatively projected a slight increase in the revenue number for fiscal year 2014 -2015. 45 Fiscal year $ Revenue $ Change 7 Change 2010 -2011 249,423 14 6% 2011 -2012 232,539 (16,884) -7% 2012 -2013 239,132 6 3% 2013 -2014 Estimated 248,319 9 4% 2014 -2015 Projected 250,000 1 1% $255.0 $250.0 0 s $245.0 $240.0 — $235.0 $230.0 I $225.0 I $220.0 2010 -11 2011 -12 2012 -13 2013 -14 2014 -15 Estimated Projected 45 Town of Marana Annual Budget & Financial Plan PROJECTION OF FINANCIAL CONDITION BY FUND GROUP FY2014 -2015 June 30, June 30, 2015 Transfers Transfers 2014 In Out Fund Balance Estimated 2014 -2015 2014 -2015 200,000 Fund Estimated Estimated Fund Group Balance Revenue Expenditures General Fund $ 22,688,360 $ 35,406,054 $ 37,706,658 Special Revenue 6 5 8 Capital Projects 18,068,293 35,863,794 38,816,401 Debt Service 2 2 8 Enterprise 1 16,368,703 19,774,059 Internal Service 124,040 3,754,865 3 Total All Funds $ 50,652,773 $ 98,967,563 $ 116,995,119 FY2014 -2015 Town Funds and Fund Balance Information General Fund The General Fund is the Town's primary operating fund. It accounts for all financial resources except those required to be accounted for in other funds. As described earlier, approximately 95 percent of the General Fund's operating revenues are extremely sensitive to fluctuations in the regional and national economies. This was very apparent during the multi- year national, state and local economic recession. The Town proactively managed its budget through the depths of the great recessi on and beyond. As a resu It of that eff ort, the Town has maintained healthy reserve balances and, in fact, has increased Genera I Fund balances modestly since fiscal year 2009 -10. The town estimates that approximately $1.8 million will be added for fiscal year 2013 -2014. $50 o $40 $30 $20 $10 General Fund Forecast 2016 to 2020 2015 Budget 2016 M M 2017 2018 2019 Recurring revenue Recurring expenditures -4 2020 The end of fiscal year 2014 -2015 fund balance i s projected to be $17.7 million. This proj ected number includes contingent expenditure budget authorization of $5.0 million. By polic y, uses of contingency require Council approval which is consistent with the Town's financial policies and utilization of th ose resources. Estimated ending fund balance is approximately 50% of the projected fiscal year's General Fund revenue. This is well above the acceptable level according to the Town's policy of fund balance (target of 25% of General Fund's budgeted revenues). 46 June 30, 2015 Transfers Transfers Estimated In Out Fund Balance $ - $2,699,396 $ 17,688,360 200,000 - 2,825,566 2 12,665,531 4,523,509 - 1 629,415 203,373 (1 - - 124,040 $5,352,924 $5,352,924 $ 32,625,217 Town Funds and Fund Balance Information General Fund The General Fund is the Town's primary operating fund. It accounts for all financial resources except those required to be accounted for in other funds. As described earlier, approximately 95 percent of the General Fund's operating revenues are extremely sensitive to fluctuations in the regional and national economies. This was very apparent during the multi- year national, state and local economic recession. The Town proactively managed its budget through the depths of the great recessi on and beyond. As a resu It of that eff ort, the Town has maintained healthy reserve balances and, in fact, has increased Genera I Fund balances modestly since fiscal year 2009 -10. The town estimates that approximately $1.8 million will be added for fiscal year 2013 -2014. $50 o $40 $30 $20 $10 General Fund Forecast 2016 to 2020 2015 Budget 2016 M M 2017 2018 2019 Recurring revenue Recurring expenditures -4 2020 The end of fiscal year 2014 -2015 fund balance i s projected to be $17.7 million. This proj ected number includes contingent expenditure budget authorization of $5.0 million. By polic y, uses of contingency require Council approval which is consistent with the Town's financial policies and utilization of th ose resources. Estimated ending fund balance is approximately 50% of the projected fiscal year's General Fund revenue. This is well above the acceptable level according to the Town's policy of fund balance (target of 25% of General Fund's budgeted revenues). 46 Town of Marana Annual Budget & Financial Plan The following chart shows fund balance levels along with the 25% reserve requirement target. $25.0 0 $20.0 $15.0 $10.0 $5.0 2010 -11 2011 -12 2012 -13 2013 -14 2014 -15 Estimated Projected Required Reserve Fund Balance FY2014 -2015 Special Revenue Funds The special revenue funds account for the proceeds of specified revenue sources, other than m ajor capital projects, legally restricted to expenditures for specific purposes. For Fiscal year 2014 -2015 the Town has budgeted $1.0 million in fun ding for unanticipated grants and contributions. This is the fourth year of such funding, and it will provide the Town the revenue and expenditure authority required to take advantage of grants and similar opportunities that may occur during the year. Additionally, this funding mechanism removes the impact of grant activity on the operating budgets in the General Fund. Capital Projects Funds The capital projects funds account for resources to be used for the acquisition or construction of capital facilities, equipment and infrastructure other than those financed by the enterprise funds. The ending fund balance is projected to decrease du e to the anticipated completion of existing capital projects. Debt Service Funds The debt service funds account for the accumulation of resources and the payment of general long -term debt principal, interest, and related costs. The ending fund balance i s projected to be $1.3 million, which is primarily associated with deposits held related to the Gladden Farms Community Facilities District (a discretely presented component unit). Enterprise Funds The enterprise funds are used to account for operations that (1) are financed and operated in a manner similar to private business enterprises, where the intent of the Town Council is that the costs of providing goods or services to the general public on a contin uing basis be financed or recovered primarily through user charges, or (2 ) where the Council has decided that period is determination of revenues earned, expenses incurred, and /or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purposes. 47 Town of Marana Annual Budget & Financial Plan FY2014 -2015 For fiscal year 2014 -2015, Enterprise Funds include a Wastewater Utility Fund to account for the activities of this new enterprise. Th e projected ending balances in the enterprise funds are primarily attributabl e to the Downtown Sewer Conveyance System project which anticipates spending approximately $3.8 million in fiscal year 2014 -2015. The funding for that project is anticipated to be in the form of an inter - fund borrowing between the Wastewater Fund and th a General Fund. In addition to the Wastewater Fund, the Town has Water Utility and Airport Enterprise funds. 48 Town of Marana Annual Budget & Financial Plan 4 MAR ; Department Budgets "O � FY2014 -2015 The Department Budgets section contains supporting information including an organizational chart, department overview, accomplishments, goals and performance measures. Also included is a financial summary page and the total number of authorized employees. 49 Town of Marana Annual Budget & Financial Plan OW N �F '�RI ONE This page intentionally left blank FY2014 -2015 50 Town of Marana Annual Budget & Financial Plan MAYOR 8 TOWN COUNCIL Department Overview The Marana Town Council is committed to providing its residents with a high standard of liv ing, efficient municipal services, and progressive community planning. Their actions are based on solid values, uncompromising integrity, and servant leadership for the community. 2013 — 2014 Accomplishments • Adopted a structurally balanced operating budget 2013 - 2014 • Integrated the Strategic Plan elements into the annual budget process • Performed public outreach on issues affecting the town 2014 — 2015 Goals & Objectives • Continue Strategic Plan implementation • Ensure the use of the Strategic Plan in the development of the annual budget Maintain regular briefing reports and Council Executive Reports • Support legislative priorities • Complete major update to the Strategic Plan Ensure that Marana remains a safe, clean and healthy community FY2014 -2015 51 Town of Marana Annual Budget & Financial Plan FY2014 -2015 Expenditures by Category Personnel & B enefits Cost* Contracted Services M Operating Supplies & Equipment L Total by Category N Expenditures By Category General Fund Total by Fund FY 2012 FY 2013 Actual Actual Council Strategic Expected Outcome Performance Indicator FY 2012 FY 2013 FY 2014 FY 2015 Plan Goal 6 Actual Actual Projected Budgeted 0 6 � �° Use the Strategic Plan Number of Strategic Plan > in the development of initiatives met through budget 5 18 10 10 CD 0 the annual budget process o Number of Council Executive > Document and Reports distributed to staff 12 12 12 12 � disseminate and elected officials 0z information to Council Ul members and the Number of Council Daily Cn community reports distributed to staff and 47 45 50 50 elected officials Number of public AN open 1 2 1 2 -6J fu house" meetings held 0 Communicate openly Number of presentations given � and effectively with to civic groups or 12 25 10 10 members of the Homeowners Associations Marana Community Number of information booths 2 3 2 2 0 put up at events Expenditures by Category Personnel & B enefits Cost* Contracted Services M Operating Supplies & Equipment L Total by Category N Expenditures By Category General Fund Total by Fund FY 2012 FY 2013 Actual Actual $246,140 $253,689 8 9 4 6 $258,850 $269,259 [GET SUMMARY BY FUND mi FY 2012 FY 2013 Actual Actual $258,850 $269,259 $258,850 $269 FY 2014 FY 2014 Projected Budget $256,413 $257,245 5 20,351 4 13,570 $266,943 $291,166 il FY 2014 FY 2015 Projected Budget $266,943 $291,166 $266,943 $291,166 *Note. Town Council does not have FTE' ;. Town Council members are paid a stipend and are eligible to receive benefits, 52 Town of Marana Annual Budget & Financial Plan TOWN MANAGER Department Overview The Town Manager's Office, under th e policy and direction of the Town C ouncil, the Town Manager's Office provides oversight, support and co ordination of administrative activities across the Town. The Man ager's Team provides leadership and vision to town staff for the benefit of the entire Marana community. Using the Strategi c Plan, we implement successful strategies to tackle the challenges and growth in the Town. The Manager's Team promotes responsiveness and efficient policies and procedures to ensure the highest qu ality of life for residents and businesses. The Manag er's Team believes in strong partnerships with our business and development communities, our n eighboring municipalities, and various interest groups in the area. We are committed to providing the highest I evel customer service and effective solutions to complex changes. The Manager' s Team will never compromise our integrity or the public's trust. 2013 — 2014 Accomplishments • Produced a structurally balanced FY 2013 - 2014 budget • Developed the Strategic Plan III • Created and formed the Special Events Team for the expansion of our Signature Events 2014 — 2015 Goals & Objectives • Continue efforts to secure a sustainable water resources portfolio for the community • Maintain a structurally balanced budget • Support and maintain strategic partnerships • Lobbying for legislative priorities • Update strategic plan FY2014 -2015 53 Town of Marana Annual Budget & Financial Plan FY2014 -2015 STRATEGIC PLAN GOALS & OBJECTIVES FY 2015 Council Strategic Expected Outcome Performance Indicator FY 2012 FY 2013* FY 2014 FY 2015 Plan Goa/ $957,972 Actual Actual Projected Budget c 0 $957,972 $981,789 $1,455,236 fu Provide innovative 0 ways for citizens to , Number of Manager's =) 1--4 E make inquiries and employee update sessions 4 4 4 4 o6 0 requests for service, held a and receive responses 0 in a timely fashion Number of public' open 15 15 15 15 house" meetings held c 0 0 Ensure transparency Number of Manager's " "Ride c and open Alongs" with Police 12 14 14 14 ' —' E� communication Officers cn throughout all levels of o L the organization Town /City Managers Meetings (Town of Oro Valley, Sahuarita, City of Tucson and 3 3 4 10 City of South Tucson) o Expenditures by Category Personnel & Benefits Cost Contracted Services Operating Supplies & Equipment Total by Category FY 2012 FY 2013* Actual I Actual 66 3,702 3 9,330 6,477 $709,509 829,783 112,610 15,579 $957,972 FY 2014 FY 2015 Projected Budget 82 3,460 1 10,895 47,434 $981,789 1,106,415 2 04,151 1 44,670 $1,455,236 OF- 4RY BY FUND now L Expenditures By Category General Fund Total by Fund FY 2012 FY 2013* FY 2014 FY 2015 Actual Actual Projected Budget $709,509 $957,972 $981,789 $1,455,236 $709,509 $957,972 $981,789 $1,455,236 54 Town of Marana Annual Budget & Financial Plan P OO* Town Manager Deputy Town Manager Management Assistant Senior Administrative Manager Emergency Management and Safety Coordinator Public Information Officer (PI Graphic Designer Council Liaison Administrative Assistant Customer Service Specialist Total Town Manager FY 2011 Actual 1 .00 FY 2012 Actual FY 2013* Projected 1.00 FY 2014 Budget 1 .00 1.00 1.00 1.00 1.00 1.00 - 1.00 1.00 1.00 1.00 1.00 1.00 1.00 - - - 1.00 1.00 1.00 1.00 0.50 2.13 - - 1.00 - - 1.00 1.00 1. 00 - 2.13 1.00 - 0.50 2.13 2.03 6.03 1 - 7.13 L 9.63 - F 10.63 *Note; During FY 2012, the Office of Strategic Initiatives was formed, and 3 positions and the related expenditures were moved to that division of the Manager's office, FY2014 -2015 55 Town of Marana Annual Budget & Financial Plan OW N �F '�RI ONE This page intentionally left blank FY2014 -2015 56 Town of Marana Annual Budget & Financial Plan TOWN CLERK Department Overview The Town C lerk is responsible for ov ersight of Council meetings, town elections, including candidate orientations, candidate filings, campaign finance and financial disclosure reports, public records, claims management, liquor licenses and the coordination of interdepartmental services related to town. Under the direction of the Town Manager's office, the Town Clerk handles claims against the town, prepares official Council agenda packets, records official minutes of all Council meetings, and is staff to the Community Connections program and the Marana Citizens' Forum. Community and Progress and Innovation are keystones of the Strategic Plan that enhance the mission of the Town Clerk's department, which is to assist the public and internal staff with accurate and timely information. 2013 -2014 Accomplishments Records Administration • Essential Records completed • Contracts Committee • Laserfiche digital imaging is moving forward • Employed Versatile software to manage permanent records • Refine Public Records Request Administrative Directive — in draft with Legal department • Implemented Laserfiche cleanup with all departments • File room inventory of transitory and permanent public records Council and Department Organization • Updated NovuSolutions software for electronic agenda preparation • Instituted use of iPads for Council meetings • Continue to provided agenda training to all staff • Member of the town's safety team • Conducted public outreach for Community Connections, Marana Citizens' Forum • Standardized liquor license review process between departments • Refined fireworks permit process • Two staff working toward Election Official certification • One staff working toward Municipal Clerk Certification • Town Clerk facilitated AMCA annual meeting FY2014 -2015 57 Town of Marana Annual Budget & Financial Plan 2014 -2015 Goals & Objectives In addition to those items listed below, all goals and objectives noted above as `ongoing' will continue to be a focus objective during this period. • Implement online video presentations in lieu of Community Connections • Publish Request For Proposals (RFP) for agenda software in conjunction with Technology Services • Begin public outreach for 2016 elections • Redesign Clerk's web page FY2014 -2015 58 Council FY 2012 FY 2013 FY 2014 FY 2015 Strategic Expected Outcome Performance Indicator Actual Actual Actual Projected Plan Goa/ Regular and Special Agendas 32 45 NA NA Liquor Licenses processed 14 22 NA NA Recorded documents 175 85 NA NA o Posted quorum notices as required by statute — 24 hours NA 100% 100% 100% \ 4-1 COUNCIL MEETINGS, before meetin = AGENDAS AND Agendas and backup E od AFTER - COUNCIL materials posted 24 hours NA 100% 100% 100% U ACTION before meeting o Draft minutes posted within NA 100% 100% 100% 72 hours after meetin Approved minutes sent to State Library within 24 hours NA 100% 100% 100% of approva Council documents scanned into Laserfiche within 72 NA 100% 100% 100% hours after meetin Prepare publicity pamphlets and process any arguments NA 100% NA NA received c ° Notify residents of polling > locations and update Elections NA 100% 100% NA 'E ELECTIONS AND web page CANDIDATE FILINGS 06 No scheduled elections Ballot replacement center NA 100% NA NA 0 a until Fall 2016 Receive and publish o Candidate filings within 24 NA 100% NA NA hours of receipt Receive annual Financial 100% 100% 100% 100% Disclosure Statements 58 Town of Marana Annual Budget & Financial Plan FY2014 -20 STRATEGIC PLAN GOALS & OBJECTIVES (continued) Council Strategic Expected Outcome Performance Indicator FY 2012 FY 2013 FY 2014 FY 2015 Plan Goa/ Actual Actual Actual Projected Public records requests acknowledged within 24 hours NA 100% 100% 100% of receipt Processed records requests 95% 95% 95% 95% completed within 72 hours Permanent records properly 100% 100% 100% 100% stored in acid -free boxes 0 All non -DSC files at MOC fo PUBLIC RECORDS, 'E RECORDS records building inventoried 80% 85% 85% 85% MANAGEMENT & 06 ADMINISTRATION Clerk's file room inventory of U all permanent and non- NA 50% 60% 70% 0) 0 permanent records Electronic inventory of all NA 0 25 /0 0 30 /0 0 50 /o town records in Versatile Records destroyed in timely NA 90% 90% 95% manner Provide adequate storage NA 50% 50% 50% space for town's records COMMUNITY Advertise and recruit NA 50% 100% 100% additional participation RELATIONS (Community Connections, Citizen Teamed with Town Manager's Forum, Board of Office to restore Community Adjustment, Planning Connections program through NA NA New 100% & Zoning) monthly video segments on special features and departments o Tracking numbers issued fu within 24 hours of notification NA NA 100% 100% 0 of incident Insurance claims in process 40 50 60 = 0 within five days of incident o 100% 0 100 /0 o 100 /o NA U notification Attempted contact with o adverse insurance company NA NA 100% 100% INSURANCE CLAIMS within 72 hours of receipt of insurance information Routed new claims to Finance and Legal within 24 hours of NA NA 95% 100% receipt of completed incident report Successful restitution/ recovery against NA NA 90% 95% adverse party 59 Town of Marana Annual Budget & Financial Plan Expenditures by Category Personnel & Benefits Cost Contracted Services Operating Supplies & Equipment Total by Category FY 2012 FY 2013 FY 2014 Actual Actual Projected $201,975 $218,155 $233,026 15,793 135,613 21,939 2 1,983 1 $220,000 $355,751 $256,767 FY 2015 Budget $2 46,90 4 2 2,148 4 $273,052 '411 P Expenditures By Category FY 2012 FY 2013 Actual Actual FY 2014 Projected FY 2015 Budget General Fund $220,000 $355,751 $256,767 $273,052 Total by Fund $220,000 $355,751 $256,767 $273,052 FY 2012 Actual Town Clerk Deputy Town Clerk Records Administrator Assistant to the Town Clerk 1.00 1.00 1.00 3.00 M FY2O14 -2015 • FY 2013 FY 2014 FY 2015 Actual Projected Budget 1.00 1.00 1.00 1.00 - - - 1.00 1.00 1.00 1.00 1.00 3.00 3.00 3.00 Town of Marana Annual Budget & Financial Plan HUMAN RESOURCES Department Overview The Human Resources Department's mission is to support and advance the Town of M arana through the acquisition, retention and development of employees. Human Resources collaborates with leadership to maintain a positive and productive workplace, and to support the identification and implementation of innovative ideas for the future of the Town. We accompl ish this mission through internal consulting, problem resolution, and the provision of efficient, cost - effective, customer - responsive human resources service. 2013 — 2014 Accomplishments • Implemented classification and compensation study results as approved; amend policies as required. • Continue the implementation, communication and inculcation of our Cultural Values throughout the Town and town processes, including selection of staff, evaluation of performance, and recognition of employees emulating the behaviors. Implemented Values In Action blog site for storytelling and employee recognition. • Developed the plan (training, communication, and support) and implemented the new performance tool (PERFORM) to all employees, and developed department specific competencies to better communicate expectations and evaluate staff performance. • Developed wellness strategies and implemented programs in alignment with our Wellness theme: Choose your Healthy Path, through education, prevention and healthy choices (10,000 Steps Program; Workout in the Workplace). • Reconvened the Benefits Committee (continued education, plan design, and employee feedback on benefits) to increase input from all departments; and provide more conduits for sharing information throughout the year. • Conducted contract renewal negotiations on benefits plans. • Researched the feasibility of changing benefits plans to a self- funded option, created various funding scenarios and finalized a plan to implement self- funding for health insurance for the new fiscal year. • Coordinated the Employee Benefits and Wellness Fair and conducted Employee Benefits Open Enrollment. Provided online estimator tools to assist employees in selecting the most effective plan options for their needs. • Coordinated the completion of 2013 Performance Reviews. • Conducted two executive recruitment processes for Deputy Town Manager and Planning Director. • Conducted Employee Connections in November (2013) and one planned for April 2014. FY2014 -2015 N Town of Marana Annual Budget & Financial Plan • Identified a communications strategy for our department's external and internal web pages, updated information and incorporated an easier to navigate user screen by which to access information. • Developed a training guide and conducted user training on the new Employee Self Service system. 2014 — 2015 Goals & Objectives • Fully implement an applicant tracking system. • Roll out recruitment and hiring process training. • Complete the review and amendment of the Town's Personnel Policy and Procedures Manual (Chapter 7); maintain all remaining chapters as needed. • Design processes to implement an employee /leadership development program. • Survey all departments regarding training needs; seek out internal and external training opportunities and develop a training plan. • Implement online Onboarding page on Town website and department specific onboarding program. • Develop and implement a dedicated wellness program to support employee health (i.e. nutrition, exercise, health education). • Implement leadership skill tool kits and provide training. FY2014 -2015 62 mmor Council Strategic Expected Outcome Performance Indicator FY 2012 FY 2013 FY 2014 FY 2015 Plan Goa/ Actual Actual Projected Budget Create a performance evaluation tool that can identify and reward employee N/A N/A 300 N/A innovation and employee performance that supports our strategic initiatives Create an employee o > development /succession program with a skills Create and organization inventory of our employee of excellence base and identify opportunities N/A N/A 300 320 for cross - departmental a collaboration, and identify o assignments for employees to support our strategic initiatives and projects Continue Employee Forum to include all employees in N/A N/A 300 320 collaborating on town -wide issues and strategic initiatives 62 Town of Marana Annual Budget & Financial Plan FY2014 -2015 STRATEGIC PLAN GOALS & OBJECTIVES (continued) Council Strategic Expected outcome Performance Indicator FY 2012 FY 2013 FY 2014 FY 2015 Plan Goa/ Actual Actual Projected Budget Increase employee knowledge of operations in other departments by implementing 40 60 75 50 and scheduling Employee Connections program Survey town staff to identify training needs that can be addressed by internal staff, N/A N/A 300 320 and are linked to an identified need strategic goal Implement a town -wide safety E committee by first identifying N/A 10 10 N/A E a chair and members and 0 U Create and organization utilizing SW Risk /AMRPP of excellence Identify process to create a E classification and o compensation philosophy to N/A 0.5 0.5 N/A U recruit and retain quality professional staff Complete an RFP to identify and contract professional consultant services to conduct a phased classification, and compensation study with the N/A 1.0 N/A N/A classification project completed in FY13 and compensation completed in FY14 BUDGET SUMMARY A 11 Expenditures by Category FY 2012 FY 2013 FY 2014 FY 2015 Actual Actual Projected Budget Personnel & Benefits Cost 381,641 477 496 511 537 Contracted Services 21,310 78,142 81 114 Operating Supplies & Equipment 37,525 66,036 49,181 94,893 Capital Outlay - - 19 070 - Total by Category $440,476 $621,384 $646,236 $747,182 BUDGET SUMMARY BY FUND kbo Expenditures By Category FY 2012 FY 2013 FY 2014 FY 2015 Actual Actual Proj ected Budget General Fund $440,476 $621,38 $646,236 $747,182 Total by Fund $440,476 $621,384 $646,236 $747,182 63 Town of Marana Annual Budget & Financial Plan AUTHORIZED POSITIONS FY 2012 FY 2013 FY 2014 FY 2015 Actual Actual Projected Budget Human Resources D ir ec tor 1.00 1.00 1.00 1.00 Assistant Human Resources Director - - 1.00 1.00 Employee Relations Administrator 1.00 1.00 - - Sr. Human Resources Analyst 2.00 2.00 2.00 2.00 Human Resources Coordinator 1.00 - - - Human Resources Technician - 1.00 1.00 1.00 Executive Assistant - 1.00 1 .00 Administrative Assistant - 0.50 - - Total Human Resources 5.00 5.50 6.00 6.00 FY2014 -2015 64 Town of Marana Annual Budget & Financial Plan FINANCE DEPARTMENT Department Overview The Finance Department provides financial support services throughout th e Town including accounting, fiscal planning, treasury services, cash receipts, purchasing , accounts payable, payroll, debt management, develop ment and monitoring of the annual operating budget, establishing and monitoring internal controls, preparing the Comprehensive Annual Financial Report, facilitating external audits and independent reviews and grant management. 2013 — 2014 Accomplishments • Received the Distinguished Budget Presentation Award from the Government Finance Officers of America (GFOA) • Received the Certificate of Excellence in Financial Reporting from the Government Finance Officers of America • Successfully implemented the budget module of the integrated accounting and information management system and trained all end -users • Completed the integration of ActiveNet (recreation reservation and registration) software systems into the Town's comprehensive computerized financial management system 2014 — 2015 Goals & Objectives • Receive the Distinguished Budget Presentation Award from the Government Finance Officers of America (GFOA) • Receive the Certificate of Excellence in Financial Reporting from the Government Finance Officers of America • Complete the integration of the CRW (permitting and code compliance) systems into the Town's comprehensive computerized financial management system • Acquire and implement a new business licensing software system FY2014 -2015 65 Town of Marana Annual Budget & Financial Plan FY2014 -2015 Expenditures by Category FY 2012 Actual FY 2013 Actual council Strategic Expected Outcome Performance Indicator FY 2012 FY 2013 FY 2014 FY 2015 Plan Goal $597,016 Actual Actual Projected Budget Receive the 131,613 188,144 C Services 121,667 0 Distinguished Budget 1 2,500 $1,065,646 Operating Supplies & Equipment 5 Total by Category Yes fu Presentation Award from Award Received Yes Yes (8 Yes CD 0 the Government Finance consecutive) Officers in America (GFOA) Receive the Certificate of 0 Excellence in Financial Y eh L > Reporting Award from Award Received Yes Yes (7 Yes 0 0 the Government Finance consecutive) Officers in America (GFOA) 0 Invoices processed 11 171 11 450 10,520 11 000 0 Accounts payable checks Execute efficient 06 accounts payable and processed 5,993 6,105 5,752 6,000 N payroll activities 0) Payroll checks direct deposited 7 7,230 7,510 7,750 Expenditures by Category FY 2012 Actual FY 2013 Actual FY 2014 Projected FY 2015 Budget Personnel & Benefits Cost $622,192 $597,016 $757,607 $865,002 122,107 131,613 188,144 C Services 121,667 7 $727,068 7,442 $896,662 1 2,500 $1,065,646 Operating Supplies & Equipment 5 Total by Category $749,707 BUDGET SUMMARY BY FUND 3L Expenditures By Category FY 2012 FY 2013 FY 2014 FY 2015 Actual Actual Projected Budget General Fund $749,707 $727,068 $896,662 $1,065,646 Total by Fund $749,707 $727,068 $896,662 $1,065,646 .. Town of Marana Annual Budget & Financial Plan Finance Director FY 2012 Actual 1.00 F inance M anage r 1.00 Management & Budget Analyst 1.00 Payroll Administrator 1.00 Procurement Officer 1.00 Contracts Administrator - Senior Accountant 1.00 Senior Accounting Clerk 1.00 Accounting Clerk 1.35 Administrative Assistant - Total Finance 8.35 FY2014 -2015 4 FY 2013 FY 2014 FY 2015 A Projected Budget 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 - 1.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 1.35 1.35 1.35 0.50 0.50 0.50 8.85 9.85 10.85 67 Town of Marana Annual Budget & Financial Plan OW N �F '�RI ONE This page intentionally left blank FY2014 -2015 .. Town of Marana Annual Budget & Financial Plan LEGAL Department Overview The Marana Legal Department provides quality legal services to assist the Town in achievi ng its vision of developing a sustainable community with a high quality of life. The Legal Department provides legal advice on civil matters to the Mayor and Council, the Town Manager's Office and all Town departments, and represents th e Town in civil litigation eith er directly or through outside counsel hired t o represent the Town The Legal Department also pr osecutes misdemeanor offenses committed within the Town limits and serves as an intermediary between the police, court personnel, victims, witnesses and defendants. 