HomeMy WebLinkAbout03/24/2015 Study Session Agenda PacketM
RA N
WON
N
MARANA TOWN COUNCIL
STUDY SESSION
NOTICE AND AGENDA
11555 W. Civic Center Drive, Marana, Arizona 85653
Council Chambers, March 24, 2015, at or after 6:00 PM
Ed Honea, Mayor
Jon Post, Vice Mayor
David Bowen, Council Member
Patti Comerford, Council Member
Herb Kai, Council Member
Carol McGorray, Council Member
Roxanne Ziegler, Council Member
Pursuant to A.R. S. § 3 8- 431.02, notice is hereby given to the members of the Marana Town
Council and to the general public that the Town Council will hold a meeting open to the public on
March 24, 2015, at or after 6:00 PM located in the Council Chambers of the Marana Municipal
Complex, 11555 W. Civic Center Drive, Marana, Arizona.
ACTION MAY BE TAKEN BY THE COUNCIL ON ANY ITEM LISTED ON THIS AGENDA.
Revisions to the agenda can occur up to 24 hours prior to the meeting. Revised agenda items
appear in italics.
The Council Chambers are wheelchair and handicapped accessible. Persons with a disability may
request a reasonable accommodation, such as a sign language interpreter, by contacting the Town
Clerk at (520) 382 -1999. Requests should be made as early as possible to arrange the
accommodation.
This Notice and Agenda posted no later than Monday, March 23, 2014, 6:00 PM, at the Marana
Municipal Complex, 115 5 5 W. Civic Center Drive, the Marana Operations Center, 5100 W. Ina
Road, and at www.marana.com on the Town Clerk page under Agendas, Minutes and Recent
Actions.
CALL TO ORDER AND ROLL CALL
PLEDGE OF ALLEGIANCE /INVOCATION /MOMENT OF SILENCE
APPROVAL OF AGENDA
Marana Council Study Session 03/24/2015 Page 1 of 92
CALL TO THE PUBLIC
At this time any member of the public is allowed to address the Town Council on any issue
within the jurisdiction of the Town Council, except for items scheduled for a Public Hearing
at this meeting. The speaker may have up to three minutes to speak. Any persons wishing to
address the Council must complete a speaker card located outside the Council Chambers
and deliver it to the Town Clerk prior to the commencement of the meeting. Individuals
addressing a meeting at the Call to the Public will not be provided with electronic
technology capabilities beyond the existing voice amplification and recording capabilities in
the facilities and the Town's overhead projector /document reader. Pursuant to the Arizona
Open Meeting Law, at the conclusion of Call to the Public, individual members of the
Council may respond to criticism made by those who have addressed the Council, and may
ask staff to review the matter, or may ask that the matter be placed on a future agenda.
DISCUSSION /DIRECTION /POSSIBLE ACTION
D1 presentation: Relating to Floodplain Management; discussion regarding the ponding
of the Marana parcels known as the El Rio Open Space Area and the sustainability
and safety of the area (Keith Brann)
D2 Ordinance No. 2015.007 Relating to Parks and Recreation; designating the Marana
parcels generally located in the floodway on the west side of the Santa Cruz River
north of Coachline Boulevard known as the El Rio Open Space Area as a Town
preserve; providing that the preserve shall be subject to the Parks and Recreation
Regulations set forth in Chapter 13-1 of the Marana Town Code; and declaring an
emergency (Jane F airall)
D3 Relating to Public Works; A presentation on the Town's proposed 6 -year Capital
Improvement program to be included in the FYI budget (Keith Brann)
D4 Relating to Public Works; a presentation on the Town's proposed 6 -year Pavement
Preservation program to be included in the FYI Budget (Ryan Benavides)
DS Presentation: Relating to Finance; discussion and overview regarding the Public
Safety Personnel Retirement System and efforts and options to improve the
long -term sustainability of the plan (Erik Montague)
D6 Resolution No. 201 5 -027 Relating to Public Works; approving and authorizing the
Mayor to execute an amendment to an intergovernmental agreement between the
Arizona Department of Transportation and the Town of Marana relating to the I -10 /
Twin Peaks Traffic Interchange; and superseding and replacing Marana Resolution
No. 2014 -090 (Keith Brann)
EXECUTIVE SESSIONS
Pursuant to A.R. S. § 38-431.03, the Town Council may vote to go into executive session,
which will not be open to the public, to discuss certain matters.
Marana Council Study Session 03/24/2015 Page 2 of 92
E1 Executive Session pursuant to A.R.S. §38- 431.03 (A)(3), Council may ask for
discussion or consultation for legal advice with the Town Attorney concerning any
matter listed on this agenda.
FUTURE AGENDA ITEMS
Notwithstanding the mayor's discretion regarding the items to be placed on the agenda, if
three or more Council members request that an item be placed on the agenda, it must be
placed on the agenda for the second regular Town Council meeting after the date of the
request, pursuant to Marana Town Code Section 2- 4 -2(B).
ADJOURNMENT
Marana Council Study Session 03/24/2015 Page 3 of 92
- r
C? RANA -P
115 5 5 W. CIVIC CENTER DRIVE. NIARANA. ARIZ ONA 8 5 65 3
Item D1
To: Mayor and Council
From: Keith Brann, Town Engineer
Date: March 24, 2015
Strategic Plan Focus Area:
Recreation
Strategic Plan Focus Area Additional Info:
Principal Statement 3, Initiative 16: Identify Regional destinations and recreational areas to
showcase, educate and communicate about the Sonoran Desert
The ponding of the disc golf course has spurred interest in the possibility of maintaining the area as
a nature preserve.
Subject: Presentation: Relating to Floodplain Management; discussion regarding the ponding of
the Marana parcels known as the El Rio Open Space Area and the sustainability and
safety of the area (Keith Brann)
Discussion:
In 2003, the Town Council adopted Resolution No. 2003 -29 authorizing the Town to purchase
excess property from the Arizona Department of Transportation (ADOT) generally located in the
floodway on the west side of the Santa Cruz River north of Coachline Boulevard. The property was
vacant land and contained an abandoned borrow pit no longer needed by ADOT. The Town
acquired the property for recreational and possible future environmental mitigation purposes. The
Marana 2010 General Plan identifies the property as dedicated open space being used as a disc golf
course and serving as wildlife connectivity habitat between the Tucson Mountains and the Santa
Cruz River. In January 2011, the Town Council adopted Resolution No. 2011 -08 approving and
authorizing the Town Manager to implement a management plan for the area, known as the El Rio
Open Space Area.
The property has seen infrequent flooding and ponding of varying duration since its formation in
the 1960's. This summer, however the flooding in September widened a prior breach in the former
pit wall and allowed effluent to continually flow into the pit. This situation allowed for a stable
water surface elevation for a time until the effluent once again changed course in January.
Marana Council Study Session 03/24/2015 Page 4 of 92
Issues to be discussed tonight include the history and physical characteristics of the pit, whether a
sustainable water surface is feasible, and the safety of nearby neighborhoods. This meeting will
provide an opportunity to hear alternative uses of this aquatic amenity. The Pima County Regional
Flood Control District has agreed to jointly study engineered options to protect and enhance this
area as an amenity for wildlife and riparian conservation.
Staff Recommendation:
Informational item at this time
Suggested Motion:
None - information only
Attachments:
No file (s) attached.
Marana Council Study Session 03/24/2015 Page 5 of 92
- r
C? RANA -P
11555 W. CIVIC CENTER DRI VE;. KARANA. ARIZ ONA 85 6 5 3
Item D2
To: Mayor and Council
From: Jane Fairall, Deputy Town Attorney
Date: March 24, 2015
Strategic Plan Focus Area:
Recreation
Strategic Plan Focus Area Additional Info:
Principle Statement 3 - We will capitalize on the uniqueness and value of the Sonoran Desert in our
community planning and tourism attraction efforts.
Initiative 16 - Identify regional destinations and recreational areas to showcase, educate and
communicate about the Sonoran Desert
Subject: Ordinance No. 2015.007 Relating to Parks and Recreation; designating the Marana
parcels generally located in the floodway on the west side of the Santa Cruz River north
of Coachline Boulevard known as the El Rio Open Space Area as a Town preserve;
providing that the preserve shall be subject to the Parks and Recreation Regulations set
forth in Chapter 13 -1 of the Marana Town Code; and declaring an emergency (Jane
Fairall)
Discussion:
In 2003, the Town Council adopted Resolution No. 2003 -29 authorizing the Town to purchase
excess property from the Arizona Department of Transportation (ADOT) generally located in the
floodway on the west side of the Santa Cruz River north of Coachline Boulevard. The property was
vacant land and contained an abandoned borrow pit no longer needed by ADOT. The Town
acquired the property for recreational and possible future environmental mitigation purposes. The
Marana 2010 General Plan identifies the property as dedicated open space being used as a disc golf
course and serving as wildlife connectivity habitat between the Tucson Mountains and the Santa
Cruz River.
In January 2011, the Town Council adopted Resolution No. 2011 -08 approving and authorizing the
Town Manager to implement a management plan for the area (the "Management Plan "), with the
following primary management goals: 1) maintain the site as a disc golf course; 2) preserve the site
as wildlife habitat and linkage; 3) eliminate off -road vehicle use; 4) avoid disturbance to cultural
Marana Council Study Session 03/24/2015 Page 6 of 92
resources in the area; 5) monitor and remove invasive non - native species; and 6) manage fire
threats. A copy of the approved Management Plan is attached as backup material.
As described in the Management Plan, the site acts as a water retention basin during floods and the
two southern parcels can be inundated for extended periods during the monsoon season. During the
2014 monsoon season, damage to an earthen berm caused the site to remain flooded for an
extended period of time. As a related agenda item, Town Engineer Keith Brann will present a
report to the Council at tonight's meeting regarding the current state of the site and its projected
future condition.
As a result of the 2014 monsoon flooding, the site has attracted birds and birders and other
recreational enthusiasts. With the added attention and attraction to the site comes the potential for
adverse uses causing damage to the site or to the wildlife or cultural resources found there. The
proposed ordinance will declare the site as a Town preserve which, pursuant to Arizona Game and
Fish Commission rules, will close the area to hunting. Moreover, the proposed ordinance will also
provide that the area will be subject to all of the regulations for use of Town parks that are set forth
in Chapter 13-1 of the Marana Town Code, thereby preserving the site as a recreational amenity for
the Town.
Staff Recommendation:
Staff recommends approval of the ordinance designating the area known as the El Rio Open Space
Area as a Town preserve, subject to Chapter 13 -1 (Parks and Recreation Regulations) of the
Marana Town Code.
Suggested Motion:
I move to adopt Ordinance No. 2015.007, designating the area known as the El Rio Open Space
Area as a Town preserve subject to the Parks and Recreation Regulations set forth in Chapter 13-1
of the Marana Town Code, and declaring an emergency.
Attachments: Ordinance 2015.007
Exhibit A -Map
Area Management Plan
Marana Council Study Session 03/24/2015 Page 7 of 92
MARANA ORDINANCE NO. 20159007
RELATING TO PARKS AND RECREATION; DESIGNATING THE MARANA PARCELS
GENERALLY LOCATED IN THE FLOODWAY ON THE WEST SIDE OF THE SANTA
CRUZ RIVER NORTH OF COACHLINE BOULEVARD KNOWN AS THE EL RIO OPEN
SPACE AREA AS A TOWN PRESERVE; PROVIDING THAT THE PRESERVE SHALL BE
SUBJECT TO THE PARKS AND RECREATION REGULATIONS SET FORTH IN
CHAPTER 13 -1 OF THE MARANA TOWN CODE; AND DECLARING AN EMERGENCY
WHEREAS on April 1, 2003, the Town Council adopted Resolution No. 2003 -29
authorizing the Town to purchase excess property from the Arizona Department of
Transportation generally located in the floodway on the west side of the Santa Cruz River north
of Coachline Boulevard; and
WHEREAS the Marana 2010 General Plan identifies the property as dedicated open
space being used as a disc golf course and serving as wildlife connectivity habitat between the
Tucson Mountains and the Santa Cruz River; and
WHEREAS on January 18, 2011, the Town Council adopted Resolution No. 2011 -08
approving and authorizing the Town Manager to implement a management plan for the area (the
"Management Plan "), with the following primary management goals: 1) maintain the site as a
disc golf course; 2) preserve the site as wildlife habitat and linkage; 3) eliminate off -road vehicle
use; 4) avoid disturbance to cultural resources in the area; 5) monitor and remove invasive non-
native species; and 6) manage fire threats; and
WHEREAS hunting and other uses and activities are inconsistent with the stated goals of
the Management Plan; and
WHEREAS per Arizona Administrative Code section R12 -4 -321, all Town parks and
preserves are closed to hunting, unless open by Arizona Game and Fish Commission Order; and
WHEREAS Chapter 13 -1 of the Marana Town Code sets forth regulations for use of
Town parks; and
WHEREAS the Town Council finds that designating the area known as the El Rio Open
Space Area as a preserve subject to Town parks regulations is in the best interests of the Town of
Marana.
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE
TOWN OF MARANA, as follows:
SECTION 1. The property generally located in the floodway on the west side of the Santa
Cruz River north of Coachline Boulevard known as the E1 Rio Open Space Area, generally
depicted in Exhibit A, attached to and incorporated by this reference in this resolution, and more
specifically described in the Management Plan approved by Resolution No. 2011 -08, is hereby
Ordinance No. 2015.007 - 1 -
Marana Council Study Session 03/24/2015 Page 8 of 92
designated as a Town of Marana preserve and shall be subject to all Parks and Recreation
Regulations set forth in Chapter 13 -1 of the Marana Town Code.
SECTION 2. The Town's Manager and staff are hereby directed and authorized to
undertake all other and further tasks required or beneficial to carry out the terms, obligations, and
objectives of this ordinance.
SECTION 3. It is necessary for the preservation of the peace, health, and safety of the
Town of Marana that this ordinance become immediately effective; therefore, an emergency is
hereby declared to exist and this ordinance shall be effective immediately upon its passage and
adoption.
PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA,
ARIZONA, this 24th day of March, 2015.
Mayor Ed Honea
ATTEST:
Jocelyn C. Bronson, Town Clerk
APPROVED AS TO FORM:
Frank Cassidy, Town Attorney
Ordinance No. 2015.007 -2-
Marana Council Study Session 03/24/2015 Page 9 of 92
N
Exhibit A-El Rio Open Space Area A
4 No
1 41
ob
Aft 4"W
!TA
ve
PI ht3�
IV
f r
'IT 1 47 A
IF
vift
I r
W, - N't,
ir
ir
effl
Crl op
I T
* r7
ow
Af
ot
As
Of
9 A Tic
IF
Is
P
tn
AW
OF
A4
IL
it
'OF lk
or
kF
AN
IF
MARANA RESOLUTION NO. 2011-08
RELATING TO PARKS AND RECREATION; APPROVING AND AUTHORIZING THE TOWN
MANAGER TO IMPLEMENT THE MANAGEMENT PLAN FOR THE MARANA PARCELS
ADJACENT TO THE SANTA CRUZ RIVER AND COACHLINE BOULEVARD KNOWN AS
THE EL RIO OPEN SPACE AREA
WHEREAS on February 3, 2009, the Town Council adopted the Town of Marana Strategic
Plan to serve as the foundation for the Town's future and the Strategic Plan identified Recreation as
one of the five focus areas for the Town; and
WHEREAS the Recreation focus area includes an initiative to identify, undertake and /or
complete planning processes for parks, open space, and recreation facilities and an initiative to
ensure that future development, land -use and projects protect and showcase the Sonoran Desert
and all its inhabitants; and
WHEREAS Environmental Engineering and Parks and Recreation staff, Northwest Fire
District personnel, members of the disc golf community, and the Marana Technical Biological
Team developed a land management plan for the Marana parcels known as the El Rio Open Space
Area; and
WHEREAS the Town Council finds that adoption of the Management Plan for the Marana
parcels adjacent to the Santa Cruz River and Coachline Boulevard known as the E1 Rio Open Space
Area as set forth in this resolution is in the best interests of the Town and its residents.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE
TOWN OF MARANA, ARIZONA, AS FOLLOWS:
SECTION 1. The Management Plan for the Marana parcels adjacent to the Santa Cruz River
and Coachline Boulevard known as the El Rio Open Space Area, attached to and incorporated by this
reference in this resolution as Exhibit A, is hereby approved, and the Town Manager is hereby au-
thorized to implement it for and on behalf of the Town of Marana.
SECTION 2. The Town's Manager and staff are hereby directed and authorized to undertake
all other and further tasks required or beneficial to carry out the terms, obligations, and objectives of
the aforementioned Management Plan for the Marana parcels adjacent to the Santa Cruz River and
Coachline Boulevard known as the El Rio Open Space Area.
X E tudy�Ression 03/24/2015 Ma ge�1'I 0P61)
PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TOWN OF
MARANA, ARIZONA, this 18 day of January, 2011.
