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Home My WebLink About2/10/2015 Study Session Agenda PacketMARANA TOWN COUNCIL STUDY SESSION NOTICE AND AGENDA 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers, February 10, 2015, at or after 6:00 PM Ed Honea, Mayor Jon Post, Vice Mayor David Bowen, Council Member Patti Comerford, Council Member Herb Kai, Council Member Carol McGorray, Council Member Roxanne Ziegler, Council Member Pursuant to A.R. S. § 3 8- 431.02, notice is hereby given to the members of the Marana Town Council and to the general public that the Town Council will hold a meeting open to the public on February 10, 2015, at or after 6:00 PM located in the Council Chambers of the Marana Municipal Complex, 11555 W. Civic Center Drive, Marana, Arizona. ACTION MAY BE TAKEN BY THE COUNCIL ON ANY ITEM LISTED ON THIS AGENDA. Revisions to the agenda can occur up to 24 hours prior to the meeting. Revised agenda items appear in italics. The Council Chambers are wheelchair and handicapped accessible. Persons with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting the Town Clerk at (520) 382 -1999. Requests should be made as early as possible to arrange the accommodation. This Notice and Agenda posted no later than Monday, February 9, 2015, 6:00 PM, at the Marana Municipal Complex, 115 5 5 W. Civic Center Drive, the Marana Operations Center, 5100 W. Ina Road, and at www.marana. on the Town Clerk page under Agendas, Minutes and Recent Actions. CALL TO ORDER AND ROLL CALL PLEDGE OF ALLEGIANCE /INVOCATION /MOMENT OF SILENCE APPROVAL OF AGENDA Marana Study Session Council Meeting 2/10/2015 Page 1 of 40 CALL TO THE PUBLIC At this time any member of the public is allowed to address the Town Council on any issue within the jurisdiction of the Town Council, except for items scheduled for a Public Hearing at this meeting. The speaker may have up to three minutes to speak. Any persons wishing to address the Council must complete a speaker card located outside the Council Chambers and deliver it to the Town Clerk prior to the commencement of the meeting. Individuals addressing a meeting at the Call to the Public will not be provided with electronic technology capabilities beyond the existing voice amplification and recording capabilities in the facilities and the Town's overhead projector /document reader. Pursuant to the Arizona Open Meeting Law, at the conclusion of Call to the Public, individual members of the Council may respond to criticism made by those who have addressed the Council, and may ask staff to review the matter, or may ask that the matter be placed on a future agenda. DISCUSSION /DIRECTION /POSSIBLE ACTION P 1 Relating to Administration; presentation and discussion of the framework for development of the fiscal year 2015 -2016 budget and its role in the implementation of the Strategic Plan (Gilbert Davidson and Erik Montague) P 2 Related to Planning; presentation and discussion regarding a proposed minor amendment to the Town of Marana General Plan's road network map (Keith Brann) EXECUTIVE SESSIONS Pursuant to A.R. S. § 38-431.03, the Town Council may vote to go into executive session, which will not be open to the public, to discuss certain matters. E 1 Executive Session pursuant to A.R.S. §38- 431.03 (A)(3), Council may ask for discussion or consultation for legal advice with the Town Attorney concerning any matter listed on this agenda. FUTURE AGENDA ITEMS Notwithstanding the mayor's discretion regarding the items to be placed on the agenda, if three or more Council members request that an item be placed on the agenda, it must be placed on the agenda for the second regular Town Council meeting after the date of the request, pursuant to Marana Town Code Section 2- 4 -2(B). ADJOURNMENT Marana Study Session Council Meeting 2/10/2015 Page 2 of 40 11555 W. CTWC CENTER I MARAN ARIZONA 85653 To: Mayor and Council From: Erik Montague, Finance Director Date: February 10, 2015 Strategic Plan Focus Area: Commerce Item P 1 Subject: Relating to Administration; presentation and discussion of the framework for development of the fiscal year 2015 -2016 budget and its role in the implementation of the Strategic Plan (Gilbert Davidson and Erik Montague) Discussion: This item brings forward the framework for development of the fiscal year 2015 -2016 budget as a tool for implementation of the Town's Strategic Plan. On January 6, 2015, Council approved the Strategic Plan