2013 — 2014 Accomplishments • Provided legal advice and support for the completion and closing of the Town's wastewater utility litigation settlement with Pima County • Provided legal services to acquire water resources and credits • Continued to operate a top quality Town prosecutor's office • Provided legal advice and technical support to revise the Town's development impact fees to comply with 2011 amendments to the Arizona development fee statute Researched and drafted ordinances to • Revise Town Code Section 9 -1 -12 to add reporting requirements for businesses selling or renting specified adult oriented merchandise • Revise Town Code Sections 9 -1 -6 and 9 -1 -7 to make code compliance officers assistant license inspectors • Revise Town Code Chapter 12 -7 (construction in town rights -of -way) provisions related to the permit process, construction requirements, late fees, and enforcement of violations • Revise the Land Development Code to prohibit offsite medical marijuana cultivation locations within the Marana town limits • Revise Town Code Sections 3 -1 -3 and 3 -2 -12 to add Deputy Chief of Police • Revise Town Code Section 2 -1 -6 regarding elected officials' bonds for consistency with A.R.S. § 9 -302 • Amend Town Code Chapter 10 -2 to add dilapidated buildings • Revise Town Code Title 2 regarding consolidated elections • Repeal Town Code Section 4 -1 -8 regarding meet and confer process • Revise Town Code Section 10 -2 -7 to allow the Town to collect actual costs to clean up property maintenance code violations FY2014 -2015 Town of Marana Annual Budget & Financial Plan • Revise Town Code Chapter 5 -7 to allow police officers to cite civil code violations on the standard traffic ticket and complaint form • Revise Town Code Section 11 -5 -3 to clarify noise standards for special events • Revise Town Code Chapter 10 -6 to clarify the Marana special event permit process and requirements • Amend the Town's comprehensive fee schedule • Revise the Land Development Code to add conditional uses upon annexation Revised ordinances and provided legal advice relating to the following land development projects and annexations: • Pioneer Remainder Twin Peaks annexation • Ong Barnett Sandario rezoning • Casa Sevilla specific plan • Marana Regional Landfill development agreement • Twin Peaks Oasis annexation • Gladden Farms Blocks 14 and 15 rezoning conditions • Marana Technology Campus rezoning • Twin Peaks Vista rezoning • Twin Peaks Preserve rezoning • San Joaquin annexation Administrative directives: • Completed revisions to the Facility Access /Keys Administrative Directives • Completed revisions to the mobile technology /cell phone administrative directive • Drafted the new GHS- Hazard Communication Program directive • Town policies: • Assisted in the preparation and implementation of the Marana compensation philosophy • Assisted in revising the Marana Police Department universal precaution alert policy • Assisted in the preparation of the Honea Heights Sanitary Sewer Conversion Project Emergency Connection Funding Policy • Continued to provide support and assistance in development of the Heritage Park • Provided advice and support for the development and implementation of the Waters class and compensation study Provided support and assistance regarding special events, including: • Sitting on the planning /logistics committee for special events • Addressing Town insurance issues for events Negotiated and prepared agreements to • Manage and facilitate the Marana Bluegrass Festival • Manage and facilitate the Marana Main Street Festival • Address possible Town participation in the Marana Main Street Monument Sign • Facilitate Granite Construction Company's donation of land for the Santa Cruz River Path • Facilitate the annexation and development of the San Joaquin property • Facilitate the development of Continental Ranch Parcel 60 • Assign the Marana Spectrum economic development agreement to Vintage Partners • Terminate the Habitat Preservation Agreement with the United States Fish and Wildlife Service and Cottonwood Properties regarding the Tortolita Preserve • Complete the re- banding of the Town's 800 MHz radio frequencies • Provide various Parks and Recreation Department programs and services • Facilitate Marana Regional Airport facilities use and tie -downs • License Town rights -of -way to developers and homeowners associations for landscaping and signage FY2014 -2015 70 Town of Marana Annual Budget & Financial Plan 2014 - 2015 Goals & Objectives FY2014 -2015 Expenditures by Category FY 2012 FY 2015 A Council 630,898 FY2012 FY2013 FY2014 FY 2015 Strategic Expected Outcome Performance Indicator Actual Actual Projected Budget Plan Goa/ 4 4 $713,686 $703,499 Provide high quality legal advice C on personnel matters and in the percentage of successful ro review of personnel policies, outcomes in personnel 92% 100% 92% 96% CD o 0 procedures, administrative matters directives and Town Code personnel provisions 0 -6 1= ° Rewrite the Marana Land Percentage completion of o Development Code and codify it the Land Development 80% 80% 90% 100% into the Town Code Code revision aJ =3 Ordinances reviewed and 22 21 34 40 E E >, E o Provide timely and accurate legal appr oved Resolutions reviewed and 92 112 109 115 U U advice to the Town approved Number of criminal cases 2 1,745 1 1 Z , prosecuted and closed • DUI 167 211 162 175 U " � E E Prosecute misdemeanor cases Criminal traffic 656 634 513 575 0 o efficient) and fairl efficiently Criminal 907 785 695 725 U U Domestic violence 154 112 111 120 • Petitions to revoke 158 145 143 150 J Civil traffic 4 9 6 8 Q) � Enforce civil traffic and Town E E C ode violations U U Town Code 28 41 36 40 Z' Provide legal advice and Number of successful E instruction to the Marana Police claims and lawsuits E E Department to minimize Town arising arising from law 0 0 0 0 0 liability for state and federal enforcement action U U claims Expenditures by Category FY 2012 FY 2015 A Personnel & Benefits Cost 630,898 C ontracted Services 118,802 O perating Supplies & E 2,991 Total by Category $752,691 Expenditures By Category r- FY 2013 FY 2014 FY 2015 A Pr B 618,286 617,045 657 90,920 82,367 106,891 4 4 4 $713,686 $703,499 $768,292 FY 2012 FY 2013 Actual Actual $752,691 $713,686 $752,691 $713,686 71 FY 2014 FY 2015 4 ' Pr ojected Budget $703,499 I $768,292 $703,499 $768,292 Town of Marana Annual Budget & Financial Plan Town Attorney Deputy Town Attorney Senior Ass istant Town Attorn Associate Town Attorney Legal Assistant Real Property Acquisition Agent Legal Document Clerk Administrative Assistant Office Support Assistant Total Legal FY 2012 Actual 1.00 1.00 1.00 1. 1. 1.00 1.00 1.00 8.00 72 FY 2013 FY 2014 Actual Projected 1.00 1.00 FY 2015 Budget 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.50 0.50 0.50 ' 8.00 6.50 6.50 FY2014 -2015 Town of Marana Annual Budget & Financial Plan TECHNOLOGY SERVICES Department Overview The Technology Services Department provides Town departments with the leadership, skills and technology infrastructure that enable the effective, secur e, and efficient use of techn ology solutions in support of the vision, principles and strategic goals of the Town of Marana. 2013 -2014 Accomplishments • Upgraded the dispatch equipment in the 911 communications center Rebuilt the Town Web site • Upgraded bandwidth and built communications redundancy to the MOC • Shared services model with other agencies • Created a new aerial layer for the Town GIS maps 2014 -2015 Goals & Objectives Council Strategic Expected Outcome Performance Indicator Plan Goal FY 2012 FY 2013 FY 2014 FY 2015 Actual Actual Projected Budget 1 1 1 1300 1 N/A NA 100% 1 100% 1 100% FY2014 -2015 73 Provide GIS map and data 0 Develop and maintain request services to staff and Town's official maps, GIS general public o applications, and GIS data library for town- Ensure geo database data is wide use updated weekly FY 2012 FY 2013 FY 2014 FY 2015 Actual Actual Projected Budget 1 1 1 1300 1 N/A NA 100% 1 100% 1 100% FY2014 -2015 73 Town of Marana Annual Budget & Financial Plan Council Strategic Plan Goal 0 0 06 a� 0 CL 0 ro 0 c 06 a� 0 aS C= Lf) 0 0 > 0 c I � STRATEGIC PLAN GOALS & 0'. Expected Outcome Performance Indicator Implement virtualization technology that provides significant decrease in hardware costs, greater percentage of servers flexibility and virtualized responsiveness to user needs, and reduction of energy and server room resources FY 2012 FY 2013 FY 2014 FY 2015 Actual Actual Projected Budget 30% 40% Expenditures by Category Personnel & Benefits Cost Contracted Services Opera Su pplies & Equipment C apital O utlay Total by Category W A& Expenditures By Category General Fund Total by Fund 60% 1 1,600 2.0 2.0 FY2014 -2015 80% N/A 2.0 100% 1 100% 1 100% 99% 99% 99% 99% 99% 99% FY 2012 FY 2013 Actual Actual 820,452 965,869 728,676 705, 86,613 94,909 363,638 28 8,601 $1,999,379 $2,055,227 FY 2014 FY 2015 Projected Budget 1 1,132,935 656,550 770,779 216,839 226,824 20,421 - $2,000,887 $2,130,538 FY 2012 FY 2013 FY 2014 FY 2015 Total work orders completed 1 Provide technical support Average time to complete $1,999,379 for all data, voice, and non - critical work orders (in 3.0 video communications days) $2,000,887 $2,130,538 Respond to high priority issues 100% within 2 hours Network availability — uptime 99% Ensure availability of of the Town network 24 x 7 Town network and server resources Server availability — uptime of 99% all servers 24 x 7 Expenditures by Category Personnel & Benefits Cost Contracted Services Opera Su pplies & Equipment C apital O utlay Total by Category W A& Expenditures By Category General Fund Total by Fund 60% 1 1,600 2.0 2.0 FY2014 -2015 80% N/A 2.0 100% 1 100% 1 100% 99% 99% 99% 99% 99% 99% FY 2012 FY 2013 Actual Actual 820,452 965,869 728,676 705, 86,613 94,909 363,638 28 8,601 $1,999,379 $2,055,227 FY 2014 FY 2015 Projected Budget 1 1,132,935 656,550 770,779 216,839 226,824 20,421 - $2,000,887 $2,130,538 FY 2012 FY 2013 FY 2014 FY 2015 Actual Actual Projected Budget $1,999,379 $2,055,227 $2 $2,130,538 $1,999,379 $2,055,227 1 $2,000,887 $2,130,538 74 Town of Marana Annual Budget & Financial Plan FY2014 -20 AUTHORIZED Technolog Ser vices Director Technology Manager Network Administrator POSITIONS .0 FY 2013 Actual 1.00 FY 2014 Projected FY 2015 Budget 1.00 FY 2012 Actual 1.00 1.00 2.00 1.00 2.00 1.00 2.00 1.00 2.00 1.00 Database Administrator 1.00 1.00 1.00 1.00 Website Administrator - - 1.00 1.00 1.00 1.00 1.00 2.00 1.00 - 1.00 13.00 Senior G IS Analyst GIS Analyst Technology Analyst Senior Technology Support Specialist Technology Support Specialist Executive Assistant Business Process Analyst Total Technology Services 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 2.00 2.00 1.00 1.00 - 1.00 12.00 1.00 - 1.00 13.00 1.00 - 12.00 75 Town of Marana Annual Budget & Financial Plan OW N �F '�RI ONE This page intentionally left blank FY2014 -2015 76 Town of Marana Annual Budget & Financial Plan DEVELOPMENT SERVICES ADMINISTRATION Department Overview To provide cl ear support, coordination and quality c ontrol oversight for the Town of M arana Development Services d epartments (Planning, Permits and Records, Building Safety and Engineering), Economic Development and Real Property to ensure that all departmental activities enhance and support the vision of the strategic plan by providing responsiveness to, and creating partnerships with, the development community. 2013 — 2014 Accomplishments • Promoted better communication within divisions of Development Services • Optimized staff resources with the input from staff generated surveys • Improved the effectiveness of the Development Services teams using results from staff generated surveys • Continued dissolving the "departmental silos" between Planning, Engineering and Building. • Established a new Development Service Center Manager responsible for supporting the projects, ensuring message consistency, and meeting applicant expectations. 2014 — 2015 Goals & Objectives • Reorganize DSC under the new Deputy Town Manager. • Prioritize and expedite projects which create jobs, revenue, and community benefits. • Roll -out and implement the new upgrades for CRW permit tracking software (Trakit 9) and convert reports /documents in order to fully utilize its advantages. • Hire and promote staff to best match qualifications and personalities required for their position. Update and enhance the DSC pages of the Town's website. Promote optimal communications within divisions of DSC. Begin the expansion of the Town's records storage /archive space by working collaboratively with the Facilities Division. FY2014 -2015 77 Town of Marana Annual Budget & Financial Plan FY2014 -2015 1119MM STRATEGIC PLAN GOALS & OBJECTIVES FY 2014 Projected Council Strategic Expected Outcome Performance Indicator FY 2012 FY 2013 FY 2014 FY 2015 Plan Goa/ 5,745 Actual Actual Projected Budget CZ o Assist in the creation of 7,113 7 6 Capital Outlay 1 259 - - $272,512 $416,028 an on -line permitting Percentage complete of on- 30% 40% 0% 0% c for the Town of line permitting system o s ystem Marana International Code 7 7 7 7 Un -2 � Improve staff training, Certifications received a� E education and o 0 C: certification levels. Arizona Building Official L_ C: Association code training 15 15 15 15 Sessions attended per year Streamline public processes to make it In -house plan reviews as a E easier for public and percent of total plan reviews 95% 95% 95% 95% 0 developers to work with taken the Town Single family dwelling plans 85% 95% 97% 97% reviewed within five days Ensure sufficient Q) response to public for p Model plan reviews completed o 90 /0 0 95 /0 0 97 /0 97 0 /o E permitting and within five days Field inspections completed U inspections within one business day of 90% 95% 95% 95% request Expenditures by Category Personnel & Benefits Cost Contracted Services Operating Supplies & Equipment FY 2012 Actual FY 2013 Actual FY 2014 Projected FY 2015 Budget 36,573 217 288 257 202 609 5,745 48,111 150,887 184 7,761 7,113 7 6 Capital Outlay 1 259 - - $272,512 $416,028 - $392,759 Total by Category $51,338 Expenditures By Category General Fund Bed Tax Fund Downtown Reinvestment Fund Total by Fund FY 2012 FY 2013 FY 2014 FY 2015 Actual Actual Projected Budget 51,338 242,052 291,825 214,039 0 30,460 100,662 0 0.00 0 23,542 178,720 $51,338 $272,512 F $453,028 $564,759 78 Town of Marana Annual Budget & Financial Plan Development Services Center Manager Development Services General Manager Economic Development Manage Executive Assistant Total Neighborhood Services & Community Development FY 2012 Actual FY 2013 Actual FY 2014 Projected FY 2015 Budget - 1.00 1.00 1.00 - - 1.00 - - 1.00 1.00 3.00 1.00 - 1.00 2.00 1.00 1.00 1.00 4.00 79 FY2014 -2015 Town of Marana Annual Budget & Financial Plan OW N �F '�RI ONE This page intentionally left blank FY2014 -2015 ., Town of Marana Annual Budget & Financial Plan PERMITS &RECORDS Department Overview To provide the ultimate customer service experience to our permitting customers by providing oversight of, and accountability in, the permitting process; to provide a central contact for each customer and ensure accurate, quality and timely processing of permit applications. 2013 — 2014 Accomplishments • Created an ADA compliant and more accessible entry door to 2n floor reception • Upgraded CRW to improve employee and customer interaction, implement Pads • Continued to cross - training between development coordinators and records personnel • Continued offering training courses for CRW and Versatile to ensure that teams are capable of following one another's tasks for projects to maximize communication and quality of service • Worked with Clerk's office to better determine retention /destruction through customized retention schedules FY2014 -2015 a Town of Marana Annual Budget & Financial Plan 2014 - 2015 Goals & Objectives FY2014 -2015 BUDGET SUMMARY Expenditures by Category FY 2012 Actual FY 2013 Actual r 2014 FY 2015 Projected Budget Personnel & Benefits Cost 509,93 481,652 395,480 414,591 Contracted Services 66,985 109,083 121,874 88,508 Operating Suppli & Equip ment 12,443 12,455 23,023 19,000 Capital Outlay 54 - - - Total by Category j $589,416 1 $603,190 1 $540,377 1 $522,099 82 Council FY 2012 FY 2013 FY 2014 FY 2015 Strategic Expected Outcome Performance Indicator Actual Actual Projected Budget Plan Goa/ Complete in -house reproductions within 1 90% 95% 100% 100% business day 0 Reformat forms and increase Streamline DSC availability of online 50% 50% 100% 100% processes and information C6 procedures and improve M public outreach Standardize all formats and 30% 30% 75% 75% L_ checklists CD 0 Initiate and foster team dynamic through cross- 30% 50% 50% 50% training Cb Draft comprehensive program Alternative hours and to allow for alternative 75% 80% 0% 0% > location permitting hours /location o program Develop implementation plan 90% 95% 0% 0% ob 0 Continue with pre - a fu permitting meetings for Continue involvement with o 100 /0 0 100 /0 0 100 /0 0 100 /o o 0 Commercial pre - permitting meetings Development o Department requirements for 50% 60% 80% 80% all permits types 0 CRW standards guidance and Outreach to other DSC administration o 100% 0 100 /0 0 100 /0 0 100 /o CZ departments to facilitate N permit processing Develop checklists 50% 100% 50% 50% ai Cross -train all permit clerks for 50% 50% 75% 75% 0 a- continuity of service BUDGET SUMMARY Expenditures by Category FY 2012 Actual FY 2013 Actual r 2014 FY 2015 Projected Budget Personnel & Benefits Cost 509,93 481,652 395,480 414,591 Contracted Services 66,985 109,083 121,874 88,508 Operating Suppli & Equip ment 12,443 12,455 23,023 19,000 Capital Outlay 54 - - - Total by Category j $589,416 1 $603,190 1 $540,377 1 $522,099 82 Town of Marana Annual Budget & Financial Plan FY2014 -2015 83 SUMMARY BUDGET Expenditures By Category FY 2012 Actual FY 2013 Actual FY 2014 Projected FY 2015 Budget General Fund $589,416 $603,190 $540,377 $522,099 Total by Fund $589,416 $603,190 $540,377 $522,099 AUTHORIZED POSITIONS FY 2012 FY 2013 FY 2014 FY 2015 Actual Actual Projected Budget Permits Center & Records Manager 1.00 - - - Real Property Acquisition Agent - 1.00 - - Senior Permit Clerk 1.00 1.00 1.00 - Development Coordinator 2.00 2.00 1.85 - Permit Clerk 3.00 3.00 3.00 - Project Coordinator - 1.00 1.00 - Document Imaging Clerk 1.50 1.50 1.50 1.50 Total Permits & Records 9.50 9.50 8.35 1.50 83 Town of Marana Annual Budget & Financial Plan OW N �F '�RI ONE This page intentionally left blank FY2014 -2015 84 Town of Marana Annual Budget & Financial Plan BUILDING SAFETY Department Overview The Building Safety Department is responsible for establishing the minimum requirements that safeguard the public health, safety and ge neral welfare through stru ctural strength, electrical /plumbing /mechanical capacity, means of egress of facilities and properties, stability, sanitation, adequate lighting and ventilation, energy conservation and safety to life and property from fire and other hazards attributed to the built environm ent. These crucial elements in building safety are addressed during the plan review and the inspection process. The department also assures the safety of structures for fir st responders, such as fire fi ghters and other emergency responding agencies. Code enforcement is an essential function of the building safety department's commitment to provide a safe and attractive built environment for our citizens and visitors to our community. This is accomplished through adoption of the most up -to -date technical building code set, and administration of that code set through field inspection. The building safety dep artment in an effort to provide the hi ghest level of service to our community collectively works with fire service agency within the town to administer provisions of fire code. Our goal as the building safety depart ment is maintain the vision of the town, by incorporating the strategic plan into our policies and procedures whenever possible. Through a recent realignment, the building safety department has a staff of 13 full time employees. Staff is committed in supporting the daily operations of the town 's Development Services and Business Development Center. The department staff consists of 4 plan review staff members, 4 inspectors, 4 permitting clerks and the building official. Our permitting clerks who were previously reporting to the development services manager are now a work group within the building safety department. 2013 — 2014 Accomplishments • Adoption of the 2012 International Building Code editions with local amendments. • Revamped plan review process and methodology. Improved service to our customers, easier to understand commentary letter improved turnaround time for approved construction documents. FY2014 -2015 85 Town of Marana Annual Budget & Financial Plan • Modified sewer card procedures to issue building permits • Tractor Supply Store (new retail) o Expedited Review o Fast Track Build • Hire a Building Inspector II • Completed all scheduled inspections on time • Completed expedited review of 6 model home plans for Del Webb to use for construction in the Dove Mountain area o Expedited review and inspections of sales complex for Del Webb at Dove Mountain • Complete inspection for fast track build of sales models and model complex center • Del Webb at Dove Mountain • Mertigae Homes, Silverbell West • Maracay Homes • KB Homes, Gladden Farms community • Encantada Apartment Complex • #buildings • #number of inspection completed • McDonalds Expedited Plan Review o Drawing approved within 10 working days 2014 -2015 Goals & Objectives • Develop Building Safety Department as an efficient work group • Consistency amongst work groups • Delivery of the highest level of customer service • Review of Standards and Procedures • New FTE, Division Manager position Building Safety • Working manager position • Experience in plan review and inspections • Improve Plan Review Process • Develop plan review checklist to reduce review times • SFR Model Plan Processing • E -codes for plan review staff's desktop PC • Field Inspection • Develop internal training resource • Checklist for quick response inspection items • Training for electronic field inspections reports Permit Clerks FY2014 -2015 Town of Marana Annual Budget & Financial Plan • Support improved procedures for issuance of permits • NEW FTE, Front Counter Specialist • Assist permitting clerks in creating an open communication work environment • Seek educational opportunities for staff that helps expand their skill set • Prepare staff for upgrade to CRW net version • Proper training • Electronic tablets for the inspectors FY2014 -2015 Expenditures by Category Personnel & Be nefits Cost Contracted Services Operating Supplies & Equipment Capital Outlay [Total by Category M 'A FY 2013 FY 2014 FY 2012 FY 2013 Council Strategic Expected Outcome Performance Indicator FY 2012 FY 2013 FY 2014 FY 2015 Plan Goa/ 395,752 Actual Actual Projected Budget Z. 14,067 12,180 50,931 38,745 31,663 48,702 :3 Perform building Total number of building 16,700 17,000 17,500 18,000 21,583 inspections inspections performed $612,937 $757,694 $850,989 U 'E Perform inspections for Number of Building ode g E building code compliance g p Compliance inspections 15 15 20 23 performed U Expenditures by Category Personnel & Be nefits Cost Contracted Services Operating Supplies & Equipment Capital Outlay [Total by Category M 'A FY 2013 FY 2014 FY 2012 FY 2013 FY 2014 FY 2015 Actual Actual Projected Budget 395,752 567,207 675,229 744,420 7,494 14,067 12,180 50,931 38,745 31,663 48,702 55,638 - - 21,583 - $441,991 $612,937 $757,694 $850,989 Expenditures By Category FY 2012 FY 2013 FY 2014 FY 2015 Actual Actual Projected Budget General Fund 1 $441,991 $612,937 $757,694 $850,989 Total by Fund 1 $441,991 $612,937 $757,694 $850,989 87 Town of Marana Annual Budget & Financial Plan 'MA Building Safety Director Chief B uilding Inspecto Senior Plans Examiner Plans Examiner Plan Review Technician Building Inspector II Building Inspector I Code Enforcement Officer Seni Per mit Clerk Permit Clerk Total Building Safety FY 2012 Actual 1.00 2.00 1.00 2. 6.00 FY2014 -2015 FY 2013 Actual FY 2014 Projected FY 2015 Budget 1.00 1.00 2.00 1.00 1.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 2.00 1.00 1.00 1.00 1.00 2.00 1.00 1.00 - - 1.00 3.00 8.00 9.00 13.00 Town of Marana Annual Budget & Financial Plan PLANNING Department Overview The Marana Planning Department is dedicated to the physical, social and economic excellence of the Town through sound professional planning practices; consistent policy advice; active public participation and superior public servi ce to promote the welfare and qu ality of life of the community. The Planning Department is responsible for administering and implementing the General Plan and the Land Develop ment Code. The department provi des support and recommendations to the Town Council and Pla nning Commission to assist each in making decisions regarding land uses and development proposals. The Depar tment processes applications for new development and redevelopment within the Town such as site plan reviews, special use requests, planned development prop osals, subdivision proposals and rezoning requests to ensure compliance with Town requirements. The staff also assists citizens and developers to better understand the land use policies and regulations of the Town. 2013 — 2014 Accomplishments • Staff participated in the development of the Legacy of Sustainability Marana Baseline Report. The baseline report consists of an inventory and description of Marana's current sustainable practices. Currently in the last stages of the draft, the final baseline report will be shared with the pu blic and updated annually to measure progress from one year to the next. Staff worked as part of an inter - departmental team of Town employees tasked with updating the existing master plan for the Ma rana Heritage River Park. Working with the Drachman Institute, a research and public service unit of The College of Architecture and Landscape Architecture at The University of Arizona, the team formed a n ew, master concept plan for the 163 acre site that was approved by the Town Council. The Heritage River Park is envisioned as a plat a where Marana's heritage is displayed through a demonstration farm, marketplace, equine facilities and more. • Completed the Twin Peaks Corridor Study which established policy gui delines for development along the Twin Peak s Corridor. As developmen t activity in this are a increases it was important to ensure that quality development, enhanced landscaping, recreation amenities and improved aesthetic treatments be implemented to establish a baseline standard that brands this area as the next "place to be" in Marana. FY2014 -2015 Town of Marana Annual Budget & Financial Plan Planning staff served an integral role on the Facilities Master Plan taskforce in the creation of the Town's first Facilities Master Plan. Staff contributions included providing demographic and I and use information, performing a space needs assessment of all Town departments, defini ng the objectives and goals of future facility plan ning, and creating facility standards and quid elines for future facility development. Staff collaborated with other members of the taskforce in compiling research data and writing the plan document. The work of the taskf orce has resulted in the creation of a Facilities Master Plan that will help ensure that the Town i s consistently effective in responsible facilities management. • Planning staff coordinated the creation of a Low Impact Development Program which is non - regulatory and incentives - based. This program was drafted by an interdepartmental team representing the En gineering, Building, Economic Development Department and Planning Departments. Stakeholder meetings have been h eld to include in put from developers, builders, and landscapers. Planning staff is leading the sign cod e taskforce in updating Title 16: Signs, of th e Marana Land Development Code. The projec t entails a complete in -depth review and analysis of the Town's existing sign regulations by an interdisciplinary team of Town professionals who are involved in the daily application and /or enforcement of sign regulations in our c ommunity. The intended result of the work perform ed by the taskforce is the cr eation of a code that help s maintain a clean and welcoming community, ensures that Marana is business friendly, and ensures that the community comes first. The project has included significant participation by representatives of the Marana business community who have attended a number of round table d iscussions regarding the Town's sign regulations. These discussions have included a sharing of ideas that has been instrumental in facilitating staffs' understanding of signage from the perspective of the business owner , and have resulted in the creation of what we hope will prove to be a mor e effective si gn code. The project i s in the final stages of preparation and will soon be distributed for review. 2014 — 2015 Goals & Objectives FY2014 -2015 a Council FY 2012 FY 2013 FY 2014 FY 2015 Strategic Expected Outcome Performance Indicator Actual Actual Projected Budget Plan Goa/ Staff will review the current Land C Development Code and U) ° propose changes to the Number of Code Text o Code where necessary. Amendments processed by 4 5 5 4 Staff will take each text Staff amendment through the Town's amendment p rocess o Staff will work at finding fo more submittal The amount of reduction in 20% 20% 20% 20% o 0 documents that can be paper copy submittals ,C: accepted electronically a Town of Marana Annual Budget & Financial Plan FY2014 -2015 STRATEGIC PLAN GOALS & OBJECTIVES FY 2015 Budget 1.00 - 1.00 2.00 Council Strategic Expected Outcome Performance Indicator FY 2012 FY 2013 FY 2014 FY 2015 Plan Goa/ FY 2013 FY 2014 Actual Actual Projected Budget Actual Projected Evaluate and provide 631 571 585,132 653,641 14,370 11,348 15,722 42,020 cost benefit analysis of 2,100 1 9,050 $648,067 $584,867 $602,517 strategic annexations Number of proposed 2 2 2 4 E into Pinal County and annexations processed by staff FY 2015 Actual Actual Projected Budget U other area's to protect $704,711 $648,067 $584,867 $602,517 $704,711 the Town's interest 'E Staff will rocess / route p Percentage of submittals sent E E all submittals within 3 out within 3 days o 98% 0 98 /0 0 98 /0 0 98 /o y days of receipt U Expenditures by Category Personnel & Benefits Cost Contracted Services Operating Supplies & Equipment [ by Category Expenditures By Category General Fund Total by Fund ML Planning Director Assistant Planning Director Environmental Project Manager Planner II Planner I Development Coordinator Total Planning FY 2012 Actual 1.00 1.00 - 2.00 FY 2013 Actual 1.00 - FY 2014 Projected 1.00 - 1.00 2.00 FY 2015 Budget 1.00 - 1.00 2.00 - 2.00 4.00 4.00 FY 2012 FY 2013 FY 2014 FY 2015 Actual Actual Projected Budget 631 571 585,132 653,641 14,370 11,348 15,722 42,020 2,182 2,100 1 9,050 $648,067 $584,867 $602,517 $704,711 FY 2012 FY 2013 FY 2014 FY 2015 Actual Actual Projected Budget $648,067 $584,867 $602,517 $704,711 $648,067 $584,867 $602,517 $704,711 Planning Director Assistant Planning Director Environmental Project Manager Planner II Planner I Development Coordinator Total Planning FY 2012 Actual 1.00 1.00 - 2.00 FY 2013 Actual 1.00 - FY 2014 Projected 1.00 - 1.00 2.00 FY 2015 Budget 1.00 - 1.00 2.00 - 2.00 4.00 4.00 4.00 4.00 - 8.00 - - 1.85 7.00 8.00 9.85 91 Town of Marana Annual Budget & Financial Plan OW N �F '�RI ONE This page intentionally left blank FY2014 -2015 92 Town of Marana Annual Budget & Financial Plan POLICE Department Overview The Marana Police Department is committed to providing unparalleled service and unwavering protection to every person in the Town of Marana. 