Mayor Ed Honea
ATTEST:
U
- J - celyn C ronson, Town Clerk
APPROVED AS TO FORM:
rank silly, Town ttorney
lilt
OF
C ORPOW E
CCXD
tSEAL
r
A �
IP aaana 8o o ncii c o P tu� '& ssion 03/24/2015 fwgi l -OA V
TOWN OF MARANA
MANAGEMENT PLAN FOR THE MARANA PARCELS ADJACENT TO
THE SANTA CRUZ RIVER AND COACHLINE BOULEVARD
Marana Council Study Session 03/24/2015 Page 13 of 92
MANAGEMENT PLAN FOR THE MARANA PARCELS ADJACENT TO
THE SANTA CRUZ RIVER AND COACHLINE BOULE
PAGE
I. Introduction ........................................... ............................... 2
II. Existing Conditions ................................. ............................... 2
Topography and Vegetation .............. ............................... 3
CurrentLand Use .......................... ............................... 3
III. Management Goals ......... ......................... ............................... 3
IV. Management Objectives and Strategies for Achieving Objectives.......... 3
Objective 1: Maintain Community Disc Golf Course ................ 3
Ob i ective 2: Maintain the Three Parcels as Wildlife Habitat
and Preserve Movement Patterns ......... ............................... 3
Objective 3: Eliminate Off- -road Vehicle Trespass and Other
Unauthorized Activities .................. ............................... 4
Objective 4: Preserve and Protect Cultural Resource Areas ........ 5
Objective 5: Invasive Species Plant and Weed Control ............. 5
Objective 6: Fire Prevention Management ............................ 6
V. Measures of Success ................................ ............................... 6
VI. Monitoring .......................................... ............................... 7
VII. Implementation Plan ...............................................................
VIII. List of Contacts ...................................... ............................... 9
APPENDIXES
A. Maps ................................................... ............................... 11
B. Fire Management Plan for Marana Owned Parcels along the Santa
CruzRiver ............................................ ............................... 13
Management Plan for the Marana Parcels Adjacent to the Santa. Cruz River
and Coachline Boulevard
1
Marana Council Study Session 03/24/2015 Page 14 of 92
I. INTRODUCTION
The subject property is vacant land located in the floodway of the Santa Cruz River,
known as the El Rio Open Space Area. The property is an abandoned gravel pit, owned
by the Town of Marana, which consists of three parcels. The legal description is as
follows: NE4 NE4 40 Ac Sec. 17 - 12 -12; NW 4 NE4 40 Ac Sec. 17-12-12; and Tri Pcl. in
SW Cor S2 SE4 24.93Ac Sec 08 -12 -12 (see attached map #1).
The purpose of the Management Plan is to define the recreation and conservation goals
on the parcel, ensure that recreation activities and wildlife habitat are compatible, identify
the strategies by which the goals will be achieved, and the means by which success will
be measured. In addition, this document will address specific management practices to be
implemented to maintain a wildlife corridor through the area from the Tucson Mountains
to the Santa Cruz River, while avoiding disturbance to cultural resources.
II. EXISTING CONDITIONS
TOPOGRAPHY AND VEGETATION
The site was previously a borrow pit for Arizona Department of Transportation. It was
acquired by the Town of Marana in 2003. The area is vacant land in the floodway, with
some riparian scrub and tamarisk (Tamarix sp.) vegetation. The Pima County Sonoran
Desert Conservation Plan maps designate the site as having high cultural sensitivity.
Another constraint is the flood potential when the Santa Cruz River overflows its banks.
The site acts as a water retention basin during floods and the two southern parcels can be
inundated for extended periods during the monsoon season. The elevation ranges from
2,070 to 2,080 feet and there are berms along the eastern and southern boundaries.
CURRENT LAND USE
A disc golf course has been constructed on the site, with 18 baskets, 18 concrete
launching pads (4'x8'), and railroad tie steps on existing hills. There is also a railroad tie
retaining wall at one tee. There are garbage receptacles and two -track trails running to the
tee pads and baskets. Current management practices consist of mowing weeds, trimming
up some of the trees, and emptying trash. There is an unimproved lot being used for
parking and signage on the south side of the site.
In addition to the disc golf course, the area serves as a wildlife habitat and has been
identified as an important connector for species moving between the Tucson and Tortolita
Mountains and the Santa Cruz River. There are regional plans to incorporate this site into
a wildlife linkage that is defined in the Marana Draft Habitat Conservation Plan (HCP)
including a future crossing at Avra Valley Road and Interstate 10. Roads and
development create habitat fragmentation which profoundly affects species and can lead
to isolation, a reduction in robust genetic variability, increased edge effect, increased road
kill, and can lead to extirpation of species. Wildlife corridors can alleviate some of the
Management Plan for the Marana Parcels Adjacent to the Santa Cruz River
and Coachline Boulevard
2
Marana Council Study Session 03/24/2015 Page 15 of 92
effects of urbanization by allowing species to move through the landscape. Corridors also
provide sufficient natural resources to serve as core habitat for smaller species.
The parcels are adjacent to an important archaeological site and sherds were identified
along the berms. Pima County plans to extend the historic Juan Batista de Anza Trail
through the area also. The route followed by de Anza was designated a National Historic
Trail by Congress in 1990. The Juan Bautista de Anza Trail runs from Sinaloa Mexico
through southern Arizona, and in California up to San Francisco.
III. MANAGEMENT GOALS
PRIMARY GOALS
The primary goals for this site are to (1) maintain the site as a disc golf course; (2)
preserve the site as wildlife habitat and linkage; (3) eliminate off -road vehicle use; (4)
avoid of disturbance to cultural resources in the area; (5) monitor invasive non - native
species and remove except for tamarisk, as described below; and (6) manage fire threats.
IV. MANAGEMENT OBJECTIVES AND STRATEGIES FOR ACHIEVING
OBJECTIVES
OBJECTIVE 1: MAINTAIN COMMUNITY DI5C GOLF COURSE (MARANA
ROCK DISC GOLF COURSE)
• The disc golf course will remain at its current size (18 holes). See Attached
Map #2;
• Use (events and tournaments) will continue at the levels agreed upon:
o Daily use by individuals and small groups;
o Weekly events (Saturday mornings at 8:00am);
o Four tournaments per year, consisting of approximately GD people.
• Trash pick -up by the Town at receptacles will occur on a regular basis.
o Trash cans will be limited to six in number, to reduce the extent of roads
and habitat disturbance. Any additional trash cans will be removed and
roads will be blocked. Signage will encourage recreationists to pack out
their trash from other areas of the course;
o Trash will be picked up every two weeks.
OBJECTIVE 2: MAIN'T'AIN THE THREE PARCELS AS WILDLIFE HABITAT
AND PRESERVE MOVEMENT PATTERNS
• Vegetation will be managed in accordance with the plan laid out in this document
to maintain habitat suitable for wildlife:
o Tamarisk trees will not be cut down unless a native tree (i.e. mesquite,
hackberry, etc.) is provided to replace it somewhere on the property.
Although tamarisk trees are non - native, they provide significant habitat for
Management Plan for the Marana Parcels Adjacent to the Santa Cruz River
and Coachline Boulevard
3
Marana Council Study Session 03/24/2015 Page 16 of 92
avian species on site such as Bell's vireo, yellow warblers, and Gambel's
quail;
o Any removal of tamarisk trees will be phased with native tree - planting, so
that habitat remains at all times;
o Trees directly adjacent to disc golf tee pads may be limbed up to provide
shade for recreationists; however, other trees will not be limbed, and
understory shrubs will be preserved in place;
• Marana will provide an interpretive sign explaining the importance of the
site as wildlife habitat, a wildlife connector, and how the public can
participate in wildlife habitat protection and enhancement;
• Continue to allow seasonal water to flow into the site (i.e. do not block or
dam water off of the site);
o Restrict activities on site if the vegetation becomes degraded or erosion
occurs due to over -use, and revegetate disturbed areas with native plant
species as needed;
o Trees or shrubs must be planted to coincide with expected rains and must
be provided water bi- monthly during the dry season, either with an
irrigation system or hauled by trucks.
• Human disturbance will be limited to the extent agreed upon in this document.
o No harm or harassment of any wildlife species is allowed and signs stating
such prohibitions will be posted;
o Refer to Objective 1 for disc golf use allowances;
o No paintball or similar activities will be permitted.
o No lighting will be installed on site;
o No permanent bleachers, concession stands, or other structures not
specifically described as acceptable in this document will be permitted;
o Allowable activities may include birding, research, walking, jogging or
other non destructive use of land.
OBJECTIVE 3: ELIMINATE OFF -ROAD VEHICLE TRESPASS AND OTHER
UNAUTHORIZED ACTIVITIES
• The property will be managed so that opportunities for vehicular trespass and
vandalism are minimized. Off -road vehicles (ORVs) destroy habitat, fragment
habitat by leaving trails, create sound and dust pollution that disturbs wildlife, and
could be potentially lethal to wildlife.
Actions
• The community groups will assist in erecting a perimeter of wildlife- friendly
fencing and will patrol the property on a bi- monthly basis, for fence repair needs,
vandalism, ORV use, livestock trespass, or other issues;
Management Plan for the Marana Parcels Adjacent to the Santa Cruz River
and Coachline Boulevard
4
Marana Council Study Session 03/24/2015 Page 17 of 92
• The Town of Marana will provide fencing supplies;
• "No -DRV" signs will be posted by the Town on the fence on all sides of the
property;
• "Dogs on a Leash, Pick up After Your Dog" signs will also be posted;
• In the event that there are serious vandalism issues on the parcel, Marana Parks &
Recreation Department will coordinate with the Police Department;
• Interpretive signs for the public will include rules of conduct, allowable activities,
and information on the hazards of human and companion animal disturbance to
wildlife habitat.
OBJECTIVE 4: PRESERVE AND PROTECT CULTURAL RESOURCE AREAS
• No ground disturbing activities will be permitted in the area unless a cultural
survey is completed;
• Marana will coordinate conservation measures to avoid impacts to culturally
sensitive areas.
OBJECTIVE 5: INVASIVE SPECIES PLANT AND VMED CONTROL
Reduce, or prevent, to the extent possible, the proliferation of noxious and invasive plant
species. Invasive species often lack the natural predators or diseases that normally keep
them in check in their native environment. The invasive species have aggressive growth
habits and tend to out - compete native vegetation, reducing the habitat for wildlife.
Species such as buffelgrass (Pennisetum cil fare) also create an extreme fire hazard,
reaching temperatures that can kill saguaros (Carnegiea gigantea) and other native plants
not well ' adapted to a fire regime. Early detection and eradication of small infestations
and prevention of new infestations provide the most cost effective method to manage
these weeds. Sahara mustard (Brassica tourneffortii) is another invasive weed that will be
controlled on the property. There is a large quantity of Tamarisk plants on the site and
the Town has a goal of removal, but since the Tamarisk is currently providing habitat for
several species, the Tamarisk will be preserved as wildlife habitat until native species are
planted to replace the tamarisk.
Action
• The Town will record the type and location of any invasive species problems
noted during general fence and property inspections, bird surveys, etc.;
• Marana will use standard treatments for invasive species infestations, within 45
days of detection;
• If weeds are sprayed, herbicides that are recommended for riparian areas and
wetlands will be used;
• Herbicide applicators boots and vehicles will be washed down before entering and
leaving the premises;
Management Plan for the Marana Parcels Adjacent to the Santa Cruz River
and Coachline Boulevard
5
Marana Council Study Session 03/24/2015 Page 18 of 92
■ Tamarisk will be preserved as wildlife habitat until a plan is developed to replace
tamarisk, in phases, with native trees and shrubs.
• The Town will coordinate with the disc golf club or volunteer organizations for
the removal of invasive species on the property.
OBJECTIVE 6: FIRE PREVENTION MANAGEMENT
The parcels are in the Northwest Fire District and complete fire suppression is the goal at
this site. Town will reduce the potential for fire on the parcel by controlling invasive
species, posting signage, and coordinating with the Northwest Fire District. The
Northwest Fire District has developed a Fire Management Plan for Marana -Owned
Parcels along the Santa Cruz River (Appendix B). The property has been GPS'd and
broken into fire management parcels with access information for fire fighting crews,
expected labor needs in the event of a fire, and fuel load information.
Actions
• The Town and the NW Fire District have developed a fire prevention and
suppression plan for the property. This plan will be updated if circumstances
change;
■ Fire suppression is the goal on this property, due to the proximity to houses. The
Town will maintain close coordination with the local fire district;
• The Town of Marana will monitor and remove invasive species such as Russian
thistle (Salsola Kali), Sahara mustard (Brassica tourneforth), and buffelgrass
(Pennisetum c 1l i are);
• During routine property inspections, the Town will identify any other fire threats
in the area;
• Interpretive signs will include information on fire hazards such as invasive
species and cigarette butts.
V. MEASURES OF SUCCESS
Measures of success will be used by the Town of Marana to evaluate whether
management actions are working to achieve the objectives and goals, and to adjust those
actions when necessary, through adaptive management. Success will be measured by the
following:
■ Habitat will be maintained with shrubs and trees preserved within the
management area;
• Marana will monitor and document responses to ORV's, etc. in order to decrease
the frequency of issues;
• Invasive species will be controlled;
Management Plan for the Marana Parcels Adjacent to the Santa Cruz River
and Coachline Boulevard
6
Marana Council Study Session 03/24/2015 Page 19 of 92
Trees and shrubs that are planted should have a survival rate of at least 50 percent.
(It is assumed that the surviving plants will naturally reproduce over time.)
Management Plan for the Marana Parcels Adjacent to the Santa Cruz River
and Coachline Boulevard
Marana Council Study Session 03/24/2015 Page 20 of 92
VI. MONITORING
• The Town of Marana will monitor vegetation three times per year to assure that
trees are surviving and not being removed and to document invasive species
occurrence;
• Threats to wildlife will be monitored concurrently during monitoring visits, such
as the presence of feral dogs, evidence of human disturbance, etc.;
• Marana will coordinate with the USFWS to develop adaptive management
strategies if wildlife species or habitat appears to be declining on the property.
1 "A.I.� a$gel 3104I_ XII1�1 1[$)0JI
I. MAINTAIN COMMUNITY DISC GOLF
TARGET
RESPONSIBLE
COURSE
DATE
PARTIES
Town of Marana
Course will remain at 18 holes
NA
(TOM) and Marana
Disc Golf Club
Use will continue at the levels agreed upon in
NA
TOM and Marana
Ob ' ec tiv 1
e
Disc Golf Club
Trash cans and roads to the receptacles will be
NA
TOM
limited to (6) in number.
Any additional trash cans will be removed and
3111211
Marana Disc Golf
roads will be blocked
Chub
Trash picked up will occur every two weeks or
3/1/2011 1 11
0
TOM
more often if needed
2. WILDLIFE HABITAT AND CORRIDOR
TARGET
RESPONSIBLE
CONSERVATION
DATE
PARTIES
Tamarisk trees will not be removed, and pruning
3/1/2011
TOM, Marana Disc
will be allowed only on trees at golf tees
Golf
Any removal of tamarisk trees will be phased
TOM, Marana Disc
with native tree planting, so that habitat remains
Golf
at all times
Marana will provide an interpretive sign
explaining the importance this site has to wildlife
TOM
connectivi
Management Plan for the Marana Parcels Adjacent to the Santa. Cruz River
and Coachline Boulevard
Marana Council Study Session 03/24/2015 Page 21 of 92
The USFWS will review and have final approval
of the Land Management Plan for credit in the
US FWS
H P a s contributing to a wildlife corridor and
habitat
If vegetation becomes degraded or erosion
occurs due to over use, the disturbed areas will
As needed
TOM
be reve etated with nativespecies
3. ELIMINATE ORV AND OTHER
TARGET
RESPONSIBLE
UNAUTHORIZED ACTIVITIES
DATE
PARTIES
Install "No ORVs" signage on perimeter fences
Install "Dogs on Leash --- Pick up Amer Your
3/1/2011
TOM
Dog" signs
Install wildlife - friendly fencing to deter ORV
3/1/2011
Marana Disc Golf
use an other d activities
d o e d sturba ce ac �v� yes
Club and Town
Report to the Town Parks and Recreation
Director if fence maintenance, vandalism, ORV
On°tri
g g
Marana Disc golf
use livestock trespass or other issues are
a p
Club
observed
For serious vandalism, coordinate with the
Ongoing
g g
TOM
Police Department
Include information on the threats to wildlife of
3/112011
T O M
h an n
um d isturbance on i signs
4. PRESERVE AND PROTECT CULTURAL
TARGET
RESPONSIBLE
RESOURCES
D ATE
PARTIES
Coordinate and fund a cultural resources survey
before any ground disturbing activities
Ongoing
TOM
associated with habitat restoration are initiated
Coordinate activities to avoid impacts to
Ongoing
TOM
culturally sensitive
e ar es
5. INVASIVE SPECIES
TARGET
RESPONSIBLE
DATE
PARTIES
Monitor invasive species such as buffelgrass and
'n
O n in
go g
TOM
R r outine i
uss his le dun outs e � s ect�o s
Russian thistl
Treat invasive species infestations within 45
Ongoing
g g
TOM
days of detection
Tamarisk will be preserved as wildlife habitat
unless a plan is developed to replace portions of
n
Ongoing g
TOM
the tamarisk in ha w ith native trees and
phas W e
shrubs.
Management Plan for the Marana Parcels Adjacent to the Santa Cruz River
and Coachline Boulevard
Marana Council Study Session 03/24/2015 Page 22 of 92
6. FIRE MANAGEMENT
TARGET
RESPONSIBLE
DATE
PARTIES
Coordinate with the NW Fire District to update
Ongoing
TOM
the Fire Plan as needed.
