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Home My WebLink About05/15/2012 Council Agenda PacketaF OPP= MARANA =/ I rrratrt or manarm MARANA TOWN COUNCIL REGULAR COUNCIL MEETING NOTICE AND AGENDA 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers, May 15, 2012, at or after 7:00 PM Ed Honea, Mayor Patti Comerford, Vice Mayor David Bowen, Council Member Herb Kai, Council Member Carol McGorray, Council Member Jon Post, Council Member Roxanne Ziegler, Council Member ACTION MAY BE TAKEN BY THE COUNCIL ON ANY ITEM LISTED ON THIS AGENDA. Revisions to the agenda can occur up to 24 hours prior to the meeting. Revised agenda items appear in ITALICS. As a courtesy to others, please turn off or put in silent mode all pagers and cell phones. Meeting Times Welcome to this Marana Council meeting. Regular Council meetings are usually held the first and third Tuesday of each month at 7:00 p.m. at the Marana Town Hall, although the date or time may change, or Special Meetings may be called at other times and /or places. Contact Town Hall or watch for posted agendas for other meetings. This agenda may be revised up to 24 hours prior to the meeting. In such a case a new agenda will be posted in place of this agenda. Speaking at Meetings If you are interested in speaking to the Council during Call to the Public, Public Hearings, or other agenda items, you must fill out a speaker card (located in the lobby outside the Council Chambers) and deliver it to the Town Clerk prior to the convening of the meeting. All persons attending the Council meeting, whether speaking to the Council or not, are expected to observe the Council Rules, as well as the rules of politeness, propriety, decorum and good conduct. Any person interfering with the meeting in any way, or acting rudely or loudly will be removed from the meeting and will not be allowed to return. Accessibility To better serve the citizens of Marana and others attending our meetings, the Council Chambers are wheelchair and handicapped accessible. Any person who, by reason of any disability, is in need of special services as a result of their disability, such as assistive listening devices, agenda materials printed in Braille or large print, a signer for the hearing impaired, etc., will be accommodated. Such Regular Council Meeting - May 15, 2012 - Page 1 of 219 special services are available upon prior request to the Town Clerk at least 10 working days prior to the Council meeting. Agendas Copies of the agenda are available the day of the meeting in the lobby outside the Council Chambers or online at www.marana.com, by linking to the Town Clerk page under Agendas, Minutes and Ordinances. For questions about the Council meetings, special services or procedures, please contact the Town Clerk, at 382-1999, Monday through Friday from 8:00 a.m. to 5:00 p.m. Posted no later than Monday, May 14, 2012, 7:00 PM, at the Marana Municipal Complex, the Marana Operations Center and at www.marana.com under Town Clerk, Agendas, Minutes and Ordinances. REGULAR COUNCIL MEETING CALL TO ORDER AND ROLL CALL PLEDGE OF ALLEGIANCE /INVOCATION/MOMENT OF SILENCE APPROVAL OF AGENDA CALL TO THE PUBLIC At this time any member of the public is allowed to address the Town Council on any issue not already on tonight's agenda. The speaker may have up to three minutes to speak. Any persons wishing to address the Council must complete a speaker card located outside the Council Chambers and deliver it to the Town Clerk prior to the commencement of the meeting. Individuals addressing a meeting at the call to the public will not be provided with electronic technology capabilities beyond the existing voice amplification and recording capabilities in the facilities and the town's overhead projector /document reader. Pursuant to the Arizona Open Meeting Law, at the conclusion of Call to the Public, individual members of the council may respond to criticism made by those who have addressed the Council, may ask staff to review the matter, or may ask that the matter be placed on a future agenda. PROCLAMATIONS MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS PRESENTATIONS P 1: Presentation: Relating to the Promotion of Heritage; the purchase of 28.8 acres of Arizona State Land adjacent to Heritage Park Drive for Heritage Park. (Tom Ellis) CONSENT AGENDA The Consent Agenda contains items requiring action by the Council which are generally routine items not requiring Council discussion. A single motion will approve all items on the Consent Regular Council Meeting - May 15, 2012 - Page 2 of 219 agenda, including any resolutions or ordinances. A Council Member may remove any issue from the Consent agenda, and that issue will be discussed and voted upon separately, immediately following the Consent agenda. C 1: Relating to Personnel; consideration of proposed amendments to the Town's Personnel Policies and Procedures, revising Chapter 2 - Employment Process (Suzanne Machain) C 2: Relating to Personnel; consideration of proposed amendments to the Town's Personnel Policies and Procedures, revising Chapter 1 - General Employment Rights and Responsibilities, Section 1 -1 -3 "Equal Employment Opportunity Program" (Suzanne Machain) C 3: Resolution No. 2012 -26: Relating to Utilities; approving and authorizing the Mayor to execute the Amended and Restated Agreement for Construction of Water Facilities and Provision of Water Utility Service for the Saguaro Bloom Development Project (Frank Cassidy) C 4: Minutes of the May 1, 2012 study session and regular meeting LIQUOR LICENSES BOARDS, COMMISSIONS AND COMMITTEES B 1: [Marana Town Council acting as the Gladden Farms Community Facilities District Board of Directors] : A Resolution of the District Board of Gladden Farms Community Facilities District, a Community Facilities District of Arizona, approving a tentative budget for fiscal year 2012 -2013 pursuant to ARS §48 -716; setting a public hearing date on said tentative budget; filing statements and estimates of the operation and maintenance expenses of the district, the costs of capital improvements to be financed by the approved ad valorem tax levy, and the amount of all other expenditures for public infrastructure and enhanced municipal services proposed to be paid from the tax levy and of the amount to be raised to pay general obligation bonds of the district, all of which shall be provided for by the levy and collection of ad valorem taxes on the assessed value of all the real and personal property in the district; providing for notice of filing the statements and estimates, and notice of a public hearing on the portions of the statements and estimates not relating to debt service on general obligation bonds; and providing that this resolution shall be effective after its passage and approval according to law (Erik Montague) B 2: [Marana Town Council acting as the Gladden Farms (Phase II) Community Facilities District Board of Directors]: A Resolution of the District Board of Gladden Farms (Phase II) Community Facilities District, a Community Facilities District of Arizona, approving a tentative budget for fiscal year 2012 -2013 pursuant to ARS §48 -716; setting a public hearing date on said tentative budget; filing statements and estimates of the operation and maintenance expenses of the district, the costs of capital improvements to be financed by the approved ad valorem tax levy, and the amount of all other expenditures for public infrastructure and enhanced municipal services proposed to be paid from the tax levy and of the amount to be raised to pay general obligation bonds of the district, all of which shall be provided for by the levy and collection of ad valorem taxes on the assessed value of all the real Regular Council Meeting - May 15, 2012 - Page 3 of 219 and personal property in the district; providing for notice of filing the statements and estimates, and notice of a public hearing on the portions of the statements and estimates not relating to debt service on general obligation bonds; and providing that this resolution shall be effective after its passage and approval according to law (Erik Montague) B 3: [Marana Town Council acting as the Saguaro Springs Community Facilities District Board of Directors] : A Resolution of the District Board of Saguaro Springs Community Facilities District, a Community Facilities District of Arizona, approving a tentative budget for fiscal year 2012 -2013 pursuant to ARS §48 -716; setting a public hearing date on said tentative budget; filing statements and estimates of the operation and maintenance expenses of the district, the costs of capital improvements to be financed by the approved ad valorem tax levy, and the amount of all other expenditures for public infrastructure and enhanced municipal services proposed to be paid from the tax levy and of the amount to be raised to pay general obligation bonds of the district, all of which shall be provided for by the levy and collection of ad valorem taxes on the assessed value of all the real and personal property in the district; providing for notice of filing the statements and estimates, and notice of a public hearing on the portions of the statements and estimates not relating to debt service on general obligation bonds; and providing that this resolution shall be effective after its passage and approval according to law (Erik Montague) B 4: [Marana Town Council acting as the Vanderbilt Farms Community Facilities District Board of Directors] : A Resolution of the District Board of Vanderbilt Farms Community Facilities District, a Community Facilities District of Arizona, approving a tentative budget for fiscal year 2012 -2013 pursuant to ARS §48 -716; setting a public hearing date on said tentative budget; filing statements and estimates of the operation and maintenance expenses of the district, the costs of capital improvements to be financed by the approved ad valorem tax levy, and the amount of all other expenditures for public infrastructure and enhanced municipal services proposed to be paid from the tax levy and of the amount to be raised to pay general obligation bonds of the district, all of which shall be provided for by the levy and collection of ad valorem taxes on the assessed value of all the real and personal property in the district; providing for notice of filing the statements and estimates, and notice of a public hearing on the portions of the statements and estimates not relating to debt service on general obligation bonds; and providing that this resolution shall be effective after its passage and approval according to law (Erik Montague) COUNCIL ACTION A 1: Ordinance No. 2012.03: Relating to Finance; adopting the amended Town of Marana Comprehensive Fee Schedule and designating an effective date Resolution No. 2012 -27: Relating to Finance; declaring the amended Town of Marana Comprehensive Fee Schedule as a public record filed with the Town Clerk (Erik Montague) A 2: Resolution No. 2012 -28: Presentation: Relating to Budget; adopting the fiscal year 2012 -2013 tentative budget (Erik Montague) Regular Council Meeting - May 15, 2012 - Page 4 of 219 ITEMS FOR DISCUSSION /POSSIBLE ACTION D 1: Relating to Legislation and Government Actions: Discussion and possible action regarding all pending state, federal, and local legislation government actions and on recent and upcoming meetings of other governmental bodies (Gilbert Davidson) EXECUTIVE SESSIONS E 1: Executive Session pursuant to A.R.S. §38- 431.03 (A)(3), Council may ask for discussion or consultation for legal advice with the Town Attorney concerning any matter listed on this agenda. E 2: Executive session pursuant to A.R.S. § 38- 431.03(A)(3),(4) and (7), for discussion or consultation with the Town's attorneys and to instruct the Town's representatives concerning (1) the lawsuit entitled Town of Marana v. Pima County/Pima County v. Marana (consolidated), Maricopa County Superior Court No. CV2008- 001131, Arizona Court of Appeals No. 1 CA CV 1103 8 1; (2) the lawsuit entitled Pima County v. Town of Marana, Pima County Superior Court No. C20116094; and (3) pending legal issues, settlement discussions and contract negotiations relating to the transition of Marana wastewater collection and treatment to the Town of Marana FUTURE AGENDA ITEMS Notwithstanding the mayor's discretion of what items to place on the agenda, if three or more council members request an item to be placed on the agenda, it must be placed upon the agenda for the second regular town council meeting after the date of the request (Marana Town Code, Title 2, Chapter 2 -4, Section 2 -4 -2 B) ADJOURNMENT Regular Council Meeting - May 15, 2012 - Page 5 of 219 1 MARANA =/ I TrMW 3r m+ nr riL 11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653 Council Chambers, May 15, 2012, 7:00 PM To: Mayor and Council Item P 2 From: Tom Ellis, Parks and Recreation Director Strategic Plan Focus Area: Heritage Strategic Plan Focus Area - Additional Information: The Marana Strategic Plan 2012 Update includes Heritage as one of five strategic focus areas. Initiative five under this focus area is "Develop Heritage Park ". Strategy A of this inititive is to acquire State lease land for Heritage Park. Subj ect: Presentation: Relating to the Promotion of Heritage; the purchase of 28.8 acres of Arizona State Land adjacent to Heritage Park Drive for Heritage Park. Discussion: In 2003 the Town of Marana obtained an agricultural lease from Arizona State Land Department for property adjacent to the east bank of the Santa Cruz River and fronted by Sanders Road. The goal was to use this and adjoining properties to develop a park to honor and celebrate the rich culture and history that is Marana. As the Town of Marana works to create a comunity with a strong sense of place, it is important that the town develop key initiatives and high quality projects. The Heritage River Park celebrates Marana's rich history and agricultural heritage and provides an opportunity to offer a sense of place for the community and economic benifits through private - public partnerships. A key piece of this initiative was realized May 2, 2012 when the Town successfully purchased 28.8 acres of the original lease from the Arizona State Land Department. Being the only entity represented at the auction, the Town purchased the property at the State's appraised price of $395,000. The purchase enables the Town and its partners to make significant investments and improvements to the property. To mark this major step in the Marana Heritage River Park vision becoming reality, a celebration is planned at the Pole Barn Ramada in front of the Heritage House, 13275 Heritage Park Drive at 8:30 a.m. May 31, 2012. ATTACHMENTS: Name: ❑ Locator_Map.pdf Description: State Land Locator Map Type: Cover Memo Staff Recommendation: Suggested Motion: Regular Council Meeting - May 15, 2012 - Page 6 of 219 Town of Marana Application to Purchase State Land ___.. -.� �* w4 o } x • - t � ?C� �.n� dr ti n } - r t � . r ti t ' �� " { " ter • ,� � yy�1rY r .. � � fr ■. - — te r. ` , J1�- ; ,' _ 4k or. f1b API `< - �. - • '} 4 4 .4 �i , i 7 f .�� ^Y ■• I,r - . �* �■ w Y . ' • ?L • " P t AFT } r•. .�� t i • • I .` `•s a _ �+ - - y "s' ■ 7Y ; +A 4 r # .. .. .., _ - - sl d ^ =� � =p.Y, i + {� r • }._ _ 1 + t 4+ 0 do lm 1 p 1 p AA ' fY �} y * +r5 .,. w �• I [ • a + '. Ate • ■ * R I s / ya S � e *1" •J. ' r .} ■ Fr 11 '�. 5 •'. '♦ :' " - r y • . 4 } �, , . At r '. ' - ."7'S � `1h.�.� "ti'' y • � r � � r _ a. * r � � . 9 y ■ a , * iL 0 750 1500 2250 ft. Note: This map was generated from the Town of Marana's GIS Web mapping application MARGIS and is to be used for internal reference use only. GIS data is constantly changing so layers that appear on this map may or may not be accurate or current depending on the da KT AiMPdfien Nflfff 15, 2012 - Page 7 of 219 Notes: 11 S -11 E -33 A portion of the SE 1/4 MM Legend R ai l roa d Streets Maj Streets -ll U Parcels M arana Town B oun da r y U11p, N Scale: 1:7,641 aF OPP= MARANA =/ I rrratrt or manarm 11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653 Council Chambers, May 15, 2012, 7:00 PM To: Mayor and Council Item C 1 From: Suzanne Machain, Human Resources Director Strategic Plan Focus Area: Not Applicable Subject: Relating to Personnel; consideration of proposed amendments to the Town's Personnel Policies and Procedures, revising Chapter 2 - Employment Process Discussion: The attached proposed personnel policy amendments reflect changes related to the Town's employment process and are intended to provide more flexibility and efficiencies in hiring personnel. A discussion of the substantive changes follows: Posting Requirements The current employment process requires the Town to post job openings for a period of not less than 10 working days. Ten working days is typically long enough to draw a sufficient number of candidates to evaluate for most jobs, however for specific recruitments that draw large amounts of candidates, 10 days is too long. Recent recruitments for labor and clerical /administrative positions have yielded hundreds of applications which is burdensome to facilitate. Staff is recommending that the policy be amended to require a minimum posting period of 5 working days. This will not preclude the Town from keeping a job posting open for longer periods as needed. Internal Competitive Recruitment Process Current policy limits the conditions under which Town employees may apply for internal job postings. The policy allows regular full- and part -time employees to compete for internal opportunities, however temporary employees are restricted from applying. Restrictions of this nature are common and generally serve to prevent circumvention of a competitive recruitment process whereby a hiring manager will hire a short term temporary or contract temporary employee and 'slide' them into a permanent position. While this restriction is appropriate for short term seasonal type workers, it would be appropriate to consider allowing longer term temporary employees to apply. The Town code and personnel policies provide for short-term (which carries a 6 month maximum employment period) and term- limited (which carries a 36 month maximum employment period) employment. Short-term employment positions are used to augment the workforce due to seasonal and other specific temporary workload needs that require additional staffing. Term- limited employment positions are used to complete work related to a specific grant, capital improvement project, technology services project or other non - routine substantial body of Regular Council Meeting - May 15, 2012 - Page 8 of 219 work, or to serve in a regular position due to an extended leave of absence of a regular employee. Historically, most term - limited employment in the Town has run the maximum time allowable (36 months). Although both short -term and term - limited temporary employees are considered "at will," term - limited temporary employees enjoy many of the same benefits as regular employees such as health insurance and pension plan participation. In essence, they are much like regular employees with the exception of employment appeal rights. As proposed, the policy amendment will allow term - limited temporary employees to apply for internal job opportunities provided they have worked for the Town a minimum of 1040 consecutive hours. This change recognizes employees for the investment and contributions they've made to the Town by allowing them to apply for regular employment through an internal recruitment process. Non - Competitive Process Normally, the Town recruits to fill vacancies through either an external competitive recruitment process whereby any member of the public (including any employee) may apply, or an internal competitive process whereby only regular employees are eligible to apply. The proposed policy amendments address the need to hire employees into regular positions under three scenarios (described below) through anon- competitive appointment. On occasion, the Town has need to fill a position under emergency circumstances while the Town conducts a competitive search. On rare occasion, the Town Manager may identify an individual whose expertise and skills are aligned with pressing Town needs or strategic priorities. Additionally, the Town may wish to recognize the skills and talents of a proven regular or term - limited temporary employee. The proposed policy amendments are recommended to allow for such non - competitive appointments to be made. Fingerprinting The last substantive change to Chapter 2 reflects the Town's procedure for fingerprinting candidates for employment in accordance with the law and the amendments to the Town Code that Council adopted for Parks and Recreation employees in 2010. Other changes included throughout Chapter 2 are simply clean -up work to bring the chapter into line with current policies, procedures, and laws, since Chapter 2 has not been revised since 1999. Financial Impact: Not applicable ATTACHMENTS: Name: Description: Type: ❑ 00030133.DOC Proposed revisions to Chapter 2 Backup Material Staff Recommendation: Staff recommends that the proposed policy amendments be brought back for consideration and adoption by the council at the June 5, 2012 council meeting. Suggested Motion: I move to direct staff to return with the proposed personnel policy changes to Chapter 2 - Employment Process as discussed for final consideration and adoption at the June 5, 2012 council meeting. Regular Council Meeting - May 15, 2012 - Page 9 of 219 .N M TDWN OF MARANA 191mormil 2 0 =1 tv EMPLOYMENT PROCESS Policy 2 -1 u1QioiG oQQG RECRUITMENT Vacancies for regular and temporary, full- and part -time classified and unclassified positions may be filled by an external competitive recruitment process, an internal competitive recruitment p rocess or a non - competitive process. tea- nsf °r, r,r ^r�,^ r, ,�° r, r°_° r►I^wment ^r fr-m NNW IMMM I^„rr, °n+ I;c �t- n,'- iRh�To� t eved. The Human Resources Department and the hiring department will work together to develop recruitment and selection strateaies for each vacant position. The Human Resources Department is responsible for ensuring compliance with all applicable laws and policies regarding recruitment and shall conduct all recruitment processes. The hiring department is responsible for the selection of candidates. Section 2 -1 -1 Conditions of Employment The appointment, promotion and tenure of every Town employee shall be conditioned solely on merit and fitness and the satisfactory performance of the duties and responsibilities assianed. No employee or applicant shall be discriminated aaainst on the basis of race, color, national origin, religion, sex, disability, marital or familial status, veteran status or political affiliation. Section 2 -1 -2 External Competitive Recruitment Process A. Positions selected for an external competitive recruitment process may be Dublicized to the general Dublic by advertisement in a newspaper of appropriate circulation, by posting announcements in Town facilities, through electronic means such as the Town's website, or by other methods as determined by the Human Resources Director or designee, with the goal of reaching the broadest audience available. B. Positions will be open and applications accepted for a minimum of five working days. C. Any Town employee may apply for positions posted as external recruitments. Section 2 -1 -3 Internal Competitive Recruitment Process A. Positions selected for an internal competitive recruitment process may be Dublicized to Town employees by posting announcements in Town facilities, through electronic means such as the Town's website or Town e -mail, or by other methods as determined by the Human Resources Director or designee. B. Positions will be open and applications accepted for a minimum of five working days. {00030133.DOC / 2 12 -1 5/4/12 Regular Council Meeting - May 15, 2012 - Page 10 of 219 .N M TDWN OF MARANA 191mormil 2 0 =1 tv EMPLOYMENT PROCESS C. Regular employees who have completed an initial evaluation period in any position with the Town may apply for positions posted as internal recruitments. Regular employees who are serving in a second or subseauent initial evaluation period in a new position may also apply for positions posted as internal recruitments. D. Term - limited temporary employees who meet all of the following criteria may apply for positions posted as internal recruitments. 1. The temporary employee must be employed directly with the Town and not through a temporary agency or under a contract: 2. The employee must have worked a minimum of 1040 hours in the temporary position; and 3. The employee must have completed a written application for the temporary position and that application must be on file in their official personnel file in the Human Resources Department, E. Short -term temporary employees are not eligible to apply for positions posted as internal recruitments. Section 2 -1 -4 Non - Competitive Process A. The Town of Marana actively seeks a aualified. diverse workforce through competitive -- recruitment processes. The Town recognizes, however, that there may be situations in which a compelling justification exists to make a non - competitive selection. B. Non - competitive selections shall only be made with the approval of the Town Manager, C. All candidates selected through a non - competitive process must meet the minimum aualifications of the position in auestion. D. In all cases. the Human Resources Department and the hiring department shall document the circumstances of the non - competitive hire with a memorandum to the personnel file of the employee hired through the non - competitive process. E. The following circumstances may justify an appointment without a competitive recruitment process: 1. In an emergency situation in which failure to fill a vacancy would compromise the operations of the Town. the Town may temporarily hire someone to fill the position while it conducts a competitive search. {00030133.DOC / 2 12 -2 5/4/12 Regular Council Meeting - May 15, 2012 - Page 11 of 219 .N M TDWN OF MARANA 191mormil 2 0 =1 tv EMPLOYMENT PROCESS 2. On rare occasions. the Town Manager may identify an individual whose expertise and skills are aligned with pressing Town needs or strategic priorities. When time and resources limit the Town's ability to competitively recruit such an individual. the hiring department and /or the Human Resources Department may recommend to the Town Manager that the individual be hired on a non - competitive basis. 3. Reaular employees who resign from Town service may be considered for re- employment without a competitive recruitment process in accordance with Policy 8 -4 of these Personnel Policies and Procedures. 4. In recoanition of an employee's talents, contributions, and performance. the Town may appoint a current regular employee who has completed an initial evaluation period in any position with the Town or a term - limited temporary employee who has worked a minimum of 1040 hours to a regular or temporary position within the Town without conducting a competitive search. {00030133.DOC / 2 12 -3 5/4/12 Regular Council Meeting - May 15, 2012 - Page 12 of 219 .N M TDWN OF MARANA 191mormil 2 0 =1 tv EMPLOYMENT PROCESS {00030133.DOC / 2 12 -4 5/4/12 Regular Council Meeting - May 15, 2012 - Page 13 of 219 .N M TDWN OF MARANA 191mormil 2 0 =1 tv EMPLOYMENT PROCESS {00030133.DOC / 2 12 -5 5/4/12 Regular Council Meeting - May 15, 2012 - Page 14 of 219 .N M TDWN OF MARANA 191mormil 2 0 =1 tv EMPLOYMENT PROCESS Policy 2-42 EMPLOYMENT APPLICATION Section 2 -42-1 Emnlovment Application A. Applications #ems shall be accepted for positions that are open. B. An applicant may apply for more than one position, provided that each position is open for applications. C. Application forms normally require information regarding training, work experience, other pertinent personal and employment information and employment references. Each applicant, including senior management, must submit a completed application. D. Each application must be signed by the person submitting the application and filed with the Human Resources Department. Applications submitted electronically via the Town's website may be signed electronically. All applications, together with accompanying materials, become the property of the Town. E. The employment process may require that applicants submit to a physical examination in compliance with the Americans with Disabilities Act and /or to fingerprint background investigations as defined in the Fingerprinting Policy. Section 2 -42-32 Rejection of Application The Town may reject any application that indicates that the applicant does not possess the minimum qualifications required for the position, has made any misstatement of any material fact or has practiced any deception or fraud in his /her application. {00030133.DOC / 2 12 -6 5/4/12 Regular Council Meeting - May 15, 2012 - Page 15 of 219 .N M TDWN OF MARANA 191mormil 2 0 =1 tv EMPLOYMENT PROCESS Policy 2-63 EXAMINATION Selection techniques used by the Town are impartial, practical and job - related and are designed to determine the candidate's knowledge, skills and abilities for the position. The examinations used may include but are not limited to oral, written, performance, in- basket exercise or assessment center, physical /mental fitness and training /experience evaluations. In addition, evaluation of past work performance, work samples, personal interviews, and background investigations may be used in the selection process. Section 2-63 -1 Physical And Mental Fitness A. All applicants for Town employment shall be of sufficient mental and physical fitness to be able to perform the essential functions of the positions for which they have applied. The physical and mental fitness of individuals entering Town employment may be evaluated by physicians Or employee assistance professionals approved by the Town. Current employees may be subject to medical examinations or inquiries when they are job - related and consistent with business necessity. B. Reasonable accommodation for a qualified individual with a disability shall be provided unless provision of such an accommodation would impose an undue hardship upon the Town. The physical and mental qualifications of entering or current employees with disabilities may be evaluated by physicians approved by the Town. C. Sworn police employees who belong to the Arizona Public Safety Retirement Plan must continue to meet the physical, mental, psychological and emotional requirements for their job classifications as defined by Police Department policy. Section 2-63 -2 Pre - Employment Drug Test Applicants selected for employment in safety sensitive positions will normally submit to a pre - employment drug test for illegal drugs. Any potential hire who tests positive for illegal drug use will be ineligible for employment with the Town. Section 2-63 -3 Test Development The examination contents are developed by the hiring department with assistance provided by the Human Resources Department. Examination contents are confidential, and unauthorized disclosure to any candidate is grounds for discipline. In certain situations, outside consultants may be contracted to assist with test development. {00030133.DOC / 2 12 -7 5/4/12 Regular Council Meeting - May 15, 2012 - Page 16 of 219 .N M TDWN OF MARANA 191mormil 2 0 =1 tv EMPLOYMENT PROCESS Section 2-63 -4 Test Administration The testing process will be administered by the Human Resources Department unless otherwise designated to the hiring department. Section 2-63 -5 Reasonable Accommodation The Human Resources Department shall ensure that reasonable accommodations are made in test procedures so that persons with disabilities can be tested in an appropriate manner. {00030133.DOC / 2 12 -8 5/4/12 Regular Council Meeting - May 15, 2012 - Page 17 of 219 .N M TDWN OF MARANA 191mormil 2 0 =1 tv EMPLOYMENT PROCESS Policy 2-64 PREFERENCES The Town shall follow state law with regard to hiring preferences for disabled individuals, veterans and spouses of veterans. �� °r�nr, m °� 7C 7 MI Ini o nd o lg o d' 17I G )RS 1 9rn +inn Proof of eligibility for +"° rJIG %4,IINIt L preference ' stn timminnt must be presented to the Human Resources Department at the time of application or examination. {00030133.DOC / 2 12 -9 5/4/12 Regular Council Meeting - May 15, 2012 - Page 18 of 219 .N M TDWN OF MARANA 191mormil 2 0 =1 tv EMPLOYMENT PROCESS Policy 2-75 INTERVIEWING Interviews may be conducted to gather information specific to the candidate's ability to meet job requirements. Interviewers will prepare an appropriate process that relates to the applicant's ability to meet educational, technical and other requirements of the position to be filled. The focus of the interview will normally be on the applicant's work and pertinent non -work experience. Section 2-75 -1 Interview Process A. The Human Resources Department shall coordinate the interview process unless otherwise designated to the hiring department. B. An interview panel will be selected and confirmed by the Human Resources Department with input by the hiring department. The panel shall generally consist of personnel who have expertise with the technical elements of the position and a personnel expert. Relatives or personal friends of the applicants will be excluded from serving on the panel. Reasonable accommodations shall be made for disabled applicants to allow participation in the interview process. C. The nor moat ue0%a hiring department and the Human Resources Department shall be responsible for the development of interview questions and standards for measurement of candidate responses. 1. Consistency will be maintained in the questions asked of all candidates. 2. The questions must be job related. 3. Questions that pertain to race, religion, sex, marital status or other protected classes or other inquiries that directly or indirectly disclose such information are prohibited. 4. Inquiries about an applicant's ability to read, write or speak foreign languages are permitted when such inquiries are based on job requirements. 5. The Human Resources Department staff, 1 m provide the interview panel with copies of the applications of final candidates prior to the interview, along with proposed interview questions and a schedule of interviews. Human Resources Department staff will ROFM meet with panel members prior to the interview for an orientation on appropriate interview and assessment techniques needed to evaluate each candidate objectively on an as- needed basis. 6. Each panel member will score the candidates independently. {00030133.DOC / 2 12 -10 5/4/12 Regular Council Meeting - May 15, 2012 - Page 19 of 219 .N M TDWN OF MARANA 191mormil 2 0 =1 tv EMPLOYMENT PROCESS 7. Following the interview, interview results and Department the interview panel shall reach consensus and report the recommendations to the Human Resources {00030133.DOC / 2 12 -11 5/4/12 Regular Council Meeting - May 15, 2012 - Page 20 of 219 .N M TDWN OF MARANA 191mormil 2 0 =1 tv EMPLOYMENT PROCESS Policy 2-86 REFERENCE CHECK It is the policy of the Town to carefully investigate the backgrounds of all prospective applicants selected for employment to ensure that the relevant facts about an applicant's employment history and personal background have not been misstated, either on the employment application or resume or during the job interview. Section 2-86 -1 Procedure A. After an applicant has been selected for employment, the Human Resources staff will conduct employment verification and reference checks on the applicant. Parts of the reference check may be delegated to the hiring department. B. Police personnel will conduct an employment verification and reference check as part of its process of qualifying p olice Department candidates before selection. C. Certain safety- sensitive positions may be designated by the Human Resources Department to undergo a thorough background check by the Police Department. D. Applicants are required to sign a release authorizing the respective employer or educational institution to release the appropriate information to the Town. E. Results of the reference check and /or background check will help determine the applicant's fitness for the position. {00030133.DOC / 2 12 -12 5/4/12 Regular Council Meeting - May 15, 2012 - Page 21 of 219 JI �N M TDWN OF MARANA 191mormil 2 0 =1 tv EMPLOYMENT PROCESS r w - • ■ 11111111 1111111 1 , {00030133.DOC / 2 12 -13 5/4/12 Regular Council Meeting - May 15, 2012 - Page 22 of 219 .N M TDWN OF MARANA 191mormil 2 0 =1 tv EMPLOYMENT PROCESS Policy 2 7 SELECTION AND OFFER The hiring department is responsible for the selection of candidates. 4 ror E)RgRgeR �P +inn +n hire UV AI ho fMMA =r -d t lnin nAnnnrr fnr find nnmr � The Human Resources Department is responsible for contacting the successful candidate and extendini an offer. {00030133.DOC / 2 12 -14 5/4/12 Regular Council Meeting - May 15, 2012 - Page 23 of 219 .N M TDWN OF MARANA 191mormil 2 0 =1 tv EMPLOYMENT PROCESS {00030133.DOC / 2 12 -15 5/4/12 Regular Council Meeting - May 15, 2012 - Page 24 of 219 �N M TDWN OF MARANA 191mormil 2 0 =1 tv EMPLOYMENT PROCESS Policy 2 8 FINGERPRINTING Section 2 8 -1 Affected Positions Candidates for employment in the following positions shall, as a condition of hire, furnish a full set of fingerprints on a standard fingerprint card to the town. A. WN Positions in which the employees_' I A th MR a job duties include unsupervised contact with minor children r+nn ho r+nMr►lotPr1 B. Parks and recreation department positions in which the employees work directly with children under the age of 18 or vulnerable adults. For purposes of this Dolicy. "vulnerable adult" shall be defined as set forth in the Marana Town Code. C. All Dolice department positions. D. Positions in the Marana Municipal Court, in accordance with any applicable Arizona Supreme Court administrative orders or directives. Section 2 -8 -2 Procedures 4-A. All fingerprints furnished pursuant to this policy shall be submitted to the Arizona Department of Public Safety through the Marana Police Department. The Arizona Department of Public Safety is authorized to exchange this fingerprint data with the Federal Bureau of Investigation pursuant to A. R.S. § 41 -1750 and Public Law 92 -544 for the purpose of obtaining state and federal criminal history record information. 2-B. The results of the criminal history record information checks nn f lnnPrprin +� shall be provided to and maintained by the Human Resources Department rliror+ +nr a nrJ c hpil ho kpmt r C. Criminal history record information obtained by the Town pursuant to this policy shall be used only for the purpose of evaluating the fitness of prospective employees. The town shall comply with all relevant state and federal rules and regulations regarding the dissemination of criminal history record information. {00030133.DOC / 2 12 -16 5/4/12 Regular Council Meeting - May 15, 2012 - Page 25 of 219 .N M TDWN OF MARANA 191mormil 2 0 =1 tv EMPLOYMENT PROCESS Section 2 -8-23 Failure to Comply A. Any potential employee who is subject to the requirements of this policy and who fails to agree to be fingerprinted shall not be offered employment with the Town. B. Any current employee who is subject to the requirements of this policy who fails to agree to be fingerprinted shall be subject to immediate termination. Torrr,in.