2013 — 2014 Accomplishments • Purchased and put into service thermal imaging cameras to assist officers in searching for suspects • Developed a Targeted Patrol Strategy that has produced significant reductions in the crime rate. • Implemented a new program designed to capture daily squad activity summaries • Improved efficiencies by replacing paper -based citations with an electronic E — Citation system • Purchased two Victory Commander police motorcycles • Designed a Facebook Page and Twitter account that has over 1,100 followers • Established a Police Investigator program in 2013 that is designed to develop investigative skill sets for patrol officers. • Improved efficiencies by introducing "Small Unit Tactics" to patrol, which is designed to increase apprehensions and tactical response to major crimes in progress • Improved efficiencies by adopting an "Automated Report Writing" program that allows officers to complete reports from their vehicles • Improved efficiencies and effectiveness by installing a new digital video and audio recording system known as ExacgVision. • Reintroduced AIMS, Administrative Investigations Management, a pa perless management reporting system. • Subscription to the IACP -NET. A network of professionals who share best practices and policies in various disciplines within law enforcement. • Improved efficiencies and effectiveness by creating " "Electronic briefing" and an electronic training calendar. FY2014 -2015 93 Town of Marana Annual Budget & Financial Plan • Adopted a new disciplinary process that utilizes a matrix. • Designed a reality -based sergeant's promotional process • Honored 29 MPD employees at the second annual Awards Ceremony. • Created a Steering Committee to address issues affecting the department. The Committee was created after the Town's Meet & Confer process was rescinded in 2014. • Designed a reality -based Lieutenant's Promotional Process 2014 - 2015 Goals & Objectives FY2014 -2015 94 Council Strategic Expected Outcome Performance Indicator FY 2012 FY 2013 FY 2014 FY 2015 Plan Goa/ Actual Actual Projected Budget Personnel attending o Provide quality police supervisory /management level 25 30 28 31 leadership and training professional service by Number of personnel who implementing a career attended one job- specific 105 105 105 113 06 development plan for all training MPD employees on partnering with other law o excellence and enforcement agencies to sustainability gain experience in criminal 8 8 8 10 investigations Response time in minutes to Priority 1 and 2 calls; 5 5 5 5 national target 5 minutes Number of traffic stops 15,656 16,000 16,000 16,000 DUI arrests 165 170 200 200 0 Felony arrests; part 1 crimes 69 75 70 70 > onl C: Efficient and effective Misdemeanor arrests; part 1 214 220 220 300 ' 4 Old Operations crimes only Crimes against persons; part 1 2 53 24 0 60 60 Division /Patrol crimes only o Crimes against property; part 1 1,350 1 1200 1 crimes onl Average number of calls per 466 470 470 470 officer Number of officers per 1,000 citizens; national 2.3 2.3 2.1 2.1 average 2.4 94 Town of Marana Annual Budget & Financial Plan FY2014 -2015 Ak Expenditures by Category Personnel & Benefits Cost Contracted Services Operating Supplies & Equipment Capital O utlay Total by Category Expenditures By Category General Fund Grants / Contribution Total by Fund FY 2012 Actual 8,173,410 5 61,252 1,376,956 245,978 $10,357,596 FY 2013 Actual 8,608,432 544 1,617,54 810,53 $11,581,251 FY 2014 Projected 9,328,558 449,995 1,436,051 59 9,336 $11,813,940 FY 2012 FY 2013 1 FY 2014 Actual I Actual Projected 5 49,789 9,807,807 $10,357,596 5 27,44 9 11,053,802 $11 878,030 10,935,910 $11,813 FY 2015 Budget 9,892,922 632,035 1,485,527 293,812 $12,304,296 FY 2015 Budget 565,193 11,739,103 $12,304,296 95 council Strategic Expected Outcome Performance Indicator FY 2012 FY 2013 FY 2014 FY 2015 Plan Goal Actual Actual Projected Budget Informational presentations to 60 60 70 70 Establish community community groups Number of Neighborhood 10 15 20 17 2�1 partnerships with open 'E and effective Watch groups communications, focused on addressing quality of Participants in GAIN " "Getting N/A N / A N / A 150 U Involved in Neighborhoods" life issues and safety concerns Business security contacts 12 100 150 150 Holiday Patrol 1 1 1 1 Continuously evaluate and improve the Volunteers in Z. Police Service Program 'E (VIPS) including recruitment, training, Number of hours worked 7 9 9,500 9,500 0 outreach, reporting and U communication within the Police Department and Town of Marana Ak Expenditures by Category Personnel & Benefits Cost Contracted Services Operating Supplies & Equipment Capital O utlay Total by Category Expenditures By Category General Fund Grants / Contribution Total by Fund FY 2012 Actual 8,173,410 5 61,252 1,376,956 245,978 $10,357,596 FY 2013 Actual 8,608,432 544 1,617,54 810,53 $11,581,251 FY 2014 Projected 9,328,558 449,995 1,436,051 59 9,336 $11,813,940 FY 2012 FY 2013 1 FY 2014 Actual I Actual Projected 5 49,789 9,807,807 $10,357,596 5 27,44 9 11,053,802 $11 878,030 10,935,910 $11,813 FY 2015 Budget 9,892,922 632,035 1,485,527 293,812 $12,304,296 FY 2015 Budget 565,193 11,739,103 $12,304,296 95 Town of Marana Annual Budget & Financial Plan Chie of Police Deauty Chief of Police Notice captain P olice Lieutenant Police S ergeant voiice urricer Police Telecommunications Manager Police Records Supervisor Police Telecommunications Supervisor Dispatcher Police Records Clerk Transcriptionist Crime Scene /P roperty & Evidence Supervisor Crime Analyst Crime Scene Specialist Administrative Manager Pvnri ifixin Accictant A dministrative A ssistant Total Police FY 2012 FY 2013 FY 2014 FY 2015 Actual Actual Projected Budget 1.00 1.00 1.0 1.00 - - 1.00 1.00 1.00 1.00 - 1.00 3.00 3.00 3.00 2.00 10.00 11.00 11.00 11.00 5.00 5.00 - - 58.00 57.00 63.00 65.00 1.00 1.00 - - 1.00 1.00 2.00 2.00 1.00 1.00 1.00 1.00 12.00 12.00 12.00 12.00 6.00 6.00 5.00 5.00 - - 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 2.00 2.00 3.00 1.00 1.00 - - - - 1.00 1.00 1.00 1.00 1.00 1.00 105.00 105.00 106.00 109.00 96 FY2014 -2015 Town of Marana Annual Budget & Financial Plan COURTS Department Overview The mission of the Maran a Municipal Court is to provide a foru m for th a fair and impar tial adjudication of alleged violations as established by the Arizona Revised Statutes and Town of Marana Ordinance Code. The Court will strive to resolve these cases expeditiously and efficiently in an environment that is safe for all concerned. We shall do this in a manner which will enhance and uphold the integrity and independence of the judiciary, th us maximizing our comm unity's confidence in the court. We will stri ve to becom e increasingly customer service orien ted, innovative and creative in technol ogy and in a II of our operations. The court shall maintain a supportive working environment by encouraging teamwork and employee growth. 2013 -2014 Accomplishments • Continued in -house probation monitoring section, which eliminated the need to contract probation services to an outside vendor. • Continued the home arrest program allowing certain offenders to be monitored at home via an electronic monitoring bracelet, saving the town significant costs for Pima County jail incarceration Bond Schedule cards continue to be printed in house saving revenue and providing real time changes when necessary • Reviewed and modified the bond schedule including town ordinances to correct disparities between similar offenses cited under state statute. • Joined in a multi jurisdictional effort to establish a Veterans Court which provides enhanced court services to the veterans in our community. 2014 — 2015 Goals & Objectives • Continue to refine and expand accomplishments of prior years • Focus on methods to improve collections and reduce failure to appear rates by exploring the most recent technology available, for example "robo calling." and an IVR system. The court is waiting for the Town to expand its website to allow for online payments, as the majority of Courts in the state currently provide FY2014 -2015 97 Town of Marana Annual Budget & Financial Plan • Explore and enhance various techniques and methods to insure the maintenance of exceptional customer service FY2014 -2015 Council Strategic Expected Outcome Performance Indicator FY 2012 FY 2013 FY 2014 FY 2015 Plan Goal Actual Actual Projected Budget Provide fair and equal ° justice, and provide fu exceptional customer Case processing error rate 7% 5% 5% 5% service by reducing the error rate of processing 06 cases to 5% or under, to ensure that the rights of 0 our citizens are not Citations filed 9 9 9400 9600 unduly affected by simple mistakes Provide exceptional 0 customer service to litigants. Reduce the o amount of complaints Complaints received 8 5 11 7 o and negative comments about Marana's court to less than 10 per year Maintain open communication and o provide a better understanding of the judicial system by Number of meetings with retaining and fostering Town officials which include 20 26 26 26 C6 open communication dept. head meetings, a between the Court and community connections 101 a, citizens of the Town of ° L Marana and maintaining an Open Door policy with Town officials Provide fair and equal o justice to litigants and reduce exorbitant jail Number of home arrest 54 61 61 50 ro o costs imposed by Pima offenders � Pq County. Continue and enhance a Probation Department and Home Detention program to Number of monitored 200 215 215 195 o enhance the Court's probation cases ability to enforce the condition of sentencing Town of Marana Annual Budget & Financial Plan Expenditures by Category Pe rsonnel & Benefits Cost Contracted S ervices Operating Supplies & Equip ment Capital Outlay Total by Category Expenditures By Category General Fund JC Fu nd FTG Cou Fun Local Technology Fund Total by Fund FY2014 -2015 M FY 2012 FY 2013 FY 2014 FY 2015 Actual Actual Projected Budget 818,85 853,990 875,459 926,952 121,030 113,004 106,626 219,696 14,711 15,457 13,607 402,250 - - - 10,000 $954,593 L $982,451 $995,692 $1,558,898 1.00 Court Clerk Total Courts 5.00 14.00 4.00 T 14.00 4.00 14.00 FY 2012 FY 2013 FY 2014 FY 2015 Actual Actual Projected Budget 905,598 942,229 966,680 1 - 1,717 0 67,000 - 0 0 38,500 48,995 38,506 29,012 434,282 $48,995 $982,452 $995,692 $1,558,898 L� Town Magistrate Court Services Operations Specialist Executive Assistant Court Ad Court P Monito Court Security Guard FY 2012 Actual 1.00 - FY 2013 Actual 1.00 - 1.00 FY 2014 Projected 1.00 1.00 FY 2015 Budget 1.00 1.00 - 1.00 1.00 2.00 1.00 1.00 1.00 2.00 - 1.00 1.00 1.00 1.00 2.00 2.00 Court Collections Specialist 1.00 1.00 1.00 1.00 C ourt Superviso Courtroom Specialist II Courtroom Specialist I 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 - - 5.00 14.00 1.00 1.00 Court Clerk Total Courts 5.00 14.00 4.00 T 14.00 4.00 14.00 99 Town of Marana Annual Budget & Financial Plan OW N �F '�RI ONE This page intentionally left blank FY2014 -2015 Town of Marana Annual Budget & Financial Plan PUBLIC SERVICES ADMINISTRATION r"M Public Works Department Overview Public Services Administration affords oversight and general management services to provide for certain capital improvement programs, continuous, reliable operations and maintenance of infrastructure, facilities, and fleet for the Town of Marana. 2013 — 2014 Accomplishments • Continued engagement in the Asset Management development phase and carry out of the program • Pavement Preservation Program and its continuous progression • Supported wastewater transition and operations services • Provided interim management services to Technical Services Department 2014 — 2015 Goals & Objectives • Improve wastewater operational efficiency • Deploy pavement preservation program • Complete asset inventory FY2014 -2015 ®i Town of Marana Annual Budget & Financial Plan FY2014 -2015 Expenditures by Category Personnel & Benefits Cost Contracted Services Operating Supplies & Equipment Total by Category Expenditures By Category General Fund Total by Fund =::v I I FY 2012 FY 2013 FY 2014 Actual Actual Projected 479,345 354 127,336 9 5 1 Council Strategic Expected Outcome Performance Indicator FY 2012 FY 2013 FY 2014 FY 2015 Plan Goa/ Actual Actual Projected Budget 0 -° Improve wastewater Reduce operational costs by o operational efficiency 30- percent 15% 15% 15% 15% o c 06 = -° Deploy pavement o preservation program Percent of approved Budget 75% 100% 100% 100% o work program completed 0 Inventory remaining systems 85% 100% 100% 100% 0 0 including wastewater ro Complete asset 0) o inventory Complete project management integration of maintenance 90% 100% 100% 100% projects Expenditures by Category Personnel & Benefits Cost Contracted Services Operating Supplies & Equipment Total by Category Expenditures By Category General Fund Total by Fund =::v I I FY 2012 FY 2013 FY 2014 Actual Actual Projected 479,345 354 127,336 9 5 1 5 1 360 4 5 $494,332 $363,528 $134,884 FY 2012 FY 2013 Actual Actual $494,332 $363,528 $494,332 $363,528 102 FY 2014 Pr $134,884 $134,884 FY 2015 Budget 137,177 2,160 2,850 $142,187 FY 2015 Budget $142,187 $142,187 Town of Marana Annual Budget & Financial Plan Public Services General Manager FY 2012 Actual FY 2013 Actual FY 2014 Projected - FY 2015 Bu dget - 1.00 - 1.00 - - 2.00 1.00 1.00 Public Works Director Assistant Public Works D irector Traffic Operations E Manager Contracts Analyst Senior Administrative Assistant Total Public Services Administration 1.00 1.00 1.00 1.00 - - - - 1.00 1.00 1.00 4.00 1.00 - 2.00 4.00 FY2014 -2015 103 Town of Marana Annual Budget & Financial Plan OW N �F '�RI ONE This page intentionally left blank FY2014 -2015 104 Town of Marana Annual Budget & Financial Plan OPERATIONS &MAINTENANCE Department Overview FY2014 -2015 The Public Works operations and maintenance department is committed to providing the community with the best value in road and infrastructure, maintenance, and improvements. The department works hard to maintain the value of the funds available and spent on the improvements and maintenance of the road system within the Town. The department supports the Town's strategic plan, and considers itself a developing partner in the growth and prosperity of the community. 2013 — 2014 Accomplishments Facilities: • Mobile technology - Purchased 1 Wi -Fi only tablet for BACtalk and Cartegraph management Re- verified all Facilities assets and attributes that are currently in Cartegraph Put stock materials into the system and start tracking usage • Trained staff on work orders and tracking department support and projects and fine -tuned the work order process • Received training on BACtalk system from Climatec • MOC locker room remodel Parks Admin building remodel • MOC office remodel for Public Works to accommodate 1 additional office and reception area • Planning out a funding program for long term asset replacement in the Facilities Master Plan Created new key control system within Cartegraph and re- inventory all keys and collect data on what keys staff members have. • Re -core and re -keyed the MOC with the new Marks keyway system and created a new key hierarchy for the Town • Reviewed lighting and energy audits to see if there is affordable energy saving the Town can take advantage of under the current budget • Created detailed inspection forms and schedules for all facility assets • Created a HVAC filter inventory and maintenance schedule • Created an annual inspection schedule for all facilities • Inventoried materials and created MSDS book for the MMC and MOC facilities areas Fleet: • All staff ASE Certified — added 5 new certifications and renewed 10 certifications • Seventh year in a row the shop has achieved ASE Blue Seal Shop certification. The Town shop is one of only ten in the state that is BMW Certified • Purchased and outfitted over 36 units • Performed and completed audit of older vehicle fuel keys and equipment • Successfully completed Fuel Master Fuel key upgrades for over 350 Town vehicles • Gained Cartegraph implementation of Fleet Maintenance Program • Provided 24/7/365 on call services for Town vehicles, and direct support for special events 105 Town of Marana Annual Budget & Financial Plan Street Maintenance: FY2014 -2015 • I -10 East and west bound Town of Marana limits (mowing of weeds, Trimming Trees, Clean off and on ramps, pick up trash, spraying interchanges) • Ina road beautification, added new river rock, spread DG, and plant new vegetation • Crews continue to remove and replace concrete sidewalk, trip hazards, and repair asphalt sink holes and potholes throughout the Town of Marana Established a weekly meeting with representatives from the town departments to discuss weekly work schedules or if any assistance is needed • Crack sealing crews completed the following: - Harvest Moon and Gladden Farms blocks - 1 2 3 4, 6 8 9, 10, 11, 12, 18, 19, 20, 21 - Rancho Marana blocks - 2 2 -7 4 - Lon Adams between Moore Rd & Tangerine Farms Rd - Gladden Farms Dr. between Lon Adams Rd & Tangerine Farms Rd - Cortaro Ranch - Willow Ridge - Cortaro Farms Rd East and West Bound from I -10 to Town Limit - Sandy Desert Trail - Camino De Oeste from Cortaro Farms Rd to Town Limit - Silverbell Place - Continental Ranch Parcel 11 - Dove Mountain area: - Quail Crossing II • The following is the Pavement Preservation completed by treatment: Chip Sealb - Continental Ranch Parcels 9 and 10 - The Bluffs at Dove Mountain - Continental Ranch Quail Park - Continental Estates - Dove Mountain Quail Crossing - Silverbell Hills Estate - Sunset Acres II - Continental Ranch Parcel 50 and 51 - Sunset Ranch - Moore Road East and West in Dove Mountain Foo Seal`. - Sombrero Peak Estates HAS: - Quail Crossing II at Dove Mountain Traffic Operations: • Installed the four -way stop at Tangerine Farms Rd /Moore Rd • Installed Quiet Zone signs in support of the Town's Quiet Zone initiative Installed new technology controller at the intersection of Ina Rd /Thornydale Rd Installed battery back -up systems at 100% of the Town's signals • Retimed signal timing along Ina Rd and Thornydale Rd corridors for more efficient movement of traffic • Began the upgrade of all Town signs to the highest quality Type XI, Diamond Grade retroreflective signs Began to eliminate obsolete or unnecessary signs to deliver cost savings to the Town Code Enforcement: • Sign Code revision will be completed through Task Force before end of fiscal year • Completed Graffiti Abatement Pilot Program with great results and will be working on formalizing the program and making it permanent • Began addressing Dilapidate Buildings with Town Building Official and have successfully caused the removal of a few of these buildings and the securing of others already Established protocol with PD for Code Enforcement assistance • Worked with Vendor and TS to obtain field -use tablets and developed an app that allows us to complete more work in the field, thus increasing productivity Town of Marana Annual Budget & Financial Plan FY2014 -2015 • Will have completed Zoning Enforcement certifications and will continue completing certifications on Property Maintenance through the International Code Council • Completed community outreach through open houses and the development and distribution of educational literature • Formalized a process of dealing with vacant /abandoned properties with Legal and have successfully cleaned and recorded liens against several properties already • Continued to develop relationships between Code Enforcement and other Town departments and community organizations Increased proactive enforcement of Town Code violations • Successfully worked on modifying Town Code to grant authority for Code Enforcement to deal with business license violations Received authority from the Police Department to write police reports for graffiti /vandalism, illegal dumping, and theft of Town owned property. • Began program to address False Alarm violations of Town Code 2014 — 2015 Goals & Objectives Facilities: Budget for re -core and re -key of the MMC, Parks Admin, Senior Center, Wastewater and Beacon Hill with the new Marks keyway system and hierarchy • Continue to review Solar and other energy efficient options for existing and future facilities • Update Facilities Master Plan as needed • Create SOP for all major Facility operations (main breaks, annual inspections, BACtalk etc) • Work on solutions for the deficiencies at the MMC in regards to heating • Work on solutions for the electrical risk control hierarchy at all facilities • Train staff on the asset management and reporting components of Cartegraph • Work on solutions for short and long term records storage • Chip seal or micro surface MOC yard, front parking and Parks Admin parking • Plan and schedule HR remodel MMC 3r floor • Plan, schedule and build a workout gym at the MOC to include HVAC installation and showers at the Facility warehouse and locker rooms Add an automatic gate at the Old Yard or (Water Operations Center) • Add a modular office for Water at the Old Yard (Water Operations Center) • Add coolers to the warehouse at the Old Yard (Water Operations Center) 2n floor carpet replacement at the MMC • Water and PD carpet replacement at the MOC Add automatic door openers at the MOC warehouse and Facilities warehouse • Paint interior and exterior of Community Center • Begin preliminary planning for a new Multi -use facility for Police Department ,Public Works and Parks and Rec • Schedule classes for certifications in HVAC for all staff Research other certifications and training in facilities to better serve the department and Town • Plan out short and long term HVAC replacement throughout the Town Fleet: • Identify areas in shop where relocation, update, and storage of parts and supplies. This will show accountability and will enhance customer service with fewest delays possible during service and repairs Relocate and clean upper warehouse storage areas that were used by Water, and reduce crowded work space in main shop area Identify shop tools and equipment that may need updating or replacement in order to maintain newer vehicles and equipment • Offer special training to employees, utilizing outside vendors, which can be a reduction in cost, or no cost to Town employees • Ongoing updates and refresher training and recertification on ASE • Continue to reorganize shop towards the storage of liquids and chemicals in proper lockers to be in compliance with ongoing changes with hazardous materials, and to ensure that Safety Data Sheets are updated with material readily available to all employees. • Create a log out and tag out program for faulty equipment or maintenance issues Fully implement the Cartegraph program with updates in order to discontinue the existing outdated ShopKey program Increase dialogue with Town departments in order to network and effectively work towards positive customer service, including our internal and external customers • Work towards developing a plan to remove, upgrade or abandon completely the older gasoline and diesel fuel storage tanks in back of Fleet 107 Town of Marana Annual Budget & Financial Plan Street Maintenance: FY2014 -2015 • Establish a yearly grading schedule in order to provide the highest level of maintenance on all Town of Marana rural roads • Coordinate all roadway maintenance crack seal, patch Jobs, and Mill and Fills to coincide with the Annual Pavement Preservation Program Establish a Town wide ADA Ramp upgrade program Town • Continue to provide a safety training meeting within our crews on the importance of avoiding any hazards and any safety issues that arise. • Continue to certify all street maintenance staff in becoming certified flaggers • Continue to establish performance training between supervisors and line staff to discuss weaknesses and strengths of each staff in order to build a better and stronger team • Continue to implement cost saving and time saving elements within the department Traffic Operations: • Continue to maintain level of service on all signs, pavement markings, and signal systems • Begin a plan to replace/ retrofit intersection luminaires with LED lighting for Town -wide cost savings • Continue to replace older technology signal controllers with the latest controller technology (goal of 30 -40% of the Town's current signal controllers to be replaced) • Continue to replace and upgrade all of the Town's signs to the highest quality Type XI, Diamond Grade retro reflective signs • Make all intersections fully video detection capable (serves as a redundant system to in- ground induction loops) • Begin a plan to upgrade the Town's signal systems to be Accessible Pedestrian Systems (APS) for the visually impaired • Continue to monitor the Town's signal systems to find areas to improve traffic progression and efficiency both locally and regionally • Continue to work with all Town Department's to provide excellent customer support Code Enforcement: Finalize Graffiti Abatement Program upon conclusion of Pilot Program • Conduct additional Open Houses and complete more community outreach • Develop a plan of action with other Town departments to deal with identified issues in northern Marana • Complete Property Maintenance & Housing Inspector certifications Implement and enforce changes made to Sign Code • Continue working with Building and Legal to increase role /responsibility of Code Enforcement in regards to Dilapidated Buildings to ensure that these types of buildings are properly addressed • Continue working with other Town departments and community groups to ensure minimum property standards are maintained and exceeded • Work with TS and PD to streamline false alarm reporting to ensure consistent application of Town Code in regards to false alarms • Work on developing a multi - discipline team to address problem areas within the Town with the Police Department, Building Department, Legal and Community Development • Develop a program to effectively monitor business license checks between Code Enforcement and Finance /Business Licensing Town of Marana Annual Budget & Financial Plan FY2014 -20 =9 VA or Council Expected Outcome Performance Indicator FY 2012 FY 2013 FY 2014 FY 2015 Strategic Expected Outcome Performance Indicator FY 2012 FY 2013 FY 2014 FY 2015 Plan Percentage of fleet staff Actual Actual Actual Budget Goa/ Reduce downtime for trained and certified as ASE 100% 90% 90% 100% ' Com lete a detailed p Perform site inspections and inventory of all Town capture detailed inventory of o 65% 0 60 /0 0 85 /0 0 90 /o o Facilities all assets that require 75% 75% 50% with 95% U maintenance and repair P Cartegraph >1 Select personnel from 12% 12% 10% 10% Replace vehicles that departments who will plan and '� Facility Master Plan develop the Town's first E 100% E inefficient to operate Facility Master Plan. 15% 15% 100% Continuously o Document Elements of this Ian will P Updating p g U Work with Human encompass current and future Resources and Facility requirements E Identify and develop Fleet maintenance 50% 65% 70% 80% Fleet replacement 90% 90% 95% 100% Standard Operating Generator operations 85% 90% 95% 100% Procedures (SOP's) for all aspects of the Facility key requests 95% 60% 60% 90% Building Modification 75% 75% 85% 90% U Facility /Fleet Operations department requests U Complete a street Complete inventory of all inventory project Town infrastructure 0 65 /0 0 65 /0 0 90 /0 0 95 /o which will determine the amount of Town signage, lighting, Improve tracking of signage, 100% U traffic signals, striping, lighting and traffic signals 100% 100% 100% Continuously curbs, streets, and Updating sidewalks =9 VA or Council Strategic Expected Outcome Performance Indicator FY 2012 FY 2013 FY 2014 FY 2015 Plan Goa/ Actual Actual Actual Budget Percentage of fleet staff Z. -E Reduce downtime for trained and certified as ASE 100% 90% 90% 100% :3 E routing maintenance techs and repair of Fleet U vehicles Percentage of improved fleet 75% 75% 50% with 95% maintenance tracking Cartegraph >1 Percentage of vehicles 12% 12% 10% 10% Replace vehicles that replaced Percentage of APWA E are ineffective and E inefficient to operate benchmark for staff to fleet 41% 41% 41% 41% U ratio >1 Work with Human Resources and Administrative directive for E Technology Services to building access 100% 100% 60% 90% o develop key access U policy � Launch the Pavement All town roads inventoried and 80% 100% 50% 100% Preservation Program inspected U =9 Town of Marana Annual Budget & Financial Plan Expenditures by Category Personnel & Benefits Cost Contracted Services Op Supplies & Equipment C apital Outl Total by Category Expenditures By Category General Fund Highway User Revenue Fund I Total by Fund Facilities & Fleet Services Manager Superintendent Community Response Manager Foreman Traffic Signal Technician III Traffi Signal T II Sians & Markinas Technician F Technician II SUMMARY BUDGET FY 2011 Actual FY 2012 Actual FY 2013 Projected 1 1 2 1 1 2 380,393 405,346 431 289 50,793 260,0 $3,782,069 $4 $4,881,122 Fleet Technician I Senior Facilities Technician Facilities T echnician Small Engine Me chani c Inmate Services Coordinator Equipment Operator Airport Operations Coordinator Maintenance Worker Laborer Executive Assistant Administrative Assistant C ode En forcement Officer Total Operations & Maintenance FY2014 -2015 FY 2014 Budget 2,286,185 3,518,239 478,148 660,70 $6,943,272 V low FY 2013 Actual - FY 2014 Projected - 3.00 1.00 MARY BY FUND 2.00 a 4.00 FY 2011 FY 2012 FY 2013 FY 2014 Actual Actual Projected Budget 1 2,145,892 2 2,804,295 1,928,756 1,872,526 2,645,206 4,138,977 $3,782,069 $4,018,418 $4,881,122 $6,943,272 FY 2012 Actual 1.00 1.00 1.00 5.00 1.00 1.00 FY 2013 Actual - FY 2014 Projected - 3.00 1.00 FY 2015 Budget - 3.00 1.00 4.00 2.00 1.00 4.00 4.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 2.00 1.00 1.00 1.00 1.00 3.00 3.00 1.00 3.00 5.00 1.00 - - 1.00 - 1.00 1.00 1.00 4.00 3.00 1.00 3.00 5.00 1.00 1.00 2.00 36.00 - 1.00 1.00 1.00 1.00 1.00 1.00 4.00 4.00 3.00 3.00 1.00 3.00 5.00 1.00 1.00 3.00 5.00 1.00 1.00 1.00 2.00 2.00 32.00 35.00 36.00 am Town of Marana Annual Budget & Financial Plan ENGINEERING Department Overview The Engineering Department provides oversight of projects to ensure that dev elopment follows Town ordinances and engineering practices, maintains the safety of the public and the environment, recommends mitigation measures to reduce im pacts from development and addresses the infrastructure needs throughout the town through planning and design of major roadways and infrastructure safety enhancements. 