Fire Suppression is the goal for the property. The
Town will maintain close coordination with the
Ongoing
TOM
local fire district
Monitor and remove invasive species such as
Ongoing
TOM
Russian thistle and buffel ass
Identify any fire threats during routine property
going
Town of Marana
ins ections (Tucson) and monitoring (Marana)
Include information on interpretive signs
regarding fire hazards such as invasive species
3/1/2011
Town of Marana
and cigarette butts
VIII. LIST OF CONTACTS
Tom Ellis, Marana Parks & Recreation Director
Phone: (520) 382 -1954 tellis .marana.com
Jennifer Christelman, Marana Environmental Engineering Div. Manager
Phone: (520) 382 -2665 jchristelman(&,marana.com
Dugger Hughes, Northwest Fire/Rescue District Battalion Chief/Fire Mgt. Officer,
Special Dps and Wildlands
Phone: (520) 730 -1748 Pager: (520) 712 -8833 dhu
Sean Kimble, Northwest Fire/Rescue District Division Chief / Fire Marshall,
Life Safety Services
Phone: (520) 887 -1010 x 5001 skimble(a1northwestfire.org
Scott Richardson, U.S. Fish & Wildlife Service Biologist
Phone: 670 -6150 x 242 scott richardson(afws.gov
Janine Spencer, Marana Environmental Projects Coordinator
Phone: 382 -2658 jspencer(d,)marana.com
Management Plan for the Marana Parcels Adjacent to the Santa Cruz River
and Coachline Boulevard
10
Marana Council Study Session 03/24/2015 Page 23 of 92
APPENDIX A
MAPS
N
O
CO
N
Management Plan for the Marana Parcels Adjacent to the Santa Cruz River
and Coachline Boulevard
11
O
Cfl
Mana Plan for the Marana Parcels Adjacent to the Santa Cruz River
and Coachline Boulevard
N
w
S
1 -
z
w
O
O
O
Ai
O
Cfl
7i
J
Ab,.
Marana Rock
Disc Golf Course
1 - 249'
2-332 0
3 - 241'
4 - 339'
5-3,55
6 :. 524
7 - 508'
8 - 437'
9 - 392'
10 - 287'
11 - 773'
12 - 40&
13 - 387'
14 -
15 - 438'
16 -259'
I7- 402'
18-327 1
13
APPENDIX B
Fire
Mana
Plan for
Marana owned parcels alon
Mana Plan for the Marana Parcels Adjacent to the Santa Cruz River
and Coachline Boulevard
14
Marana Council Stud Session 03/24/2015 Pa 27 of 92
the Santa Cruz River
This Fire Management Plan has been developed to provide direction for fire
management at the Marana Rock Disc Golf Course and surrounding areas. In
the event of fire in this area, the Marana property has been parceled into units
with identified fuel breaks. A variety of plant species have been identified, each
having unique burning characteristics. Marana property has been identified by a
blue border. Because of topography, some of these parcels will require
containment strategies to utilize fuel breaks outside this area. This property is
directly adjacent to the Santa Cruz River. The river can be accessed by UTV
from both north and south of the Marana property. There is a fire hydrant at the
corner of W. Lapis Moon Lane and N. Turquoise Moon Way for water supply.
The following is a description of each parcel:
Parcel A
Parcel A has homes along approximately 1 /2 of its western boundary. The west
boundary has utilized a dirt easement that is accessed off of W. Milligan Road.
This easement is best accessed by UTV or on foot. The North, East and
southern boundaries utilize existing two -track roads. The eastern boundary has
considerable growth and would require approximately 1.5 hours work by a 20
person hand crew to provide an adequate fire break. Fuels range from light
grasses to dense brush. Moderate to extreme fire behavior could be expected.
Parcel B
Parcel B has utilized existing two -track roads for al
boundary is shared with parcel A and would require
The remaining boundaries would require little to
primarily grasses with areas of moderate brush.
behavior could be expected.
Parcel C
I boundaries. The western
the work specified above.
no preparation. Fuels are
Moderate to extreme fire
This parcel utilizes existing two -track roads on all sides. The North and East
boundaries are on levees with little to no vegetation and would need minimal to
no improvement. Fuels are primarily grasses with a fenced marsh in the southern
1/3 of the parcel. Moderate to extreme fire behavior could be expected.
Parcel D
This parcel covers the Santa Cruz River and utilizes levees on the East and West
banks of the river. The North and South boundaries utilize existing intermittent
foot trails and would require 1 to 2 hours work by a 20 person hand crew to
provide an adequate fire break. Fuels consist of dense brush with mixed timber
and tall grasses. Moderate to extreme fire behavior could be expected. Santa
Cruz River water levels could moderate fire behavior. Water levels could also
dictate need for additional water supply.
Management Plan for the Marana Parcels Adjacent to the Santa Cruz River
and Coachline Boulevard
15
Marana Council Study Session 03/24/2015 Page 28 of 92
Parcel E
This parcel is along the slope of the western levee of the Santa Cruz River. The
western boundary is a two -track road along the levee. The remaining boundaries
utilize foot trails and would require approximately 1 hour of work by a 20 person
hand crew to provide an adequate fire break. Fuels consist of moderate brush
and grasses. Moderate fire behavior could be expected.
Parcel F
This parcel covers the Santa Cruz River and utilizes levees on the East and vilest
banks of the river. The North and South boundaries utilize existing intermittent
foot trails and would require 1 to 2 hours work by a 20 person hand crew to
provide an adequate fire break. Fuels consist of dense brush with mixed timber
and tall grasses. Moderate to extreme fire behavior could be expected. Santa
Cruz River water levels could moderate fire behavior. Water levels could also
dictate need for additional water supply.
Parcel G
This parcel utilizes continuation of the easement for its Western boundary and
the levee of the Santa Cruz River for its Eastern boundary. The Southern
boundary utilizes a two -track road and would need little to no improvement. The
Northern boundary utilizes a foot trail and would need approximately 30 minutes
work by a 20 person hand crew to provide an adequate fire break. Fuels consist
of moderate brush and grasses. Moderate to extreme fire behavior could be
expected.
All fires in this area would be affected greatly by the weather at the time of the
fire. Fires in parcels D and F could expect to be labor intensive due to the
vegetation.
Management Plan for the Marana Parcels Adjacent to the Santa Cruz River
and Coachline Boulevard
16
Marana Council Study Session 03/24/2015 Page 29 of 92
R ..
...w.d "�
vs �
t, §..
r
k
z
z �
Management Plan for the Marana Parcels Adjacent to the Santa. Cruz River
and Coachline Boulevard
17
Marana Council Study Session 03/24/2015 Page 30 of 92
- r
C? RANA -P
115 5 5 W. CIVIC CENTER DRIVE. I A. ARIZ ONA 8 5 65 3
Item D3
To: Mayor and Council
From: Keith Brann, Town Engineer
Date: March 24, 2015
Strategic Plan Focus Area:
Community
Strategic Plan Focus Area Additional Info:
Principle Statement 3, Initiative 12: Maintain an accurate infrastructure inventory and align future
infrastructure expansion with planned and /or complimentary capital improvement projects
Principle Statement 3, Initiative 15: Maintain a structurally balanced budget using appropriate
revenues with associated expenses
The Town's 6 year CIP program is instrumental in achieving these goals
Subject: Relating to Public Works; A presentation on the Town's proposed 6 -year Capital
Improvement program to be included in the FYI budget (Keith Brann)
Discussion:
As part of the budget process, the Town adopts a Capital Improvement Program for all capital
projects defined as greater than $100,000 in cost with a life expectancy greater than 5 years.
Though the program is fixed for the forthcoming fiscal year, the projections of revenues and
expenditures are for the following 5 fiscal years. This projection allows the Town to align capital
outlay and personnel resources with revenues.
Town staff will present the CIP program with discussion of the budget amounts requested for FYI 6
as well as the future projections of the program.
Staff Recommendation:
This is an informational item. The FYI 6 projects and funding sources will be incorporated in the
Town Manager's proposed budget. The projects programmed FYI 7-21 are illustrated for planning
purposes and subject to available funding in the appropriate years.
Marana Council Study Session 03/24/2015 Page 31 of 92
Suggested Motion:
Informational item.
Attachments: FY2016 Airport
FY2016 Engineering
FY2016 Parks
FY2016 Utilities
Marana Council Study Session 03/24/2015 Page 32 of 92
rogram
2016
2017
2018
2019
2020
Airport
Airport
Airport
Airport
Airport
Fund Description :
Capital Total
Capital Total
Capital
Total
Capital Total
Capital
Total
Fund #:
5025
5025
5025
5025
5025
FY Fund Total :
- 539,000
- 7,169,000
- 8,769,000
- 16,019,000
Project Expendetures :
539,000 539,000
6,630,000 6,630,000
1,600,000 1,600,000
7,250,000 7,250,000
7,715,000
7,715,000
End FY Fund Balance :
- 539,000
- 7,169,000
- 8,769,000
- 16,019,000
- 23,734,000
3ject
:)tal 5 Year Total
7,475,000 7,475,000
1
150,000 150,000
325,000
325,000
7,000,000 7,000,000
5,250,000 5,250,000
150,000 150,000
5,100,000
5,100,000
1,515,000 1,515,000
1,515,000
1,515,000
6,919,000 6,919,000
539,000 539,000
6,380,000 6,380,000
950,000 950,000
100,000 100,000
850,000
850,000
1,125,000 1,125,000
225,000
225,000
100,000 100,000
800,000
800,000
200,000 200,000
200,000
200,000
300,000 300,000
1
300,000
300,000
ect Location
ort
ort
ort
ort
ort
ort
ort
ort
plex
- o Valley
Commerce
of the Ina Road /Oldfather Road Intersection
d 12A and 12B
dario to approximately 4000' west
iydale
E�redith
)in Cloud to Moore Rd. and on Thorydale Rd. Tangerine Crossing to Moore Rd
in Adams Rd. to Tangerine Farms Rd.
Sanders Rd to western town limits
aks Road to Coachline Boulevard
in parking lot entrance
2016
2017
2018
20
NW Benefit
NW Benefit
1/2 Cent
NE Benefit
NE Benefit
1/2 Cent
NE Benefit
NE Benefit
I Description :
General Fund
RICO
Area
Area (SB)
Transport
Sales Tax
Other Agency
RTA
Area
Area (SB)
Total
Transport
Sales Tax
Other Agency
RTA
Area
Area (SB)
Total
Transport
PAG
RTA
Total
Transport
Host I
Fund #:
1000
2040
3010
3011
3030
3040
3045
3060
3065
3066
3030
3040
3045
3060
3065
3066
3030
3035
3060
3030
38C
Y Fund Total :
19,655,224
2,040,000
1,346,166
211,464
8,580,977
1,500,000
1,800,000
9,246,622
728,020
3,015,548
8,551,528
16,500,000
1,400,000
21,140,000
228,020
2,896,035
6,181,048
13,202,000
4,430,000
6,089,044
1,6C
(pendetures :
3,347,000
1,000,000
1,346,166
131,464
4,210,536
1,500,000
400,000
9,246,622
500,000
250,000
21,484,788
6,677,000
16,500,000
1,400,000
21,140,000
228,020
2,896,035
48,841,055
4,527,720
465,000
3,965,000
8,957,720
3,027,400
1,6C
and Balance :
16,308,224
1,040,000
80,000
4,370,441
1,400,000
228,020
2,765,548
1,874,528
1,653,328
12,737,000
465,000
3,061,644
ear Total
22,800,000
2,000,000
1,000,000
1,500,000
400,000
4,900,000
16,500,000
1,400,000
17,900,000
44,751,677
1,300,000
9,246,622
500,000
250,000
11,296,622
5,226,000
21,140,000
228,020
2,896,035
29,490,055
3,965,000
3,965,000
1,750,000
1,000,000
1,000,000
750,000
750,000
98,000
98,000
448,000
350,000
350,000
755,000
755,000
755,000
172,000
172,000
172,000
900,000
410,000
1,310,000
1,310,000
40,000
40,000
40,000
1,346,166
131,464
435,536
1,913,166
1,913,166
2,075,000
120,000
120,000
1,490,000
465,000
1,955,000
743,290
29,000
29,000
714,290
714,290
2,390,430
107,000
107,000
2,283,430
2,283,430
1,535,000
1 95,000
95,0001
40,000
40,000
1,400,000
1,050,000
50,000
2,794,400
1,194,400
1,6C
383,000
383,000
525,000
plex
- o Valley
Commerce
of the Ina Road /Oldfather Road Intersection
d 12A and 12B
dario to approximately 4000' west
iydale
E�redith
)in Cloud to Moore Rd. and on Thorydale Rd. Tangerine Crossing to Moore Rd
in Adams Rd. to Tangerine Farms Rd.
Sanders Rd to western town limits
aks Road to Coachline Boulevard
in parking lot entrance
)gram
Fund Description :
Fund #:
t Location
FY Fund Total :
Project Expendetures :
End FY Fund Balance :
!ct
2017
al
5 Year Total
391,735
18,504,476
359,800
766,000
?35,000
235,000
65,000
65,000
?35,000
235,000
?03,250
413,000
?11,963
2,754,963
12,000
205,000
363,613
211,287
?90,000
3,290,000
t Location
a Heritage River Park
ae Harn Park Ballfields 13250 N Lon Adams Road
-ruz River protection from Gladden Farms Park to the CAP Canal /Beard House
- ine Road east of 1 10 at CAP canal
ae Harn Park Parking Lot
ide of Santa Cruz between El Rio Park and Avra Valley Road
side of Tangerine Road between Camino de Oeste & Camino de Manana
eaks Road at the Santa Cruz River
- ine Farms rd and Lon Adams Rd
ae Harn Park
2016
2017
2018
2019
Desert
Desert
Education
Town -wide
Town -wide
Pima County
Pima County
Pima County
General Fund
Education
(SB)
Parks
Parks (SB)
Total
General Fund
Bonds
Total
General Fund
Bonds
Total
General Fund
Bonds
Total
1000
3005
3006
3015
3016
1000
3050
1000
3050
1000
3050
19,655,224
306,265
68,698
211,287
4,642,124
16,308,224
3,239,735
15,920,224
7,580,539
15,474,224
10,789,202
3,347,000
306,265
68,698
211,287
3,298,000
4,331,250
388,000
3,204,735
3,592,735
446,000
7,545,539
7,991,539
10,000
10,754,202
10,764,202
16,308,224
1,344,124
15,920,224
35,000
15,474,224
35,000
15,464,224
35,000
3,204,735
3,204,735
7,545,539
7,545,539
7,754,202
7,754,202
212,000
212,000
388,000
388,000
166,000
166,000
235,000
235,000
65,000
65,000
235,000
235,000
413,000
413,000
306,265
68,698
2,380,000
2,754,963
205,000
205,000
211,287
211,287
280,000
280,000
10,000
3,000,000
3,010,000
a Heritage River Park
ae Harn Park Ballfields 13250 N Lon Adams Road
-ruz River protection from Gladden Farms Park to the CAP Canal /Beard House
- ine Road east of 1 10 at CAP canal
ae Harn Park Parking Lot
ide of Santa Cruz between El Rio Park and Avra Valley Road
side of Tangerine Road between Camino de Oeste & Camino de Manana
eaks Road at the Santa Cruz River
- ine Farms rd and Lon Adams Rd
ae Harn Park
n
2018
2019
2016
2020
Renewable
2017
Renewable
Water
Resource
Renewable
Water Resource
Operating
(SB)
Renewable
Operating (SB)
Water
Water
Water
Renewable
Resource
Wastewater Wastewater
Water
Water
Resource Wastewater
Fund Description :
Operating
Infrastr
Infrastr (SB)
Resource
(SB)
Operating Capital
Total
Operating
Infrastr (SB)
(SB) Capital Total
Fund #:
5000
5010
5011
5015
5016
5030 5035
5000
5011
5016 5035
FY Fund Total :
12,475,290
- 266,268
791,181
1,513,572
- 1,453,504
- 1,086,894 - 7,317,105
15,730,907
- 1,570,324
- 3,801,358 - 11,767,105
eject Expendetures :
1,000,450
1,890,000
2,771,000
838,925
1,800,000
1,219,750 4,450,000
13,970,125
997,500
2,107,500
5,633,000 5,500,000 14,238,000
d FY Fund Balance :
11,474,840
- 2,156,268
- 1,979,819
674,647
- 3,253,504
- 2,306,644 - 11,767,105
14,733,407
- 3,677,824
- 9,434,358 - 17,267,105
5 Year Total
4,895,325 1,000,450 1,000,450 997,500 997,500 740,675
11,500,000 500,000 500,000 5,500,000 5,500,000 11,000,000
1,700 400,000 1,300,000 1,700,000
4,450,000 4,450,000 4,450,000
665,000 133,000 133,000
1,219,750 1,219,750 1,219,750
1,770,000 270,000 270,000 1,500,000 1,500,000
1,092,000 1,092,000 1,092,000
438,925 438,925 438,925
1,100,000 1,100,000 1,100,000
1,069,225 309,000 309,000
1,755,000 1,755,000 1,755,000
135,000 135,000 135,000
607,500 607,500 607,500
1,188,000
2,060,000
740.6751 521.400
133.000 133.000
521.4001 533.250
133.000 133.0001 133.000
icilties
eclamation Facility
kett Rd.
o Clark Farms Blvd
arvice Area
wastewater plant
to Silverbell Rd.