� r, � f —a-rT Termination of an employee under this section supersedes the progressive discipline policies in the Discipline System Policy. {00030133.DOC / 2 12 -17 5/4/12 Regular Council Meeting - May 15, 2012 - Page 26 of 219 .N M TDWN OF MARANA 191mormil 2 0 =1 tv EMPLOYMENT PROCESS Policy 2 9 EMPLOYEE ORIENTATION All new regular full -time and regular part -time employees will be scheduled +„ moo+ W ot h u, im�n for general orientation. Each employee will be provided with information on employee benefits and Town policies. Human Resources will distribute and explain the benefits enrollment forms and their completion deadlines. Section 2 9 -1 Citizenship All newly hired employees must present evidence of United States citizenship or registration as a legal alien at the time of orientation in accordance with the Immigration Reform and Control Act of 1986 and the Legal Arizona Workers Act. All law enforcement applicants must be United States citizens. Section 2 9 -2 Loyalty Oath All Town employees im mmmr -ary emmiewee&, shall take the oath or affirmation as ' T %.w I I prescribed by state law at the time of orientation. Section 2 9 -3 Hiring Department Responsibilities The hiring department provides additional information, including: A. Work standards and regulations; B. Hours of work, time s sheets /payroll records leave requests; C. Description and duties of the position; D. Safety rules and procedures, location of safety or protective equipment; E. Tour of the work area, including location of equipment, supplies, etc. and the procedures for use of the work area materials; F. Introduction to co- workers; G. Schedule for lunch and breaks; H. When and to whom to report absence from work; I. Who is responsible for performance planning and review. {00030133.DOC / 2 12 -1 5/4/12 Regular Council Meeting - May 15, 2012 - Page 27 of 219 �N M TDWN OF MARANA 191mormil 2 0 =1 tv EMPLOYMENT PROCESS Section 2 9 -4 Date of Hire /Length of Service Anniversary Date of hire shall mean the effective starting date of the individual's employment with the Town to determine length of service. {00030133.DOC / 2 12 -19 5/4/12 Regular Council Meeting - May 15, 2012 - Page 28 of 219 .N M TDWN OF MARANA 191mormil 2 0 =1 tv EMPLOYMENT PROCESS {00030133.DOC / 2 12 -20 5/4/12 Regular Council Meeting - May 15, 2012 - Page 29 of 219 .N M TDWN OF MARANA 191mormil 2 0 =1 tv EMPLOYMENT PROCESS {00030133.DOC / 2 12 -21 5/4/12 Regular Council Meeting - May 15, 2012 - Page 30 of 219 .N M TDWN OF MARANA 191mormil 2 0 =1 tv EMPLOYMENT PROCESS Policy 2-4 EMPLOYEE IDENTIFICATION CARDS It is the policy of the Town of Marana to issue � electronic access identification cards to all regular full -time and regular part -time employees. Cards may also be issued to other Town officials who may require Town identification or facility access while working or representing the Town. The , , ur~„r R1 Technology Services Department is responsible for the issuance of electronic access identification cards. The Police Department may issue its own department identification card in lieu of or in addition to the Town identification card. Section 2- X4 -1 Issuance, Use and Return of Card A. The card shall be carried at all times when an employee is acting in an official capacity. The card shall be used as identification if requested by a member of the public or another Town employee. B. Unauthorized or inappropriate use of the employee identification card is prohibited and will result in disciplinary action. C. It is the employee's responsibility to ensure accurate and timely updates of information contained on the employee identification card. D. Each employee is responsible for possession of the identification card and to take care to protect it from loss, theft or misuse. Employees shall report all . +ho W'r,� lost, sto len. damaged of or destroyed electronic access identification cards it Is +ho 61 1 I MP14 rover Wwr W ilwohmimill M f the emm +n remer+ to their Department Head and to the Rese lr^ °c Technology Services Department so that it can be replaced. E. All cards remain the property of the Town and shall be returned to the employee's Department Head or to the Human Resources Department upon termination of employment or upon special request by the employee's Department Head or the Human Resources Department. {00030133.DOC / 2 12 -22 5/4/12 Regular Council Meeting - May 15, 2012 - Page 31 of 219 aF OPP= MARANA =/ I rrratrt or manarm 11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653 Council Chambers, May 15, 2012, 7:00 PM To: Mayor and Council Item C 2 From: Suzanne Machain, Human Resources Director Strategic Plan Focus Area: Not Applicable Subject: Relating to Personnel; consideration of proposed amendments to the Town's Personnel Policies and Procedures, revising Chapter 1 - General Employment Rights and Responsibilities, Section 1 -1 -3 "Equal Employment Opportunity Program" Discussion: The attached proposed personnel policy amendment coincides with recommended changes made to Chapter 2 - Employment Process which are also under consideration at tonight's meeting. Proposed deletions are shown on the attachment with strikeouts and proposed additions are shown with double - underlining. The proposed language changes the minimum number of working days that a recruitment application period will normally be kept open. The current application open period is a minimum of 10 working days and the recommended period is a minimum of 5 working days. The Town may still hold an application period open longer, as circumstances dictate. ATTACHMENTS: Name: Description: Type: ❑ 00030142.DOC Proposed amendments to Chapter 1 Backup Material Staff Recommendation: Staff recommends that the proposed policy amendments be brought back for consideration and adoption by the council at the June 5, 2012 council meeting. Suggested Motion: I move to direct staff to return with the proposed personnel policy changes to Chapter 1 - General Employment Rights and Responsibilities as discussed, for final consideration and adoption at the June 5, 2012 council meeting. Regular Council Meeting - May 15, 2012 - Page 32 of 219 A N14 MARANA TOWN OF MARANA A 0 0 FMA 2 0 =1 A GENERAL EMPLOYMENT RIGHTS AND RESPONSIBILITIES Policy 1 -1 EQUAL EMPLOYMENT OPPORTUNITY The Town of Marana provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or status as a Vietnam era or special disabled veteran in accordance with applicable federal laws. Section 1 -1 -1 Non - Discrimination The Town complies with applicable state laws governing non - discrimination in employment. This policy applies to all terms and conditions of employment, including but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. A. Reasonable Accommodation The Town also provides equal treatment for disabled employees who can perform with accommodation the essential tasks of the position that are bona fide occupational qualifications of the position when such accommodations do not impose an undue hardship on the Town. B. Affirmative Action To further the principle of equal employment opportunity for all, the Town has implemented an affirmative action program for minorities and women, individuals with disabilities and Vietnam era and special disabled veterans. Section 1 -1 -2 Consequences of Prohibited Conduct Violations of this policy may be cause for the full range of disciplinary action, up to and including termination. Section 1 -1 -3 Equal Employment Opportunity Program The Equal Opportunity Officer shall undertake the following actions to ensure equal employment opportunities in the Town: A. Periodically review all position qualifications and descriptions to ensure requirements are relevant to the tasks to be performed and make recommendations as needed to delete requirements not reasonably related to the tasks to be performed. {00030142. DOC / 2) - dar Council Meeting - May 15, 2012 - Page 33 of 219 Reg A N14 MARANA TOWN OF MARANA A 0 0 FMA 2 0 =1 A GENERAL EMPLOYMENT RIGHTS AND RESPONSIBILITIES B. Ensure that pay and benefits depend upon position responsibility and, along with overtime work, are administered on a non - discriminatory basis. C. Inform and provide guidance to staff and management personnel who make hiring decisions so that all applications for selections, promotion and termination, including those of minorities and women, are considered without discrimination and all applicants be given equal opportunity regardless of race, color, national origin, sex, age, disability or status as a Vietnam era or special disabled veteran in accordance with applicable federal law. D. Create a pool of qualified candidates to encourage diversity and ensure equal employment opportunity in hiring. The following recruitment practices f,�i�t� ry efb will be followed under the Equal Employment Opportunity officer's direction: 1. Positions selected for an external competitive recruitment process will be % %.f U *.4 f, 1 '^c I I , R+ open for a minimum of 4-0 five working days. 2. Positions selected for an external competitive recruitment process shall 1Firt be advertised to the broadest audience available and appropriate for the position. E. Provide orientation for new employees that specifically emphasizes how the Town assures equal opportunity and encourages all employees to avail themselves of equal employment services. F. Distribute the Equal Employment Opportunity Policy to employees, contractors and suppliers. G. Include an equal employment opportunity phrase on applications and job announcements. Section 1 -1 -4 Program Responsibility The Human Resources Director shall serve as the Equal Opportunity Officer to carry out the Equal Employment Opportunity Policy and Program. A. The Equal Employment Opportunity Officer shall be the focal point for the Town's equal opportunity efforts and shall advise and assist staff and management personnel in all matters regarding implementation of and compliance with the Equal Employment Opportunity Policy and be responsible for the successful execution of the program, utilizing the assistance of appropriate state and community agencies. {00030142. DOC / 2) 1 -2 dar Council Meeting - May 15, 2012 - Page 34 of 219 Reg A N14 MARANA TOWN OF MARANA A 0 0 FMA 2 0 =1 A GENERAL EMPLOYMENT RIGHTS AND RESPONSIBILITIES B. The Equal Employment Opportunity Officer will have the responsibility to examine existing internal policies or procedures that may serve as barriers to implementing the Equal Employment Opportunity Program. Section 1 -1 -5 Anti - Harassment Policy The Town of Marana strictly prohibits any form of unlawful employee harassment based on race, color, religion, sex, national origin, age, disability, status as a Vietnam era or special disabled veteran or status in any group protected by federal, state or local law. Improper interference with the ability of the Town's employees to perform their expected job duties will not be tolerated. Each member of management is responsible for creating an atmosphere free of discrimination and harassment, sexual or otherwise. Further, employees are responsible for respecting the rights of their co- workers. With respect to sexual harassment, the Town prohibits the following: A. Unwelcome sexual advances, requests for sexual favors and all other verbal or physical conduct of a sexual or other offensive nature, especially where: 1. Submission to such conduct is made either explicitly or implicitly a term or condition of employment; 2. Submission to or rejection of such conduct is used as the basis for decisions affecting an individual's employment; or 3. Such conduct has the purpose or effect of creating an intimidating, hostile or offensive work environment. B. Offensive comments, jokes, innuendoes, and other sexually oriented statements. Examples of the types of conduct expressly prohibited by this policy include, but are not limited to, the following: 1. Touching, such as rubbing or massaging someone's neck or shoulders, stroking someone's hair or brushing against another's body; 2. Sexually suggestive touching; 3. Grabbing, groping, kissing, fondling; 4. Violating someone's "personal space "; 5. Lewd, off - color, sexually oriented comments or jokes; {00030142. DOC / 2) 1 -3 filar Council Meeting - May 15, 2012 - Page 35 of 219 Reg A N14 MARANA TOWN OF MARANA A 0 0 FMA 2 0 =1 A GENERAL EMPLOYMENT RIGHTS AND RESPONSIBILITIES 6. Foul or obscene language; 7. Leering, staring or stalking; 8. Suggestive or sexually explicit posters, calendars, photographs, graffiti, cartoons; 9. Sexually oriented or explicit remarks; 10. Questions about one's sex life or experience; 11. Repeated requests for dates. Section 1 -1 -6 Plan for Harassment Prevention and Elimination A. Education The Human Resources Director shall be responsible for formally notifying all employees, Department Heads, elected or appointed officials, volunteers, and contractors /vendors of the existence of this policy. The Human Resource Director shall periodically conduct training on the topic of offensive behavior /harassment, and attendance will be mandatory for all employees and will be offered to elected or appointed officials and others. B. Implementation The Town Manager and the Department Heads are responsible for creating a productive work environment in which offensive conduct or harassment is completely out of place; taking immediate and appropriate corrective action in response to any confirmed violation of this policy; and assuring that no reprisals are taken against those who complain or against corroborating witnesses. C. Enforcement The Town is committed to thoroughly investigate each complaint and take immediate and appropriate corrective action on all confirmed violations of this policy. The Human Resources Director is responsible for auditing the operation of this policy, providing {00030142. DOC / 2) 1 -4 dar Council Meeting - May 15, 2012 - Page 36 of 219 Reg A N14 MARANA TOWN OF MARANA A 0 0 FMA 2 0 =1 A GENERAL EMPLOYMENT RIGHTS AND RESPONSIBILITIES Town Manager, Town Manager's Delegatee, or the appropriate Department Head is responsible for thoroughly investigating and resolving any complaints. Section 1 -1 -7 Reporting Possible Harassment A. If an employee experiences any job - related harassment based on sex, race, national origin, disability or other protected factor, or believes that he or she has been treated in an unlawful, discriminatory manner, the incident should be reported promptly to a Department Head, the Human Resources Director or the Town Manager, who will investigate as necessary to determine the cause of the complaint and work with the employee to affect an equitable solution. Every effort shall be made to resolve the difficulty at the lowest level practicable. The complaint will be kept confidential to the maximum extent practicable. B. All other employees, including supervisors, managers or directors, who become aware of possible harassment of an employee, either as a result of having received a complaint directly from the employee from any other reliable source of information, or from his or her personal observations, should report the situation to a Department Head, the Human Resources Director or the Town Manager. Section 1 -1 -8 Investigation A. The goal will be to investigate any such complaint promptly and thoroughly. B. If the Town determines than an employee has harassed another individual, appropriate disciplinary action will be taken against the offending employee, up to and including termination of employment. Section 1 -1 -9 No Reprisals A. No reprisals of any kind by any employee or manager shall be taken against an employee because that employee has asserted a complaint or against any witness because that individual has reported or has assisted in any way in the investigation of a harassment complaint. B. If, after investigating any complaint of harassment, the Town determines that the complaint is not bona fide and was not made in good faith or that an employee has provided false information regarding the complaint, disciplinary action may be taken against the individual who filed the complaint or who gave the false information, up to and including termination. {00030142. DOC / 2) 1 -5 alar Council Meeting - May 15, 2012 - Page 37 of 219 Reg A N14 MARANA TOWN OF MARANA A 0 0 FMA 2 0 =1 A GENERAL EMPLOYMENT RIGHTS AND RESPONSIBILITIES Section 1 -1 -10 Option to Report to Outside Agency(ies) At the option of the employee, the services of the State of Arizona Department of Law Civil Rights Division or the federal Equal Employment Opportunity Commission may be requested at any time. Section 1 -1 -11 Employee Development The following actions shall be undertaken to achieve employee job satisfaction and fair treatment: A, Assure that there shall be no discrimination with regard to training and educational opportunities, upgrading, promotions, transfer and demotion, layoffs and termination of employees. Any actions that might adversely affect employees in accordance with state and federal law will be brought to the attention of the Equal Opportunity Officer. B. Actively encourage employees to increase their skills and job potential through training and educational opportunities. Offer guidance and counseling in developing programs tailored to individual aptitudes and desires, taking full advantage of programs offered by state and federal agencies and other appropriate programs. Section 1 -1 -12 Coordination with State and Federal Laws The Town recognizes its responsibilities to comply with and ensure that equal opportunity and non - discrimination policies of state or federal agencies with which it conducts business are carried out in compliance with Executive Order No. 11246. Section 1 -1 -13 Definitions A. Equal Employment Opportunity Policy: The commitment to ensure equal employment opportunity for all employees and appointed officials to the full extent of state and federal law. B. Equal Employment Opportunity Program: The written, results- oriented program specifically set forth in this policy detailing the steps to be taken to ensure equal employment opportunity. C. Equal Employment Opportunity Officer: That person designated by the Town Manager who is responsible for meeting the obligations and requirements of the Equal Employment Opportunity Policy and Program. {00030142. DOC / 2) 1 -6 dar Council Meeting - May 15, 2012 - Page 38 of 219 Reg aF OPP= MARANA =/ I rrratrt or manarm 11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653 Council Chambers, May 15, 2012, 7:00 PM To: Mayor and Council Item C 3 From: Frank Cassidy, Town Attorney Strategic Plan Focus Area: Not Applicable Subject: Resolution No. 2012 -26: Relating to Utilities; approving and authorizing the Mayor to execute the Amended and Restated Agreement for Construction of Water Facilities and Provision of Water Utility Service for the Saguaro Bloom Development Project Discussion: The first water service agreement for what is now known as the Saguaro Bloom development project (formerly Saguaro Springs) was entered into in 2001. Over the years, the agreement has been modified to address project, schedule, and ownership changes. The project is now owned by Marana 670 Holdings, LLC, an entity controlled by Grayhawk Development, a Scottsdale development company specializing in high -end golf developments. The current owner and the Town desire to replace the original agreement and its various amendments with a single comprehensive amended and restated agreement that addresses all of the water system development obligations associated with the project. The amended and restated agreement also resolves various issues associated with the effects of the economic downturn. In particular, the agreement establishes the obligations and expectations of the parties in connection with the repair, replacement, and refurbishment of under - utilized infrastructure improvements. If approved, the amended and restated Saguaro Bloom water service agreement will make several substantive revisions to the existing agreement as amended. These revisions are designed to improve the financial feasibility of the project and to ensure the Town receives a fully functional water system. Some of these revisions include the following: The original agreement allowed connection fee reimbursements to the developer fora ten- year period ending 2011. The amended and restated Saguaro Bloom water service agreement provides for reimbursements until the 15th anniversary of the agreement (that is, until 2027). The original agreement capped the reimbursement at $1.45M. The amended and restated agreement allows the reimbursement to be increased by mutual agreement for future expenditures that increase the water system capacity. The original agreement required the developer to install and convey to the Town two wells Regular Council Meeting - May 15, 2012 - Page 39 of 219 with a combined capacity of 2,000 gallons per minute. The amended and restated agreement acknowledges the Town's receipt of one well with a capacity of 1,000 gallons per minute and calls for system capacity testing to determine the need and timing for a second well. • The original agreement required the developer to pay all Town operation, repair, replacement, and maintenance costs for the facilities in excess of the Town's revenues from the facilities. The amended and restated agreement deletes this provision. • The original agreement, as amended, required the completion of all water facilities no later than 2007. The amended and restated agreement requires completion of all water facilities before the issuance of building permits that rely on those facilities. • The amended and restated agreement provides for the sale of up to 20,000 gallons of water per day to the developer for the purpose of flushing the sewer system, until the sewer system has enough connections to operate without the need for routine system flushing. • The amended and restated agreement requires the developer to remediate all existing water facilities. • The amended and restated agreement requires land owners outside Saguaro Bloom to reimburse the developer for their fair share of the costs of any developer- funded water system capacity they use. Financial Impact: The amended and restated agreement requires payment of all standard water rates and development impact fees. The developer will receive credits under the agreement from the Marana Water System Infrastructure Impact Fee. Together, these rates, fees, and credits are designed to make the Saguaro Bloom development cost neutral to the Town. ATTACHMENTS: Name: Description: Type: D RSO 20120423 Saguaro Bloom WSA (00030197).doc _ Saguaro Bloom WSA Resolution Resolution E1 .2012 Saguaro Bloom WSA Restated (00027958- Exh A to Reso_Saguaro Bloom WSA Amended Exhibit 6) DOC Restated D EXH 20120426 Saguaro Bloom WSA Exhibit A (00030234).PDF Exh A to WSA Legal Description of Property Exhibit D MAP 20120426 Saguaro Bloom WSA Exhibit B (00030241).PDF Exh 6 to WSA Map of Project Exhibit Staff Recommendation: Staff recommends adoption of Resolution No. 2012 -26, approving and authorizing the Mayor to execute the Amended and Restated Agreement for Construction of Water Facilities and Provision of Water Utility Service for the Saguaro Bloom Development Project. Suggested Motion: I move to adopt Resolution No. 2012 -26. Regular Council Meeting - May 15, 2012 - Page 40 of 219 MARANA RESOLUTION NO. 2012-26 RELATING TO UTILITIES; APPROVING AND AUTHORIZING THE MAYOR TO EXECUTE THE AMENDED AND RESTATED AGREEMENT FOR CONSTRUCTION OF WATER FACILITIES AND PROVISION OF WATER UTILITY SERVICE FOR THE SAGUARO BLOOM DEVELOPMENT PROJECT. WHEREAS the Town of Marana entered into a water service agreement with Best Associates II, L.L.C., an Arizona limited liability company, dated February 12, 2001, and recorded February 22, 2002, at Docket 11742, page 2771, Pima County Recorder's office (the "Original WSA "); and WHEREAS the Original WSA has been amended from time to time to address various project, schedule, and ownership changes relating to the development project formerly known as Saguaro Springs and now known as Saguaro Bloom; and WHEREAS the Town and the current owner of the Saguaro Bloom development project desire to replace the Original WSA and all of its amendments with a comprehensive Amended and Restated Agreement for Construction of Water Facilities and Provision of Water Utility Service for the Saguaro Bloom Development Project; and WHEREAS the Mayor and Council find that the terms and conditions of the amendment are in the best interest of the Town. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA, that the "Amended and Restated Agreement for Construction of Water Facilities and Provision of Water Utility Service for the Saguaro Bloom Development Project" attached to and incorporated by this reference in this resolution as Exhibit A is hereby approved and the Mayor is hereby authorized and directed to execute it for and on behalf of the Town of Marana, and the Town's Manager and staff are hereby directed and authorized to undertake all other and further tasks required or beneficial to carry out the terms, obligations, and objectives of the agreement. PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA, this 15 day of May, 2012. Ed Honea, Mayor ATTEST: APPROVED AS TO FORM: Jocelyn C. Bronson, Town Clerk Frank Cassidy, Town Attorney Regul j a �es ti n $To.%21 6 2012 - Page 41 of 219 AMENDED AND RESTATED AGREEMENT FOR CONSTRUCTION OF WATER FACILITIES AND PROVISION OF WATER UTILITY SERVICE FOR THE SAGUARO BLOOM DEVELOPMENT PROJECT TOWN OF MARANA, ARIZONA This AMENDED AND RESTATED AGREEMENT FOR CONSTRUCTION OF WATER FACILITIES AND PROVISION OF WATER UTILITY SERVICE (this "Agreement ") is entered into by and be- tween the TOWN OF MARANA, an Arizona municipal corporation (the "Town "), MARANA 670 HOLDINGS, LLC, an Arizona limited liability company (the "Owner "), and TWIN PEAKS DEVELOPMENT, INC., an Arizona corporation (""Twin Peaks Development "). The Town, the Owner, and Twin Peaks Development are sometimes collectively referred to as the "Parties," any one of which is sometimes individually referred to as a "Party." RECITALS A. The Owner is the current owner of the Property. B. The Owner has entered into an agreement granting Twin Peaks Development an exclusive option to purchase all or a portion of the Property for the purpose of devel- opment and/or resale to builders. The option agreement is evidenced by a Memoran- dum of Option Agreement recorded in the Pima County Recorder's office at Sequence Number 20111990251. C. The Property, which is specifically described in Exhibit A attached to this Agree- ment and incorporated here by this reference, includes all of the following: (i) The lands that are the subject of a block subdivision plat titled "Saguaro Springs Blocks 1 thru 10 & A thru D and Lots 1 thru 9 & A and B," recorded in the Pima County Recorder's office at Book 58 of Maps and Plats Page 23, and referred to in this Agreement as the "Saguaro Springs Block Plat," except the "Park Site" and "School Site" described in Exhibit A attached to this Agreement and incorporated here by this reference, and certain public rights -of -way, all of which have previously been dedicated to public entities by the Owner's predecessor in interest. (ii) The lands annexed into the town limits of the Town of Marana by Marana Ordinance No. 2005.04, as depicted in the annexation map recorded in the Pima County Recorder's office at Book 59 of Maps and Plats Page 62, and described in the warranty deed recorded in the Pima County Recorder's office at Docket 12208 Page 1961. D. The Project is the development project now known as Saguaro Bloom, which in- cludes the Property. Regular 02795 Meeting } May 15, 2012 -Page 42 o O B LOOM WATER SERVICE AGREEMENT 5/9/2012 8:49 AM 1 E. The Town entered into a water service agreement addressing the Project with Best Associates II, L.L.C., an Arizona limited liability company, dated February 12, 2001, and recorded February 22, 2002, at Docket 11742, page 2771, Pima County Recorder's office (the "Original WSA ") . F. The Town and Best Associates II, L.L.C., entered into an amendment to the Origi- nal WSA dated April 1, 2004, and recorded on April 12, 2004, at Docket 12278, page 3151, Pima County Recorder's office (the "First WSA Amendment ") . G. Best Associates II sold its interest in the Project to FIRST AMERICAN TITLE INSUR- ANCE COMPANY, a California corporation, as Trustee under Trust No. 9089, (""FAT 9089 "), and SAGUARO RESERVE LLC, an Arizona limited liability company (""Saguaro Re- serve H. FAT 9089 and Saguaro Reserve entered into a second amendment to the Original WSA dated March 21, 2006, and recorded on March 24, 2006, at Docket 12768, page 1837, Pima County Recorder's office (the "Second WSA Amendment "). I. The Owner has now acquired the Property, and the Parties wish to replace the Original WSA, the First WSA Amendment, and the Second WSA Amendment with this Agreement. J. Portions of the Property have been subdivided into 611 residential lots (the "Lots "), and various improvements, including utilities, roads, sidewalks and curbs have been installed to serve the Lots. K. The Parties have entered into a "Development Agreement for the Saguaro Bloom Development Project" dated July 19, 2011, and recorded on July 22, 2011, at Sequence No. 20112030004, Pima County Recorder's office (the "Development Agreement "), to address various matters related to the Project. L. This Agreement is intended to supplement the Development Agreement to ad- dress matters pertaining to water infrastructure and water service to the Project. M. This Agreement is entered into and authorized pursuant to Title 14 (Utilities) of the Marana Town Code as it may be amended from time to time. N. The Developer desires for the Town to provide water service to the Project. O. To secure water service from the Town for the Project, the Developer has in- stalled certain water infrastructure improvements and proposes to install additional water infrastructure improvements as needed to serve the Project, all of which are to- gether referred to in this Agreement as the "Developer- Installed Water Facilities." P. The Developer would like the Town to take ownership of, operate, and service the Developer- Installed Water Facilities upon their completion. Q. The Town is willing to accept ownership and operation of the Developer- Installed Water Facilities and permit them to be connected to the Town Water System if they meet Town standards and are installed in accordance with Town requirements. Regular 02795 Meeting } May 15, 2012 -Page 43 o O B LOOM WATER SERVICE AGREEMENT 5/9/2012 8:49 AM 2 AGREEMENT NOW, THEREFORE, in consideration of the recitals set forth above and the mutual co- venants, conditions and agreements set forth in this Agreement, the Parties agree as fol- lows: Article 1. Effect The Original WSA, the First WSA Amendment, and the Second WSA Amendment are hereby replaced and superseded in their entirety by this Agreement. Article 2. Definitions The following definitions apply to terms used in this Agreement: 2.1. The "Developer" means any and all entities that develop the Project, including the Owner and Twin Peaks Development (if and to the extent the Owner or Twin Peaks Development decides to develop the Project) and successor developers and builders. 2.2. The "Development Agreement" means the Development Agreement for the Sa- guaro Bloom Development Project identified in recital K above. 2.3. The "Developer- Installed Water Facilities" means public water facilities deemed necessary or desirable in the sole opinion of the Town to serve the Project, which have been or are to be constructed under this Agreement, which are located within or outside the Project within public rights -of -way or dedicated easements, and which upon com- pletion by the Developer and inspection and acceptance by Marana are deeded to Ma- rana for operation and maintenance. Developer- Installed Water Facilities include wells, pumps, storage tanks and reservoirs, mains, valves, meters and other appurtenances to the Water System necessary for service to the Project and appurtenant to the Town of Marana municipal Water System. 2.4. A "Facility Plan" means the Town - approved engineering plans and specifica- tions for a phase of the Developer- Installed Water Facilities. 2.5. The "Property" means the real property within the corporate limits of the Town, as legally described in Exhibit A. 2.6. The "Project" means the development project depicted on the Saguaro Springs Block Plat and the current and future development of the Property for up to but not ex- ceeding 2,509 residential units, and now known by the name "Saguaro Bloom," and de- picted on the map attached to this Agreement as Exhibit B and incorporated here by this reference. 2.7. The "Saguaro Springs Block Plat" means the subdivision plat identified in recit- al C. (i) above. 2.8. "SCADA" means the Town's Supervisory Control and Data Acquisition system. 2.9. The "Water System" means water facilities, including water mains, valves, pipe- lines, meters, booster pumps, wells, reservoirs and all other water facilities necessary Regular 02795 Meeting } May 15, 2012 -Page 44 o O B LOOM WATER SERVICE AGREEMENT 5/9/2012 8:49 AM 3 for service to the Project and appurtenant to the Town of Marana municipal water supply system. 2.10. The "Work" means construction and installation of the Developer - Installed Water Facilities in accordance with the Facility Plan, including without limitation all la- bor, materials, equipment, supplies, and tools required for the construction and installa- tion. Article 3. The Developer's Water Infrastructure Obligations 3.1. Identification of Existing Developer - Installed Water Facilities. The Parties agree and acknowledge that the Owner's predecessors -in- interest have constructed and/or in- stalled the following Developer - Installed Water Facilities: 3.1.1. One storage tank of at least 1,400,000 gallons (the "Storage Tank ") 3.1.2. One domestic well (well #1) with a production capacity of 1,000 gallons per minute, located on the site of the Storage Tank. Well #1 has been integrated into the Town's Supervisory Control and Data Acquisition (SCADA) system including the provision of instrumentation and control equipment as required to control and mon- itor the well and flow meter remotely. 3.1.3. A fire pump sufficient to provide two hours of fire flow at 1,500 gallons per minute from the Storage Tank to the Project. 3.1.4. A portable self - contained generator of sufficient size to operate well #1 and the fire pump referenced in subparagraph 3.1.3 above. 3.1.5. The water infrastructure improvements described in plan sets ENG 0412- 011 and ENG 0502 -014. 3.1.6. The water distribution infrastructure improvements necessary to serve Blocks 4, 8A, and 8B of the Saguaro Springs Block Plat, described in plan set ENG 0504 -018. 3.2. Water Infrastructure Improvements Transferred to the Toum. The Parties agree and acknowledge that the Owner's predecessors -in- interest have transferred to the Town title to the following water infrastructure improvements and lands: 3.2.1. Lot A of Saguaro Springs Block Plat, containing approximately 1.63 acres. 3.2.2. The water infrastructure improvements listed in subparagraphs 3.1.1 through 3.1.4 above, all of which are located on Lot A of Saguaro Springs Block Plat. 3.3. Water System Interconnection. The Parties acknowledge that the Project's potable water system has been integrated into the Towri s existing Airline /Lambert /Saguaro Springs /La Puerta del Norte water system, which includes well #1 and three other Town -owned wells. Regular 02795 Meeting } May 15, 2012 -Page 45 o O B LOOM WATER SERVICE AGREEMENT 5/9/2012 8:49 AM 4 3.4. Bill of Sale. The Developer shall provide the Town with a bill of sale for all im- provements transferred or to be transferred to the Town, to the extent not already so provided. 3.5. Remediation of Existing Developer - Installed Water Facilities. Consistent with the project phasing set forth in the Development Agreement, the Developer shall be re- sponsible for confirming to the Town's reasonable satisfaction that all Developer - Installed Water Facilities are activated and operational and meet all applicable Ameri- can Water Works Association, federal, state, and local regulations, requirements, and standards. This includes all previously- installed and now - dormant infrastructure neces- sary to serve initial phases and the completion of additional water infrastructure per Town requirements to serve future phases. Prior to the issuance of the first residential building permit in the Project (not including permits necessary for the construction of model homes), the Developer shall, by way of example and not limitation, complete the following tasks: 3.5.1. Inspect mechanical and electrical pumping equipment and provide a video log to evaluate the condition of the existing well casing of well #1 (as necessary). 3.5.2. Complete repairs /satisfy the punch list provided by the Town for the proper operation of well #1 per the approved design intent. 3.5.3. Ensure the SCADA connections to well #1 are working adequately to vali- date all pertinent information required from the site. 3.5.4. Inspect and repair (as necessary) the reservoir at the well site of well #1, and confirm that it equals or exceeds the estimated usage of the Water System at the Project's build -out on the hottest day of the summer, together with (i) two hours of fire flow at 1,500 gallons per minute, or (ii) if the Town will serve any commercial development on the Project, three hours of fire flow at 1,500 gallons per minute. 3.5.5. Install and integrate with the SCADA system an automatic transfer switch at the well site of well #1 that will enable the generator to automatically engage in the event of a power disruption. 3.6. Additional Developer - Installed Water Facilities Requirements. The Developer shall meet the Town's source water capacity and redundancy requirements by either provid- ing asecond potable water well (well #2) within the Project or by providing capacity improvements to an existing well in the Town's existing Airline /Lambert /Saguaro Springs /La Puerta del Norte water system as necessary to provide production well ca- pacity sufficient to convey and deliver peak daily demand within the Project. 3.6.1. Prior to the issuance of the 1,000 residential building permit within the Project, the Developer shall pay the reasonable costs for and the Town shall perform a well capacity and redundancy evaluation of the then - existing Airline /Lambert/ Saguaro Springs /La Puerta del Norte water system, for the purpose of evaluating the number of additional residential units can be served within the Project before the system no longer has the capacity to serve peak daily demand within the Project Regular 02795 Meeting } May 15, 2012 -Page 46 o O B LOOM WATER SERVICE AGREEMENT 5/9/2012 8:49 AM 5 with the largest well out of service. If the Town's evaluation determines that the then - existing system has capacity to serve more than 100 more homes in the Project, no further action is required until an additional 100 residential units (or such addi- tional number of units as the Parties agree by a letter signed by representatives of the Parties) are constructed within the Project. At that time, the Developer shall pay the reasonable costs for and the Town shall perform another well capacity and re- dundancy evaluation. This process shall continue until one of the following occurs: 3.6.1.1. ADeveloper- funded Town evaluation concludes that, with the largest then - existing Airline /Lambert /Saguaro Springs /La Puerta del Norte water sys- tem well out of service, the system has capacity to serve the Project as fully built out. At that point, the Developer shall be relieved of any further obligation to provide capacity improvements to the system. 3.6.1.2. A Developer- funded Town evaluation concludes that, with the largest then - existing Airline/ Lambert/ Saguaro Springs / La Puerta del Norte water sys- tem well out of service, system capacity improvements will be required to serve the next 100 residential units. At that point, the number of residential units with- in the Project shall be capped at the number that, in the Town's reasonable opi- nion, the system has the peak daily demand capacity to serve unless and until the Developer installs well #2 in accordance with paragraph 3.6.2 below or the Developer provides Town - approved capacity improvements to an existing well in the Town's existing Airline/ Lambert/ Saguaro Springs / La Puerta del Norte water system as necessary to provide production well capacity sufficient to con- vey and deliver peak daily demand to the Project at its then - projected total max- imum development potential. 3.6.2. If the Developer chooses to meet its requirement to provide water system well capacity by installing a second well on the Project (well #2), the Developer may satisfy this requirement by rehabilitating the existing onsite well casing (DWR #55- 621850) and installing new electrical and mechanical pumping equipment, or by in- stalling anew production well casing within the Town's then - existing Airline/ Lambert /Saguaro Springs /La Puerta del Norte water system with new electrical and mechanical pumping equipment. 3.6.2.1. Well #2 shall meet all of the construction requirements for a potable water production well and shall meet or exceed all of the United States Environ- mental Protection Agency (EPA) water quality constituent requirements for pot- able water. 