2013 — 2014 Accomplishments • Participated with Pima County in drafting their new detention/ retention manual and ensured inclusion of design standards important to our community's special characteristics. Provided detailed hydrology, hydraulics, scour and erosion calculations and other information to CIP and Operations and Maintenance which has allowed them to limit the scope and cost of engineering services procured from outside engineering firms. • Worked with Developers and increased the utilization rate of the way- finder signs. Adoption of new impact fees for roads and parks. In conjunction with Union Pacific Railroad, Amtrak, Federal Railroad Administration, and the Arizona Corporation Commission, a Quiet Zone (no routine blowing of train horn) was established, covering all of the Town's at -grade railroad crossings. • A multi -way stop control was installed at the Tangerine Farms Road /Moore Road intersection. Traffic control plans and the design of parking facilities were prepared and implemented for special events in the Town, to include Founders Day, 4 of July Spectacular, Marana Main Street Festival, and the Accenture Matchplay Golf Tournament. • Streamlined Real Property submittal processes to assist the public and developers in working with the Town. • Continue to negotiate with Professional Services and Public Relations Vendors for Capital Program needs. • Successfully transition processing of development related land title and some real property rights to Planning & Development. FY2014 -2015 Town of Marana Annual Budget & Financial Plan • Conducted the public process and design resulting in the addition of speed humps on Palmbook Avenue in accordance with the Town's speed awareness program • Managed the restudy of the Town's impact fees for streets and parks 2014 — 2015 Goals & Objectives • Continue to assist the Legal Department with the Land Development Code (LDC) rewrite • Update to the Subdivision Street Standards concurrent with the LDC rewrite • Continue with the FEMA Community Rating System program (CRS), with outreach and education which results in Marana residents receiving a higher discount on flood insurance • Assist in the updating of the Major Routes Plan • Update the Speed Zone Map and Table FY2014 -2015 112 Council Strategic Expected Outcome Performance Indicator FY 2012 FY 2013 FY 2014 FY 2015 Plan Goa/ Actual Actual Projected Budget Number of SWPPP's reviewed 45 20 40 40 in -house Form A Public Infrastructure NA NA 23 30 Permits reviewed /Issued Number of Sewer /Water NA NA 3 5 O Permits reviewed /Issued co Number of Floodplain Use NA NA 19 25 Permits issued 06 In -house review of plans Number of Type 2 permits a taken in /reviewed for larger NA NA 28 35 L, developments Number of Engineering plans 94 198 280 350 reviewed in -house Number of Planning documents reviewed in -house 80 31 80 150 (rezones, spec plans, SLUC, minor land div) Number of Stormwater 60 47 54 60 inspections performed Ul ° -house Number of Private In Ul o inspection /observation of development permits 20 15 16 20 0) C private development inspected 0 Number of Type 1 permits 18 18 46 40 taken in / reviewed Ln ° ro Facilitation of CIP Number of CIP projects with Environmental Facilities in 4 4 5 4 c p 0 o program permitting C o Number of Traffic Work 120 100 60 75 fo Maintain the operations Orders o 0 safety of Town streets ~ Number of Service Request Assignments 200 200 200 225 112 Town of Marana Annual Budget & Financial Plan FY 2012 Actual IL STRATEGIC PLAN GOALS & OBJECTIVES (REAL Propert Projected Section) Am council Strategic Expected Outcome Performance Indicator FY 2012 FY 2013 FY 2014 FY 2015 Plan Goal 55,971 70,160 Actual Actual Projected Budget Number - Existing CIP Projects 21 22 25 29 M ° - Closed CIP Projects 6 7 10 12 N umber o Capital Projects Number -CIP subprojects processed /closed 95 80 119 165 o Number -CIP Plan Reviews 12 18 14 16 0 � Number- CIP Survey Reviews UK UK 15 15 06 In -house Plan Review Number - Planning /DSC plans a L_ reviewed in -house 325 298 55* 60* (rezones, FP, DP, spec plans, Utility, Improvement, MLD) 0 -6 Number- Licenses /Revolving Ul ° ro Private Development Licenses Number abandonments, 66 71 43 15 o c Property Rights Projects dedications, easements, releases 31 26 7* 8* C Number- Public Records 26 19 11 15 Public Records Requests & CRT o Requests /CRT /Substantive Number - Substantive Phone 665 739 119* 140* Phone Calls Calls Expenditures by Category Personnel & Benefits Cost Contracted Services Operating Supplies & Equipment Capital Outlay I Total by Category OF Expenditures By Category General Fund Grants And C ontributions Highway User Revenu 2008 Series Bonds $3,994,041 $4 $38,344,720 &T�'§LMM-M1M-AMkM- ' FY 2012 FY 2013 FY 2014 FY 2015 Act Act Projected B 2 2 2 2 41,362 - - 39,606 - 148,499 691,689 722 413,399 87,327 4 92 FY2014 -2015 1� FY 2013 FY 2014 FY 2015 Actual Projected Budget 1 1 1 63,589 59 282 58,633 55,971 70,160 1 2 36,000,222 1,993,258 52,712 64,954 4,162,587 $6,273,511 113 Town of Marana Annual Budget & Financial Plan FY2014 -2015 D Expenditures By Category : FY 2012 Actual -. FY 2013 Actual FY 2014 FY 2015 Projected Budget South Benefit Area Impact Fees 16,457 34 3 763,185 North Benefit Area Impact Fees - - - 100,000 Park Impact Fees 908,970 119 622 1 Transportation Fund 582 390,981 434 5 1/2 Cent Sales Tax 42,489 - 10,525 685,825 Other Agency 347,899 52 1 9 Pima County Bonds - - - 35,000 Regional Transportation 1 I 1,068,341 1 615,633 1 16,078,944 Total by Fund $6,273,511 $3,994,041 $4,563,271 $38,344,720 Town Engineer Assistant Director of Engineering CIP Engineering Division Manager Traffic Division Manager Traffic Enginee Civil Engineer Environmental Project Manager Engineering Specialist Engineering Aide Senior Plans Examiner Plans Examiner Plans Revi Technici CIP Engineering Division Manager Construction Manager Project Coordinator Construction Inspector Right of Way Inspector Project Control Specialist Project Manager Real Property Acquisition Agent Executive Assistant [Total Engineering FY 2012 Actual FY 2013 Actual 1.00 FY 2014 Projected FY 2015 Budget 1.00 1.00 1.00 1.00 1.00 - - 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 - 1.00 1.00 1.00 2.00 2.00 3.00 1.00 _ 1.00 1.00 3.00 3.00 3.00 1.00 1.00 1.00 1.00 _ _ 2.00 _ 1.00 _ _ _ - - 1.00 1.00 - - 2.00 2.00 - - 1.00 2.00 - - 2.00 2.00 - - 1.00 1.00 - - 1.00 1.00 - - 1.00 1.00 - - 1.00 1.00 1 22.00 1.00 1.00 T 22.00 - 15.00 - 11.00 114 Town of Marana Annual Budget & Financial Plan PARKS 8 RECREATION Department Overview The Town of Marana Parks and Recreation Department is dedicated to developing and implementing quality parks, trails, and leisure services for our community with a proud commitment to excellence, safety, and sustainability. 2013 — 2014 Accomplishments • Constructed 3 additional miles of backcountry trails in the Tortolita Trail System. • Applied for National Recreational Trail Status for Town of Marana Tortolita Trail System • Erected 3 shade structures at Heritage Park Display Garden and constructed garden area. • Replaced 2 ball field fences and renovated to fields Ora Mae Harn Park. • Partnered with Oro Valley Parks and Recreation on 3 n M.O.V. E. Across 2 Ranges event • Increased Youth Flag Football participation 18% with a 22% increase in revenue • Expanded Pee Wee Soccer program participation 37% with a 38% increase in revenue • Increased Egg Nog Jog participation by 45% • Activity Registration increased by 222 transactions with a 28% increase in online sales (reducing Town paid ActiveNet fees) as of Dec. 2013. FY2014 -2015 115 Town of Marana Annual Budget & Financial Plan FY2014 -2015 Expenditures by Category Personnel & Benefits Cost Contracted Services Operating Supplies & Equipment FY 2012 Actual FY 2013 Actual 1,918,191 FY 2014 Projected 2 Council Strategic Expected Outcome Performance Indicator FY 2012 FY 2013 FY 2014 FY 2015 Plan Goa/ 558,850 Actual Actual Projected Budget o Provide quality parks Maintain quality park facilities 135 acres 135 acres 143 acres 143 -61 and leisure service and 1 $3,067,015 T $4,040,952 - - $3,141,514 Total by Fund U opportunities for the Maintain quality paths and Marana Community trails 49 miles 49 miles 51 miles 53 miles ° 4-1 Provide regional Construct Heritage Park a recreation destination Splash Pad N/A N/A Planning Complete for Marana oc 'E :3 Provide community Community events provided at supported events park Park Facilities 300 320 307 315 � Facilities U Expenditures by Category Personnel & Benefits Cost Contracted Services Operating Supplies & Equipment FY 2012 Actual FY 2013 Actual 1,918,191 FY 2014 Projected 2 FY 2015 Budget 2 ,334,566 1 432,554 396,599 355,838 558,850 614,164 680,601 681,823 884,836 Capital Outlay 926,250 146,123 $ 6,423 262,700 Total by Category $3,637,158 1 $3,067,015 T $4,040,952 0 Expenditures By Category FY 2012 Actual FY 2013 Actual FY 2014 FY 2015 Projected Budget General Fund 2 2 2 4 Impact Fees — Parks 443 17,624 - - 548,960 Pima C ounty Bond Funds 142,027 118,820 - 202 Grants & Contributions - - 1 - 91,008 Other Agency - - $3,141,514 Total by Fund $3,637,158 $3,067,015 $4 W Town of Marana Annual Budget & Financial Plan FY2014 -2015 AUTHORIZED M Parks - Administration: Parks and Recreation Director Assistant Parks and Recreation Director Special Events Coordinator Executive Assistant Parks and Recreation Services Clerk Parks - Recreation: Recreatio Coordinato Recreation Programmer POSITIONS FY 2012 Actual 1.00 - FY 2013 Actual 1.00 1.00 FY 2014 Projected 1.00 FY 2015 Budget 1.00 1.00 1.00 1.00 2.75 4.00 1.00 - - - 1.00 1.00 1.00 2.75 2.75 2.75 5.00 5.00 4.00 2.00 2.00 2.00 2.00 Recreation Assistant 0.75 0.75 0.75 0.75 Parks - Maintenance: Superintendent Parks M aintenance Supervisor Assets Coordinator Foreman Senior Maintenance Worker Laborer Superintendent Parks - Senior Programs Recreation Programmer R Assistant Total Parks 1.00 2.00 1.00 - 10.00 7.00 1.00 1.00 1.00 36.50 1.00 1.00 1.00 1.00 1.00 2.00 - - 1.00 1.00 1.00 - 9.00 6.00 1.00 9.00 9.00 6.00 6.00 1.00 1.00 1.00 0.75 33.25 1.00 1.00 0.75 0.75 33.25 32.25 117 Town of Marana Annual Budget & Financial Plan OW N �F '�RI ONE This page intentionally left blank FY2014 -2015 Town of Marana Annual Budget & Financial Plan COMMUNITY DEVELOPMENT &NEIGHBORHOOD SERVICES Department Overview Improving the quality of life for our residents and neighborhoods is the primary goal of the Community Development and Neighborhood Servi ces Department. Engaging the community in ongoing dialogue provides opportunities for the public and private sectors to: identify, refine and articulate needs; cooperatively problem - solve; collaboratively work to develop viable solutions to address needs; measure outcomes and celebrate successes; communicate regularly and clearly though relationships established by mutual trust and a shared vision. The key functions in Community Development and Neighborhood Services all center on providing appropriate services to the general population and working to solve issues that affect individuals, neighborhoods, and the entire commu nity. These functions include: Neighborhood Services; Affordable Housing; Transit Management; Community -wide Heritage Preservation; and Grant and Fund Development. 2013 — 2014 Accomplishments • Provided housing rehabilitation services for fourteen (14) area homeowners • Received ten (10) new housing rehabilitation applications • Received $1.8 million in grant funding for critical projects • Completed rehabilitation projects on fourteen (14) qualifying homes • Had over 72,000 riders on the Sun Shuttle routes in Marana • Produced three major regional events Star Spangled Spectacular; Holiday Festival and Christmas Tree Lighting; and Marana Main Street Festival • Recognized community members with the Ora Mae Harn Crystal Legacy and Branding Iron Awards. • Successfully facilitated numerous outreach meetings with the community and stakeholders for the Marana Heritage Park FY2014 -2015 RLO Town of Marana Annual Budget & Financial Plan 2014 - 2015 Goals & Objectives • Increase community outreach by forming partnerships with other community service organizations Enhance the Community Development and Neighborhood Services webpage to provide valuable community resources available to the public Increase awareness of history and heritage with events and community outreach • Evaluate ridership needs in areas of new commercial development and propose changes to current routes Work with the Marana Regional Landfill on quarterly neighborhood roll -offs and voucher program • Research possible grant funding sources for projects identified in the Strategic Plan FY2014 -2015 STRATEGIC PLAN GOALS & ion A OBJECTIVES council Strategic Expected outcome Performance Indicator FY 2012 FY 2013 FY 2014 FY 2015 Plan Goal Actual Actual Projected Budget Receive completed community 250 250 - surveys Participate in ' E Increase community � E engagement Business /Community 14 24 24 24 o Conversations Provide Mobile Town Hall for _ 7 1 2 U special/neighborhood events Housing Rehabilitation projects 14 15 14 8 E Preserve and produce completed M affordable housing New Affordable Housing Units 2 1 1 1 E ° alternatives for Marana Land Acquisition /Entitlement U residents. for Affordable Housing 2 - - - Projects CD Strengthen community Catalogue and preserve 50 25 71 25 (0 character by linking the heritage objects Encourage tours and programs 2 10 10 12 = past, present, and future focused on heritage Facilitate neighborhood 30 35 2 10 'E meetings Strengthen reservation g p Organize neighborhood 2 5 3 4 � E efforts in Colonic o neighborhoods cleanup days 1 2 - - U Complete neighborhood plans 120 Town of Marana Annual Budget & Financial Plan FY2014 -2015 BUDGET SUMMARY ff-J ___J -Ah- qq Expenditures by Category FY 2012 FY 2013 FY 2014 FY 2015 Actual Actual Projected Budget Personnel & Benefits Cost 231 304,976 3 26,439 p 2411514 Contracted Services 135,473 129 118,358 172,853 Operating Supplies & Equipment 98,811 94,388 148,803 328,920 Capital Outlay 83,169 5,868 27,015 - Total by Category $549,228 $534,490 $620,615 $743,287 L BUDGET SUMMARY BY FUND Expenditures By Category FY 2012 FY 2013 FY 2014 FY 2015 Actual Actual Projected Budget General Fund 211590 308,446 344,435 358,287 Commun Development Block Grant 119,333 88,204 163,149 215,000 Revolving Affordable Housing 9,241 31,932 12 70, 000 Grants & Contributions 38,238 - - - Bed Tax Fund - 12,518 10,386 - Local Transportation 87,658 88,738 90,223 100,000 Regional Transportation Fund 83,168 4,652 - - Total by Fund $549,228 $534,490 $620,615 $743,287 121 , . . COUnC %/ Strategic Expected Outcome Performance Indicator FY 2012 FY 2013 FY 2014 FY 2015 Plan Goa/ Actual Actual Projected Budget Z. Provide transit alternatives for Marana Increase Sun Shuttle ridership 65,000 75,000 80,000 85,000 residents U Increase award ceremonies - 1 1 1 Engage community partners to _ 6 8 5 Increase Community plan Engage community partners to _ 25 50 40 Engagement in Marana o Signature Events staff events U Develop new special event BUDGET SUMMARY ff-J ___J -Ah- qq Expenditures by Category FY 2012 FY 2013 FY 2014 FY 2015 Actual Actual Projected Budget Personnel & Benefits Cost 231 304,976 3 26,439 p 2411514 Contracted Services 135,473 129 118,358 172,853 Operating Supplies & Equipment 98,811 94,388 148,803 328,920 Capital Outlay 83,169 5,868 27,015 - Total by Category $549,228 $534,490 $620,615 $743,287 L BUDGET SUMMARY BY FUND Expenditures By Category FY 2012 FY 2013 FY 2014 FY 2015 Actual Actual Projected Budget General Fund 211590 308,446 344,435 358,287 Commun Development Block Grant 119,333 88,204 163,149 215,000 Revolving Affordable Housing 9,241 31,932 12 70, 000 Grants & Contributions 38,238 - - - Bed Tax Fund - 12,518 10,386 - Local Transportation 87,658 88,738 90,223 100,000 Regional Transportation Fund 83,168 4,652 - - Total by Fund $549,228 $534,490 $620,615 $743,287 121 Town of Marana Annual Budget & Financial Plan Community Development Director Grants & Housing Coordinator Housina Rehabilitation Specialist Special Events Coordina Total Community Development & Neighborhood Services FY 2012 Actual FY 2013 Actual FY 2014 FY 2015 Projected Budget 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 - 4.00 3.00 1.00 1.00 - 3.00 1.00 4.00 122 FY2014 -2015 Town of Marana Annual Budget & Financial Plan MEA 1114 N Department Overview To provide our customers with superior service and the highe st quality, safe, reliable water supply at the best possible value. We have an obligation to make sure that our residential customers, business customers and other public entities such as our schools, medical facilities and parks have reliable access to the water they need. Marana is committed to this mission and is taking proactive steps to achieve it. 2013 — 2014 Accomplishments • Installed 500 water meters as part of the annual replacement of aging meter program. • Completed Capital Improvement project for the upgrades to the Palo Verde water system plant. Included new reservoir and booster station. • Well rehabilitation at Saguaro Bloom well. • Began non - potable system transfer process with CMID in north Marana. CMID will eventually take over accounts along Tangerine Farms and the communities of Rancho Marana and Gladden Farms. Developed and adopted a four -year water rate plan. • Developed and adopted new water infrastructure and water resources impact fee programs to support new growth development. • Install two monitor wells for future water recharge facility to be located near the Marana Water Reclamation Facility. • Conducted a geophysical survey of property identified for a future effluent water recharge facility. FY2014 -2015 123 Town of Marana Annual Budget & Financial Plan • Receive recommendation from ADWR for an additional 515 acre -feet of CAP water to the Town of Marana as part of the Non - Indian Ag Water pool reallocation process. • Continued partnerships with other local communities for the Water Conservation Alliance Southern Arizona (Water CASA) • Staff continued efforts to evaluate opportunities to save money by bringing projects in house and developing preventative maintenance projects in Cartegraph for ease of planning and resource evaluation • Continued expanding the capabilities of Cartegraph for long term planning and budgeting 2014 — 2015 Goals & Objectives • Begin the design and construction process for several water infrastructure projects to help support new growth. • Implement online bill payment solution for customers • Create a Water Production Supervisor position to support the operations staff. • Create and obtain a Utilities Engineer position. • Create and obtain a Water Resources Coordinator position. • Create and obtain a Utilities Business Service Coordinator position. • Electrical system upgrades to three water system well sites to meet current safety guidelines and provide efficiencies. • Begin Master Plan process and an implementation program to replace the current SCADA system with updated infrastructure. • Begin master plan process and implementation of construction of an effluent recharge facility near the Marana Water Reclamation Facility. • Replace 500 water meters as part of the annual replacement of the aging meter program FY2014 -2015 124 Council Strategic Expected Outcome Performance Indicator FY 2012 FY 2013 FY 2014 FY 2015 Plan Goa/ Actual Actual Projected Budgeted � y 90 ,O o WaterAsset Inventory all water assets for Q Management use in maintenance 50% 100% 100% 100% o � � management program 124 Town of Marana Annual Budget & Financial Plan FY2014 -20 STRATEGIC PLAN GOALS & OBJECTIVES I (continued) I Council Strategic Expected Outcome Performance Indicator FY 2012 FY 2013 FY 2014 FY 2015 Plan Goa/ 1 1 Actual Actual Projected Budgeted i 818,154 833,187 877,959 Capital Outlay 18,770 15,000 7,510 130,518 126,573 0 811,682 956,862 0 $3,238,245 $3,771,770 $2,760,034 4,235,754 318,040 0 $8,496,227 Debt Service Other Financing Uses Total by Category Resource Acquire additional water 100% 100% 100% 100% management resources ov v New development review, � Engineering Services hydraulic modeling, system 100% 100% 100% 100% � expansion and replacement �o activities Field Labor Repair and maintenance of � potable and non - potable 100% 100% 100% 100% o Management distribution system v SN Administrative General management of water 100% 100% 100% 100% Services utility. ov v Water Conservation Extend water resource 100% 100% 100% 100% � portfolio v ° W I I Expenditures by Category FY 2012 Actual FY 2013 FY 2014 Actual Projected FY 2015 Budgeted Personnel & Benefits Cost Contracted Services Operating Supplies & Equipment 1 1 1 1 440,975 587,607 610,193 902 1 818,154 833,187 877,959 Capital Outlay 18,770 15,000 7,510 130,518 126,573 0 811,682 956,862 0 $3,238,245 $3,771,770 $2,760,034 4,235,754 318,040 0 $8,496,227 Debt Service Other Financing Uses Total by Category 125 Town of Marana Annual Budget & Financial Plan or 71 Expenditures By Category FY 2012 Actual 1.00 1.00 1.00 Water Fund ED -r FY 2013 Water Fund - Impac Fees FY 2015 Water Renewable Resources - Wastewater Total by Fund Budgeted Utilities Director Water Operations Manager U i ii it es Services Supervisor Superintendent Water Distribution Supervisor Water Production Supervisor Utilities Resource Coordinator r Water Quality Inspector Construction Inspector Electric Pump & Well Technician Water Mechanic Water Utilities Operator II Water Utilities Operator I Civil Engineer Utility Billing Specialist U �i it es Technology Coordinator Customer Service Specialist Utilities Customer Service Clerk Total Water Department FY2O14 -2015 AARY BY FUND No 2014 FY 2015 Projected Budgeted 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 FY 2012 Actual 1.00 1.00 1.00 s FY 2012 ED -r FY 2013 FY 2014 FY 2015 Actual Actual Projected Budgeted 3 3 2 6 0 0 0 625,000 28,236 16,740 7 1 $3,238,245 $3,771,770 $2,760,034 F $8,496,227 I I . POSITIONS A 2, 1 No 2014 FY 2015 Projected Budgeted 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 FY 2012 Actual 1.00 1.00 1.00 FY 2013 7 FY Actual 1.00 1.00 1.00 1.00 1.00 1.00 1.00 - 1.00 1.00 - 1.00 - 5.00 1.00 1.00 2.10 - 1.00 - 18.10 - - 1.00 1.00 1.00 - 1.00 - 1.00 1.00 1.00 1.00 1.00 1.00 5.00 1.00 1.00 3.00 1.00 - - 22.00 1.00 - 1.00 - 5.00 5.00 1.00 - 2.10 1.00 1.00 1.00 3.00 1.00 - - 1.00 - 19.00 18.10 126 Town of Marana Annual Budget & Financial Plan WASTEWATER Department Overview Marana is committed to providing it s customers with quali ty wastewater reclamation and conveyance services and is taking pr oactive steps to achieve it. The Town will endeavor to ensure effluent owned by the Town is put to the highest and best possible use to meet long term planning goals and objectives of the Town. 2013 — 2014 Accomplishments • Finalize settlement with Pima County for the purchase and transfer of the Marana Water Reclamation Facility to the Town of Marana. • Install a solid curtain wall on the treatment plant clarifier. • Upgrade and install a new solids removal station at the facility. • Upgrade and install a new air blower and delivery system for the biolac treatment lagoon at the facility. • Compiled a complete inventory of assets at the Reclamation Facility • Acquire one additional wastewater operator for the facility. • Develop a vector control program for the collection system. • Create the position for a Maintenance Mechanic for the facility. • Changed out UV bulbs for three (3) banks • Commenced assessing SCADA / telemetry needs of wastewater reclamation facility FY2014 -2015 127 Town of Marana Annual Budget & Financial Plan 2014 - 2015 Goals & Objectives • Continue to train existing Town staff for the operation and maintenance of the wastewater reclamation facility • Continue to work with local, state, and federal regulatory agencies to maintain compliance and operation of the wastewater reclamation facility and sanitary sewer conveyance system • Improve the operational efficiency of the reclamation facility • Implement asset management tracking utilizing Cartegraph • Change out one (1) bank of UV bulbs • Reduce the amount of surface inflow to the sanitary sewer conveyance system • Clean and CCTV the last half of the sanitary sewer conveyance system • Implement the Industrial Waste Discharge Permit Program • Review the CCTV log from the first half of the system cleaning and annotate any deficiencies along with recommendations accordingly • Provide a comprehensive Preventative Maintenance Schedule for the Marana Wastewater Reclamation Facility • Development and implement a weekly safety meeting program FY2014 -2015 128 Council Strategic Expected Outcome Performance Indicator FY 2012* FY 2013 FY 2014 FY 2015 Plan Goal Actual Actual Projected Budgeted CZ o Design of work order system 10% 100% 100% 100% 4 -, Design and implement a completed o cost -based work order Identify assets which need to 0 0 0 0 system be collected 50 /0 100 /0 100 /0 100 /o Design and develop Review best management 50% 100% 100% 100% Capacity Maintenance practices for CMOM Operation and Management program 0 for the sanitary Develop CMOM plan 10% 50% 100% 100% sewerage system Locate, identify and evaluate 50% 50% 100% 100% Design and develop all manholes 'E sanitary sewerage Camera and rank all sanitary maintenance program to sewage lines o 50% 0 50 /0 0 100 /0 0 100 /o o minimize sanitary sewer Develop sanitary conveyance U overflows system cleaning program o 0 /0 0 50 /0 0 100 /0 0 100 /o 128 Town of Marana Annual Budget & Financial Plan P Expenditures by Category Personnel & Benefits Cost Contracted Services Operating Supplies & Equipment Capital Outla Debt Service Total by Category Expenditures By Category Wastewater Fund Total by Fund Water Reclamation Operations Manager Water Reclamation Supervisor Principal Wastewate Plant O pe r ato r Water Reclamation Operator II Water Reclamation Operator I Total Wastewater Department FY 2012* FY 2013 FY 2014 FY 2015 Actual Actual Projected Budgeted 79,300 273,715 299,513 336,613 1 319,538 415,876 425,406 59,044 82,051 88,441 81,215 2,354,483 1,924,057 - 7,1 74,390 - - - $3,830,993 599,361T $803,830 $7,979,628 FY2014 -2015 MARY BY FUND FY 2013 A ctua l 1.00 - ON FY 2012* 1 FY 2013 F FY 2014 FY 2015 Actual Actual Projected Budgeted $3,830,993 2 803,830 $7,979,628 $3,830,993 $2,599,361 $803,830 $7,979,628 FY 2012* Actual - FY 2013 A ctua l 1.00 - FY 2014 FY 2015 Projected Budgeted 1.00 1.00 - 1.00 1.00 - - 1.00 1.00 1.00 1.00 4.00 4.00 - 1.00 - 1.00 - - N/A 3.00 *Fiscal year 2012 is the first year of the Wastewater Enterprise Fund, 129 Town of Marana Annual Budget & Financial Plan OW N �F '�RI ONE This page intentionally left blank FY2014 -2015 130 Town of Marana Annual Budget & Financial Plan AIRPORT Department Overview The Airport department provides the communi ty with a valuable ge neral aviation air transportation resource that is part of the National Air Transportation System, and enhances and preserves the aeronautical industry for the co mmunity while maintaining the highest level of safety and professional customer service. The department also markets and leases airport land for aviation related businesses and development. Other department duties include: Maintained and enhanced airport safety and security. • Continued to align the airport with Town Strategic Plan. • Seek new business development opportunities for the airport. Managed all Federal Aviation Grants and State Aviation Grants. • Oversee and coordinate all construction activities on the airport. Performed inspections to ensure pr oper maintenance and compliance with airport mandates. • Coordinated with contractors and other departments to complete required airport maintenance. • Overlooked, coordinate and reviewed all plans and specifications for airport projects. • Prepare contracts for maintenance activities and consultant services. • Ensure land use and airspace capability with aviation uses throughout the Town and the County. • Address public concerns with aeronautical activities and noise throughout the Town. • Provided financial management of the airports operations budget. • Provided presentations, press releases, and general information for community outreach and community relations. 2013 — 2014 Accomplishments • Installed new gate access security system. • Completed ALTA survey of airport and surrounding property. • Installed additional new airport security signage. • Created new aircraft parking invoice database. • Secure airport engineering and planning consultant through FAA and ADOT approved General Services Agreement. Major update to Marana Title 15. • Create Master Tenant Lease. • Crack sealing of Runways 3/21 and 12/30. FY2014 -2015 131 Town of Marana Annual Budget & Financial Plan • Create Airport Emergency Plan. • Identify land parcels for new corporate and maintenance hangar development. • Replace all Runway End Identifier Lights (REILs). 2014 — 2015 Goals & Objectives • Increase public awareness of the airport's value to the town through airport events. • Market land parcels available for additional business development. • Install video surveillance system. • Re- establish FAA grant eligibility. • Conduct FAA Wildlife study. • Build new corporate and maintenance hangars. • Replace runways and taxiways signage. • Design Terminal, Helicopter, Parking Ramp rehabilitation. • Redesign airport website. • Update Airport Master Plan. • Create airport business plan. • Conduct rates and charges analysis. • Replace obsolete and deteriorated airfield guidance signs • Rehabilitation of Runways 3/21 and 12/30. FY2014 -2015 132 Council Strategic Expected outcome Performance Indicator FY 2012 FY 2013 FY 2014 FY 2015 Plan Goal Actual Actual Projected Budget V i Increase parking fees for parking revenue $14,000 $18,000 $20,000 $25,000 E corporate aircraft U V i Attract additional events Number of event days 15 20 25 30 E on the large ramp U v Develop new airport Increase economic impact N/A 2% 2% 10% E hangars. of airport. U 132 Town of Marana Annual Budget & Financial Plan Expenditures by Category Personnel & Benefits Cost Contracted Services Operating Supplies & Equipment Capital Outlay Other Financing Uses Total by Category Expenditures By Category Airport Fund L Totall by Fund FY2014 -2015 BUDGET SUMMARY FY 2015 Actual Actual FY 2012 FY 2013 FY 2014 FY 2015 $1,112,359 $1,178,921 Actual Actual Projected Budget $1,112,359 $1,178,921 48,106 132,310 148 147,873 103,011 66,805 60,880 166,431 53,544 55,279 64,678 71,900 - - - 2 907,698 924,527 - - $1,178,921 $274,320 $3,298,204 $1,112,359 FY 2012 FY 2013 FY 2014 FY 2015 Actual Actual Projected Budget $1,112,359 $1,178,921 $274,320 $3,298,204 $1,112,359 $1,178,921 $274,320 $3,298,204 FY 2015 Budget Airport Manager Airport Operations Coordinator Total Airport Operations 1.00 .75 1.75 *The day-to -day operations of the airport are managed by a fixed -base operator (FBO) which provides aeronautical services such as fueling, aircraft rental and maintenance, flight instruction, etc. 133 Town of Marana Annual Budget & Financial Plan OW N �F '�RI ONE This page intentionally left blank FY2014 -2015 134 Town of Marana Annual Budget & Financial Plan FY2014 -2015 map MARAN 7 Capital Improvement Plane The Capital Improvement Plan section contains alive -year plan for the Town's capital improvements and detailed information on individual projects. 