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HomeMy WebLinkAbout03/10/2015 Study Session MinutesI o w N \: 9 MA NA 7 jpl jpj l�- STUDY SESSION MINUTES 11555 W. Ci Cent Dr ive, Marana, Arizona 85653 Council Chambers, March 10, 2015, at or after 6 :00 PM Ed Honea, Mayor Jon Post, Vice Mayor David Bowen, Council Member Patti Comerford, Council Member Herb Kai, Council Member Carol McGorray, Council Member Roxanne Ziegler, Council Member STUDY SESSION CALL TO ORDER AND ROLL CALL. Mayor Hones called the meeting to order at 6:02 p.m. Town Clerk Bronson called roll. All Council Members were present. PLEDGE OF ALLLGIANCL /INVOCA.TIONIMOMENT OF SILENCE. NCL. Led by Mayor Hones. APPROVAL OF AGENDA. Motion to approve the agenda by Vi Ma yor Post, second by Council Mc- Bojven. Passed unanimous CALL TO THE PUBLIC At this time any member of the public is allowed to address the Town Council on any issue within the jurisdiction of the Town Council, except for items scheduled for a Public IJearing at this meeting. The speaker may have up to three minutes to spear. Any persons wishing to address the Council must complete a speaker card located outside the Council Chambers and deliver it to the Town Clerk pr ior to the commencement of the meeting Individuals addressing a meeting at the Call to the Public will not be provided with electronic technology capabilities beyond the existing voice amplification and recording capabilities in the facilities and the Town's overhead projector /document reader. Pursuant to the .Arizona open Meeting Law, at the conclusion of Call to the Public, individual members of the Council may respond to criticism made by those who have add re ssed the Co and may ask staff t o review the platter, or nzay ask that the matter be placed on a future agenda. No speaker cards were presented. March 10, 2015 Study Session Minutes . DISCUSSION /DIRECTION /POSSIBLE ACTION D 1 Resolution No. 2015 -021: Relating to Community Development; approving a contribution of $500 in support of Marana High School S.T.A.N.D. (Students Against Narcotics and Drinking) club's prone night "Lock In" (Vickie Hathaway). Motion to approve by vice Mayor Post, second by Council Member McGorray. Passed unanimously. D 2 Relating to Boards, Commissions and Committees; selecting three potential topics for the Spring 2015 Marana Citizens' Forum (Jocelyn Bronson). Presented by Heath Vescovi. Discussion relating to the zip code topics ensued. Concern was expressed that much effort had already gone into trying to get the U.S.P.S. to change the addressing from Tucson to Marana. Ms. Bronson thanked Council for their comments and noted that the reason the topic was on their list was because the delegates asked to have it added for consideration. Mr. Davidson agreed with Council comments and noted that there is a large population within Marana that have Tucson addresses. He suggested that rather than focus the topic around getting the federal government to change its mind about the Tucson address for Marana residents, the topic could be expanded to recommend how to educate the public about the address and boundary issue. The topic matrix Will be tallied and the top choices presented to the dele for consideration at their March 19 meeting. D 3 Relating to Development; discussion of the Marana Main Street 3 -D Visualization Project. Ryan Mahoney gave a brief overview of the history of creating a Main Street. I-Ie believes that this project will set the stage for building it the way it is envisioned. IIe referred to an exhibit showing entitlements that are already in place. The idea is to take the concepts and make a three dimensional fly - through.. The focus is to create a destination to tie all the parts of the community together in the place where Marana began. A couple of challenges include attention to detail when you're rebuilding a main street. This project will be a tool we can share with the development community. The other challenge is that you can't fake it if you lose your direction for creating that genuine sense of place for a main street. This project came about because we're starting to see some development in the area. This product will be part of the set of tools we can use as a marketing device for ourselves and the development community. Discussions have occurred with one of the owners, and there is some interest in some cost - sharing, and we hope to get more interest from other owners as this develops. We have four different specific plans for the area. Each has its own development scheme in two dimensions. The product being proposing is a 3-D modeling concept, not too different from the one Council viewed of the arena at the Heritage Park, but much larger in scope. It will end up as a fly - through — an experience for the viewer coning off the freeway and entering the main street area. He gave some particulars that the fly - through would illustrate. It is meant to convey the scope and scale of the project. The details will include architecture, public space, and pedestrians inserted for perspective so that from any direction your view will be accurate. one important aspect of a main street is the public park -like space where activities could be held which helps create that March 10, 2015 Study Session Minutes sense of place. It's more than a sidewalk in front of a building that gives you access to get to a business. Mr. Mahoney believes that this project is something we need to be committed to and pay close attention to, and it will involve partnerships between the town and owners of the properties to get buy -in. Council posed questions regarding the current landowners, developer contributions, the timeline for completion, infrastructure and relevance of development to the cost, shelf-life of the product. Mr. Mahoney noted that the $50,000 initial investment would be paid for by the town. There was some interest from one of the owners to help defray some of that cost, but no specific number was given. Mr. Davidson pointed out that a consideration should be given to the idea that this area won't be dust another power center off of the interstate. An exit to a power center off the freeway can exist on its own. A place called Downtown Marana would change people's patterns. It would bring residents and visitors from every area. Most cities and towns with a downtown area or a historical main street bring that element, and Marana needs to have that place. There will be a lot of other expenses and marketing materials along the way that could be matched or contributed to by other developers that we may not necessarily need or have to pay for. But getting ball rolling with the