3.6.2.2. The Developer shall comply with Arizona Revised Statutes Title 45, Chapter 2, Article 10, governing well drilling, such as securing permits use of li- censed well drillers filing well logs and meeting well standards 3.6.2.3. The Developer shall perform well testing conforming to the American Water Works Association Standards for pump tests and shall conduct water quality testing conforming to the standards of the Arizona Department of Envi- Regular 02795 Meeting } May 15, 2012 -Page 47 o O B LOOM WATER SERVICE AGREEMENT 5/9/2012 8:49 AM 6 ronmental Quality (ADEQ) and Pima County Department of Environmental Quality (PCDEQ) for quality certification of new source wells. 3.6.2.4. Well #2 shall be integrated into the Town's SCADA system, including providing instrumentation and control equipment as required to control and monitor the existing well and flow meter remotely. 3.6.2.5. The Developer shall complete the installation of a dedicated well transmission pipeline from well #2 directly to the existing reservoir located adja- cent to well #1 3.6.2.6. The Developer shall provide all development plans, permits, fencing, pump testing, sampling, and water quality analysis as necessary to complete the requirements of this subparagraph 3.62. 3.7. Installation of Electricity Sub - Meters. The Developer shall install electricity sub- meters on the electric panels serving well #1 and well #2 (if it is installed), to measure the electrical usage of each individual well. 3.8. Fire Hydrant Caps. The Developer shall install caps on all fire hydrants in the Project. Article 4. General Provisions Applicable to Future Developer - Installed Water Facilities Installation and Work 4.1. General. The Developer shall design and install, at the Developer's expense, all water infrastructure improvements needed to serve future phases of the Project. 4.2. Specifications. All Developer - Installed Water Facilities, including those already designed and installed and those to be designed and installed in the future to serve fu- ture phases of the Project, shall (i) conform to the design standards of the City of Tucson Water Department and the Town of Marana Utilities Department and special specifica- tions and details as approved by the Town and by this reference made a part of this Agreement, (ii) be sized to serve and be capable of serving the water needs of the max- imum authorized development of the Project, and (iii) designate the point of intercon- nection with the Town's Water System (see paragraph 4.3.1 below). 4.3. Facility Plan. The Developer shall submit to the Town, and the Town shall re- view and approve in accordance with standard Town practices, a Facility Plan for each phase of construction and installation of Developer- Installed Water Facilities. 4.3.1. The Facility Plan shall include a plan note identifying the Developer - Installed Water Facilities as a new water facility and shall designate the point of in- terconnection with the Town's Water System and show any and all alterations to the then - existing Water System. 4.3.2. The Facility Plan shall be designed and stamped by a registered civil engi- neer, and shall be reviewed and approved in writing by the Town and the Arizona Department of Environmental Quality or the Pima County Department of Environ- mental Quality before the Town issues any water facilities construction permits. Regular 02795 Meeting } May 15, 2012 -Page 48 o O B LOOM WATER SERVICE AGREEMENT 5/9/2012 8:49 AM 7 4.3.3. The Developer's submission of a Facility Plan constitutes the Developer's certification that it has reviewed the Facility Plan and all other specifications appli- cable to the Work and has approved and agrees with the location of all service lines. 4.3.4. The Developer shall pay the Town a reasonable review fee, obtain the Town's approval for, and pay any additional construction costs associated with any material changes to a Facility Plan. 4.4. Materials and Workmanship. All materials shall be new and both the workman- ship and materials shall be of good quality and shall meet the combined specifications and standards of (a) the American Water Works Association, (b) the Arizona Depart- ment of Environmental Quality (ADEQ), (c) the Pima County Department of Environ- mental Quality (PCDEQ), (d) all local regulatory agencies and (e) the Facility Plan. The Developer shall repair, or remove and replace, at the Developer's expense and at the Town's convenience, workmanship or materials which do not meet the described crite- ria or which prove to be defective at any time within one year from the date of the Town's final acceptance of the Work. 4.5. Automated Equipment Required. The Developer shall install, to Town specifica- tions, automated meters, sensors, and other necessary equipment for automated meter reading for all water services on the Property. 4.6. No obstructions. No permanent structures (including, without limitation, maso- nry walls, fences, buildings, etc.) shall be constructed on or through a water easement without the Town's express written consent. 4.7. Restriction on Service Connections. No service connections shall be made from the Town's Water System to the Developer - Installed Water Facilities until the Town has ac- cepted them in accordance with Title 14 (Utilities) of the Marana Town Code. 4.8. Water Meter Requirements. 4.8.1. The Town shall only accept a meter application if the property to be served by the meter fronts the waterline. 4.8.2. Only one water meter application will be allowed per legal description un- less the property owner can provide the Town with plans indicating the type of im- provement or development taking place on the land that justifies more than one me- ter. 4.8.3. If any portion of the property served by a water meter is sold, the owner of the portion of land that fronts the water main shall have all rights associated with the water meter unless other arrangements are made with and approved by the Town of Marana Utilities Department prior to the sale. 4.9. Engineering, inspection, and correction of defects. 4.9.1. The Developer shall employ a registered civil engineer to design, lay out, establish control lines for and certify the layout of the Work according to the Facility Plan. Regular 02795 Meeting } May 15, 2012 -Page 49 o O B LOOM WATER SERVICE AGREEMENT 5/9/2012 8:49 AM 8 4.9.2. Any inspector authorized by the Town shall have full inspection authority over the Work. 4.9.3. The Developer shall furnish the Town's inspector with access to all facilities reasonably necessary to inspect the Work. 4.9.4. The Work shall be subject to Town inspection at all times. 4.9.5. Defective work shall be corrected in a manner satisfactory to the Town's in- spector. 4.9.6. Inspection by the Town is for the purpose of ensuring compliance with plans and specifications only. The Town makes no guarantee as to the safety or en- gineering soundness of plans prepared by the Developer or any contractor. 4.9.7. If scheduling by the Developer's contractor reasonably requires the Town's inspector to work overtime, the Developer or the Developer's contractor shall pay the Town for any additional salaries, expenses or employee benefits relating to the overtime. For purposes of this paragraph, overtime is any time over 40 hours worked in a seven -day work period, any time over eight hours worked Monday through Friday, and any time worked on weekends and legal holidays observed by the Town. 4.10. Preconstruction procedure 4.10.1. The Developer shall submit a written request to begin construction to the Town five working days before any Work is to commence. 4.10.2. This Agreement shall be completed, signed and notarized, and returned to the Town prior to issuance of a construction permit for any portion of the Work. 4.10.3. No portion of the Work shall begin until the Town has issued a construc- tion permit specifying the starting date and a reasonable time for completion. 4.10.4. The Work shall be commenced and carried on at such points and in such order as may be directed by the Town. 4.10.5. Materials shall be available for sampling and testing by the Town prior to being used in the Work. Materials that fail to meet Town specification shall be re- moved from the site. 4.10.6. The Developer shall, at the Developer's expense, obtain all necessary permits and licenses for the Work, pay all fees and comply with all laws, ordinances and regulations relating to the Work. 4.11. Construction 4.11.1. The Developer, or the Developer's designated agent, shall be present at all times during performance of the Work. The name of the Developer's designated agent and the contractor performing the Work shall be furnished to the Town before Regular 02795 Meeting } May 15, 2012 -Page 50 o O B LOOM WATER SERVICE AGREEMENT 5/9/2012 8:49 AM 9 the Work begins. Instructions given by the Town to the designated agent shall be deemed to have been given to the Developer. 4.11.2. All Work shall be performed by a contractor properly licensed by the State of Arizona as determined by the Arizona Registrar of Contractors. In addition to any other contractor's license classifications required by the Arizona Registrar of Con- tractors, the contractor shall hold contractor's license classifications A, A -12 and A- 16. 4.11.3. The Developer shall employ only competent and efficient laborers, me- chanics or artisans on the Work, and the Developer agrees to perform the Work dili- gently to complete the Work on or before the completion date given in the notice to proceed. 4.11.4. The Developer shall identify and locate all water valves prior to paving and set valve boxes to final grade after paving. 4.11.5. The Developer shall, at the Developer's expense, make any and all on -site or off-site alterations to the existing Water System that are made necessary as a re- sult of paving, drainage, or other improvements caused by the development of the Project. 4.11.6. The Developer shall undertake all Work required under this Agreement at its own risk until the Developer- Installed Water Facilities are fully completed and accepted by the Town. If the Work is damaged or destroyed before final completion and acceptance, the Developer shall at its expense promptly repair or replace the Work to the Town's satisfaction. 4.11.7. The Developer shall require all contractors and subcontractors performing any portion of the Work to comply with all safety requirements of the Occupational Safety and Hazards Act as set forth by the Federal Government and as implemented by the State of Arizona. The Developer or its contractors shall be solely responsible for all fines or other penalties provided for by law for any violations of the Occupa- tional Safety Hazards Act. 4.12. Dedication and Post - Construction Requirements 4.12.1. Upon the Town's final acceptance of the Work, the Developer shall at no cost grant, bargain, sell, convey, transfer and deliver to the Town the Developer - Installed Water Facilities free and clear of all liens, claims, charges or encumbrances. 4.12.2. Within 30 days after completion of construction, the Developer shall pro- vide to the Town "as- built" drawings in both handwritten and electronic format, certified as correct by an Arizona registered civil engineer, showing the locations of all water mains, hydrants, valves, and service connections to all structures served from facilities constructed pursuant to this Agreement. The Town may withhold wa- ter service to the Developer until this condition is satisfied. Regular 02795 Meeting } May 15, 2012 -Page 51 o O B LOOM WATER SERVICE AGREEMENT 5/9/2012 8:49 AM 10 4.12.3. The Developer guarantees the Work to be free from all failures due to poor workmanship or materials for a period of one year from the date of the Town's final acceptance of the Work. The Developer's one -year warranty for Developer - Installed Water Facilities installed before the date of this Agreement shall run from the date of this Agreement. 4.12.4. The Developer shall not construct or allow the construction of any utility, building, or other improvement that would interfere with the operation or mainten- ance of the Developer- Installed Water Facilities. 4.12.5. The Developer guarantees that all service lines, meters, and meter boxes on the Project will be to finished grade and that the Developer will remain responsi- ble for raising or lowering those services as required until the Project is fully devel- oped. 4.12.6. The Developer shall grant adequate easements or rights -of -way satisfacto- ry to the Town to ensure that customer service connections are accessible by the Town. 4.12.7. The Town shall accept title to and take possession of the Developer - Installed Water Facilities when the Work has been completed to the satisfaction of the Town. Subject to the Developer's continuing obligations under this Agreement, the Town shall operate and service the Developer- Installed Water Facilities after tak- ing over possession Of them under this paragraph. Article 5. Water Service Rights and Obligations 5.1. Water Rights Transfer. The Developer shall assign to the Town every portion of its Irrigation or Type 1 Non - irrigation Grandf athered Groundwater Rights or Type II Non - irrigation Groundwater Rights as those are defined by law as may be appurtenant to the Property, and to execute and deliver all forms necessary to effect the transfer of these water rights to the Town concurrently with the assignment. 5.2. Assured Water Supply Designation. The Town will provide the State of Arizona Designation of Assured Water Supply status for the Project. 5.3. Inclusion in the Town's Water Service Area and Right to Receive Water Service. The Project is located within the Town's water service area boundary. The Project's right to receive water service from the Town in accordance with then - existing federal, state, and local rules and regulations shall survive the termination of this Agreement. 5.4. Water to Flush Seiner. To provide adequate circulation and to avoid stagnation of water in the potable system serving the Project, and to facilitate the operation of sewers in the Project, the Town will sell the Developer up to 20,000 gallons of water per day to be used to flush sewers in the Project. The Developer shall pay the Town`s standard "multi - family, commercial, industrial, government and irrigation uses" rate for water used pursuant to this paragraph. Before receiving the first delivery of water to flush sewers in the Project, the Developer shall deposit $22,000 with the Marana Utilities De- Regular 02795 Meeting } May 15, 2012 -Page 52 o O B LOOM WATER SERVICE AGREEMENT 5/9/2012 8:49 AM 11 partment to cover the estimated cost of water to flush sewers in the Project over the next calendar year. Each month, the Town shall withdraw funds from the account to cover the cost of water deliveries provided pursuant to this paragraph. When a monthly withdrawal causes the account balance to drop below $5,000, the Developer shall promptly deposit funds sufficient to bring the account's balance back to $22,000. At the Town's option, the Town may either cease providing water to flush sewers or may pur- sue any available remedies against the Developer for failing to maintain the account as required by this paragraph. 5.5. Water Fees, Rates, and Credits. The Town shall collect all applicable and adopted fees and charges for each connection made on the Project, including without limitation development impact fees for water adopted by Marana Ordinance No. 2005.25 and those set forth in the comprehensive fee schedule adopted by Marana Ordinance No. 2009.11, as amended. In consideration of Developer's construction of the Developer - Installed Water Facilities as necessary for the Town to provide water service to the Project, the Town shall credit the full amount of the Marana Water System Infrastruc- ture Impact Fees charged pursuant to Section 3 of Marana Ordinance No. 2005.25 (cur- rently $864.00 per five-eighths-inch water meter), as it may be amended from time to time for each initial connection within the Project, subject to and limited by the follow- ing: 5.5.1. In no event shall the total amount of credits granted by the Town exceed the total actual costs incurred by the Developer and its predecessors in interest for the design and construction of well, storage, and booster station capacity for the Project. For this purpose, the Parties agree that the total actual costs incurred through the date of this Agreement are $1,450,000. Any actual costs for the design and construction of well, storage and booster station capacity for the Project that are incurred in the future shall be agreed upon in an addendum (i) approved by and containing the signatures of the Marana Utilities Director and Developer's autho- rized representative, (ii) recorded in the office of the Pima County Recorder, (111) containing a reference to this subparagraph, and (iv) setting forth the revised cumulative credits available to the Developer under this paragraph. 5.5.2. To the extent the Developer receives credits, the Developer shall not be en- titled to reimbursement from the Saguaro Springs Community Facilities District for the cost of the Developer - Installed Water Facilities. 5.5.3. The Developer's right to credits shall automatically apply to any applica- tion for water meter for the Project unless, before the meter is installed, the Develop- er or the party requesting the meter delivers to the Town a written agreement be- tween the Developer and the party requesting the meter, expressly waiving the right to have development impact fee credits applied to that meter. 5.5.4. The Developer's right to credits shall automatically terminate on the 15th anniversary of the Effective Date of this Agreement. Regular 02795 Meeting } May 15, 2012 -Page 53 o O B LOOM WATER SERVICE AGREEMENT 5/9/2012 8:49 AM 12 5.6. Third -Party Connection. The water system capacity provided by the Developer - Installed Water Facilities is designed and intended only to serve the Project. For maxi- mum redundancy and reliability, the Town requires interconnection of adjacent water systems. To that end, the Parties anticipate that lands outside the Project will be served by water lines interconnected with the Developer - Installed Water Facilities, but with water system capacity provided by the third -party customer. The Town shall not allow any third -party connection to lands outside the Project that relies on or uses water sys- tem capacity provided by the Developer - Installed Water Facilities unless the Developer receives fair-share reimbursement in an amount reasonably approved by the Developer. Article 6. Miscellaneous 6.1. Minimum Frontage. Any property connecting to a water main shall have a mini- mum of fifteen feet of frontage on that main. A water easement or other utility easement shall not constitute frontage for purposes of this paragraph. 6.2. Current Fees. Based on currently- adopted rates and fees, which are subject to change, the total charge for each five-eighths-inch water meter to be installed on the Project is currently anticipated to be $2,691.00, which includes $360.00 for the meter fee, $1,467.00 for the Marana Gravity Storage and Renewable Water Resource Fee, and $864.00 for the Marana Water System Infrastructure Impact Fee. 6.3. Indemnification and Hold Harmless. The Developer shall indemnify, defend, and hold harmless the Town, its Mayor and Council, officers and employees, boards, com- mittees and commissions from and against any loss, claim, suit, demand, cause of ac- tion, or liability of any nature, including but not limited to damage to property and in- juries to persons, including death, arising or alleged to have arisen, in whole or in part, out of any negligent act or omission of Developer or any contractor, subcontractor, or any person employed directly or indirectly by any of them in the performance of the Work or in the operation of the Developer - Installed Water Facilities. 6.4. Binding Effect. This Agreement shall be binding upon and inure to the benefit of the heirs, executors, administrators, successors and assigns of the Parties. 6.5. Assignment. The Developer may not assign this Agreement without the prior written consent of the Town. 6.6. Conflict of Interest. This Agreement is subject to A.R.S. § 38 -511, which provides for cancellation of contracts in certain instances involving conflict of interest. 6.7. Scrutinized Business Operations. The Developer certifies that it does not have, nor will it for the duration of this Agreement have, scrutinized business operations in Su- dan or Iran as defined in A.R.S. § 35 -391 and A.R.S. § 35 -393, respectively. 6.8. Recording. This Agreement shall be recorded in the office of the Pima County Re- corder within ten days after the date of the last Party's signature on this Agreement. 6.9. Effective Date. This Agreement shall be effective on the date it is recorded in the office of the Pima County Recorder. Regular 02795 Meeting } May 15, 2012 -Page 54 o O B LOOM WATER SERVICE AGREEMENT 5/9/2012 8:49 AM 13 6.10. Term. Except as provided in paragraph 5.3 and subparagraph 5.5.4 above, this Agreement shall terminate on the 25th anniversary of the Effective Date of this Agree- ment. IN WITNESS WHEREOF, the Parties have executed this Agreement with their representa- tives' respective signatures. THE TOWN: THE OWNER: TOWN OF MARANA, an Arizona municipal corporation 0 Ed Honea, Mayor ATTEST: Jocelyn C. Bronson, Town Clerk APPROVED AS TO FORM: Frank Cassidy, Town Attorney STATE OF ARIZONA MARANA 670 HOLDINGS, LLC, an Arizona limited liability company By: Grayhawk Holdings Inc., an Arizona corporation, Manager Name: Title. TWIN PEAKS DEVELOPMENT: TWIN PEAKS DEVELOPMENT, INC., an Arizona corporation Name: Title: County of Maricopa ) The foregoing instrument was acknowledged before me this day of 2012 by , the of Grayhawk Holdings Inc., an Arizona corporation, the Manager of MARANA 670 HOLD- INGS, LLC, an Arizona limited liability company, on behalf of the LLC. (Seal) Notary Public Regular 02795 Meeting } May 15, 2012 -Page 55 o O B LOOM WATER SERVICE AGREEMENT 5/9/2012 8:49 AM 14 STATE OF ARIZONA ) County of Maricopa ) The foregoing instrument was acknowledged before me this day of 2012 by , the of TWIN PEAKS DEVELOPMENT, INC., an Arizona corporation, on behalf of the corporation. (Seal) Notary Public LIST OF EXHIBITS Exhibit A. Legal description of the Property Exhibit B. Map depiction of the Project Regular 02795 Meeting } May 15, 2012 -Page 56 o O B LOOM WATER SERVICE AGREEMENT 5/9/2012 8:49 AM 15 EXHIBIT "A" (Legal Description) PARCEL 1: Blocks 1 through 3, inclusive, Blocks 5 through 7, inclusive, Blocks 9 and 10 and Lots 1 through 9 in Saguaro Springs, as shown on the map recorded in Book 58 of Maps, Page 23, records of Pima County, Arizona; EXCEPT THEREFROM those parts of said Block 5 to be used for a Park Site and a School Site, described as follows: PARK SITE: All that portion of Block 5 of Saguaro Springs, Blocks 1 thru 10 and A thru D and Lots 1 thru 9 and A and B, recorded in Book 58 of Maps and Plats at Page 23 in the office of the County Recorder, Pima County, Arizona, more particularly described as follows: BEGINNING at the Southwest corner of said Block 5; THENCE along the West line of said Block 5 North 14 °24'29" West a distance of 481.02 feet to the beginning of a tangent curve concave to the East having a radius of 30.00 feet and a central angle of 51 °43'31 "; THENCE continuing along said West line and along the arc of said curve to the right a distance of 27.08 feet to a point of tangency on the Northwest line of said Block 5; THENCE along said Northwest line North 37'19'02" East a distance of 755.61 feet; THENCE continuing along said Northwest line North 36 °22'30" East a distance of 671.15 feet to the beginning of a tangent curve concave to the South having a radius of 30.00 feet and a central angle of 105'18'35"; THENCE continuing along said block line and the arc of said curve to the right a distance of 55.14 feet to a point of tangency on the Northeast line of said Block 5; THENCE along said Northeast line South 38° 18'55" East a distance of 22.89 feet to a point on a line 60.00 feet Southeast of and parallel with the Northwest line of said Block 5; THENCE along said parallel line South 36 °22'30" West a distance of 694.53 feet; THENCE continuing along said parallel line South 37'19'02" West a distance of 526.01 feet; THENCE South 35'13'54" East a distance of 716.33 feet to a point on the South line of said Block 5; THENCE along said South line South 83 °46'13" West a distance of 488.84 feet to the POINT OF BEGINNING. Regular Council Meeting - May 15, 2012 - Page 57 of 219 SCHOOL SITE: All that portion of Block 5 of Saguaro Springs Blocks 1 thru 10 and A thru D and Lots 1 thru 9 and A and B, recorded in Book 58 of Maps and Plats at Page 23 in the office of the County Recorder, Pima County, Arizona, more particularly described as follows: COMMENCING at the Southwest corner of said Block 5; THENCE along the South line of said Block 5 North 83 °46'13" East a distance of 488.84 feet to the POINT OF BEGINNING; THENCE North 35 West a distance of 716.33 feet to a point on a line 60.00 feet Southeast of and parallel with the Northwest line of said Block 5; THENCE along said parallel line North 37 East a distance of 402.39 feet; THENCE South 47 East a distance of 852.35 feet to the East line of said Block 5 being a point on a curve having a radius of 2305.00 feet and to which a radial line bears North 88 West; THENCE along said East line of Block 5 and the arc of said curve to the left through a central angle of 06 a distance of 252.09 feet to a point of reverse curve, having a radius of 25.00 feet and a central angle of 88 0 25'34 "; THENCE continuing along the East line of said Block 5 and arc of said curve a distance of 3 8.5 8 feet to a point of tangency on the South line of said Block 5; THENCE along said South line South 83 0 46'13" West a distance of 444.07 feet to the POINT OF BEGINNING. PARCEL 2: All that portion of Section 13, Township 12 South, Range 11 East, Gila and Salt River Meridian, Pima County, Arizona, more particularly described as follows: COMMENCING at a 1 1/2 inch lead capped pipe properly marked and monumenting the Southeast corner of said Section 13; THENCE along the East line of said Section 13, North 00 0 08'05" West a distance of 75.00 feet to the POINT OF BEGINNING; THENCE along a line 75 feet North of and parallel to the South line of said Section 13, South 89 0 57'50" West, a distance of 1142.34 feet; THENCE North 38 0 23'46" East, a distance of 1833.81 feet, to the East line of Section 13 to which a 2" lead capped pipe properly marked and monumenting the West quarter corner of said Section 18 bears North 00 0 08'05" West, a distance of 1129.31 feet; Regular Council Meeting - May 15, 2012 - Page 58 of 219 THENCE along said East line of Section 13 South 00 °08'05" East a distance of 1436.51 feet to the POINT OF BEGINNING. LOTS: Lots 1 through 130, inclusive, and Common Areas "A" and "B ", of Saguaro Springs Block 8A, according to the Plat of Record of Saguaro Springs Block 8A, according to the Plat of Record in the Office of the County Recorder of Pima County, Arizona, recorded in Book 62 of Maps, Page 7. Lots 131 through 399, inclusive, and Common Areas "A" and "B ", according to the Plat of Record of Saguaro Springs Block 8B, according to the Plat of Record in the Office of the County Recorder of Pima County, Arizona, recorded in Book 62 of Maps, Page 8. Lots 400 through 611, inclusive, and Common Areas "A" and "B ", according to the Plat of Record of Saguaro Springs Block 4, according to the Plat of Record in the Office of the County Recorder of Pima County, Arizona, recorded in Book 62 of Maps, Page 6. Regular Council Meeting - May 15, 2012 - Page 59 of 219 Exhibit B: Property Depiction of Saguaro Bloom Project 0 W z J R z LAMBERT�LN ILVERBELL.RD Block 9 Block 1 Block 6 Block 5, Block 10 Block 2A Block 3 Block 2B 'e .k , N R� W " E Bloom Project S Saguaro s P � � � q+ atthe reque fife t 9t s 5;ti a1,geds "May 15, 2012 - Page 60 of 219 to be accurate, correct or complete and conclusions drawn from such information are the responsibility of the user. In no event shall The Town of Marana become liable to users of these data, or any other party, for any loss or direct, indirect, special, incidental or consequential damages, including but not limited to time, money or goodwill, arising from the use or modification of the data. MARIANA MINUTES STUDY SESSION 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers, May 1, 2012, at or after 6:00 PM DISCUSSION /DIRECTION /POSSIBLE ACTION 111L Vk 'I% 1: Presentation: Relating to Budget; review, consideration and direction to staff re _ arding the preliminary FY2013 budgets for the Enterprise Funds other selected funds, the proposed Capital Improvement Plan and the Pavement Preservation Pro ram. Barbara Johnson, General Manager for Public Services, was recognized for her effort in starting the Pavement Preservation (PPP) and Capital Improvement Plan (CIP) programs. She noted that the PPP is particularly important to address both new growth in the town and the deterioration over time for roads supporting that growth and the roads that existed prior to Marana incorporating them and no knowing how those roads were previously managed. The cost of building and maintaining roads is very high. Routine maintenance is critical to preserving roads over time in a cost and safety - efficient manner. Ms. Johnson introduced the staff who composed the PPP committee: Cookie Gallegos, Mac Murray, Greg Sendlak, Paul Baughman, Dan Whitehair, Dan Groseman and Brendan O'Connor, who will be presenting a data analysis report to Council. The committee has met over the last two years, GPS'd, photo and videographed, identified and categorized through cartegraph all roads within Marana. When the roads can May 1, 2012 Study Session Council Minutes Regular Council Meeting - May 15, 2012 - Page 61 of 219 longer be maintained through PPP, they then move over to the CIP group. Ms. Johnson stated that their presentation tonight was to request Council allow staff to implement the program which will be presented. Mr. Davidson introduced the CIP presentation. This is a compilation of different sources of May 1, 2012 Study Session Council Minutes Regular Council Meeting - May 15, 2012 - Page 62 of 219 May 1, 2012 Study Session Council Minutes Regular Council Meeting - May 15, 2012 - Page 63 of 219 Executive Session pursuant to A.R.S. §38- 431.03 (A)(3), Council may ask for discussion or consultation for legal advice with the Town Attorney concerning any matter listed on this agenda. ADJOURNMENT. Motion to adjourn by Council Member McGorray, second by Vice Mayor Comerford. Passed unanimously at 6:50 p.m. CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the Marana Town Council Ammm meeting held on May 1, 2012. I further certify that a quorum was present. Jocel May 1, 2012 Study Session Council Minutes Regular Council Meeting - May 15, 2012 - Page 64 of 219 MARANA MINUTES REGULAR COUNCIL MEETING 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers, May 1, 2012, at or after 7:00 PM CALL TO THE PU IC. David Morales spoke regarding wastewater /sewer issues. PROCLAMATIONS Municipal Clerk's Week Proclamation. Read by Gilbert Davidson. Relating to support for Veterans. Read by Jocelyn Bronson. MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS Vice Mayor Comerford reported on the 5K Run for the Chamber's fundraiser for a running track at Coyote Trail Elementary School which she and the Mayor walked. Council Member Bowen reported on the flight he took as part of the Collings Foundation Flight of Freedom event last weekend. Mayor Honea reported on the Pinal Partnership event he attended with Mr. Regular Council Meeting - May 15, 2012 - Page 6Npi19, 2012 Council Meeting Minutes 1 Davidson and Mr. Post. He also commented on the Chamber's 5K event. MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS Mr. Davidson highlighted that the Marana police department is the first in the state to achieve the status of 9 -1 -1 Call Center partner. This required hundreds of hours of training, drafting and adopting new policies and practices and that the dispatchers are prepared to take calls regarding missing and /or exploited children. PRESENTATIONS CONSENT AGENDA. Motion to approve by Council Member Post, second by Council Member Ziegler. Passed unanimously. A&� C 1: Resolution No. 2012 -24: Relating to Economic Development; Supporting the F -35 Lightning II Fighter for the United States Air Force and Air National Guard to be based at Luke AFB and Tucson International Airport e I%L C 2: Resolution No. 2012 -25: Relating to Personnel; approving and authorizing staff to implement employee benefit rates for fiscal year 2012 -2013 ly 1W C 3: Minutes of the April 17, 2012 regular meeting LIQUOR LICENSES BOARDS, COMMISSIONS AND CON Regular Council Meeting - May 15, 2012 - Page 6Npi19, 2012 Council Meeting Minutes 2 employees in the police department. Pursuant to the meet and confer ordinance, the discuss between the town and the MPOA are supposed to be memorialized in a Memorandum of Understanding (MOU) which is to govern the parties' relationship for two years. The purpose of the ordinance is to create and maintain a harmonious and cooperative relationship between the town and members of the police department. He emphasized that he didn't believe that purpose is being accomplished with the current process. He then turned it over to Suzanne Machain to report on the current status of the discussions. Ms. Machain stated that this year's process got off to a much better start with MPOA filing a much more complete and comprehensive report for discussion. The town did the same. Between January and April, staff and MPOA representatives meet 11 times, spending approximately 25 hours of time. The discussions resulted in a few themes to move forward with the new MOU. One of the themes is the elimination of any language that the MOU can contain that was already captured in state law, the town code or personnel policies and procedures or the Marana Police Department general orders. They also reorganized to bring clarify to vague language and restructure the language to retain as much operational control as possible. While they are not completely finish, both sides have agreed to several items — only a few remaining. Staff and the MPOA are recommending the continuance of the discussions and plan to come back to Council with an agreed -upon MOU at the June 5, 0012 meeting. Mr. Post then continued with his earlier remarks that the current process doesn't accomplish the stated goals of the meet and confer ordinance. In some ways it creates more of an adversarial setting rather than a harmonious setting. The process is not really driven by the town's strategic plan and by the goal of the town for the police department. In its current form, it's more of a contract that pits one side against the other with conflict. One of the conflicts is the lack of "w opportunity for immediate communication on issues of importance. This hinders one of the goals stated in the strategic plan of becoming one of the best police departments in Arizona. Now is the time to develop a new model for Marana — one that reinforces the chain of command in the police department to be able to address issues that come up as they surface. There are two recommendations for Council. The first is that the Council adopt the draft MOU on June 5, 2012, with the themes Ms. Machain described earlier. The second recommendation is that after Council adopts the MOU currently in discussion, for Council to direct staff to create a new model for addressing issues in the future. The new model would be more team - oriented and focused on the strategic plan goals. Staff would bring back options for Council consideration for the new model. Mr. Post clarified the order of the recommendations for Council consideration. Council Member Ziegler stated that she didn't agree with the meet and confer process going on and the reasons given by Mr. Post. She and Council Member Bowen are in agreement with establishing a new process with the new command structure. Motion to direct staff to continue discussions with the Marana Police Officers' Association with the goal of reaching an agreement on the new memorandum of understanding for the time period beginning July 1, 2012, and to discussion with the MPOA options to revise or replace the current meet and confer process in the interest of collaboration between the Town and its public safety employees and bring back such options to the Council for consideration by Council Member McGorray, second by Council Member Post. Passed unanimously. Regular Council Meeting - May 15, 2012 - Page 6malb, 2012 Council Meeting Minutes 3 CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the Marana Town Council meeting held on May 1, 2012. I further certify that a quorum was present. Jocelyn C. Bronson, Town Clerk Regular Council Meeting - May 15, 2012 - Page 6Npi19, 2012 Council Meeting Minutes 4 Regular Council Meeting - May 15, 2012 - Page 69off19, 2012 Council Meeting Minutes aF OPP= MARANA =/ I rrratrt or manarm 11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653 Council Chambers, May 15, 2012, 7:00 PM To: Mayor and Council Item B 1 From: Erik Montague, District Treasurer and Chief Financial Officer Strategic Plan Focus Area: Not Applicable Subject: [Marana Town Council acting as the Gladden Farms Community Facilities District Board of Directors] : A Resolution of the District Board of Gladden Farms Community Facilities District, a Community Facilities District of Arizona, approving a tentative budget for fiscal year 2012 -2013 pursuant to ARS §48 -716; setting a public hearing date on said tentative budget; filing statements and estimates of the operation and maintenance expenses of the district, the costs of capital improvements to be financed by the approved ad valorem tax levy, and the amount of all other expenditures for public infrastructure and enhanced municipal services proposed to be paid from the tax levy and of the amount to be raised to pay general obligation bonds of the district, all of which shall be provided for by the levy and collection of ad valorem taxes on the assessed value of all the real and personal property in the district; providing for notice of filing the statements and estimates, and notice of a public hearing on the portions of the statements and estimates not relating to debt service on general obligation bonds; and providing that this resolution shall be effective after its passage and approval according to law Discussion: On or before July 15th, the District Treasurer submits to the District Board a proposed budget for the new fiscal year. The proposed budget includes statements and estimates of the operation and maintenance expenses of the District, the costs of capital improvements to be financed by the voter authorized ad valorem tax levy, and the amount of all other expenditures for public infrastructure and enhanced municipal services proposed to be paid from the tax levy and the amount to be raised to pay the District's general obligation bonds. The Treasurer has submitted the budget for FY 2012 -2013 and has filed the necessary statements and estimates. If the District Board approves this tentative budget for FY 2012 -2013, the attached notice will be published giving notice of filing the required statements and estimates, and giving notice of a public hearing on June 19, 2012 to receive comment on the tentative budget and, particularly, on the portions of the statements and estimates not relating to debt service on general obligation bonds. After the public hearing, the District Board may adopt a final budget by resolution and may order Regular Council Meeting - May 15, 2012 - Page 70 of 219 the fixing, levying and assessment of required ad valorem taxes. Financial Impact: Establishment of the tentative budget for fiscal year 2012 -2013. ATTACHMENTS: Name: Description: Type: 0 2013GFCFDTentativeResolution .pdf FY2012 -2013 Tentative Budget Resolution Resolution Staff Recommendation: Staff recommends adoption of Resolution No. GFCFD 2012 -01, adopting the tentative budget for fiscal year 2012 -2013 