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Home My WebLink About02/17/2015 Special Council Meeting Minutes............. ............... .... + ti 9t G MARA A 7 LN REGULAR.. COUNCIL MEETING MINUTES 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers, February 17, 2015 at or after 7 :00 PM Ed Honea, Mayor .Ton Post, Vice Mayor David Bowen, Council Member Patti Comerford, Council Member Herb Kai, Council Member Carol McGorray, Council Member Roxanne Ziegler, Council Member .REGULAR COUNCIL MEETING CALL TO ORDER AND ROLL CALL. Mayor Honea called the meeting to order at 7:26 p.m. Town Clerk Bronson called roll. Council Member Kai was excused; there was a quorum present. PLEDGE OF ALLEGIANCEIINVOCATIONIMOMENT OF SILENCE. Led by Mayor Honea. APPROVAL OF AGENDA. Motion to approve by Tice .Mayor Post, second by Council Member McGorray. Passed unanimously 6-0. CALL TO THE PUBLIC. There were no speaker cards presented. PROCLAMATIONS MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS Council Member McGorray reported on the Empty Bowls fundraiser at the Sunflower community on behalf of the Marana Food Bank. She noted that this was a very successful event. February 17, 2015 Meeting Minutes 1 She also reported briefly on the Marana Business walk. Mayor Honea reported on the ribbon cutting for the Ventana Medical facility which will bring 30 new jobs to Marana. MANAGER'S REPORT: SUMMARY OF CURRENT ]EVENTS. No report. PRESENTATIONS CONSENT AC .lotion to approve by Council Member Bowen, second by Council Member McGorray. Passed unanimously 6 -0. C I Resolution No. 2015-016; Relating to Real Property; approving and authorizing the Mayor to execute the Town of Marana Lease Agreement with Pacheco Farm Management and Consulting Co., for the lease of approximately 45.82 acres of Town -owned property abutting the east boundary of the Marana wastewater Reclamation Facility (Frank Cassidy) C 2 Resolution 2015 -017: Relating to Community Development; approving and authorizing the Town Manager to execute an agreement with the Pima Association of Governments (PAG) for public art funding for the Summer Youth Transportation Art Program from 2015 through 2019 (Lisa Shafer) C 3 Resolution No. 2015 -018: Relating to Real Estate; reclassifying and designating certain Town -owned land adjacent to Crossroads at Silverbell District Park as Mamie Kai Drive and Benet Drive public right-of-way; and designating an effective date (Keith Brann) C 4 Approval of February 3, 2015 Regular Council Meeting Minutes and February 10, 2015 Special Council Minutes (Jocelyn C. Bronson) LIQUOR LICENSES L 1 Relating to Liquor Licenses; recommendation to the Arizona Department of Liquor Licenses and Control regarding a special event liquor license application submitted by Esperanza T. Rodriquez on behalf of Marana Heritage Conservancy for 2015 Founders Day to be held on March 7, 2015 at Ora Mae � Iarn Park, Marana, Arizona 85653 (Jocelyn C. Bronson). Ms. Bronson presented this item and noted that the application was properly reviewed and staff was recommending Council approval. Motion to approve by Vice Mayor Post, second by Council Member Bowen. Passed unanimously 6-0. BOARDS, COMMISSIONS AND COMMITTEES February 17, 2015 Meeting Minutes 2 B 1 Relating to Boards, Commissions and Committees; discussion, consideration and possible direction regarding recommendations from the Winter 2015 Marana Citizens' Forum regarding the topic "flow to engage the community in enacting the Strategic Plan III." (Jocelyn C. Bronson). Heath vescovi introduced the item, acknowledging the design group consisting of Stacy Gowler, Al Aven, Doug Lmans and presented by Anthony Coronado. Mr. Coronado began with the goals and objectives established by the delegates to (1) educate (2) engage (3) identify a target audience /market; and (4) establish various methods of marketing the Strategic Plan III. Three questions arose from the discussions, around which the consensus statements were built. Question 1 revolved around reaching citizens where they are rather than having them come to the town to receive information. The recommendation was to use multiple methods and strategies to educate and inform, often tied to simultaneous campaigns with other community partners and specific audiences and events. Question 2 focused on challenges that currently exist that prevent the town from effectively educating and engaging citizens in the Strategic Plan I1 -I. overcooling those obstacles were ideas to help citizens see the pieces of the plan that mean something to them, budget for a strategic marketing plan, implement a targeted marketing and continue lobbying the postal service for all Marana addresses. Question 3 was about using effective messaging to educate citizens and encourage citizen engagement in the Strategic Plan III. The recommendations were to make messages memorable and portable, short and concise, and use the icons of the five focus areas consistently and regularly. Mr. Coronado concluded the presentation by noting that the delegates made these recommendations specifically to connect citizens to the Strategic Plan III. Mayor Honea thanked Mr. Coronado and all the delegates for the presentation and noted that some parts of the presentation could possibly be incorporated into the State of the Town address. Council Member Bowen asked that the delegates stand and be recognized for their hard work. B 2 Resolution No. 2015-019 [The Town Council acting as the Floodplain Board] Relating to Floodplain Management; granting a variance to Marana Land Development Code Title 21 (Flood Plain and Erosion Hazard Management Code) for property located at 6401 west Marana Center Boulevard (Keith Brann). Keith Brann presented a f oodplain variance request on behalf of Simon Properties. This is a paperwork and timing issue with FBMA in regard to a map revision they are in the process of doing. To safeguard the site from flooding there is a massive drainage channel that runs along the perimeter of the site, and there is also a large box culvert that runs under Twin Peaks to another box culvert. Both of these drainage systems take offsite floodwaters, channel them around the site