East of 1 -10
west of 1 -10
?ast of 1 -10
flue Bonnet
1 -10
ark Farms to Marana Rd)
2018
2019
2020
Renewable
Renewable
Renewable
Water
Resource
Water Resource
Water Resource
Operating
(SB)
Total
Operating (SB)
Total
Operating (SB)
5000
5016
5000 5016
5000 5016
19,117,156
- 9,998,648
22,891,742 - 10,712,867
27,021,061 - 11,444,523
740,675
133,000
873,675
521,400 133,000
654,400
533,250 133,000
18,376,481 - 10,131,648
22,370,342 - 10,845,867
26,487,811 - 11,577,523
4,895,325 1,000,450 1,000,450 997,500 997,500 740,675
11,500,000 500,000 500,000 5,500,000 5,500,000 11,000,000
1,700 400,000 1,300,000 1,700,000
4,450,000 4,450,000 4,450,000
665,000 133,000 133,000
1,219,750 1,219,750 1,219,750
1,770,000 270,000 270,000 1,500,000 1,500,000
1,092,000 1,092,000 1,092,000
438,925 438,925 438,925
1,100,000 1,100,000 1,100,000
1,069,225 309,000 309,000
1,755,000 1,755,000 1,755,000
135,000 135,000 135,000
607,500 607,500 607,500
1,188,000
2,060,000
740.6751 521.400
133.000 133.000
521.4001 533.250
133.000 133.0001 133.000
icilties
eclamation Facility
kett Rd.
o Clark Farms Blvd
arvice Area
wastewater plant
to Silverbell Rd.
East of 1 -10
west of 1 -10
?ast of 1 -10
flue Bonnet
1 -10
ark Farms to Marana Rd)
- r
C? RANA -P
115 5 5 W. CIVIC CENTER DRI VE;. KARANA. ARIZ ONA 8 5 65 3
To: Mayor and Council
From: Ryan Benavides, Public Works Director
Date: March 24, 2015
Strategic Plan Focus Area:
Community
Item D4
Strategic Plan Focus Area Additional Info:
Principle Statement 1, Initiative 1: Maintain and update preventative maintenance plan for Town
Assets (Public Works, Utilities, Engineering). The Town's 6 -year Pavement Preservation program
is instrumental in achieving these goals.
Subject: Relating to Public Works; a presentation on the Town's proposed 6 -year Pavement
Preservation program to be included in the FYI Budget (Ryan Benavides)
Discussion:
As part of the Strategic Plan, the Council adopted the Town's current Pavement Preservation
program. Although this program is based on a 6 -year revolving cycle, it is not fixed and allows for
flexibility based on available finances, infrastructure needs and roadway assessment. This program
allows staff to systematically approach the maintenance needs of our roadway infrastructure while
ensuring such factors as longevity, cost effectiveness and quality are met.
Staff Recommendation:
This is an informational item. The list of streets identified in staff s presentation will be
programmed for appropriate surface treatment in the respective years, subject to available funding.
Suggested Motion:
Informational Item.
Attachments:
No file (s) attached.
Marana Council Study Session 03/24/2015 Page 37 of 92
- r
C? RANA -P
11555 W. CIVIC CENTER DRIVE. NIARANA. ARIZ ONA 8 5 6 5 3
Item D5
To: Mayor and Council
From: Erik Montague, Finance Director
Date: March 24, 2015
Strategic Plan Focus Area:
Commerce, Community, Heritage, Recreation, Progress & Innovation
Strategic Plan Focus Area Additional Info:
Principle Statement 3 of the current Strategic Plan describes that we will invest in a well - managed
government that provides reliable services and quality amenities for citizens and businesses. The
Town strives to offer a competitive and affordable compensation and benefits package, including
retirement, to attract and retain quality employees to provide these services.
Subject: Presentation: Relating to Finance; discussion and overview regarding the Public Safety
Personnel Retirement System and efforts and options to improve the long -term
sustainability of the plan (Erik Montague)
Discussion:
The Arizona Public Safety Personnel Retirement System (PSPRS) is one of the four retirement
systems that the Town participates in. PSPRS was created in 1968 to provide a uniform, consistent,
and equitable statewide program for public safety personnel who are regularly assigned hazardous
duty by the state or a political subdivision of the state. The Town has been participating in PSPRS
since 1983 which covers sworn police officers here in Marana.
Concerns surrounding the budgetary pressure PSPRS currently places on local governments, along
with pending litigation pertaining to various public retirement systems, have resulted in
organizations developing proposals to modify PSPRS in order to improve its long -term
sustainability.
Staff will present information about the PSPRS plan and information about actions that cities and
towns can take to address the liabilities of the system. Also presenting this evening will be Scott
McCarty, Finance Director for Queen Creek and also Chair of the League of Arizona Cities and
Towns Pension Task Force.
Marana Council Study Session 03/24/2015 Page 38 of 92
Financial Impact:
Staff Recommendation:
Presentation and discussion only.
Suggested Motion:
Presentation and discussion only.
Attachments: PSPRS Valuations Memo
PSPRS Actuarial Report Marana 107
Marana Council Study Session 03/24/2015 Page 39 of 92
Board of Trustees PUBLIC SAFETY PERSONNEL RETIREMENT SYSTEM
Brian Tobin, Chairman CORRECTIONS OFFICER RETIREMENT PLAN
Gregory Ferguson, Vice Chair ELECTED OFFICIALS' RETIREMENT PLAN
Jeff Allen McHenry, Trustee 3010 East Camelback Road, Suite 200
Richard J. Petrenka, Trustee Phoenix, Arizona 85016 -4416
Randie A. Stein, Trustee
Lauren Kingry, Trustee
William C. Davis, Trustee
www.psprs.com
TELEPHONE: (602) 255 -5575
FAX: (602) 255 -5572
MEMO
Date: November 14, 2014
To: All PSPRS and CORD Employers
From: Jared Smout, Acting Administrator �.
Re: June 30, 2014 Individual Actuarial Valuations
Administration
Jared A. Smout
Acting Administrator
Ryan Parham
Assistant Administrator -CIO
We have finally received all the individual actuarial valuations and have them posted on our website for you to
retrieve. (Even though the date on each of them is October 27, I promise we only received them this past week.) As
such, there are some things you need to know.
First, as you review your valuation, you will notice on page A -2 that there are two rates: a contribution rate before
phase -in and a contribution rate after phase -in. As you should know, the ruling last year in the Fields case reversed
some of the pension reform changes promulgated by SB 1609 in 2011. Specifically, it reversed the new mechanism
put in place for determining permanent benefit increases (PBIs) for those retired prior to SB 1609 becoming law.
Therefore, because of that reversal, we were required to reinstate the old mechanism for those who were retired as of
July 1, 2011.
Anticipating the adverse effects of that reversal on the individual employer contribution rates, the Board of Trustees in
May 2014 received an estimate of the dramatic impact on the average contribution rate for the entire system (based on
2013 data), and adopted a 3 -year phase -in policy for increases to be reflected in the 2014 valuations, thereby allowing
the employers the choice to pay the rate that reflects the full effect of that reversal (the before phase -in rate) or to
choose the rate that phased -in the effects over 3 years (the after phase -in rate).
If you have seen the consolidated report, page 2 shows the full effect of the PBI attributing to 7.17% of the overall
8.83% increase in the aggregate employer rate, though the full effect of the increase to your individual valuation could
be better or worse. While it is recommended that all employers contribute at the rate before phase -in, we recognize the
difficulty that such an increase may have on your budgets. However, we want to fully inform you of the ramifications
of choosing the phased -in rate, the choice of which leads to the following:
• A temporary loss of contribution dollars into the plan
• A decrease in funded status at June 30, 2016
• Possible higher contributions for FY 2017 -2018
Once you have had a chance to review your valuation and decide which rate you will choose, we will need to know
your choice by March 31, 2015 in order to make the requisite adjustments to our accounting system for tracking and
reporting purposes. Instructions on the process for communicating that choice will be given at a later date, but if we
do not receive your decision by that deadline, we will implement the before phase -in rate.
Other changes to your valuation include an asset transfer from your pension plan to your health plan in accordance
with IRS requirements (see Comment 2 on page A -3). While there may be a modest change to the pension funding
level as a result of this transfer of assets, there is no overall change to the total funding level. You will also notice
more robust census data in Section D that I hope you will find useful.
Finally, we wanted to make you aware that we will be holding at least three different employer education /information
sessions around the State the first week of January 2015 to talk about the current status of the System, the obstacles
we are facing and the efforts being made moving forward. It will also be an opportunity to discuss these actuarial
valuations and ask any questions you might have about them. The specifics of when and where these sessions are
going Wa rb c �gtbe cess�o ti �, t a later date, so be watching for it Page 40 of 92
GRS Gabriel Roeder Smith & Company
Consultants & Actuaries
MARANA POLICE DEPT. (107)
ARIZONA PUBLIC SAFETY PERSONNEL
RETIREMENT SYSTEM
JUNE 30, 2014
Marana Council Study Session 03/24/2015 Page 41 of 92
Gabriel Roeder Smith & Company One Towne Square 248.799. 000 phone
GRS Consultants & Actuaries Suite 8+00 248.799.9020 fax
Southfield, MI 48076-3723 www.gabrlelroedeccom
October 27, 2014
The Board of Trustees
Arizona Public Safety Personnel Retirement System
Phoenix, Arizona
Re: Marana Police Dept.
Ladies and Gentlemen:
The results of the June 30, 2014 annual actuarial valuation of members covered by the Arizona Public
Safety Personnel Retirement System (PSPRS) are presented in this report. The purpose of the valuation
was to measure the System's funding progress, provide actuarial information in connection with
applicable Governmental Accounting Standards Board Statements and to determine the employer
contribution for the 2015 -2016 fiscal year. The funding objective is stated in Article 4, Chapter 5, Title
38, Sections 843B and 848N of the Arizona Revised Statutes. This report should not be relied upon for
any other purpose. This report may be distributed to parties other than the System only in its entirety and
only with the permission of the Board.
The valuation was based upon information, furnished by the Retirement System, concerning Retirement
System benefits, financial transactions, and individual members, terminated members, retirees and
beneficiaries. Data was checked for internal and year to year consistency, but was not otherwise audited
by us. As a result, we are unable to assume responsibility for the accuracy or completeness of the data
provided.
Future actuarial measurements may differ significantly from those presented in this report due to such
factors as experience differing from that anticipated by actuarial assumptions, changes in plan
provisions, actuarial assumptions /methods or applicable law. Due to the limited scope of this
assignment, we did not perform an analysis of the potential range of future measurements.
To the best of our knowledge, this report is complete and accurate and the valuation was conducted in
accordance with standards of practice prescribed by the Actuarial Standards Board and in compliance
with the applicable state statutes. Mark Buis, James D. Anderson and Francois Pieterse are independent
of the plan sponsor and are Members of the American Academy of Actuaries (MAAA) who meet the
Qualification Standards of the American Academy of Actuaries to render the actuarial opinions
contained herein. It is our opinion that the actuarial assumptions used for the valuation produce results
which are reasonable.
Respectfully submitted,
Mark Buis, FSA, EA, MAAA
2 mes D. Anderson, FSA, EA, MAA
MB /JDA:sc
e
Francois Pieterse, ASA, MAAA
1 Y?iana Council Study Session 03/24/2015 Page 42 of 92
Marana Police Dept.
TABLE OF CONTENTS
P�
Section A Introduction
Funding Objective and Contribution Rates .......................... ..............................1
Contribution Requirements .................................................. ..............................2
Section B Funding Results
Present Value of Future Benefits and Accrued Liability .... ............................... l
Section C Fund Assets
Development of Pension Funding Value of Assets (7 -Year Smoothing) ..........1
Development of Health Funding Value of Assets (7 -Year Smoothing) ............2
Section D Census Data
June 30, 2014 Valuation Data Summary ............................. ..............................1
ActiveMembers ................................................................... ..............................2
Terminated Vested Members ............................................... ..............................3
Retirees and Beneficiaries .................................................... ..............................4
DROPMembers ................................................................... ..............................5
Section E Methods and Assumptions ......................................................... ..............................1
SectionF Plan Provisions ........................................................................... ..............................1
SectionG Glossary ..................................................................................... ..............................1
Appendix A Accounting Disclosures
Schedule of Funding Progress ............................................ ............................... l
Schedule of Employer Contributions ................................... ..............................2
Summary of Actuarial Methods and Assumptions .............. ..............................3
GASB Statement No. 45 Supplementary Information ......... ..............................4
OR $Cbuncil Study Session 03/24/2015 Page 43 of 92
.SECTION A
INTRODUCTION
Marana Council Study Session 03/24/2015 Page 44 of 92
Marana Police Dept.
FUNDING OBJECTIVE
The purpose of the annual actuarial valuation of the Arizona Public Safety Personnel Retirement
System as of June 30, 2014 is to:
• Compute the liabilities associated with benefits likely to be paid on behalf of current
retired and active members. This information is contained in Section B.
• Compare accrued assets with accrued liabilities to assess the funded condition. This
information is contained in Section B.
• Compute the employers' recommended contribution rates for the Fiscal Year
beginning July 1, 2015. This information is contained in Section A.
This objective is stated in Article 4, Chapter 5, Title 38, Sections 843B and 848N of the Arizona
Revised Statutes.
CONTRIBUTION RATES
The Retirement System is supported by member contributions, employer contributions and
investment income from Retirement System assets.
Contributions which satisfy the funding objective are determined by the annual actuarial valuation
and are sufficient to:
(1) Cover the actuarial present value of benefits allocated to the current year by the actuarial
cost method described in Section E (the normal cost); and
(2) Finance over a period of future years the actuarial present value of benefits not covered
by valuation assets and anticipated future normal costs (the unfunded actuarial accrued
liability).
Computed contribution rates for the fiscal year beginning July 1, 2015 are shown on page A -2.
C a RSauncil Study Session 03/24/2015 Page 45 of A- 1
Marana Police Dept.
CONTRIBUTION REQUIREMENTS
Development of Employer Contributions for the Indicated Valuation Date
Valuation Date
June 30, 2013
June 30, 2014
Contnbution for Fiscal Year ending
2015
2016
Pension
Normal cost requirement
Service pensions
13.95 %
13.36%
Disability pensions
2.97
3.10
Survivors of active members
0.62
0.63
Refunds of members' accumulated contnbutions
2.29
2.51
Total non cost requirement
19.83 %
19.60%
Employee Contnbutions
Total employee rate
11.05
11.65
Less portion used to pay down unfunded liability
3.40
4.00
Net employee rate
7.65%
7.65%
Employer normal cost requirement
12.18%
11.95 %
Amortization of unfunded liabilities
7.21 %
12.85 %
Total recommended pension contribution rate (before phase -in)
19.39%
24.80%
Total pension contribution rate (after phase-in)
N/A
21.19%
Health
Normal cost requirement
0.44%
0.43 %
Amortization of unfunded liabilities
0.83 %
0.05 %
Total health contnibution requirement
1.27%
0.38 %
Total contribution rate (before phase -in)
20.66%
25.18%
Total contribution rate (after phase -in)
N/A
21.57%
Minimum contribution re quire me nt (if applicable)
N/A
N/A
The results above are shown both prior to and after the application of the statutory minimum
contribution requirement of 8% of payroll (5% of payroll if the actual employer contribution rate
is less than 5% for the 2006/2007 Fiscal Year). Please see important comments regarding the
contribution on page A -3.
C a RSauncil Study Session 03/24/2015 Page 46 of A-2
Marana Police Dept.
CONTRIBUTION REQUIREMENTS
Comments
Comment 1. Unfunded liabilities were amortized as level percent of payroll over a closed period
of 22 years. If the actuarial value of assets exceeded the actuarial accrued liability, the excess was
amortized over an open period of 20 years and applied as a credit to reduce the normal cost which
otherwise would be payable.
Comment 2. A transfer of assets from the pension plan to the health plan was made this year. In
accordance with IRS rules, assets dedicated to pay retiree health care benefits must be segregated
from assets dedicated to pay pension benefits. The Retirement System provided the asset split for
the year ending June 30, 2014. This resulted in an increase in the pension contribution rate with an
equivalent decrease in the health contribution rate.
Comment 3. The pension contribution rate increased significantly for most employers. This arose
primarily due to the repeal of certain aspects of SB 1609 which resulted in much larger recognition of
liabilities related to Permanent Benefit Increases (PBI). The contribution rate also increased due to
the continued recognition of 2008 -2009 asset losses, or in some cases population movements. While
it is recommended that employers contribute the full amount, the Board adopted a policy to allow
employers to phase -in the pension contribution rate increase over 3 years, if necessary. Results on
page A -2 show the contribution rate before and after the phase -in. Plans that have a funded ratio
below 50% are strongly encouraged to contribute the full amount prior to phase -in.
C a RSauncil Study Session 03/24/2015 Page 47 of 6-3
SECTION B
FUNDING RESULTS
Marana Council Study Session 03/24/2015 Page 48 of 92
Marana Police Dept.
PRESENT VALUE OF FUTURE BENEFITS AND ACCRUED LIABILITY
Pension
A. Accrued Liability
1. For retirees and beneficiaries
$ 7,722
$ 11,027,077
2. For DROP members
513,184
1,509,290
3. For vested terminated members
14309
124
4. For present active members
630,557
585,575
a. Value of expected future benefit payments
18,093,022
1707,770
b. Value of future normal costs
(6,539,039)
(6,788,027)
C. Active member accrued liability: (a) - (b)
11,553,983
10,879,743
5. Total accrued liability
19,932
23,540,591
B. Present Assets (Funding Value)
14,437,155
14,431,215
C. Unfunded Accrued Liability: (A.5) - (B)
5,495,792
9,109,376
D. Stabilization Reserve
-
-
E. Net Unfunded Accrued Liability: (C) + (D)
$ 5,495
$ 9,109,376
F. Funding Ratio: (B) / (A. 5)
72.4%
61.3%
Health
A. Accrued Liability
1. For retirees and beneficiaries $
146,772
$ 16604
2. For DROP members
2 1,274
47,169
3. For present active members
a. Value of expected future benefit payments
630,557
585,575
b. Value of future normal costs
(146,625)
(148,341)
C. Active member accrued liability: (a) - (b)
483,932
437,234
4. Total accrued liability
651,978
651,207
B. Present Assets (Funding Value)
-
645,386
C. Net Unfunded Accrued Liability: (A.4) - (B) $
651,978
$ 5,821
D. Funding Ratio: (B) / (A.4)
0.0%
99.1%
GRS B -1
Marana Council Study Session 03/24/2015 Page 49 of 92
SECTION C
FUND ASSETS
Marana Council Study Session 03/24/2015 Page 50 of 92
Marana Police Dept.