135 Town of Marana Annual Budget & Financial Plan OW N �F '�RI ONE This page intentionally left blank FY2014 -2015 136 Town of Marana Annual Budget & Financial Plan CAPITAL IMPROVEMENT PROGRAM Fiscal 2014 - 2015 CIP Plan Overview The Fiscal Year 2014 -2015 Capital Improvement Plan (CI P) projects the Town's capital investments over a five -year period. Capital investments involve major Town projects that have at least a 5 year useful life, and at least a $100,000 total project budget. The CIP is both a fiscal and planning device that allows the Town to in ventory and monitor all capi tal project c osts, funding sources, departmental responsibilities, and timing schedules. Each year the CIP is reviewed within the context of on -going Town, County, State, and Federal planning programs and policies as well as the Town's General and Strategic Plans. The first year of the CIP, along with any applicable carry -f orward of funds from the prior fiscal year, comprise the total capital budget for each project beginning July 1 of eac h fiscal year. The remaining four years of the CIP serve as a financial plan for capital investments. The five -year financial plan is reviewed and updated each year, and the Mayor and Council adopt the capital budget and the five -year financial plan after recommendations have been received from staff. The CIP committee met during the budget cycle to prioritize all requested CIP projects. The resulting recommendations were forwarded to the Mayor and Council by the Town Manager on April 15, 20 14 at the Town Counc it CIP study session The CIP bud get was adopted simultaneously with the Operating Budget on June 17, 2014. Funding Sources The Town of Marana utilizes proceeds from a variety of sources to study, acquire, replace, design, and construct various capital improvements: • Impact Fees and Improvement District bonds • Municipal Property Corporation and Water Revenue Bonds • Pima County General Obligation bonds • Transportation Sales Tax funds (75% of the Town's construction sales tax d ollars are dedicated for transportation improvements) • Pima Association of Governments (PAG) funding • Highway Expansion &Extension Loan Program (HELP) funds • Regional Transportation Authority (RTA) funds and 1 /2 cent Sale s Tax funds (since the creation of the Regional Transportation Authority, May 2006, the 1 /2 cent Sales Tax Fund is no longer accruing resources, that 1 /2 cent is being collected and allocated by RTA) • Pima County Flood Control District (PCFC) funds • Water Utility revenues • General Fund dollars and various grants Capital improvements may include new construction or an expansion, upgrade, replacement, or other addition designed to improve, conserve, or maintain the value of Town assets or enhance service capacity and visual environmen t. The Town has numerous capital pr ojects in various stages that i nclude: project planning, site selection, right -of -way acqui sition, public hearing, utility relocation, site preparation, project agreement preparation, de sign, construction, and inspection. FY2014 -2015 137 Town of Marana Annual Budget & Financial Plan Administration and Operating Impacts Several positions in the G eneral Fund are directly involved with capital projects and as a result are funded by capital proj ects funds through reimbursement. Approximately 12 positions in the CIP Department are directly engaged in design, in spection, contract administration, and project management related to street and drainage, traffic devices, facilities, and other g eneral government capital projects. An ongoing issue for the Town's long -term financial forecasting is the volume and pace at which capital assets and infrastructure have been added. With each new asset comes an obligation to prepare for the maintenance and eventual replacement of that asset. These responsibilities must be addressed as they affect the annual operat ing budgets for y ears to come. The Town of Marana understands the importance of long term planning and has begun steps to prepare for its future. The Geographic Information Systems division of the Technology Services Dep artment, in conjunction with the Public Works Department, continues working on an infrastructure inventory and paving management system that assesses the conditions of these assets in an effort to strategically plan for maintenance, and eventual replacement of capital assets. This data will make it possible to do long range financial fo recasting to ensure resources are available to replace assets, as well as prioritizing replacement schedules on not only the age of an asset but also on the condition. This data will also be used to plan for annual operating expenses related to maintaining the Town's infrastructure as well. FY2014 -2015 138 Town o f Marana Annual Bud &Financial Plan FY2014 -20 rr 24" Water Main' 250,000 IMI A& 250,000 Aerie Drive Pavement Reconstruction 743,290 743,290 Airport Master Plan Update' 300,000 300,000 Airport Safety Lighting & Signagel 1,030,000 1 Airport Septic & Leach System' 300,931 300,931 Airport Terminal 314,000 7,000,000 7 Avra Valley Rd Pavement Reconstruct 3,946,004 3,946,004 Avra Valley Rd Pavement Restoration 3,987,162 3,987,162 Blue Crossing Way Roadway Repair' 255,000 255,000 Camino De Manana' 45,000 45,000 Camino De Oeste, Rain Cloud To Moore, Pavement Restoration 578,250 578,250 Camino Martin /Jeremy PI Pavement Reconstruction 57,472 489,000 35,000 581,472 CAP Allocation (05 -25) 450,000 450,000 CAP Canal Trail Improvements 85,000 85,000 Coachline Rd Pavement Reconstruction 2,465,500 2,465,500 Constructed Recharge For Effluent' 1,087,357 1,087,357 Continental Ranch Parcel 28, Pavement Reconstruction' 458,820 458,820 Continental Reserve 24 -inch Tie -in 1,677,000 1,677,000 Cortaro Silverbell District Park' 22,000 22,000 Costco Drive Restoration' 22,094 22,094 Cracker Barrel Rd Pavement Reconstruction 687,631 687,631 Excess Cap Allocation' 188,042 188,042 Extend Tiedown Apron' 370,000 370,000 Fire Protection Line -548 acres 1,500,000 1 Gladden Farms Rd - Reconstruction 45,000 275,000 320,000 Guidance Signage, Rehabilitate 515,000 515,000 Heritage Park, Farm Improvements' 382,326 382,326 Heritage Park, Plaza and Other Improvements 7,915,000 1,015,000 2,252,474 7,615,489 6,824,152 25,622,115 Heritage Park, Producers Cotton Oil Building 1,000,000 1 Heritage Park, Ranch 1 5,047,685 6 Heritage Park, Splash Pad 760 760,845 139 Town o f Marana Annual Bud &Financial Plan FY2014 -20 Ina Rd and Bridge, Silverbell Rd To I -10 969,488 1,500,000 2,469,488 Ina Rd Bridge' 1,379,674 1,379,674 Ina Rd Pavement Reconstruction' 52,000 2,303,430 2,355,430 Ina Rd Right Turnbays Onto Thornydale' 470,715 470,715 Ina Rd Sidewalk- Meredith To Thornydale' 80,000 80,000 Integrated Telemetry & SCADA 1 700,355 150,000 850,355 Land Acquisition for Approaches 5,100,000 5,100,000 Lucket Road Cemetary Access 1,000,000 1,000,000 Luckett Road WRF 1 1,970,153 1,970,153 Marana Main St. Roundabout Reconstruct 209,000 209,000 Marana Main Street 100,000 1,345,663 1,445,663 Marana Park Well 632,500 632,500 Marana Road Entrance Monument' 28,393 28,393 Marana WRF 1.5MGD Expansion 1,000,000 9,000,000 10,000,000 Marana WRF Initial Expansion' 55,779 55,779 Marana WRFBiosolids' 300,000 300,000 Massingale Rd Pavement Restoration 20,000 415,000 435,000 Moore Road Improvements 200,000 200,000 Multi -Use Public Facility' 17,726 17,726 New Airports: Acquire (Existing) Airport 5,100,000 5,100,000 Ora Mae Harn Park Ball Field Improvements' 93,800 50,000 212,000 355,800 Ora Mae Harn Park Pool Renovation 280,000 3,500,000 3,780,000 Ora Mae Harn Park, Parking Lot Reconstruction 235,000 235,000 Palo Verde Water Plant Upgrade' 5,355 5,355 Picture Rocks Interconnect 877,000 877,000 Rehabilitate Taxiway C 50,000 850,000 900,000 Rehabilitation of Taxiway, Reconstruct 75,000 85,000 1,650,000 1 Rehabilitation of Transient, Open Tiedown, Helicopter and Terminal Aprons 295,000 2,600 2 Runway 21 Extension 150,000 178,092 328,092 Sandario Rd Sidewalk /Path' 346,395 346,395 Santa Cruz Shared Use Path, Phase III' I if5l9f5641 I I I I 11519,564 140 Town o f Marana Annual Bud &Financial Plan FY2014 -2015 Santa Cruz SUP El Rio to Avra Valley 790,250 790,250 Silverbell Rd Sanitary Sewer Interceptor 19,499 19,499 Tangerine Corridor Community Park 517,200 2,340,000 2,857,200 Tangerine Rd.: I -10 to La Canada' 13,000,136 8,400,000 34,000,000 465,000 3,000,000 58,865,136 Tangerine Road Water Reservior' 250,000 250,000 Tangerine W+ to X -zone Booster Station and PRV 1,000,000 1 Tangerine X -zone Reservoir /Booster Station Upgrade 300,000 300,000 Tangerine /Downtown Sewer Conveyance System 3,807,000 2,200,000 6,007,000 Taxiway H 400,000 3,200,000 3,600,000 Thornydale N To Sag Ranch Restoration' 530,000 530,000 Thornydale Rd South, Pavement Preservation 117,000 117,000 Thornydale Rd, North and South of Tangerine Intersection, Reconstruction 600,000 600,000 Twin Peaks Interchange' 66,483 66 Twin Peaks Rd Shared Use Path Access 40,000 310,000 350,000 Twin Peaks Reservoir and Booster Station 25,000 525,000 550,000 Twin Peaks Well Water Reservior' 300,000 300,000 Update to FAR Part 150 Noise Study 300,000 300,000 W+ Zone I -10 16 -inch (San Lucas Interconnect) 730,000 730,000 Totals : $ 50,466,957 $ 49,007,036 $ 49,543,974 $ 21,163,713 $ 17,695,494 $ 187,877,174 Note 1 - Identified projects were approved in prior budget authorization. FY2015 funding requested as a carry forward of exisitng project. 141 Town of Marana Annual Bud &F inancia l Plan FY2014 -2015 24" Water Main This project will construct a 2,000 gpm W +Zone booster station at the Airport NW well and 25,400 linear feet of 24" water line from the airport water plant along Sanders Road including crossing the Santa Cruz River to 1 -10 and then the needed lines to get to Sanders /Marana road connection. Sources of Funding Budgeted Project Costs Pre 2015 2015 Future Total Expenditures Projected Expenditures Budget Water Fund $ 250,000 Construction $ - $ 250,000 $ - $ 250,000 Total $ 250,000 Total Project Costs $ - $ 250,000 $ - $ 250,000 Post Project Operations and Maintenance Yearly Maintenance $ - Total Yearly Future Operating Costs $ - Airport Master Plan Update Airport Master plan update, Business Plan development, and Rates and Charges Study. Sources of Funding Budgeted Project Costs Post Project Operations and Maintenance ------------------- - - - - -- Yearly Maintenance $ - Total Yearly Future Operating Costs $ - 142 Pre 2015 2015 Future Total Expenditures Projected Expenditures Budget Federal Aviation Grants $ 285,000 Planning & Design $ - $ 300,000 $ - $ 300,000 State Aviation Grants $ 7,500 Airport Fund $ 7,500 Total $ 300,000 Total Project Costs $ - $ 300,000 $ - $ 300,000 Post Project Operations and Maintenance ------------------- - - - - -- Yearly Maintenance $ - Total Yearly Future Operating Costs $ - 142 Town o Marana A nnual Bud & Financial Plan FY2014 -2015 Airport Safety Lighting & Signage This project includes the design and replacement of 50 taxiway and runway incandescent guidance signs with LED signage and the replacement of 25 in ground taxiway edge lights to increase safety. Sources of Funding Budgeted Project Costs Pre 2015 2015 Future Total Expenditures Projected Expenditures Budget - Federal - Aviation - Grants $ 978,500 Construction $ - $1 $ - $ 1,030,000 State Aviation Grants $ 25,750 Airport Operating $ 25,750 Total $ 1,030,000 Total Project Costs $ - $1,030,000 $ - $ 1,030,000 Post Project Operations and Maintenance Yearly Maintenance $ - Total Yearly Future Operating Costs $ - Airport Septic & Leach System This project includes the installation of a 40,700 gallon cast -in -place concrete septic tank, leach trenches, influent life- station and electrical work. Sources of Funding Budgeted Project Costs Pre 2015 2015 Future Total Expenditures Projected Expenditures Budget 2008 Series Bonds $ 754,727 Construction $ 686,239 $ 112,931 $ - $ 799,170 Airport Fund $ 253,000 Planning & Design $ 557 $ 188,000 $ - $ 188,557 Capitalized Labor $ 18,500 $ - $ - $ 18,500 Land Acquisition $ 1,500 $ - $ - $ 1,500 Total $ 1,007,727 Total Project Costs $ 706,796 $ 300,931 $ - $ 1,007,727 Post Project Operations and Maintenance: ------------------------------- .... .................................................................................................... ................................................................................................................................................................................................................................................ Personnel Costs $ 10 ' 520 - - - -- --------------------------------------------------------------------------------------- - - - - -- - - ------ - - - - -- - - --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- utilities 9,000 - -- ------------------------------------------------------------------------------------------------------ Other 1,500 Total Yearly Future Operating Costs $ 21,020 143 Town o f Marana Annual Bud &Financial Plan FY2014 -2015 Avra Valley Road Pavement Restoration Design and re- construct Avra Valley Road to handle the post landfill condition within town limits. Sources of Funding Budgeted Project Costs Post Project Operations and Maintenance: Annual Maintenance $ - Total Yearly Future Operating Costs $ - Blue Crossing Way Roadway Repair Pre 2015 2015 Future Total for pedestrians and the driving public. Expenditures Projected Expenditures Budget South Benefit Area Impact Fees---- - - - -- -- - - - - -- --------- - - - - 750,000 Planning /Design -- --------------------------------------------------------------------------------------------------------- $ - $ 2,551,337 $ - $ 2,551,337 Transportation Fund ---- -------- $ 2,551,337 Construction $ - $ 1,435,825 $ - $ 1,435,825 ' /2 cent Sales Tax $ 685,825 $ - $ 250,000 Land Acquisition $ - Total $ 3,987,162 Total Project Costs $ - $ 3,987,162 $ - $ 3,987,162 Post Project Operations and Maintenance: Annual Maintenance $ - Total Yearly Future Operating Costs $ - 144 Blue Crossing Way Roadway Repair To repair and preserve a section of Blue Crossing Way roadway that is failing. This roadway is creating a safety hazard for pedestrians and the driving public. Sources of Funding Budgeted Project Costs Pre 2015 2015 Future Total Expenditures Projected Expenditures Budget Transportation Fund $ 255,000 Construction $ - $ 250,000 $ - $ 250,000 Land Acquisition $ - $ 5,000 $ - $ 5,000 Total $ 255,000 Total Project Costs $ - $ 255,000 $ - $ 255,000 Post Project Operations and Maintenance: Annual Maintenance $ - Total Yearly Future Operating Costs $ - 144 Town o f Marana Annual Bud &Financial Plan FY2014 -2015 Camino de Mariana /Dove Mountain Extension The Town of Marana has been busy developing a design concept, completing the final design and conducting an environmental study to ensure native plant and animal species preservation along Camino de Mariana, between the new Interstate 10 (1 -10) Traffic Interchange at Linda Vista Boulevard /Twin Peaks Road and Tangerine Road. The proposed northern connection is at the intersection of Dove Mountain Boulevard and Tangerine Road. The need for the roadway will be crucial to relieve traffic congestion in the Dove Mountain area, the Town of Marana, and the northwest area of metropolitan Tucson. Once the 1 -10 Traffic Interchange at Twin Peaks /Linda Vista is constructed, the Camino de Mariana arterial corridor will be necessary to maintain local and regional traffic flows for the rapidly growing area. The benefits of the new alignment include: 1) Provide better connectivity between Tangerine Road and the new 1 -10 Traffic Interchange at Twin Peaks /Linda Vista. 2) Shift vehicular traffic from a busy, at -grade railroad crossing on Tangerine Road to a new, safer location with a grade separation from the railroad tracks at the new interchange. 3) Decrease daily traffic on 1 -10 and Tangerine Road. 4) Relieve other local north -south roadways such as Oracle Road and Thornydale Road by providing a viable alternate route for northwest area commuters. Sources of Funding Budgeted Project Costs Pre 2015 2015 Future Total Expenditures Projected Expenditures Budget PAG /12.6 Fund $ 551,070 Planning /Design $ 1,862,934 $ - $ - $ 1,862,934 Regional Transportation Authority $ 5,987,726 Land Acquisition $ 5,839,524 $ - $ - $ 5,839,524 'A cent Sales Tax $ 2,649,755 Cultural /Environmental $ 231,179 $ - $ - $ 231,179 Pima County Impact Fees $ 564,666 Construction $ 24,726,752 $ 45,000 $ - $ 24,771,752 2008 MMPC Bonds $ 18,800,000 Capitalized Labor $ 866,782 $ - $ - $ 866,782 General Fund $ 1,304,489 HURF $ 62,000 Transportation Fund $ 152,465 Pima Association of Governments $ 1,500,000 Other Agency $ 2,000,000 Total $ 33,572,171 Total Project Costs $ 33,527,171 $ 45,000 $ - $33,572,171 Post Project Operations and Maintenance: Landscape & Street Maintenance $ 62,050 Total Yearly Future Operating Costs $ 62,050 145 Town o f Marana Annual Bud &Financial Plan FY2014 -2015 Post Project Operations and Maintenance Yearly Maintenance $ - Total Yearly Future Operating Costs $ - CAP Allocation Purchase This provides funding for annual recharge required by the Arizona Department of Water Resources to be volume of ground water with the Town uses on an annual basis. Sources of Funding Budgeted Project Costs Camino Martin / Jeremy Place - Pavement Restoration Pre 2015 2015 This provides pavement restoration drainage repair of Camino Martin / Jeremy Place utilizing stress absorbing membrane with overlay and drainage repair. Sources of Funding Budgeted Project Costs Expenditures Projected Expenditures Budget Water Renewable Resources $ 1,760,000 Land Acquisition Pre 2015 2015 Future Total Water Fund $ 3,190,000 Expenditures Projected Expenditures Budget HURF $ 19,1 1 1 Planning & Design $ 11,639 $ 57,472 $ - -------------------------------- $ 69,1 1 1 Transportation Fund $ 509,000 Construction $ - $ - $ 494,000 $ 494,000 Future HURF Bonds $ 65,000 Land Acquisition $ - $ - $ 30,000 $ 30,000 Total $ 593,111 Total Project Costs $ 11,639 $ 57,472 $ 524,000 $ 593,111 Post Project Operations and Maintenance Yearly Maintenance $ - Total Yearly Future Operating Costs $ - CAP Allocation Purchase This provides funding for annual recharge required by the Arizona Department of Water Resources to be volume of ground water with the Town uses on an annual basis. Sources of Funding Budgeted Project Costs 146 Pre 2015 2015 Future Total Expenditures Projected Expenditures Budget Water Renewable Resources $ 1,760,000 Land Acquisition $1,800,000 $450,000 $2,700,000 $4,950,000 Water Fund $ 3,190,000 Total $ 4,950,000 Total Project Costs $1,800,000 $450,000 $2,700,000 $4,950,000 Post Project Operations and Maintenance Yearly Maintenance $ - Total Yearly Future Operating Costs $ - 146 Town o f Marana Annual Bud &Financial Plan FY2014 -2015 CAP Canal Trail Improvements Develop a natural- surface segment of the CAP Trail from Tangerine Road east of 1 -10 north to the Pinal County line, with a trailhead on CAP /BOR property north of Tangerine Sources of Funding Budgeted Project Costs Post Project Operations and Maintenance Yearly Maintenance $ - Total Yearly Future Operating Costs $ - 147 Constructed Recharge for Effluent Pre 2015 2015 Future Total Sources of Funding Budgeted Project Costs Expenditures Projected Expenditures Budget Park Impact Fees $ 50,000 --------------------------------------------------- Construction .---------------- $ - - - - - -- $ 70,000 $ - $ 70,000 Pima County Bond Funds $ 35,000 Land Acquisition $ - $ 15,000 $ - $ 15,000 Total $ 85,000 Total Project Costs $ - $ 85,000 $ - $ 85,000 Post Project Operations and Maintenance Yearly Maintenance $ - Total Yearly Future Operating Costs $ - Post Project Operations and Maintenance Yearly Maintenance $ - Total Yearly Future Operating Costs $ - 147 Constructed Recharge for Effluent This project is for the construction of 5 injection wells for re- charge of effluent up to 500,000 GPD at the North Luckett Road location. Sources of Funding Budgeted Project Costs Pre 2015 2015 Future Total Expenditures Projected Expenditures Budget Renewable Resources $ 1,026,756 Planning & Design $ - $ 300,000 $ - $ 300,000 Water Fund $ 300,000 Construction $ 239,399 $ 787,357 $ - $ 1,026,756 Total $ 1,326,756 Total Project Costs $ 239,399 $ 1,087,357 $ - $ 1,326,756 Post Project Operations and Maintenance Yearly Maintenance $ - Total Yearly Future Operating Costs $ - 147 Town o f Marana Annual Bud &Financial Plan FY2014 -2015 Continental Ranch Parcel 28 Pavement Reconstruction This project is for the pulverization of the existing asphalt for use as a base course then repaving with 2 ' / 2 " PAG 2 asphalt. Sources of Funding Budgeted Project Costs Pre 2015 2015 Future Total Expenditures Projected Expenditures Budget Transportation Fund $ 479,031 Planning & Design $ 20,211 $ 3,820 $ - $ 24,031 Construction $ - $ ----- - - 440,000 - - -- $ - --------------- $ - - 440,000 - -- Land Acquisition $ - $ 15,000 $ - $ 15,000 Total $ 479,031 Total Project Costs $ 20,211 $ 458,820 $ - $ 479,031 Post Project Operations and Maintenance Yearly Maintenance $ - Total Yearly Future Operating Costs $ - 148 Town o f Marana Annual Bud &Financial Plan FY2014 -2015 Cortaro Silverbell District Park This project is for the construction of a 48 acre district park. The park site is next to the Wheeler Abbett Library. Future operating costs include 4 laborers and maintenance workers for landscape maintenance, utilities for water and lights, and personnel time for rental of facilities. Equipment Purchases 128,000 Sources of Funding 4,600 Fringe Benefits Budgeted Project Costs General Administrative Costs 7,800 Other 600 Pre 2015 2015 Future Total Expenditures Projected Expenditures Budget 2008 Series Bonds $ 4,500,000 ------- Construction --------- $ 8,045,205 ------- $ - ----------- $ - $ 8,045,205 Park Impact Fees $ 3,273,190 Cultural /Environmental $ 440,930 $ 22,000 $ - $ 462,930 Pima County Bond Funds $ 500,000 Planning /Design $ 6,500 $ - $ - $ 6,500 General Fund $ 255,000 Capitalized Labor $ 13,555 $ - $ - $ 13,555 Total $ 8,528,190 Total Project Costs $ 8,506,190 $ 22.000 $ - $ 8,528,190 Post Project Operations and Maintenance: Contractual Services $ 7,500 Materials & Supplies 32,500 Equipment Purchases 128,000 Utilities 4,600 Fringe Benefits 58,808 General Administrative Costs 7,800 Other 600 Total Yearly Future Operating Costs $239,808 149 Town o f Marana Annual Bud &Financial Plan FY2014 -2015 Costco Drive Restoration The project is to fully repair and reconstruct the failing roadway of Costco Drive. Sources of Funding Budgeted Project Costs 150 Pre 2015 2015 Future Total Expenditures Projected Expenditures Budget HURF $ 698,011 Planning /Design $ 34,602 $ - $ - $ 34,602 Construction $ 640,481 $ 13,194 $ - $ 653,675 Capitalized Labor $ 484 $ - $ - $ 484 Cultural /Environmental $ 350 $ 8,900 $ - $ 9,250 Total $ 698,011 Total Project Costs $ 675,917 $ 22,094 $ - $ 698,011 Post Project Operations and Maintenance: ..--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Annual Maintenance $ - - - - - -- - Total Yearly Future Operating Costs $ - 150 Town o f Marana Annual Bud &Financial Plan FY2014 -2015 151 Cracker Barrel Road Pavement Restoration The project is for the pavement restoration using the mill & filing technique with stress absorbing membrane chip to Cracker Barrel Road. Sources of Funding Budgeted Project Costs Pre 2015 2015 Future Total Expenditures Projected Expenditures Budget HURF $ 626,613 Planning /Design $ 33,982 $ 21,631 $ - $ 55,613 Transportation Fund $ 95,000 Construction $ - $ 628,000 $ - $ 628,000 Land Acquisition $ - $ 38,000 $ - $ 38,000 Total $ 721,613 Total Project Costs $ 33,982 $ 687,631 $ - $ 721,613 Post Project Operations and Maintenance: Annual Maintenance $ - Total Yearly Future Operating Costs $ - 151 Town o f Marana Annual Bud &Financial Plan FY2014 -2015 152 Extend Tie -down Apron To extend tie -down apron Sources of Funding Budgeted Project Costs Pre 2015 2015 Future Total Expenditures Projected Expenditures Budget Airport Funds $ 370,000 Planning /Design $ - $ 220,000 $ - $ 220,000 Cultural /Environmental $ - $ 150,000 $ - $ 150,000 Total $ 370,000 Total Project Costs $ - $ 370,000 $ - $ 370,000 Post Project Operations and Maintenance: Annual Maintenance $ - Total Yearly Future Operating Costs $ - 152 Town o f Marana Annual Bud &Financial Plan FY2014 -2015 Heritage Park, Farm Improvements The protect entails the completion of parking areas associated with the demonstration garden and community gardens; the addition of a restroom facility with associated access improvements; security lighting; and landscape improvements. Sources of Funding Budgeted Project Costs Pre 2015 2015 Future Total Expenditures Projected Expenditures Budget Park Impact Fees $ 382,326 Planning & Design $ - $ 30,000 $ - $ 30,000 Construction $ - $ 352,326 $ - $ 352,326 Total $ 2,564,259 Total Project Costs $ - $ 382,326 $ - $ 382,326 Post Project Operations and Maintenance: Equipment ------------------------ - - - - -- -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- $ 135,000 Utilities $ 5,000 Materials & Supplies $ 4,300 Total Yearly Future Operating Cost $ 144,300 153 Town o f Marana Annual Bud &Financial Plan FY2014 -2015 Heritage Park, Plaza and Other Improvements Design and construct portions of the Marana Heritage River Park along Santa Cruz River by Gladden Farms development. Initial environmental compliance document, design concept report, and preparation of drainage, grading, and utilities plan for Heritage Ranch. Sources of Funding Budgeted Project Costs Pre 2015 2015 Future Total Expenditures Projected Expenditures Budget General Fund $ 17,707,1 15 Planning & Design $ - $ 632,000 $ 4,450,526 $ 5,082,526 Other Agency Funds $ 7,915,000 Construction $ - $ 7,268,000 $ 13,053,950 $ 20,321,950 Capitalized Labor $ - $ 15,000 $ 202,639 $ 217,639 Total $ 25,622,115 Total Project Costs $ - $ 7,915,000 $ 17,707,115 $ 25,622,115 Post Project Operations and Maintenance: Equipment $ - Utilities $ - Materials & Supplies $ Total ears Future Operating Cost 5 - 154 Town o f Marana Annual Bud &Financial Plan FY2014 -2015 Heritage Park, Ranch Construct an open arena 150'x300' w /lights, directional sound, & seating; 1 covered arena 150'x300' w /lights, directional sound, seating; Stables; Rig parking, stabilized earth surface 240 spaces; Spectator parking 200 spaces, paved; maintenance faciliity w /storage; administration building; restrooms; vendor /activity area; landscaping Sources of Funding Budgeted Project Costs Pre 2015 2015 Future Total Expenditures Projected Expenditures Budget -------------------- Future Bonds $ 6,547,685 Planning & Design $ - $ - $ 350,000 --- ------ $ 350,000 Construction $ - $ 1,500,000 $ 4,697,685 $ 6,197,685 Total $ 6,547,685 Total Project Costs $ - $ 1,500,000 $ 5,047,685 $ 6,547,685 Post Project Operations and Maintenance: Equipment $ - Utilities $ - Materials & Supplies $ - Total Yearly Future Operating Cost $ - 155 Town o f Marana Annual Bud &Financial Plan FY2014 -2015 Heritage Park, Splash Pad This project will create a splash pad at Heritage Park. The improvements will include a 3500 sq. ft. splash pad w /associated mechanical systems, partially shaded; Shade Ramada for spectators; Access & additional parking (24 spaces paved); Shared use path extension to Heritage Farm; Landscaping; and Security lighting Sources of Funding Budgeted Project Costs Pre 2015 2015 Future Total Expenditures Projected Expenditures Budget Park Impact Fees $ 780,581 Planning & Design $ 19,736 $ - $ - $ 19,736 Construction $ - $ 760,845 $ - $ 760,845 Total $ 780,581 Total Project Costs $ 19,736 $ 760,845 $ - $ 780,581 Post Project Operations and Maintenance: --- - - - - -- -------------------------------- - - - - -- -------------------------------------------------------------------------------------------------------------------------------------------------------------- Equipment $ - --- - - - - -- -------------- - - - - -- -------------------------------------------- - - - - -- ------------------------------------------------------------------------------------------------------------------------------------------------------------------- Utilities $ - -------------------------- - - - --. .------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Materials & Supplies $ - Total Yearly Future Operating Cost $ - 156 Town of Marana Annual Bud &F inancia l Plan FY2014 -2015 Ina Road Sidewalk - Meridith to Thornydale New sidewalk is to be installed along the south side of Ina Road between Thornydale Road and Meredith Boulevard as well as upgrades of existing handicap ramps at all quadrants of the Ina /Meredith Intersection. Sources of Funding Budgeted Project Costs Ina Road Right -Turn Bays onto Thornydale Road 2015 Future Total This project is for four right -turn bays onto Thornydale Road. This will increase intersection safety and capacity. Projected Expenditures Budget Regional Transportation Authority $ 80,000 Construction $ - Sources of Funding Budgeted Project Costs Total $ 80,000 Total Project Costs $ - $ 80,000 $ - $ 80,000 Post Project Operations and Maintenance: Pre 2015 $ - 2015 Future Total Yearly Future Operating Costs Total Expenditures Projected Expenditures Budget Regional Transportation Authority $ 566,445 Planning & Design $ 89,285 $ 3,723 $ - $ 93,008 Cultural / Environmental $ - $ 10,000 $ - $ 10,000 Construction $ - $ 456,000 $ - $ 456,000 Capitalized Labor $ 6,445 $ - $ - $ 6,445 Land Acquisition $ - $ 992 $ - $ 992 Total $ 566,445 Total Project Costs $ 95,730 $ 470,715 $ - $ 566,445 Post Project Operations and Maintenance: Annual Maintenance $ - Total Yearly Future Operating Costs $ - Ina Road Sidewalk - Meridith to Thornydale New sidewalk is to be installed along the south side of Ina Road between Thornydale Road and Meredith Boulevard as well as upgrades of existing handicap ramps at all quadrants of the Ina /Meredith Intersection. Sources of Funding Budgeted Project Costs 157 Pre 2015 2015 Future Total Expenditures Projected Expenditures Budget Regional Transportation Authority $ 80,000 Construction $ - $ 80,000 $ - $ 80,000 Total $ 80,000 Total Project Costs $ - $ 80,000 $ - $ 80,000 Post Project Operations and Maintenance: Annual Maintenance $ - Total Yearly Future Operating Costs $ - 157 Town o f Marana Annual Bud &Financial Plan FY2014 -2015 Ina Road and Bridge from Silverbell Road to 1 -10 This project is for the widening of Ina Road between Star Commerce Drive and Silverbell Road to a four lane section with raised median, sidewalks and drainage improvements along with a bridge. Sources of Funding Budgeted Project Costs Pre 2015 2015 Future Total Expenditures Projected Expenditures Budget ----------------------------------------------- ----------------- Regional Transportation Authority $ 600,000 --------------- - - - - -- - - - -- _____ Planning & Design - $ --- - - 94,684 - - -- $ 164,920 $ - $ _ -- 259,604 Transportation Fund $ 810,480 ------------- - - - - -- -------- ----------------- Cultural / Environmental - - - - -- ------------------------- $ 55,556 - - - - -- $ 277,247 --------------------------------------------- $ - $ 332,803 Arizona Dept of Transportation $ 135,574 Construction $ - $ 600,000 $ - $ 600,000 Capitalized Labor $ 16,140 $ .