in the amount of $1,783,553. Suggested Motion: I move to adopt Resolution No. GFCFD 2012 -01; adopting the tentative budget for fiscal year 2012 -2013 in the amount of $1,783,553. Regular Council Meeting - May 15, 2012 - Page 71 of 219 RESOLUTION NO. GFCFD 2012 -01 GLADDEN FARMS COMMUNITY FACILITIES DISTRICT A RESOLUTION OF THE DISTRICT BOARD OF THE GLADDEN FARMS COMMUNITY FACILITIES DISTRICT, A COMMUNITY FACILITIES DISTRICT OF ARIZONA, APPROVING A TENTATIVE BUDGET FOR FISCAL YEAR 2012 -2013 PURSUANT TO ARS §48 -716; SETTING A PUBLIC HEARING DATE ON SAID TENTATIVE BUDGET; FILING STATEMENTS AND ESTIMATES OF THE OPERATION AND MAINTENANCE EXPENSES OF THE DISTRICT, THE COSTS OF CAPITAL IMPROVEMENTS TO BE FINANCED BY THE APPROVED AD VALOREM TAX LEVY, AND THE AMOUNT OF ALL OTHER EXPENDITURES FOR PUBLIC INFRASTRUCTURE AND ENHANCED MUNICIPAL SERVICES PROPOSED TO BE PAID FROM THE TAX LEVY AND OF THE AMOUNT TO BE RAISED TO PAY GENERAL OBLIGATION BONDS OF THE DISTRICT, ALL OF WHICH SHALL BE PROVIDED FOR BY THE LEVY AND COLLECTION OF AD VALOREM TAXES ON THE ASSESSED VALUE OF ALL THE REAL AND PERSONAL PROPERTY IN THE DISTRICT; PROVIDING FOR NOTICE OF FILING THE STATEMENTS AND ESTIMATES, AND NOTICE OF A PUBLIC HEARING ON THE PORTIONS OF THE STATEMENTS AND ESTIMATES NOT RELATING TO DEBT SERVICE ON GENERAL OBLIGATION BONDS; AND PROVIDING THAT THIS RESOLUTION SHALL BE EFFECTIVE AFTER ITS PASSAGE AND APPROVAL ACCORDING TO LAW. WHEREAS, on, February 17, 2004 the Mayor and Council of the Town of Marana ( "Town ") adopted Resolution No. 2004 -23 creating within Sections 33 and 34, R11 E, T 11 S, G &SRB &M of the Town the Gladden Farms Community Facilities District ( "GFCFD "), a community facilities district in accordance with ARS §48 -701 et seq. Arizona Revised Statutes, as amended, as described in Exhibit "A" attached hereto and expressly made a part hereof; and WHEREAS, GFCFD is a special purpose district for purposes of Article IX, Section 19, Constitution of Arizona, a tax - levying public improvement district for the purposes of Article XIII, Section 7, Constitution of Arizona, and a municipal corporation for all purposes of Title 35, Chapter 3, Articles 3, 3.1., 3.2, 4 and 5, Arizona Revised Statutes, as amended, and [except as otherwise provided in §48- 708(B), as amended] is considered to be a municipal corporation and political subdivision of the State of Arizona, separate and apart from the Town; and WHEREAS, a primary purpose for creating GFCFD was to finance construction and maintenance of certain public improvements needed for the Gladden Farms development through assessment of ad valorem taxes on all real and personal property within the development; and WHEREAS, in accordance with ARS § §48 -719 and 48 -723, a special election was held on May 18, 2004 wherein the qualified electors of GFCFD voted to issue general obligation bonds in the maximum amount of sixty nine million dollars ($69,000,000) to cover costs of constructing required public improvements, and to levy and collect an annual ad valorem tax at a rate not to exceed thirty cents (30¢) per one hundred dollars ($100) of assessed valuation for GFCFD operation and maintenance expenses; and Regular Council Meeting - May 15, 2012 - Page 72 of 219 WHEREAS, by Resolution GFCFD No. 2004 -03 (dated July 6, 2004) the GFCFD Board authorized the sale of up to two million three hundred thousand dollars ($2,300,000) aggregate principal amount of general obligation bonds, Series 2004 ( "2004 Bonds "); and by Resolution GFCFD No. 2006 -02 (dated June 6, 2006) the GFCFD Board authorized the sale of up to three million five hundred thousand dollars ($3,500,000) aggregate principal amount of general obligation bonds, Series 2006 ( "2006 Bonds "); and by Resolution GFCFD No. 2007 -03 (dated July 17, 2007) the GFCFD Board authorized the sale of up to three million five hundred thousand dollars ($3,500,000) aggregate principal amount of general obligation bonds, Series 2007 ( "2007 Bonds "); and by Resolution GFCFD No. 2010 -03 (dated August 17, 2010) the GFCFD Board authorized the sale of up to one million seven hundred and fifty thousand dollars ($1,750,000) aggregate principal amount of general obligation bonds, Series 2010 ( "2010 Bonds ") to fund public improvements for the development; and WHEREAS, GFCFD also entered into a standby contribution agreement with Gladden Forrest L.L.C., a limited liability company of Arizona ( "Gladden Forrest ") with respect to the 2004 Bonds, 2006 Bonds, 2007 Bonds and 2010 Bonds whereby Gladden Forrest shall make annual payments to GFCFD in order to maintain the tax rate at no more than two dollars fifty cents ($2.50) per one hundred dollars ($100) of secondary assessed valuation for debt service, given the tax base of GFCFD in each tax year; and WHEREAS, in accordance with ARS §§48 -716 and 48 -723, the GFCFD Treasurer has submitted to the GFCFD Board a proposed budget for Fiscal Year 2012 -2013 which includes statements and estimates of the operation and maintenance expenses of GFCFD, the costs of capital improvements to be financed by the authorized ad valorem tax levy, and the amount of all other expenditures for public infrastructure and enhanced municipal services proposed to be paid from the tax levy and of the amount to be raised to pay GFCFD general obligation bonds, all of which shall be provided for by the levy and collection of ad valorem taxes on the assessed value of all the real and personal property within GFCFD; and WHEREAS, the GFCFD Board desires now to approve said tentative budget for Fiscal Year 2012 -2013 to publish notice of having filed the required statements and estimates, and to set a date (and publish a notice thereof) for a public hearing to receive comment on the tentative budget and, particularly, on the portions of the statements and estimates not relating to debt service on general obligation bonds; and WHEREAS, after said public hearing (and on or before October 1), the GFCFD Board expects to adopt a final budget by resolution; and WHEREAS, on or before the third Monday in August, the GFCFD Board also expects to order the fixing, levying and assessment of required ad valorem taxes and to cause certified copies of the order to be delivered to the Pima County Board of Supervisors and the Arizona Department of Revenue; NOW, THEREFORE, BE IT RESOLVED BY THE DISTRICT BOARD OF THE GLADDEN FARMS COMMUNITY FACILITIES DISTRICT, AS FOLLOWS: Regular Council Meeting - May 15, 2012 - Page 73 of 219 1. That that certain proposed budget prepared by the GFCFD Treasurer for Fiscal Year 2012 -2013, attached hereto and expressly made a part hereof as Exhibit "B ", is hereby tentatively approved. 2. That the statements and estimates of the operation and maintenance expenses of GFCFD, the costs of capital improvements to be financed by the approved ad valorem tax levy, and the amount of all other expenditures for public infrastructure and enhanced municipal services proposed to be paid from the tax levy and of the amount to be raised to pay GFCFD general obligation bonds in Fiscal Year 2012 -2013 are hereby filed on forms of the Auditor General in accordance with ARS §§42-17101(3) and 48- 723(C), Arizona Revised Statutes, as amended, and are attached hereto and expressly made a part hereof as Exhibit "C ". 3. That a public hearing date of Tuesday, June 19, 2012, beginning at or after 7:00 p.m. in the council chambers of the Town of Marana Civic Center located at 11555 W. Civic Center Drive, Town of Marana, Arizona, is hereby set to consider said tentative budget (including, but expressly not limited to, consideration of those portions of the statements and estimates not relating to debt service on GFCFD general obligation bonds), and said notice (attached hereto and expressly made a part hereof as Exhibit "D ") shall be published once in The Daily Territorial no later than ten (10) days prior to said hearing date. 4. That if any provision in this Resolution is held invalid by a Court of competent jurisdiction, the remaining provisions shall not be affected but shall continue in full force and effect. law. 5. That this Resolution shall be effective after its passage and approval according to RESOLVED by the District Board of the Gladden Farms Community Facilities District this 15 day of May 2012. Ed Honea, Chairman District Board Gladden Farms Community Facilities District ATTEST: Jocelyn C. Bronson, District Clerk Gladden Farms Community Facilities District APPROVED AS TO FORM: Frank Cassidy, Legal Counsel Gladden Farms Community Facilities District Regular Council Meeting - May 15, 2012 - Page 74 of 219 EXHIBIT "A " GFCFD Map and Legal Description Regular Council Meeting - May 15, 2012 - Page 75 of 219 (D (Q c n 1 BLOCK 11 BIMK 12 BLOCK 14 g ' R-7 R-8 EXCLUDED BLOCK 17 BLOCK 18 R-8 R-7 BLOCK 1 I UNSUBDI V I DED UNSUBDI V I DED �? PARK ; 217-43-0020 qq 217-43-0020 BLOCK A Q STATE LAND 1 - 217- RI V ER B LO C K B 71 UrnE .� .. R- 1.44 1 .. .... .. ..... -" .. ... . -... ..... ..... .. ... i. .. .. ... . R_8 33p"jw 6d- 4 3 R - B LOCK 4 The X 8 BLOCK 3 ,i'f's : � =" G�. ' r BLOCK 1 215 03 --011A Ali � ,A Kee irorir -� CO t L4 r� R -16 BLOCK 8 B LOCK t0 I r .� BLO r� I Wr15, � J? s -' � BLOCK 9 I �o R -16 ' BLOCK 13 R-7 BLOCK 16 4' AGRXULTURE 217- t� 26 3 35 R -6 BLOCK 5 R's EXCLUDED � BLOCK 6 R-6 BLOCK 11 BIMK 12 BLOCK 14 g ' R-7 R-8 EXCLUDED BLOCK 17 BLOCK 18 R-8 R-7 BLOCK 1 BLOCK 120 I t vc BLOCK 14 R-8 B LOCK 1 5 f R - PARK ; BLOCK A Q STATE LAND 1 - 217- RI V ER B LO C K B R- 1.44 33p"jw 6d- 4 3 The X 8 � �� y UNSUBDIVIDED G�. .. c t� � .,n: 215 03 --011A SCALE: N.T.S. VC �BLOCX 21 � UNSUBD /VIDED BLOCK 23 217 I S��OfOE R -6 BLOCK 24 po ll' 2, R- a .BLOCK 25 35 TANCERINE ROAD 3 .2 g EXCLiIDEf3 D DISTRIC7' � GLADDEN FARMS v BLOCKS 3 THRU 25 AND A,B,C,E, AND F BOOK 55 PACE 50 z EXHIBIT A LEGAL DESCRIPTION OF PROPERTY TO BE INCLUDED IN THE DISTRICT ALL OF GLADDEN FARMS BLOCKS 1 THRU 25 AND A THRU F. EXCEPT BLOCK D, AS SHOWN ON THE PLAT RECORDED IN BOOK 55 OF MAPS AND PLATS AT PAGE 60, RECORDS OF THE PIMA COUNTY RECORDER, PIMA COUNTY, ARIZONA, BEING PORTIONS OF SECTIONS 33 AND 34 OF TOWNSHIP 11 SOUTH, RANGE 11 EAST, GILA AND SALT RIVER MERIDIAN, PIMA COUNTY, ARIZONA, FURTHER DESCRIBED AS FOLLOWS: COMMENCING AT A 'W" IRON PIN (NO TAG) AT THE NORTHEAST CORNER OF SAID SECTION 34; THENCE SOUTH 0 0 30'09" EAST 322.00 FEET UPON THE EAST LINE OF THE NORTHEAST QUARTER OF SAID SECTION 34 TO THE POINT OF BEGINNING; THENCE CONTINUE SOUTH 0 0 30'09" EAST 2322.59 FEET UPON SAID EAST LINE AND UPON THE EAST LINE OF SAID GLADDEN FARMS TO A '-w2" ALUMINUM CAPPED PIN, LS 7599, AT THE EAST QUARTER CORNER OF SAID SECTION 34; THENCE SOUTH 0 0 30'03" EAST 2644.34 FEET UPON THE EAST LINE OF THE SOUTHEAST QUARTER OF SAID SECTION 34 AND UPON SAID EAST LINE OF GLADDEN FARMS TO A 'W" IRON PIN, NO TAG, AT THE SOUTHEAST CORNER OF SAID SECTION 34; THENCE SOUTH 89 0 22'30" WEST 187.66 FEET UPON THE SOUTH LINE OF SAID SOUTHEAST QUARTER AND UPON THE SOUTH LINE OF SAID GLADDEN FARMS TO THE SOUTHEAST CORNER OF CMID WELL SITE NO. 18 AS SHOWN ON SAID PLAT; THENCE NORTH 0 0 37'30" WEST 100.00 FEET UPON THE EAST LINE OF SAID WELL SITE TO THE NORTHEAST CORNER THEREOF; THENCE SOUTH 89 0 22'30" WEST 75.00 FEET UPON THE NORTH LINE OF SAID WELL SITE TO THE NORTHWEST CORNER THEREOF; THENCE SOUTH 0 EAST 100.00 FEET UPON THE WEST LINE OF SAID WELL SITE TO THE SOUTHWEST CORNER THEREOF BEING ON SAID SOUTH LINE OF THE SOUTHEAST QUARTER; THENCE SOUTH 89 0 22'30" WEST 3885.04 FEET CONTINUING UPON THE SOUTH LINE OF SAID SOUTHEAST QUARTER AND UPON THE SOUTH LINE OF THE SOUTHWEST QUARTER OF SAID SECTION 34, BEING THE SOUTH LINE OF SAID GLADDEN FARMS, TO THE SOUTHWEST CORNER OF BLOCK B OF GLADDEN FARMS AS SHOWN ON SAID PLAT, BEING ON THE NORTHEASTERLY RIGHT OF WAY LINE OF SANDARIO ROAD AND A POINT ON THE ARC OF A NON— TANGENT CURVE CONCAVE SOUTHWESTERLY, THE RADIUS POINT OF SAID CURVE BEARS SOUTH 68 0 20'49" WEST, FOR REFERENCE, AN ALUMINUM CAPPED PIN, RLS 7599, AT THE SOUTHWEST CORNER OF SAID SECTION 34 BEARS SOUTH 89 0 22'30" WEST AT A DISTANCE OF 1124.04 FEET; THENCE THE FOLLOWING THREE COURSES UPON SAID RIGHT OF WAY LINE AND UPON SAID SOUTHWEST LINE OF BLOCK B: 1) NORTHWESTERLY UPON SAID ARC, TO THE LEFT, HAVING A RADIUS OF 746.20 FEET AND A CENTRAL ANGLE OF 48 0 17'38", FOR AN ARC DISTANCE OF 628.96 FEET TO A TANGENT LINE; A -1 Regular Council Meeting - May 15, 2012 - Page 77 of 219 2 ) NORTH 69 WEST 593.45 FEET TO A POINT ON THE ARC OF A TANGENT CURVE CONCAVE NORTHEASTERLY; 3) NORTHWESTERLY UPON SAID ARC, TO THE RIGHT, HAVING A RADIUS OF 160.99 FEET AND A CENTRAL ANGLE OF 69 0 26'33 ", FOR AN ARC DISTANCE OF 195.12 FEET TO A THE TANGENT EAST RIGHT OF WAY LINE OF SAID SANDARIO ROAD BEING THE WEST LINE OF SAID GLADDEN FARMS; THENCE NORTH 0 0 30'16" WEST 1862.79 FEET UPON SAID EAST RIGHT OF WAY LINE AND UPON SAID WEST LINE TO AN ANGLE POINT; THENCE SOUTH 89 0 29'44" WEST 30.04 FEET UPON SAID WEST LINE TO A " IRON PIN, NO TAG, AT THE WEST QUARTER CORNER OF SAID SECTION 34, BEING ALSO THE EAST QUARTER CORNER OF SAID SECTION 33; THENCE SOUTH 89 WEST 1321.01 FEET UPON SAID WEST LINE AND UPON THE SOUTH LINE OF THE NORTHEAST QUARTER OF SAID SECTION 33 TO AN ANGLE POINT; THENCE NORTH 0 0 34'17" WEST 2610.03 FEET UPON SAID WEST LINE TO THE NORTHWEST CORNER OF SAID GLADDEN FARMS, BEING A POINT ON THE SOUTH RIGHT OF WAY LINE OF MOORE ROAD PRIOR TO THE DEDICATION OF ADDITIONAL RIGHT OF WAY AS SHOWN ON SAID PLAT, BEING A LINE 30.00 FEET SOUTHERLY OF AND PARALLEL WITH THE NORTH LINE OF SAID NORTHEAST QUARTER OF SECTION 33; THENCE NORTH 89 0 20'24" EAST 1320.79 FEET UPON THE NORTH LINE OF SAID GLADDEN FARMS, UPON SAID PRIOR RIGHT OF WAY LINE AND UPON SAID PARALLEL LINE TO AN ANGLE POINT; THENCE NORTH 89 0 25'03" EAST 2634.98 FEET UPON SAID NORTH LINE, UPON SAID PRIOR RIGHT OF WAY LINE AND UPON A LINE PARALLEL WITH AND 30.00 FEET SOUTHERLY OF THE NORTH LINE OF THE NORTHWEST QUARTER OF SAID SECTION 34 TO AN ANGLE POINT; THENCE NORTH 89 0 25'03" EAST 2283.27 FEET UPON SAID NORTH LINE, UPON SAID PRIOR RIGHT OF WAY LINE AND UPON A LINE PARALLEL WITH AND 30.00 FEET SOUTHERLY OF THE NORTH LINE OF THE NORTHEAST QUARTER OF SAID SECTION 34; THENCE SOUTH 0 0 30'13" EAST 292.00 FEET; THENCE NORTH 89 0 25'03" EAST 357.00 FEET TO THE POINT OF BEGINNING. A -2 Regular Council Meeting - May 15, 2012 - Page 78 of 219 EXHIBIT "B " FY 2012 -2013 GFCFD Budget Regular Council Meeting - May 15, 2012 - Page 79 of 219 EXHIBIT B GLADDEN FARMS COMMUNITY FACILITIES DISTRICT (GFCFD) TENTATIVE BUDGET AND SUMMARY SCHEDULE OF ESTIMATED REVENUES AND EXPENDITURES FISCAL YEAR 2012 -13 REVENUES Property Tax - General (Operating) Property Tax- Secondary (Debt Service) Developer Contributions Total Revenues EXPENDITURES CFD Administration Costs of Issuance Accounting /Auditing Public Notification Expenses Consultant Services Outside Legal Counsel Debt Service Trustee Fees Capital Improvements Acquisition Replacement Reserve Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources (Uses) Bond Proceeds Total Other Financing Sources Excess (Deficiency) of Revenues and Other Financing Sources Over (Under) Expenditures and Other Financing Uses BEGINNING FUND BALANCE ENDING FUND BALANCE FY 2012 FY 2012 FY 2012 Tentative Adopted Amended Estimated FY 2013 Budget Budget Acutal Budget $ 52,756 $ 52,756 $ 50,646 $ 49,569 439,631 439,631 422,046 413,077 25009 25009 94,515 320,907 743,196 743,196 567,207 783,553 1 V' V V V 1 V' V V V 1' ✓ V V /'✓ V V 10000 10000 - 10000 2,500 2,500 1,150 2,500 200 200 500 200 1500 1500 - 1500 1000 1000 - 500 690,440 690,440 690,440 695,553 4,500 4,500 4,500 600 90000 90000 - 90000 (1,091,244) (1,091,244) (133,883) (1,000,000) 1 0000 1 0000 - 1 0000 1 0000 1 0000 - 1 0000 (91,244) (91,244) (133,883) - Regular Council Meeting - May 15, 2012 - Page 80 of 219 EXHIBIT "C " GFCFD Statements and Estimates on Auditor General Forms Regular Council Meeting - May 15, 2012 - Page 81 of 219 EXHIBIT "D " GFCFD Published Notice GLADDEN FARMS COMMUNITY FACILITIES DISTRICT NOTICE OF FILING STATEMENTS AND ESTIMATES AND NOTICE OF PUBLIC HEARING NOTICE OF FILING STATEMENTS AND ESTIMATES OF THE OPERATION AND MAINTENANCE EXPENSES OF THE GLADDEN FARMS COMMUNITY FACILITIES DISTRICT, THE COSTS OF CAPITAL IMPROVEMENTS TO BE FINANCED BY THE AD VALOREM TAX LEVY, AND THE AMOUNT OF ALL OTHER EXPENDITURES FOR PUBLIC INFRASTRUCTURE AND ENHANCED MUNICIPAL SERVICES PROPOSED TO BE PAID FROM THE TAX LEVY AND OF THE AMOUNT TO BE RAISED TO PAY GENERAL OBLIGATION BONDS OF THE DISTRICT; AND NOTICE OF A PUBLIC HEARING ON THE PROPOSED FISCAL YEAR 2012 -2013 BUDGET OF THE DISTRICT, INCLUDING A HEARING ON THOSE PORTIONS OF THE STATEMENTS AND ESTIMATES NOT RELATING TO DEBT SERVICE ON GENERAL OBLIGATION BONDS. Notice is hereby given that statements and estimates have been filed in the Office of the District Clerk of the Gladden Farms Community Facilities District of the operation and maintenance expenses of the District, the costs of capital improvements to be financed by the voter - approved ad valorem tax levy, and the amount of all other expenditures for public infrastructure and enhanced municipal services proposed to be paid from the tax levy and of the amount to be raised to pay general obligation bonds of the District, all of which shall be provided for by the levy and collection of ad valorem taxes on the assessed value of all the real and personal property in the District. Notice is further given of a public hearing on the proposed Fiscal Year 2012 -2013 budget of the District, including (but not limited to) a hearing on those portions of the statements and estimates not relating to debt service on general obligation bonds, all pursuant to Arizona Revised Statutes §§48-716 and 48 -723. Such hearing will be held by the District Board on Tuesday, June 19, 2012, at or after 7:00 p.m. in the council chambers of the Town of Marana Civic Center, 11555 W. Civic Center Drive, Marana, Arizona. Copies of the budget are available from the Office of the District Treasurer, 11555 W. Civic Center Drive, Town of Marana, Arizona 85653, telephone number: (520) 382 -1900. Dated this day of , 2012 /s/ Gilbert Davidson .......... ............................... District Manager Gladden Farms Community Facilities District Published: 1 2012 Regular Council Meeting - May 15, 2012 - Page 82 of 219 TOWN OF MARANA Summary Schedule of Estimated Revenues and Expenditures /Expenses Fiscal Year 2013 EXPENDITURE LIMITATION COMPARISON 1. Budgeted expenditures /expenses 2. Add /subtract: estimated net reconciling items 3. Budgeted expenditures /expenses adjusted for reconciling items 4. Less: estimated exclusions 5. Amount subject to the expenditure limitation 6. EEC or voter - approved alternative expenditure limitation 2012 2013 $ 126,965,590 $ 81,980,411 126,965,590 81,980,411 $ 126,965,590 $ 81,980,411 $ $ FIThe city /town does not levy property taxes and does not have special assessment districts for which property taxes are levied. Therefore, Schedule B has been omitted. * Includes Expenditure /Expense Adjustments Approved in current year, from Schedule E. ** Includes actual amounts as of the date the proposed budget was prepared, adjusted for estimated activity for the remainder of the fiscal year. * ** Amounts in this column represent Fund Balance /Net Asset amounts except for amounts not in spendable form (e.g., prepaids and inventories) or legally or contractually required to be maintained intact (e.g., principal of a permanent fund). Regular Council Meeting - May 15, 2012 - Page 83 of 219 4/12 SCHEDULE A ESTIMATED ADOPTED FUND REVENUES TOTAL BUDGETED ACTUAL BALANCE/ OTHER THAN FINANCIAL BUDGETED EXPENDITURES/ EXPENDITURES/ NET PROPERTY TAX PROPERTY OTHER FINANCING INTERFUND TRANSFERS RESOURCES EXPENDITURES/ EXPENSES* EXPENSES** ASSETS * ** REVENUES TAXES 2013 2013 AVAILABLE EXPENSES FUND 2012 2012 July 1, 2012 ** 2013 2013 SOURCES <USES> IN <OUT> 2013 2013 Primary: 1. General Fund $ 30,033,409 $ 27,790,809 $ 16,575,580 $ 462,646 $ 31,720,531 $ 750,000 $ $ $ 2,839,259 $ 46,669,498 $ 31,131,272 Secondary: 2. Special Revenue Funds 5,390,739 2,665,874 5,501,180 5,103,449 100,000 10,704,629 6,459,532 3. Debt Service Funds Available 8,731,341 8,563,549 656,195 2,797,801 5,539,750 8,993,746 8,337,551 4. Less: Amounts for Future Debt Retirement 5. Total Debt Service Funds 8,731,341 8,563,549 656,195 2,797,801 5,539,750 8,993,746 8,337,551 6. Capital Projects Funds 47,525,988 12,388,586 13,294,878 15,978,368 3,500,000 2,596,118 30,177,128 18,699,903 7. Permanent Funds 35,284,113 4,381,927 1,419,011 8,015,812 13,000,000 204,373 22,230,450 17,352,153 8. Enterprise Funds Available 9. Less: Amounts for Future Debt Retirement 10. Total Enterprise Funds 35,284,113 4,381,927 1,419,011 8,015,812 13,000,000 204,373 22,230,450 17,352,153 11. Internal Service Funds 12. TOTAL ALL FUNDS $ 126,965,590 $ 55,790,745 $ 37,446,844 $ 462,646 $ 63,615,961 $ 17,250,000 $ $ 5,639,750 $ 5,639,750 $ 118,775,451 $ 81,980,411 EXPENDITURE LIMITATION COMPARISON 1. Budgeted expenditures /expenses 2. Add /subtract: estimated net reconciling items 3. Budgeted expenditures /expenses adjusted for reconciling items 4. Less: estimated exclusions 5. Amount subject to the expenditure limitation 6. EEC or voter - approved alternative expenditure limitation 2012 2013 $ 126,965,590 $ 81,980,411 126,965,590 81,980,411 $ 126,965,590 $ 81,980,411 $ $ FIThe city /town does not levy property taxes and does not have special assessment districts for which property taxes are levied. Therefore, Schedule B has been omitted. * Includes Expenditure /Expense Adjustments Approved in current year, from Schedule E. ** Includes actual amounts as of the date the proposed budget was prepared, adjusted for estimated activity for the remainder of the fiscal year. * ** Amounts in this column represent Fund Balance /Net Asset amounts except for amounts not in spendable form (e.g., prepaids and inventories) or legally or contractually required to be maintained intact (e.g., principal of a permanent fund). Regular Council Meeting - May 15, 2012 - Page 83 of 219 4/12 SCHEDULE A TOWN OF MARANA Summary of Tax Levy and Tax Rate Information Fiscal Year 2013 1. Maximum allowable primary property tax levy. A.R.S. §42 -17051 (A) 2. Amount received from primary property taxation in the current year in excess of the sum of that year's maximum allowable primary property tax levy. A.R.S. §42- 17102(A)(18) 3. Property tax levy amounts A. Prima B. Secondary property taxes C. Total property tax levy amounts 4. Property taxes collected* A. Primary property taxes (1) Current year's levy (2) Prior years' levies (3) Total primary property taxes B. Secondary property taxes (1) Current year's levy (2) Prior years' levies (3) Total secondary property taxes C. Total property taxes collected 5. Property tax rates A. City /Town tax rate (1) Primary property tax rate (2) Secondary property tax rate (3) Total city /town tax rate 2012 2013 $ 513,963 $ 462,646 462,646 $ 513,963 $ $ 503,684 $ 503,684 $ 503,684 2.8000 2.8000 2.8000 2.8000 B. Special assessment district tax rates Secondary property tax rates - As of the date the proposed budget was prepared, the city /town was operating four special assessment districts for which secondary property taxes are levied. For information pertaining to these special assessment districts and their tax rates, please contact the city /town. * Includes actual property taxes collected as of the date the proposed budget was prepared, plus estimated property tax collections for the remainder of the fiscal year. Regular Council Meeting - May 15, 2012 - Page 84 of 219 4/12 SCHEDULE B TOWN OF MARANA Summary by Fund Type of Revenues Other Than Property Taxes Fiscal Year 2013 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES* REVENUES SOURCE OF REVENUES 2012 2012 2013 GENERALFUND Local taxes Sales taxes $ 20, 001, 725 $ 20, 276, 673 $ 19, 835, 770 Licenses and permits Building and development fees 1 1 1 Business and license fees 130 131 135 Franchise fees 325 324 325 Other licenses and fees 130 128 130 Intergovernmental State shared sales taxes 2 2 2 Urban revenue sharing 2 2 3 Auto lieu 1 1 1 Charges for services Charges for services 955 478 381 Fines and forfeits Court fines and fees 660 565 570 Interest on investments Investment income 90 89 100 Contributions Voluntary contributions 88 102 Miscellaneous Other miscellaneous income 565 316 562 Total General Fund $ 31 $ 31 $ 31 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. Regular Council Meeting - May 15, 2012 - Page 85 of 219 4/12 SCHEDULE C Page 3of8 TOWN OF MARANA Summary by Fund Type of Revenues Other Than Property Taxes Fiscal Year 2013 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. Regular Council Meeting - May 15, 2012 - Page 86 of 219 4/12 SCHEDULE C Page 4 of 8 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES* REVENUES SOURCE OF REVENUES 2012 2012 2013 SPECIAL REVENUE FUNDS Highway user revenue $ 2,033,385 $ 1,954,344 $ 2,314,521 Local transportation assistance 27 Affordable housing revolving 100 2 100 HOME 250 250 $ 2 $ 1 $ 2 Local JCEF $ 14 $ 13 $ 13 Fill the GAP 2 3 3 Local technology enhancement 110 112 116 Community development block grants 285 148 245 $ 411 $ 277 $ 377 Bed tax $ $ $ 732 Other grants and contributions 1 755 1 $ $ 1 755 $ 2 Total Special Revenue Funds $ 4 $ 2 $ 5 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. DEBT SERVICE FUNDS Tangerine farms road improvement district $ 2 $ 2 $ 2 Gladden farms community facilities district debt 849 690 700 $ $ 2 2 $ 2 Total Debt Service Funds $ 2 $ 2 $ 2 CAPITAL PROJECTS FUNDS Transportation $ 2 $ 2 $ 3 Impact fee funds 801 2 1 Other capital projects 37 7 10 $ $ 40, 929, 694 12, 920,115 $ 15, 640, 397 Tangerine farms road improvement district $ 110 $ 48 $ 60 Community faciltities district captial 224 42 277 $ 334 $ 91 $ 337 Total Capital Projects Funds $ 41 $ 13 $ 15 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. Regular Council Meeting - May 15, 2012 - Page 86 of 219 4/12 SCHEDULE C Page 4 of 8 TOWN OF MARANA Summary by Fund Type of Revenues Other Than Property Taxes Fiscal Year 2013 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES* REVENUES SOURCE OF REVENUES 2012 2012 2013 ENTERPRISE FUNDS Water utility $ 4 $ 4 $ 3 Airport 5 265 2 Wastewater utility 1 456 1 $ 12,004,742 $ 4 $ 8 Total Enterprise Funds $ 12,004,742 $ 4 $ 8 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. TOTAL ALL FUNDS $ 91,749,214 $ 54,462,444 $ 63,615,961 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. Regular Council Meeting - May 15, 2012 - Page 87 of 219 4/12 SCHEDULE C Page 5 of 8 TOWN OF MARANA Summary by Fund Type of Other Financing Sources / <Uses> and Interfund Transfers Fiscal Year 2013 Regular Council Meeting - May 15, 2012 - Page 88 of 219 4/12 SCHEDULE D OTHER FINANCING INTERFUND TRANSFERS 2013 2013 FUND SOURCES <USES> IN <OUT> GENERAL FUND Loan Proceeds $ 750,000 $ $ $ Series 1997 debt 159,432 Series 2003 debt 1,381,429 Series 2004 debt 666,663 Series 2008 debt 531735 Other grants 100 Total General Fund $ 750,000 $ $ $ 2,839,259 SPECIAL REVENUE FUNDS Other grants $ $ $ 100 $ Total Special Revenue Funds $ $ $ 100,000 $ DEBT SERVICE FUNDS Series 1997 debt $ $ $ 363 $ Series 2003 debt 1,381,429 Series 2004 debt 666 Series 2008 debt 3,127,853 Total Debt Service Funds $ $ $ 5,539,750 $ CAPITAL PROJECTS FUNDS Transportation $ $ $ $ 2,001,826 I m pact fees 594 Community faciltities district captial 3,500,000 Total Capital Projects Funds $ 3 $ $ $ 2 ENTERPRISE FUNDS Water utility $ 1, 000, 000 $ $ $ 204,373 Wastewater utility 12, 000, 000 Total Enterprise Funds $ 13 $ $ $ 204 TOTAL ALL FUNDS $ 17, 250, 000 $ $ 5 $ 5 Regular Council Meeting - May 15, 2012 - Page 88 of 219 4/12 SCHEDULE D TOWN OF MARANA Summary by Department of Expenditures /Expenses Within Each Fund Type Fiscal Year 2013 * Includes actual expenditures /expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures /expenses for the remainder of the fiscal year. Regular Council Meeting - May 15, 2012 - Page 89 of 219 4/12 SCHEDULE E ADOPTED EXPENDITURE/ BUDGETED EXPENSE ACTUAL BUDGETED EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/ EXPENSES APPROVED EXPENSES* EXPENSES FUND /DEPARTMENT 2012 2012 2012 2013 GENERALFUND Non - departmental $ 2 $ (39,995) $ 1,539,660 $ 1,359,786 Mayor and council 276,623 254,085 289,343 Town manager 741,906 693,506 804 Town clerk 240 230 385 Human resources 496 414 632 Finance 787 751,321 841 Legal 784 701 757 Technology services 1 55 1 1 Strategic initiatives 569 565 394 Development services admin 192 (125 52 126 Permits and records 525 57 536 535 Building safety 474 440 662 Planning 547 125 636 571 Engineering 1 (129 1 1 Police 9 9 9 Courts 947 895 963 Public services admin 426 39 440 450 Public works 2 16 2 3 Parks and recreation 2 2 2 Community development 229 216 240 Capital outlay 1 1 2 Contingency 1 Total General Fund $ 30 $ $ 27 $ 31 SPECIAL REVENUE FUNDS Highway user revenue $ 2 $ $ 1 $ 3 Local transportation assistance 117 89 100 Revolving affordable housing 75 9 45 HOME 250 250 Local JCEF 40 40 Fill the GAP 31 31 Local technology 287 53 302 Community development block g ran 285 97 333 Bed tax 732 Other grants and contributions 1 525 1 Total Special Revenue Funds $ 5 $ $ 2 $ 6 DEBT SERVICE FUNDS Series 1997 debt $ 369 $ $ 369 $ 363 Series 2003 debt 1 1 1 Series 2004 debt 765 765 666 Series 2008 debt 3 3 3 Tangerine farms ID debt 2 2 2 Gladden farms CFD debt 858 690 700 Total Debt Service Funds $ 8 $ $ 8 $ 8 CAPITAL PROJECTS FUNDS Transportation $ 2 $ $ 2 $ 2 1/2 cent sales tax 270 76 331 Impact fee funds 2 1 1 Tangerine farms ID 110 58 60 Other capital projects 37 8 10 CFD capital projects 4 23 3 Total Capital Projects Funds $ 47 $ $ 12 $ 18 ENTERPRISE FUNDS Water utility $ 6 $ $ 3 $ 4 Airport 5 256 2 Wastewater utility 23 576 10 Total Enterprise Funds $ 35 $ $ 4 $ 17 TOTAL ALL FUNDS $ 126, 965, 590 $ $ 55, 790, 745 $ 81, 980,411 * Includes actual expenditures /expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures /expenses for the remainder of the fiscal year. Regular Council Meeting - May 15, 2012 - Page 89 of 219 4/12 SCHEDULE E TOWN OF MARANA Summary by Department of Expenditures /Expenses Fiscal Year 2013 Regular Council Meeting - May 15, 2012 - Page 90 of 219 4/12 SCHEDULE F ADOPTED EXPENDITURE/ BUDGETED EXPENSE ACTUAL BUDGETED EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/ EXPENSES APPROVED EXPENSES* EXPENSES DEPARTMENT /FUND 2012 2012 2012 2013 Police: General Fund $ 9,873,156 $ $ 9,804,959 $ 9,593,104 Other Grants 397 234,580 531,341 Department Total $ 10,270,557 $ $ 10,039,539 $ 10,124,445 Court: General Fund $ 947,800 $ $ 895,957 $ 963,109 Local JCEF 35,800 40,800 Fill the Gap 31,000 31,000 Local Tech Enhancement 287 53,748 302,337 Department Total $ 1,301,829 $ $ 949,705 $ 1,337,246 Public Works: General Fund $ 2 $ $ 2 $ 3 Highway User Revenue Fund 3,002,003 Other Capital Projects 2 1 3 Department Total $ 4,792,836 $ $ 4,504,808 $ 10,051,671 Community Development: General Fund $ 229,812 $ $ 216,183 $ 240,704 CDBG 285,000 97,035 333,945 Revolving Affordable Housing 75,000 45,000 HOME 250,000 250,000 LTAF 117,000 89,654 100,000 Other Capital Projects 1 Department Total $ 2,710,812 $ $ 402,872 $ 969,649 * Includes actual expenditures /expenses recognize on ffTe'5 accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures /expenses for the remainder of the fiscal year. Regular Council Meeting - May 15, 2012 - Page 90 of 219 4/12 SCHEDULE F aF OPP= MARANA =/ I rrratrt or manarm 11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653 Council Chambers, May 15, 2012, 7:00 PM To: Mayor and Council Item B 2 From: Erik Montague, District Treasurer and Chief Financial Officer Strategic Plan Focus Area: Not Applicable Subject: [Marana Town Council acting as the Gladden Farms (Phase II) Community Facilities District Board of Directors] : A Resolution of the District Board of Gladden Farms (Phase II) Community Facilities District, a Community Facilities District of Arizona, approving a tentative budget for fiscal year 2012 -2013 pursuant to ARS §48 -716; setting a public hearing date on said tentative budget; filing statements and estimates of the operation and maintenance expenses of the district, the costs of capital improvements to be financed by the approved ad valorem tax levy, and the amount of all other expenditures for public infrastructure and enhanced municipal services proposed to be paid from the tax levy and of the amount to be raised to pay general obligation bonds of the district, all of which shall be provided for by the levy and collection of ad valorem taxes on the assessed value of all the real and personal property in the district; providing for notice of filing the statements and estimates, and notice of a public hearing on the portions of the statements and estimates not relating to debt service on general obligation bonds; and providing that this resolution shall be effective after its passage and approval according to law Discussion: On or before July 15th, the District Treasurer submits to the District Board a proposed budget for the new fiscal year. The proposed budget includes statements and estimates of the operation and maintenance expenses of the District, the costs of capital improvements to be financed by the voter authorized ad valorem tax levy, and the amount of all other expenditures for public infrastructure and enhanced municipal services proposed to be paid from the tax levy and the amount to be raised to pay the District's general obligation bonds, as applicable. The Treasurer has submitted the budget for FY 2012 -2013 and has filed the necessary statements and estimates. If the District Board approves this tentative budget for FY 2012 -2013, the attached notice will be published giving notice of filing the required statements and estimates, and giving notice of a public hearing on June 19, 2012 to receive comment on the tentative budget and, particularly, on the portions of the statements and estimates not relating to debt service on general obligation bonds. After the public hearing, the District Board may adopt a final budget by resolution and may order Regular Council Meeting - May 15, 2012 - Page 91 of 219 the fixing, levying and assessment of required ad valorem taxes. Financial Impact: Establishment of the tentative budget for fiscal year 2012 -2013. ATTACHMENTS: Name: Description: Type: 0 2013GFCFD2TentativeResolution .pdf FY2012 -2013 Tentative Budget Resolution Resolution Staff Recommendation: Staff recommends approval of Resolution GFCFD2 2012 -01, adopting the tentative budget for fiscal year 2012 -2013 in the amount of $xxx. Suggested Motion: I move to adopt Resolution GFCFD2 2012 -01; adopting the tentative budget for fiscal year 2012- 2013 in the amount of $xxx. Regular Council Meeting - May 15, 2012 - Page 92 of 219 RESOLUTION NO. GFCFD2 2012 -01 GLADDEN FARMS (PHASE II) COMMUNITY FACILITIES DISTRICT A RESOLUTION OF THE DISTRICT BOARD OF GLADDEN FARMS (PHASE II) COMMUNITY FACILITIES DISTRICT, A COMMUNITY FACILITIES DISTRICT OF ARIZONA, APPROVING A TENTATIVE BUDGET FOR FISCAL YEAR 2012 -2013 PURSUANT TO ARS §48 -716; SETTING A PUBLIC HEARING DATE ON SAID TENTATIVE BUDGET; FILING STATEMENTS AND ESTIMATES OF THE OPERATION AND MAINTENANCE EXPENSES OF THE DISTRICT, THE COSTS OF CAPITAL IMPROVEMENTS TO BE FINANCED BY THE APPROVED AD VALOREM TAX LEVY, AND THE AMOUNT OF ALL OTHER EXPENDITURES FOR PUBLIC INFRASTRUCTURE AND ENHANCED MUNICIPAL SERVICES PROPOSED TO BE PAID FROM THE TAX LEVY AND OF THE AMOUNT TO BE RAISED TO PAY GENERAL OBLIGATION BONDS OF THE DISTRICT, ALL OF WHICH SHALL BE PROVIDED FOR BY THE LEVY AND COLLECTION OF AD VALOREM TAXES ON THE ASSESSED VALUE OF ALL THE REAL AND PERSONAL PROPERTY IN THE DISTRICT; PROVIDING FOR NOTICE OF FILING THE STATEMENTS AND ESTIMATES, AND NOTICE OF A PUBLIC HEARING ON THE PORTIONS OF THE STATEMENTS AND ESTIMATES NOT RELATING TO DEBT SERVICE ON GENERAL OBLIGATION BONDS; AND PROVIDING THAT THIS RESOLUTION SHALL BE EFFECTIVE AFTER ITS PASSAGE AND APPROVAL ACCORDING TO LAW. WHEREAS, on, December 11, 2007, the Mayor and Council of the Town of Marana ( "Town ") adopted Resolution No. 2007 -221 creating, within the Town, Gladden Farms (Phase II) Community Facilities District ( "GFCFD2 "), a community facilities district in accordance with ARS §48 -701 et seq. Arizona Revised Statutes, as amended, as described in Exhibit "A" attached hereto and expressly made a part hereof; and WHEREAS, GFCFD2 is a special purpose district for purposes of Article IX, Section 19, Constitution of Arizona, a tax - levying public improvement district for the purposes of Article XIII, Section 7, Constitution of Arizona, and a municipal corporation for all purposes of Title 35, Chapter 3, Articles 3, 3.1., 3.2, 4 and 5, Arizona Revised Statutes, as amended, and [except as otherwise provided in §48- 708(B), as amended] is considered to be a municipal corporation and political subdivision of the State of Arizona, separate and apart from the Town; and WHEREAS, a primary purpose for creating GFCFD2 was to finance construction and maintenance of certain public improvements needed for the "Gladden Farms (Phase II)" development through assessment of ad valorem taxes on all real and personal property within such development; and WHEREAS, in accordance with ARS § §48 -719 and 48 -723, a special election was held on May 13, 2008, wherein the qualified electors of GFCFD2 voted to issue general obligation bonds in the maximum amount of sixty million dollars ($60,000,000) to cover costs of constructing required public improvements, and to levy and collect an annual ad valorem tax at a rate not to exceed thirty cents (30¢) per one hundred dollars ($100) of assessed valuation for GFCFD2 operation and maintenance expenses; and Regular Council Meeting - May 15, 2012 - Page 93 of 219 WHEREAS, in accordance with ARS §§48 -716 and 48 -723, the GFCFD2 Treasurer has submitted to the GFCFD2 Board a proposed budget for Fiscal Year 2012 -2013 which includes statements and estimates of the operation and maintenance expenses of GFCFD2, the costs of capital improvements to be financed by the authorized ad valorem tax levy, and the amount of all other expenditures for public infrastructure and enhanced municipal services proposed to be paid from the tax levy and of the amount to be raised to pay GFCFD2 general obligation bonds, all of which shall be provided for by the levy and collection of ad valorem taxes on the assessed value of all the real and personal property within GFCFD2; and WHEREAS, the GFCFD2 Board desires now to approve said tentative budget for Fiscal Year 2012 -2013 to publish notice of having filed the required statements and estimates, and to set a date (and publish a notice thereof) for a public hearing to receive comment on the tentative budget and, particularly, on the portions of the statements and estimates not relating to debt service on general obligation bonds; and WHEREAS, after said public hearing (and on or before October 1), the GFCFD2 Board expects to adopt a final budget by resolution; and WHEREAS, on or before the third Monday in August, the GFCFD2 Board also expects to order the fixing, levying and assessment of required ad valorem taxes and to cause certified copies of the order to be delivered to the Pima County Board of Supervisors and the Arizona Department of Revenue; NOW, THEREFORE, BE IT RESOLVED BY THE DISTRICT BOARD OF GLADDEN FARMS (PHASE II) COMMUNITY FACILITIES DISTRICT, AS FOLLOWS: 1. That that certain proposed budget prepared by the GFCFD2 Treasurer for Fiscal Year 2012 -2013, attached hereto and expressly made a part hereof as Exhibit "B ", is hereby tentatively approved. 2. That the statements and estimates of the operation and maintenance expenses of GFCFD2, the costs of capital improvements to be financed by the approved ad valorem tax levy, and the amount of all other expenditures for public infrastructure and enhanced municipal services proposed to be paid from the tax levy and of the amount to be raised to pay GFCFD2 general obligation bonds in Fiscal Year 2012 -2013 are hereby filed on forms of the Auditor General in accordance with ARS §§42-17101(3) and 48- 723(C), Arizona Revised Statutes, as amended, and are attached hereto and expressly made a part hereof as Exhibit "C ". 