DEVELOPMENT OF PENSION FUNDING VALUE OF ASSETS (7 -YEAR SMOOTHING
Year Ended June 30:
A. Funding Value Beginning of Year (Including Future Benefit Increases)
B. Market Value End of Year
C. Market Value Beginning of Year
D. Non Investment Net Cash Flow
E. Investment Income
El. Total: B -C -D
E2. Amount for Immediate Recognition: (8.00 %)
E3. Amount for Phased -in Recognition: E1 -E2
F. Phased -in Recognition of Investment Income
F 1. Current Year: E3 / 7
F2. First Prior Year
F3. Second Prior Year
F4. Third Prior Year
F5. Fourth Prior Year
F6. Fifth Prior Year
F7. Sixth Prior Year
F8. Funding Value Corridor Adjustment
F9. Total Recognized Investment Gain
G. Funding Value End of Year
GI. Preliminary Funding Value End of Year: (A +D +E2 +F 1:F7)
G2. Upper Corridor: (120% x B)
G3. Lower Corridor: (80% x B)
G4. End of Year: (G1 subject to max of G2 and min of G3)
H Difference Between Market Value & Funding Value: (B -G4)
I. Market Rate of Return
J. Recognized Rate of Return
K. Ratio of Funding Value to Market Value
L. Market Value of Assets for Division
M. Funding Value of Assets for Division
2014 2015 2016 2017 2018 2019 2020
$ 5, 905, 509,127
5,935,524,128
5,306,086,372
(65, 772, 608)
695,210,364
461, 000, 892
234,209,472
33,458,496
9,542,555 $ 33,458,496
(72,234,304) 9,542,555 $ 33
40,557,028 (72,234,304) 9,542,555
9,473,791 40,557,028 (72,234,304)
(183,695,537) 9,473,791 40
(118,855,348) (183,605,170) 9,473,791
$ 33,458,496
9,542,555 $ 33,458,496
(72,234 9,542,555 $ 33
40,557,031 (72,234,303) 9,542,556 $ 33,458,496
(281,753,319) (162,807,604) 20,797,566
6, 018, 984, 092
7,122,628,954
4
6, 018, 984, 092
(83,459,964)
13.2%
3.1%
101.4%
14,231,110
14,431,215
79,347,640 58
11,323,778
(29,233,252)
43,001,052
33,458,496
47,226,296
76,459,548
33
0
The funding value of assets recognizes assumed investment return (line E2) fully each year. Differences between actual and assumed investment return (line E3) are
phased -in over a closed 7 -year period. During periods when investment performance exceeds the assumed rate, funding value of assets will tend to be less than market
value. During periods when investment performance is less than the assumed rate, funding value of assets will tend to be greater than market value. The funding value of
assets is unbiased with respect to market value. At any time it may be either greater or less than market value. If actual and assumed rates of investment return are exactly
equal for 7 consecutive years, the funding value will become equal to market value.
GRS C -1
Marana Council Study Session 03/24/2015 Page 51 of 92
Marana Police Dept.
DEVELOPMENT OF HEALTH FUNDING VALUE OF ASSETS (7 -YEAR SMOOTHING
Year Ended June 30: 2014 2015 2016 2017 2018 2019 2020
A. Funding Value Beginning of Year (Including Future Benefit Increases)
B. Market Value End of Year
C. Market Value Beginning of Year
D. Non Investment Net Cash Flow
E. Investment Income
El. Total: B -C -D
E2. Amount for Immediate Recognition: (8.00 %)
E3. Amount for Phased -in Recognition: E1 -E2
F. Phased -in Recognition of Investment Income
F 1. Current Year: E3 / 7
F2. First Prior Year
F3. Second Prior Year
F4. Third Prior Year
F5. Fourth Prior Year
F6. Fifth Prior Year
F7. Sixth Prior Year
F8. Funding Value Corridor Adjustment
F9. Total Recognized Investment Gain
G. Funding Value End of Year
$ 279, 564, 484
290, 897, 3 09
251,188,046
5,956,011
33,753,252
22,179,585
11, 573, 667
1,653,381
451,741 $
1,653,381
(3,419,544)
451,741 $
1,653,381
019,954
(3,419,544)
451,741 $
1,653,381
448,486
1,919,954
(3,419,544)
451,741 $ 1,653,381
(8, 696, 075)
448
L919,954
(3, 419, 544) 451,741
(5,626,565)
(8,691,797)
448,486
019,954 (3,419,544)
$ 1,653,381
451,740 $1,653,381
(13,268,622) (7,637,779) 1,054,018 605,532 (1,314,422) 2,105,121 1,653,381
GI. Preliminary Funding Value End of Year: (A +D +E2 +F 1:F 7) 294, 431, 45 8
G2. Upper Corridor: (120% x B) 349, 076, 771
G3. Lower Corridor: (80% x B) 232, 717, 847
G4. End of Year: (G1 subject to max of G2 and min of G3) 294,431,458
K Difference Between Market Value & Funding Value: (B -G4) (3,534,149) 4,103,630 3,049,612 2,44400 3,758,502 1,653,381 0
1. Market Rate of Return 13.3%
J. Recognized Rate of Return 3.2%
K. Ratio of Funding Value to Market Value 101.2%
L. Market Value of Assets for Division 637,639
M. Funding Value of Assets for Division 645,386
The funding value of assets recognizes assumed investment return (line E2) fully each year. Differences between actual and assumed investment return (line E3) are
phased -in over a closed 7 -year period. During periods when investment performance exceeds the assumed rate, funding value of assets will tend to be less than market
value. During periods when investment performance is less than the assumed rate, funding value of assets will tend to be greater than market value. The funding value of
assets is unbiased with respect to market value. At any time it may be either greater or less than market value. If actual and assumed rates of investment return are exactly
equal for 7 consecutive years, the funding value will become equal to market value.
GRS C -2
Marana Council Study Session 03/24/2015 Page 52 of 92
SECTION D
CENSUS DATA
Marana Council Study Session 03/24/2015 Page 53 of 92
Marana Police Dept.
JUNE 30, 2014 VALUATION DATA SUMMARY
For purposes of the June 30, 2014 valuation, information on covered persons was furnished by the
Board of Trustees. These people may be briefly described as follows.
GRS ° -'
Marana Council Study Session 03/24/2015 Page 54 of 92
Averages
Annual Pay or
No.
Age
Service
Retirement Allowance
Actives
73
39.0
9.1
$63
Retirees & Beneficiaries
21
40
DROP
3
39
Inactive Vested
15
112
GRS ° -'
Marana Council Study Session 03/24/2015 Page 54 of 92
Marana Police Dept.
ACTIVE MEMBERS
Members in Active Service as of June 30, 2014
by Years of Service
GRS ° - 2
Marana Council Study Session 03/24/2015 Page 55 of 92
Years of Service
Total
Total
Ave rage
0 -4
5 -9
10 -14
15 -19
20 -24
25 -29
30 &Up
Age
Count
Pay
Pay
Under 25
1
1
$ 49,452
$ 49,452
25-29
5
6
11
569
51,753
30-34
6
11
17
100
58,838
35-39
1
2
5
8
534
66,751
40-44
1
5
6
1
13
885
68
45-49
1
2
7
5
2
17
1,191,367
7000
50-54
1
1
70
70
55-59
1
2
3
225
75,197
60-64
2
2
112
56
65 and over
-
0
0
Total
15
27
20
7
3
1
-
73
$ 4,638,418
$ 63,540
GRS ° - 2
Marana Council Study Session 03/24/2015 Page 55 of 92
Marana Police Dept.
TERMINATED VESTED MEMBERS
GRS D -3
Marana Council Study Session 03/24/2015 Page 56 of 92
Years of Service
Total
0 -4
5 -9
10 -14
15 -19
20 &Up
Age
Count
Under 30
1
1
30-39
7
3
10
40-44
2
2
45-49
2
2
50-54
0
55-59
0
60-69
0
70 and over
0
Total
12
3
0
0
0
15
GRS D -3
Marana Council Study Session 03/24/2015 Page 56 of 92
Marana Police Dept.
RETIREES AND BENEFICIARIES
Pe ns io n B e ing Paid
Males
Females
Total
Retired Members Service Pensions
Annual
$538
Annual
Disability Pensions
Annual
Attained
Ages
No.
Benefits
No.
Benefits
No.
Benefits
Under 25
0
$ 0
0
$ 0
0
$ 0
25 -29
0
0
0
0
0
0
30 -34
0
0
0
0
0
0
35 -39
2
64
1
31,305
3
96
40 -44
3
106
0
0
3
106
45 -49
0
0
0
0
0
0
50 -54
0
0
1
31,631
1
31
55 -59
3
172
2
56,192
5
228
60 -64
4
210
2
75,821
6
286
65 -69
1
38
1
28,106
2
66
70 -74
1
40
0
0
1
40
75 -79
0
0
0
0
0
0
80 -84
0
0
0
0
0
0
85 -89
0
0
0
0
0
0
90 -94
0
0
0
0
0
0
95 -99
0
0
0
0
0
0
100 and Over
0
0
0
0
0
0
I F - Totals
14
$ 632,570
7
$ 223,055
21
$ 855,625
Pe ns io n B e ing Paid
Number
Annual Pensions
Average Pensions
Retired Members Service Pensions
11
$538
$48
Disability Pensions
8
254
31
Totals
19
792
41
Survivors of Members Spouses
2
63
31
Children with Guardians
0
0
0
Total
2
63
31
Total Pension being Paid
21
$855
$40
Average
Average
Average Age
Age
Service
at Retire me nt
Normal retired members
57.2
23.4
53.2
Disability retired members
51.5
6.7
44.2
Spouse beneficiaries
63.0
5.9
45.4
GRS D -4
Marana Council Study Session 03/24/2015 Page 57 of 92
Marana Police Dept.
DROP MEMBERS
GRS D - 5
Marana Council Study Session 03/24/2015 Page 58 of 92
Males
Females
Total
Annual
Annual
Annual
Attained
Ages
No.
Benefits
No.
Benefits
No.
Benefits
Under 45
0
$ 0
0
$ 0
0
$ 0
45 -49
1
36
1
37,341
2
73
50 -54
0
0
0
0
0
0
55 -59
1
45
0
0
1
45
60 -64
0
0
0
0
0
0
65 and Over
0
0
0
0
0
0
Totals
2
$81,060
1
$37
3
$118,401
GRS D - 5
Marana Council Study Session 03/24/2015 Page 58 of 92
SECTION E
METHODS AND ASSUMPTIONS
Marana Council Study Session 03/24/2015 Page 59 of 92
Marana Police Dept.
VALUATION METHODS
Actuarial Cost Method - Normal cost and the allocation of benefit values between service rendered
before and after the valuation date were determined using an individual entry -age actuarial cost method
having the following characteristics:
(i) the annual normal costs for each individual active member, payable from the date of
hire to the date of retirement, are sufficient to accumulate to the value of the
member's benefits.
(ii) each annual normal cost is a constant percentage of the member's year -by -year
projected covered pay.
The entry -age actuarial cost method allocates the actuarial present value of each member's projected
benefits on a level basis over the member's compensation between the entry age of the member and the
assumed exit ages.
Actuarial Accrued Liability - The actuarial accrued liability is the portion of actuarial present value
allocated to service rendered prior to the valuation date, including experience gains and losses. The
actuarial accrued liability was computed using the assumptions summarized in this report.
Actuarial Value of System Assets - The actuarial value of assets recognizes assumed investment
income fully each year. Differences between actual and assumed investment income are phased in
over a closed seven year period subject to a 20% corridor. During periods when investment
performance exceeds the assumed rate, actuarial value of assets will tend to be less than market value.
During periods when investment performance is less than the assumed rate, the actuarial value of
assets will tend to be greater than market value.
Financing of Unfunded Actuarial Accrued Liabilities - The actuarial value of assets were subtracted
from the computed actuarial accrued liability. Any unfunded amount would be amortized as level
percent of payroll over a closed period of 22 years. If the actuarial value of assets exceeded the
actuarial accrued liability, the excess was amortized over an open period of 20 years and applied as a
credit to reduce the normal cost which otherwise would be payable.
Active member payroll was assumed to increase 4.0% annually for the purpose of computing the
amortization payment (credit) as a level percent of payroll.
GRS E -1
Marana Council Study Session 03/24/2015 Page 60 of 92
Marana Police Dept.
VALUATION ASSUMPTIONS
Beginning with the June 30, 2007 valuation and with each subsequent valuation, if the actuarial value
of assets exceeds the actuarial accrued liabilities, one half of this excess in each year is allocated to a
Stabilization Reserve. The Stabilization Reserve is excluded from the calculation of the employer
contribution rates. The Stabilization Reserve continues to accumulate as long as the plan is over-
funded. Once the plan becomes under - funded, the Stabilization Reserve will be used to dampen
increases in the employer contribution rates.
The rate of investment return was 7.85% a year, compounded annually net of investment and
administrative expenses.
The assumed real return is the rate of return in excess of wage growth. Considering other assumptions
used in the valuation, the 7.85% nominal rate translates to a net real return over wage growth of 3.85%
a year.
The rates of pay increase used for individual members are shown below. This assumption is used to
project a member's current pay to the pay upon which System benefits will be based.
Salary Increase Assumptions For An Individual Member
Merit & Seniority
Increase Next Year
Police
Police
Fire
Fire
Base
Police
Police
Fire
Fire
Sample
Ages
Large
Small
Large
Small
(Economy)
Large
Small
Large
Small
20
4.00%
4.00%
4.00%
4.00%
4.00%
8.00%
8.00%
8.00%
8.00%
25
3.70%
3.16%
3.70%
3.70%
4.00%
7.70%
7.16%
7.70%
7.70%
30
2.60%
2.12%
2.90%
2.66%
4.00%
6.60%
6.12%
6.90%
6.66%
35
1.22%
1.17%
1.54%
1.32%
4.00%
5.22%
5.17%
5.54%
5.32%
40
0.52%
0.36%
0.48%
0.41%
4.00%
4.52%
4.36%
4.48%
4.41%
45
0.28%
0.10%
0.14%
0.12%
4.00%
4.28%
4.10%
4.14%
4.12%
50
0.14%
0.07%
0.04%
0.07%
4.00%
4.14%
4.07%
4.04%
4.07%
55
0.04%
0.02%
0.00%
0.02%
4.00%
4.04%
4.02%
4.00%
4.02%
60
0.00%
0.00%
0.00%
0.00%
4.00%
4.00%
4.00%
4.00%
4.00%
65
0.00%
0.00%
0.00%
0.00%
4.00%
4.00%
4.00%
4.00%
4.00%
Ref
383
384
385
386
4.00%
Active Member Payroll is assumed to grow at 4.0% per year. Although no specific price inflation
assumption is required to perform this valuation, since no benefits are linked to prices, a price inflation
assumption on the order of 3.0% to 4.0% would be consistent with the other economic assumptions.
GRS E -2
Marana Council Study Session 03/24/2015 Page 61 of 92
Marana Police Dept.
VALUATION ASSUMPTIONS
The healthy mortality table used to evaluate death after retirement in this valuation of the System was
the RP 2000 Mortality table projected to 2015 using projection scale AA (adjusted by 105% for males
and females). This assumption was first used for the June 30, 2012 valuation of the System and
includes margin for future improvements in mortality. Sample rates of mortality and years of life
expectancy are shown below:
Sample
Probability of
Future Life
Attained
Dying Next Year
Expectancy (years)
Men
Women
Men
Women
Ages
50
0.17%
0.14%
31.88
33.93
55
0.29
0.25
27.19
29.20
60
0.56
0.49
22.67
24.66
65
1.08
0.95
18.43
20.39
70
1.86
1.63
14.56
16.49
75
3.22
2.62
11.04
12.95
80
5.81
4.34
8.00
9.80
Ref.
397 x 1.05
398 x 1.05
0 year set forward
0 year set forward
This assumption is used to measure the probabilities of each benefit payment being made after
retirement.
The disabled mortality table used to evaluate death after retirement in this valuation of the System was
the RP 2000 Mortality table projected to 2015 using projection scale AA set forward 10 years for both
males and females. This assumption was first used for the June 30, 2012 valuation of the System.
Sample rates of mortality and years of life expectancy are shown below:
Sample
Probability of
Future Life
Attained
Dying Next Year
Expectancy (years)
Men
Women
1 Men
Women
Ages
50
0.53%
0.47%
23.05
25.08
55
1.03
0.90
18.79
20.80
60
1.77
1.55
14.89
16.86
65
3.06
2.49
11.34
13.29
70
5.54
4.13
8.25
10.09
75
9.97
7.08
5.81
7.35
80
17.27
12.59
4.02
5.30
Ref:
397 x 1.00
398 x 1.00
10 year set forward
10 year set forward
GRS E -3
Marana Council Study Session 03/24/2015 Page 62 of 92
Marana Police Dept.
VALUATION ASSUMPTIONS
For actives, the sample rates of mortality for death -in- service are shown below, and were first used for
the June 30, 2012 valuation of the System.