----- - - 37,507 - - -- $ - ------- $ - - 53,647 - - -- Land Acquisition $ - $ 300,000 $ - $ 300,000 Total $ 1,546,054 Total Project Costs $ 166,380 $ 1,379,674 $ - $ 1,546,054 Post Project Operations and Maintenance: Annual Maintenance $8,400 Total Yearly Future Operating Costs $8,400 158 Town o f Marana Annual Bud &Financial Plan FY2014 -2015 Integrated Telemetry and Scada This project provides for the implementation of Scada technology (related to Wastewater), networking, database and reporting systems, visualization systems, and security measures for robust and fault tolerant control systems for Town utilities and systems. Sources of Funding Budgeted Project Costs Total $ 1,001,722 Total Project Costs $ 151,367 $ 700,355 $ 150,000 $ 1,001,722 Post Project Operations and Maintenance Annual Maintenance $ - Total Yearly Future Operating Costs $ - 159 Pre 2015 2015 Future Total Expenditures Projected Expenditures Budget Water Fund $ 1,001,722 Construction $ 48,860 $ 325,000 $ - $ 373,860 Computer Hardware $ 76,460 $ 59,135 $ - $ 135,595 Computer Software $ 26,047 $ 41,220 $ - ----------- $ 67,267 Land Acquisition $ - $ 275,000 $ 150,000 $ 425,000 Total $ 1,001,722 Total Project Costs $ 151,367 $ 700,355 $ 150,000 $ 1,001,722 Post Project Operations and Maintenance Annual Maintenance $ - Total Yearly Future Operating Costs $ - 159 Town o f Marana Annual Bud &Financial Plan FY2014 -2015 Luckett Road Cemetery Access Construct a new two -lane roadway along the Luckett Road alignment from Hardin Road to the proposed Veterans Cemetery Sources of Funding Budgeted Project Costs Post Project Operations and Maintenance: Annual Maintenance $ - Total Yearly Future Operating Costs $ - Marana Main Street Roundabout Reconstruct Remove and replace failed roundabout concrete pavement with asphalt, survey Marana Main east gutter line and restore curb, gutter and pavement to original grade. Sources of Funding Pre 2015 2015 Future Total Expenditures Pre 2015 Projected Expenditures Budget ------- Regional Transportation Authority $ 1,000,000 Planning & Design $ - $ 150,000 ------- $ - $ 150,000 Cultural / Environmental $ - $ 10,000 $ - $ 10,000 Construction $ - $ 790,000 ----------------- $ - ----------------------- $ 790,000 Land Acquisition $ - $ 50,000 $ - $ 50,000 Total $ 1,000,000 Total Project Costs $ - $ 1,000,000 $ - $ 1,000,000 Post Project Operations and Maintenance: Annual Maintenance $ - Total Yearly Future Operating Costs $ - Marana Main Street Roundabout Reconstruct Remove and replace failed roundabout concrete pavement with asphalt, survey Marana Main east gutter line and restore curb, gutter and pavement to original grade. Sources of Funding Budgeted Project Costs Pre 2015 2015 Future Total Expenditures Projected Expenditures Budget HURF $ 209,000 Planning & Design $ - $ 24,000 $ - $ 24,000 Construction $ - $ 180,000 $ - $ 180,000 Land Acquisition $ - $ 5,000 $ - $ 5,000 Total $ 209,000 Total Project Costs $ - $ 209,000 $ - $ 209,000 Post Project Operations and Maintenance: Annual Maintenance $ - Total Yearly Future Operating Cost $ - Town o f Marana Annual Bud &Financial Plan FY2014 -2015 Marana Main Street The Town is contemplating a general plan amendment to change the major routes /circulation element. Should that be approved by council, the Marana Road realignment project would begin as a first phase of establishing this new roadway network. The project involves re- routing Marana Road as a 2 -lane roadway from its current intersection with Sandario Road just north of the Circle K to just south of the Marana Market grocery store. Sources of Funding Budgeted Project Costs Marana WRF 1.5MGD Expansion This project includes the design and construction of an additional 1 MGD of treatment capacity at the existing Marana Wastewater Facility to meet the demands of a growing community. Sources of Funding Budgeted Project Costs Wastewater Impact Fees $ 10,000,000 Planning & Design _ -- Construction Pre 2015 2015 Future Total Total $ 10,000,000 Total Project Costs Expenditures Projected Expenditures Budget Transportation Fund $ 650,663 Planning & Design $ - $ 100,000 $ - $ 100,000 Northwest Benefit Area Impact Fees $ 795,000 Construction $ - $ - $ 1,345,663 $ 1,345,663 Total $ 1,445,663 Total Project Costs $ - $ 100,000 $ 1,345,663 $ 1,445,663 Post Project Operations and Maintenance: Annual Maintenance $ 1,150 Total Yearly Future Operating Cost $ 1,150 Marana WRF 1.5MGD Expansion This project includes the design and construction of an additional 1 MGD of treatment capacity at the existing Marana Wastewater Facility to meet the demands of a growing community. Sources of Funding Budgeted Project Costs Wastewater Impact Fees $ 10,000,000 Planning & Design _ -- Construction Pre 2015 Expenditures $ - $ - 2015 Projected $ 1,000,000 $ - Future Expenditures $ - --------------- - - - - -- $ 9,000,000 Total Budget $ 1,000,000 - -- - -- $ 9,000,000 Total $ 10,000,000 Total Project Costs $ - $ 1,000,000 $ 9,000,000 $ 10,000,000 Post Project Operations and Maintenance: Yearly Maintenance $ - Total Yearly Future Operating Costs $ - Town o f Marana Annual Bud &Financial Plan FY2014 -2015 162 Town o f Marana Annual Bud &Financial Plan FY2014 -2015 Marana WRF Biosolids This project provides funding of the design and operation of biosolids at the Marana WRF and for flood plain evaluation of the facility. Sources of Funding Budgeted Project Costs Pre 2015 2015 Future Total Expenditures Projected Expenditures Budget Wastewater Fund $ 300,000 Construction $ - $ 300,000 $ - $ 300,000 Total $ 300,000 Total Project Costs $ - $ 300,000 $ - $ 300,000 Post Project Operations and Maintenance: Yearly Maintenance $ - Total Yearly Future Operating Costs $ - Moore Road Improvements Construction of approximately 530 LF of 24" ductile iron pipe potable water main and 576 LF of 16" ductile iron reclaimed water main; the installation of a cathodic protection system including corrosion test stations and sacrificial anodes; and the abandonment of three existing waterlines, a 24" potable water main and two 12" reclaimed water mains. Due to the private developer's roadway improvements increasing the dead loads upon the existing waterlines and placing those water lines to a depth below grade that makes cost effective serviceability problematic. Sources of Funding Budgeted Project Costs 163 Town o f Marana Annual Bud &Financial Plan FY2014 -2015 Multi -Use Public Facility This project includes the planning & design, land acquisition and construction of a multi -use public facility which will likely house a Police substation facility, a Parks & Recreation facility, and various other Town departments. Sources of Funding Budgeted Project Costs Ora Mae Harn Park Ball Field Improvements This project is to improve the Ora Mae Harn Park ball fields by replacing backstops, dugouts, fencing, irrigation and the restroom. Sources of Funding Budgeted Project Costs Pre 2015 2015 Future Total Expenditures Projected Expenditures Budget General Fund $ 361,821 Planning & Design $ 6,021 $ 13,800 $ 12,000 $ 31,821 Construction $ - $ 80,000 $ 250,000 $ 330,000 164 Pre 2015 2015 Future Total Expenditures Projected Expenditures Budget General $ 42,463 Planning & Design $ 24,737 $ 17,726 $ - $ 42,463 Total $ 42,463 Total Project Costs $ 24,737 $ 17,726 $ - $ 42,463 Post Project Operations and Maintenance: Annual Cost $ 50,000 Total Yearly Future Operating Costs $ 50,000 Ora Mae Harn Park Ball Field Improvements This project is to improve the Ora Mae Harn Park ball fields by replacing backstops, dugouts, fencing, irrigation and the restroom. Sources of Funding Budgeted Project Costs Pre 2015 2015 Future Total Expenditures Projected Expenditures Budget General Fund $ 361,821 Planning & Design $ 6,021 $ 13,800 $ 12,000 $ 31,821 Construction $ - $ 80,000 $ 250,000 $ 330,000 164 Town o f Marana Annual Bud &Financial Plan FY2014 -2015 Rehabilitation of Taxiway, Reconstruct This project is for the rehabilitation of taxiways B and E. Sources of Funding Budgeted Project Costs Post Project Operations and Maintenance: Annual Cost $ - Total Yearly Future Operating Costs $ - Rehabilitation of Transient, Open Tie down, Helicopter and Terminal Aprons This project is for the design and reconstruction of Pre 2015 2015 Future Total Budgeted Project Costs Expenditures Projected Expenditures Budget State Aviation Grants $ 80,906 Planning & Design $ - $ - $ 85,000 $ 85,000 Federal Aviation Grants $ 1,648,186 Cultural /Environmental $ - $ 75,000 $ - $ 75,000 Airport Fund $ 80,908 Construction $ - $ - $ 1,650,000 $ 1,650,000 Total $ 1,810,000 Total Project Costs $ - $ 75,000 $ 1,735,000 $ 1,810,000 Post Project Operations and Maintenance: Annual Cost $ - Total Yearly Future Operating Costs $ - Rehabilitation of Transient, Open Tie down, Helicopter and Terminal Aprons This project is for the design and reconstruction of transient, open tie down, helicopter and terminal aprons at the airport. Sources of Funding Budgeted Project Costs Pre 2015 2015 Future Total Expenditures Projected Expenditures Budget State Aviation Grants $ 245,626 Planning & Design $ - $ 220,000 $ - $ 220,000 Federal Aviation Grants $ 2,636,187 Cultural /Environmental $ - $ 75,000 $ - $ 75,000 Airport Fund $ 13,187 Construction $ - $ - $ 2,600,000 $ 2.600,000 Total $ 2,895,000 Total Project Costs $ - $ 295,000 $ 2,600,000 $ 2,895,000 Post Project Operations and Maintenance: Annual Cost $ - Total Yearly Future Operating Costs $ - 165 Town o f Marana Annual Bud &Financial Plan FY2014 -2015 166 Sandario Road Sidwalk /Path This project provides for sidewalk and drainage improvements on Sandario Road from Moore to Grier Road. Sources of Funding Budgeted Project Costs Pre 2015 2015 Future Total Expenditures Projected Expenditures Budget Regional Transportation Authority $ 201,186 Planning & Design $ - $ 134,447 $ - $ 134,447 Transportation Fund $ 150,000 Construction $ - $ 211,948 $ - $ 211,948 Cultural /Environmental $ 3,553 $ - $ - $ 3,553 Capitalized Labor $ 1,238 $ - $ - $ 1,238 Total $ 351,186 Total Project Costs $ 4,791 $ 346,395 $ - $ 351,186 Post Project Operations and Maintenance: Annual Maintenance $ - Total Yearly Future Operating Costs $ - 166 Town of Marana Annual Bud &Financial Plan FY2014 -2015 Santa Cruz Shared Use Path - Phase III The proposed project is a 2.7 mile long stretch of trail running along the northeastern bank protection of the Santa Cruz River. The northern boundary will link to previously completed segments of shared -use path and will trigger the construction, per a signed development agreement, of a 0.7 mile extension along the Central Arizona Project Canal (CAP) Trail funded by the developer. Completion of these sections will connect existing neighborhoods, new residential developments, and schools to proposed commercial development providing residents of Northern Marana an alternate transportation route for work, play, and shopping. The project includes a fourteen (14) foot wide shared -use path featuring 5 rest nodes with benches featuring tile mosaic seats created by Marana High School students, desert landscaping, irrigation, signage, and connections to existing trail segments. The path will be accessible from entry points within both the Gladden Farms and Heritage Parks to the north and the CAP trail from the south. The path is intended to accommodate non - motorized users including pedestrians, joggers, in -line skaters, bicyclists, and individuals in wheelchairs and other assistive equipment. Sources of Funding Budgeted Project Costs Pre 2015 2015 Future Total Expenditures Projected Expenditures Budget Impact Fees - Park $ 489,652 Construction $ 26,058 $ 750,000 $ - $ 776,058 Transportation Fund $ 597,128 Cultural /Environmental $ - $ 25,000 $ - $ 25,000 Agency $ 545,867 Planning & Design $ 84,055 $ 8,059 $ - $ 92 1/2 Cent Sales Tax $ 10,525 Land Acquisition $ 13,495 $ 736,505 $ - $ 750,000 Total $ 1,643,172 Total Project Costs $ 123,608 $ 1,519,564 $ - $ 1,643,172 Post Project Operations and Maintenance: Landscape & Path Maintenance $9,800 Total Yearly Future Operating Costs $9,800 167 Town of Marana Annual Bud &Financial Plan FY2014 -2015 Santa Cruz Shared Use Path - El Rio to Avra Valley This project is for a 1.45 mile long stretch of shared use path from El Rio Park to Avra Valley Road. Sources of Funding Budgeted Project Costs Total $ 829,605 Total Project Costs $ 39,355 $ 790,250 $ - $ 829,605 Post Project Operations and Maintenance: Landscape & Path Maintenance $9,007 Total Yearly Future Operating Costs $9,007 168 Pre 2015 2015 Future Total Expenditures Projected Expenditures Budget Impact Fees - Park $ 171,205 Construction $ - $ 712,000 $ - $ 712,000 Regional Transportation Authority $ 658,400 Planning & Design $ 35,405 $ - $ - $ 35,405 Land Acquisition $ 3,950 $ 66,885 $ - $ 70,835 Cultural /Environmental $ - $ 11,365 $ 11,365 Total $ 829,605 Total Project Costs $ 39,355 $ 790,250 $ - $ 829,605 Post Project Operations and Maintenance: Landscape & Path Maintenance $9,007 Total Yearly Future Operating Costs $9,007 168 Town o f Marana Annual Bud &Financial Plan FY2014 -2015 Silverbell Road Sanitary Interceptor Sewer Project This project is for the construction of five lanes of traffic for Silverbell Road between Cortaro Road and Ina Road. Included are: a new traffic signal, sewer mainline, and water line replacements along with major drainage improvements. Future operating costs include maintenance of the road, traffic signals, public right -of -way, and landscape maintenance. Sources of Funding Budgeted Project Costs General Fund $ 1,936,663 Planning & Design Transportation Fund $ 5,495,141 Cultural / Environmental - PAG $ 9,582,000 Construction 2008 Series Bonds $ 5,500,000 Capitalized Labor Regional Transportation Funds $ 1,000,000 $ 21,155,198 Pre 2015 2015 Future Total Expenditures Projected Expenditures Budget $ 1,812,094 $ - $ - $ _ _ _1,812,094 $ 508,995 $ 19,499 $ - $ 528,494 $ 21,155,198 $ - ----------------------------------- $ - $ 21,155,198 $ 18,018 $ - $ - $ 18,018 Total $ 23,513,804 Total Project Costs $ 23,494,305 $ 19,499 $ - $ 23,513,804 Post Project Operations and Maintenance: Contractual Services $65,000 Materials & Supplies 50 ..------------------------------- - - -.. Utilities 12 ............. ,000 Other 1,000 Personnel 29,332 Total Yearly Future Operating Costs $107,382 169 Town o f Marana Annual Bud &Financial Plan FY2014 -2015 Tangerine Road Corridor 1 -10 to La Canada The Tangerine Road Project, as defined in the Regional Transportation Plan, calls for the widening of the roadway from Interstate -10 to La Canada Drive as a four - lane, divided desert parkway. The result of this RFQ will produce a contract that will provide a comprehensive engineering study which subsequently shall produce a Design Concept Report (DCR) that addresses all elements associated with the widening of Tangerine Road, including but not limited to, horizontal and vertical alignment, identification of right(s) -of -way acquisition areas, identification and resolution of drainage conveyance issues, geotechnical analysis, and landscaping and irrigation, development of an access control plan, and traffic analyses to determine capacity needs at major intersections. In addition, environmental and cultural issues, concerns and appropriate mitigation measures will be identified. Finally, overall project estimates of probable costs will be developed in conjunction with a corridor -wide implementation plan. The analysis may need to include the ultimate requirements of Tangerine Road beyond the RTA's recommendation of a four -lane project to ensure that the design will accommodate as much as possible the ultimate improvements. Sources of Funding Budgeted Project Costs Pre 2015 2015 Future Total Expenditures Projected Expenditures Budget Regional Transportation Authority $ 58,328,532 Planning & Design $ 4,705,564 $ 3,138,695 $ 5,515,364 $ 13,004,364 Future Bonds $ 40,049,861 Cultural / Environmental $ 360,080 $ 175,011 $ 3,107,696 $ 3,687,696 Transportation Fund $ 217,187 Land Acquisition $ 3,026,235 $ 9,091,430 $ 5,470,168 $ 14,470,168 Pima Association of Governments $ 5,000,000 Construction $ - $ 500,000 $ 61,314,518 $ 61,314,518 --------------- --- Capitalized Labor $ 201,200 $ 95,000 $ 8,722,575 $ 8,996,575 Total $103,595,580 Total Project Costs $ 8,293,079 $ 13,000,136 $ 82,302,365 $103,595,580 Post Project Operations and Maintenance: ------------------------------------------------------------------------------ - - - - -- .----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Contractual Services $20,000 --------------------------------------------------------------------------------- - - - - -- ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Personnel Costs 30,000 -------------------------------------------------- - - - --. .--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Materials & Supplies 10,000 Total Yearly Future Operating Costs $60,000 170 Town o f Marana Annual Bud &Financial Plan FY2014 -2015 Tangerine Road Water Reservoir This provides funding for a new million gallon X -Zone gravity storage floating reservoir, 2,000 gpm W+ to X -Zone booster station and 11,000 linear feet of 24 inch waterline from the west side of 1 -10 to east side, traversing 1 -10, the railroad and the CAP and connecting to the reservoir. Sources of Funding Budgeted Project Costs Pre 2015 2015 Future Total Expenditures Projected Expenditures Budget Renewable Resources $ 250,000 Planning & Design $ - $ 250,000 $ - $ 250,000 Total $ 250,000 Total Project Costs $ - $ 250,000 $ - $ 250,000 Post Project Operations and Maintenance: Utilities $10,000 Materials & Supplies 8,000 Total Yearly Future Operating Costs $18,000 171 Town o f Marana Annual Bud &Financial Plan FY2014 -2015 Tangerine X -zone Reservoir/ Booster Station Upgrade The project includes the design and construction of a new well, 500,000 gallon reservoir and 2,000 gpm booster station located at the Tangerine Business Park. The project will provide a water source and be initial distribution system for the X -Zone service area. The Town has entered into agreements with the Owners of the Tangerine Business Park and the Marana Technology Campus. The developers have provided assurances for the construction of the well, reservoir and booster station. The Town's contributions are for oversizing of the facilities to accommodate future development. Sources of Funding Budgeted Project Costs Water Fund $ 300,000 Construction Pre 2015 2015 Expenditures Projected ------------------------------- $ - $ 300,000 Future Total Expenditures Budget ------------------------- $ - $ 300,000 Total $ 300,000 Total Project Costs $ - $ 300,000 $ - $ 300,000 Post Project Operations and Maintenance: Utilities Materials & Supplies $__10,000 8,000 Total Yearly Future Operating Costs $18,000 172 Town o f Marana Annual Bud &Financial Plan FY2014 -2015 Tangerine /Downtown Sewer Conveyance System Create conveyance system from Saguaro Bloom lift station north to Rillito Vista Wastewater Facility. Tie in Rillito Vista flows into force main. Continue north to Tangerine /1 -10 corridor; develop gravity system across fields for a tie -in to existing Sewer system at Clark Farms blvd. Sources of Funding Budgeted Project Costs Pre 2015 2015 Future Total Expenditures Projected Expenditures Budget Wastewater Fund $ 6,007,000 Planning & Design --------------------------------------------------- - - - - -- - ---------------------------------------------- $ - $ 2,500,000 $ - $ 2,500,000 Construction $ - $ 857,000 $ 2,200,000 $ 3,057,000 Capitalized Labor $ 450,000 $ - $ 450,000 Total $ 6,007,000 Total Project Costs $ - $ 3,807,000 $ 2,200,000 $ 6,007,000 Post Project Operations and Maintenance: - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Utilities $10,000 - - -., ----------------------------------------------------------- - - - -aa ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ Materials &Supplies 8,000 Total Yearly Future Operating Costs $18,000 173 Town of Marana Annual Bud &Financial Plan FY2014 -2015 Thornydale Road, North of Tangerine to Saguaro Ranch This project includes safety mitigation of the existing road (guardrail, etc.) and overlaying the 3 -lane roadway due to deteriorating road conditions on Thornydale Road, from Tangerine to Saguaro Ranch. Sources of Funding Budgeted Project Costs Post Project Operations and Maintenance: Annual Cost $ - Total Yearly Future Operating Costs $ - Pre 2015 2015 Future Total Expenditures Projected Expenditures Budget Transportation Fund $ 530,000 Planning & Design $ - $ 65,000 $ - $ 65,000 Cultural / Environmental $ - $ 53,000 $ - $ 53,000 Construction $ - $ 337,000 $ - $ 337,000 Land Acquisition $ - $ 75,000 $ - $ 75,000 Total $ 530,000 Total Project Costs $ - $ 530,000 $ - $ 530,000 Post Project Operations and Maintenance: Annual Cost $ - Total Yearly Future Operating Costs $ - 174 Thornydale Road - South of Tangerine - Pavement Restoration This project includes pavement restoration of Thornydale Road, south of Tangerine Road. Sources of Funding Budgeted Project Costs Pre 2015 2015 Future Total Expenditures Projected Expenditures Budget Transportation Fund ------------------------- - - - - -- ------------------------ $ 1 17,000 Capitalized Labor $ - - - - - -- ------------------------------------------------------------------------------------------------------------------- $ 1 17,000 $ - $ 117,000 Total $ 117,000 Total Project Costs $ - $117,000 $ - $117,000 Post Project Operations and Maintenance: Annual Cost $ - Total Yearly Future Operating Costs $ - 174 Town of Marana Annual Bud &Financial Plan FY2014 -2015 Twin Peaks Interchange This project consists of design, Right of Way acquisition, and construction of the TI and roadway to the east, as well as the design, ROW acquisition and construction of the extension of Twin Peaks Rd. over the Santa Cruz River. Sources of Funding Budgeted Project Costs Twin Peaks Road Shared Use Path Access This project is to accomplish the design & construction of a shared -use path that provides connections between the multi -use lanes on Twin Peaks Road and the Santa Cruz River shared -use path west of the Santa Cruz River Bridge on Twin Peaks Road, which is a segment of the regional Loop path system. Sources of Funding Budgeted Project Costs Pre 2015 2015 Future Total Expenditures Projected Expenditures Budget Regional Transportation Authority $ 330,000 Construction $ - $ 40,000 $ 310,000 $ 350,000 Park Impact Fees $ 20,000 Total $ 350,000 Total Project Costs $ - $ 40,000 $ 310,000 $ 350,000 Post Project Operations and Maintenance: Annual Cost $ - Total Yearly Future Operating Costs $ - 175 Pre 2015 2015 Future Total Expenditures Projected Expenditures Budget Regional Transportation Authority $ 53,298 Construction $ - $ 46,240 $ - $ 46,240 South Benefit Impact Fees $ 13,185 Cultural /Environmental $ - $ 20,243 $ - $ 20,243 Total $ 66,483 Total Project Costs $ - $ 66,483 $ - $ 66,483 Post Project Operations and Maintenance: Annual Cost $ - Total Yearly Future Operating Costs $ - Twin Peaks Road Shared Use Path Access This project is to accomplish the design & construction of a shared -use path that provides connections between the multi -use lanes on Twin Peaks Road and the Santa Cruz River shared -use path west of the Santa Cruz River Bridge on Twin Peaks Road, which is a segment of the regional Loop path system. Sources of Funding Budgeted Project Costs Pre 2015 2015 Future Total Expenditures Projected Expenditures Budget Regional Transportation Authority $ 330,000 Construction $ - $ 40,000 $ 310,000 $ 350,000 Park Impact Fees $ 20,000 Total $ 350,000 Total Project Costs $ - $ 40,000 $ 310,000 $ 350,000 Post Project Operations and Maintenance: Annual Cost $ - Total Yearly Future Operating Costs $ - 175 Town o f Marana Ann ual Bud &Financial Plan FY2014 -2015 Twin Peaks Well Water Reservoir Upon completion of the Twin Peaks TI this Y -Zone 350 gpm well will be upgraded and tied into the Cascada and Spectrum area to provide a redundant water supply. This Y -Zone well will need to be re- drilled to 500 gpm and re- equipped. Construct Y -Zone 250,000 gpm forbay reservoir and 2,000 gpm booster station for 4 -log virus treatment compliance. Sources of Funding Budgeted Project Costs W+ Zone 1 -10 16" (San Lucas Interconnect) The project includes the installation of approximately 650 linear feet of new 16 -inch water main connecting existing W+ Zone service areas on the east and west side on Interstate 10. The installation will be crossing Union Pacific Railroad (UPRR) and Arizona Department of Transportation (ADOT) right -of -ways. Sources of Funding Budgeted Project Costs Pre 2015 2015 Future Total Expenditures Projected Expenditures Budget Water Fund $ 730,000 Planning & Design $ - $ 625,000 $ - $ 625,000 Construction $ - $ 105,000 $ - $ 105,000 Total $ 730,000 Total Project Costs $ - $ 730,000 $ - $ 730,000 Post Project Operations and Maintenance Yearly Maintenance Total Yearly Future Operating Costs 176 Pre 2015 2015 Future Total Expenditures Projected Expenditures Budget Water Impact Fees $ 300,000 Planning & Design $ - $ 50,000 $ - $ 50,000 Construction $ - $ 250,000 $ - $ 250,000 Total $ 300,000 Total Project Costs $ - $ 300,000 $ - $ 300,000 Post Project Operations and Maintenance Yearly Maintenance $ 18,000 Total Yearly Future Operating Costs $ 18,000 W+ Zone 1 -10 16" (San Lucas Interconnect) The project includes the installation of approximately 650 linear feet of new 16 -inch water main connecting existing W+ Zone service areas on the east and west side on Interstate 10. The installation will be crossing Union Pacific Railroad (UPRR) and Arizona Department of Transportation (ADOT) right -of -ways. Sources of Funding Budgeted Project Costs Pre 2015 2015 Future Total Expenditures Projected Expenditures Budget Water Fund $ 730,000 Planning & Design $ - $ 625,000 $ - $ 625,000 Construction $ - $ 105,000 $ - $ 105,000 Total $ 730,000 Total Project Costs $ - $ 730,000 $ - $ 730,000 Post Project Operations and Maintenance Yearly Maintenance Total Yearly Future Operating Costs 176 Town of Marana Annual Budget & Financial Plan FY2014 -2015 ;MARANA; Supplemental Schedules I The Supplemental Schedule section contains current and historical data used for decision making during the budget process. 177 Town of Marana Annual Budget & Financial Plan OW N �F '�RI ONE This page intentionally left blank FY2014 -2015 178 Town of Marana Annual Budget & Financial Plan FY2014 -2015 REVENUE SCHEDULE Revenue Schedule 2012 Actual 2013 Actual 2014 Estimated 2015 Adopted General Fund 2 2 2,293,095 2,464,723 Sales taxes $ 21,597,158 $ 20,451,798 $ 20,333,285 $ 21,034,795 Intergovernmental 6,944,530 7,717,086 8,273,207 8,793,736 Licenses, fees and permits 2,720,872 4,323,155 3,766,686 3,732,453 Fines and forfeiture 558,393 674,082 635,869 595,000 Charges for services 455,852 379,348 438,426 398,500 Leases 183,030 105,358 98,873 125,400 Investment income 59,388 155,464 87,928 175,000 Miscellaneous 725,276 688,850 894,923 551 Total General Fund 33,244,499 34,495,141 34,529,197 35,406,054 Special Revenue Funds Highway User Revenue Fund 2 2 2,293,095 2,464,723 Local Transportation Assistance Fund - - - - Community Development Block Grant 89,169 142,946 238,687 215,000 Affordable Housing 1 1 2 100,000 Judicial Collection Enhancement 13,768 13,307 13,122 14,000 Fill- the -Gap 6 6 7 4 Local Technology 123,394 125,486 122,045 118,000 Bed Tax - 983,992 880,490 919,413 Other SRF 896,749 741,526 1 1,270,613 Total Special Revenue Funds 3 4 4 5,105,749 Capital Projects Funds Northwest Transportation Impact Fees 36,224 90,073 132,535 25,000 Northeast Transportation Impact Fees 694,168 924,969 859,611 959,785 South Transportation Impact Fees 433,809 1 692,912 670,740 Park Impact Fees 987 2 950 1 Transportation 2 3,435,886 4,913 5 Pima Association of Governments 1 1 674,598 16,526,839 Sales Tax Capital 3,374 4 6,424 - Downtown Reinvestment 144,074 125,000 Other Capital Projects 581,223 599,793 768,773 10,535 Pima County Bonds 565,753 - 134 35,000 Community Facilties Districts Capital 57,510 100,498 52 238,936 Total Capital Projects Funds 7 9 9 35,373,280 Debt Service Funds 2008 M M PC Bond Tangerine Farms Improvement District Community Facility Districts DSF Other Debt Service Total Debt Service Funds 3,000,386 5,200,056 35 - 2,302,457 2,337,438 2,175,964 2,155,388 553,454 711 717,580 313,010 2 - - - 5,856,299 8 2 2 179 Town of Marana Annual Budget & Financial Plan REVENUE SCHEDULE FY2014 -2015 Revenue Schedule Enterprise Funds Airport Water Utility Wastewater Utility Total Enterprise Funds Internal Service Funds Health Benefits Dental Benefits Total Internal Service Funds Total ALL Funds 2012 Actual 2013 Actual 2014 Estimated 2015 Adopted 232,539 258,179 285,662 2,901,313 3 3,455,329 3,767,460 4,526,344 240,590 730,192 834,319 1,441,046 3 4 4 8 - - - 3,498,046 - - - 256,819 3,754,865 $ 53,538,552 $ 61,298,732 $ 56,392,506 $ 90,977,049 180 Town of Marana Annual Budget & Financial Plan EXPENDITURE SCHEDULE FY2014 -2015 Expenditure Schedule 2012 Actual 2013 Actual 2014 Estimated 2015 Adopted General Fund Personnel and Benefits $ 19,786,221 $ 20,871,200 $ 21,879 $ 23,827,712 Contracted Services 4,520,800 3,747,117 3,588,355 4,831,665 Operating Supplies and Equipment 2,350,199 2,272,145 2,333,786 7,929,307 Capital Outlay 1,595,404 2,244,790 1,529,484 1,117,974 Debt Service 4,395 - - - Total General Fund 28,257,019 29,135,252 29,331,444 37,706,658 Special Revenue Funds Highway User Revenue Fund 1 2,021,028 3,347,228 4,861,174 Local Transportation Fund 87,658 88,737 90,224 100,000 Community Development Block Grant 119,333 88,203 233,148 215,000 Affordable Housing 9,241 31,932 12,422 70,000 JCEF - 1,717 - 67,000 Fill- the -Gap - - - 38,500 Local Technology 48,994 38,505 29,014 434 Bed Tax - 714,704 761,142 1,088,702 Other SRF 673,465 577 934,776 1,655,799 Total Special Revenue Funds 2 3 5 8,530,457 Capital Projects Funds Northwest Transportation Impact Fees - - 40,523 - Northeast Transportation Impact Fees - - 40,523 100,000 South Transportation Impact Fees 18,352 37,336 47,989 763,185 Park Impact Fees 1,356,997 136,669 776,136 1,829,496 Transportation 791,264 653,060 607,666 5,728,389 Pima Association of Governments 1,852,059 1,072,992 622,372 16,078,944 Sales Tax Capital 42,573 - 10,525 685,825 Downtown Reinvestment - - 23,542 223,250 Other Capital Projects 779,968 772 7,042 10,077,961 Pima County Bonds 548,960 142,025 126,160 35,000 Community Facilities Distircts 265 90 - 3,294,351 Total Capital Projects Funds 5 2 2 38,816,401 Debt Service Funds 1997 MMPC Bond 369,742 363,705 347,740 346 2003 MMPC Bond 1,376,528 1 1,036,780 - 2004 MMPC Bond 765,113 665,913 657,024 667,625 2008 MMPC Bond 5 5,200,056 8,964,066 2,644,988 2013 MMPC Bond 788,102 1,849,875 2014 MMPC Bond 94,102 Tangerine Farms Improvement District 2,239,017 2 2,351,530 2,155,388 Gladden CFD DSF 702,938 707,553 714 748,403 Other Debt Service - - - - Total Debt Service Funds 10,693,848 10,657,191 14,954,096 8 181 Town of Marana Annual Budget & Financial Plan EXPENDITURE SCHEDULE FY2O14 -2015 Expenditure Schedule 2012 Actual 2013 Actual 2014 Estimated 2015 Adopted Enterprise Funds Airport 1,112,358 1 274,319 3,298,204 Utilities 3,008,942 3 2,826,893 8,568,111 Wastewater 3,756,604 2 803,832 7,907 Total Enterprise Funds 7,877,904 7 3 19,774,059 Internal Service Funds Health Benefits - - 3 Dental Benefits - - 256,819 Total Internal Service Funds - - - 3 Total ALL Funds $ 55,086,655 $ 53,663,116 $ 55,901,016 $ 116 182 Town of Marana Annual Budget & Financial Plan INTERFUND TRANSFERS FY 2014 -15 Water TTotal Fund - $ 100,000 - 100,000 203,373t 344,243 665,128 - 2 - 872,150 - 273,636 - 355,779 203,373 $5,352,924 FY2014 -2015 183 TRANSFER SUMMARY Transfers From: Transfers General Trans ortation p South Transportation Other Capital To: Fund Fund Fun Other Grants $ 100,000 - - - Transit 100,000 - - - 1997 Debt 140,870 - - - t` 2004 Debt 665,128 - - - 2008 Debt 547,612 864,651 605 - 2014 Debt 872 - - - Airport 273,636 - - - Waste Water - - - 355,779 Total $2,699,396 864,651 605,255 355,779 Water TTotal Fund - $ 100,000 - 100,000 203,373t 344,243 665,128 - 2 - 872,150 - 273,636 - 355,779 203,373 $5,352,924 FY2014 -2015 183 Town of Marana Annual Budget & Financial Plan DEBT SERVICE SUMMARY When authorized by the Town C ouncil, the Town will issue long -term debt for high cost, long - lived capital projects or assets. The Town will issue short -term debt only when it is impossible to fund a project or asset initially through long -term debt. Debt issuance will conform to the debt limitations as set by the State of Arizona. The Town has no General Obligation (GO) debt which is secured by the taxing power of the Town, as it has no property tax and does not h ave outstanding debt which is subject to debt limitations. Currently, the Town only has Municipal Property Corporation bonds, Excise Tax Revenue bonds, Community Facilities District b onds, Improvement District bonds and Water Infrastructure Finance Authority loans outstanding. Municipal Property Corporation Revenue Bonds AA- Excise Tax Revenue Obligations AA ,Tangerin Farms Special Assessment B onds A- , Gladden F arms CFD General Ob ligation Bonds BBB+ Fiscal Year Principal Interest Total 2015 3 4 7 2016 4 4 8 2017 