3. That a public hearing date of Tuesday, June 19, 2012, beginning at or after 7:00 p.m. in the council chambers of the Town of Marana Civic Center located at 11555 W. Civic Center Drive, Town of Marana, Arizona, is hereby set to consider said tentative budget (including, but expressly not limited to, consideration of those portions of the statements and estimates not relating to debt service on GFCFD2 general obligation bonds), and said notice (attached hereto and expressly made a part hereof as Exhibit "D ") shall be published once in The Daily Territorial no later than ten (10) days prior to said hearing date. Regular Council Meeting - May 15, 2012 - Page 94 of 219 2 4. That if any provision in this Resolution is held invalid by a court of competent jurisdiction, the remaining provisions shall not be affected but shall continue in full force and effect. law. 5. That this Resolution shall be effective after its passage and approval according to RESOLVED by the District Board of Gladden Farms (Phase II) Community Facilities District this 15 day of May, 2012. Ed Honea, Chairman District Board Gladden Farms (Phase II) Community Facilities District ATTEST: Jocelyn C. Bronson, District Clerk Gladden Farms (Phase II) Community Facilities District APPROVED AS TO FORM: Frank Cassidy, Legal Counsel Gladden Farms (Phase II) Community Facilities District Regular Council Meeting - May 15, 2012 - Page 95 of 219 3 EXHIBIT "A " GFCFD2 Map and Legal Description Regular Council Meeting - May 15, 2012 - Page 96 of 219 (Q 0 O n (D ( (Q O N (Q A O BLOCK 28 F'R/ 8LQCV� 2 31 C ± BLOCK 29 2 AC + COM ERC I AL 38 AC# BLOCK 28 BLOCK 31 TRANSITIONAL 25 AC ± sFR/6 27 AC +► mY f L Or BLOCK 30 SFR/7 BLOCK 33 BLOCK 34 COMMERCIAL 44 AC ± BLOCK 32 � 3 AC 29 AC ± FAQ T AC ± BLOCK 35 SFR /8 32 AC ± BLOCK 36 MDR 24 AC± SLOCK 37 H 4 1 AC ,i,n At** SCALE: 1 " =1000' BLOCK 38 COM ERC I AL 35 AC BLOCK 42 NOR 3 i. AC BLOCK 39 BLOCK 40 BLOB . 43 SFR/T 14DR COMMERCIAL 40 AC ± 27 AC 33 �. :BLOCK 4 958493 SIF TANGERINE FARMS ROAD 1 745 EAST RIVER ROAD - SUITE 101 ■ TUCSON, AZ 85718 520.795.1000 G'L" A III ID N O F A R M S BLOCKS 26 43 ENCINEERUNG OMPAN (FAX) 520.322.6956 Go \GLADDEN_ I ! \3308\concept\3308_EXOVERn dgn 1 1 - APR --2007 LEGAL DESCRIPTION That part of Section 35, Township 11 South, Range 11 East, Gila and Salt River Meridian, Pima County, Arizona, lying South and West of the Southwest right of way line of the relocated Tucson- Picacho Highway, Federal Interstate Project 94, as it existed on May 15 1950; EXCEPT THEREFROM the right of way for Moore Road. formerly Grier Road, over the North 30 feet thereof, as shown on the map recorded in Rook 2 of Road Maps, Pages 126 through 129; AND EXCEPT THEREFROM the following well site belonging to Cortaro Water Users' Association: Marana Well No. 14 That portion of the Southeast quarter of the Northeast quarter of Section 35, Township 11 South, Range 11 East, Gila and Salt River Meridian, Pima County, Arizona, particularly bounded and described as follows: BEGINNING at a point which is 938.55 feet Westerly and 50 feet Northerly from the East quarter corner of said Section; THENCE Westerly 50 feet from and parallel to the East and West center line of said Section 35, a distance of 135 feet to a point; THENCE Northerly 1073.55 feet from and parallel to the East line of the said Southeast quarter of the Northeast quarter of Section 35, 100 feet to a point; THENCE Easterly 150 feet from and parallel to the East and West center line of said Section 35, 135 feet to a point; THENCE Southerly 938.65 feet froran and parallel to the East line of the said Southeast quarter of the Northeast quarter of Seection 35, 100 feet to the POINT OF BEGINNING; AND EXCEPT THEREFROM the following portion conveyed to Cortaro Marana Irrigation District in the Deed recorded in Docket 1958, Page 585: BEGINNING at a point on the North line of said Section 35, said point being South 89 West, 591.06 feet from the Northeast corner of said Section 35; THENCE South 49 East along the Southwesterly right of way line of interstate 10, 357.77 feet; THENCE South 49 10 53'00" East, 41 9.03 feet to the .East line of said Section 35; THENCE South 0° 15'00" East, 32.81 feet along said East line; THENCE South 49 ° 53'00" West, 448.44 feet; THENCE North 49 10 37`00" West, 385.97 feet to the aforesaid North line of Section 35; Regular Council Meeting - May 15, 2012 - Page 98 of 219 THENCE North 89 East. 38.44 feet to the POINT OF BEGINNING; AND EXCEPT THEREFROM a strip of land 11Of eet in width conveyed to the State of Ariozna, by and through its State Highway Commission in the Deed recorded in Docket 2003, Page 408 described as follows; BEGINNING at the point of Intersection of the existing Southwest right of way line of the existing Casa Grande- Tucson Highway with the East line of Section 35, from whence the Northeast corner of said Section 35 bears Northerly 359.70 feet THENCE North 49 ° 53'00" West along said existing Southwest right of way line, a distance of 325.42 feet; THENCE North 49 0 37'00' vilest continuing along said existing Southwest right of way line, a distance of 229.27 feet, to a point on the North fine of said Section; THENCE Westerly along said North section line,, a distance of 159.15 feet; THENCE South 49 0 37'00" East 357.77 feet; THENCE South 49 0 53`00" East 419.03 feet to a point on the aforesaid East line of Section 35; THENCE Northerly along East section line, a distance of 144,38 feet, to the POINT OF BEGINNING; AND EXCEPT THEREFROM the South 250.00 feet. Regular Council Meeting - May 15, 2012 - Page 99 of 219 EXHIBIT "B " FY 2012 -2013 GFCFD2 Budget Regular Council Meeting - May 15, 2012 - Page 100 of 219 EXHIBIT B GLADDEN FARMS (Phase II) COMMUNITY FACILITIES DISTRICT (GFCFD2) TENTATIVE BUDGET AND SUMMARY SCHEDULE OF ESTIMATED REVENUES AND EXPENDITURES FISCAL YEAR 2012 -13 REVENUES Property Tax - General (Operating) Property Tax- Secondary (Debt Service) Developer Contributions Total Revenues EXPENDITURES FY 2012 FY 2012 FY 2012 Tentative Adopted Amended Estimated FY 2013 Budget Budget Acutal Budget $ 153 $ 153 $ 147 $ 152 CFD Administration Costs of Issuance Accounting /Auditing Public Notification Expenses Consultant Services Outside Legal Counsel Debt Service Trustee Fees Capital Improvements Acquisition Replacement Reserve Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources (Uses) Bond Proceeds Total Other Financing Sources Excess (Deficiency) of Revenues and Other Financing Sources Over (Under) Expenditures and Other Financing Uses BEGINNING FUND BALANCE ENDING FUND BALANCE 250 250 150 52 750 750 400 152 (597) (597) (253) - (597) (597) (253) - Regular Council Meeting - May 15, 2012 - Page 101 of 219 EXHIBIT "C " GFCFD2 Statements and Estimates on Auditor General Forms Regular Council Meeting - May 15, 2012 - Page 102 of 219 EXHIBIT "D " GFCFD2 Published Notice GLADDEN FARMS (PHASE II) COMMUNITY FACILITIES DISTRICT NOTICE OF FILING STATEMENTS AND ESTIMATES AND NOTICE OF PUBLIC HEARING NOTICE OF FILING STATEMENTS AND ESTIMATES OF THE OPERATION AND MAINTENANCE EXPENSES OF GLADDEN FARMS (PHASE II) COMMUNITY FACILITIES DISTRICT, THE COSTS OF CAPITAL IMPROVEMENTS TO BE FINANCED BY THE AD VALOREM TAX LEVY, AND THE AMOUNT OF ALL OTHER EXPENDITURES FOR PUBLIC INFRASTRUCTURE AND ENHANCED MUNICIPAL SERVICES PROPOSED TO BE PAID FROM THE TAX LEVY AND OF THE AMOUNT TO BE RAISED TO PAY GENERAL OBLIGATION BONDS OF THE DISTRICT; AND NOTICE OF A PUBLIC HEARING ON THE PROPOSED FISCAL YEAR 2012 -2013 BUDGET OF THE DISTRICT, INCLUDING A HEARING ON THOSE PORTIONS OF THE STATEMENTS AND ESTIMATES NOT RELATING TO DEBT SERVICE ON GENERAL OBLIGATION BONDS. Notice is hereby given that statements and estimates have been filed in the Office of the District Clerk of Gladden Farms (Phase II) Community Facilities District of the operation and maintenance expenses of the District, the costs of capital improvements to be financed by the voter - approved ad valorem tax levy, and the amount of all other expenditures for public infrastructure and enhanced municipal services proposed to be paid from the tax levy and of the amount to be raised to pay general obligation bonds of the District, all of which shall be provided for by the levy and collection of ad valorem taxes on the assessed value of all the real and personal property in the District. Notice is further given of a public hearing on the proposed Fiscal Year 2012 -2013 budget of the District, including (but not limited to) a hearing on those portions of the statements and estimates not relating to debt service on general obligation bonds, all pursuant to Arizona Revised Statutes §§48-716 and 48 -723. Such hearing will be held by the District Board on Tuesday, June 19, 2012, at or after 7:00 p.m. in the council chambers of the Town of Marana Civic Center, 11555 W. Civic Center Drive, Marana, Arizona. Copies of the budget are available from the Office of the District Treasurer, 11555 W. Civic Center Drive, Town of Marana, Arizona 85653, telephone number: (520) 382 -1900. Dated this day of , 2012 /s/ Gilbert Davidson .......... ............................... District Manager Gladden Farms (Phase II) Community Facilities District Published: 1 2012 Regular Council Meeting - May 15, 2012 - Page 103 of 219 7 TOWN OF MARANA Summary Schedule of Estimated Revenues and Expenditures /Expenses Fiscal Year 2013 EXPENDITURE LIMITATION COMPARISON 1. Budgeted expenditures /expenses 2. Add /subtract: estimated net reconciling items 3. Budgeted expenditures /expenses adjusted for reconciling items 4. Less: estimated exclusions 5. Amount subject to the expenditure limitation 6. EEC or voter - approved alternative expenditure limitation 2012 2013 $ 126,965,590 $ 81,980,411 126,965,590 81,980,411 $ 126,965,590 $ 81,980,411 $ $ FIThe city /town does not levy property taxes and does not have special assessment districts for which property taxes are levied. Therefore, Schedule B has been omitted. * Includes Expenditure /Expense Adjustments Approved in current year, from Schedule E. ** Includes actual amounts as of the date the proposed budget was prepared, adjusted for estimated activity for the remainder of the fiscal year. * ** Amounts in this column represent Fund Balance /Net Asset amounts except for amounts not in spendable form (e.g., prepaids and inventories) or legally or contractually required to be maintained intact (e.g., principal of a permanent fund). Regular Council Meeting - May 15, 2012 - Page 104 of 219 4/12 SCHEDULE A ESTIMATED ADOPTED FUND REVENUES TOTAL BUDGETED ACTUAL BALANCE/ OTHER THAN FINANCIAL BUDGETED EXPENDITURES/ EXPENDITURES/ NET PROPERTY TAX PROPERTY OTHER FINANCING INTERFUND TRANSFERS RESOURCES EXPENDITURES/ EXPENSES* EXPENSES** ASSETS * ** REVENUES TAXES 2013 2013 AVAILABLE EXPENSES FUND 2012 2012 July 1, 2012 ** 2013 2013 SOURCES <USES> IN <OUT> 2013 2013 Primary: 1. General Fund $ 30,033,409 $ 27,790,809 $ 16,575,580 $ 462,646 $ 31,720,531 $ 750,000 $ $ $ 2,839,259 $ 46,669,498 $ 31,131,272 Secondary: 2. Special Revenue Funds 5,390,739 2,665,874 5,501,180 5,103,449 100,000 10,704,629 6,459,532 3. Debt Service Funds Available 8,731,341 8,563,549 656,195 2,797,801 5,539,750 8,993,746 8,337,551 4. Less: Amounts for Future Debt Retirement 5. Total Debt Service Funds 8,731,341 8,563,549 656,195 2,797,801 5,539,750 8,993,746 8,337,551 6. Capital Projects Funds 47,525,988 12,388,586 13,294,878 15,978,368 3,500,000 2,596,118 30,177,128 18,699,903 7. Permanent Funds 35,284,113 4,381,927 1,419,011 8,015,812 13,000,000 204,373 22,230,450 17,352,153 8. Enterprise Funds Available 9. Less: Amounts for Future Debt Retirement 10. Total Enterprise Funds 35,284,113 4,381,927 1,419,011 8,015,812 13,000,000 204,373 22,230,450 17,352,153 11. Internal Service Funds 12. TOTAL ALL FUNDS $ 126,965,590 $ 55,790,745 $ 37,446,844 $ 462,646 $ 63,615,961 $ 17,250,000 $ $ 5,639,750 $ 5,639,750 $ 118,775,451 $ 81,980,411 EXPENDITURE LIMITATION COMPARISON 1. Budgeted expenditures /expenses 2. Add /subtract: estimated net reconciling items 3. Budgeted expenditures /expenses adjusted for reconciling items 4. Less: estimated exclusions 5. Amount subject to the expenditure limitation 6. EEC or voter - approved alternative expenditure limitation 2012 2013 $ 126,965,590 $ 81,980,411 126,965,590 81,980,411 $ 126,965,590 $ 81,980,411 $ $ FIThe city /town does not levy property taxes and does not have special assessment districts for which property taxes are levied. Therefore, Schedule B has been omitted. * Includes Expenditure /Expense Adjustments Approved in current year, from Schedule E. ** Includes actual amounts as of the date the proposed budget was prepared, adjusted for estimated activity for the remainder of the fiscal year. * ** Amounts in this column represent Fund Balance /Net Asset amounts except for amounts not in spendable form (e.g., prepaids and inventories) or legally or contractually required to be maintained intact (e.g., principal of a permanent fund). Regular Council Meeting - May 15, 2012 - Page 104 of 219 4/12 SCHEDULE A TOWN OF MARANA Summary of Tax Levy and Tax Rate Information Fiscal Year 2013 1. Maximum allowable primary property tax levy. A.R.S. §42 -17051 (A) 2. Amount received from primary property taxation in the current year in excess of the sum of that year's maximum allowable primary property tax levy. A.R.S. §42- 17102(A)(18) 3. Property tax levy amounts A. Prima B. Secondary property taxes C. Total property tax levy amounts 4. Property taxes collected* A. Primary property taxes (1) Current year's levy (2) Prior years' levies (3) Total primary property taxes B. Secondary property taxes (1) Current year's levy (2) Prior years' levies (3) Total secondary property taxes C. Total property taxes collected 5. Property tax rates A. City /Town tax rate (1) Primary property tax rate (2) Secondary property tax rate (3) Total city /town tax rate 2012 2013 $ 513,963 $ 462,646 462,646 $ 513,963 $ $ 503,684 $ 503,684 $ 503,684 2.8000 2.8000 2.8000 2.8000 B. Special assessment district tax rates Secondary property tax rates - As of the date the proposed budget was prepared, the city /town was operating four special assessment districts for which secondary property taxes are levied. For information pertaining to these special assessment districts and their tax rates, please contact the city /town. * Includes actual property taxes collected as of the date the proposed budget was prepared, plus estimated property tax collections for the remainder of the fiscal year. Regular Council Meeting - May 15, 2012 - Page 105 of 219 4/12 SCHEDULE B TOWN OF MARANA Summary by Fund Type of Revenues Other Than Property Taxes Fiscal Year 2013 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES* REVENUES SOURCE OF REVENUES 2012 2012 2013 GENERALFUND Local taxes Sales taxes $ 20, 001, 725 $ 20, 276, 673 $ 19, 835, 770 Licenses and permits Building and development fees 1 1 1 Business and license fees 130 131 135 Franchise fees 325 324 325 Other licenses and fees 130 128 130 Intergovernmental State shared sales taxes 2 2 2 Urban revenue sharing 2 2 3 Auto lieu 1 1 1 Charges for services Charges for services 955 478 381 Fines and forfeits Court fines and fees 660 565 570 Interest on investments Investment income 90 89 100 Contributions Voluntary contributions 88 102 Miscellaneous Other miscellaneous income 565 316 562 Total General Fund $ 31 $ 31 $ 31 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. Regular Council Meeting - May 15, 2012 - Page 106 of 219 4/12 SCHEDULE C Page 3of8 TOWN OF MARANA Summary by Fund Type of Revenues Other Than Property Taxes Fiscal Year 2013 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. Regular Council Meeting - May 15, 2012 - Page 107 of 219 4/12 SCHEDULE C Page 4 of 8 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES* REVENUES SOURCE OF REVENUES 2012 2012 2013 SPECIAL REVENUE FUNDS Highway user revenue $ 2,033,385 $ 1,954,344 $ 2,314,521 Local transportation assistance 27 Affordable housing revolving 100 2 100 HOME 250 250 $ 2 $ 1 $ 2 Local JCEF $ 14 $ 13 $ 13 Fill the GAP 2 3 3 Local technology enhancement 110 112 116 Community development block grants 285 148 245 $ 411 $ 277 $ 377 Bed tax $ $ $ 732 Other grants and contributions 1 755 1 $ $ 1 755 $ 2 Total Special Revenue Funds $ 4 $ 2 $ 5 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. DEBT SERVICE FUNDS Tangerine farms road improvement district $ 2 $ 2 $ 2 Gladden farms community facilities district debt 849 690 700 $ $ 2 2 $ 2 Total Debt Service Funds $ 2 $ 2 $ 2 CAPITAL PROJECTS FUNDS Transportation $ 2 $ 2 $ 3 Impact fee funds 801 2 1 Other capital projects 37 7 10 $ $ 40, 929, 694 12, 920,115 $ 15, 640, 397 Tangerine farms road improvement district $ 110 $ 48 $ 60 Community faciltities district captial 224 42 277 $ 334 $ 91 $ 337 Total Capital Projects Funds $ 41 $ 13 $ 15 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. Regular Council Meeting - May 15, 2012 - Page 107 of 219 4/12 SCHEDULE C Page 4 of 8 TOWN OF MARANA Summary by Fund Type of Revenues Other Than Property Taxes Fiscal Year 2013 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES* REVENUES SOURCE OF REVENUES 2012 2012 2013 ENTERPRISE FUNDS Water utility $ 4 $ 4 $ 3 Airport 5 265 2 Wastewater utility 1 456 1 $ 12,004,742 $ 4 $ 8 Total Enterprise Funds $ 12,004,742 $ 4 $ 8 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. TOTAL ALL FUNDS $ 91,749,214 $ 54,462,444 $ 63,615,961 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. Regular Council Meeting - May 15, 2012 - Page 108 of 219 4/12 SCHEDULE C Page 5 of 8 TOWN OF MARANA Summary by Fund Type of Other Financing Sources / <Uses> and Interfund Transfers Fiscal Year 2013 Regular Council Meeting - May 15, 2012 - Page 109 of 219 4/12 SCHEDULE D OTHER FINANCING INTERFUND TRANSFERS 2013 2013 FUND SOURCES <USES> IN <OUT> GENERAL FUND Loan Proceeds $ 750,000 $ $ $ Series 1997 debt 159,432 Series 2003 debt 1,381,429 Series 2004 debt 666,663 Series 2008 debt 531735 Other grants 100 Total General Fund $ 750,000 $ $ $ 2,839,259 SPECIAL REVENUE FUNDS Other grants $ $ $ 100 $ Total Special Revenue Funds $ $ $ 100,000 $ DEBT SERVICE FUNDS Series 1997 debt $ $ $ 363 $ Series 2003 debt 1,381,429 Series 2004 debt 666 Series 2008 debt 3,127,853 Total Debt Service Funds $ $ $ 5,539,750 $ CAPITAL PROJECTS FUNDS Transportation $ $ $ $ 2,001,826 I m pact fees 594 Community faciltities district captial 3,500,000 Total Capital Projects Funds $ 3 $ $ $ 2 ENTERPRISE FUNDS Water utility $ 1, 000, 000 $ $ $ 204,373 Wastewater utility 12, 000, 000 Total Enterprise Funds $ 13 $ $ $ 204 TOTAL ALL FUNDS $ 17, 250, 000 $ $ 5 $ 5 Regular Council Meeting - May 15, 2012 - Page 109 of 219 4/12 SCHEDULE D TOWN OF MARANA Summary by Department of Expenditures /Expenses Within Each Fund Type Fiscal Year 2013 * Includes actual expenditures /expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures /expenses for the remainder of the fiscal year. Regular Council Meeting - May 15, 2012 - Page 110 of 219 4/12 SCHEDULE E ADOPTED EXPENDITURE/ BUDGETED EXPENSE ACTUAL BUDGETED EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/ EXPENSES APPROVED EXPENSES* EXPENSES FUND /DEPARTMENT 2012 2012 2012 2013 GENERALFUND Non - departmental $ 2 $ (39,995) $ 1,539,660 $ 1,359,786 Mayor and council 276,623 254,085 289,343 Town manager 741,906 693,506 804 Town clerk 240 230 385 Human resources 496 414 632 Finance 787 751,321 841 Legal 784 701 757 Technology services 1 55 1 1 Strategic initiatives 569 565 394 Development services admin 192 (125 52 126 Permits and records 525 57 536 535 Building safety 474 440 662 Planning 547 125 636 571 Engineering 1 (129 1 1 Police 9 9 9 Courts 947 895 963 Public services admin 426 39 440 450 Public works 2 16 2 3 Parks and recreation 2 2 2 Community development 229 216 240 Capital outlay 1 1 2 Contingency 1 Total General Fund $ 30 $ $ 27 $ 31 SPECIAL REVENUE FUNDS Highway user revenue $ 2 $ $ 1 $ 3 Local transportation assistance 117 89 100 Revolving affordable housing 75 9 45 HOME 250 250 Local JCEF 40 40 Fill the GAP 31 31 Local technology 287 53 302 Community development block g ran 285 97 333 Bed tax 732 Other grants and contributions 1 525 1 Total Special Revenue Funds $ 5 $ $ 2 $ 6 DEBT SERVICE FUNDS Series 1997 debt $ 369 $ $ 369 $ 363 Series 2003 debt 1 1 1 Series 2004 debt 765 765 666 Series 2008 debt 3 3 3 Tangerine farms ID debt 2 2 2 Gladden farms CFD debt 858 690 700 Total Debt Service Funds $ 8 $ $ 8 $ 8 CAPITAL PROJECTS FUNDS Transportation $ 2 $ $ 2 $ 2 1/2 cent sales tax 270 76 331 Impact fee funds 2 1 1 Tangerine farms ID 110 58 60 Other capital projects 37 8 10 CFD capital projects 4 23 3 Total Capital Projects Funds $ 47 $ $ 12 $ 18 ENTERPRISE FUNDS Water utility $ 6 $ $ 3 $ 4 Airport 5 256 2 Wastewater utility 23 576 10 Total Enterprise Funds $ 35 $ $ 4 $ 17 TOTAL ALL FUNDS $ 126, 965, 590 $ $ 55, 790, 745 $ 81, 980,411 * Includes actual expenditures /expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures /expenses for the remainder of the fiscal year. Regular Council Meeting - May 15, 2012 - Page 110 of 219 4/12 SCHEDULE E TOWN OF MARANA Summary by Department of Expenditures /Expenses Fiscal Year 2013 Regular Council Meeting - May 15, 2012 - Page 111 of 219 4/12 SCHEDULE F ADOPTED EXPENDITURE/ BUDGETED EXPENSE ACTUAL BUDGETED EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/ EXPENSES APPROVED EXPENSES* EXPENSES DEPARTMENT /FUND 2012 2012 2012 2013 Police: General Fund $ 9,873,156 $ $ 9,804,959 $ 9,593,104 Other Grants 397 234,580 531,341 Department Total $ 10,270,557 $ $ 10,039,539 $ 10,124,445 Court: General Fund $ 947,800 $ $ 895,957 $ 963,109 Local JCEF 35,800 40,800 Fill the Gap 31,000 31,000 Local Tech Enhancement 287 53,748 302,337 Department Total $ 1,301,829 $ $ 949,705 $ 1,337,246 Public Works: General Fund $ 2 $ $ 2 $ 3 Highway User Revenue Fund 3,002,003 Other Capital Projects 2 1 3 Department Total $ 4,792,836 $ $ 4,504,808 $ 10,051,671 Community Development: General Fund $ 229,812 $ $ 216,183 $ 240,704 CDBG 285,000 97,035 333,945 Revolving Affordable Housing 75,000 45,000 HOME 250,000 250,000 LTAF 117,000 89,654 100,000 Other Capital Projects 1 Department Total $ 2,710,812 $ $ 402,872 $ 969,649 * Includes actual expenditures /expenses recognize on ffTe'5 accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures /expenses for the remainder of the fiscal year. Regular Council Meeting - May 15, 2012 - Page 111 of 219 4/12 SCHEDULE F aF OPP= MARANA =/ I rrratrt or manarm 11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653 Council Chambers, May 15, 2012, 7:00 PM To: Mayor and Council Item B 3 From: Erik Montague, District Treasurer and Chief Financial Officer Strategic Plan Focus Area: Not Applicable Subject: [Marana Town Council acting as the Saguaro Springs Community Facilities District Board of Directors] : A Resolution of the District Board of Saguaro Springs Community Facilities District, a Community Facilities District of Arizona, approving a tentative budget for fiscal year 2012 -2013 pursuant to ARS §48 -716; setting a public hearing date on said tentative budget; filing statements and estimates of the operation and maintenance expenses of the district, the costs of capital improvements to be financed by the approved ad valorem tax levy, and the amount of all other expenditures for public infrastructure and enhanced municipal services proposed to be paid from the tax levy and of the amount to be raised to pay general obligation bonds of the district, all of which shall be provided for by the levy and collection of ad valorem taxes on the assessed value of all the real and personal property in the district; providing for notice of filing the statements and estimates, and notice of a public hearing on the portions of the statements and estimates not relating to debt service on general obligation bonds; and providing that this resolution shall be effective after its passage and approval according to law Discussion: On or before July 15th, the District Treasurer submits to the District Board a proposed budget for the new fiscal year. The proposed budget includes statements and estimates of the operation and maintenance expenses of the District, the costs of capital improvements to be financed by the voter authorized ad valorem tax levy, and the amount of all other expenditures for public infrastructure and enhanced municipal services proposed to be paid from the tax levy and the amount to be raised to pay the District's bonds, as applicable. The Treasurer has submitted the budget for FY 2012 -2013 and has filed the necessary statements and estimates. If the District Board approves this tentative budget for FY 2012 -2013, the attached notice will be published giving notice of filing the required statements and estimates, and giving notice of a public hearing on June 19, 2012 to receive comment on the tentative budget and, particularly, on the portions of the statements and estimates not relating to debt service on general obligation bonds. After the public hearing, the District Board may adopt a final budget by resolution and may order Regular Council Meeting - May 15, 2012 - Page 112 of 219 the fixing, levying and assessment of required ad valorem taxes. Financial Impact: Establishment of the tentative budget for fiscal year 2012 -2013. ATTACHMENTS: Name: 0 2013SSCFD Tentative Resolution Staff Recommendation: Description: Type: FY2012 -2013 Tentative Budget Resolution Resolution Staff recommends adoption of Resolution No. SSCFD 2012 -01, adopting the tentative budget for fiscal year 2012 -2013 in the amount of $x,xxx,xxx. Suggested Motion: I move to adopt Resolution No. SSCFD 2012 -01, adopting the tentative budget for fiscal year 2012 -2013 in the amount of $x,xxx,xxx. Regular Council Meeting - May 15, 2012 - Page 113 of 219 RESOLUTION NO. SSCFD 2012 -01 SAGUARO SPRINGS COMMUNITY FACILITIES DISTRICT A RESOLUTION OF THE DISTRICT BOARD OF SAGUARO SPRINGS COMMUNITY FACILITIES DISTRICT, A COMMUNITY FACILITIES DISTRICT OF ARIZONA, APPROVING A TENTATIVE BUDGET FOR FISCAL YEAR 2012 -2013 PURSUANT TO ARS §48 -716; SETTING A PUBLIC HEARING DATE ON SAID TENTATIVE BUDGET; FILING STATEMENTS AND ESTIMATES OF THE OPERATION AND MAINTENANCE EXPENSES OF THE DISTRICT, THE COSTS OF CAPITAL IMPROVEMENTS TO BE FINANCED BY THE APPROVED AD VALOREM TAX LEVY, AND THE AMOUNT OF ALL OTHER EXPENDITURES FOR PUBLIC INFRASTRUCTURE AND ENHANCED MUNICIPAL SERVICES PROPOSED TO BE PAID FROM THE TAX LEVY AND OF THE AMOUNT TO BE RAISED TO PAY GENERAL OBLIGATION BONDS OF THE DISTRICT, ALL OF WHICH SHALL BE PROVIDED FOR BY THE LEVY AND COLLECTION OF AD VALOREM TAXES ON THE ASSESSED VALUE OF ALL THE REAL AND PERSONAL PROPERTY IN THE DISTRICT; PROVIDING FOR NOTICE OF FILING THE STATEMENTS AND ESTIMATES, AND NOTICE OF A PUBLIC HEARING ON THE PORTIONS OF THE STATEMENTS AND ESTIMATES NOT RELATING TO DEBT SERVICE ON GENERAL OBLIGATION BONDS; AND PROVIDING THAT THIS RESOLUTION SHALL BE EFFECTIVE AFTER ITS PASSAGE AND APPROVAL ACCORDING TO LAW. WHEREAS, on, September 4, 2007, the Mayor and Council of the Town of Marana ( "Town ") adopted Resolution No. 2007 -152 creating, within the Town, Saguaro Springs Community Facilities District ( "SSCFD "), a community facilities district in accordance with ARS §48 -701 et seq. Arizona Revised Statutes, as amended, as described in Exhibit "A" attached hereto and expressly made a part hereof; and WHEREAS, SSCFD is a special purpose district for purposes of Article IX, Section 19, Constitution of Arizona, a tax - levying public improvement district for the purposes of Article XIII, Section 7, Constitution of Arizona, and a municipal corporation for all purposes of Title 35, Chapter 3, Articles 3, 3.1., 3.2, 4 and 5, Arizona Revised Statutes, as amended, and [except as otherwise provided in §48- 708(B), as amended] is considered to be a municipal corporation and political subdivision of the State of Arizona, separate and apart from the Town; and WHEREAS, a primary purpose for creating SSCFD was to finance construction and maintenance of certain public improvements needed for the "Saguaro Springs" development through assessment of ad valorem taxes on all real and personal property within such development; and WHEREAS, in accordance with ARS § §48 -719 and 48 -723, a special election was held on November 21, 2007, wherein the qualified electors of SSCFD voted to issue general obligation bonds in the maximum amount of ninety nine million dollars ($99,000,000) to cover costs of constructing required public improvements, and to levy and collect an annual ad valorem tax at a rate not to exceed thirty cents (30¢) per one hundred dollars ($100) of assessed valuation for SSCFD operation and maintenance expenses; and Regular Council Meeting - May 15, 2012 - Page 114 of 219 WHEREAS, in accordance with ARS §§48 -716 and 48 -723, the SSCFD Treasurer has submitted to the SSCFD Board a proposed budget for Fiscal Year 2012 -2013 which includes statements and estimates of the operation and maintenance expenses of SSCFD, the costs of capital improvements to be financed by the authorized ad valorem tax levy, and the amount of all other expenditures for public infrastructure and enhanced municipal services proposed to be paid from the tax levy and of the amount to be raised to pay SSCFD general obligation bonds, all of which shall be provided for by the levy and collection of ad valorem taxes on the assessed value of all the real and personal property within SSCFD; and WHEREAS, the SSCFD Board desires now to approve said tentative budget for Fiscal Year 2012 -2013 to publish notice of having filed the required statements and estimates, and to set a date (and publish a notice thereof) for a public hearing to receive comment on the tentative budget and, particularly, on the portions of the statements and estimates not relating to debt service on general obligation bonds; and WHEREAS, after said public hearing (and on or before October 1), the SSCFD Board expects to adopt a final budget by resolution; and WHEREAS, on or before the third Monday in August, the SSCFD Board also expects to order the fixing, levying and assessment of required ad valorem taxes and to cause certified copies of the order to be delivered to the Pima County Board of Supervisors and the Arizona Department of Revenue; NOW, THEREFORE, BE IT RESOLVED BY THE DISTRICT BOARD OF SAGUARO SPRINGS COMMUNITY FACILITIES DISTRICT, AS FOLLOWS: 1. That that certain proposed budget prepared by the SSCFD Treasurer for Fiscal Year 2012 -2013, attached hereto and expressly made a part hereof as Exhibit "B ", is hereby tentatively approved. 2. That the statements and estimates of the operation and maintenance expenses of SSCFD, the costs of capital improvements to be financed by the approved ad valorem tax levy, and the amount of all other expenditures for public infrastructure and enhanced municipal services proposed to be paid from the tax levy and of the amount to be raised to pay SSCFD general obligation bonds in Fiscal Year 2012 -2013 are hereby filed on forms of the Auditor General in accordance with ARS §§42-17101(3) and 48- 723(C), Arizona Revised Statutes, as amended, and are attached hereto and expressly made a part hereof as Exhibit "C ". 3. That a public hearing date of Tuesday, June 19, 2012, beginning at or after 7:00 p.m. in the council chambers of the Town of Marana Civic Center located at 11555 W. Civic Center Drive, Town of Marana, Arizona, is hereby set to consider said tentative budget (including, but expressly not limited to, consideration of those portions of the statements and estimates not relating to debt service on SSCFD general obligation bonds), and said notice (attached hereto and expressly made a part hereof as Exhibit "D ") shall be published once in The Daily Territorial no later than ten (10) days prior to said hearing date. Regular Council Meeting - May 15, 2012 - Page 115 of 219 2 4. That if any provision in this Resolution is held invalid by a court of competent jurisdiction, the remaining provisions shall not be affected but shall continue in full force and effect. law. 5. That this Resolution shall be effective after its passage and approval according to RESOLVED by the District Board of Saguaro Springs Community Facilities District this 15 day of May 2012. Ed Honea, Chairman District Board Saguaro Springs Community Facilities District ATTEST: Jocelyn C. Bronson, District Clerk Saguaro Springs Community Facilities District APPROVED AS TO FORM: Frank Cassidy, Legal Counsel Saguaro Springs Community Facilities District Regular Council Meeting - May 15, 2012 - Page 116 of 219 3 EXHIBIT "A " SSCFD Map and Legal Description Regular Council Meeting - May 15, 2012 - Page 117 of 219 Exhibit 1 -6 SAGUARO SPRINGS SITE PLAN Tucson MSA, AZ December 2006 i - SU LLI AN > group Analysis. Answers. v 0 0 Z3 0 N c� 1 01 C) N CQ 0 Phasing Plan Twin Peaks Fed. - ti_ Lambert Lars P. ' Blockl { ti 1 7H x.73 r 4 7G f } ti II I } '' � Bloc Sam _� 4 9 i r'. 76 + j } r l k r # y � Pd F •y ' ti -P 4 IT } 1 Y f � 7 � �•� I_ L r L_ L Ph '1 Phase 2 I Phase 3 Phase 4A Phase 4B o UO) CL )Un Un SULLIVAN GROUP REAL ESTATE ADVISORS Source: Empire Companies AZ387bMaps.xls Stautec Consulting Inc. 201 Nub ftnifa Avenue Sufte 101 Tucson AZ 85745 -29% Tel. (52D) 750 -7474 Fax; (520) 7 O -7470 stantec. om +LF -i Stantec PROPERTY TY DESCRIPTI N SAGUARO SPRINGS DESCRIPTION IPTIOC of property located in portions of Sections 17, 18 and 19, Township 12 South, Range 12 East and a portion of Section 13, Township 12 South, Range 11 East, Gila and Salt River Meridian, Pima County, Arizona. Said property being more fully described as follows Brock 1 thru 10 and A thru D together with Lots 1 thru 9, A and B, as shown on the Block Plat for SAGUARO SPRINGS; recorded in Book 58 of Maps and Plats, Page 23, in the office of the Pima County Recorder, Pima County, Arizona. 1 Together with A portion of said Section 13, as described in Docket 12208, Page 1 961, Pima County Records. Excepting therefrom: Lot B of said Block Flat Also excepting therefrom, I That portion of Block 5 of said Bloch Plant to be dedicated for use as a school Site, as recorded in Docket 12711 , Page 1 0927, Pima County Records. Also excepting therefrom: That portion of Block 5 of said Block Plat to be dedicated for use as a park site, as recorded in Docket 12755, Page 4378, Pima County Records. Said parcel containing a total area of 32,839,128 square feet or 753.88 acres of land, more or less. Disclaimer- tan ee Consulting accepts no liability for this description {f it has been modified or reformatted in any way f rom its on inai format and content, or used for any purpose other than that for w hich it was onginally intended. Prepared by Nathan L_ Gardner, RLS 36788 Prepared on June 14, 2007 Prepared for and on behalf of Stant o Consulting Inc. Project Number: 185621 935 :lactive%l856219351 Jots\ 21935 _property -.owned_by_ernpire_D 0 14.do Regular Council Meeting - May 15, 2012 - Page 119 of 219 i EXHIBIT "B " FY 2012 -2013 SSCFD Budget Regular Council Meeting - May 15, 2012 - Page 120 of 219 SAGUARO SPRINGS COMMUNITY FACILITIES DISTRICT (SSCFD) TENTATIVE BUDGET AND SUMMARY SCHEDULE OF ESTIMATED REVENUES AND EXPENDITURES FISCAL YEAR 2012 -13 REVENUES Property Tax - General (Operating) Property Tax- Secondary (Debt Service) Developer Contributions Total Revenues EXPENDITURES CFD Administration Costs of Issuance Accounting /Auditing Public Notification Expenses Consultant Services Outside Legal Counsel Debt Service Trustee Fees Capital Improvements Acquisition Replacement Reserve Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources (Uses) Bond Proceeds Total Other Financing Sources Excess (Deficiency) of Revenues and Other Financing Sources Over (Under) Expenditures and Other Financing Uses BEGINNING FUND BALANCE ENDING FUND BALANCE FY 2012 FY 2012 FY 2012 Tentative Adopted Amended Estimated FY 2013 $ 18,508 $ 18,508 $ 17 $ 5,244 1 / / �✓ ✓ l-/ 1 / / �✓ ✓ l-/ 1 / � / V V 1 / V �l- /✓ V 1 V' V V V 1 V' V V V 1 !