Sample
Probability of
Attained
Dying Next Year
Men
Women
Ages
50
0.10%
0.08%
55
0.16
0.14
60
0.32
0.28
65
0.62
0.54
Ref:
397 x 0.60
398 x 0.60
65
0 year set back
1 0 year set forward
The rates of regular retirement used to measure the probability of eligible members retiring during the
next year are shown below. This assumption was first used for the June 30, 2012 valuation of the
System.
Retirement/DROP Rates: Age - related rates for employees who were hired before January 1, 2012 are
shown below:
Age at
Rates
Police Large
Police Small
Fire Large
Fire Small
Retirement
62
75%
75%
75%
75%
63
60%
60%
60%
60%
64
60%
60%
60%
60%
65
60%
60%
60%
60%
66
60%
60%
60%
60%
67
60%
60%
60%
60%
68
60%
60%
60%
60%
69
60%
60%
60%
60%
70
100%
100%
100%
100%
Ref.
2145
2145
2145
2145
These retirement rates are applicable to employees attaining age 62 before attaining 20 years of
service.
GRS E -4
Marana Council Study Session 03/24/2015 Page 63 of 92
Marana Police Dept.
VALUATION ASSUMPTIONS
Service - related rates for employees who were hired before January 1, 2012 are shown below:
Service at
Rates
Police Large
Police Small
Fire Large
Fire Small
Retirement
20
25%
37%
14%
20%
21
17%
33%
12%
20%
22
17%
20%
7%
10%
23
10%
13%
7%
10%
24
10%
10%
7%
8%
25
40%
35%
27%
25%
26
40%
35%
30%
25%
27
35%
30%
25%
25%
28
32%
30%
37%
25%
29
32%
30%
37%
25%
30
38%
30%
37%
35%
31
42%
30%
40%
35%
32
75%
75%
50%
35%
33
75%
75%
50%
35%
34
100%
100%
100%
100%
Ref.
2146
2147
2148
2149
These retirement rates are applicable to employees attaining 20 years of service before attaining
age 62.
Age - related rates for employees who were hired after January 1, 2012 are shown below:
Age at
Rates
Police Large
Police Small
Fire Large
Fire Small
Retirement
53
10%
15%
10%
10%
54
10%
10%
10%
10%
55
45%
40%
30%
20%
56
45%
40%
45%
30%
57
45%
30%
30%
30%
58
45%
30%
45%
30%
59
45%
30%
45%
30%
60
50%
30%
45%
45%
61
50%
30%
50%
45%
62
80%
65%
50%
45%
63
80%
65%
50%
45%
64
100%
100%
100%
100%
Ref.
1737
1738
1739
1740
GRS E -5
Marana Council Study Session 03/24/2015 Page 64 of 92
Marana Police Dept.
VALUATION ASSUMPTIONS
Rates of separation from active membership used in the valuation are shown below (rates do not
apply to members eligible to retire and do not include separation on account of death or disability).
This assumption measures the probabilities of members remaining in employment. This assumption
was first used for the June 30, 2012 valuation of the System.
Sample
Service
% of Active Members Separating Within Next Year
Police Large
Police Small
Fire Large
Fire Small
Ages
Index
All
1
16.00%
15.00%
8.50%
7.50%
0.02%
2
7.00%
10.00%
2.50%
6.00%
0.03%
3
4.00%
9.00%
1.00%
5.00%
40
4
3.00%
7.00%
1.00%
5.00%
0.51%
5
2.50%
6.00%
1.00%
5.00%
1.60%
10
2.00%
5.30%
1.00%
3.00%
0.93%
15
0.60%
1.80%
0.10%
1.00%
591
20
0.50%
1.80%
0.10%
1.00%
Ref.
757
603
758
605
Rates of disability among active members used in the valuation are shown below, and were first used
for the June 30, 2012 valuation of the System.
Sample
% of Active Members Becoming Disabled Within Next Year
Police Large
Police Small
Fire Large
Fire Small
Ages
20
0.08%
0.12%
0.02%
0.03%
25
0.08%
0.12%
0.02%
0.03%
30
0.17%
0.23%
0.04%
0.03%
35
0.22%
0.28%
0.09%
0.07%
40
0.36%
0.46%
0.16%
0.16%
45
0.51%
0.63%
0.16%
0.44%
50
0.78%
1.60%
0.40%
0.60%
55
1.02%
1.60%
0.93%
1.04%
Ref
588
589
590
591
80%
80%
80%
80%
The Police Small group assumptions were used for the Marana Police Dept. valuation.
GRS E -6
Marana Council Study Session 03/24/2015 Page 65 of 92
Marana Police Dept.
SUMMARY OF ASSUMPTIONS USED
.TUNE 30, 2014
MISCELLANEOUS AND TECHNICAL ASSUMPTIONS
Marriage Assumption: 85% of males and females are assumed to be married for
purposes of death -in- service benefits. Male spouses are assumed
to be three years older than female spouses for active member
valuation purposes.
Pay Increase Timing: Six months after the valuation date. This means that the pays
received are assumed to be annual rates of pay on the valuation
date as opposed to W -2 type earnings for the prior 12 months.
Decrement Timing: Decrements of all types are assumed to occur mid -year.
Eligibility Testing: Eligibility for benefits is determined based upon the age nearest
birthday and service nearest whole year on the date the
decrement is assumed to occur.
Decrement Relativity: Decrement rates are used directly from the experience study,
without adjustment for multiple decrement table effects.
Decrement Operation: Disability and turnover decrements do not operate during
retirement eligibility.
Service Credit Accruals: It is assumed that members accrue one year of service credit per
year.
Incidence of Contributions: Contributions are assumed to be received continuously
throughout the year based upon the computed percent of payroll
shown in this report, and the actual payroll payable at the time
contributions are made.
Normal Form of Benefit: A straight life payment is the assumed normal form of benefit
for members who are not married, and the 80% Joint and
Survivor form of payment with no reduction, for married
members. 85% of members are assumed to be married at time of
retirement.
Benefit Service: Exact fractional service is used to determine the amount of
benefit payable.
Health Care Utilization: 75% of future retirees are expected to utilize retiree health care.
85% of those are assumed to be married.
Assumed Future Permanent Members Retired on or before July 1, 2011: 2% compounded on
Benefit Increases (PBI): average. Members Retired on or after August 1, 2011: 0.5%
compounded on average. Since all current retirees receive the
same dollar increase amount, approximation techniques were
used to develop the assumed PBI for each member.
GRS E -7
Marana Council Study Session 03/24/2015 Page 66 of 92
SECTION F
PLAN PROVISIONS
Marana Council Study Session 03/24/2015 Page 67 of 92
Marana Police Dept.
SUMMARY OF PLAN PROVISIONS VALUED AND /OR CONSIDERED
Membership: Persons who are employed in an eligible group, prior to attaining age 65 years, for at
least 40 hours a week for more than six months per year.
Average Monthly Compensation:
For members hired before January 1, 2012:
One - thirty -sixth of total compensation paid to member during the three years, out of the last 20 years
of credited service, in which the amount paid was highest. Compensation is the amount including base
salary, overtime pay, shift differential pay and holiday pay, paid to an employee on a regular payroll
basis and longevity pay paid at least every six months for which contributions are made to the System.
For members hired on or after January 1, 2012:
One - sixtieth of total compensation paid to member during the five years, out of the last 20 years of
credited service, in which the amount paid was highest. Compensation is the amount including base
salary, overtime pay, shift differential pay and holiday pay, paid to an employee on a regular payroll
basis and longevity pay paid at least every six months for which contributions are made to the System.
Normal Retirement:
For members hired before January 1, 2012:
First day of month following completion of 20 years of service or following 62 birthday and
completion of 15 years of service.
The amount of monthly normal pension is based on credited service and average monthly
compensation as follows:
• For retirement with 25 or more years of credited service, 50% of average monthly
compensation for the first 20 years of credited service, plus 2 -1/2% of average monthly
compensation for each year of credited service above 20 years.
• For retirement with 20 years of credited service but less than 25 years of credited service,
50% of average monthly compensation for the first 20 years of credited service, plus 2% of
average monthly compensation for each year of credited service between 20 and 25 years.
• For retirement with less than 20 years of credited service, the percent of average monthly
compensation is reduced at a rate of 4% for each year less than 20 years of credited service.
The maximum amount payable as a normal retirement pension is 80% of the average monthly
compensation.
For members hired on or after January 1, 2012:
First day of month following the attainment of age 52.5 and completion of 25 years of service.
G 'Q S S 9� - arana Council Study Session 03/24/2015 Page 68
Marana Police Dept.
SUMMARY OF PLAN PROVISIONS VALUED AND /OR CONSIDERED
The amount of monthly normal pension is based on credited service and average monthly
compensation as follows:
• For retirement with 25 years of credited service, 62.5% of average monthly compensation.
• For retirement with less than 25 years of credited service, the monthly benefit is reduced at a
rate of 4% for each year less than 25 years of credited service.
• For retirement with more than 25 years of credited service, the monthly benefit is increased
by 2.5% of the average monthly compensation multiplied by the numbers of credited years
greater than 25 years.
The maximum amount payable as a normal retirement pension is 80% of the average monthly
compensation.
Vested Termination (deferred retirement): Termination of covered position employment with 10 or
more years of credited service. Pension is calculated based on twice the member's accumulated
contributions with payments commencing at age 62. Benefit is forfeited if accumulated contributions
are refunded. The following schedule shows additional money which would be payable to members
who receive a refund of their accumulated member contributions.
Years of Credited Service
Additional Monies
(% of Contributions)
0 -4
0%
5 -6
25 -40
7 -8
55 -70
9 -10
85 -100
For members hired on or after January 1, 2012 that cease to hold office for any reason other than
death or retirement, member can withdraw their accumulated contributions less any benefit payments
already received or any amount the member owes the plan (no employer match of refund
contributions) with interest at rate set by Board.
Ordinary Disability Retirement (not duty - related): Physical condition which totally and
permanently prevents performance of a reasonable range of duties or a mental condition which totally
and permanently prevents any substantial gainful employment. The amount of pension is a
percentage of normal pension on employee's credited service (maximum of 20 years divided by 20).
Accidental Disability Retirement (duty - related): Total and presumably permanent disability,
incurred in performance of duty, preventing performance of a reasonable range of duties within the
employee's job classification. No credited service requirement. Pension is computed in the same
manner as normal pension based on credited service and average monthly compensation at time of
termination of employment. Pension is 50% of average monthly compensation, or normal pension
amount, whichever is greater.
GRS F -2
Marana Council Study Session 03/24/2015 Page 69 of 92
Marana Police Dept.
SUMMARY OF PLAN PROVISIONS VALUED AND /OR CONSIDERED
Temporary Disability: Termination of employment prior to normal retirement eligibility by reason of
temporary disability. Pension is 1/12 of 50% of compensation during the year preceding the date
disability was incurred. Payments terminate after 12 months of prior recovery.
Catastrophic Disability: Pension is 90% of average monthly compensation. After 60 months, the
pension is the greater of 62.5% of average monthly compensation or the member's accrued normal
pension.
Survivor Pension: Death while a member is employed by an employer, or death after retirement. No
credited service requirement.
Spouse Pension: 80% of pension deceased active member would have been paid for accidental
disability retirement or, in the case of retired member, 80% of the retired member's pension.
Requires two years of marriage *. Terminates upon death. For member killed in line of duty, 100%
of average compensation, reduced by child's pension.
* If retired.
Child's Pension: 20% of the pension each month based on the calculation for an accidental
disability retirement. Payable to a dependent child under age 18 or until age 23 if a full -time student.
Guardian's Pension: Same amount as spouse's pension. Payable only during periods no spouse is
being paid and there is at least one child under age 18 or until age 23 if a full time student. 80% of
the member's pension and the child's pension will be paid to the guardian.
Other Termination of Employment: Member is paid his /her accumulated contributions.
Permanent Benefit Increases:
For members retired on or before July 1, 2011:
Effective July 1 of each year, each retired member or survivor of a retired member may be entitled to
a Permanent Benefit Increase (PBI) in base benefit. The maximum amount of the increase is four
percent (4 %) of the average normal PSPRS benefit being received on the preceding June 30 and is
contingent upon sufficient excess investment earnings for the fund. To be eligible for the increase the
member or survivor must be age 55 or older on July 1 of the current year and began receiving
benefits on or before July 31 of the previous year. A member or survivor is also eligible if he began
receiving benefits on or before July 31 of the two previous years regardless of age. A PBI reserve is
maintained and used to pay for the post - retirement adjustment. The investment return on the PBI
reserve is the same as the return on the market value of assets (whether the return is positive or
negative). Additional amounts are added to the PBI reserve in years when the investment return on
the market value of assets exceeds 9.0 %. Each year the present value of that year's post - retirement
adjustment is subtracted from the PBI reserve. Apost - retirement adjustment is paid as long as there
is a positive balance in the PBI reserve.
GRS F -3
Marana Council Study Session 03/24/2015 Page 70 of 92
Marana Police Dept.
SUMMARY OF PLAN PROVISIONS VALUED AND /OR CONSIDERED
For members retired on or after August 1, 2011:
A PBI is only paid in a year when the annual return on the market value of assets of the prior fiscal
year exceeds 10.5% and the plan is at least 60% funded. 100% of the excess earnings is used to
determine whether a PBI can be paid and the size of the PBI for that year. No PBI reserves will
accumulate and the present value of that year's PBI for eligible retirees cannot exceed 100% of the
earnings in excess of 10.5 %. If the excess earnings is high enough to exceed the present value of that
year's PBI, the excess stays in the fund.
To be eligible for an increase the retiree or the survivor must be:
• In the case of a retired member who became a member of the plan before January 1, 2012, the
retired member or survivor was receiving benefits on or before July 31 of the two previous
years;
• In the case of a retired member who became a member of the plan before January 1, 2012, the
retired member or survivor was 55 or older on July 1 of the current year and was receiving
benefits on or before July 31 of the previous year;
• In the case of a retired member who became a member of the plan on or after January 1, 2012,
the retired member or survivor was at least 55 or older on July 1 and receiving benefits;
• In the case of a retired member who became a member of the plan on or after January 1, 2012,
if under 55 on July 1, was receiving accidental disability benefits for the preceding 2 years; or
• In the case of a member who became a member of the plan on or after January 1, 2012, if the
survivor is under 55 on July 1, is the survivor of the member who was killed in the line of
duty, and has been receiving a survivor benefits for the preceding 2 years.
The amount of the PBI to be paid is determined as follows:
• Funded ratio is 60 -64 %, PBI is 2%
• Funded ratio is 65 -69 %, PBI is 2.5%
Funded ratio is 70 -74 %, PBI is 3%
Funded ratio is 75 -79 %, PBI is 3.5%
Funded ratio is 80% or more, PBI is 4%
Post - Retirement Health Insurance Subsidy: Payable on behalf of retired members and survivors
who elect coverage provided by the state or participating employer. The monthly amounts cannot
exceed:
Member Only With Dependents
All Not All
Not Medicare Medicare Medicare Medicare One With
Eligible Eligible Eligible Eligible Medicare
$150 $100 $260 $170 $215
GRS
F -4
Marana Council Study Session 03/24/2015 Page 71 of 92
Marana Police Dept.
SUMMARY OF PLAN PROVISIONS VALUED AND /OR CONSIDERED
Deferred Retirement Option Plan (DROP): A member hired before January 1, 2012 with 20 or
more years of credited service under the System may enter into the DROP program with his
employer. Under the DROP program, the member must voluntarily and irrevocably elect to enter into
the program with his employer for a period of up to 60 months. During the DROP period, the
member remains in the employ of the employer as a full -time paid firefighter or full -time paid
certified Peace officer but no member or employer contributions are made to the System, therefore no
additional years of credited service are accrued on the member's behalf. The member's monthly
pension is calculated based upon the years of credited service and average monthly compensation at
the beginning of the DROP period. This monthly pension amount is credited to a DROP participation
account with interest credited monthly to the account. The interest rate credited to the DROP account
is 8.25% for the fiscal year beginning July 1, 2010, 8.0% for the fiscal year beginning July 1, 2011
and 7.85% for the fiscal years beginning July 1, 2012, July 1, 2013 and July 1, 2014.
At the end of the DROP period or prior to that time if the member terminates employment, the
monies in the DROP participation account will be either paid to the member in a lump -sum amount
or paid in a lump -sum distribution to an eligible retirement plan or individual retirement account. The
member will then begin receiving the monthly pension amount directly from the System in the same
amount as was being credited to the DROP participation account.
For members with less than 20 years of credited service on January 1, 2012 the monthly pension
amount is credited to a DROP participation account with interest calculated as the average return on
the actuarial value of assets, with a minimum of 2% and maximum equal to the actuarial assumed
rate. The interest credited to the DROP account is 4.40% for the fiscal year beginning July 1, 2012,
3.20% for the fiscal year that starts July 1, 2013 and 3.40% for the fiscal year that starts July 1 2014.
For members with less than 20 years of credited service on January 1, 2012, during the DROP period,
the member remains in the employ of the employer as a full -time paid Firefighter or full -time paid
certified Peace Officer and refundable member contributions are made to the System.
A member hired on or after January 1, 2012 may NOT enter into the DROP.
Reverse DROP: Expired effective July 1, 2010.
Employer Contributions: Percent of payroll normal cost plus 30 -year (22 years remaining as of June
30 2014) amortization of unfunded actuarial accrued liability (20 -year amortization for credit). The
statutory minimum is 8% of payroll (5% of payroll if the actual employer contribution rate is less
than 5% for the 2006 /2007 fiscal year). Employer will contribute to the system when members return
to work.