and dump them into the railroad right of way. In support of the infrastructure, the developers sought a conditional letter of neap revision from FBMA which once infrastructure is completed, FBMA will change the foodplain maps, removing the site from the Floodplain. The infrastructure has been completed, and the site is safe February 17, 2015 Meeting Minutes 3 from flooding. However, there is a very long timeframe in dealing with the federal govermnent to change the actual maps. So based on the completion of the infrastructure, we hope to have the engineering package done in a few weeks and get that off to FEMA. That starts a 90 -day clock for review. Assuming it passes review and no further information is required, if FEMA were to grant the letter of map revision at that time, there is still another 90 -day before it becomes effective. So this pushes the paper map part of the f oodplain protection out several months. The time is such on the construction of the mail, that there will be a certificate of occupancy needed for the shell buildings to be done. At that point they will start bringing in the store tenants to do tenant improvements, and they'll have their own certificates of occupancy. But the main problem is that the shell building certificate of occupancy will be coming due around mid - July. The best case scenario for having a letter of map revision from FEMA is sometime in late September. Per our Floodplain code, we would normally require the certificate of occupancy to be dependent on the letter of map revision. However, they are seeking the variance and because of the long lead time, and because the stores themselves won't be open for several months after the shell buildings, staff is in support of this variance and would ask the Council as the Floodplain Board to allow the certificate of occupancy to occur prior to the FEMA final letter of map revision. Motion to approve by Board Member Comerford, second by Board Member McGorray. Passed unanimously 6 -0. B 3 Relating to Development: [The Town Council acting as the Floodplain Board] Relating to Floodplain Management; report to Floodplain Board and order, as required by the Marana Land :Development Code and Federal Regulations, concerning a floodplain violation on property located at 13561 N. Sandra Road (Keith Brann). Presented by Keith Brann. The property is located off of Moore Road. He indicated FEMA foodplain on the map of the property. A complaint was received through Citizen's Response Tracker. Staff` found some grading occurring which prompted aerial photography of the site. In 2010, there was a normal amount of clearing for a home site. Starting in 2012, there started to appear more piles of dirt, and in 2014 there is a significant amount of dirt on the site. The complaint arose because the piles of dirt had been graded into a widening of the pad or leveling of the site. This has basically encroached upon a wash in the area and redirected a wash among other homesites and properties. Staff has been to the site twice and served a stop work order on the property. Staff is working with the property owner to abate the situation. within 30 days of the notification of the Floodplain Board, the Board is required to take action. Staff is recommending action tonight for abatement to correct the issue. Staff will continue to work with the property owner to remove the fill material and restore the natural drainage pattern. The property owner, Nestor Chavez, spoke on his behalf, and requested 120 days to work with the engineers to bring the property into compliance. Mr. Brann noted that a member of his staff has been working with Mr. Chavez, and when asked by the Mayor if there was an issue with the 120 days, Mr. Brann stated he would want to see work begin immediately. with respect to the 120 days, that would still put us well February 17, 2015 Meeting Minutes 4 before the monsoon rains, and that would be an adequate timelrame to complete the work. If Council would like to give direction that the issue is to be abated within 120 days, he believes that is a reasonable request. Motion by Council Member Bowen to direct staff to continue to work with Mr. Chavez to bring the violation into compliance within 120 days. Second by Vice Mayor Post. Passed unanimously 6-0. COUNCIL ACTION ITEMS FOR DISCUSSIONIPOSSIBLE ACTION Relating to Legislation and Government Actions; discussion and possible action regarding all pending state, federal, and local legislation/government actions and on recent and upcoming meetings of the other governmental bodies (Gilbert Davidson). Mr. Davidson noted that two papers were presented to Council. one from the League of Arizona Cities and Towns. They are tracking a number of bills through the legislative process. The other paper are items that the town has been closely monitoring — residential TPT — which doesn't currently affect Marana. The League has been working closely with the Arizona Builders' Alliance for the TPT and appears to be moving toward the Governor's desk.. If anyone is interested in other bills, please let him know. EXECUTIVE SESSIONS Pursuant to A.R.S. § 38- 431.03, the Town Council may vote to go into executive session, which will not be open to the public, to discuss certain matters. El Executive Session pursuant to A.R.S. §38-431.03 ( Council may ask for discussion or consultation for legal advice with the Town Attorney concerning any matter listed on this agenda. FUTURE AGENDA ITEMS Notwithstanding the mayor's discretion regarding the items to be placed on the agenda, if three or more Council members request that an item be placed on the agenda, it must be placed on the agenda for the second regular Town Council meeting after the date of the request, pursuant to Marana Town Code Section 2- 4 -2(B). ADJOURNMENT. Motion to adjourn at 8:06 p.m. by Vice Mayor Post, second by Council Menxber McGorray. Passed unanimously G -o. February 17, 2015 Meeting Minutes 5 CERTIFICATION I hereb certif that the fore are the true and correct minutes of the Marana Town Council meetin held on Februar 17, 2015. 1 further certif that a q uorum was present. cel C ronson, Town Clerk N 4MAR Februar 17, 2015 Meetin Minutes