-/ ✓ V 1 V' V V V 25000 25000 - 25000 2,500 2,500 500 2,500 200 200 250 200 1500 1500 - 1500 1000 1000 - 1000 156,250 156,250 - 156,250 2,500 2,500 - 2,500 2,150,000 2,150,000 - 2,150,000 (2,520,918) (2,520,918) 15,768 (2,500,000) 2,50000 2,50000 - 2,50000 2,50000 2,50000 - 2,50000 (20,918) (20,918) 15,768 - Regular Council Meeting - May 15, 2012 - Page 121 of 219 EXHIBIT "C " SSCFD Statements and Estimates on Auditor General Forms Regular Council Meeting - May 15, 2012 - Page 122 of 219 TOWN OF MARANA Summary Schedule of Estimated Revenues and Expenditures /Expenses Fiscal Year 2013 EXPENDITURE LIMITATION COMPARISON 1. Budgeted expenditures /expenses 2. Add /subtract: estimated net reconciling items 3. Budgeted expenditures /expenses adjusted for reconciling items 4. Less: estimated exclusions 5. Amount subject to the expenditure limitation 6. EEC or voter - approved alternative expenditure limitation 2012 2013 $ 126,965,590 $ 81,980,411 126,965,590 81,980,411 $ 126,965,590 $ 81,980,411 $ $ FIThe city /town does not levy property taxes and does not have special assessment districts for which property taxes are levied. Therefore, Schedule B has been omitted. * Includes Expenditure /Expense Adjustments Approved in current year, from Schedule E. ** Includes actual amounts as of the date the proposed budget was prepared, adjusted for estimated activity for the remainder of the fiscal year. * ** Amounts in this column represent Fund Balance /Net Asset amounts except for amounts not in spendable form (e.g., prepaids and inventories) or legally or contractually required to be maintained intact (e.g., principal of a permanent fund). Regular Council Meeting - May 15, 2012 - Page 123 of 219 4/12 SCHEDULE A ESTIMATED ADOPTED FUND REVENUES TOTAL BUDGETED ACTUAL BALANCE/ OTHER THAN FINANCIAL BUDGETED EXPENDITURES/ EXPENDITURES/ NET PROPERTY TAX PROPERTY OTHER FINANCING INTERFUND TRANSFERS RESOURCES EXPENDITURES/ EXPENSES* EXPENSES** ASSETS * ** REVENUES TAXES 2013 2013 AVAILABLE EXPENSES FUND 2012 2012 July 1, 2012 ** 2013 2013 SOURCES <USES> IN <OUT> 2013 2013 Primary: 1. General Fund $ 30,033,409 $ 27,790,809 $ 16,575,580 $ 462,646 $ 31,720,531 $ 750,000 $ $ $ 2,839,259 $ 46,669,498 $ 31,131,272 Secondary: 2. Special Revenue Funds 5,390,739 2,665,874 5,501,180 5,103,449 100,000 10,704,629 6,459,532 3. Debt Service Funds Available 8,731,341 8,563,549 656,195 2,797,801 5,539,750 8,993,746 8,337,551 4. Less: Amounts for Future Debt Retirement 5. Total Debt Service Funds 8,731,341 8,563,549 656,195 2,797,801 5,539,750 8,993,746 8,337,551 6. Capital Projects Funds 47,525,988 12,388,586 13,294,878 15,978,368 3,500,000 2,596,118 30,177,128 18,699,903 7. Permanent Funds 35,284,113 4,381,927 1,419,011 8,015,812 13,000,000 204,373 22,230,450 17,352,153 8. Enterprise Funds Available 9. Less: Amounts for Future Debt Retirement 10. Total Enterprise Funds 35,284,113 4,381,927 1,419,011 8,015,812 13,000,000 204,373 22,230,450 17,352,153 11. Internal Service Funds 12. TOTAL ALL FUNDS $ 126,965,590 $ 55,790,745 $ 37,446,844 $ 462,646 $ 63,615,961 $ 17,250,000 $ $ 5,639,750 $ 5,639,750 $ 118,775,451 $ 81,980,411 EXPENDITURE LIMITATION COMPARISON 1. Budgeted expenditures /expenses 2. Add /subtract: estimated net reconciling items 3. Budgeted expenditures /expenses adjusted for reconciling items 4. Less: estimated exclusions 5. Amount subject to the expenditure limitation 6. EEC or voter - approved alternative expenditure limitation 2012 2013 $ 126,965,590 $ 81,980,411 126,965,590 81,980,411 $ 126,965,590 $ 81,980,411 $ $ FIThe city /town does not levy property taxes and does not have special assessment districts for which property taxes are levied. Therefore, Schedule B has been omitted. * Includes Expenditure /Expense Adjustments Approved in current year, from Schedule E. ** Includes actual amounts as of the date the proposed budget was prepared, adjusted for estimated activity for the remainder of the fiscal year. * ** Amounts in this column represent Fund Balance /Net Asset amounts except for amounts not in spendable form (e.g., prepaids and inventories) or legally or contractually required to be maintained intact (e.g., principal of a permanent fund). Regular Council Meeting - May 15, 2012 - Page 123 of 219 4/12 SCHEDULE A TOWN OF MARANA Summary of Tax Levy and Tax Rate Information Fiscal Year 2013 1. Maximum allowable primary property tax levy. A.R.S. §42 -17051 (A) 2. Amount received from primary property taxation in the current year in excess of the sum of that year's maximum allowable primary property tax levy. A.R.S. §42- 17102(A)(18) 3. Property tax levy amounts A. Prima B. Secondary property taxes C. Total property tax levy amounts 4. Property taxes collected* A. Primary property taxes (1) Current year's levy (2) Prior years' levies (3) Total primary property taxes B. Secondary property taxes (1) Current year's levy (2) Prior years' levies (3) Total secondary property taxes C. Total property taxes collected 5. Property tax rates A. City /Town tax rate (1) Primary property tax rate (2) Secondary property tax rate (3) Total city /town tax rate 2012 2013 $ 513,963 $ 462,646 462,646 $ 513,963 $ $ 503,684 $ 503,684 $ 503,684 2.8000 2.8000 2.8000 2.8000 B. Special assessment district tax rates Secondary property tax rates - As of the date the proposed budget was prepared, the city /town was operating four special assessment districts for which secondary property taxes are levied. For information pertaining to these special assessment districts and their tax rates, please contact the city /town. * Includes actual property taxes collected as of the date the proposed budget was prepared, plus estimated property tax collections for the remainder of the fiscal year. Regular Council Meeting - May 15, 2012 - Page 124 of 219 4/12 SCHEDULE B TOWN OF MARANA Summary by Fund Type of Revenues Other Than Property Taxes Fiscal Year 2013 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES* REVENUES SOURCE OF REVENUES 2012 2012 2013 GENERALFUND Local taxes Sales taxes $ 20, 001, 725 $ 20, 276, 673 $ 19, 835, 770 Licenses and permits Building and development fees 1 1 1 Business and license fees 130 131 135 Franchise fees 325 324 325 Other licenses and fees 130 128 130 Intergovernmental State shared sales taxes 2 2 2 Urban revenue sharing 2 2 3 Auto lieu 1 1 1 Charges for services Charges for services 955 478 381 Fines and forfeits Court fines and fees 660 565 570 Interest on investments Investment income 90 89 100 Contributions Voluntary contributions 88 102 Miscellaneous Other miscellaneous income 565 316 562 Total General Fund $ 31 $ 31 $ 31 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. Regular Council Meeting - May 15, 2012 - Page 125 of 219 4/12 SCHEDULE C Page 3of8 TOWN OF MARANA Summary by Fund Type of Revenues Other Than Property Taxes Fiscal Year 2013 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. Regular Council Meeting - May 15, 2012 - Page 126 of 219 4/12 SCHEDULE C Page 4 of 8 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES* REVENUES SOURCE OF REVENUES 2012 2012 2013 SPECIAL REVENUE FUNDS Highway user revenue $ 2,033,385 $ 1,954,344 $ 2,314,521 Local transportation assistance 27 Affordable housing revolving 100 2 100 HOME 250 250 $ 2 $ 1 $ 2 Local JCEF $ 14 $ 13 $ 13 Fill the GAP 2 3 3 Local technology enhancement 110 112 116 Community development block grants 285 148 245 $ 411 $ 277 $ 377 Bed tax $ $ $ 732 Other grants and contributions 1 755 1 $ $ 1 755 $ 2 Total Special Revenue Funds $ 4 $ 2 $ 5 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. DEBT SERVICE FUNDS Tangerine farms road improvement district $ 2 $ 2 $ 2 Gladden farms community facilities district debt 849 690 700 $ $ 2 2 $ 2 Total Debt Service Funds $ 2 $ 2 $ 2 CAPITAL PROJECTS FUNDS Transportation $ 2 $ 2 $ 3 Impact fee funds 801 2 1 Other capital projects 37 7 10 $ $ 40, 929, 694 12, 920,115 $ 15, 640, 397 Tangerine farms road improvement district $ 110 $ 48 $ 60 Community faciltities district captial 224 42 277 $ 334 $ 91 $ 337 Total Capital Projects Funds $ 41 $ 13 $ 15 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. Regular Council Meeting - May 15, 2012 - Page 126 of 219 4/12 SCHEDULE C Page 4 of 8 TOWN OF MARANA Summary by Fund Type of Revenues Other Than Property Taxes Fiscal Year 2013 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES* REVENUES SOURCE OF REVENUES 2012 2012 2013 ENTERPRISE FUNDS Water utility $ 4 $ 4 $ 3 Airport 5 265 2 Wastewater utility 1 456 1 $ 12,004,742 $ 4 $ 8 Total Enterprise Funds $ 12,004,742 $ 4 $ 8 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. TOTAL ALL FUNDS $ 91,749,214 $ 54,462,444 $ 63,615,961 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. Regular Council Meeting - May 15, 2012 - Page 127 of 219 4/12 SCHEDULE C Page 5 of 8 TOWN OF MARANA Summary by Fund Type of Other Financing Sources / <Uses> and Interfund Transfers Fiscal Year 2013 Regular Council Meeting - May 15, 2012 - Page 128 of 219 4/12 SCHEDULE D OTHER FINANCING INTERFUND TRANSFERS 2013 2013 FUND SOURCES <USES> IN <OUT> GENERAL FUND Loan Proceeds $ 750,000 $ $ $ Series 1997 debt 159,432 Series 2003 debt 1,381,429 Series 2004 debt 666,663 Series 2008 debt 531735 Other grants 100 Total General Fund $ 750,000 $ $ $ 2,839,259 SPECIAL REVENUE FUNDS Other grants $ $ $ 100 $ Total Special Revenue Funds $ $ $ 100,000 $ DEBT SERVICE FUNDS Series 1997 debt $ $ $ 363 $ Series 2003 debt 1,381,429 Series 2004 debt 666 Series 2008 debt 3,127,853 Total Debt Service Funds $ $ $ 5,539,750 $ CAPITAL PROJECTS FUNDS Transportation $ $ $ $ 2,001,826 I m pact fees 594 Community faciltities district captial 3,500,000 Total Capital Projects Funds $ 3 $ $ $ 2 ENTERPRISE FUNDS Water utility $ 1, 000, 000 $ $ $ 204,373 Wastewater utility 12, 000, 000 Total Enterprise Funds $ 13 $ $ $ 204 TOTAL ALL FUNDS $ 17, 250, 000 $ $ 5 $ 5 Regular Council Meeting - May 15, 2012 - Page 128 of 219 4/12 SCHEDULE D TOWN OF MARANA Summary by Department of Expenditures /Expenses Within Each Fund Type Fiscal Year 2013 * Includes actual expenditures /expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures /expenses for the remainder of the fiscal year. Regular Council Meeting - May 15, 2012 - Page 129 of 219 4/12 SCHEDULE E ADOPTED EXPENDITURE/ BUDGETED EXPENSE ACTUAL BUDGETED EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/ EXPENSES APPROVED EXPENSES* EXPENSES FUND /DEPARTMENT 2012 2012 2012 2013 GENERALFUND Non - departmental $ 2 $ (39,995) $ 1,539,660 $ 1,359,786 Mayor and council 276,623 254,085 289,343 Town manager 741,906 693,506 804 Town clerk 240 230 385 Human resources 496 414 632 Finance 787 751,321 841 Legal 784 701 757 Technology services 1 55 1 1 Strategic initiatives 569 565 394 Development services admin 192 (125 52 126 Permits and records 525 57 536 535 Building safety 474 440 662 Planning 547 125 636 571 Engineering 1 (129 1 1 Police 9 9 9 Courts 947 895 963 Public services admin 426 39 440 450 Public works 2 16 2 3 Parks and recreation 2 2 2 Community development 229 216 240 Capital outlay 1 1 2 Contingency 1 Total General Fund $ 30 $ $ 27 $ 31 SPECIAL REVENUE FUNDS Highway user revenue $ 2 $ $ 1 $ 3 Local transportation assistance 117 89 100 Revolving affordable housing 75 9 45 HOME 250 250 Local JCEF 40 40 Fill the GAP 31 31 Local technology 287 53 302 Community development block g ran 285 97 333 Bed tax 732 Other grants and contributions 1 525 1 Total Special Revenue Funds $ 5 $ $ 2 $ 6 DEBT SERVICE FUNDS Series 1997 debt $ 369 $ $ 369 $ 363 Series 2003 debt 1 1 1 Series 2004 debt 765 765 666 Series 2008 debt 3 3 3 Tangerine farms ID debt 2 2 2 Gladden farms CFD debt 858 690 700 Total Debt Service Funds $ 8 $ $ 8 $ 8 CAPITAL PROJECTS FUNDS Transportation $ 2 $ $ 2 $ 2 1/2 cent sales tax 270 76 331 Impact fee funds 2 1 1 Tangerine farms ID 110 58 60 Other capital projects 37 8 10 CFD capital projects 4 23 3 Total Capital Projects Funds $ 47 $ $ 12 $ 18 ENTERPRISE FUNDS Water utility $ 6 $ $ 3 $ 4 Airport 5 256 2 Wastewater utility 23 576 10 Total Enterprise Funds $ 35 $ $ 4 $ 17 TOTAL ALL FUNDS $ 126, 965, 590 $ $ 55, 790, 745 $ 81, 980,411 * Includes actual expenditures /expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures /expenses for the remainder of the fiscal year. Regular Council Meeting - May 15, 2012 - Page 129 of 219 4/12 SCHEDULE E TOWN OF MARANA Summary by Department of Expenditures /Expenses Fiscal Year 2013 Regular Council Meeting - May 15, 2012 - Page 130 of 219 4/12 SCHEDULE F ADOPTED EXPENDITURE/ BUDGETED EXPENSE ACTUAL BUDGETED EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/ EXPENSES APPROVED EXPENSES* EXPENSES DEPARTMENT /FUND 2012 2012 2012 2013 Police: General Fund $ 9,873,156 $ $ 9,804,959 $ 9,593,104 Other Grants 397 234,580 531,341 Department Total $ 10,270,557 $ $ 10,039,539 $ 10,124,445 Court: General Fund $ 947,800 $ $ 895,957 $ 963,109 Local JCEF 35,800 40,800 Fill the Gap 31,000 31,000 Local Tech Enhancement 287 53,748 302,337 Department Total $ 1,301,829 $ $ 949,705 $ 1,337,246 Public Works: General Fund $ 2 $ $ 2 $ 3 Highway User Revenue Fund 3,002,003 Other Capital Projects 2 1 3 Department Total $ 4,792,836 $ $ 4,504,808 $ 10,051,671 Community Development: General Fund $ 229,812 $ $ 216,183 $ 240,704 CDBG 285,000 97,035 333,945 Revolving Affordable Housing 75,000 45,000 HOME 250,000 250,000 LTAF 117,000 89,654 100,000 Other Capital Projects 1 Department Total $ 2,710,812 $ $ 402,872 $ 969,649 * Includes actual expenditures /expenses recognize on ffTe'5 accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures /expenses for the remainder of the fiscal year. Regular Council Meeting - May 15, 2012 - Page 130 of 219 4/12 SCHEDULE F EXHIBIT "D " SSCFD Published Notice SAGUARO SPRINGS COMMUNITY FACILITIES DISTRICT NOTICE OF FILING STATEMENTS AND ESTIMATES AND NOTICE OF PUBLIC HEARING NOTICE OF FILING STATEMENTS AND ESTIMATES OF THE OPERATION AND MAINTENANCE EXPENSES OF SAGUARO SPRINGS COMMUNITY FACILITIES DISTRICT, THE COSTS OF CAPITAL IMPROVEMENTS TO BE FINANCED BY THE AD VALOREM TAX LEVY, AND THE AMOUNT OF ALL OTHER EXPENDITURES FOR PUBLIC INFRASTRUCTURE AND ENHANCED MUNICIPAL SERVICES PROPOSED TO BE PAID FROM THE TAX LEVY AND OF THE AMOUNT TO BE RAISED TO PAY GENERAL OBLIGATION BONDS OF THE DISTRICT; AND NOTICE OF A PUBLIC HEARING ON THE PROPOSED FISCAL YEAR 2012 -2013 BUDGET OF THE DISTRICT, INCLUDING A HEARING ON THOSE PORTIONS OF THE STATEMENTS AND ESTIMATES NOT RELATING TO DEBT SERVICE ON GENERAL OBLIGATION BONDS. Notice is hereby given that statements and estimates have been filed in the Office of the District Clerk of Saguaro Springs Community Facilities District of the operation and maintenance expenses of the District, the costs of capital improvements to be financed by the voter - approved ad valorem tax levy, and the amount of all other expenditures for public infrastructure and enhanced municipal services proposed to be paid from the tax levy and of the amount to be raised to pay general obligation bonds of the District, all of which shall be provided for by the levy and collection of ad valorem taxes on the assessed value of all the real and personal property in the District. Notice is further given of a public hearing on the proposed Fiscal Year 2012 -2013 budget of the District, including (but not limited to) a hearing on those portions of the statements and estimates not relating to debt service on general obligation bonds, all pursuant to Arizona Revised Statutes §§48-716 and 48 -723. Such hearing will be held by the District Board on Tuesday, June 19, 2012, at or after 7:00 p.m. in the council chambers of the Town of Marana Civic Center, 11555 W. Civic Center Drive, Marana, Arizona. Copies of the budget are available from the Office of the District Treasurer, 11555 W. Civic Center Drive, Town of Marana, Arizona 85653, telephone number: (520) 382 -1900. Dated this day of , 2012 /s/ Gilbert Davidson .......... ............................... District Manager Saguaro Springs Community Facilities District Published: 1 2012 Regular Council Meeting - May 15, 2012 - Page 131 of 219 8 aF OPP= MARANA =/ I rrratrt or manarm 11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653 Council Chambers, May 15, 2012, 7:00 PM To: Mayor and Council Item B 4 From: Erik Montague, District Treasurer and Chief Financial Officer Strategic Plan Focus Area: Not Applicable Subject: [Marana Town Council acting as the Vanderbilt Farms Community Facilities District Board of Directors] : A Resolution of the District Board of Vanderbilt Farms Community Facilities District, a Community Facilities District of Arizona, approving a tentative budget for fiscal year 2012 -2013 pursuant to ARS §48 -716; setting a public hearing date on said tentative budget; filing statements and estimates of the operation and maintenance expenses of the district, the costs of capital improvements to be financed by the approved ad valorem tax levy, and the amount of all other expenditures for public infrastructure and enhanced municipal services proposed to be paid from the tax levy and of the amount to be raised to pay general obligation bonds of the district, all of which shall be provided for by the levy and collection of ad valorem taxes on the assessed value of all the real and personal property in the district; providing for notice of filing the statements and estimates, and notice of a public hearing on the portions of the statements and estimates not relating to debt service on general obligation bonds; and providing that this resolution shall be effective after its passage and approval according to law Discussion: On or before July 15th, the District Treasurer submits to the District Board a proposed budget for the new fiscal year. The proposed budget includes statements and estimates of the operation and maintenance expenses of the District, the costs of capital improvements to be financed by the voter authorized ad valorem tax levy, and the amount of all other expenditures for public infrastructure and enhanced municipal services proposed to be paid from the tax levy and the amount to be raised to pay the District's general obligation bonds. The Treasurer has submitted the budget for FY 2012 -2013 and has filed the necessary statements and estimates. If the District Board approves this tentative budget for FY 2012 -2013, the attached notice will be published giving notice of filing the required statements and estimates, and giving notice of a public hearing on June 19, 2012 to receive comment on the tentative budget and, particularly, on the portions of the statements and estimates not relating to debt service on general obligation bonds. After the public hearing, the District Board may adopt a final budget by resolution and may order Regular Council Meeting - May 15, 2012 - Page 132 of 219 the fixing, levying and assessment of required ad valorem taxes. Financial Impact: Establishment of the tentative budget for fiscal year 2012 -2013. ATTACHMENTS: Name: 0 2013VFCFD Resolution Tentative Staff Recommendation: Description: Type: FY2012 -2013 Tentative Budget Resolution Resolution Commission Recommendation - if applicable: Staff recommends adoption of Resolution No. VFCFD 2012 -01, adopting the tentative budget for fiscal year 2012 -2013 in the amount of $30,000. Suggested Motion: I move to adopt Resolution No. VFCFD 2012 -01, adopting the tentative budget for fiscal year 2012 -2013 in the amount of $30,000. Regular Council Meeting - May 15, 2012 - Page 133 of 219 RESOLUTION NO. VFCFD 2012 -01 VANDERBILT FARMS COMMUNITY FACILITIES DISTRICT A RESOLUTION OF THE DISTRICT BOARD OF THE VANDERBILT FARMS COMMUNITY FACILITIES DISTRICT, A COMMUNITY FACILITIES DISTRICT OF ARIZONA, APPROVING A TENTATIVE BUDGET FOR FISCAL YEAR 2012 -2013 PURSUANT TO ARS §48 -716; SETTING A PUBLIC HEARING DATE ON SAID TENTATIVE BUDGET; FILING STATEMENTS AND ESTIMATES OF THE OPERATION AND MAINTENANCE EXPENSES OF THE DISTRICT, THE COSTS OF CAPITAL IMPROVEMENTS TO BE FINANCED BY THE APPROVED AD VALOREM TAX LEVY, AND THE AMOUNT OF ALL OTHER EXPENDITURES FOR PUBLIC INFRASTRUCTURE AND ENHANCED MUNICIPAL SERVICES PROPOSED TO BE PAID FROM THE TAX LEVY AND OF THE AMOUNT TO BE RAISED TO PAY GENERAL OBLIGATION BONDS OF THE DISTRICT, ALL OF WHICH SHALL BE PROVIDED FOR BY THE LEVY AND COLLECTION OF AD VALOREM TAXES ON THE ASSESSED VALUE OF ALL THE REAL AND PERSONAL PROPERTY IN THE DISTRICT; PROVIDING FOR NOTICE OF FILING THE STATEMENTS AND ESTIMATES, AND NOTICE OF A PUBLIC HEARING ON THE PORTIONS OF THE STATEMENTS AND ESTIMATES NOT RELATING TO DEBT SERVICE ON GENERAL OBLIGATION BONDS; AND PROVIDING THAT THIS RESOLUTION SHALL BE EFFECTIVE AFTER ITS PASSAGE AND APPROVAL ACCORDING TO LAW. WHEREAS, on April 19, 2005 the Mayor and Council of the Town of Marana ( "Town ") adopted Resolution No. 2005 -46 creating within Sections 26 and 27, RI I E, T 11 S G &SRB &M of the Town the Vanderbilt Farms Community Facilities District ( "VFCFD "), a community facilities district in accordance with ARS §48 -701 et seq., Arizona Revised Statutes, as amended, as described in Exhibit "A" attached hereto and expressly made a part hereof; and WHEREAS, VFCFD is a special purpose district for purposes of Article IX, Section 19, Constitution of Arizona, a tax - levying public improvement district for the purposes of Article XIII, Section 7, Constitution of Arizona, and a municipal corporation for all purposes of Title 35, Chapter 3, Articles 3, 3.1., 3.2, 4 and 5, Arizona Revised Statutes, as amended, and [except as otherwise provided in §48- 708(B), as amended] is considered to be a municipal corporation and political subdivision of the State of Arizona, separate and apart from the Town; and WHEREAS, a primary purpose for creating VFCFD was to finance construction and maintenance of certain public improvements needed for the Vanderbilt Farms development through assessment of ad valorem taxes on all real and personal property within the development; and WHEREAS, in accordance with ARS § §48 -719 and 48 -723, a special election was held on June 28, 2005 wherein the qualified electors of VFCFD voted to issue general obligation bonds in the maximum amount of thirty one million five hundred thousand dollars ($31,500,000) to cover costs of constructing required public improvements, and to levy and collect an annual ad Regular Council Meeting - May 15, 2012 - Page 134 of 219 valorem tax at a rate not to exceed thirty cents (30¢) per one hundred dollars ($100) of assessed valuation for VFCFD operation and maintenance expenses; and WHEREAS, in accordance with ARS §§48 -716 and 48 -723, the VFCFD Treasurer has submitted to the VFCFD Board a proposed budget for Fiscal Year 2012 -2013 which includes statements and estimates of the operation and maintenance expenses of VFCFD, the costs of capital improvements to be financed by the authorized ad valorem tax levy, and the amount of all other expenditures for public infrastructure and enhanced municipal services proposed to be paid from the tax levy and of the amount to be raised to pay VFCFD general obligation bonds, all of which shall be provided for by the levy and collection of ad valorem taxes on the assessed value of all the real and personal property within VFCFD; and WHEREAS, the VFCFD Board desires now to approve said tentative budget for Fiscal Year 2012 -2013 to publish notice of having filed the required statements and estimates, and to set a date (and publish a notice thereof) for a public hearing to receive comment on the tentative budget and, particularly, on the portions of the statements and estimates not relating to debt service on general obligation bonds; and WHEREAS, after said public hearing (and on or before October 1), the VFCFD Board expects to adopt a final budget by resolution; and WHEREAS, on or before the third Monday in August, the VFCFD Board also expects to order the fixing, levying and assessment of required ad valorem taxes and to cause certified copies of the order to be delivered to the Pima County Board of Supervisors and the Arizona Department of Revenue; NOW, THEREFORE, BE IT RESOLVED BY THE DISTRICT BOARD OF THE VANDERBILT FARMS COMMUNITY FACILITIES DISTRICT, AS FOLLOWS: 1. That that certain proposed budget prepared by the VFCFD Treasurer for Fiscal Year 2012 -2013, attached hereto and expressly made a part hereof as Exhibit "B ", is hereby tentatively approved. 2. That the statements and estimates of the operation and maintenance expenses of VFCFD, the costs of capital improvements to be financed by the approved ad valorem tax levy, and the amount of all other expenditures for public infrastructure and enhanced municipal services proposed to be paid from the tax levy and of the amount to be raised to pay VFCFD general obligation bonds in Fiscal Year 2012 -2013 are hereby filed in accordance with ARS §§42-17101(3) and 48- 723(C), and are attached hereto and expressly made a part hereof as Exhibit "C ". 3. That a public hearing date of Tuesday, June 19, 2012, beginning at or after 7:00 p.m. in the council chambers of the Town of Marana Civic Center located at 11555 W. Civic Center Drive, Town of Marana, Arizona, is hereby set to consider said tentative budget (including, but expressly not limited to, consideration of those portions of the statements and estimates not relating to debt service on VFCFD general obligation bonds), and said notice Regular Council Meeting - May 15, 2012 - Page 135 of 219 2 (attached hereto and expressly made a part hereof as Exhibit "D ") shall be published once in The Daily Territorial no later than ten (10) days prior to said hearing date. 4. That if any provision in this Resolution is held invalid by a Court of competent jurisdiction, the remaining provisions shall not be affected but shall continue in full force and effect. law. 5. That this Resolution shall be effective after its passage and approval according to RESOLVED by the District Board of the Vanderbilt Farms Community Facilities District this 15 day of May 2012. Ed Honea, Chairman District Board ATTEST: Jocelyn C. Bronson, District Clerk APPROVED AS TO FORM: Frank Cassidy, Legal Counsel Regular Council Meeting - May 15, 2012 - Page 136 of 219 3 EXHIBIT "A " VFCFD Map and Legal Description Regular Council Meeting - May 15, 2012 - Page 137 of 219 Regular Council Meeting - May 15, 2012 - Page 138 of 219 EXHIBIT A LE DESCRIPTION OF THE PROPERTY Parcel I That portion of the South Half of Section 26 Township 11 South, Range 11 East, Gila and Salt River Rase and Meridian, Pima County, Arizona, lying Southerly and Westerly of that portion conveyed to Cortaro - Marana Irrigation District in Docket 1985 at page 243. EXCEPT the South 30 feet within the right of way of Grier Road #112 (Moore Road) as shown in Book 2 of Road Maps at page 126; AND EXCEPT the West 30 feet within the right of way of Postvale Road #28 as shown in Book 1 of Road Maps at page 70; AND EXCEPT that portion conveyed to the Town of Marana by Deed recorded in Docket 9014 at page 1524, more particularly described as follows: BEGINNING at the Northwest corner of the Southwest Quarter of said Section 26, Township 11 South, Range 11 East; THENCE North 89 degrees 45 minutes 37 seconds East, along the North line of said Southwest Quarter of Section 26, a distance of 1605.05 feet to a point in the Southwest right of way line of Interstate Highway 14; THENCE South 49 degrees 36 minutes 21 seconds East, along said Southwest right of way line, 47.90 feet; THENCE Northwesterly along a curve concave to the South having a radius of 25.00 feet and a central angle of 41 degrees 38 minutes 02 seconds, 18.17 feet; THENCE South 89 degrees 45 minutes 37 seconds West parallel to and 25.00 feeL South of the North line of said Southwest Quarter, 1569.80 feet; THENCE Southerly along a curve concave to the Southeast having a radius of 25.00 feet and a central angle of 89 degrees 51 minutes 26 seconds, 39.21 feet; THENCE South 89 degrees 45 minutes 37 seconds West, 30.40 feet to a point in the West line of said Southwest Quarter of Section 26; THENCE North 00 degrees 05 minutes 49 seconds West, 49.94 feet to the POINT OF BEGINNING, EXCLUDING THEREFROM any portions previously dedi- cated as public right of way. A -1 Regular Council Meeting - May 15, 2012 - Page 139 of 219 On rra I T T The South Half of Section 27, Township 11 South, Range 11 East, Gila and Salt River Base and Meridian, pima County, Arizona. EXCEPT the East 30 feet within the right of way of Postvale Road #28 as shown in Book 1 of Road Maps at page 70; AND EXCEPT the South 30 feet within the right of way of Grier Road #112 (Moore Road) as shown in Book 2 of Road Maps at page 127; AND EXCEPT the West 30 feet within the right of way of Grier Road #117 (Sandario Road) as shown in Book 2 of Road Maps at page 174, AND EXCEPT the North 25 feet within the right of way of Barnett Road as shown in Book 14 of Road Maps at page 21; AND EXCEPT any portion thereof within Farm Field Five, a subdivision of record in the office of the Pima County Recorder in Book 57 of Maps and Plats at page 2. AND EXCEPT that portion conveyed in Deed recorded in Docket 12459 at page 7508 and re- recorded in Docket 12485 at page 379, described as follows: A portion of the South Half of Section 27, Township 11 South, Range 11 East, Gila and Salt River Meridian, Pima County, Arizona, described as follows: Commencing at the South Quarter corner of said Section 27; Thence North 00 degrees 35 minutes 52 seconds West, along the mid- section line of said Section 27, a distance of 30.00 feet to the POINT OF BEGINNING; Thence South 89 degrees 25 minutes 06 seconds West, along a line 30.00 feet North of and parallel to the South line of said Section 27, a distance of 720.01 feet; Thence North 00 degrees 35 minutes 37 seconds West. a distance of 95.40 feet to the Southeast corner of FARM FIELD FIVE, a subdivision of record in Book 52 of Maps and Plats at page 2, records of Pima County, Arizona; Thence continue North 00 degrees 35 minutes 37 seconds West along the East line of said FARM FIELD FIVE, a distance of 1325.37 feet to the Northeast corner thereof; Thence North 89 degrees 27 minutes 05 seconds East. a distance of 1271.45 feet to the beginning of a tangent curve concave to the North having a radius of 2045.00 feet; A-2 Regular Council Meeting - May 15, 2012 - Page 140 of 219 Thence Easterly, along said curve, through a central angle of 11 degrees 15 minutes 06 seconds, an arc distance of 401.59 feet to a point of tangency; Thence North 78 deg -rees 11 minutes 59 seconds East, a distance of 218.49 feet to the beginning of a tangent curve concave to the South- west, having a radius of 64.00 feet; Thence Easterly and Southerly along said curve, through a central angle of 90 degrees 00 minutes 00 seconds, an arc distance of 100.53 feet to a point of tangency; Thence South 11 degrees 48 minutes 01 seconds East,, a distance of 642.08 feet to the beginning of a tangent curve concave to the West, having a radius of 1955.00 feet; Thence South along said curve, through a central angle of 11 degrees 48 minutes 01 seconds, an arc distance of 402.64 feet to a point of tangency; Thence South 00 degrees 00 minutes 00 seconds West, a distance of 438.54 feet to a point on a line 30.00 feet North of and parallel to the South line of said Section 27; Thence South 89 degrees 25 minutes 03 seconds West, along said line, a distance of 1393.93 feet to the North -South mid - section line of said Section 27, and the POINT OF BEGINNING. D n -e r- c l T T T A portion of the South Half of Section 27, Township 11 South, Range 11 East, Gila and Salt River Meridian, Pima County, Arizona, described as follows: Commencing at the South Quarter corner of said Section 27; Thence North 00 degrees 35 minutes 52 seconds West, along the mid- section line of said Section 27, a distance of 30.00 feet to the POINT OF BEGINNING; Thence South 89 degrees 25 minutes 06 seconds West, along a line 30.00 feet North of and parallel to the South line of said Section 27, a distance of 720.01 feet; Thence North a0 degrees 35 minutes 37 seconds West, a distance of 95.40 feet to the Southeast corner of FARM FIELD FIVE. a subdivision of record in Book 52 of Maps and Plats at page 2, records of Pima County, Arizona; Thence continue North 04 degrees 35 minutes 37 seconds West along the East line of said FARM FIELD FIVE, a distance of 1325.37 feet to the Northeast corner thereof; A-3 Regular Council Meeting - May 15, 2012 - Page 141 of 219 �axrw.«.. �.-.a..,. s._.,.. �- �,. o��.,. isMk ....�..R...�tw.�....� � -�... .., �.. � :ti r _ .. � � -.... .... _.... �..�•... � ..�....,. ... -,.... .,. ..a.� -..,� �., . ... _., ,. ......... ...... .. � .. ._..A - - . .. _ .. ..... .- ........... �„ Thence North 89 degrees 27 minutes 05 seconds East, a distance of 1271.45 feet to the beginning of a tangent curve concave to the North having a radius of 2045.00 feet; Thence Easterly, along said curve, through a central angle of 11 degrees 15 minutes 06 seconds, an arc distance of 401.59 feet to a point of tangency; Thence North 78 degrees 11 minutes 59 seconds East, a distance of 218.49 feet to the beginning of a tangent curve concave to the South - west, having a radius of 64.00 feet; Thence Easterly and Southerly along said curve, through a central angle of 90 degrees 00 minutes and 00 seconds, an arc distance of 100.53 feet to a point of tangency; Thence South 11 degrees 48 minutes 01 seconds East, a distance of 642.08 feet to the beginning of a tangent curve concave to the West, having a radius of 1955.00 feet; Thence South along said curve, through a central angle of 11 degrees 48 minutes 01 seconds, an arc distance of 402.64 feet to a point of tangency; Thence South 00 degrees 00 minutes 00 seconds West, a distance of 438.54 feet to a point on a line 34.00 feet North of and parallel to the South line of said Section 27; Thence South 89 degrees 25 minutes 03 seconds west, along said line, a distance of 1393.93 feet to the North -South mid -- section line of said Section 27, and the POINT OF BEGINNING. nom,. -r.,en I Ttr Lots 1 through 248 and Common Areas "A" through "K" of FARM FIELD FIVE. a subdivision of Pima County, Arizona, according to the map of record in the office of the Pima County Recorder in Book 57 of Maps and Plats at page 2, as amended by Declaration of Scrivener's Error recorded in Docket 12369 at page 1453. A-4 Regular Council Meeting - May 15, 2012 - Page 142 of 219 EXHIBIT "B " FY 2012 -2013 VFCFD Budget Regular Council Meeting - May 15, 2012 - Page 143 of 219 EXHIBIT B VANDERBILT FARMS COMMUNITY FACILITIES DISTRICT (VFCFD) TENTATIVE BUDGET AND SUMMARY SCHEDULE OF ESTIMATED REVENUES AND EXPENDITURES FISCAL YEAR 2012 -13 FY 2012 FY 2012 FY 2012 Tentative Adopted Amended Estimated FY 2013 REVENUES Budget Budget Acutal Budget Property Tax - General (Operating) Property Tax- Secondary (Debt Service) Developer Contributions Total Revenues EXPENDITURES CFD Administration Costs of Issuance Accounting /Auditing Public Notification Expenses Consultant Services Outside Legal Counsel Debt Service Trustee Fees Capital Improvements Acquisition Replacement Reserve Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources (Uses) Bond Proceeds Total Other Financing Sources Excess (Deficiency) of Revenues and Other Financing Sources Over (Under) Expenditures and Other Financing Uses BEGINNING FUND BALANCE ENDING FUND BALANCE $ 2,915 $ 2,915 $ 2 $ 2,830 1✓ l �/ 1✓ 1✓ l �/ 1✓ l �/ / V ✓ V• V V V 1 V' V V V 1 V' V V V ✓ V V ✓ V V 10000 10000 - - 2,500 2,500 250 2,500 200 200 150 200 1000 1000 - 1500 1000 1000 - 1000 4,500 4,500 - - 90000 90000 - - (986,085) (986,085) 2,098 1 0000 1 0000 - 1 0000 1 0000 - 13,915 13,915 2,098 Regular Council Meeting - May 15, 2012 - Page 144 of 219 EXHIBIT "C " VFCFD Statements and Estimates on Auditor General Forms Regular Council Meeting - May 15, 2012 - Page 145 of 219 EXHIBIT "D " VFCFD Published Notice VANDERBILT FARMS COMMUNITY FACILITIES DISTRICT NOTICE OF FILING STATEMENTS AND ESTIMATES AND NOTICE OF PUBLIC HEARING NOTICE OF FILING STATEMENTS AND ESTIMATES OF THE OPERATION AND MAINTENANCE EXPENSES OF THE VANDERBILT FARMS COMMUNITY FACILITIES DISTRICT, THE COSTS OF CAPITAL IMPROVEMENTS TO BE FINANCED BY THE AD VALOREM TAX LEVY, AND THE AMOUNT OF ALL OTHER EXPENDITURES FOR PUBLIC INFRASTRUCTURE AND ENHANCED MUNICIPAL SERVICES PROPOSED TO BE PAID FROM THE TAX LEVY AND OF THE AMOUNT TO BE RAISED TO PAY GENERAL OBLIGATION BONDS OF THE DISTRICT; AND NOTICE OF A PUBLIC HEARING ON THE PROPOSED FISCAL YEAR 2012 -2013 BUDGET OF THE DISTRICT, INCLUDING A HEARING ON THOSE PORTIONS OF THE STATEMENTS AND ESTIMATES NOT RELATING TO DEBT SERVICE ON GENERAL OBLIGATION BONDS. Notice is hereby given that statements and estimates have been filed in the Office of the District Clerk of the Vanderbilt Farms Community Facilities District of the operation and maintenance expenses of the District, the costs of capital improvements to be financed by the voter - approved ad valorem tax levy, and the amount of all other expenditures for public infrastructure and enhanced municipal services proposed to be paid from the tax levy and of the amount to be raised to pay general obligation bonds of the District, all of which shall be provided for by the levy and collection of ad valorem taxes on the assessed value of all the real and personal property in the District. Notice is further given of a public hearing on the proposed Fiscal Year 2012 -2013 budget of the District, including (but not limited to) a hearing on those portions of the statements and estimates not relating to debt service on general obligation bonds, all pursuant to Arizona Revised Statutes §§48-716 and 48 -723. Such hearing will be held by the District Board on Tuesday, June 19, 2012, at or after 7:00 p.m. in the council chambers of the Town of Marana Civic Center, 11555 W. Civic Center Drive, Marana, Arizona. Copies of the budget are available from the Office of the District Treasurer, 11555 W. Civic Center Drive, Town of Marana, Arizona 85653, telephone number: (520) 382 -1900. Dated this day of , 2012 /s/ Gilbert Davidson .......... ............................... District Manager Vanderbilt Farms Community Facilities District Published: 1 2012 Regular Council Meeting - May 15, 2012 - Page 146 of 219 7 TOWN OF MARANA Summary Schedule of Estimated Revenues and Expenditures /Expenses Fiscal Year 2013 EXPENDITURE LIMITATION COMPARISON 1. Budgeted expenditures /expenses 2. Add /subtract: estimated net reconciling items 3. Budgeted expenditures /expenses adjusted for reconciling items 4. Less: estimated exclusions 5. Amount subject to the expenditure limitation 6. EEC or voter - approved alternative expenditure limitation 2012 2013 $ 126,965,590 $ 81,980,411 126,965,590 81,980,411 $ 126,965,590 $ 81,980,411 $ $ FIThe city /town does not levy property taxes and does not have special assessment districts for which property taxes are levied. Therefore, Schedule B has been omitted. * Includes Expenditure /Expense Adjustments Approved in current year, from Schedule E. ** Includes actual amounts as of the date the proposed budget was prepared, adjusted for estimated activity for the remainder of the fiscal year. * ** Amounts in this column represent Fund Balance /Net Asset amounts except for amounts not in spendable form (e.g., prepaids and inventories) or legally or contractually required to be maintained intact (e.g., principal of a permanent fund). Regular Council Meeting - May 15, 2012 - Page 147 of 219 4/12 SCHEDULE A ESTIMATED ADOPTED FUND REVENUES TOTAL BUDGETED ACTUAL BALANCE/ OTHER THAN FINANCIAL BUDGETED EXPENDITURES/ EXPENDITURES/ NET PROPERTY TAX PROPERTY OTHER FINANCING INTERFUND TRANSFERS RESOURCES EXPENDITURES/ EXPENSES* EXPENSES** ASSETS * ** REVENUES TAXES 2013 2013 AVAILABLE EXPENSES FUND 2012 2012 July 1, 2012 ** 2013 2013 SOURCES <USES> IN <OUT> 2013 2013 Primary: 1. General Fund $ 30,033,409 $ 27,790,809 $ 16,575,580 $ 462,646 $ 31,720,531 $ 750,000 $ $ $ 2,839,259 $ 46,669,498 $ 31,131,272 Secondary: 2. Special Revenue Funds 5,390,739 2,665,874 5,501,180 5,103,449 100,000 10,704,629 6,459,532 3. Debt Service Funds Available 8,731,341 8,563,549 656,195 2,797,801 5,539,750 8,993,746 8,337,551 4. Less: Amounts for Future Debt Retirement 5. Total Debt Service Funds 8,731,341 8,563,549 656,195 2,797,801 5,539,750 8,993,746 8,337,551 6. Capital Projects Funds 47,525,988 12,388,586 13,294,878 15,978,368 3,500,000 2,596,118 30,177,128 18,699,903 7. Permanent Funds 35,284,113 4,381,927 1,419,011 8,015,812 13,000,000 204,373 22,230,450 17,352,153 8. Enterprise Funds Available 9. Less: Amounts for Future Debt Retirement 10. Total Enterprise Funds 35,284,113 4,381,927 1,419,011 8,015,812 13,000,000 204,373 22,230,450 17,352,153 11. Internal Service Funds 12. TOTAL ALL FUNDS $ 126,965,590 $ 55,790,745 $ 37,446,844 $ 462,646 $ 63,615,961 $ 17,250,000 $ $ 5,639,750 $ 5,639,750 $ 118,775,451 $ 81,980,411 EXPENDITURE LIMITATION COMPARISON 1. Budgeted expenditures /expenses 2. Add /subtract: estimated net reconciling items 3. Budgeted expenditures /expenses adjusted for reconciling items 4. Less: estimated exclusions 5. Amount subject to the expenditure limitation 6. EEC or voter - approved alternative expenditure limitation 2012 2013 $ 126,965,590 $ 81,980,411 126,965,590 81,980,411 $ 126,965,590 $ 81,980,411 $ $ FIThe city /town does not levy property taxes and does not have special assessment districts for which property taxes are levied. Therefore, Schedule B has been omitted. * Includes Expenditure /Expense Adjustments Approved in current year, from Schedule E. ** Includes actual amounts as of the date the proposed budget was prepared, adjusted for estimated activity for the remainder of the fiscal year. * ** Amounts in this column represent Fund Balance /Net Asset amounts except for amounts not in spendable form (e.g., prepaids and inventories) or legally or contractually required to be maintained intact (e.g., principal of a permanent fund). Regular Council Meeting - May 15, 2012 - Page 147 of 219 4/12 SCHEDULE A TOWN OF MARANA Summary of Tax Levy and Tax Rate Information Fiscal Year 2013 1. Maximum allowable primary property tax levy. A.R.S. §42 -17051 (A) 2. Amount received from primary property taxation in the current year in excess of the sum of that year's maximum allowable primary property tax levy. A.R.S. §42- 17102(A)(18) 3. Property tax levy amounts A. Prima B. Secondary property taxes C. Total property tax levy amounts 4. Property taxes collected* A. Primary property taxes (1) Current year's levy (2) Prior years' levies (3) Total primary property taxes B. Secondary property taxes (1) Current year's levy (2) Prior years' levies (3) Total secondary property taxes C. Total property taxes collected 5. Property tax rates A. City /Town tax rate (1) Primary property tax rate (2) Secondary property tax rate (3) Total city /town tax rate 2012 2013 $ 513,963 $ 462,646 462,646 $ 513,963 $ $ 503,684 $ 503,684 $ 503,684 2.8000 2.8000 2.8000 2.8000 B. Special assessment district tax rates Secondary property tax rates - As of the date the proposed budget was prepared, the city /town was operating four special assessment districts for which secondary property taxes are levied. For information pertaining to these special assessment districts and their tax rates, please contact the city /town. * Includes actual property taxes collected as of the date the proposed budget was prepared, plus estimated property tax collections for the remainder of the fiscal year. Regular Council Meeting - May 15, 2012 - Page 148 of 219 4/12 SCHEDULE B TOWN OF MARANA Summary by Fund Type of Revenues Other Than Property Taxes Fiscal Year 2013 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES* REVENUES SOURCE OF REVENUES 2012 2012 2013 GENERALFUND Local taxes Sales taxes $ 20, 001, 725 $ 20, 276, 673 $ 19, 835, 770 Licenses and permits Building and development fees 1 1 1 Business and license fees 130 131 135 Franchise fees 325 324 325 Other licenses and fees 130 128 130 Intergovernmental State shared sales taxes 2 2 2 Urban revenue sharing 2 2 3 Auto lieu 1 1 1 Charges for services Charges for services 955 478 381 Fines and forfeits Court fines and fees 660 565 570 Interest on investments Investment income 90 89 100 Contributions Voluntary contributions 88 102 Miscellaneous Other miscellaneous income 565 316 562 Total General Fund $ 31 $ 31 $ 31 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. Regular Council Meeting - May 15, 2012 - Page 149 of 219 4/12 SCHEDULE C Page 3of8 TOWN OF MARANA Summary by Fund Type of Revenues Other Than Property Taxes Fiscal Year 2013 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. Regular Council Meeting - May 15, 2012 - Page 150 of 219 4/12 SCHEDULE C Page 4 of 8 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES* REVENUES SOURCE OF REVENUES 2012 2012 2013 SPECIAL REVENUE FUNDS Highway user revenue $ 2,033,385 $ 1,954,344 $ 2,314,521 Local transportation assistance 27 Affordable housing revolving 100 2 100 HOME 250 250 $ 2 $ 1 $ 2 Local JCEF $ 14 $ 13 $ 13 Fill the GAP 2 3 3 Local technology enhancement 110 112 116 Community development block grants 285 148 245 $ 411 $ 277 $ 377 Bed tax $ $ $ 732 Other grants and contributions 