GRS F -5
Marana Council Study Session 03/24/2015 Page 72 of 92
Marana Police Dept.
SUMMARY OF PLAN PROVISIONS VALUED AND /OR CONSIDERED
Member Contributions: Member contribution rates are shown in the schedule below. Additional
member contributions DO NOT reduce the employer contribution; this means there is a "maintenance
of effort" provision.
• FY 2010 -2011
— 7.65%
• FY 2011 -2012
— 8.65%
• FY 2012 -2013
— 9.55%
• FY 2013 -2014—
10.35%
• FY 2014 -2015 — 11.05%
• FY 2015 -2016 and after: the lesser of 11.65 %; or 33.3% of the sum of the member's
contribution rate from the preceding fiscal year plus the aggregate computed employer
contribution rate; subject to a minimum employee contribution rate of 7.65%
• The result for FY 2015 -2016 is 11.65 %.
GRS
F -6
Marana Council Study Session 03/24/2015 Page 73 of 92
SECTION G
GLOSSARY
Marana Council Study Session 03/24/2015 Page 74 of 92
Marana Police Dept.
Actuarial Accrued Liability The difference between (i) the actuarial present value of future plan
benefits, and (ii) the actuarial present value of future normal cost.
Sometimes referred to as "accrued liability" or "past service
liability."
Accrued Service The service credited under the plan which was rendered before the
date of the actuarial valuation.
Actuarial Assumptions Estimates of future plan experience with respect to rates of mortality,
disability, turnover, retirement, rate or rates of investment income
and salary increases. Decrement assumptions (rates of mortality,
disability, turnover and retirement) are generally based on past
experience, often modified for projected changes in conditions.
Economic assumptions (salary increases and investment income)
consist of an underlying rate in an inflation -free environment plus a
provision for a long -term average rate of inflation.
Actuarial Cost Method A mathematical budgeting procedure for allocating the dollar
amount of the "actuarial present value of future plan benefits"
between the actuarial present value of future normal cost and the
actuarial accrued liability. Sometimes referred to as the "actuarial
funding method."
Actuarial Equivalent A single amount or series of amounts of equal value to another
single amount or series of amounts, computed on the basis of the
rate(s) of interest and mortality tables used by the plan.
Actuarial Present Value The amount of funds presently required to provide a payment or
series of payments in the future. It is determined by discounting the
future payments at a predetermined rate of interest, taking into
account the probability of payment.
Amortization Paying off an interest - bearing liability by means of periodic
payments of interest and principal, as opposed to paying it off with a
lump sum payment.
Experience Gain (Loss) A measure of the difference between actual experience and that
expected based upon a set of actuarial assumptions during the period
between two actuarial valuation dates, in accordance with the
actuarial cost method being used.
Normal Cost The annual cost assigned, under the actuarial funding method, to
current and subsequent plan years. Sometimes referred to as
"current service cost." Any payment toward the unfunded actuarial
accrued liability is not part of the normal cost.
GRS G -1
Marana Council Study Session 03/24/2015 Page 75 of 92
Marana Police Dept.
Reserve Account An account used to indicate that funds have been set aside for a
specific purpose and is not generally available for other uses.
Unfunded Actuarial The difference between the actuarial accrued liability and valuation
Accrued Liability assets. Sometimes referred to as "unfunded accrued liability."
Valuation Assets The value of current plan assets recognized for valuation purposes.
Generally based on market value plus a portion of unrealized
appreciation or depreciation.
GRS G -2
Marana Council Study Session 03/24/2015 Page 76 of 92
APPENDIX A
ACCOUNTING DISCLOSURES
This information is presented in draft form for review by the System's auditor. Please let us
know if there are any items that the auditor changes so that we may maintain consistency with
the System's financial statements.
Please note that Employer Reporting Information under GASB Statement No. 27 is being
replaced by GASB Statement No. 68. In future years, Employers will receive a separate report
for accounting disclosures under GASB Statement No. 68.
Marana Council Study Session 03/24/2015 Page 77 of 92
Marana Police Dept.
GASB STATEMENT No. 27 SUPPLEMENTARY INFORMATION
SCHEDULE OF FUNDING PROGRESS
(EXCLUDING HEALTH INSURANCE SUBSIDY BEGINNING
JUNE 30, 2008)
Year
Ende d
June 30
Actuarial
Value
of Assets
(a)
Actuarial
Accrued
Liability (AAL)
Entry Age
I (b)
Unfunded
AAL
(UAAL)
I (b) -(a)
Funded
Ratio
I (a) /(b)
Covered
Payroll
(c)
UAAL as a
Percent of
Covered
Payroll
[(b)- (a)] /(c)
2003
$5,555,162
$ 4,577
$ (977,401)
121.4%
$ 207,622
0.0%
2004
6,012,970
5,62002
(392,968)
107.0%
2,963,538
0.0%
2005
6,633
7,785,903
1,152,553
85.2 %
3,141,628
36.7%
2006
703,870
9,35305
1,749,995
81.3 %
306
45.0%
2007
8,392,338
12,151,257
3,758,919
69.1 %
4,357,380
86.3 %
2008
9,429,944
11
2,416,049
79.6%
4,82209
50.1 %
2009
10,195,941
12,810,429
2,614,488
79.6%
4,62505
56.5 %
2010
10
13,952,924
3,407,378
75.6%
4,345,965
78.4%
2011
1106,757
15,764,471
4,157,714
73.6%
4,254
97.7%
2012
13,200,211
17,972
4
73.4%
4,512,699
105.8 %
2013
14,437,155
19,932,947
5,495,792
72.4%
4,498,048
122.2%
2014
1 14
23
1 9
1 61.3 %
1 4
1 196.4
Results before 2009 were calculated by the prior actuary.
Appendix A -1
GRSuncil Study Session 03/24/2015 Page 78 of 92
Marana Police Dept.
GASB STATEMENT No. 27 SUPPLEMENTARY INFORMATION
SCHEDULE OF EMPLOYER CONTRIBUTIONS
Fiscal
Year Ended
June 30
Annual
Re quire d
C o ntributio n
2003
$ 159
2004
231
2005
258
2006
347
2007
386
2008
483
2009
733
2010
582
2011
681
(est.)
2012
701
(est.)
2013
809
(est.)
2014
896
(est.)
2015
952
(est.)
2016*
1,244 (�t.)
* This is the estimated Annual Required Contribution before the phase -in plan.
Fiscal Years prior to 2011 provided by the prior actuary.
Beginning with the 2011 fiscal year, this schedule shows the estimated annual required contribution
(calculated based on the recommended contribution rate and the projected payroll for the fiscal
year). Actual amounts reported in the employer's financial statements may be different, due to
differences between the projected payroll and the actual payroll during the fiscal year.
Appendix A -2
GRS uncil Study Session 03/24/2015 Page 79 of 92
Marana Police Dept.
GASB STATEMENT No. 27 SUPPLEMENTARY INFORMATION
SUMMARY OF ACTUARIAL METHODS AND ASSUMPTIONS
The information presented in the required supplementary schedules was determined as part of the
actuarial valuations at the dates indicated. Additional information as of the latest actuarial
valuation follows:
Valuation date June 30, 2014
Actuarial cost method Entry Age Normal
Amortization method Level percent -of -pay closed
Remaining amortization period 22 years for underfunded
20 years for overfunded
Asset valuation method 7 -year smoothed market
80 %/120% market
Actuarial assumptions:
Investment rate of return 7.85%
Projected salary increases 4.0%-8.0%
Payroll growth 4.0%
Permanent Benefit Increases Members Retired on or before July 1,
2011: 2% compounded on average.
Members Retired on or after August 1,
2011: 0.5% compounded on average.
Since all current retirees receive the
same dollar increase amount,
approximation techniques were used to
develop the assumed PBI for each
member.
Appendix A -3
GRSuncil Study Session 03/24/2015 Page 80 of 92
Marana Police Dept.
GASB STATEMENT No. 45 SUPPLEMENTARY INFORMATION
The following information is presented concerning the post- retirement health insurance
subsidy. The liabilities and computed contribution for the post- retirement health insurance
subsidy were based on the same assumptions and actuarial cost methods as indicated for
GASB Statement No. 27.
SCHEDULE OF FUNDING PROGRESS
2006
$0
$298,976
$298,976
UAAL as a
Actuarial
Actuarial
Unfunded
Annual
% of
Valuation Value of
Accrued
AAL Funded
Covered
Covered
Date Assets
Liability (AAL)
(UAAL) Ratio
Payroll
Payroll
June 30 (a)
(b)
(b -a) (a/b)
(c)
((b -a) /c)
2006
$0
$298,976
$298,976
0.00%
$ 306,273
7.69%
2007
0
452,442
452,442
0.00
4,357,380
10.38%
2008
0
39304
39304
0.00
4,822,869
8.16%
2009
0
397,840
397
0.00
4,62505
8.60%
2010
0
459,531
459,531
0.00
4,345,965
10.57%
2011
0
590,843
590,843
0.00
4,254,314
13.89%
2012
0
611,387
611,387
0.00
4,51209
13.55%
2013
0
651,978
651,978
0.00
4,498,048
14.49%
2014
645
651
5
99.11
4
0.13%
Appendix A -4
Casuncil Study Session 03/24/2015 Page 81 of 92
Marana Police Dept.
ANNUAL REQUIRED CONTRIBUTION
Actuarial
Valuation Fiscal Year Normal Accrued
Date Ended Cost Liability Total Dollar
June 30 June 30 (a) (b) (a +b) Amount
2006
2008
0.46%
0.36%
0.82%
$39
2007
2009
0.68
0.49
1.17
56
2008
2010
0.55
0.39
0.94
45
2009
2011
0.67
0.42
1.09
56
2010
2012
0.67
0.54
1.21
58
2011
2013
0.51
0.75
1.26
59
2012
2014
0.42
0.72
1.14
56
2013
2015
0.44
0.83
1.27
62
2014
2016
0.43
(0.05)
0.38
19,064
Fiscal Years prior to 2011 were provided by the prior actuary.
Health Insurance Subsidy Payment Reported for FY2014: $15,999
Appendix A -5
GRSuncil Study Session 03/24/2015 Page 82 of 92
- r
C? RANA -P
11555 W. CIVIC CENTER DRIVE. E. I NA. ARIZ ONA 8 5 6 5 3
To: Mayor and Council
From: Keith Brann, Town Engineer
Date: March 24, 2015
Strategic Plan Focus Area:
Not Applicable
Item D6
Subject: Resolution No. 2015 -027: Relating to Public Works; approving and authorizing the
Mayor to execute an amendment to an intergovernmental agreement between the
Arizona Department of Transportation and the Town of Marana relating to the I -10 /
Twin Peaks Traffic Interchange; and superseding and replacing Marana Resolution No.
2014 -090 (Keith Brann)
Discussion:
The Town formally entered into a joint project agreement (JPA) with the state of Arizona through
the Arizona Department of Transportation in 2007 under Marana Resolution 2007 -109 for the
design and construction of the Twin Peaks interchange. This JPA laid out the roles and
responsibilities of the partners for the project. In general, Marana would design and obtain the
environmental clearances for the project while ADOT would bid and administer the construction of
the project. The project came to a successful conclusion and is a centerpiece of infrastructure for
the Town.
In October of 2014, the Town agreed to amend its JPA with ADOT for better defined maintenance
roles at the interchange. In general,the Town would maintain anesthetics, landscaping, and ground
mounted signs and sidewalks on Twin Peaks. The Town would also assist ADOT with routine
maintenance in ADOT's right of way of Twin Peaks Road when our crews were doing adjacent
work.
The amendment before you tonight keeps the same agreements from October, but contains minor
cleanup of stationing limits and a better graphical exhibit of the responsibilities.
Financial Impact:
Fiscal Year:
Marana Council Study Session 03/24/2015 Page 83 of 92
Budgeted Y /N:
Amount: $
As discussed during the passage of resolution 2014 -090, the maintenance costs are approximately
$5,000 per year
Staff Recommendation:
Staff recommends adoption of the resolution
Suggested Motion:
I move to adopt Resolution No. 2015 -027
Attachments: Resolution 2015 -027
IGA amendment
IGA amendment map - exhibit 1
Marana Council Study Session 03/24/2015 Page 84 of 92
MARANA RESOLUTION NO. 2015-027
RELATING TO PUBLIC WORKS; APPROVING AND AUTHORIZING THE MAYOR TO
EXECUTE AN AMENDMENT TO AN INTERGOVERNMENTAL AGREEMENT
BETWEEN THE ARIZONA DEPARTMENT OF TRANSPORTATION AND THE TOWN OF
MARANA RELATING TO THE I -10 / TWIN PEAKS TRAFFIC INTERCHANGE; AND
SUPERSEDING AND REPLACING MARANA RESOLUTION NO. 2014 -090
WHEREAS the Arizona Department of Transportation and the Town of Marana entered
into an intergovernmental agreement in 2007, authorized by Marana Resolution No. 2007 -109, to
facilitate the construction of the new I -10 Twin Peaks Traffic Interchange; and
WHEREAS the Arizona Department of Transportation requests amendment of the 2007
intergovernmental agreement to address ongoing maintenance and landscaping of the new I -10
Twin Peaks Traffic Interchange; and
WHEREAS the Mayor and Council adopted Resolution No. 2014 -090 on October 7,
2014, approving this same amendment, but later Arizona Department of Transportation revisions
to the intergovernmental agreement make it necessary to supersede and replace Resolution
No. 2014 -090 with this resolution; and
WHEREAS the Mayor and Council of the Town of Marana feel it is in the best interests
of the Town of Marana to enter into this intergovernmental agreement amendment.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE
TOWN OF MARANA, that "Amendment No. One to Intergovernmental Agreement between the
State of Arizona and the Town of Marana" (ADOT File No. IGA /JPA 06- 148 -I; ADOT CAR
No. 13- 0001543 -I; Amendment No. One: 14- 0004629 -I; AG Contract No. KR07- 0594TRN;
ADOT Project H5 83 8 01D/01C) between the Town of Marana and the State of Arizona acting
by and through its Department of Transportation, attached to and incorporated by this reference
in this resolution as Exhibit A, is hereby approved, and the Mayor is hereby authorized to exe-
cute it for and on behalf of the Town of Marana.
IT IS FURTHER RESOLVED that the Town's Manager and staff are hereby directed
and authorized to undertake all other and further tasks required or beneficial to carry out the
terms, obligations, and objectives of the intergovernmental agreement amendment.
IT IS FURTHER RESOLVED that Marana Resolution No. 2014 -090 adopted on Octo-
ber 7, 2014, is hereby superseded by and replaced with this resolution.
{00041265.DOCX /}
Marana Resolution No. 2015 -027 - 1 - 3/20/2015 11:29 AM FJC
Marana Council Study Session 03/24/2015 Page 85 of 92
PASSED AND ADOPTED by the Mayor and Council of the Town of Marana, Arizona,
this 24th day of March, 2015.
ATTEST:
Jocelyn C. Bronson, Town Clerk
Mayor Ed Honea
APPROVED AS TO FORM:
Frank Cassidy, Town Attorney
{00041265.DOCX /}
Marana Resolution No. 2015 -027 -2- 3/20/2015 11:29 AM FJC
Marana Council Study Session 03/24/2015 Page 86 of 92
ADOT File No.: IGA/ JPA 06 -148 -I
ADOT CAR No.: 13- 0001543 -I
Amendment No. One: 14- 0004629 -I
AG Contract No.: KR07- 0594TRN
Project: Twin Peaks Linda Vista TI
Federal -aid No.: N/A
ADOT Project: H5838 01 D 101 C
CFDA No.: 20.205 - Highway Planning
and Construction
Budget Source Item No.: 14506
AMENDMENT NO. ONE
TO
INTERGOVERNMENTAL AGREEMENT
BETWEEN
THE STATE OF ARIZONA
AND
THE TOWN OF MARANA
THIS AMENDMENT NO. ONE to INTERGOVERNMENTAL AGREEMENT (the "Amendment No.
One "), entered into this date , 2015, pursuant to Arizona Revised Statutes §§
11 -951 through 11 -954, as amended, between the STATE OF ARIZONA, acting by and through its
DEPARTMENT OF TRANSPORTATION (the "State" or "ADOT ") and the TOWN OF MARANA, acting by
and through its MAYOR and TOWN COUNCIL (the "Town "). The Town and State are collectively referred
to as the "Parties."
WHEREAS, the INTERGOVERNMENTAL AGREEMENT, JPA/IGA 06- 148 -I, A.G. Contract No. KR07-
0594TRN, was executed on August 1, 2007, (the "Original Agreement ");
WHEREAS, the State is empowered by Arizona Revised Statutes § 28 -401 to enter into this Amendment
No. One and has delegated to the undersigned the authority to execute this Amendment No. One on
behalf of the State,
WHEREAS, the Town is empowered by Arizona Revised Statutes § 09 -240 to enter into this Amendment
No. One and has by resolution, a copy of which is attached hereto and made a part hereof, resolved to
enter into this Amendment No. One and has authorized the undersigned to execute this Amendment No.
One on behalf of the Town; and
NOW THEREFORE, in consideration of the mutual agreements expressed herein, the purpose of
this Amendment No. One is to define maintenance responsibilities for ADOT and the Town. The
Parties desire to amend the Original Agreement, as follows:
Marana Council Study Session 03/24/2015 Page 87 of 92
Page 2
II. SCOPE OF WORK
Section II. Paragraph 2. j. is revised and replaced, as follows:
The Town shall:
ADOT File No.: IGA/JPA 06 -148 -I
ADOT CAR No. - 13- 0001543 -I
Amendment No. One: 14- 0004629 -I
j. After construction, be responsible for ownership and maintenance of the portion of the Project
outside of ADOT's right -of -way limits; be responsible for maintenance of the portion of the Project inside
of ADOT's right -of -way limits, as specified below and per Exhibit 1 ;and waive the requirements of Arizona
Revised Statutes § 28 -7209. No outdoor advertising structures shall be placed within the Project limits.