III. The Marana Strategic Plan is the Council's policy document for the future vision of the community. The initiatives and goals included within the Strategic Plan drive services and programs in future years which will be included in the annual budget documents. While the local economy has largely recovered to a "new normal," the State budget has structural budget challenges over the next few budget cycles which will likely impact the development of Marana's fiscal year 2015 -2016 and future budgets. Because of the varying levels of recovery between the local, state and national economies, we must maintain a thoughtful investment strategy that continues to place resources in areas that maintain or enhance core services, where appropriate. It is anticipated that the local revenue base will slowly continue to grow for at least the next two budgetary cycles. The purpose of tonight's presentation is to revisit certain elements of the Strategic Plan, provide a preliminary outlook into major revenue sources, discuss key issues going into the fiscal year 2015 -2016 budget, demonstrate how the budget is anticipated to implement the Strategic Plan, and seek direction from Council. Supplemental materials will be provided at the meeting. A presentation will be provided to Council the evening of the meeting. Marana Study Session Council Meeting 2/10/2015 Page 3 of 40 Staff Recommendation: Presentation only. Suggested Motion: Council's pleasure. Attachments: Charting the Course: FY2016 Marana Study Session Council Meeting 2/10/2015 Page 4 of 40 FF "k'6 ' . th Course. nrtina e F Strategic Plan, Vision and Focus Areas ■ Current Year General Fund Update ■ FY2016 Prel'iminary Outlook ■ Key Dates ■ Council Discussion and Possible Direction Marana Study Session Council Meeting 2/10/2015 Page 6 of 40 No on LJ::I COMMERCE VISION: • COMMUNITY INNOVATION HERITAGE RECREATION Committed to providing exceptional public service, a climate for economic sustainability and a welcoming environment that makes Marana Your Town for life. OVERRIDING PRINCIPLES: — Financial Sustainability — Quality Public Service — Strategic Partnerships — Local Resource Investment Marana Study Session Council Meeting 2/10/2015 Page 7 of 40 cn 0 O OF l Q"000 Q� 7i I L t r rr � f 1 1 �1 L l Q"000 Q� BUDGET UPDATE AND OUTLOOK Marana Study Session Council Meeting 2/10/2015 Page 9 of 40 ■ One -time resources which provide for: - Liquidity - Capacity - Flexibility ■ FY2014 Fund Balance $23.7M y $25 0 '- $20 $15 $5 $o x } Fund Balance X25% Coverage Marana Study Session Council Meeting 2/10/2015 Page 10 of 40 6 2003 -04 2004 -05 2005 -06 200 6 -0 7 2007-08 2008 -09 2009 -10 2010-11 2011-12 2012 -13 2013 -14 FISCAL YEAR 201 4 -2015 GENERAL FUND UPDATE Marana Study Session Council Meeting 2/10/2015 Page 11 of 40 Revenues Sales tax revenues Intergovernmental revenues Licenses, fees &permits Charges for services Fines and forfeiture Grants and contributions Investment income Miscellaneous revenues Total Revenues Expenditures Personnel &benefits Contracted services Operating supplies &equip Capital outlay Total Expenditures Other sources (uses) Transfers out 1,162,880.00) (1,162,880.001 (2,699,396) 43.1% Net Revenues Over /(Under) expenditures and other sources (uses) $ (656.,926.11) $ 2,359.,949.56 $ Marana Study Session Council Meeting 2/10/2015 - 0.0% Page 12 of 40 Percent of December Year to Date FY2015 Budget Budget $ 1,740,489.58 $ 10,259,193.17 $ 21,034,795 48.8% 658.,097.37 4.,270.,273.28 8.,793.,736 48.6% 164,344.97 2.,099.,520.77 3.,732.,453 56.3% 55.,185.84 425,037.51 398,500 106.7% 49,124.55 330,408.20 595,000 55.5% 9,303.38 94,408.81 125,400 75.3% 680.86 28.,894.66 175,000 16.5% 25.,728.60 182,910.51 551,170 33.2% 2.,702.,955.15 17,690,646.91 35,406,054 50.0% 1,784,908.61 10,687,117.42 23.,827.,712 44.9% 206,364.84 1,801,890.51 4.,831.,665 37.3% 113,799.97 1,230,018.59 2,929,307 42.0% 91.,927.84 448.,790.83 1,117,974 40.1% $ 2,197,001.26 $ 14,167,817.35 $ 32.,706.,658 43.3% 1,162,880.00) (1,162,880.001 (2,699,396) 43.1% Net Revenues Over /(Under) expenditures and other sources (uses) $ (656.,926.11) $ 2,359.,949.56 $ Marana Study Session Council Meeting 2/10/2015 - 0.0% Page 12 of 40 GENERAL FUND PRELIMINARY REVENUE OUTLOOK FOR FISCAL YEAR 2015 -2016 Marana Study Session Council Meeting 2/10/2015 Page 13 of 40 ■ Modest improvement in key taxes (YoY) ■ Retail - T 10.4% ■ Restaurants- T4.8% ■ Hotels - T7.2% ■ Contracting - T 0.7% ■ Preliminary numbers based on existing rates • Contracting allocation remains I% to General Fund Marana Study Session Council Meeting 2/10/2015 2016 Prelim 2015 Budget Budget $Change Change $21,034,795 $21,965,191 $930,396 4.4% Town of Marana, Arizona Monthly Tax Collects by Major Type (Jul 2006 -Dec 2014) 1,400,000 1,200,000 1, 000, 000 800,000 600,000 400,000 200,000 u Jul -06 Jul -07 Jul -08 Construction Retail Trade Fire, Insurance & Real Estate ■ Modest improvement - census (YoY) ■ Shared sales tax T2.5% ■ Shared income tax- T3.5 ■ Auto lieu tax - T 1.5% ■ State budget structural challenges (JLBC) ■ Prelim numbers to not include sweeps ■ Will change based on ADOR estimates due 1 : � )IYarla�5lueyrStiss9idn Council Meeting 2/10/2015 2016 Prelim 2015 Budget Budget $Change Change $8,793,736 $9,031,722 $237,986 16% 10 0 -5% -10 -1 -20% 2.7% X00 " 2OW 2010 2011 2012 2013 2014 2015 2016 2017 201 Page 15 of 40 Zo na Re r►enue G 's Year Over Year Revenue Actuals'04 -14 Farecast'15-18 ■ Stabilization or reduction in FY2016? ■ S F R's - FY201 5 600 - Budgeted 309 - YTD i 52% of Bud ■ SFR's - FY201 6 ? ?? - Budgeted 500 - Prelim ■ New impact fee structure ■ Final 2016 numbers based on department projections 2016 Prelim 2015 Budget Budget $Change% Change $3,732,453 $3,488,000 $- 244,453 -6.5% Single Family Residence Building Permits By Fiscal Year I Marana Study Session Council Meeting 2/10/2015 Page 16 of 40 2013 2014 2015 2015 Budget Revenues Sales tax revenues Shared revenue Licenses, fees &permits' Charges for services' Fines and forfeitures' Donations and contributions Investment income Miscellaneous revenues Total Revenue FY2015 Budget $ 21,,034..795 8.,793..736 3.,732..453 398..500 595..000 125.,400 175,.000 551,170 35,406,054 Revenue summary FY2015 Budget Ongoing 33.,431.,601 One -time 1.,974.,453 FY2016 Prelim' $ 21,965,191 9,031,722 3,488,000 425,000 625,000 1 25,400 150,000 500,000 36,310,313 FY2016 Prelim 34,655,089 1,655,224 $ Change $ 930,396 237.,986 - 244,453 26.,500 30.,000 - 25,000 - 51,170 904,259 $ Change 1.,223.,488 - 319,229 Change 4.4% 2.7% -6.5% 6.6% 5.0% 0.0% -14.3% -9.3% 2.6% Change 3.7% - 16.2% Total Revenue 35.,406.,054 36,310,313 904.,259 2.6% Note l: Initial estimates are preliminary and subject to change based upon additional work performed by individual departments during the development of their respective budgets Marana Study Session Council Meeting 2/10/2015 Page 17 of 40 ■ Employee compensation ■ Health iisurance jeiefit costs ■ Retirement costs (mixed) ■ Ongoing costs of existing and future assets including infrastructure ■ Impacts of State budget and other new legislation 20 t 2 41 1 Marana Study Session Council Meeting 2/10/2015 Page 18 of 40 01/22/15 04/14/15 04/28/15 Council Meeting -Adopt Fee Schedule Update 05/19/15 Marana Study Session Council Meeting 2/10/2015 Page 19 of 40 ■ Strategic Vision.. Values, Focus Areas, Action Plans ■ FY2016 Budget Preparation Marana Study Session Council Meeting 2/10/2015 Page 20 of 40 11555 W. CTWC CENTER I MARAN ARIZONA 85653 To: Mayor and Council From: Keith Brann, Town Engineer Date: February 10, 2015 Strategic Plan Focus Area: Not Applicable Item P 2 Subject: Related to Planning; presentation and discussion regarding a proposed minor amendment to the Town of Marana General Plan's road network map (Keith Brann) Discussion: Town staff will be giving a presentation on a proposal for a minor amendment to the Town of Marana General Plan. The amendment is related to the road network map of the General Plan, figure 6. LA, and consists of operational changes in roadways near the Marana interchange and the Tangerine Interchange and programmed right of way widths for Marana Main street, Tangerine Road east of I -10 and arterial roads within environmentally sensitive areas. Staff Recommendation: Staff Recommends moving forward with the process for a minor General Plan amendment. Suggested Motion: I move to direct staff to begin the process for a minor amendment to the General Plan. Attachments: Minor Plan Amendment Presentation Marana Study Session Council Meeting 2/10/2015 Page 21 of 40 Major Amendment Examples Change in any and use designation exceeding 80 acres (not including master planning areas) Two -step increase change of the current land use designation Proposal that results in the significant alteration., or diversion from an area of the adopted road network including., but not limited to., a change in the functional classification dy Session Council Meeting 2/10/2015 Page 23 of 40 General Plan Road Network zti n .x� i_ dy Session Council Meeting 2/10/2015 Page 24 of 40 Proposed Minor Plan Amendments to the Road Network Tangerine Interchange location Marana Interchange connectivity Tangerine Roa d right of way ............. Marana Main Street right of way OR E"HININ Environmentally sensitive arterial right of way dy Session Council Meeting 2/10/2015 Page 25 of 40 Tan gerine Interchange Current General Plan Originally conceived to be a 100% priva te ly funded reconstruction Proposed location moved at payer's request (Resolution 2007 -164) ................ Future interchange to be approximately 2500 ft north along I -10 dy Session Council Meeting 2/10/2015 Page 26 of 40 Tan gerine Interchange Current General Plan dy Session Council Meeting 2/10/2015 Page 27 of 40 Tan gerine Interchange Proposed Amendment Funding for interchange has not been secured Other developments in the area trying to move forward ................ Falling back to ADOT construction in the future makes alignment shift unlikely Recommendation is tore ove planned relocation of interchange from General Plan dy Session Council Meeting 2/10/2015 Page 28 of 40 Marana Interchange Current General Plan Town d esire has alway sbeenfora Tangerine Farms Road as the primary connection to I -10 Previous traffic study predicted operational challenges unless Marana Road was the primary connection to I -10 ................ Road connectivity set as result (Resolution 2007 -163) dy Session Council Meeting 2/10/2015 Page 29 of 40 MARANA ww /I\ � r a na i irrent General I [� a re, . . . . . . . . . . . . . . . . . . . . . . . . . 11 P . . . . . . . . . .... . . . . . . ..... ---- ....... .... 71 =: ; :71 .. lm P, AL J ...... . . . . . . . Ll N . �. - _rr. - : d:L =fir:: . _11111111.0.0 It �uw I I jjjj d will 7 '1 r , 'l Marana Interchange Proposed Amendment Great Recession has changed growth projections Recent studies show that Tangerine Farms as the primary connection will function within standard levels of service NUNN Tangerine Farms is a primary arterial serving multiple NW Marana destinations Recommendation is to make Tangerine 40 Farms the primary connection to the Marana interchange dy Session Council Meeting 2/10/2015 Page 31 of 40 Marana Interchange Proposed Amendment dy Session Council Meeting 2/10/2015 Page 32 of 40 Tan gerine Road Current General Plan ADOTstudyroute - SR989 Originally studied (1 988) as a limited access freeway, 8 lanes total with interchanges ........... Would have become part of a Tucson outer beltway Right of way set at 350 feet to support a frontage road system dy Session Council Meeting 2/10/2015 Page 33 of 40 Tan gerine Road Proposed Amendment IMMUN . r . IMMUNE? Outer beltway concept not supported by Tucson, Oro Valley or Marana based on development All Tangerine Road construction has been as a major arterial Recommendation is tore uce Tangerine Road right of way from 350' to 250' dy Session Council Meeting 2/10/2015 Page 34 of 40 Marana Main Street Current General Plan Section from Civic Center 'Drive to Grier constructed with municipal complex in 2004 �AKAKAKA� Road section utilized parallel p arking and a center left turn lane 90' right o f way dy Session Council Meeting 2/10/2015 Page 35 of 40 Marana Main Street Proposed Amendment 2005 Swaback study envisions a vibrant, pedestrian oriented downtown environment Latest road design utilizes diagonal parking with shared bike /vehicle lanes and no center left turn lane ............... Road design can be accommodated with an 80' right of way Recommendation is to reduce M r na in Street right of way from 90' to 80' dy Session Council Meeting 2/10/2015 Page 36 of 40 Env ironmentally Sensitive Roads Normal arterial roadway is 150 wide Environmentally sensitive road design generally calls for narrower lane widths and medians to reduce the travel distance of Wildlife ................ A narrower arterial Road can be accommodated with a narrower right of way of 110' .......... Recommendation is to allow staff to utilize a narrower right of way width in Is Is environmentally sensitive areas dy Session Council Meeting 2/10/2015 Page 37 of 40 Proposed Road Network Map dy Session Council Meeting 2/10/2015 Page 38 of 40 P ARANA I ,.,p r opo s ed . w /I\ C.F. _ =1 D r. Y z TA.N %J"_R N_ R� *I* I I `.�l 0 ,0 D iscussion /D irection dy Session Council Meeting 2/10/2015 Page 40 of 40