5 4 3 9 9 2018 5 2019 5 3 117 9,382,117 46,543,475 2020 -2024 32,566 000 29,569,000 13,977 475 6,173,647 2025 -2029 35,742,647 2030 -2034 10,860,000 2,681,234 13,541,234 Totals 96,599,000 41,957,456 139,556,456 FY2014 -2015 184 Town of Marana Annual Budget & Financial Plan Municipal Property Corporation Revenue Bonds The Town has issued revenue bonds for acquiring water systems, infrastructure upgrades, the design and construction of the new m unicipal complex and to refund prior issu ances. These bonds are payable solely from the excise taxes collected by the Town. Fiscal Year Principal 2015 1 10,000 Totals 110,000 Inter Total 61 171,294 61 171,294 Fiscal Year Principal Interest Total 2015 1 1 2 2016 1 1 2 2017 1 1 2 2018 1 1 505,00 0 1 2 1 639,163 2 2019 1 1 570 ,000 1 4 1 000,944 2020 -2024 9 1 3,155,944 11 885 800 2025 -2029 10 525 000 1 360 800 Total 2 6,875,00 0 11,347,119 38,222,119 FY2014 -2015 185 Town of Marana Annual Budget & Financial Plan Excise Tax Revenue Obligations The Town has revenue obligations for acquiring wastewater systems, initial improvements to wastewater systems and to refund prior issuances. These bonds are payable solely from the excise taxes collected by the Town. Fiscal Year Principal Interest Total 2015 315,000 1 1 2016 700,000 1 2 2017 1 1 3 1 1 2018 3 1 3 15,139,238 15,033,625 8 2019 1 5 3 988,200 2020 -20 9 11,695,000 7 2025 -2029 2030 -2034 Totals 34,780,000 17,413,838 52,193,838 Fiscal Year Principal Interes Total - 353,000 2015 95,664 95,664 514,071 2016 161,071 2017 380 000 151,725 531 390,000 531,908 2018 141,908 128,469 2019 664,000 792,469 2020 -2024 3,434,000 378,522 3,812,522 2025 -2026 1,272,000 32,615 1,304,615 Totals 6 1 7 FY2014 -2015 .. Town of Marana Annual Budget & Financial Plan Gladden Farms Community Facilities District General Obligation Bonds The Gladden Farms Community Facilities District (a component unit) issued general obligation bonds to acquire infrastructure improvements within the district. These GO bonds ar e payable solely from a secondary property tax that is levied on property within the district. For fiscal year 2014 -15 the rate for debt service was $2.50/$100 of assessed valuation. Fiscal Year 2015 2016 Principal 65,000 Interest 107 10 3,288 Total 172,253 173,288 70 ,000 2017 75,000 99,028 174,028 2018 80,000 94 174 2019 85 89,628 174,628 2020 -2024 505,000 358,997 863,997 2025 -2029 685,000 170,144 855,144 2030 165,000 5 170,363 Totals I 1 I 1 I 2 Fiscal Year Principal Interest Total 2 015 90,000 153,070 243,070 2016 90,000 148,480 238,480 2017 95,000 143,763 238,763 2018 100,000 138,690 238,690 2019 105,000 133,258 238,258 2020 - 2024 615,000 573,8 1,188,808 2025 -2 810,000 380,325 1,190,325 2030 -2032 960,000 90,475 1,050,475 Totals 2 1 4 Fiscal Year Principal Interest Total 2015 75,000 144,675 219,675 2016 80,000 140,915 220,915 2017 85,000 136,851 221,851 2018 85,000 132,623 217,623 2019 90,000 128,135 218,135 2020 -2 535,000 561,996 1 1 096,99 6 685,000 1 2 2025 -2029 399,609 158,186 1 1 802,990 1 2030 -2032 1 Totals 4 FY2014 -2015 187 Town of Marana Annual Budget & Financial Plan Fiscal Year 2015 Principal 10,000 10,000 Interest 52,905 52,590 Total 62,905 _ 2016 62,590 2017 10,000 52,230 62,230 1 5,00 0 51,780 2018 66,780 2019 15,000 51,210 66,210 2020 -2024 75,000 249,585 324,585 2025 -2029 95,000 227,214 322,214 2030 -2034 750,000 182,021 932,021 Totals 980,000 919,535 1 Tangerine Farms Road Improvement District - 2006 Series The Tangerine Farms Road Improvement District (a component unit) issued special assessment bonds for road infrastructure improvements. These special assessment bonds are payable solely from special assessment billings which are sent out to individuals within the district twice a year (November 1st and May 1st each year). The Town is required to cover delinquencies, should they occur, with other resources until foreclosure proceeds are received. Fiscal Year 2015 2016 2017 Principal 1 1 1 1 Interest 849,137 793,316 736,276 676,61 614 2 Total 2 2 2 2 2 1 033,238 2018 2019 2020 -2024 1 8 3 18,488,000 10,162,348 2025 -2026 264,316 4 24,452 Totals 5,964,245 FY2014 -2015 Town of Marana Annual Budget & Financial Plan Water Utility Revenue Obligations The Town has issued utility revenue obligations to refund portions of prior issuances related to the acquisition of water systems. These bonds are payable solely from the water utility rate revenues collected by the Town. Fiscal Year Principal Interest Total 19,632 161,346 164,994 164,515 2015 - 129,000 19,632 2016 32,346 28,994 2017 2018 2019 2020 - 2023 136,000 139,000 25,5 2 1 1 492 3 9,038 167,017 179,000 200,492 799,038 1 760,000 1 Totals Water Infrastructure Finance Authority (WIFA) Loan The Town has issued WIFA loans to acquire water wells, and complete water infrastructure improvements. These loans are payable solely from water revenues. Fiscal Year Principal Interest Total 2015 201,048 57,865 258,913 2016 207,015 54,870 261,885 2017 213,159 51,786 264,945 2018 219,485 226,000 1,234,686 48,610 45,340 174,154 76,559 268,096 2 71,340 2019 2020-2024 1,408,839 2025 2029 1,429,117 1,50 311,769 2,288 314,058 2030 4 511,472 Totals 4 1 553,751 FY2014 -2015 Town of Marana Annual Budget & Financial Plan OW N �F '�RI ONE This page intentionally left blank FY2014 -2015 Town of Marana Annual Budget & Financial Plan FY2014 -2015 AUTHORIZED POSITION SCHEDULE Town Clerk Town Clerk 2012 2013 2014 2014 2015 Deputy Town Clerk Actual Actual Adopted Estimated Adopted Town Manager - 1.00 1.00 1.00 1.00 Town Manager 1.00 1.00 1.00 1.00 1.00 Deputy Town Manager 1.00 1.00 1.00 1.00 1.00 Assistant Town Manager - - - - 1.00 Management Assistant 1.00 1.00 1.00 2.00 2.00 Senior Executive Assistant - - - 1.00 1.00 Senior Administrative Manager 1.00 1.00 1.00 - - Emergency Management and Safety Coordinator - - 1.00 1.00 1.00 Public Information Officer (PIO) - 1.00 1.00 1.00 1.00 Graphic Designer - 1.00 1.00 1.00 1.00 Council Liaison 1.00 1.00 1.00 - - Administrative Assistant - 0.50 0.50 1.00 1.00 Customer Service Clerks - - - 1.13 1.13 Customer Service Specialist 2.13 2.13 2.13 - - Town Manager Total 7.13 9.63 10.63 10.13 11.13 Town Clerk Town Clerk 1.00 1.00 1.00 1.00 1.00 Deputy Town Clerk 1.00 - - - - Records Administrator - 1.00 1.00 1.00 1.00 Assistant to the Town Clerk 1.00 1.00 Agenda & Records Clerk 1.00 1.00 1.00 - - Town Clerk Total 3.00 3.00 3.00 3.00 3.00 Human Resources Human Resources Director 1.00 1.00 1.00 1.00 1.00 Assistant Human Resources Director 1.00 1.00 Employee Relations Administrator 1.00 1.00 1.00 - - Sr. Human Resources Analyst 2.00 2.00 2.00 2.00 2.00 Human Resources Coordinator 1.00 - - - - Human Resources Technician - 1.00 1.00 1.00 1.00 Executive Assistant 1.00 1.00 Administrative Assistant - 0.50 0.50 - - Total Human Resources 5.00 5.50 5.50 6.00 6.00 Finance Finance Director 1.00 1.00 1.00 1.00 1.00 Finance Manager 1.00 1.00 1.00 1.00 1.00 Management & Budget Analyst 1.00 1.00 1.00 1.00 1.00 Payroll Administrator 1.00 1.00 1.00 1.00 1.00 Procurement Officer 1.00 1.00 1.00 1.00 1.00 Contracts Administrator - - 1.00 1.00 1.00 Senior Accountant 1.00 1.00 1.00 1.00 2.00 Senior Accounting Clerk 1.00 1.00 1.00 1.00 1.00 Accounting Clerk 1.35 1.35 1.35 1.35 1.35 Administrative Assistant - 0.50 0.50 0.50 0.50 Total Finance 8.35 8.85 9.85 9.85 10.85 191 Town of Marana Annual Budget & Financial Plan FY2014 -2015 AUTHORIZED POSITION SCHEDULE 2012 2013 2014 2014 2015 Actual Actual Adopted Estimated Adopted Legal Department 1.00 Economic Development & Strategic Initiatives Manai 1.00 - - - Public Information Officer (PIO) 1.00 - - - Town Attorney 1.00 1.00 1.00 1.00 1.00 Deputy Town Attorney 1.00 1.00 1.00 1.00 1.00 Senior Assistant Town Attorney 1.00 1.00 1.00 1.00 1.00 Associate Town Attorney 1.00 1.00 1.00 1.00 1.00 Legal Assistant 1.00 1.00 1.00 1.00 1.00 Real Property Acquisition Agent 1.00 - - - - Legal Document Clerk 1.00 1.00 Administrative Assistant 1.00 1.50 1.50 0.50 0.50 Office Support Assistant 1.00 - - - - Total Legal Department 8.00 6.50 6.50 6.50 6.50 Technology Services Technology Services Director 1.00 1.00 1.00 1.00 1.00 Technology Manager 2.00 2.00 2.00 2.00 2.00 Network Administrator 1.00 1.00 1.00 1.00 1.00 Database Administrator 1.00 1.00 1.00 1.00 1.00 Website Administrator - - 1.00 1.00 1.00 Senior GIS Analyst 1.00 1.00 1.00 1.00 1.00 GIS Analyst 1.00 1.00 1.00 1.00 1.00 Technology Analyst 1.00 1.00 1.00 1.00 1.00 Senior Technology Support Specialist 2.00 2.00 2.00 2.00 2.00 Technology Support Specialist 1.00 1.00 1.00 1.00 1.00 Executive Assistant 1.00 - - - - Business Process Analyst - 1.00 1.00 1.00 1.00 Total Technology Services 12.00 12.00 13.00 13.00 13.00 Office of Economic and Tourism Develoment Director of Economic and Tourism Development - - - - 1.00 Tourism Development Manager - - - - 1.00 Total Strategic Initiatives - - - - 2.00 Office of Strategic Initiatives 1.00 Economic Development & Strategic Initiatives Manai 1.00 - - - Public Information Officer (PIO) 1.00 - - - Special Events Coordinator 1.00 - - - Graphic Designer 1.00 - - - Management Assistant 1.00 - - - Administrative Assistant - - - - Total Strategic Initiatives 5.00 Community Development & Neighborhood Services Community Development Director 1.00 1.00 1.00 1.00 1.00 Grants & Housing Coordinator 1.00 1.00 1.00 1.00 1.00 Housing Rehabilitation Specialist 1.00 1.00 1.00 1.00 1.00 Special Events Coordinator - 1.00 1.00 1.00 - Total Community Development 3.00 4.00 4.00 4.00 3.00 192 Town of Marana Annual Budget & Financial Plan FY2014 -2015 AUTHORIZED POSITION SCHEDULE 193 2012 2013 2014 2014 2015 Actual Actual Adopted Estimated Adopted Development Services Administration Development Services Center Manager - 1.00 1.00 1.00 1.00 Development Services General Manager - - 1.00 1.00 - Economic Development Manager - 1.00 1.00 1.00 - Executive Assistant 1.00 1.00 1.00 1.00 1.00 Total GM - Development Services 1.00 3.00 4.00 4.00 2.00 Records Center Permits Center & Records Manager 1.00 - - - - Real Property Acquisition Agent - 1.00 - - - Senior Permit Clerk 1.00 1.00 1.00 1.00 - Development Coordinator 2.00 2.00 2.00 1.85 - Permit Clerk 3.00 3.00 3.00 3.00 - Project Coordinator 1.00 1.00 1.00 1.00 - Document Imaging Clerk 1.50 1.50 1.50 1.50 1.50 Total Records Center 9.50 9.50 8.50 8.35 1.50 Building Safety Building Official - 1.00 1.00 1.00 1.00 Chief Building Inspector 1.00 1.00 1.00 1.00 1.00 Senior Plans Examiner - 1.00 1.00 2.00 2.00 Plans Examiner - 2.00 2.00 1.00 1.00 Plan Review Technician - 1.00 1.00 1.00 1.00 Building Inspector II 2.00 1.00 2.00 2.00 2.00 Building Inspector I 1.00 1.00 1.00 1.00 1.00 Code Enforcement Officer 2.00 - - - - Senior Permit Clerk - - - - 1.00 Permit Clerk - - - - 3.00 Total Building Safety 6.00 8.00 9.00 9.00 13.00 Planning Department Planning Director 1.00 1.00 1.00 1.00 1.00 Assistant Planning Director 1.00 - - - - Environmental Project Manager - - 1.00 1.00 1.00 Planner II 2.00 2.00 2.00 2.00 2.00 Planner I 4.00 4.00 4.00 4.00 4.00 Development Coordinator - - - - 1.85 Total Planning Department 8.00 7.00 8.00 8.00 9.85 Engineering Town Engineer 1.00 1.00 1.00 1.00 1.00 Assistant Director of Engineering - - 1.00 1.00 1.00 CIP Engineering Division Manager 1.00 1.00 1.00 1.00 1.00 Traffic Division Manager 1.00 1.00 1.00 1.00 1.00 Traffic Engineer 1.00 1.00 1.00 1.00 - Civil Engineer 1.00 1.00 1.00 1.00 1.00 Environmental Project Manager 2.00 2.00 1.00 1.00 1.00 Engineering Specialist 3.00 3.00 3.00 3.00 3.00 Engineering Aide 1.00 1.00 1.00 1.00 1.00 Senior Plans Examiner 1.00 - - - - Plans Examiner 2.00 - - - - 193 Town of Marana Annual Budget & Financial Plan AUTHORIZED POSITION SCHEDULE FY2014 -2015 Public Works Administration Public Services General Manager 1.00 1.00 - - - Public Works Director 1.00 1.00 1.00 1.00 1.00 Assistant Public Works Director - - 1.00 1.00 - Traffic Operations Engineering Manager - 1.00 194 2012 2013 2014 2014 2015 Actual Actual Adopted Estimated Adopted Plans Review Technician 1.00 - - - - CIP Engineering Division Manager - - 1.00 1.00 1.00 Construction Manager - - 2.00 2.00 2.00 Project Coordinator - - 1.00 1.00 2.00 Construction Inspector - - 2.00 2.00 2.00 Right of Way Inspector - - 1.00 1.00 1.00 Project Control Specialist - - 1.00 1.00 1.00 Project Manager - - 1.00 1.00 1.00 Real Property Acquisition Agent - - 1.00 1.00 1.00 Executive Assistant - - 1.00 1.00 1.00 Total Engineering 15.00 11.00 22.00 22.00 22.00 Police Chief of Police 1.00 1.00 1.00 1.00 1.00 Deputy Chief of Police - - - 1.00 1.00 Police Captain 1.00 1.00 1.00 - 1.00 Police Lieutenant 3.00 3.00 3.00 3.00 2.00 Police Sergeant 10.00 11.00 11.00 11.00 11.00 Detective 5.00 5.00 5.00 - - Police Officer 58.00 57.00 58.00 63.00 65.00 Police Telecommunications Manager 1.00 1.00 1.00 - - Police Records Supervisor 1.00 1.00 1.00 2.00 2.00 Police Telecommunications Supervisor 1.00 1.00 1.00 1.00 1.00 Dispatcher 12.00 12.00 12.00 12.00 12.00 Police Records Clerk 6.00 6.00 6.00 5.00 5.00 Transcriptionist - - - 1.00 1.00 Crime Scene /Property & Evidence Supervisor 1.00 1.00 1.00 1.00 1.00 Crime Analyst 1.00 1.00 1.00 1.00 1.00 Crime Scene Specialist 2.00 2.00 2.00 2.00 3.00 Administrative Manager 1.00 1.00 1.00 - - Executive Assistant - - - 1.00 1.00 Administrative Assistant 1.00 1.00 1.00 1.00 1.00 Total Police Department 105.00 105.00 106.00 106.00 109.00 Courts Town Magistrate 1.00 1.00 1.00 1.00 1.00 Court Services Operations Specialist - - - 1.00 1.00 Executive Assistant 1.00 1.00 1.00 - - Court Administrator 1.00 1.00 1.00 1.00 1.00 Court Probation Monitor 1.00 1.00 1.00 1.00 1.00 Court Security Guard 2.00 2.00 2.00 2.00 2.00 Court Collections Specialist 1.00 1.00 1.00 1.00 1.00 Court Supervisor 1.00 1.00 1.00 1.00 1.00 Courtroom Specialist II 1.00 1.00 1.00 1.00 1.00 Courtroom Specialist I - - - 1.00 1.00 Court Clerk 5.00 5.00 5.00 4.00 4.00 Total Courts 14.00 14.00 14.00 14.00 14.00 Public Works Administration Public Services General Manager 1.00 1.00 - - - Public Works Director 1.00 1.00 1.00 1.00 1.00 Assistant Public Works Director - - 1.00 1.00 - Traffic Operations Engineering Manager - 1.00 194 Town of Marana Annual Budget & Financial Plan FY2014 -2015 AUTHORIZED POSITION SCHEDULE Contracts Analyst Senior Administrative Assistant 2012 Actual 1.00 1.00 2013 Actual 1.00 1.00 2014 Adopted - - 2014 Estimated - - 2015 Adopted - - Total Public Works Administration 4.00 4.00 2.00 2.00 2.00 Public Works Operations & Maintenance - - - Engineering Division Manager 1.00 1.00 Facilities & Fleet Services Manager 1.00 - - - - Superintendent 1.00 2.00 3.00 3.00 3.00 Community Response Manager 1.00 1.00 1.00 1.00 1.00 Foreman 5.00 4.00 4.00 4.00 4.00 Traffic Signal Technician III 1.00 1.00 1.00 1.00 1.00 Traffic Signal Technician II 1.00 1.00 1.00 1.00 1.00 Signs & Markings Technician 1.00 1.00 1.00 1.00 1.00 Fleet Technician II 1.00 1.00 1.00 2.00 2.00 Fleet Technician I 1.00 1.00 1.00 - - Senior Facilities Technician 1.00 1.00 1.00 1.00 1.00 Facilities Technician 1.00 1.00 1.00 1.00 1.00 Small Engine Mechanic 1.00 1.00 1.00 1.00 1.00 Inmate Services Coordinator 3.00 4.00 4.00 4.00 4.00 Equipment Operator 3.00 3.00 3.00 3.00 3.00 Airport Operations Coordinator 1.00 1.00 1.00 1.00 1.00 Maintenance Worker 3.00 3.00 3.00 3.00 3.00 Laborer 5.00 5.00 5.00 5.00 5.00 Executive Assistant 1.00 1.00 1.00 1.00 1.00 Administrative Assistant - 1.00 1.00 1.00 1.00 Code Enforcement Officer - 2.00 2.00 2.00 2.00 Total Public Works Operations & Maintenance 32.00 35.00 36.00 36.00 36.00 Capital Improvement Program Assistant Public Works Director 1.00 1.00 - - - Construction Division Manager 1.00 1.00 - - - Engineering Division Manager 1.00 1.00 - - - Construction Manager 2.00 2.00 - - - Construction Inspector 2.00 2.00 - - - Right of Way Inspector 1.00 1.00 - - - Acceptance Inspector 1.00 1.00 - - - Project Control Specialist 1.00 1.00 - - - Engineering Technician 0.85 - - - - Capital Improvement Project (CIP) Manager 1.00 1.00 - - - Project Coordinator 1.00 1.00 - - - Total Capital Improvement Program 12.85 12.00 - - - Parks - Administration Parks and Recreation Director 1.00 1.00 1.00 1.00 1.00 Assistant Parks and Recreation Director - 1.00 1.00 1.00 1.00 Special Events Coordinator - - - - 1.00 Executive Assistant 1.00 1.00 1.00 1.00 1.00 Parks and Recreation Services Clerk 2.75 2.75 2.75 2.75 2.75 Total - Parks Administration Parks - Recreation Recreation Coordinator Recreation Programmer Recreation Assistant 4.75 5.75 5.75 5.75 6.75 5.00 5.00 5.00 4.00 4.00 2.00 2.00 2.00 2.00 2.00 0.75 0.75 0.75 0.75 0.75 195 Town of Marana Annual Budget & Financial Plan FY2014 -2015 AUTHORIZED POSITION SCHEDULE Total Water Department 2012 2013 2014 2014 2015 Actual Actual Adopted Estimated Adopted Total Parks - Recreation 7.75 7.75 7.75 6.75 6.75 Parks - Maintenance 1.00 Principal Wastewater Plant Operator - 1.00 1.00 - Superintendent 1.00 1.00 1.00 1.00 1.00 Parks Maintenance Supervisor 1.00 1.00 1.00 2.00 2.00 Assets Coordinator - - - 1.00 1.00 Foreman 1.00 1.00 1.00 - - Senior Maintenance Worker 9.00 9.00 9.00 9.00 10.00 Laborer 6.00 6.00 6.00 6.00 7.00 Total Parks - Maintenance 18.00 18.00 18.00 19.00 21.00 Parks - Senior Programs Recreation Programmer 1.00 1.00 1.00 1.00 1.00 Recreation Assistant 0.75 0.75 0.75 0.75 1.00 Total - Parks Senior Programs 1.75 1.75 1.75 1.75 2.00 Parks - Therapeutic Program Recreation Coordinator - - - - - Total Parks Therapeutic Program - - - - - 32.25 33.25 33.25 33.25 36.50 Water Department Utilities Director 1.00 1.00 1.00 1.00 1.00 Water Operations Manager 1.00 1.00 1.00 1.00 1.00 Utilities Services Supervisor 1.00 1.00 1.00 1.00 1.00 Superintendent 1.00 1.00 1.00 1.00 1.00 Water Distribution Supervisor 1.00 1.00 1.00 1.00 1.00 Water Production Supervisor - - - - 1.00 Utilities Resource Coordinator 1.00 1.00 1.00 1.00 1.00 Water Quality Inspector 1.00 1.00 1.00 1.00 1.00 Construction Inspector - - - - 1.00 Electric Pump & Well Technician 1.00 1.00 1.00 1.00 1.00 Water Mechanic - - - - 1.00 Water Utilities Operator II 5.00 5.00 5.00 5.00 5.00 Water Utilities Operator I 1.00 1.00 1.00 1.00 1.00 Civil Engineer 1.00 - 1.00 1.00 1.00 Utility Billing Specialist 2.10 2.10 2.10 3.00 3.00 Utilities Technology Coordinator - 1.00 1.00 1.00 1.00 Customer Service Specialist 1.00 - - - - Utilities Customer Service Clerk - 1.00 1.00 - - Total Water Department 18.10 18.10 19.10 19.00 22.00 Waste Water Department Water Reclamation Operations Manager - 1.00 1.00 1.00 1.00 Water Reclamation Supervisor - - - 1.00 1.00 Principal Wastewater Plant Operator - 1.00 1.00 - - Water Reclamation Operator II - 1.00 1.00 1.00 1.00 Water Reclamation Operator I - - 1.00 1.00 1.00 Total Waste Water Department - 3.00 4.00 4.00 4.00 Airport Operations Airport Manager - 1.00 1.00 1.00 1.00 Total Airport Operations - 1.00 1.00 1.00 1.00 TOTAL TOWN AUTHORIZED POSITIONS 309.18 313.33 319.33 319.08 328.33 196 Town of Marana Annual Budget & Financial Plan Salary Schedules Fiscal Year 2014 -2015 GRADE 108 FY2014 -2015 840 Graphic Designer Exempt 208 Human Resources Analyst Exempt 476 Recreation Coordinator Exempt 210 Senior Accountant Exempt 440 Special Events Coordinator Exempt GRADE 109 $47,190.30 $ 58,988.64 $ 70,785.96 Annual 276 Management Assistant Exempt 752 Parks Maintenance Supervisor Exempt 246 Planner II Exempt 322 Real Property Acquisition Ageni Exempt 632 Senior Executive Assistant Exempt GRADE 110 $51,909.84 $ 64,887.30 $ 77,864.76 Annual 719 Chief Water Reclamation Operator Exempt 211 Procurement Officer Exempt 236 Project Control Specialist Exempt 325 Safety & Emergency Management Exempt p Coordinator 206 Senior Human Resources Analyst Exempt 722 Water Distribution Supervisor Exempt 723 Water Production Supervisor Exempt "Fair Labor Standards Act Effective June 28, 2014 197 $43,293.90 $ 54,1 17.12 $ 64,941.36 Annual Town of Marana Annual Budget & Financial Plan FY2014 -2015 Job Code Job Title FLSA ** Status Minimum j Midpoint Maximum I a 3: GRADE 111 $57,619.80 $ 72,024.24 $ 86,429.70 Annual 222 Associate Town Attorney Exempt 176 Chief Building Inspector Exempt 220 Community Relations /PIO Exempt 814 Crime Scene /Property & Evidence Exempt p Supervisor 163 Environmental Project Manager Exempt 258 Senior GIS Analyst Exempt 340 Senior Network Administrator Exempt 332 Software Engineer Exempt 502 Superintendent Exempt 201 Tourism & Marketing Manager Exempt 266 Traffic Engineer Exempt 483 Utilities Business Services Coordinator Exempt 481 Utilities Resources Coordinator Exempt 321 Website Administrator Exempt GRADE 112 $64,534.38 $ 80,667.72 $ 96,801.06 Annual 250 Assistant Human Resources Director Exempt 261 Assistant Town Attorney Exempt 230 Civil Engineer Exempt 238 Construction Manager Exempt 274 Finance Manager Exempt 161 Project Manager Exempt 333 Senior Software Engineer Exempt 240 Technology Manager Exempt GRADE 113 $72,923.88 $ 91,154.34 $ 109,384.80 Annual 143 Airport Manager Exempt 151 CIP Engineering Division Manager Exempt 170 Court Administrator Exempt 147 Development Engineering Division Exempt p Manager 265 Traffic Operations Engineering Manager Exempt 159 Water Operations Manager Exempt 153 Water Reclamation Operations Manager Exempt "Fair Labor Standards Act Effective June 28, 2014 Town of Marana Annual Budget & Financial Plan FY2014 -2015 GRADE 114 $82,403.76 $ 103,004.70 $ 123, 605.64 Annual 157 Assistant Director of Engineering Exempt 155 Assistant Parks & Recreation Director Exempt 158 Assistant Public Works Director Exempt 173 Development Services Center Manager Exempt 262 Senior Assistant Town Attorney Exempt 174 Traffic Division Manager Exempt $93,115.80 $ 116,395.26 $ 139,673.70 Annual GRADE 115 154 Deputy Town Attorney Exempt Non - Exempt Positions IR Job Code Job Title GRADE 205 $ 11.6585 $ 14.2815 $ 16.9051 Hourly 424 Document Imaging Clerk Non - exempt 422 Office Support Assistant Non- exempt 822 Recreation Assistant Non - exempt $25,946.96 $31,785.26 $37,623.82 Annual GRADE 206 $ 12.4745 $ 15.2814 $ 18.0884 Hourly 700 Laborer Non- exempt $27,763.32 $34,010.08 $40,257.36 Annual GRADE 207 $ 13.3478 $ 16.3510 $ 19.3545 Hourly 417 Accounting Clerk Non- exempt 436 Customer Service Clerk Non- exempt $29,706.56 $ 36,390.90 $ 43,074.98 Annual GRADE 208 $ 14.2820 $ 17.4956 $ 20.7091 Hourly 406 Administrative Assistani Non - exempt 456 Court Clerk Non - exempt 425 Legal Document Clerk Non - exempt 600 Maintenance Worker Non - exempt 825 Parks and Recreation Services Clerk Non - exempt 430 Permit Clerk Non- exempt 444 Police Records Clerk Non - exempt 680 Utilities Customer Service Clerk Non - exempt "Fair Labor Standards Act Effective June 28, 2014 $24,249.68 $29,705.52 $35,162.66 Annual Town of Marana Annual Budget & Financial Plan FY2014 -2015 1 GRADE 209 $31,786.30 $ 38,938.64 $ 46,090.98 Annual $ 15.2819 $ 18.7205 $ 22.1591 Hourly 812 Court Security Guard Non- exempt 612 Facilities Technician Non - exempt 442 Utility Billing Specialist Non - exempt $34,011.64 $ 41,663.96 $ 49,317.06 Annual GRADE 210 $ 16.3518 $ 20.0308 $ 23.7101 Hourly 660 Assets Coordinator Non - exempt 651 Assistant to the Town Clerk Non - exempt 450 Court Collections Specialist Non - exempt 620 Courtroom Specialist I Non - exempt 434 Development Coordinator Non - exempt 336 Engineering Aide Non - exempt 614 Fleet Technician I Non - exempt 304 Plans Review Technician Non - exempt 458 Project Coordinator Non - exempt 547 Project Coordinator -CIP Non - exempt 604 Senior Maintenance Worker Non- exempt 428 Senior Permit Clerk Non- exempt 704 Signs and Markings Technician $36,392.72 $ 44,580.12 $ 52,768.56 Annual GRADE 211 Small Engine Mechanic Non- exempt $ 17.4965 $ 21.4328 $ 25.3695 Hourly 242 Court Probation Monitor Non - exempt 621 Courtroom Specialist II Non - exempt 810 Crime Scene Specialist Non - exempt 448 Dispatcher Non - exempt 741 Equipment Operator Non - exempt 438 Executive Assistant Non - exempt 508 Fleet Technician II Non - exempt 312 GIS Technician Non - exempt 702 Inmate Services Coordinator Non - exempt 466 Recreation Programmer Non - exempt 418 Senior Accounting Clerk Non- exempt 742 Senior Facilities Technician Non - exempt 704 Signs and Markings Technician Non - exempt 616 Small Engine Mechanic Non- exempt "Fair Labor Standards Act Effective June 28, 2014 200 Town of Marana Annual Budget & Financial Plan FY2014 -2015 1 GRADE 212 $39,303.68 $ 48,147.06 $ 56,990.44 Annual $ 18.8960 $ 23.1476 $ 27.3993 Hourly 209 Accountant Non - exempt 453 Court Operations Specialist Non - exempt 414 Human Resources Technician Non - exempt 426 Legal Assistant Non - exempt 309 Technology Support Specialist Non - exempt 371 Traffic Signal Technician I Non - exempt 736 Water Utilities Operator I Non - exempt 253 GIS Database Analyst $42,448.38 $ 51,998.70 $ 61,549.80 Annual GRADE 213 Grants & Housing Coordinator Non - exempt $ 20.4079 $ 24.9994 $ 29.5913 Hourly 539 Airport Operations Coordinator Non - exempt 518 Building Inspector I Non - exempt 315 Business Process Analyst Non- exempt 522 Code Enforcement Officer Non - exempt 525 Construction Inspector Non - exempt 248 Crime Analyst Non- exempt 534 Electric Pump and Well Technician Non - exempt 253 GIS Database Analyst Non - exempt 462 Grants & Housing Coordinator Non - exempt 514 Housing Rehabilitation Specialist Non - exempt 520 Planner I Non - exempt 302 Plans Examiner Non- exempt 526 Right of Way Inspector Non - exempt 372 Traffic Signal Technician II Non - exempt 532 Water Quality Inspector Non - exempt 728 Water Reclamation Facility Mechanic Non - exempt 730 Water Reclamation Utilities Operator I Non - exempt 737 Water Utilities Operator II Non- exempt GRADE 214 $46,268.30 $ 56,678.44 $ 67,089.36 Annual $ 22.2444 $ 27.2493 $ 32.2545 Hourly 516 Building Inspector II Non - exempt 540 Community Response Manager Non - exempt 213 Contracts Administrator Non- exempt 560 Engineering Specialist Non - exempt 710 Foreman Non- exempt 252 Geographic Information Systems (GIS) Non- exempt Analyst 212 Management & Budget Analysi Non - exempt 214 Payroll Administrator Non- exempt "Fair Labor Standards Act Effective June 28, 2014 201 Town of Marana Annual Budget & Financial Plan 470 Police Records Supervisor 464 Police Telecommunications Supervisor 401 Records Administrator 313 Senior Technology Support Specialist 731 Water Reclamation Utilities Operator II GRADE 215 FY2014 -2015 Non - exempt Non - exempt Non - exempt Non - exempt Non - exempt $50,895.00 $ 62,346.44 $ 73,798.14 Annual 452 Court Supervisor Non - exempt 330 Database Administrator Non - exempt 341 Network Administrator Non - exempt 300 Senior Plans Examiner Non- exempt 268 Technology Analyst Non - exempt 373 Traffic Signal Technician III Non - exempt 468 Utilities Technology Coordinator Non - exempt Additional Pa (Applies onl to Non Exempt Positions) Shift Differential Pay $0.90 per hour On -Call /Stand -By Pay $1.00 per hour $ 24.4688 $ 29.9743 $ 35.4799 Hourly Pay for employees who work between 6:00 p.m. and 6:00 a.m. Pay for employees who stand ready to work during non -work hours when assigned. Effective June 28, 2014 "Fair Labor Standards Act 202 Town of Marana Annual Budget & Financial Plan GRADE 115 $ 93,1 15.80 $ 116,395.26 $ 139,673.70 Annual FY2014 -2015 182 Deputy Chief of Police Exempt $ 89,590.68 $ 114,228.78 $ 138,865.86 Annual Town Officers Grade I 125 Building Safety Director Exempt 114 Community Development Exempt p 118 Director Exempt 115 *Director of Economic Exempt p 120 Development and Tourism Exempt 116 Human Resources Director Exempt 136 Parks and Recreation Director Exempt 126 Planning Director Exempt 180 Public Works Director Exempt 134 Technology Services Director Exempt 106 Town Clerk Exempt 146 Utilities Director Exempt $ 107,034.72 $ 136,468.86 $ 165,903.00 Annual Town Officers Grade II 112 Assistant Town Manager Exempt 110 Deputy Town Manager Exempt 118 Finance Director Exempt 138 Police Chief Exempt 120 Town Attorney Exempt 132 Town Enaineer Exempt * Per Marana Town Code Section 3 -1 -1, this position is not defined as a Town Officer, however, pay falls within the same grade as Town Officers Grade I "Fair Labor Standards Act Effective June 28, 2014 203 Town of Marana Annual Budget & Financial Plan FY2014 -2015 ■ 807 P Police Recruit Non - Exempt Flat Rate Annual $42,485.04 Hourly $20.4255 806 P1 Police Officer Non - Exempt Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Annual $47,205.60 $49,565.88 $52,044.72 $54,646.28 $57,378.36 $60,247.20 $63,259.56 $66,422.72 Hourly $22.6950 $23.8298 $25.0215 $26.2723 $27.5857 $28.9650 $30.4132 $31.9340 802 P3 Police Sergeant Non - Exempt Step 1 Step 2 Step 3 Step 4 Step 5 Annual $68,177.72 $71,586.84 $75,166.00 $78,923.52 $82,869.80 Hourly $32.7778 $34.4167 $36.1375 $37.9440 $39.8413 Exempt Positions J 4ft dd�= q 800 P4 Police Lieutenant Exempt Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Annual $81,146.10 $85,203.66 $89,463.18 $93,936.90 $98,634.00 $103,564.68 $108,743.22 801 P5 Police Captain Exempt Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Annual $89,260.20 $93,723.72 $98,409.60 $1 03,330.08 $1 08,496.38 $11 3,921.76 $11 9,61 7.44 $1 25,598.72 Police Officer Special Assignments 7.5% added to base pay Lead Detective 5% added to base pay Investigator Lead Police Officer 2.5% added to base pay DART SWAT EOD (Explosives) Motorcycles K9 DEA Task Force Counter Narcotics Alliance Volunteer Coordinator One additional hour of Field Training Officer Additional Pa for Sworn Positions (Applies onl to Non- Exempt Sworn) Shift Differential $0.90 per hour Pay for employees who work between 6:00 p.m. and 6:00 a.m. On -Call /Stand -By Pay $1.00 per hour Pay for employees who stand ready to work during non -work hours as assigned. **Fair Labor Standards Act Effective June 28, 2014 204 Town of Marana Annual Budget & Financial Plan Temporary Positions 480 Intern Non - exempt $7.65 830 Inclusion Aide Non - exempt $10.20 169 Judge Pro Exempt $150- half day $300 -full day Tempore Session Session 826 Lifeguard Non - exempt $10.20 828 Lifeguard /WSI Non - exempt $10.71 $16.57 271 Management Non - exempt $13.50 Intern 832 Pool Manager Non - exempt $12.85 824 Recreation Aide Non - exempt $10.20 831 Sports Official Non - exempt $10.20 Flat Rate Hourly Flat Rate Hourly Flat Rate Flat Rate Hourly Hourly Flat Rate Hourly Flat Rate Hourly Flat Rate Hourly Flat Rate Hourly Shift differential $0.90 per hour Pay for employees who work between 6:00 p.m. and 6:00 a.m. Pay for employees who stand ready to work as On-Call/Stand-by $1.00 per hour assigned during non -work hours when assigned. FY2014 -2015 **Fair Labor Standards Act Effective June 28, 2014 205 Town of Marana Annual Budget & Financial Plan OW N �F '�RI ONE This page intentionally left blank FY2014 -2015 206 Town of Marana Annual Budget & Financial Plan The Appendices include information helpful to the reader such as the Town's Budget Adoption Resolution and the State Auditor General reports and a glossary of terms. FY2014 -2015 �pW N p App endices �. 