(Area depicted on Exhibit 1 outside the above listed areas will be abandoned by Arizona Transportation
Board Resolution upon completion of the Project.)
i. Perform maintenance of State right -of -way and easements on Twin Peaks Road as
described below. Also maintain paint, artwork and graffiti abatement within the Twin Peaks traffic
interchange.
ii. Perform routine Maintenance of ALL ground- mounted signs on Twin Peaks Road
outside of the interchange ramps. The Town will also maintain stop /street sign assemblies at the
frontage road intersections. These signs will be replaced on an as needed basis when damaged,
vandalized, removed or faded to where reflectivity is below standard.
iii. In the event that the Town is performing striping maintenance along Twin Peaks
Road, Town shall also perform striping maintenance within the ADOT right of way limits of Twin
Peaks Road including crosswalks, stop bars, turn lane legends and lane and shoulder striping.
iv. Properly maintain non - structural (not part of any bridge structure) sidewalks in a safe
condition. Maintenance will include, but not be limited to, keeping the pathway surface and
surrounding area free of debris, undesirable weeds and grasses, trash and litter. The sidewalk
surface will be repaired or concrete slabs replaced as necessary to correct trip hazards and any
erosion around the sidewalk shall be maintained to the final grade at time of completion of the
sidewalk construction.
v. Be responsible for the water and electrical utility costs and the backflow testing for
the landscape irrigation system.
vi. Perform routine maintenance of publicly owned landscaping and irrigation system
and to assure permitted landscaping is properly maintained. Maintenance will consist of the
following: caring for all plants in accordance with acceptable horticultural practices; keeping rock
mulch as a consistent and uniform ground cover; repairing any erosion damage in the landscape
area; keeping all areas free of weeds, undesirable grasses and litter; applying
insecticide /herbicide sprays and dust palliative to combat diseases and other pests; pruning and
replanting vegetation as required; and keeping all landscape features as it was designed and
established at the completion of the project. Maintenance of the irrigation system includes all
testing, adjusting, repairing, and checking the operation of the system to keep it fully functional
as designed.
vii. In the event that the Town is performing street sweeping maintenance along Twin
Peaks Road, Town shall also perform street sweeping maintenance within the ADOT right of way
limits of Twin Peaks Road.
viii. Assure all maintenance work is conducted in a manner to minimize traffic
congestion and interference with through traffic. All traffic control will meet the requirements of
the Arizona Department of Transportation Uniform Traffic Control Manual and the Manual on
Uniform Traffic Control Devices, latest edition adopted by the State with their revisions.
Marana Council Study Session 03/24/2015 Page 88 of 92
Page 3
Section II. Paragraph 3. f. is revised and replaced as follows:
3. The State shall:
ADOT File No.: IGA/JPA 06 -148 -I
ADOT CAR No. - 13- 0001543 -I
Amendment No. One: 14- 0004629 -I
f. After construction, be responsible for ownership and maintenance of all right -of -way
inside and outside of access control as depicted on Exhibit 1, conveyed to the State by the Town
through Transportation Board Resolution including: Twin Peaks Road from Tiffany Loop Road
station 39 +40 left and station 43 +64.76 left to Twin Peaks Road station 108 +90.31 left and station
108 +99.51 right; Interstate 10 from station 4783 +00 to station 4863 +00; eastbound frontage road
from station 1565 +21 to station 1647 +01; westbound frontage road from station 1574 +06 to station
1634 +00. Maintenance of non - structural sidewalks, landscaping (including landscaping water and
electrical costs to maintain the irrigation), and artwork (fixtures, paint, and graffiti abatement) of
said project shall be the responsibility of the Town.
III. MISCELLANEOUS PROVISIONS
Section III, Paragraph 1. is revised; and Paragraphs 11. and 12. are added, as follows:
1. The terms, conditions and provisions of this Agreement shall remain in full force and
effect until completion of said Project and related deposits or reimbursement, except any
provisions for maintenance shall be perpetual, unless assumed by another competent entity. It is
further understood and agreed that in the event the Town terminates this Agreement, the State
shall in no way be obligated to maintain said Project. The Town assumes full responsibility for
the design, plans, specifications, reports, and the engineering in connection therewith of any
design contractor cost over -runs and design claims. It is understood and agreed that, the Town
shall provide maintenance for the sidewalk, landscaping, irrigation, irrigation water and electrical
costs for the irrigation on ADOT's right -of -way of said Project.
11. The Parties shall comply with the applicable requirements of Arizona Revised Statutes
§ 41 -4401.
12. The Parties hereto shall comply with all applicable laws, rules, regulations and ordinances,
as may be amended.
EXCEPT AS AMENDED herein, ALL OTHER terms and conditions of the Original Agreement remain in
full force and effect.
Marana Council Study Session 03/24/2015 Page 89 of 92
Page 4
ADOT File No.: IGA/JPA 06 -148 -I
ADOT CAR No. - 13- 0001543 -I
Amendment No. One: 14- 0004629 -I
THIS AMENDMENT NO. ONE shall become effective upon signing and dating of the Determination Letter
by the State's Attorney General.
IN ACCORDANCE WITH Arizona Revised Statutes § 11 -952 (D) attached hereto and incorporated herein
is the written determination of each Party's legal counsel and that the Parties are authorized under the
laws of this State to enter into this Amendment No. One and that the Amendment No. One is in proper
form.
IN WITNESS WHEREOF, the Parties have executed this Amendment No. One the day and year first
above written.
TOWN OF MARANA
By
ED HONEA
Mayor
ATTEST:
By
JOCELYN BRONSON
Town Clerk
STATE OF ARIZONA
Department of Transportation
:1
STEVE BOSCHEN, P.E.
ITD Development Director
Marana Council Study Session 03/24/2015 Page 90 of 92
ADOT File No.: IGA/JPA 06 -148 -I
ADOT CAR No. :13- 0001543 -I
Amendment No. One: 14- 0004629 -I
ATTORNEY APPROVAL FORM FOR THE TOWN OF MARANA
I have reviewed the above referenced Amendment No. One to the Original Agreement between
the State of Arizona, acting by and through its DEPARTMENT OF TRANSPORTATION, and the TOWN
OF MARANA, an agreement among public agencies which, has been reviewed pursuant to Arizona
Revised Statutes §§ 11 -951 through 11 -954 and declare this Amendment No. One to be in proper form
and within the powers and authority granted to the Town under the laws of the State of Arizona.
No opinion is expressed as to the authority of the State to enter into this Amendment No. One.
DATED this
day of
Town Attorney
Marana Council Study Session 03/24/2015 Page 91 of 92
MAMA♦♦♦♦♦♦♦♦♦
r ��♦ ♦♦ ♦♦ ♦♦ ♦♦ ♦♦ ♦♦ ♦♦ ♦♦ ♦♦ ♦♦ ♦♦ �,
♦♦♦♦♦♦♦♦♦♦♦ ♦4 i
MA MA ♦♦♦♦♦♦♦♦♦ ♦��ft���1i
• ♦♦♦♦♦♦♦♦♦♦ MAMA � y -_- �►_.... -�.�� _� _.� �.� K . �� ♦♦ ♦ ♦C ♦♦ ♦
♦♦♦♦♦♦♦♦♦♦
♦♦♦♦♦♦♦♦♦♦ MAMA ,, - °•,
. � • � ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦♦ MA
♦♦♦♦♦♦♦♦♦ MAMA♦ Y :?
� ® ® ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦♦ MAMA♦ � ,, '' ' , - , r:
♦♦♦♦♦♦♦♦♦ MAMA � �: , ,. � *' ,}
♦♦♦♦♦♦♦♦♦ MAMA . ;, �, _
• ♦♦♦♦♦♦♦♦♦♦ MAMA , ,
.' ♦♦♦♦♦♦♦♦♦ MAMA ... y 4t
♦♦♦♦♦♦♦♦♦♦ MAMA 6• ^.. ... Y ..
♦♦♦♦♦♦♦♦♦ MAMA♦ , °�, � .
� - ♦ •♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦ MAMA♦♦♦♦♦ r '.
_ ♦♦♦♦♦♦♦♦♦ MAMA♦ ,} . - , -. •. {
r. H ' ® ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦♦ MAMA .. - .:., ,�
®♦♦♦♦♦♦♦♦ MAMA :.,�.� ♦ ♦ ♦ ♦. _. : .
. .1 � ♦ ♦ ♦ ♦ ♦ ♦ ♦♦ MAMA♦ r ♦ ♦♦,e
♦♦♦♦♦♦♦♦♦ MAMA♦ ♦ ♦ ♦��♦
� ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦♦ MAMA♦ -. �`� ♦ ♦�O ♦e� A.
♦ ♦ ♦ ♦ ♦ ♦♦ MAMA MAMA♦ ♦ ♦ ♦� ♦ ♦ ♦ ♦ -� • ��_
- � ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦♦ MAMA♦♦' ♦e -' • .- -
1 � ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦♦ MAMA♦♦♦♦ � ® ♦ ♦ ♦ ♦�i ♦ ♦ ®® ,
�, ♦♦♦♦♦♦♦♦♦ MAMA♦ MAMA♦♦♦® �"
♦ ♦ ♦ ♦♦ ♦ice .,, a
® ® ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦�,.� ♦ ♦ ♦♦ MAMA♦♦♦♦ ,
® ♦ ♦ ♦ ♦ ♦ ♦���♦ ♦Ord'► ♦ ♦ ♦ ♦t♦♦ ♦ ♦♦ �,,;
® ♦ ♦ ♦�.,1 ♦� MAMA MAMA♦ -
® ♦ ♦ ♦� ♦ ♦ ♦ ♦♦ MAMA♦ •
♦♦♦♦<►♦♦♦♦♦ MAMA♦
_., ®♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦ ♦ ®MAMA♦♦♦♦ R ♦ � ,
. - ®♦♦♦♦♦♦♦♦♦ MAMA♦♦ MAMA
. � ♦♦♦♦♦♦♦♦♦♦ MAMA♦♦ MAMA �►
♦ ♦ ♦ ♦ ♦ ♦I MAMA ♦♦ MAMA♦♦♦♦♦
®♦♦♦♦♦♦♦♦♦ MAMA♦♦ MAMA♦♦♦♦ MAMA
. ♦♦♦♦♦♦♦♦♦♦ MAMA♦♦ MAMA♦♦♦♦ - .
♦♦♦♦♦♦♦♦♦ MAMA ♦♦♦♦♦♦♦♦♦♦♦♦♦
♦♦♦♦♦♦♦♦♦♦ MAMA♦♦ ♦ ♦ ♦ ♦ ♦�� ♦ ♦ ♦ ♦ ♦ ♦♦ - t-
® MAP ♦♦♦♦♦♦♦♦ MAMA♦♦♦ ♦ ♦ ♦ ♦ ♦�� ♦ ♦ ♦ ♦ ♦♦ ,,. , .. ,
ME
. ®♦♦♦♦♦♦♦♦♦ MAMA♦♦♦ ♦♦♦♦♦♦♦♦♦ c�...
�♦ ♦♦♦♦♦ ♦♦♦ MAMA♦ MAMA♦♦♦♦♦
.. ., MAMA♦ ®MAMA♦♦♦♦ MAMA ♦♦♦♦♦♦♦♦
�♦ ♦o♦♦♦♦♦ MAMA♦ MAMA♦♦♦♦♦ ' ,
- MAMA ®MAMA♦♦♦♦ MAMA ♦♦♦♦♦♦♦♦
® ♦ ♦ o ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ MA MA ♦ ��♦ ♦♦ ♦♦ ♦♦ ♦♦ ♦♦♦
., �♦ ♦♦♦♦♦♦♦♦pie♦♦♦♦♦
♦♦♦♦♦♦� ♦ ♦� ►MAMA♦♦ ♦�►� ��.. . ` - '.�i
- _ - MAMA♦♦♦♦ o♦♦♦♦♦♦♦
♦ ♦♦♦♦�► . ��♦♦ MAMA♦♦♦ ..♦♦o ,
: ♦o♦i♦♦♦•.♦♦♦♦♦♦♦♦♦ ..MAMA♦♦♦ ` .
♦ MAMA ♦♦♦� �►♦♦♦♦ MAMA♦♦♦ .MAMA♦♦♦♦ ,
..f. ♦ MAMA♦ ♦♦� ♦♦♦♦♦♦ MAMA♦♦♦ .�♦♦♦♦♦♦.� .
♦♦i♦i ♦ i ♦i ♦i ♦i ♦�i�i ♦i ♦�'►i ♦i ♦i ♦i ♦♦ ♦i ♦i ♦i♦i♦i♦i♦i �♦ ♦♦ ♦♦ ♦♦����� .
u MAMA♦♦♦ ♦♦♦� ♦♦♦♦♦♦♦♦♦♦ MAMA♦♦ .♦ -� .
. ♦ MAMA♦♦♦ ♦♦,�o ®♦♦♦♦♦♦♦♦ MAMA♦♦♦
MAMA MAMA♦♦ ♦♦�- ♦♦♦♦♦♦♦♦♦ MAMA♦♦♦ •
MAMA♦ MAMA♦♦ ♦o ♦♦♦♦♦♦♦♦♦ MAMA♦♦♦
,; MAMA♦ MAMA♦♦♦ �♦♦s♦♦♦♦♦♦ MAMA♦♦ ,�
MAMA♦♦ MAMA♦♦♦ �♦♦♦♦♦♦♦♦♦ MAMA♦♦
MAMA♦♦♦ ♦♦♦♦o. ♦♦s♦♦♦♦♦♦♦ MAMA♦♦ •
Y .'7 MAMA♦♦♦♦ ♦ ♦ ♦ ♦ ♦� ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦♦ MAMA♦♦
. ` .. MAMA♦♦♦♦♦ MAMA♦♦♦ ♦♦♦♦♦♦♦♦♦ MAMA♦♦ ..
~ ♦♦♦♦♦♦♦♦ MAMA♦♦ ♦♦♦♦♦♦♦♦♦ MAMA♦ , '.
♦♦♦♦♦♦♦♦♦ MAMA ♦♦♦♦♦♦♦♦♦ MAMA ♦ ' ' , .`�.
♦♦♦♦♦♦♦♦ MAMA ♦♦♦♦♦♦♦♦♦♦♦ MAMA - ',. �� :.
♦o♦♦♦♦♦♦♦ ♦ ♦o♦♦♦♦♦♦♦♦ MAMA
`*` ♦♦i♦i♦i♦i♦i♦i♦♦♦i♦i♦i �i ♦i ♦i ♦i ♦i ♦i ♦i ♦i ♦i ♦i♦ ♦i ♦i ♦i 7
" ♦♦♦♦♦♦♦♦♦♦ ♦♦♦♦♦♦♦♦♦ MAMA♦♦
w .a
- - ♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦ i ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ MA g
- ♦♦♦♦♦♦♦♦ ♦♦♦♦♦♦♦♦♦ MAMA♦ :, :
_ w♦♦♦♦♦♦ � ♦s ♦♦ ♦ ♦♦♦♦ MAMA♦
MAMA♦♦♦ ♦♦♦♦♦♦♦♦♦♦ MAMA♦ , . ���
MAMA♦♦ ♦♦♦♦♦♦♦♦♦
- MAMA ♦ ♦ ♦ ♦ ♦ ♦ ♦♦
♦ ♦♦♦♦♦♦♦♦♦ MAMA♦ .
♦♦♦♦♦♦♦♦♦ MAMA♦ . ,_.
. -, �► ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦♦ MAMA♦
e♦♦♦♦♦♦♦♦♦ MAMA♦
- . .. ,., - •, ,. ♦♦♦♦♦♦♦♦♦ MAMA♦ •
-- .' ... .. - � ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦♦ MAMA♦♦♦♦♦ • :;. � ~. �'; . .. .. r
• .. .. . ♦♦♦♦♦♦♦♦♦ MAMA♦ .>
.. ♦♦♦♦♦♦♦♦♦ MAMA♦ • .
. ♦♦♦♦♦♦♦♦♦ MAMA♦
_, ♦♦♦♦♦♦♦♦♦ MAMA •
♦♦♦♦♦♦♦♦♦ ♦
♦♦♦♦♦♦♦♦♦♦ MAMA �
., '. `♦♦♦♦♦♦♦♦♦ MAMA♦
. - ♦♦♦♦♦♦♦♦♦ MAMA♦ �s
♦♦♦♦♦♦♦♦♦ MAMA
A$i \ - � ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦♦ MAMA
.. '., - - .♦♦♦♦♦♦♦♦♦ MAMA �
' e. .... .. . ♦♦♦♦♦♦♦♦♦♦ MAMA
,MA MA ♦ ♦ ♦ ♦ ® ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ MA •
f ' ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦♦ MAMA
- ,_r ; � ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦♦ MAMA♦ �♦
'►♦♦♦♦♦♦♦♦♦ MAMA
. ♦♦♦♦♦♦♦♦♦ MAMA
� ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦♦ MAMA
• ® � ♦♦ ♦♦ ♦♦ ♦♦ ♦♦ ♦♦ ♦♦ ♦♦ ♦ ♦�� ♦j.
♦ ♦♦ ♦♦ ♦♦♦♦ 4►