visual image gets people excited and reinforces that it will be a special place where people want to come to. Vice Mayor Post expressed concern over how long it has taken development to begin in this area. with the 3 -1) product, that will show what the end product will look like. But that seems to be a long way into the future. what is Step 1 or are there stages that can be worked through? Mr. Mahoney responded that currently in design is the Main Street going west through Susan Ong's property, trying to remedy some of the issues that have been created on Marana Road. That will be in next fiscal year's budget. On the east side, where Chris Monson's property is, there is one project in -house and another in design. So there will be a requirement to build some of that road infrastructure. It may be investing a little further in infrastructure than he would have to accommodate some of the use he has there, so that people can get an idea of what's there. Vice Mayor Post noted that there's so much traffic on Sandario, can we put some focus on what's available to us now? Mr. Mahoney responded that those improvements are something we will have to budget for incrementally. We do have interest by others on Sandario Road that aren't part of the Main Street that are looking to expand, and those conversations are happening simultaneously. Discussion continued regarding expediting some of the development work due to the current traffic situation at the exit location. Many of the current entitlements have requirements to build infrastructure. Council Member Kai encouraged developer contribution to the project because it will affect all of them. Council Member Comerford emphasized that we need something concrete in place and then move on. Developers need to know what our plan is and move forward. Mr. Davidson stated that the first thing to be done is for Council to consider and approve the street alignment changes. We brought that to you in a study session, and that will be on an upcoming agenda with a simple resolution. The second step which has already been initiated, is the design for the Marana Road realignment. In future fiscal years we need to keep investing on Sandario and the entrance area. This visioning is absolutely critical to get people excited and on board. This will be a powerful tool while we are actually making physical changes to the area. March 10, 2015 Study Session Minutes 3 With respect to questions regar the alignment, Mr. Mahoney stated that staff is bringing back to Council a minor amendment to the General Plan to acknowledge the realignment he indicated on the reap. Council Member Ziegler asked several questions including the timeline for the sewer line from Saguaro Bloom to the plant. Mr. Davidson responded that we are just beyond the 60 percent design plans and will be going to the 90 percent design plan and hopefully will be under construction by the end of the year. We are starting from Gladden I to the future Gladden II development to the Tangerine interchange area and from there the second phase will take it under the river and toward Saguaro Bloom. There is capacity for expansion in this area. Mayor flonea declared that no action was necessary by Council, and the discussion was closed. D 4 Presentation: Relating to Finance; presentation, discussion and possible direction on proposed changes to the comprehensive fee schedule and other various rate and fee adjustments. Erii Montague noted that this item is part of the annual budget process. This is the seventh iteration of this schedule and these are mild and minor changes. The goals are to provide an update on the overall process, present what is being considered and get Council feedback. we are always looking for a good cost recovery element, or fair and equitable fees equal to the value of service provided. He then reviewed the overlay of the fee schedule as it relates to the general budget timeline. � Ie indicated that Xavier Rendon, Management and Budget Analyst, led the evaluation committee which included representatives from various departments including Planning, Engineering and Development Services and Building. The Legal department provided additional review of the fees. Based on the information and direction received from the committee, the procedure to follow for us to consider the fee changes by the tentative budget adoption in May, we will post the Notice of Intent to consider changes by March 20, 2015, and we continue to cooperate and provide information to share with SA.� IBA, M:PA and other interested parties and organizations so that they have an opportunity to review and comment during this process. If the fees are adopted in May, the possible effective date would be July, the beginning of the new fiscal year. These fees and fee changes are not going to have a material effect on the overall budget, but they would be evaluated, considered and included. Of the 31 requested changes, slight modifications will be made for 21 existing fees. These are not substantive, but are largely wording changes. of those, 16 are clarifications, increases to four and decreases to one. Three fees were added, two were related primarily to the airport operations. The third fee is basically a pass - through fee. The town is in the final stage of implementing an online bill payment system where we'll be able to accept water payments. Tied to that is an insufficient funds fee (NSF) of $10. Seven fees were eliminated. The complete schedule is listed in the packet materials. No formal action is requir tonight. Council thanked Mr. Montague and his staff for their efforts. March 10, 2015 Study Session Minutes 4 EXECUTIVE SESSIONS Pursuant to A.R.S. § 38-431.03, the Town Council ma vote to g o into executive session, which will not be open to the public, to discuss certain matters. E I Executive Session pursuant to A.R.S. §38-431.03 (A Council ma ask for discussion or consultation for le advice with the Town Attorne concernin an matter listed on this a FUTURE AGENDA ITEMS Notwithstandin the ma discretion re the items to be placed on the a if three or more Council members re that an item be placed on the a it must be placed on the a for the second re Town Council meetin after the date of the re pursuant to Marana Town Code Section 2-4-2(B). ADJOURNMENT. Motion to adjourn at 6:58 p. m. b Council Member McGorra second b Council Member Kai. Passed unanimousl I hereb certif that the fore are the true and correct minutes of the stud session of the Marana. Town Council meetin held on March 10, 2015. 1 further certif that a q uorum was present. cel C onson, Town Clerk 0 1 � N 6" 9 NA March 10, 2015 Stud Session Minutes 5