9 MARANA � �I g21ZON�' 207 Town of Marana Annual Budget & Financial Plan OW N �F '�RI ONE This page intentionally left blank FY2014 -2015 208 Town of Marana Annual Bud & Financial Plan BUDGET RESOLUTION 11 � 1 1, 1 1 - 1 KIR21 lavAll-R-KANIZIE"I'll lt�l *911111' 11111 611110XI 1r, P, I -1,ATINGTO B UDGET ; ADOPTING THE TO" OF MARANA" S FISCAL YEAR 2014- 2015 FINAL BUDGET WHEREAS in accordance with the provisions of Title 42, Chapter 17. Ailicles 1-5, Arizona Rcv1sed Statutes (AKS), the Marana Town Council did, on Ma 20, 2014, make an estimate of the different amounts re to meet the public expenditures/expcnses for the ensuin y ear, also wi estimate of revenues firom sources other than direct taxation, and the amount to be raised b taxation upon real and personal propert of the Town of Marana, and WH REAS in accordance with said chapter o f said title, and followin due j ) ub I i c not i cc, the Council met on June 17, 2014, at which meetin an taxpa was privile to appear and be beard in favor of or a an of the proposed expend itures/expenses or tax levies and WI-IFREAS it appears that publication has been dul made as re b law, of said estimates to with a notice that the Town Council would meet on June 17, 2014, at the office of the Council for the purpose of hearin taxpa and makin tax levies as set forth in said estimates and WHEREAS it appears that the sums to be raised b taxation, as specified therein, do not in the a exceed that amount as computed in A.R.S. §42- 1705 NOW., THEREFORE, BE IT RESOLVED b the Ma and Council of the Town of Marana, Arizona, dial the said estimates of revenues and expenditures/expenses shown on the accompan schedules, attached hereto as Exhibit A and incorporated herein b this reference, , its now increased, reduced or chan are hereb adopted as the bud of the 'Town of Marana for the fiscal y ear 2014-2015. PASSED AND ADOPTED b the Ma and Council of th,..-I own of Marana, Arizona, this 17"' da of June 2014. Ma d Honea ATTEST: APPROVED AS'roFARM: N Arkwe 0 el C. F 7 nson, Town Clerk, OFCaissid Town Attorney MARAP �AJ Mai-ana Resolution No. 2014-059 .1075"41N FY2014-2015 209 Town o f Marana Annual Bud &Financial Plan TOWN OF MARANA Summary Schedule of Estimated Revenues and Expenditures /Expenses Fiscal Year 2015 FY2014 -2015 Exhibit A EXPENDITURE LIMITATION COMPARISON 2014 2015 1. Budgeted expenditures /expenses $ 82,882,224 $ 116,995,119 2. Add /subtract: estimated net reconciling items 3. Budgeted expenditures /expenses adjusted for reconciling items 82,882,224 116,995,119 4. Less: estimated exclusions 5. Amount subject to the expenditure limitation $ 82,882,224 $ 116,995,119 6. EEC or voter - approved alternative expenditure limitation $ $ =The city /town does not levy property taxes and does not have special assessment districts for which property taxes are levied. Therefore, Schedule B has been omitted. * Includes Expenditure /Expense Adjustments Approved in current year from Schedule E. ** Includes actual amounts as of the date the proposed budget was prepared, adjusted for estimated activity for the remainder of the fiscal year. * ** Amounts in this column represent Fund Balance /Net Position amounts except for amounts not in spendable form (e.g., prepaids and inventories) or legally or contractually required to be maintained intact (e.g., principal of a permanent fund). Page 1 of 9 4/13 SCH 211UOLE A ESTIMATED ADOPTED FUND REVENUES TOTAL BUDGETED ACTUAL BALANCE/ OTHER THAN FINANCIAL BUDGETED EXPENDITURES/ EXPENDITURES/ NET PROPERTY TAX PROPERTY OTHER FINANCING INTERFUND TRANSFERS RESOURCES EXPENDITURES/ EXPENSES* EXPENSES ** POSITION * ** REVENUES TAXES 2015 2015 AVAILABLE EXPENSES SOURCES <USES> IN <OUT> FUND 2014 2014 July 1, 2014 ** 2015 2015 2015 2015 1. General Fund Primary: $ 31,393,939 $ 29,120,681 $ 22,688,360 $ $ 35,406,054 $ $ $ $ 2,699,396 $ 55,395,018 $ 37,706,658 2. Special Revenue Funds Secondary: 10,006,312 5,933,265 6,050,274 490,514 5,105,749 200,000 11,846,537 8,530,457 3. Debt Service Funds Available 8,453,732 8,453,732 2,647,922 2,468,398 4,523,509 9,639,829 8,412,679 4. Less: Amounts for Future Debt Retirement 5. Total Debt Service Funds 8,453,732 8,453,732 2,647,922 2,468,398 4,523,509 9,639,829 8,412,679 6. Capital Projects Funds 20,092,566 9,203,385 18,068,293 35,373,280 7,500,000 2,450,155 58,491,418 38,816,401 7. Permanent Funds 8. Enterprise Funds Available 12,935,675 7,118,248 1,073,884 8,868,703 629,415 203 10,368,629 19,774,059 9. Less: Amounts for Future Debt Retirement 10. Total Enterprise Funds 12,935,675 7,118,248 1,073,884 8,868,703 629,415 203,373 10,368,629 19,774,059 11. Internal Service Funds 124,040 3,754,865 3,878,905 3,754,865 12. TOTAL ALL FUNDS $ 82,882,224 1 $ 59,829,311 1 $ 50,652,773 $ 490,514 1 $ 90,977,049 1 $ 7,500,000 1 $ 1 $ 5,352,924 1 $ 5,352,924 1 $149,620,336 $ 116,995,119 EXPENDITURE LIMITATION COMPARISON 2014 2015 1. Budgeted expenditures /expenses $ 82,882,224 $ 116,995,119 2. Add /subtract: estimated net reconciling items 3. Budgeted expenditures /expenses adjusted for reconciling items 82,882,224 116,995,119 4. Less: estimated exclusions 5. Amount subject to the expenditure limitation $ 82,882,224 $ 116,995,119 6. EEC or voter - approved alternative expenditure limitation $ $ =The city /town does not levy property taxes and does not have special assessment districts for which property taxes are levied. Therefore, Schedule B has been omitted. * Includes Expenditure /Expense Adjustments Approved in current year from Schedule E. ** Includes actual amounts as of the date the proposed budget was prepared, adjusted for estimated activity for the remainder of the fiscal year. * ** Amounts in this column represent Fund Balance /Net Position amounts except for amounts not in spendable form (e.g., prepaids and inventories) or legally or contractually required to be maintained intact (e.g., principal of a permanent fund). Page 1 of 9 4/13 SCH 211UOLE A Town of Marana Annual Budget & Financial Plan FY2014 -2015 TOWN OF MARANA Tax Levy and Tax Rate Information Fiscal Year 2015 Exhibit A 2014 2015 1. Maximum allowable primary property tax levy. A.R.S. §42- 17051(A) $ $ 2. Amount received from primary property taxation in the current year in excess of the sum of that year's maximum allowable primary property tax levv. A.R.S. X42- 17102W(18) $ 3. Property tax levy amounts A. Primary property taxes $ $ B. Secondary property taxes 422,958 490 C. Total property tax levy amounts $ 422 $ 490 4. Property taxes collected* A. Primary property taxes (1) Current year's levy $ (2) Prior years' levies (3) Total primary property taxes $ B. Secondary property taxes (1) Current year's levy $ 422 (2) Prior years' levies (3) Total secondary property taxes $ 422 C. Total property taxes collected $ 422 5. Property tax rates A. City /Town tax rate (1) Primary property tax rate (2) Secondary property tax rate 2.8000 2.8000 (3) Total city /town tax rate 2.8000 2.8000 B. Special assessment district tax rates Secondary property tax rates - As of the date the proposed budget was prepare city /town was operating four special assessment districts for whi property taxes are levied. For information pertaining to these special assessme and their tax rates, please contact the city /town. * Includes actual property taxes collected as of the date the proposed budget was prepared, plus estimated property tax collections for the remainder of the fiscal 4/13 SCHEDULE B Page 2 of 9 211 Town of Marana Annual Budget & Financial Plan TOWN OF MARANA Revenues Other Than Property Taxes Fiscal Year 2015 SOURCE OF REVENUES GENERALFUND Local taxes Sales taxes Licenses and permits F Y2014 -2015 Exhibit A ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES* REVENUES 2014 2014 2015 $ 19,498, 321 $ 20, 044, 274 $ 21, 034, 795 Building and development fees 2 2 2 Business and license fees 144 157 168,000 Franchise fees 325,000 331 350,000 Other licenses and fees 180,500 211 225,500 Intergovernmental State shared sales taxes 3 2 3 Urban revenue sharing 3,900,421 3,861 4 Auto lieu 1,312,917 1,326,046 1,392,720 Other 10,000 11 10,000 Charges for services Charges for services 396,701 400,668 398,500 Fines and forfeits Court fines and fees 625,000 578,125 595,000 Interest on investments Investment income 100,000 143,500 175,000 Contributions Voluntary contributions 116,525 117,690 125,400 Miscellaneous Other miscellaneous 504,570 519,203 551 Total General Fund $ 32,679,575 $ 33,273,992 $ 35,406,054 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. 4/13 SCHEDULE C Page 3 of 9 212 Town of Marana Annual Budget & Financial Plan TOWN OF MARANA Revenues Other Than Property Taxes Fiscal Year 2015 FY2014 -2015 ESTIMATED ACTUAL REVENUES REVENUES* SOURCE OF REVENUES 2014 2014 SPECIAL REVENUE FUNDS Exhibit A ESTIMATED REVENUES 2015 Community development block grants $ 2 $ 391,903 $ 215 Affordable housing revolving 100,000 100 Other grants and contributions 829,128 853,173 1,270 Highway user revenue 2 2 2,464,723 $ 5 $ 3 $ 4 Local JCEF $ 14 $ 14 $ 14,000 Fill the GAP 4 4 4 Local technology enhancement 118 119 118,000 $ 137 $ 136,000 136 $ Bed tax $ 754 $ 882 $ 919,413 $ 754 $ 882 $ 919,413 Total Special Revenue Funds $ 6 $ 4,529 $ 5 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. DEBT SERVICE FUNDS Tangerine farms road improvement district $ 2,212 $ 2 $ 2 Gladden farms CFD debt 329,846 316 310,707 Saguaro springs CFD debt 2 $ 2,484, 909 $ 2,468, 398 2 $ Total Debt Service Funds $ 2 $ 2,484 $ 2,468 CAPITAL PROJECTS FUNDS Transportation $ 2,212 $ 4,917 $ 5 Impact fee funds 329 733,083 2 Other capital projects 2,212 1 10,500 Downtown reinvesement fund 329,846 136,094 125,000 $ 5 $ 6 $ 18, 537, 505 Pima County bond fund $ 319,740 $ 243 $ 35 Regional transportation authority fund 10 2,488 16 Tangerine farms road improvement district 60 56 35 $ $ 16, 596, 839 10, 746, 546 $ 2, 787,436 4/13 SCHEDULE C Page 4 of 9 213 Town of Marana Annual Budget & Financial Plan TOWN OF MARANA Revenues Other Than Property Taxes Fiscal Year 2015 SOURCE OF REVENUES Exhibit A ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES* REVENUES 2014 2014 2015 Gladden farms CFD capital $ 37 $ 35,242 $ 77,000 Gladden farms II CFD capital Vanderbilt CFD capital 25,369 23,847 27,500 Saguaro springs CFD capital 193,821 182 134 $ 256,681 $ 241 $ 238,936 Total Capital Projects Funds $ 16,087,933 $ 9 $ 35,373,280 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. ENTERPRISE FUNDS Water utility $ 4 $ 3 $ 4 Airport 1 379,678 2 Wastewater utility 1 1 1,441 $ 5 $ 8 7, 268, 960 $ Total Enterprise Funds $ 7 $ 5,632 $ 8 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. INTERNAL SERVICE FUNDS Health Benefits $ $ $ 3,498,046 Dental Benefits 256 $ $ $ 3 Total Internal Service Funds $ $ $ 3 TOTAL ALL FUNDS $ 65,432,767 $ 55,796,246 $ 90,977,049 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. FY2014 -2015 4/13 SCHEDULE C Page 5 of 9 214 Town of Marana Annual Budget & Financial Plan F Y2014 -2015 Exhibit A 4/13 SCHEDULE D Page 6 of 9 215 TOWN OF MARANA Other Financing Sources / <Uses> and Interfund Transfers Fiscal Year 2015 OTHER FINANCING INTERFUND TRANSFERS 2015 2015 FUND SOURCES <USES> IN <OUT> GENERAL FUND Series 1997 debt $ $ $ $ 140,870 Series 2004 debt 665,128 Series 2008 debt 547,612 Series 2013 debt 872,150 Local Transportation Assistance Fund 100 Other grants 100 Airport 273, 636 Total General Fund $ $ $ $ 2 SPECIAL REVENUE FUNDS Other grants $ $ $ 100 $ Transit 100,000 Total Special Revenue Funds $ $ $ $ 200,000 DEBT SERVICE FUNDS Series 1997 debt $ $ $ 344,243 $ Series 2004 debt 665 Series 2008 debt 2,641 Series 2013 debt 872 Total Debt Service Funds $ $ $ 4,523 $ CAPITAL PROJECTS FUNDS South Transportion Impact Fee $ $ $ $ 605,255 North East Transportation Impact Fee 624,470 Transportation 864,651 Other Capital Projects 355 Gladden Farms CFD 1 Saguaro Springs CFD 2,000 Water Utility 2,000 Wastewater Utility 2,500,000 Total Capital Projects Funds $ 7,500 $ $ $ 2 ENTERPRISE FUNDS Water Utility $ $ $ 203, 373 Airport 273 Wastewater Utility 355,779 Total Enterprise Funds $ $ $ $ 629,415 203 TOTAL ALL FUNDS $ 7, 500, 000 $ $ 5, 352, 924 $ 5 352, 924 4/13 SCHEDULE D Page 6 of 9 215 Town of Marana Annual Budget & Financial Plan TOWN OF MARANA Expenditures /Expenses by Fund Fiscal Year 2015 FY2014 -2015 Exhibit A ADOPTED EXPENDITURE/ BUDGETED EXPENSE ACTUAL BUDGETED EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/ EXPENSES APPROVED EXPENSES* EXPENSES FUND /DEPARTMENT 2014 2014 2014 2015 GENERALFUND Non - departmental $ 639,954 $ $ 614,356 $ 615,675 Mayor and council 289,568 277,985 291,166 Town manager 1,132,887 1,087,572 1,403,427 Town clerk 254,217 244,048 273,052 Human resources 644,699 618,911 747,182 Finance 948,294 910,362 1,065,646 Legal 737,238 707,748 768,292 Technology services 2,057,719 1,995,987 2,130,538 Economic and tourism developm 168,770 Development services admin 269,171 258,404 214,039 Permits and records 641,088 615,444 522,099 Building safety 802,707 770,599 850,989 Planning 585,176 561,769 704,711 Engineering 1,973,476 175,840 2,063,343 2,244,498 Police 10,589,408 10,271,726 11,515,103 Courts 988,884 949,329 1,019,116 Public services admin 436,988 419,508 142,187 Public works 2,273,330 2,205,130 2,776,295 Parks and recreation 3,016,619 2,926,120 3,777,252 Community development 374,484 363,249 358,647 Capital outlay 1,298,032 1,259,091 1,117,974 Contingency 1,500,000 (235,840) 5,000,000 Total General Fund $ 31,453,939 $ (60,000) $ 29,120,681 $ 37,706,658 SPECIAL REVENUE FUNDS Highway user revenue $ 4,487,611 $ $ 3,308,107 $ 4,861,174 Transit 100,000 96,000 100,000 Revolving affordable housing 70,000 67,200 70,000 Local JCEF 53,000 67,000 Fill the GAP 34,500 38,500 Local technology 373,598 59,428 434,282 Community development block g ran 2,699,899 391,903 215,000 Bed tax 754,269 60,000 692,129 1,088,702 Other grants and contributions 1,373,435 1,318,498 1,655,799 Total Special Revenue Funds $ 9,946,312 $ 60,000 $ 5,933,265 $ 8,530,457 DEBT SERVICE FUNDS Series 1997 debt $ 347,840 $ $ 347,840 $ 346,400 Series 2003 debt 1,380,229 1,380,229 Series 2004 debt 657,775 657,775 667,625 Series 2008 debt 3,154,628 3,154,628 2,644,988 Series 2013 debt 1,849,875 Tangerine farms ID debt 2,212,507 2,212,507 2,155,388 Gladden farms CFD debt 700,753 700,753 703,903 Saguaro springs CFD debt 44,500 Total Debt Service Funds $ 8,453,732 $ $ 8,453,732 $ 8,412,679 CAPITAL PROJECTS FUNDS Transportation $ 2,904,934 $ $ 2,788,737 $ 5,728,389 1/2 cent sales tax 531,743 31,905 685,825 Impact fee funds 2,883,707 1,441,854 1,929,496 Tangerine farms ID 60,000 51,600 35,000 Other capital projects 591,904 568,228 10,806,146 Downtown reinvestment fund 125,000 120,000 223,250 Pima County bond fund 319,740 306,950 35,000 Regional transportation authority 10,366,806 3,524,714 16,078,944 CFD capital projects 2,308,732 369,397 Gladden farms CFD 1,124,184 Gladden farms II CFD 478 Saguaro springs CFD 30,189 Vanderbilt farms CFD 2,139,500 Total Capital Projects Funds $ 20,092,566 $ $ 9,203,385 $ 38,816,401 ENTERPRISE FUNDS Water utility $ 7,100,439 $ $ 4,816,421 $ 8,568,111 Airport 1,848,485 574,546 3,298,204 Wastewater utility 3,986,751 1,727,281 7,907,744 Total Enterprise Funds $ 12,935,675 $ $ 7,118,248 $ 19,774,059 INTERNAL SERVICE FUNDS Health Benefits $ $ $ $ 3,498,046 Dental Benefits 256,819 Total Internal Service Funds $ $ $ $ 3,754,865 TOTAL ALL FUNDS $ 82,882,224 $ $ 59,829,311 $ 116,995,119 * Includes actual expenditures /expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures /expenses for the remainder of the fiscal year. Page 7 of 9 4/13 SCH LE E 216 Town of Marana Annual Budget & Financial Plan FY2014 -2015 4/13 SCHEDULE F Page 8 of 9 217 Exhibit A TOWN OF MARANA Expenditures /Expenses by Department Fiscal Year 2015 ADOPTED EXPENDITURE/ BUDGETED EXPENSE ACTUAL BUDGETED EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/ EXPENSES APPROVED EXPENSES* EXPENSES DEPARTMENT /FUND 2014 2014 2014 2015 Town Manager: General Fund $ 1 3 132,887 $ $ 1 1 087,572 $ 1 Bed Tax Fund 20,571 19,748 51,809 Department Total $ 1,153,458 $ $ 1,107,320 $ 1,450,236 Economic and Tourism Development: General Fund $ 399,184 $ $ 383,216 $ 167,770 Bed Tax Fund 47,000 45,120 244,884 Department Total $ 446,184 $ $ 428,336 $ 412,654 Police: General Fund $ 10,589,408 $ $ 10,271,726 $ 11 Other Grants 782,829 289,645 495,381 Department Total $ 11,372,237 $ $ 10,561,371 $ 11,955,984 Court: General Fund $ 988,884 $ $ 949,329 $ 1,012,116 Local JCEF 53,000 57,000 Fill the Gap 34,500 38,500 Local Tech Enhancement 373,598 59 434 Department Total $ 1,449,982 $ $ 1,008,757 $ 1,541,898 Public Works: General Fund $ 2,273,330 $ $ 2 $ 2 Highway User Revenue Fund 4,487,611 3 3 Department Total $ 6,760,941 $ $ 5,513,237 $ 6,264,072 Community Development: General Fund $ 374 $ $ 363,249 $ 357 CDBG 2 391,903 215,000 Revolving Affordable Housing 70,000 70,000 Transit 100,000 97,659 100 Bed Tax 30,966 28,037 Department Total $ 3,275,349 $ $ 880,848 $ 742,147 4/13 SCHEDULE F Page 8 of 9 217 Town o f Marana Annual Bud &Financial Plan FY2014 -2015 XTula TOWN OF MARANA Full -Time Employees and Personnel Compensation Fiscal Year 2015 4/13 SCHEDULE G Page 9 of 9 218 Total Estimated Full -Time Employee Salaries Other Benefit Personnel Equivalent (FTE) and Hourly Costs Retirement Costs Healthcare Costs Costs Compensation FUND 2015 2015 2015 2015 2015 2015 GENERAL FUND 287.93 $ 17,870,755 $ 2 $ 2,612,706 $ 909,945 = $ 23,677,712 SPECIAL REVENUE FUNDS Highway User Revenue 11.20 $ 447,620 $ 47,943 $ 86,405 $ 51 = $ 633,378 Grants and Contributions 219,034 40,442 11,098 10,049 280,623 Bed Tax Fund 1.20 80,466 8,681 12,840 2,281 104 Local Technology Fund 1.00 31,096 3,344 10,346 1,046 45,832 Total Special Revenue Funds 13.40 $ 778,216 $ 100,410 $ 120,689 $ 64 = $ 1,064,101 ENTERPRISE FUNDS Water 22.00 $ 1,266,645 $ 134 $ 234,060 $ 56,962 = $ 1,691,870 Wastewater 4.00 112,380 12,027 17728 5,738 147,873 Airport 1.00 251,081 24 44, 212 16,357 336,613 Total Enterprise Funds 27.00 $ 1,630,106 $ 171 $ 296,000 $ 79,057 = $ 2 TOTAL ALL FUNDS 328.33 $ 20,279,077 $ 2,555,909 $ 3,029,395 $ 1,053,788 = $ 26,918,169 4/13 SCHEDULE G Page 9 of 9 218 Town of Marana Annual Budget & Financial Plan SUMMARY OF FUND ACCOUNTING STRUCTURE The Town of Marana uses fund accounting to track revenues and expenditures. The operations of each fund are accounted for with a separate set of self - balancing accounts that comprise assets, liabilities, fund balance (equity), and r evenues and expenses, as appropriate. Government resources are allocated to and accou nted for in individual funds based upon the purposes for which they are to be spent and the means by which spending activities are controlled. As depicted in the chart below, budgetary accoun ting is reflected within two major fund groups: Governmental funds and Proprietary funds. Different fund types are found within each of these two classifications. GOVERNMENTAL FUNDS The governmental funds are used to account for general government operations and include the General Fund, Debt Service funds, Special Revenue funds, and Capital Projects funds. Genera/ Fund The General Fund includes all sources of revenue the Town receives that are not designated for a specific purpose or required to be accounted for in another fund. General Fund revenue may be used by the Town Council for any legal public purpose. The General Fund finances the basic FY2014 -2015 219 Town of Marana Annual Budget & Financial Plan operation of the Town, such as public safety, parks & recreation, municipal court, administration, and development services. Most town departments receive at least some support from the General Fund, including the following departments: Mayor & Town Council, Town Manager, Town Clerk, Human Resources, Finance, Legal, Technology Services, Development Services General Manager, Permits & Records, Building Safety, PI anning, Engineering, Police, Courts, Public Services General Manager, Operations & Maintenance, CIP, Parks & Recreation, and Community Development. Special Revenue Funds This fund type is used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for a specific purpose. The largest special revenue funds for the Town of Marana include the Highway User Revenue Fund (HURF) and grant funds. Capital Projects Funds This fund type accounts for revenue received to pay for infrastructure improvements, acquisition or development of major capital equipment and structures. The financing sources of these projects are usually provided by transfer s from other fund s, bond issue proceed s, or intergovernmental revenues or grants. Debt Service Funds This fund type is used to account for the long -term payment of principal and interest on long- term debt, such as general obligation bonds, revenue bonds, etc. PROPRIETARY FUNDS The proprietary funds are used to account for the town's ongoing organizations and activities that are similar to businesses found in the private sector. These funds are considered self- supporting in that the services rendered by them are gene rally financed through user charges or on a cost reimbursement basis. Enterprise Funds These funds are used for services provided to the public on a user charge basis, similar to the operation of a commercial enterprise. Water and sewage utilities are common examples of government enterprises. The Town of Marana has enterprise funds for water, wastewater and the airport departments. Internal Service Funds These funds are used for operations serving other funds or departments within a government on a cost - reimbursement basis. The Town has internal service funds for self- insured health and dental benefits. FY2014 -2015 220 Town of Marana Annual Budget &Financial Plan FY2014 -2015 GLOSSARY OF TERMS The Town of Marana's Annual Budget is structured to be understandable and meaningful to the general public and organizational users. With this in mind, this glossary is provided as a tool to assist those who are unfamiliar with budgeting terms or terms specific to Marana's budgeting process. Accrual Basis - A basis of accounting in which transactions are recognized at the time they are incurred, as opposed to when cash is received or spent. Adopted Budget — A formal action taken by the Town Council that sets the spending limits for the fiscal year. Appropriation - Authorization by the Town Council which permits the Town to incur obligations to make expenditures for a specific purpose. Balanced Budget — A budget in which recurring revenues equal recurring expenditures. Bond — A Town issued debt instrument to repay the specific amount of the money (the face value of the bond) on the designated maturity dates with accrued interest. Bonds are used primarily to finance capital projects and are a promise to pay. Budget Calendar - The schedule of key dates in preparati on, adoption and administration of the budget. Budget Message - The opening section of the budget document from the Town Manager which provides a general summary of highlighting the most important aspects of the budget, changes from the previous fiscal year, key issues impacting the budget and recommendations regarding the financial policy for the upcoming period. Capital Improvement — Includes any expenditure over $100,000 for repair and replacement of existing infrastructure as well as development of new facilities to accommodate future growth. Capital Outlay — Purchase of an asset with a value greater th an $1,000 that is intended to continue to be held or used for a period greater th an five years. Capital Outlay can be land, buildings, machinery, vehicles, furniture and other equipment. Capitalized Labor — All direct costs of labor that can be identified or associated with and are properly allocable to the construction, modification, or installation of specific items of capital assets and, as such, can thereby be written down over time via a depreciation or amortization schedule as capitalized costs. Carry -Over (Forward) — Year -end savings that can be carried forward to cover expenses of the next fiscal year. These funds also pay for encumbrances from the prior year. Cash Basis - A basis of accounting in which transactions are recognized only when cash is increased or decreased. Central Arizona Project (CAP) — Designed to bring about 1.5 million acre -feet of Colorado River water per year to Pima, Pinal and Maricopa counties by means of wastewater treatment. Community Development Block Grant (CDBG) — Federal Grant Funds provided on an annual basis to support specific programs identified by Council. 221 Town of Marana Annual Budget & Financial Plan FY2014 -2015 Comprehensive Annual Financial Report (CAFR) — The official annual report for the Town prepared in accordance with generally accepted accounting principles (GAAP) and in conformance with standards of financial reporting as established by the Governmental Accounting Standards Board (GASB) using guidelines recommended by the Government Finan ce Officers Association (GFOA). The CAFR includes financial statements and analysis, along with statistical data on financial, nonfinancial, and demographic trends. It is also used by bond rating agencies, such as Moody's, Standard & Po or's, and Fitch, to determine credit risk, and thus interest rates, for bonds issued by the Town. Contingency — An amount included in the budget th at is not designated for a specific purpose. The contingency amount is budgeted for emergencies and unforeseen events, b ut must be approved by Council prior to its use. Debt service Fund — A segregated fund used to account for the accumulation of resources for, and the payment of, general long -term debt principal and interest. Disbursement - The expenditure of money from an account. Employee Benefits - Contributions m ade by a government to meet commitments or obligations to employees. Included are the government's share of costs for Social Security, pensions, and medical and disability insurance plans. Encumbrance - The commitment of appropriated funds to pu rchase an item or servic e. To encumber funds means to set aside or commit funds for a specified future expenditure. Enterprise Funds — A fund used to account for operations (a) that are financed and operated in a manner similar to private business enterprises where the intent of the governing body is that the costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges or (b) where the governing body has decided that p eriodic determination of revenues earned, expenses incurred, and /or net inc ome is appropriate for capital mainten ance, public policy, management control, accountability, or other purposes. Executive Team — Top level management in the Town that are pulled together to focus on the Town's mission, direction and organizational changes needed as defined by the General and Strategic plans or guidance from the Town Council. Estimate - Estimate, as used throughout the budget document, represents the projected year -end balance. Federal Emergency Management Agency (FEMA) — FEMA's mission is to support our citizens and first responders to ensure that as a nation we work together to build, sustain, and improve our capability to prepare for, protect against, respond to, recover from, and mitigate all hazards. Fees - Charges for specific services. Fees are ad opted annually via the To wn's Comprehensive Fee Schedule, whose adoption coincides with the annual budget adoption. Fiscal Year (FY) — A 12 -month period to which the annual operating budget applies and at the end of which a government determines its financial positi on and the r esults of its operations. The Town of Marana's fiscal year is from July 1 through June 30. Full -Time Equivalent (FTE) — A position is converted to the decima I equivalent of a full -ti me position based on 2,080 hours per year. For example, a part -time clerk working 20 hours per week would be equivalent to 0.50 FTE. 222 Town of Marana Annual Budget & Financial Plan FY2014 -2015 Fund — A system of accounts that segregates all financial transactions for restricted or designated uses by a govern ment entity. The fund categories used within the Town of Marana are the General Fund, Special Revenue Funds, Capital Projects Fund, Debt Service Fund, Enterprise Funds. Fund Balance — An accumulated balance or carry over that occurs when actual revenues exceed actual expenditures. General Fund — The General Fund is used to account for all financial resources except those accounted for in other funds. The General Fund is the Town's principal financing vehicle for general government services and is funded largely by development fees and local and state sales tax revenue. Goal - An observable and measurable end result having one or more objectives to be achieved within a stated timeframe. Goals are the basi c planning t ools underlying all strategic activities. Along with objectives, they serve as the basis for policy and performance appraisals. Grants — Contributions or gifts of cash or other assets from another government or private entity to be used or expended for a specified purpose, activity, or facility. Highway Users Revenue Fund (HURF) — Funds allocated by the state to fund the construction and maintenance of the Town's highway and street system. This is a major fundi ng source for the Public Works Department and provides funds for the m aintenance of the Town's roads and connecting infrastructure. Infrastructure — Transportation, communication, sewage, water, and electric systems are all a part of the Town's basic infrastructure. These systems tend to be high cost investments. However, they are needed for the Town to be efficient and productive. Intergovernmental Agreement (IGA) — A contract between governmental entities as authorized by State law. Operating Revenue - Funds that a government receives as income to p ay for ongoing operations, including taxes, u ser fees, inter est earnings an d grants. Operating revenues are u sed to pay for recurring, non - capital expenses. Ordinance - An ordinance is a formal legislative enactment by the governing body of a municipality. If it is not in conflict with any higher form of law, such as a state statute or a constitutional provision, it has the full force and effect of law within the boundaries of the municipality to which it applies. Park Improvement Districts— Park Improvement Districts provide a method to maintain the parks within specific areas and charge the cost to the benefited property with the property tax bill. Per capita — A unit of measure that indicates the amount of some quantity per person in the Town. Performance Measures — Indication of levels of activity, results of operations or outcomes of operations. Resolution - A special or temporary order of a legislative body requiring less legal form ality than an ordinance or statute. Reserve — To set aside a portion of a fund balance to guard against economic downturn or emergencies. 223 Town of Marana Annual Budget & Financial Plan FY2014 -2015 Right of Way (ROW) — Any sidewalk, planting strip, alley, street, or pathway, improved or unimproved, that is dedicated to public use. The term includes any strip of land over which public facilities such as highways, railroads, or power lines are built. State Shared Reve nue — Distribution of revenue collected by the State and shared based on established formulae that typically rely on population estimates. System Development Fee (SDF) — Fees collected at the time a building permit is issued to pay for the cost of capital improvements required due to growth. Transfers — Movement of cash from one fund to another to reimburse costs or provide financial support. Unified Land Development Code (ULDC) — A compilation of Town Codes that govern subdivision and development of lands. Water Infrastructure Finance Authority (WIFA) — An independent agency of the state of Arizona and is authorized to finance the c onstruction, rehabilitation and /or improvement of dri nking water, wastewater, wastewater reclamation, and other water quality facilities /projects. Zoning — A specific legal classification of property for purpose of development. 224 pa N p e--' , 7 *% SRI ONi This page intentionally left blank r• 0011"- * N 7 7 TOWN OF MARANA 11555 West Civic Center Drive Marana, AZ 85653 (520) 382 -1999 1 marana.com