1 755 1 $ $ 1 755 $ 2 Total Special Revenue Funds $ 4 $ 2 $ 5 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. DEBT SERVICE FUNDS Tangerine farms road improvement district $ 2 $ 2 $ 2 Gladden farms community facilities district debt 849 690 700 $ $ 2 2 $ 2 Total Debt Service Funds $ 2 $ 2 $ 2 CAPITAL PROJECTS FUNDS Transportation $ 2 $ 2 $ 3 Impact fee funds 801 2 1 Other capital projects 37 7 10 $ $ 40, 929, 694 12, 920,115 $ 15, 640, 397 Tangerine farms road improvement district $ 110 $ 48 $ 60 Community faciltities district captial 224 42 277 $ 334 $ 91 $ 337 Total Capital Projects Funds $ 41 $ 13 $ 15 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. Regular Council Meeting - May 15, 2012 - Page 150 of 219 4/12 SCHEDULE C Page 4 of 8 TOWN OF MARANA Summary by Fund Type of Revenues Other Than Property Taxes Fiscal Year 2013 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES* REVENUES SOURCE OF REVENUES 2012 2012 2013 ENTERPRISE FUNDS Water utility $ 4 $ 4 $ 3 Airport 5 265 2 Wastewater utility 1 456 1 $ 12,004,742 $ 4 $ 8 Total Enterprise Funds $ 12,004,742 $ 4 $ 8 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. TOTAL ALL FUNDS $ 91,749,214 $ 54,462,444 $ 63,615,961 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. Regular Council Meeting - May 15, 2012 - Page 151 of 219 4/12 SCHEDULE C Page 5 of 8 TOWN OF MARANA Summary by Fund Type of Other Financing Sources / <Uses> and Interfund Transfers Fiscal Year 2013 Regular Council Meeting - May 15, 2012 - Page 152 of 219 4/12 SCHEDULE D OTHER FINANCING INTERFUND TRANSFERS 2013 2013 FUND SOURCES <USES> IN <OUT> GENERAL FUND Loan Proceeds $ 750,000 $ $ $ Series 1997 debt 159,432 Series 2003 debt 1,381,429 Series 2004 debt 666,663 Series 2008 debt 531735 Other grants 100 Total General Fund $ 750,000 $ $ $ 2,839,259 SPECIAL REVENUE FUNDS Other grants $ $ $ 100 $ Total Special Revenue Funds $ $ $ 100,000 $ DEBT SERVICE FUNDS Series 1997 debt $ $ $ 363 $ Series 2003 debt 1,381,429 Series 2004 debt 666 Series 2008 debt 3,127,853 Total Debt Service Funds $ $ $ 5,539,750 $ CAPITAL PROJECTS FUNDS Transportation $ $ $ $ 2,001,826 I m pact fees 594 Community faciltities district captial 3,500,000 Total Capital Projects Funds $ 3 $ $ $ 2 ENTERPRISE FUNDS Water utility $ 1, 000, 000 $ $ $ 204,373 Wastewater utility 12, 000, 000 Total Enterprise Funds $ 13 $ $ $ 204 TOTAL ALL FUNDS $ 17, 250, 000 $ $ 5 $ 5 Regular Council Meeting - May 15, 2012 - Page 152 of 219 4/12 SCHEDULE D TOWN OF MARANA Summary by Department of Expenditures /Expenses Within Each Fund Type Fiscal Year 2013 * Includes actual expenditures /expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures /expenses for the remainder of the fiscal year. Regular Council Meeting - May 15, 2012 - Page 153 of 219 4/12 SCHEDULE E ADOPTED EXPENDITURE/ BUDGETED EXPENSE ACTUAL BUDGETED EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/ EXPENSES APPROVED EXPENSES* EXPENSES FUND /DEPARTMENT 2012 2012 2012 2013 GENERALFUND Non - departmental $ 2 $ (39,995) $ 1,539,660 $ 1,359,786 Mayor and council 276,623 254,085 289,343 Town manager 741,906 693,506 804 Town clerk 240 230 385 Human resources 496 414 632 Finance 787 751,321 841 Legal 784 701 757 Technology services 1 55 1 1 Strategic initiatives 569 565 394 Development services admin 192 (125 52 126 Permits and records 525 57 536 535 Building safety 474 440 662 Planning 547 125 636 571 Engineering 1 (129 1 1 Police 9 9 9 Courts 947 895 963 Public services admin 426 39 440 450 Public works 2 16 2 3 Parks and recreation 2 2 2 Community development 229 216 240 Capital outlay 1 1 2 Contingency 1 Total General Fund $ 30 $ $ 27 $ 31 SPECIAL REVENUE FUNDS Highway user revenue $ 2 $ $ 1 $ 3 Local transportation assistance 117 89 100 Revolving affordable housing 75 9 45 HOME 250 250 Local JCEF 40 40 Fill the GAP 31 31 Local technology 287 53 302 Community development block g ran 285 97 333 Bed tax 732 Other grants and contributions 1 525 1 Total Special Revenue Funds $ 5 $ $ 2 $ 6 DEBT SERVICE FUNDS Series 1997 debt $ 369 $ $ 369 $ 363 Series 2003 debt 1 1 1 Series 2004 debt 765 765 666 Series 2008 debt 3 3 3 Tangerine farms ID debt 2 2 2 Gladden farms CFD debt 858 690 700 Total Debt Service Funds $ 8 $ $ 8 $ 8 CAPITAL PROJECTS FUNDS Transportation $ 2 $ $ 2 $ 2 1/2 cent sales tax 270 76 331 Impact fee funds 2 1 1 Tangerine farms ID 110 58 60 Other capital projects 37 8 10 CFD capital projects 4 23 3 Total Capital Projects Funds $ 47 $ $ 12 $ 18 ENTERPRISE FUNDS Water utility $ 6 $ $ 3 $ 4 Airport 5 256 2 Wastewater utility 23 576 10 Total Enterprise Funds $ 35 $ $ 4 $ 17 TOTAL ALL FUNDS $ 126, 965, 590 $ $ 55, 790, 745 $ 81, 980,411 * Includes actual expenditures /expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures /expenses for the remainder of the fiscal year. Regular Council Meeting - May 15, 2012 - Page 153 of 219 4/12 SCHEDULE E TOWN OF MARANA Summary by Department of Expenditures /Expenses Fiscal Year 2013 Regular Council Meeting - May 15, 2012 - Page 154 of 219 4/12 SCHEDULE F ADOPTED EXPENDITURE/ BUDGETED EXPENSE ACTUAL BUDGETED EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/ EXPENSES APPROVED EXPENSES* EXPENSES DEPARTMENT /FUND 2012 2012 2012 2013 Police: General Fund $ 9,873,156 $ $ 9,804,959 $ 9,593,104 Other Grants 397 234,580 531,341 Department Total $ 10,270,557 $ $ 10,039,539 $ 10,124,445 Court: General Fund $ 947,800 $ $ 895,957 $ 963,109 Local JCEF 35,800 40,800 Fill the Gap 31,000 31,000 Local Tech Enhancement 287 53,748 302,337 Department Total $ 1,301,829 $ $ 949,705 $ 1,337,246 Public Works: General Fund $ 2 $ $ 2 $ 3 Highway User Revenue Fund 3,002,003 Other Capital Projects 2 1 3 Department Total $ 4,792,836 $ $ 4,504,808 $ 10,051,671 Community Development: General Fund $ 229,812 $ $ 216,183 $ 240,704 CDBG 285,000 97,035 333,945 Revolving Affordable Housing 75,000 45,000 HOME 250,000 250,000 LTAF 117,000 89,654 100,000 Other Capital Projects 1 Department Total $ 2,710,812 $ $ 402,872 $ 969,649 * Includes actual expenditures /expenses recognize on ffTe'5 accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures /expenses for the remainder of the fiscal year. Regular Council Meeting - May 15, 2012 - Page 154 of 219 4/12 SCHEDULE F aF OPP= MARANA =/ I rrratrt or manarm 11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653 Council Chambers, May 15, 2012, 7:00 PM To: Mayor and Council Item A 1 From: Erik Montague, Finance Director Strategic Plan Focus Area: Not Applicable Subject: Ordinance No. 2012.03: Relating to Finance; adopting the amended Town of Marana Comprehensive Fee Schedule and designating an effective date Resolution No. 2012 -27 Relating to Finance; declaring the amended Town of Marana Comprehensive Fee Schedule as a public record filed with the Town Clerk Discussion: In 2009, the Town Council adopted Ordinance 2009.11, which created a town -wide, Comprehensive Fee Schedule and standardized fees across all departments. At the time of that ordinance's adoption, it was determined that an annual review of the Comprehensive Fee Schedule should occur to ensure that the Town was continuing to cover its costs, where appropriate, and was charging fair and equitable fees to its customers. Staff conducted this year's review of the Comprehensive Fee Schedule with the following goals in mind: 1) Ensure that fees reflect the actual cost of providing programs and services to customers, where appropriate. 2) Comply with any new legal requirements mandated by federal, state and local legislation. 3) Eliminate errors, inconsistencies and unused items within the existing comprehensive fee schedule. Pursuant to A.R.S Section 9- 499.15, the Town properly posted notice of possible changes to the Comprehensive Fee Schedule. This statute requires that the Town provide notice on its website of any new or increased fees for businesses at least 60 days before the meeting scheduled to consider approving the new fees and /or fee increases. Staff worked with representatives from the Southern Arizona Home Builders Association (SAHBA) and Metropolitan Pima Alliance (MPA) to provide them the opportunity to review the proposed changes to the Comprehensive Fee Schedule and clarify any issues or areas of concern. On April 17, 2012, staff presented proposed revisions to the fee schedule for fiscal year 2012- Regular Council Meeting - May 15, 2012 - Page 155 of 219 2013 to Council at its regular meeting. Following discussion by the Council and further consideration of the proposed fee schedule, staff has removed a number of the fees that were originally proposed. An attachment is included in the Council's packet which details what changes were proposed at the April 17 meeting and which of those fees or changes are no longer included in the Comprehensive Fee Schedule presented for adoption tonight. The amended Comprehensive Fee Schedule in its entirety is attached and presented for adoption. Changes from the current fee schedule are shown in blue. Financial Impact: Adoption of the ordinance will result in a slight increase in development related revenue for fiscal year 2012 -2013. ATTACHMENTS: Name: ❑ Ordinance 00030383.doc ❑ Resolution 00030384.doc ❑ Updated FY2013 Comprehensive Fee Schedule(2).pdf ❑ FY2013 Schedule of Proposed Changes with additional explanations2.pdf Staff Recommendation: Description: Type: Ordinance Ordinance Resolution Resolution FY2013 Proposed Exhibit Comprehensive Fee Schedule FY2013 Proposed Changes by Backup department Material Staff recommends the approval of the amended Town of Marana Comprehensive Fee Schedule. Suggested Motion: I move to adopt Ordinance No. 2012.03; adopting the amended Town of Marana Comprehensive Fee Schedule and designating an effective date, and Resolution No. 2012 -27; declaring the amended Town of Marana Comprehensive Fee Schedule as a public record filed with the Town Clerk. Regular Council Meeting - May 15, 2012 - Page 156 of 219 MARANA ORDINANCE NO. 2012.03 RELATING TO FINANCE; ADOPTING THE AMENDED TOWN OF MARANA COMPREHENSIVE FEE SCHEDULE AND DESIGNATING AN EFFECTIVE DATE WHEREAS the Town Council is authorized by A.R.S. § 9 -240 (A) to control the finances of the Town; and WHEREAS Marana Ordinance 2009.11, adopted on June 9, 2009, established the Town of Marana Comprehensive Fee Schedule, which was made a public record by the adoption of Marana Resolution No. 2009 -87; and WHEREAS Town staff has completed its annual review of the Comprehensive Fee Schedule and recommends amendments to the schedule based on this review; and WHEREAS pursuant to A.R.S § 9- 499.15, written notice that the Town Council would meet to consider approving new fees and /or fee increases on May 15, 2012 was duly made; and WHEREAS the Town Council finds that amending the Comprehensive Fee Schedule is in the best interests of the Town and its residents. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA, as follows: SECTION 1. The amended Town of Marana Comprehensive Fee Schedule, three copies of which are on file in the office of the Town Clerk of the Town of Marana, Arizona, which was made a public record by and attached as Exhibit A to Resolution No. 2012 -27 of the Town of Marana, Ari- zona, is hereby referred to, adopted and made a part of this Ordinance as if fully set out here. SECTION 2. The various town officers and employees are authorized and directed to per- form all acts necessary or desirable to give effect to this Ordinance. SECTION 3. All ordinances, resolutions, or motions and parts of ordinances, resolutions, or motions of the Council in conflict with the provisions of this Ordinance are hereby repealed, effec- tive as of the effective date of this Ordinance. SECTION 4. If any section, subsection, sentence, clause, phrase or portion of this Ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent ju- risdiction, such decision shall not affect the validity of the remaining portions hereof. Regular Council Meeting - May 15, 2012 - Page 157 of 219 Marana Ordinance No. 2012.03 SECTION 5 . This ordinance shall become effective on July 1, 2012. PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA, this 15 day of May, 2012. Ed Honea, Mayor ATTEST: APPROVED AS TO FORM: Jocelyn C. Bronson, Town Clerk Frank Cassidy, Town Attorney Regular Council Meeting - May 15, 2012 - Page 158 of 219 Marana Ordinance No. 2012.03 MARANA RESOLUTION NO, 2012-27 RELATING TO FINANCE; DECLARING THE AMENDED TOWN OF MARANA COMPREHENSIVE FEE SCHEDULE AS A PUBLIC RECORD FILED WITH THE TOWN CLERK. BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA, that the amended Town of Marana comprehensive fee schedule, a copy of which is attached to and incorporated in this resolution as Exhibit A and three copies of which are on file in the office of the Town Clerk, is hereby declared to be a public record and ordered to remain on file with the Town Clerk. PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA, this 15 day of May, 2012. Ed Honea, Mayor ATTEST: APPROVED AS TO FORM: Jocelyn C. Bronson, Town Clerk Frank Cassidy, Town Attorney Reg ul araria es'olu i 0'. "Zt3'1 j�72012 -Page 159 of 219 COMPREHENSIVE FEE SCHEDULE Proposed May 15, 2012 Fee /Description Amount Unit of Measure Notes Airport Single Engine Open Tie -Down <12,500 Ibs.(Monthly) $ 50.00 Per tie -down Single Engine Open Tie -Down <12,500 Ibs.(Daily) $ 9.50 Per tie -down Twin Engine Open Tie -Down <12,500 lbs. (Monthly) $ 72.00 Per tie -down Twin Engine Open Tie -Down <12,500 lbs. (Daily) $ 11.70 Per tie -down Turboprop Open Tie -Down <12,500 lbs. (Monthly) $ 94.00 Per tie -down Turboprop Open Tie -Down <12,500 lbs. (Daily) $ 13.90 Per tie -down Jet Open Tie -Down <12,500 lbs. (Monthly) $ 116.00 Per tie -down Jet Open Tie -Down <12,500 lbs. (Daily) $ 16.00 Per tie -down Helicopter Open Tie -Down <12,500 lbs. (Monthly) $ 116.00 Per tie -down Helicopter Open Tie -Down <12,500 lbs. (Daily) $ 16.00 Per tie -down Aircraft Open Tie -Down 12,500 lbs. to 24,999 lbs. (Monthly) $ 172.00 Per tie -down Aircraft Open Tie -Down 12,500 lbs. to 24,999 lbs. (Daily) $ 21.70 Per tie -down Aircraft Open Tie -Down 25,000 lbs. to 49,999 lbs. (Monthly) $ 284.00 Per tie -down Aircraft Open Tie -Down 25,000 lbs. to 49,999 lbs. (Daily) $ 32.90 Per tie -down Aircraft Open Tie -Down 50,000 lbs. to 99,999 lbs. (Monthly) $ 562.00 Per tie -down Aircraft Open Tie -Down 50,000 lbs. to 99,999 lbs. (Daily) $ 60.70 Per tie -down Aircraft Open Tie -Down 100,000 lbs. to 200,000 lbs. (Monthly) $ 1,119.00 Per tie -down Aircraft Open Tie -Down 100,000 lbs. to 200,000 lbs. (Daily) $ 116.40 Per tie -down Aircraft Open Tie -Down Greater Than 200,000 lbs. (Monthly) $ 1,676.00 Per tie -down Aircraft Open Tie -Down Greater Than 200,000 lbs. (Daily) $ 172.10 Per tie -down Temporary Open Ramp Vehicle Parking with Aircraft; Vehicle up to and including 20 feet in length (Monthly) $ 284.00 Per vehicle Temporary Open Ramp Vehicle Parking with Aircraft; Vehicle up to and including 20 feet in length (Daily) $ 32.00 Per vehicle Temporary Open Ramp Vehicle Parking with Aircraft; Vehicle over 20 feet in length (Monthly) $ 395.00 Per vehicle Temporary Open Ramp Vehicle Parking with Aircraft; Vehicle over 20 feet in length (Daily) $ 44.00 Per vehicle Temporary Open Ramp Vehicle Parking with Aircraft; Trailer (Monthly) $ 284.00 Per vehicle Temporary Open Ramp Vehicle Parking with Aircraft; Trailer (Daily) $ 32.00 Per vehicle Temporary Open Ramp Vehicle Parking with Aircraft; Fuel Truck (Monthly) $ 284.00 Per vehicle Temporary Open Ramp Vehicle Parking with Aircraft; Fuel Truck (Daily) $ 32.00 Per vehicle Airship Parking (Monthly) $ 200.00 Per airship Airship Parking (Daily) $ 20.00 Per airship Commercial Photography Permit (Daily) $ 250.00 Per permit Plus escort fees. SASO Banner Tow Permit (Annually) $ 250.00 Per permit Per calendar year. SASO Aircraft Charter /Taxi /Warbird Flights Permit $ 250.00 Per permit Plus passenger fee. Per calendar year. Self Fueling Permit (Annually) $ 100.00 Per permit Per calendar year. Commercial Self Fueling Permit (Annually) $ 500.00 Per permit Per calendar year. Commercial Fueling Permit - FBO or SASO (Annually) $ 500.00 Per permit Plus ground lease with airport. Fuel Flowage Fee; FBO or SASO with ground lease $ 0.07 Per gallon delivered Fuel Flowage Fee; Self - Fueler Based Aircraft Tenant $ 0.07 Per gallon pumped Fuel Flowage Fee; Commercial Self - Fueler with Permit $ 0.14 Per gallon delivered Plus initial fee. Fuel Flowage Fee; Commercial Self - Fueler with Permit Initial Fee $ 0.14 Per gallon of fuel truck capacity Assessed each time fuel truck re- enters airport. Airside Escort $ 75.00 Per hour Minimum charge of $75.00. Airport Labor Rate $ 75.00 Per hour Minimum charge of $75.00. Regular Council Meeting - May 15, 2012 - Page 160 of 219 Page 1 of 24 COMPREHENSIVE FEE SCHEDULE Proposed May 15, 2012 Fee /Description Amount Unit of Measure Notes Airport Overtime Labor Rate $ 125.00 Per hour Minimum charge of $125.00. Airport Call -out $ 125.00 Per call -out Runway /Taxiway Light Replacement $ 300.00 Per light Airport Damage $ 150.00 Per incident Plus actual item and /or labor cost to repair. Specialized Aeronautical Rental (Events) $ 250.00 Per application In addition to Public Use Permit fee Specialized Non - Aeronautical Rental (Events) $ 500.00 Per application In addition to Public Use Permit fee Clerk Liquor License Application $ 500.00 Per application Liquor License Application; Extension of Patio Premises $ 25.00 Per application Plus applicable State of Arizona fees. Liquor License Application; Acquisition of Control Change or Change $ 150.00 Per application Plus applicable State of of Agent Arizona fees. Fireworks Permit Application $ 100.00 Per application Ballot Argument Fee (Deposit) $ 250.00 Per ballot argument $ 5.00 Per license Plus applicable State of Bingo License; Class A Arizona fees. $ 25.00 Per license Plus applicable State of Bingo License; Class B Arizona fees. $ 50.00 Per license Plus applicable State of Bingo License; Class C Arizona fees. Event Permits Public Use Permit (Public Land) $ 25.00 Per application Special Use Permit (Private Land with event duration less than one month) $ 50.00 Per application Temporary Use Permit (Private Land with event duration more than one month) $ 50.00 Per application Public, Special or Temporary Use Liquor $ 25.00 Per day Plus applicable State of Arizona fees. Applies only to events not organized by the Town. Public, Special or Temporary Use Late Fee $ 25.00 Per application Plus any other applicable fees. Applies to events not organized by the Town. Applies if application submitted less than 15 calendar days before event. Public, Special or Temporary Use Liquor License Late Application $ 25.00 Per application Plus any other applicable Fee fees. Applies to events not organized by the Town. Applies if application submitted less than 30 calendar days before event. Signs; Public, Special or Temporary Use Sign Permit $ 20.00 Per application Public, Special or Temporary Use Building Permit $ 30.00 Per permit Plus applicable use permit fees. Courts Fee for Taking Default Judgment $ 65.00 Per judgment Jail Reimbursement Fee See note Per sentence Fee is the actual cost to the Town. Regular Council Meeting - May 15, 2012 - Page 161 of 219 Page 2 of 24 COMPREHENSIVE FEE SCHEDULE Proposed May 15, 2012 Fee /Description Amount Unit of Measure Notes Prosecution Fee $ 40.00 Per citation Administrative Warrant Fee $ 30.00 Per warrant Court Improvement Fee $ 35.00 Per citation Jury Cancellation Fee See note Per incidence Fee is the actual cost to the Town. Community Service Monitoring Fee $ 5.00 Per sentence Order of Harassment Service Fee $ 40.00 Per order Court - Monitored Probation Fees See note Per sentence Fee is the actual cost to the Town. Development Services Planning Annexation; Processing Fee $ 500.00 Per annexation Applies to annexations not initiated by the Town. General Plan Map Major Amendment; Base Fee $ 2,600.00 Per amendment General Plan Map Major Amendment; Acreage Fee $ 40.00 Per acre General Plan Map Minor Amendment; Base Fee $ 1,000.00 Per amendment General Plan Map Minor Amendment; Acreage Fee $ 20.00 Per acre Specific Plan; Residential Land up to 4.0 residences per acre; Base fee $ 1,400.00 Per submittal Maximum fee not to exceed $35,000.00. Specific Plan; Residential Land up to 4.0 residences per acre; Acreage fee (if over five acres) $ 50.00 Per acre Maximum fee not to exceed $35,000.00. Specific Plan; Residential Land 4.01 to 20 residences per acre; Base fee $ 2,500.00 Per submittal Maximum fee not to exceed $35,000.00. Specific Plan; Residential Land 4.01 to 20 residences per acre; Acreage fee (if over five acres) $ 70.00 Per acre Maximum fee not to exceed $35,000.00. Specific Plan; Residential Land 20.01 residences per acre and above and Commercial and Industrial Land Uses; Base fee $ 2,700.00 Per submittal Maximum fee not to exceed $35,000.00. Specific Plan; Residential Land 20.01 residences per acre and above and Commercial and Industrial Land Uses; Acreage fee (if over five acres) $ 70.00 Per acre Maximum fee not to exceed $35,000.00. Text Amendment to Adopted Specific Plan $ 1,500.00 Per submittal Maximum fee not to exceed $35,000.00. Land Use Designation Amendment to Specific Plan See note Per submittal Fee is same as total application fee for specific plan as calculated. Significant Land Use Change; Up to 1.00 Acre $ 550.00 Per submittal Significant Land Use Change; 1.01 Acres to 10.00 Acres $ 1,250.00 Per submittal Significant Land Use Change; Over 10.01 Acres $ 1,750.00 Per submittal Rezoning; To rezone property from any zone to AG, RD -180, R -144, R -80, R -36, R -20, and R -16; Not more than five acres $ 850.00 Per submittal Rezoning; To rezone property from any zone to AG, RD -180, R -144, R -80, R -36, R -20, and R -16; More than five and up to ten acres $ 1,500.00 Per submittal Rezoning; To rezone property from any zone to AG, RD -180, R -144, R -80, R -36, R -20, and R -16; More than ten acres; Base fee $ 2,500.00 Per submittal Maximum fee not to exceed $10,000.00. Rezoning; To rezone property from any zone to AG, RD -180, R -144, R -80, R -36, R -20, and R -16; More than ten acres; Acreage Fee $ 100.00 Per acre Maximum fee not to exceed $10,000.00. Rezoning; To rezone property from any zone to AG, RD -180, R -144, R -80, R -36, R -20, and R -16; Site analysis review fee $ 1,200.00 Per submittal Maximum fee not to exceed $10,000.00. Rezoning; To rezone property from any zone to AG, RD -180, R -144, R -80, R -36, R -20, and R -16; Re- submittal Fee See note Per re- submittal Fee is 50% of original fee for applicable items. Rezoning; To rezone property from any zone to R -12, R -10, R -8, R -7, R -6, MH, MHS, and RV; Not more than five acres $ 1,800.00 Per submittal Regular Council Meeting - May 15, 2012 - Page 162 of 219 Page 3 of 24 COMPREHENSIVE FEE SCHEDULE Proposed May 15, 2012 Fee /Description Amount Unit of Measure Notes Rezoning; To rezone property from any zone to R -12, R -10, R -8, R -7, R -6, MH, MHS, and RV; More than five acres; Base fee $ 2,800.00 Per submittal Maximum fee not to exceed $20,000.00. Rezoning; To rezone property from any zone to R -12, R -10, R -8, R -7, R -6, MH, MHS, and RV; More than five acres; Acreage fee $ 150.00 Per acre Maximum fee not to exceed $20,000.00. Rezoning; To rezone property from any zone to R -12, R -10, R -8, R -7, R -6, MH, MHS, and RV; Site analysis review fee $ 1,200.00 Per submittal Maximum fee not to exceed $20,000.00. Rezoning; To rezone property from any zone to R -12, R -10, R -8, R -7, R -6, MH, MHS, and RV; Re- submittal fee See note Per re- submittal Fee is 50% of original fee for applicable items. Rezoning; To rezone property from any existing zone to RR, MU -1, MR -1, MR -2, CO, NC, VC, RC, SC, VRC, CBC, and LI HI; Not more than five acres $ 2,000.00 Per submittal Rezoning; To rezone property from any existing zone to RR, MU -1, MR -1, MR -2, CO, NC, VC, RC, SC, VRC, CBC, and LI HI; More than five acres; Base fee $ 3,000.00 Per submittal Maximum fee not to exceed $26,000.00. Rezoning; To rezone property from any existing zone to RR, MU -1, MR -1, MR -2, CO, NC, VC, RC, SC, VRC, CBC, and LI HI; More than five acres; Acreage fee $ 300.00 Per acre Maximum fee not to exceed $26,000.00. Rezoning; To rezone property from any existing zone to RR, MU -1, MR-1, MR-2, CO, NC, VC, RC, SC, VRC, CBC, and LI Hl; Site analysis review fee $ 1,200.00 Per submittal Maximum fee not to exceed $26,000.00. Rezoning; To rezone property from any existing zone to RR, MU -1, MR -1, MR -2, CO, NC, VC, RC, SC, VRC, CBC, and LI HI; Re- submittal fee See note Per re- submittal Fee is 50% of original fee for applicable items. Modification or Waiver of Rezoning Conditions $ 250.00 Per condition or condition subsection Site Analysis Review (Not associated with a rezoning); Base fee $ 1,200.00 Per submittal Site Analysis Review (Not associated with a rezoning); Re- submittal or revision fee $ 150.00 Per re- submittal or revision Land Development Code Amendment $ 1,500.00 Per submittal Applicant- requested Continuance $ 200.00 Per continuance Title Report Review $ 280.00 Per submittal Planning - Preliminary Block Plat Preliminary Block Plat; 0 -20 acres; base fee $ 350.00 Per submittal Preliminary Block Plat; 0 -20 acres; acreage fee $ 75.00 Per acre Preliminary Block Plat; 20.01 -120 acres; base fee $ 850.00 Per submittal Preliminary Block Plat; 20.01 -120 acres; acreage fee $ 50.00 Per acre Preliminary Block Plat; Over 120 acres; base fee $ 3,500.00 Per submittal Preliminary Block Plat; Over 120 acres, acreage fee $ 25.00 Per acre Preliminary Block Plat; Miscellaneous Document Review $ 280.00 Per submittal Fee is based on estimated review time. Actual fees may be higher at rate of $70.00 per hour. Preliminary Block Plat; Amendment, Modification or Extension See note Per submittal Fee is 50% of original fee for applicable items. Preliminary Block Plat; Additional Submittals After Second Submittal See note Per additional submittal Fee is 50% of original fee for applicable items. Planning - Final Block Plat Final Block Plat; 0 -20.00 acres; base fee $ 350.00 Per submittal Final Block Plat; 0 -20.00 acres; acreage fee $ 30.00 Per acre Final Block Plat; 20.01- 100.00 acres; base fee $ 850.00 Per submittal Regular Council Meeting - May 15, 2012 - Page 163 of 219 Page 4 of 24 COMPREHENSIVE FEE SCHEDULE Proposed May 15, 2012 Fee /Description Amount Unit of Measure Notes Final Block Plat; 20.01- 100.00 acres; acreage fee $ 20.00 Per acre Final Block Plat; Over 100.01 acres; base fee $ 3,850.00 Per submittal Final Block Plat; Over 100.01 acres; acreage fee $ 10.00 Per acre Final Block Plat; Covenants, Conditions & Restrictions Review $ 280.00 Per submittal Final Block Plat; Other Miscellaneous Report Review $ 280.00 Per submittal Final Block Plat; Assurance Agreement Review $ 280.00 Per submittal Final Block Plat; Amendment, Modification or Extension See note Per affected lot Fee is 50% of original fee for applicable items. Final Block Plat; Additional Submittals After Second Submittal See note Per additional submittal Fee is 50% of original fee for applicable items. Planning - Preliminary Plat Preliminary Plat; Subdivision up to nine lots $ 3,000.00 Per submittal Preliminary Plat; Subdivision additional lot fee (over nine lots) $ 30.00 Per lot Preliminary Plat; Miscellaneous Document Review $ 280.00 Per submittal Fee is based on estimated review time. Actual fees may be higher at rate of $70.00 per hour. Preliminary Plat; Amendment, Modification or Extension See note Per submittal Fee is 50% of original fee for applicable items. Preliminary Plat; Additional Submittals After Second Submittal See note Per additional submittal Fee is 50% of original fee for applicable items. Planning - Final Plat Final Plat; Subdivision up to nine lots $ 1,000.00 Per submittal Final Plat; Subdivision additional lot fee (over nine lots) $ 30.00 Per lot Final Plat; Covenants, Conditions & Restrictions Review $ 280.00 Per submittal Final Plat; Other Miscellaneous Report Review $ 280.00 Per submittal Final Plat; Assurance Agreement Review $ 280.00 Per submittal Final Plat; Amendment, Modification or Extension See note Per affected lot Fee is 50% of original fee for applicable items. Final Plat; Additional Submittals After Second Submittal See note Per additional submittal Fee is 50% of original fee for applicable items. Minor Land Division; Base fee $ 200.00 Per submittal Minor Land Division; Third submittal and thereafter $ 150.00 Per additional submittal Development Plan; up to two acres of commercial or multi - family; base fee $ 2,000.00 Per submittal Development Plan; Additional fee for each acre over two acres $ 40.00 Per acre Development Plan: Miscellaneous Document Review $ 280.00 Per submittal Development Plan; Amendment, Modification or Extension; Up to ten acres $ 1,500.00 Per submittal Development Plan; Amendment, Modification or Extension; additional fee for each acre over ten acres; $ 25.00 Per acre Development Plan; Additional submittals after second See note Per submittal Fee is 50% of original fee for applicable items. Site Plan /Architectural Review $ 400.00 Per submittal Residential Design Plan $ 1,250.00 Per submittal Regular Council Meeting - May 15, 2012 - Page 164 of 219 Page 5 of 24 COMPREHENSIVE FEE SCHEDULE Proposed May 15, 2012 Fee /Description Amount Unit of Measure Notes Pre - Application Conference $ 250.00 Per submittal Conditional Use Permit; Application Fee $ 1,000.00 Per submittal Temporary Use Permit; Administrative Process with Council Action $ 500.00 Per submittal Landscape Plans; Base Fee $ 200.00 Per submittal Landscape Plans; Per Sheet Fee $ 50.00 Per sheet Excluding cover sheet. Landscape Plans; Second Submittal and Each Submittal Thereafter Per Sheet Fee $ 40.00 Per sheet Native Plant Permit; Base fee $ 200.00 Per submittal Native Plant Permit; Per Sheet Fee $ 50.00 Per sheet Excluding cover sheet. Native Plant Permit; Second Submittal and Each Submittal Thereafter Per Sheet Fee $ 40.00 Per sheet Native Plant Permit; Exception Fee $ 50.00 Per submittal Board of Adjustment; Appeal Fee $ 250.00 Per submittal Planning Department Inspection Fee $ 50.00 Per inspection Planning Department Plan Check Review Fee $ 40.00 Per submittal Zoning Compliance Letter $ 75.00 Per letter Zoning Violation; Plan Check Review Fee $ 100.00 Per submittal Zoning Violation; Variance for Zoning Violation $ 850.00 Per submittal Miscellaneous Planning Commission Action Fee $ 250.00 Per submittal Time Extension Fee; Administrative Extension $ 150.00 Per extension Time Extension Fee; Planning Commission /Council Action $ 250.00 Per extension Variance Request $ 550.00 Per submittal Revisions to Approved Plans See note Per submittal Fee is 50% of initial application fee for each submittal. Signs; Initial Sign Fee; Per square foot of signboard on which a display appears $ 1.00 Per square foot In addition to other applicable fees for free- standing signs. Signs; Initial Sign Fee; Per each foot of height of the sign in excess of twelve feet $ 2.00 Per foot In addition to other applicable fees for free- standing signs. Height is measured from the top of the sign. Signs; Additional Fee for Lighted Signs $ 15.00 Per sign Signs; Permanent sign; base fee $ 10.00 Per permit Signs; Permanent sign; Fee for sign less than or equal to ten feet in height $ 35.00 Per sign Signs; Permanent sign; fee for sign over ten feet in height $ 50.00 Per sign Signs; Temporary sign; base fee $ 10.00 Per permit Signs; Temporary sign; Fee for each sign $ 10.00 Per sign Signs; Renewal Fee; Billboard $ 500.00 Per sign (Non- conforming) Signs; Blanket fee per six month period for directional signs; base fee $ 10.00 Per permit Signs; Blanket fee per six month period for directional signs; fee for maximum of three signs $ 100.00 Per permit Signs; Recovery Fee; first sign (for each occurrence) $ 25.00 Per sign Signs; Recovery Fee; each additional sign (for each occurrence) $ 10.00 Per sign Signs; Per -diem storage fee; sign less than or equal to ten feet in height $ 5.00 Per sign Signs; Per -diem storage fee; sign over ten feet in height $ 7.50 Per sign Signs; Planned sign program $ 560.00 Per submittal Signs; Amendment to planned sign program See note Per submittal Fee is 50% of original submittal fee. Signs; Change of Copy Fee $ 0.25 Per square foot Election Signs; Blanket Permit Fee $ 25.00 Per permit Engineering - Development Regular Council Meeting - May 15, 2012 - Page 165 of 219 Page 6 of 24 COMPREHENSIVE FEE SCHEDULE Proposed May 15, 2012 Fee /Description Amount Unit of Measure Notes Drainage Statement Review; Base Fee $ 280.00 Per submittal Applies to 1st two submittals. Additional Drainage Statement Submittals after the 2nd Submittal 50% of original fee for applicable items Per submittal Revisions to Accepted Drainage Statement 50% of original fee for applicable items Per submittal Drainage Report Review; 0 -5 acres; base fee $ 715.00 Per submittal $995.00 Drainage Report Review; 0 -5 acres; acreage fee $ 55.00 Per acre 497.5 Drainage Report Review; 5.01 -10 acres; base fee $ 800.00 Per submittal Drainage Report Review; 5.01 -10 acres; acreage fee $ 40.00 Per acre Drainage Report Review; 10.01 -20 acres; base fee $ 850.00 Per submittal Drainage Report Review; 10.01 -20 acres; acreage fee $ 35.00 Per acre Drainage Report Review; 20.01 -50 acres; base fee $ 960.00 Per submittal Drainage Report Review; 20.01 -50 acres; acreage fee $ 30.00 Per acre Drainage Report Review; 50.01 -100 acres; base fee $ 1 Per submittal Drainage Report Review; 50.01 -100 acres; acreage fee $ 20.00 Per acre Drainage Report Review; Over 100 acres; base fee $ 2,465.00 Per submittal Drainage Report Review; Over 100 acres; acreage fee $ 10.00 Per acre Additional Drainage Report Submittals after the 2nd Submittal 50% of original fee for applicable items Per submittal Revisions to Accepted Drainage Report 50% of original fee for applicable items Per submittal Conditional Letter of Map Revision (CLOMR); Review Fee $ 70.00 Per hour Minimum fee is $350. Cost includes subsequent Letter of Map Revision (LOMR) review. Letter of Map Revision (LOMR); Review Fee $ 70.00 Per hour Minimum fee is $280.00. Review of Geotechnical Report; Hourly Rate $ 70.00 Per hour Minimum fee is $280.00. Review of Supplemental Calculations other than Drainage or Geotechnical Reports; Hourly rate $ 70.00 Per hour Minimum fee is $280.00. Subdivision Design Exception Report (if not part of a specific plan); Base fee $ 300.00 Per report Subdivision Design Exception Report (if not part of a specific plan); hearing fee $ 200.00 Per hearing Review of Grading Plans; 0 -5 acres, base fee $ 770.00 Per submittal Review of Grading Plans; 0 -5 acres; acreage fee $ 25.00 Per acre Review of Grading Plans; 5.01 -20 acres; base fee $ 800.00 Per submittal Review of Grading Plans; 5.01 -20 acres; acreage fee $ 20.00 Per acre Review of Grading Plans; 20.01 -40 acres; base fee $ 900.00 Per submittal Review of Grading Plans; 20.01 -40 acres; acreage fee $ 15.00 Per acre Review of Grading Plans; 40.01 -100 acres; base fee $ 1,010.00 Per submittal Review of Grading Plans; 40.01 -100 acres; acreage fee $ 13.00 Per acre Review of Grading Plans; Over 100 acres; base fee $ 1,340.00 Per submittal Review of Grading Plans; Over 100 acres; acreage fee $ 10.00 Per acre Regular Council Meeting - May 15, 2012 - Page 166 of 219 Page 7 of 24 COMPREHENSIVE FEE SCHEDULE Proposed May 15, 2012 Fee /Description Amount Unit of Measure Notes Additional Grading Plan Submittals after the 2nd Submittal 50% of Per submittal original fee for applicable items Revisions to Accepted Grading Plan 50% of Per submittal original fee for applicable items Review of Construction Plans; Base fee $ 400.00 Per submittal A separate base fee is required for each plan review type including, but not limited to: roadway, paving, sewer, utility and structural plans. Review of Construction Plans; Sheet fee $ 95.00 Per sheet A separate base fee is required for each plan review type including, but not limited to: roadway, paving, sewer, utility and structural plans. Per sheet, excluding cover sheet, except in the case of one - sheet plans. Additional Construction Plan Submittals after the 2nd Submittal 50% of Per submittal A fee is required for each original fee plan review type including, for applicable but not limited to: items roadway, paving, sewer, utility and structural plans. Revisions to Accepted Construction Plan 50% of Per submittal A fee is required for each original fee plan review type including, for applicable but not limited to: items roadway, paving, sewer, utility and structural plans. Bridge Plan Review; Total Valuation Fee of $1.00 to $500.99 $ 15.00 Per submittal Bridge Plan Review; Total Valuation Fee of $501.00 to $2,000.99 See note Per submittal Fee is $15.00 for the first $500.00 plus $2.00 for each additional $100.00 or fraction thereof, to and including $2,000.00. Bridge Plan Review; Total Valuation Fee of $2,001.00 to $25,000.99 See note Per submittal Fee is $45.00 for the first $2000.00 plus $9.00 for each additional $1,000.00 or fraction thereof, to and including $25,000.00. Bridge Plan Review; Total Valuation Fee of $25,001.00 to $50,000.99 See note Per submittal Fee is $252.00 for the first $25,000.00 plus $6.50 for each additional $1,000.00 or fraction thereof, to and including $50,000.00. Regular Council Meeting - May 15, 2012 - Page 167 of 219 Page 8 of 24 COMPREHENSIVE FEE SCHEDULE Proposed May 15, 2012 Fee /Description Amount Unit of Measure Notes Bridge Plan Review; Total Valuation Fee of $50,001.00 to See note Per submittal Fee is $414.50 for the first $100,000.99 $50,000 plus $4.50 for each additional $1,000.00 or fraction thereof, to and including $100,000.00. Bridge Plan Review; Total Valuation Fee of $100,001.00 to See note Per submittal Fee is $639.50 for the first $500,000.99 $100,000.00 plus $3.50 for each additional $1,000.00 or fraction thereof, to and including $500,000.00. Bridge Plan Review; Total Valuation Fee of $500,001.00 to See note Per submittal Fee is $2039.50 for the $1,000,000.99 first $500,000.00 plus $3.00 for each additional $1,000.00 or fraction thereof, to and including $1,000,000.00. Bridge Plan Review; Total Valuation Fee of $1,000,001.00 and up See note Per submittal Fee is $3,539.50 for the first $1,000,000.00 plus $2.00 for each additional $1,000.00 or fraction thereof. Additional Bridge Plan Submittals after the 2nd Submittal 50% of Per submittal original fee for applicable items Revisions to Accepted Bridge Plan 50% of Per submittal original fee for applicable items Golf Course Plan; Base fee $ 300.00 Per submittal Golf Course Plan; Sheet Fee $ 95.00 Per plan sheet Excluding cover sheet, except in case of one - sheet plans. Applies to 1st two submittals. Golf Course Plan; Additional Submittals after the 2nd Submittal 50% of Per submittal original fee for applicable items Golf Course Plan; Revisions to Accepted Plan 50% of Per submittal original fee for applicable items Public /Semi - Public Water System Plan Review; Base fee $ 400.00 Per submittal Public /Semi - Public Water System Plan Review; Sheet fee $ 95.00 Per sheet Excluding cover sheet, except in case of one - sheet plans. Additional Public /Semi - Public Water System Plan Submittals after 50% of Per submittal the 2nd Submittal original fee for applicable items Regular Council Meeting - May 15, 2012 - Page 168 of 219 Page 9 of 24 COMPREHENSIVE FEE SCHEDULE Proposed May 15, 2012 Fee /Description Amount Unit of Measure Notes Revisions to Accepted Public /Semi - Public Water System Plan 50% of Per submittal original fee for applicable items Public /Semi - Public Pool Plan Review; Base fee $ 200.00 Per submittal Public /Semi - Public Pool Plan Review; Hourly review rate $ 70.00 Per hour Three -hour minimum review time. Review of Plans for Wastewater Treatment Facilities; Base fee $ 500.00 Per submittal Review of Plans for Wastewater Treatment Facilities; Sheet fee $ 95.00 Per sheet Excluding cover sheet, except in the case of one - sheet plans. Applies to 1st two submittals. Additional Wastewater Treatment Facilities Plan Submittals after 50% of Per submittal the 2nd Submittal original fee for applicable items Revisions to Accepted Wastewater Treatment Facilities Plan 50% of Per submittal original fee for applicable items Review of Individual Septic System Plans; Base fee $ 100.00 Per submittal Review of Individual Septic System Plans; Sheet fee $ 95.00 Per sheet Excluding cover sheet, except in case of one - sheet plans. Applies to 1st two submittals. Additional Individual Septic System Plans after the 2nd Submittal 50% of Per submittal original fee for applicable items Revisions to Accepted Individual Septic System Plans 50% of Per submittal original fee for applicable items Review of Individual Septic System Plans; Monitor Percolation $ 70.00 Per hour Testing Review of Individual Septic System Plans; Each Additional $ 70.00 Per hour Inspection Review of Individual Septic System Plans; Certification $ 25.00 Per submittal Assurances; Substitute Assurance $ 300.00 Per submittal Initial assurance agreement included in final plat costs. Assurances; Partial Release of Assurance $ 20.00 Per submittal Type 1 Grading Permit; Base fee $ 100.00 Per submittal Type 1 Grading Permit; Plan Check Fee $ 175.00 Per submittal Type 1 Grading Permit; Construction Cost Fee See note Per submittal Fee is the greater of $300.00 or 2.0% of the construction cost. Type 1 Grading Permit; Violation Fee See note Per violation Fee is double the permit fee. Type 2 Grading Permit; Base fee $ 100.00 Per submittal Regular Council Meeting - May 15, 2012 - Page 169 of 219 Page 10 of 24 COMPREHENSIVE FEE SCHEDULE Proposed May 15, 2012 Fee /Description Amount Unit of Measure Notes Type 2 Grading Permit; Construction Cost Fee; Subdivisions See note Per submittal Fee is the greater of $500.00 or 1% of the construction costs or 3.5% of the construction cost for the Town acting as Engineer of Record. Type 2 Grading Permit; Construction Cost Fee; Commercial See note Per submittal Fee is the greater of Developments $800.00 or 1% of the construction costs or 3.5% of the construction cost for the Town acting as Engineer of Record. Includes multi - family housing developments. Type 2 Grading Permit; At -Risk Grading Fee $ 500.00 Per submittal Type 2 Grading Permit; Violation Fee See note Per violation Fee is double the permit fee. Blasting Permit $ 50.00 Per permit Fee is in addition to Type 2 Grading Permit Fee. Form B Permit; Base Fee $ 100.00 Per submittal Form B Permit; Construction Cost Fee See note Per submittal Fee is the greater of $500.00 or 1.0% of the construction costs or 4.5% of the construction cost for the Town acting as Engineer of Record. Form B Permit; Violation Fee See note Per violation Fee is double the permit fee. Form A Permit- Major Utilities; Base Fee $ 100.00 Per submittal Form A Permit - Major Utilities; Construction Cost Fee See note Per submittal Fee is the greater of $500.00 or 1.0% of the construction costs or 2.5% of the construction cost for the Town acting as Engineer of Record. Form A Permit - Major Utilities; Violation Fee See note Per violation Fee is double the permit fee. Floodplain; Floodplain Hazard Sheet $ 5.00 Per report Floodplain; Floodplain Use Permit $ 100.00 Per submittal Floodplain; Floodplain Variance $ 1,000.00 Per submittal Engineering - Traffic Review of Traffic Impact Study; Hourly Rate $ 70.00 Per hour Minimum fee is $560.00. Review of Traffic Impact Statement; Hourly Rate $ 70.00 Per hour Minimum fee is $280.00. Special Event Traffic Control Review $ 30.00 Per submittal Applies to events not organized by the Town. Engineering - Environmental Archaeology Report; Monitoring Report Review $ 140.00 Per submittal Fee is based on estimated review time. Actual fees may be higher at rate of $70.00 per hour. Archaeology Report; Results of Monitoring Review $ 70.00 Per submittal Fee is based on estimated review time. Actual fees may be higher at rate of $70.00 per hour. Regular Council Meeting - May 15, 2012 - Page 170 of 219 Page 11 of 24 COMPREHENSIVE FEE SCHEDULE Proposed May 15, 2012 Fee /Description Amount Unit of Measure Notes Archaeology Report; Class III Review $ 70.00 Per submittal Fee is based on estimated review time. Actual fees may be higher at rate of $70.00 per hour. Archaeology Report; Testing Plan Review $ 280.00 Per submittal Fee is based on estimated review time. Actual fees may be higher at rate of $70.00 per hour. Archaeology Report; Results of Testing Review $ 140.00 Per submittal Fee is based on estimated review time. Actual fees may be higher at rate of $70.00 per hour. Archaeology Report; Data Recovery Plan Review $ 280.00 Per submittal Fee is based on estimated review time. Actual fees may be higher at rate of $70.00 per hour. Archaeology Report; Results of Data Recovery $ 140.00 Per submittal Fee is based on estimated review time. Actual fees may be higher at rate of $70.00 per hour. Phase I Environmental Site Assessment Review $ 280.00 Per submittal Fee is based on estimated review time. Actual fees may be higher at rate of $70.00 per hour. Site Resource Inventory Review $ 280.00 Per submittal Fee is based on estimated review time. Actual fees may be higher at rate of $70.00 per hour. Review of Storm Water Pollution Prevention Plan $ 420.00 Per submittal Includes first and second submittals and first inspection. Additional submittals reviewed at rate of $210.00 per submittal. Regular Council Meeting - May 15, 2012 - Page 171 of 219 Page 12 of 24 COMPREHENSIVE FEE SCHEDULE Proposed May 15, 2012 Fee /Description Amount Unit of Measure Notes Stormwater Pollution Prevention Plan; Purchase of Town Template $ 140.00 Per template Includes two copies of template. May be used for a custom lot, single family residence that is part of a common plan of development in which the master developer has already stabilized and submitted the Notice of Termination or where the SWPPP for the common plan of development was prepared under an old version of the Arizona Department of Environmental Quality Construction General Permit. Storm Water Pollution Prevention Plan; Review of Completed Town $ 140.00 Per submittal Includes first and second Template and Inspection submittals. Additional submittals reviewed at rate of $70.00 per submittal. Storm Water Pollution Prevention Plan; Re- inspection $ 50.00 Per inspection First inspection included in plan review fee. Minimum one inspection per project. Right -of -Way Right -of -Way Permit; Base Fee $ 100.00 Per submittal Right -of -Way Permit; Traffic Control Plan Check Fee $ 50.00 Per submittal Right -of -Way Permit; Haul Route Fee $ 150.00 Per submittal Applies if seven or more haul trucks are required on a project. Right -of -Way Permit; Access Fee $ 150.00 Per submittal Not required if submitting construction plans or haul route. Only applied if applicant is accessing ROW and not performing construction. Right -of -Way Permit; Construction Plan Check Fee 2% cost of Per submittal Fee not applicable if Town construction project. Right -of -Way Permit; Additional Extension Fee $ 50.00 Per extension First extension is free. Right -of -Way Permit; Violation Fee See note Per violation Fee is $1,500 plus double the permit fee. Applies when obtaining a right -of- way permit after work has already started or failure to obtain a right -of -way permit within two days after emergency right -of- way work is completed. Regular Council Meeting - May 15, 2012 - Page 172 of 219 Page 13 of 24 COMPREHENSIVE FEE SCHEDULE Proposed May 15, 2012 Fee /Description Amount Unit of Measure Notes Right -of -Way Permit; Weekly Inspection Fee Greater of Per submittal Calculated on construction 2% of in ROW costs, does not construction apply if no construction. cost or Includes two inspections $200.00 per week and close -out inspection (not applied to every permit). Building Safety Re- inspection Fee $ 50.00 Per inspection Special Investigation or Special Final Inspections $ 50.00 Per investigation or inspection Plan Review for Revisions to Approved Plans; with No Additional $ 50.00 Per hour Charged to nearest hour. Fee Items Manufactured Home or Factory -built Building See note Per submittal Fee determined per State of Arizona schedule. Construction Trailers See note Per submittal Fee is $90 per submittal, plus $50 per utility (electrical, gas, water, sewer). Demolition Permit See note Per permit Fee is $50 per submittal, plus $50 per utility (electrical, gas, water, sewer). Individual permit required for each structure. Prefabricated Spas and Above - ground Pools $ 75.00 Per permit Water Heater /Water Softener Install or Replacement (for electric, $ 50.00 Per permit gas, and solar) Electrical Pedestal /Electrical Reconnect $ 50.00 Per permit Single Family Residential A/C or Evaporative Cooler Replacement $ 50.00 Per permit Does not include multi- family housing developments. Barbecue, Fireplace or Other Gas Appliance $ 50.00 Per permit Electric /Gas /Water Extension to Serve Minor Permitted Item $ 20.00 Per permit Hot and cold water together are considered as one run. Photovoltaic System; Commercial $ 750.00 Per permit Includes multi - family developments. Photovoltaic System; Single Family Residential $ 150.00 Per permit Photovoltaic System for pool heater; Commercial Fee based on Per permit Includes structural review project of loading on roof, valuation backflow preventer and pump; Includes multi- family developments; Fee based on project valuation. Photovoltaic System for pool heater; Residential $ 50.00 Per permit Includes structural review of loading on roof, backflow preventer and pump Regular Council Meeting - May 15, 2012 - Page 173 of 219 Page 14 of 24 COMPREHENSIVE FEE SCHEDULE Proposed May 15, 2012 Fee /Description Amount Unit of Measure Notes Interior Water Re -pipe See note Per permit Fee is $50 plus $1 per linear foot of pipe run. Hot and cold water together are considered as one run. Site or Plot Plan Review for Plan Based Off of Approved Model $ 20.00 Per permit Generally used for Once Model Approved for Subdivision; Non - site -built Homes permitting approved model walls and pools /spas. Inspection costs based upon full valuation. Site or Plot Plan Review for Plan Based Off of Approved Model Once $ 100.00 Per permit Inspection costs based Model Approved for Subdivision; Site -built Homes upon full valuation. Site or Plot Plan Review to Convert Existing Approved Model to $ 50.00 Per hour Minimum fee is $150.00. New Subdivision; Site -built Homes Consultant Plan Review Fees See note Per submittal Fees determined per contract with Town. Registered Plant Annual Permit; Less than 1,000,000 square feet $ 700.00 Per permit Registered Plant Annual Permit; Greater than 1,000,000 square feet $ 1,400.00 Per permit Deferred Building Permit Submittals $200+$4 Per submittal Does not apply to fire scan fee sprinkler systems, ventilation hoods, and fire alarms. Additional Building Permit Submittals after the 2nd Submittal $ 50.00 Per hour Building Model Plan Renewal Fee $ 50.00 Year After initial 3 year timeframe, at the Town's discretion. Wayfinding Plate - Application Fee $ 50.00 Each Wayfinding Plate - Plate Fee $ 600.00 Each Fee includes a proration of the sign cost in addition to the plate cost. Wayfinding Plate - Annual Renewal / Maintenance Fee $ 50.00 Per year Real Property Services Right -of -Way Abandonment; Base fee $ 2,500.00 Per submittal Right -of -Way Abandonment; Appraisal Fees See note Per submittal Fee is actual cost to applicant. Right -of -Way Abandonment; Title Report & Closing Fees See note Per submittal Fee is actual cost to applicant. Right -of -Way Abandonment; Surveyor Fees See note Per submittal Fee is actual cost to applicant. Release of Easement; Base fee $ 655.00 Per submittal Release of Easement; Appraisal Fees See note Per submittal Fee is actual cost to applicant. Release of Easement; Title Report & Closing Fees See note Per submittal Fee is actual cost to applicant. Release of Easement; Surveyor Fees See note Per submittal Fee is actual cost to applicant. License Agreement; Base fee $ 1,000.00 Per submittal Fee for new license agreements. Fee for license transfer License Agreement - Ownership Transfer Fee $ 250.00 Per active license between property owners. Regular Council Meeting - May 15, 2012 - Page 174 of 219 Page 15 of 24 COMPREHENSIVE FEE SCHEDULE Proposed May 15, 2012 Fee /Description Amount Unit of Measure Notes License Agreement; Appraisal Fees See note Per submittal Fee is actual cost to applicant. License Agreement; Surveyor Fees See note Per submittal Fee is actual cost to applicant. Public Improvement Construction and Repayment Agreement; $ 5,000.00 Per submittal Fee may be higher Application Fee depending upon administrative costs to process application. Public Improvement Construction and Repayment Agreement; See note Per year Fee is calculated based on Annual Administration Fee actual cost to administer agreement. Minimum fee is $100.00. Charge for real property rights for abandonments, releases, easements and dedications, if Title has not been reviewed within previous 90 days thru Title Report Review Fee $ 280.00 Per 4 hour review Planning. Other Services Inspections Outside Normal Business Hours (8:00 AM to 2:30 PM) $ 65.00 Per hour Two -hour minimum inspection time. Copy of Development Submittal; 8.5" x 11" Document $ 0.25 Per sheet Does not apply to public records requests. Fee is applicable to development services customers for copies of their submittals only. Copy of Development Submittal; 8.5" x 14" Document $ 0.25 Per sheet Does not apply to public records requests. Fee is applicable to development services customers for copies of their submittals only. Copy of Development Submittal; 11" x 17" Document $ 0.25 Per sheet Does not apply to public records requests. Fee is applicable to development services customers for copies of their submittals only. Copy of Development Submittal; 18" x 24" Document $ 1.00 Per sheet Does not apply to public records requests. Fee is applicable to development services customers for copies of their submittals only. Copy of Development Submittal; 24" x 36" Document $ 1.00 Per sheet Does not apply to public records requests. Fee is applicable to development services customers for copies of their submittals only. Regular Council Meeting - May 15, 2012 - Page 175 of 219 Page 16 of 24 COMPREHENSIVE FEE SCHEDULE Proposed May 15, 2012 Fee /Description Amount Unit of Measure Notes Copy of Development Submittal; Document Larger than 24" x 36" $ 1.50 Per sheet Does not apply to public records requests. Fee is applicable to development services customers for copies of their submittals only. Finance Surface Mining License $ 10,000.00 Per license Business License; Full Year; Initial Fee $ 50.00 Per license Business License; Full Year; Annual Renewal Fee $ 40.00 Per year Business License; Temporary Business License; Short -Term Vendor $ 25.00 Per license (Events 10 days or less); Peddlers; Solicitors; Transient Merchants Business License; Sexually Oriented Business; Initial or Annual $ 500.00 Per license Renewal Fee Employee License; Sexually Oriented Business; Initial or Annual $ 50.00 Per license Renewal Fee Business License; Medicinal Marijuana Dispensary and /or $ 175.00 Per application Fee is non - refundable Medicinal Marijuana Growing Facility; Initial Application Business License; Medicinal Marijuana Dispensary; Initial License $ 300.00 Per license Refundable if license application is denied. If both uses are operated out of same location, both licenses are required. Business License; Medicinal Marijuana Growing Facility; Initial $ 300.00 Per license Refundable if license License application is denied. If both uses are operated out of same location, both licenses are required. $ 250.00 Business License; Medicinal Marijuana Dispensary; Annual Renewal Per year Business License; Medicinal Marijuana Growing Facility; Annual $ 250.00 Renewal Per year Massage Establishment License; Application Fee $ 75.00 Per application Non - refundable Massage Establishment Manager License; Application Fee $ 25.00 Per application Non - refundable Massage Establishment License; Full Year; Initial Fee $ 100.00 Per license Refundable if license application is denied Massage Establishment Manager License; Full Year; Initial Fee $ 50.00 Per license Refundable if license application is denied Massage Establishment License; Full Year; Annual Renewal Fee $ 100.00 Per year Massage Establishment Manager License; Full Year; Annual Renewal $ 50.00 Per year Fee Massage Establishment Location Change Application Fee $ 25.00 Per application Miscellaneous Miscellaneous Town Council Action $ 250.00 Per submittal For Planning /Zoning and developer generated real property rights Dog License Fees; Unaltered Dog; Standard Fee $ 60.00 Per animal Dog License Fees; Unaltered Dog; Senior /Disabled Fee $ 17.00 Per animal Dog License Fees; Altered Dog; Standard Fee $ 15.00 Per animal Dog License Fees; Altered Dog; Senior /Disabled Fee $ 10.00 Per animal Dog License Fees; Dog Declared Vicious, Destructive, and /or $ 100.00 Per animal Dangerous Regular Council Meeting - May 15, 2012 - Page 176 of 219 Page 17 of 24 COMPREHENSIVE FEE SCHEDULE Proposed May 15, 2012 Fee /Description Amount Unit of Measure Notes Dog License Fees; Duplicate License Fee $ 10.00 Per license Dog License Fees; Delinquent Payment /Licensing Fee; Between 30 $ 10.00 Per animal days and 1 Year After Due Date Dog License Fees; Delinquent Payment /Licensing Fee; Between 1 $ 22.00 Per animal Year and 2 Years After Due Date Dog License Fees; Delinquent Payment /Licensing Fee; More than 2 $ 36.00 Per animal Years After Due Date Dog License Fees; License Transfer Fee $ 10.00 Per transfer Notary Fee $ 2.00 Per notary certification Public Records Requests; 8.5" x 11" Copy; Black & White or $ 0.50 Per sheet Grayscale Public Records Requests; 8.5" x 11" Copy; Color $ 1.00 Per sheet Public Records Requests; 8.5" x 14" Copy; Black & White or $ 0.50 Per sheet Grayscale Public Records Requests; 8.5" x 14" Copy; Color $ 1.00 Per sheet Public Records Requests; 11" x 17" Copy; Black & White or $ 0.75 Per sheet Grayscale Public Records Requests; 11" x 17" Copy; Color $ 1.50 Per sheet Public Records Requests; 18" x 24" Copy; Black & White or $ 2.00 Per sheet Grayscale Public Records Requests; 18" x 24" Copy; Color $ 4.00 Per sheet Public Records Requests; 24" x 36" Copy; Black & White or $ 2.00 Per sheet Grayscale Public Records Requests; 24" x 36" Copy; Color $ 4.00 Per sheet Public Records Requests; Document Larger than 24" x 36" Copy; $ 3.00 Per sheet Black & White or Grayscale Public Records Requests; Document Larger than 24" x 36" Copy; $ 5.00 Per sheet Color Public Records Requests; Documents Used for Commercial (for- $ 10.00 Per hour Plus Commercial Value profit) Purposes; Base Search Fee Fee. Public Records Requests; Documents Used for Commercial (for- See note Per request Fee is the same as profit) Purposes; Commercial Value Fee applicable rate for non- commercial public records requests, plus the current commercial value of the information as determined by the Town. Files Sent Out for Copying /Scanning See note Per submittal Fee is actual cost to Town. Shipping /Mailing Services See note Per submittal Fee is actual cost to Town. Fee for Emailing or Faxing a Document $ - Per document Document conversion fee may still apply. Data CD $ 10.00 Per disc Plus document conversion fee. Audio CD $ 5.00 Per disc DVD $ 20.00 Per disc Facility Use; Council Chambers; Security Deposit $ 500.00 If required by the Town based on nature of event, number of participants, and past use. Regular Council Meeting - May 15, 2012 - Page 177 of 219 Page 18 of 24 COMPREHENSIVE FEE SCHEDULE Proposed May 15, 2012 Fee /Description Amount Unit of Measure Notes Facility Use; Conference Center; Security Deposit $ 200.00 If required by the Town based on nature of event, number of participants, and past use. Facility Use; Municipal Complex Atrium, Security Deposit $ 500.00 If required by the Town based on nature of event, number of participants, and past use. Facility Use; Marana Operations Center Community Room; Security $ 50.00 If required by the Town Deposit based on nature of event, number of participants, and past use. Late Payment Fee $ 15.00 Per late payment Returned Check Fee $ 25.00 Per returned check Document Recording Fees See note Per recording Fees determined per Pima or Pinal County schedule (as appropriate). Document Conversion Fee $ 4.00 Per submittal Includes revisions and deferred submittals. Fee is in addition to permit base fees. Parks & Recreation Parks & Recreation Activity Registration or Facility Cancellation or $ 13.00 Per cancellation or Charged only when Refund Administration Fee refund cancellation is due to fault of client prior to program start. If refunds are required & no fault of client - charge is waived. Recreation Activity, Lesson or Special Interest Class Registration See note Charged once per Rates are set by Parks & Fee participant per Recreation Department activity. according to program or activity. Fees may differ for residents and non- residents. Late Fee 25% of Per registration if If an activity has space original fee an activity has a available, a late (last late registration. minute) registration may be offered. The fee is determined based on the cost of the activity offered. Open Swim; Persons Under 18 Years of Age $ 0.25 Per visit Persons supervising children but not using pool facilities are not charged. Children 4 and under are free. Open Swim; Persons 18 Years of Age and Older $ 2.00 Per visit Family Swim Day Pass $ 3.00 Per family Includes up to 2 adults and 4 children Pool Pass; Family $ 60.00 Per annual pass Pool Pass; Persons Under 18 Years of Age $ 35.00 Per annual pass Pool Pass; Persons 18 Years of Age and Older $ 45.00 Per annual pass Regular Council Meeting - May 15, 2012 - Page 178 of 219 Page 19 of 24 COMPREHENSIVE FEE SCHEDULE Proposed May 15, 2012 Fee /Description Amount Unit of Measure Notes Vendor Booth Application Fee; With Canopy; Commercial or Sales $ 200.00 Per application Applies to special events Use organized by Town. Vendor Booth Application Fee; With Canopy; Non - commercial or $ 150.00 Per application Applies to special events Informational Use organized by Town. Vendor Booth Application Fee; Without Canopy; Commercial or $ 75.00 Per application Applies to special events Sales Use organized by Town. Vendor Booth Application Fee; Without Canopy; Non - commercial or $ 25.00 Per application Applies to special events Informational Use organized by Town. Vendor Electrical Fee $ 25.00 Per application Applies to special events organized by Town. Parade Entry Fee $ 5.00 Per application Applies to special events organized by Town. Park Facility Rental; Small Ramada $ 10.00 Per hour Park Facility Rental; Large Ramada $ 12.00 Per hour Park Facility Rental; Pavilion Ramada $ 15.00 Per hour Park Facility Rental; Group Ramada $ 30.00 Per hour Park Facility Rental; Multi- Purpose, Baseball, or Softball Field $ 5.00 Per hour For daytime field use before 5 PM. Park Facility Rental; Multi- Purpose, Baseball, or Softball Field $ 8.00 Per hour For field use during (Premium Hour Fee) premium hours after 5 PM. Park Facility Rental; Pool $ 50.00 Per hour Plus cost of required lifeguard services. Park Facility Rental; Pool Lane Fee $ 2.00 Per lane per hour Lane rental Monday through Friday as available. Cost of lifeguard services additional fee. Lifeguard Services $ 15.00 Per hour Senior Program Membership Fee $ 40.00 Per year Senior Program 4 Month Membership Fee $ 20.00 4 consecutive Seasonal rate for part - months time visitors Senior Program Field Trip Fee $3.00 Per field trip The minimum fee of $3 minimum, will be charged. See Note Additional costs, if necessary, would be determined based on the cost of the field trip. Senior Program Copy Fee $0.25 black Per printed copy & white; $0.50 color Lost Membership Card Fee $ 5.00 Per lost card Park Alcohol Permit $ 25.00 Once per permit Wine and spirits not per day allowed. Police Fingerprint Identification Card; Livescan Fee $ 10.00 Per card Fingerprint Identification Card; Ink & Roll Fee $ 15.00 Per card Towed Vehicle Release; Administration Fee $ 150.00 Per vehicle Police Records; Photographs $ 1.00 Per photograph Police Records; Photograph Handling Fee $ 10.00 Per request Regular Council Meeting - May 15, 2012 - Page 179 of 219 Page 20 of 24 COMPREHENSIVE FEE SCHEDULE Proposed May 15, 2012 Fee /Description Amount Unit of Measure Notes Vehicle Storage Fee; Base Fee $ 25.00 Per vehicle Applies to vehicles stored on Town property. Vehicle Storage Fee; Daily Rate $ 10.00 Per day Applies to vehicles stored on Town property. Fractions of a day are rounded up to the cost of a full day. Extra -duty Police Services; Lieutenant; Hourly Rate $ 50.00 Per hour Per extra -duty police services agreement. Applies to police services hired for private events. Extra -duty Police Services; Sergeant; Hourly Rate $ 45.00 Per hour Per extra -duty police services agreement. Applies to police services hired for private events. Extra -duty Police Services; Officer; Hourly Rate $ 40.00 Per hour Per extra -duty police services agreement. Applies to police services hired for private events. Extra -duty Police Services; Dispatcher; Hourly Rate $ 30.00 Per hour Per extra -duty police services agreement. Applies to police services hired for private events. Extra -duty Police Services; Surcharge for 72 Hours or Less Advance See note Per hour Fee is $10.00 per hour for Notice of Need for Police Services each type of police worker in addition to established hourly rates. Per extra - duty police services agreement. Applies to police services hired for private events. Extra -duty Police Services; Police Vehicles; Per Vehicle Daily Rate $ 50.00 Per day Per extra -duty police services agreement. Applies to police services hired for private events. Technology Services Change in Existing Street Name $ 177.00 Per street Addresses Required to be Changed Due to Change in Street Name $ 48.00 Per address Change in Existing Residential Street Address /Number $ 62.00 Per address Change in Existing Commercial Street Address /Number $ 62.00 Per address Street Name Change Appeal $ 177.00 Per appeal Address Number Change Appeal $ 177.00 Per appeal Standard Printed or Plotted Map; 8.5" x 11" Color $ 1.00 Per sheet Standard Printed or Plotted Map; 11" x 17" Color $ 3.00 Per sheet Standard Printed or Plotted Map; 24" x 36" Color $ 10.00 Per sheet Standard Printed or Plotted Map; 48" x 36" Color $ 15.00 Per sheet Utilities Water Meter Monthly Base Rate; 5/8" and 3/4" Meter $ 15.12 Per meter Regular Council Meeting - May 15, 2012 - Page 180 of 219 Page 21 of 24 COMPREHENSIVE FEE SCHEDULE Proposed May 15, 2012 Fee /Description Amount Unit of Measure Notes Water Meter Monthly Base Rate; 3/4" and 1" Fire Meter $ 15.12 Per meter Rate also applies to single family residences that could have been served by a 5/8" x 3/4" meter but for fire suppression facilities that make the larger meter necessary. Water Meter Monthly Base Rate ; 1" Meter $ 36.72 Per meter Water Meter Monthly Base Rate; 1.5" Meter $ 39.96 Per meter Water Meter Monthly Base Rate; 2" Meter $ 46.44 Per meter Water Meter Monthly Base Rate; 3" Meter $ 62.64 Per meter Water Meter Monthly Base Rate; 4" Meter $ 110.16 Per meter Water Meter Monthly Base Rate; 5" Meter $ 164.16 Per meter Water Meter Monthly Base Rate: 6" Meter $ 218.16 Per meter Water Meter Monthly Base Rate; Standpipe $ - Per meter Standpipe Setup Fee $ 35.00 Per standpipe Water Use Charge; Standpipe /Hydrant Meters (Billed Monthly) $ 3.43 Per 1,000 gallons Hydrant meter minimum monthly fee is $65.00; Per Ordinance No.2010.03, effective February 5, 2011 Water Use Charge; Multi- family, Commercial, Industrial, $ 3.03 Per 1,000 gallons Per Ordinance No.2010.03, Government and Irrigation Uses (Monthly) effective February 5, 2011 Water Use Charge; Single Family Residences, Consumption between $ 2.46 Per 1,000 gallons Per Ordinance No.2010.03, 0 and 10,000 gallons (Monthly) effective February 5, 2011 Water Use Charge; Single Family Residences, Consumption between $ 3.43 Per 1,000 gallons Per Ordinance No.2010.03, 10,001 and 20,000 gallons (Monthly) effective February 5, 2011 Water Use Charge; Single Family Residences, Consumption between $ 4.46 Per 1,000 gallons Per Ordinance No.2010.03, 20,001 and 30,000 gallons (Monthly) effective February 5, 2011 Water Use Charge; Single Family Residences, Consumption between $ 5.50 Per 1,000 gallons Per Ordinance No.2010.03, 30,001 and 40,000 gallons (Monthly) effective February 5, 2011 Water Use Charge; Single Family Residences, Consumption over $ 7.90 Per 1,000 gallons Per Ordinance No.2010.03, 40,000 gallons (Monthly) effective February 5, 2011 Groundwater Resource /Acquisition Fee $ 0.40 Per 1,000 gallons Per Ordinance No.2010.03, effective February 5, 2011 Utilities New Service Refundable Deposit Fee; 5/8" x 3/4" Meter $ 130.00 Per meter Rate also applies to single family residences that could have been served by a 5/8" x 3/4" meter but for fire suppression facilities that make the larger meter necessary. Utilities New Service Refundable Deposit Fee; 3/4" Meter $ 150.00 Per meter Utilities New Service Refundable Deposit Fee; 1" Meter $ 337.50 Per meter Utilities New Service Refundable Deposit Fee; 1.5" Meter $ 650.00 Per meter Utilities New Service Refundable Deposit Fee; 2" Meter $ 1,040.00 Per meter Utilities New Service Refundable Deposit Fee; 3" Meter $ 1,950.00 Per meter Utilities New Service Refundable Deposit Fee; 4" Meter $ 3,250.00 Per meter Utilities New Service Refundable Deposit Fee; 6" Meter $ 6,500.00 Per meter Regular Council Meeting - May 15, 2012 - Page 181 of 219 Page 22 of 24 COMPREHENSIVE FEE SCHEDULE Proposed May 15, 2012 Fee /Description Amount Unit of Measure Notes Utilities New Service Refundable Deposit Fee; Residential Bulk $ 50.00 Monthly Standpipe account Meter Utilities New Service Refundable Deposit Fee; Commercial Bulk $ 100.00 Monthly Commercial standpipe Meter account Utilities New Service Refundable Deposit Fee; Hydrant Meter $ 1,300.00 Per meter Utilities New Service Refundable Deposit Fee; Floating Meter $ 750.00 Per meter Hydrant Setup Fee $ 225.00 Per hydrant New Water Meter; 5/8" Meter $ 360.00 Per meter New Water Meter; 3/4" Meter $ 400.00 Per meter New Water Meter; 1" Meter $ 460.00 Per meter New Water Meter; 1.5" Meter $ 920.00 Per meter New Water Meter; 2" Meter $ 1,840.00 Per meter New Water Meter; 3" Meter $ 3,080.00 Per meter New Water Meter; 4" Meter $ 4,800.00 Per meter New Water Meter; 6" Meter $ 8,660.00 Per meter Water Meter Installation Return Trip Charge $ 55.00 Per return trip Water New Service Establishment Fee $ 90.00 Per customer Applies to new accounts established between the hours of 9:00 AM and 4:00 PM, Monday through Friday, with 24 hours notice. Does not apply to holidays. Water After -hours New Service Establishment Fee $ 100.00 Per customer Water Reconnect Fee $ 105.00 Per customer Customer must also make the account current on payments. Same conditions apply as with new service establishment fee. Water Reconnect Fee; Additional Fee for Violation $ 250.00 Per violation Applies if violation is not corrected within twenty - four hours. Fee is in addition to any other applicable reconnection fees. Water After -hours Reconnect Fee $ 160.00 Per customer Customer - requested Meter Re -read $ 35.00 Per re -read Fee is refundable if meter is found to be inaccurate, defined as an error of greater than 3 %. Water Unpaid Bill Outside Collections Fee See note Per customer Fee for an unpaid water bill being sent to an outside collections agency is the returned check fee plus 25% of total unpaid bill. Regular Council Meeting - May 15, 2012 - Page 182 of 219 Page 23 of 24 COMPREHENSIVE FEE SCHEDULE Proposed May 15, 2012 Fee /Description Amount Unit of Measure Notes Customer - requested Meter Test $ 110.00 Per test Fee is refundable if meter is found to be inaccurate, defined as an error of greater than 3 %. Hydrant Meter Relocation $ 120.00 Per hydrant Standpipe Card Replacement Fee $ 10.00 Per standpipe Vacation Service Fee $ 14.00 Per service Wastewater Monthly Service Fee $ 11.86 Per meter Effective 7/1/2012 Wastewater Volume Charge $ 4.28 Per 1,000 gallons Effective 7/1/2012 Hydraulic Modeling Review $ 1,500.00 Per submittal Fees may be higher depending on size of development and time needed to review. Replacement Backflow Permit Fee $ 35.00 Per permit Miscellaneous Backflow Prevention and Cross - Connection Permit $ 80.00 Per permit Applies to any backflow Fee prevention and cross - connection- related permit not covered under another fee. Form A Permit - Marana Water; Base Fee $ 100.00 Per submittal Form A Permit - Marana Water; Construction Cost Fee See note Per submittal Fee is the greater of $1,000 or 2.5% of the construction cost. Form A Permit - Marana Water; Violation Fee See note Per violation Fee is double the permit fee. Non - Potable Disconnect Fee $ 52.50 Per disconnect For customers who desire or require the backflow to be turned off and locked. Form MS Permit - Marana Wastewater, Base Fee $ 100.00 Per submittal Form MS Permit - Marana Wastewater, Construction Cost Fee Minimum Per submittal Fee is the greater of $1,000; see $1,000 or 2.5% of note construction cost. House Connection Sewer (HCS) Tap of 12" or Smaller Diameter $ 125.00 Per tap For independent taps not Pipe included with developments (Form MS Permit). Does not apply for taps included with developments. Large Sanitary Sewer Tap (requires special approval) $ 175.00 Per tap For independent taps not included with developments (Form MS Permit). Does not apply for taps included with developments. Existing Manhole Tap $ 175.00 Per manhole For independent taps not included with developments (Form MS Permit). Does not apply for taps included with developments. New Manhole Over Existing Sewer (without corrosion protection) $ 225.00 Per manhole New Manhole Over Existing Sewer (with corrosion protection) $ 325.00 Per manhole Manhole Frame and Cover Adjustments, Manhole Reconstruction, $ 175.00 Per manhole Manhole Coating Regular Council Meeting - May 15, 2012 - Page 183 of 219 Page 24 of 24 TOWI12OF MARANA SCHEWLE OF PROPOSED CHANGES TO COMPREHENSIVE FEE SCHEDULE DEPAVMENT: n Finance Propo d Action Fee Description Unit of Measure Current Amount Proposed Amount Notes Basis for Change EliminQte existing fee Business License; Medicinal Marijuana Per license $ 300.00 $ - Includes $50 application fee which is non- Application fee Dispensary; Initial Application refundable and $250 first year fee (refundable if changed and decreased v denied) to reflect cost of Cn service related to comprehensive C) application review and ' to combine fee for dispensaries and 0o growing facilities. Elimin existing fee Business License; Medicinal Marijuana Per license $ 300.00 $ - Includes $50 application fee which is non- Application fee Q0 Growing Facility; Initial Application refundable and $250 first year fee (refundable if changed and decreased denied) to reflect cost of service related to comprehensive application review and to combine fee for dispensaries and growing facilities. Add new fee Business License; Medicinal Marijuana Per application $ - $ 175.00 Fee is non - refundable Decreased fee to Dispensary and /or Medicinal Marijuana reflect cost of service Growing Facility; Initial Application related to comprehensive application review. Add new fee Business License; Medicinal Marijuana Per license $ - $ 300.00 Refundable if license application is denied. If both Fee added for business Dispensary; Initial License uses are operated out of same location, both license. licenses are required. Add new fee Business License; Medicinal Marijuana Per license $ - $ 300.00 Refundable if license application is denied. If both Fee added for business Growing Facility; Initial License uses are operated out of same location, both license. licenses are required. TOWKEOF MARANA SCHEDULE OF PROPOSED CHANGES TO COMPREHENSIVE FEE SCHEDULE DEPARYMENT: 0 Development Services Propo®ed Action Fee Description Unit of Measure Current Amount Proposed Amount Notes Basis for Change Even0ermits Modifg existing fee; Public, Special or Temporary Use Late Per application $ 25.00 $ 25.00 Plus any other applicable fees. Applies The word 'late' is Corre`t wording Fee to events not organized by the Town. missing from the Fee "' Applies if application is submitted less Description N than 15 calendar days before event. N Engillgering Modip, existing fee; Bridge Plan Review; Total Valuation Fee Per submittal see note see note Fee is $3,539.50 for the first The $2.00 should be for Corre& typo of $1,000,000.00 and up $1,000,000.00 plus $2.00 for each each additional 0 additional $1,000.00 or fraction thereof. $1,000.00 not co $1 Clarify existing fee Building permit deferred submittals Each $ 200.00 $ 200.00 Exempt sprinklers, ventilation hoods, Exempting those and fire alarms reviews we perform no service for Clarify existing fee Wayfinding plate - application fee Each $ 50.00 $ 50.00 Bring current fee into comp schedule Clarify existing fee Wayfinding plate - plate fee Each $25.00 plus bid $ 600.00 Fee includes a proration of the sign cost Consolidation amount in addition to the plate cost Clarify existing fee Wayfinding plate - maintenance fee Year $ 50.00 $ 50.00 Bring current fee into comp schedule Building Safety Modify existing fee; Site or Plot Plan Review to Convert Perhour $ 50.00 $ 50.00 Minimum fee is$150. The hour minimum Correct typo Existing Approved Model to New charge should be $150 Subdivision; Site -built Homes not $180. Modify existing fee Site or Plot Plan Review for Plan Based Per Permit $ 50.00 $ 20.00 Reduction of fee to Off of Approved Model Once Model make comparable to Approved for Subdivision; Non site -built true cost recovery. Homes Add new fee Building model plan renewal fee Year $ - $ 50.00 After initial 3 year timeframe, at Town's To better manage discretion model plans around code cycle changes Planning Modify existing fee General Plan Map Minor Amendment; Per amendment $ 2 $ 1 Decrease is Base Fee I I I I appropriate. TOWI12OF MARANA SCHE OF PROPOSED CHANGES TO COMPREHENSIVE FEE SCHEDULE DEPAVMENT: Courts n Propo d Action Fee Description Unit of Measure Current Amount Proposed Amount Notes Basis for Change Modify existing fee Administrative Warrant Fee per citation $ 20.00 $ 30.00 Increased costs for incarceration v Cn N 4Q N CQ Q N Cfl TOWN AF MARANA SCHED4E OF PROPOSED CHANGES TO COMPREHENSIVE FEE SCHEDULE DEPAR'WENT: Parks and Recreation 0 0 Proposed Action Fee Description Unit of Measure Current Amount Proposed Amount Notes Basis for Change Clarify misting fee P &R Activity Registration or Facility Per cancellation $ 13.00 $ 13.00 Charged only when cancellation is due to fault of This fee is currently being c� Cancellation or Refund Admin Fee or refund client prior to program start. If refunds are charged. Only change is to required & no fault of client - charge is waived. the Notes section to clarify prior to program starting. Cn N O N Clarify Eosting fee Recreation Activity, Lesson or Special Charged once per See note See note Rates are set by Parks and Recreation Department This fee is currently being Interest Class Registration Fee participant and according to program or activity. Fees may differ charged. Removed 00 activity for residents and non - residents. reference to After school o program and to the PRCAC. N Add new fee Late Fee Per registration if Varies with 25% of original fee If an activity has space available, a late (last This fee is currently being an activity has a activity minute) registration may be offered. The fee charged and needed to be late registration would be determined based on the cost of the added to the activity offered. comprehensive fee schedule. This is used as incentive for early registration when we need counts of participants for ordering things such as jerseys. Cost us more to order last minute. Clarify existing fee / eliminate Open Swim; Persons Under 18 Years of Per visit $ 0.25 $ - Persons supervising children but not using pool Current fee for children Age facilities are not charged. Children 4 and under are 4yrs. and under was $.25. free. Proposed fee is free for 4yrs. and under. Propos(l Action Fee Description Unit of Measure Current Amount Proposed Amount Notes Basis for Change Add ne \kfee Family Swim Day Pass Per family $ - $ 3.00 Includes up to 2 adults and 4 children Wanted to offer a family C7 day to o with the Y p ass g ° individual day passes. This will lessen burden on families, thus representing a decreased fee. cQ v Clarify misting fee Pool Pass; Family Per annual pass $ 60.00 $ 60.00 This fee is currently being charged. Just added the C) N word "annual" to unit of ' v measure. cQ 00 CD Clarify misting fee Pool Pass; Persons Under 18 Years of Per annual pass $ 35.00 $ 35.00 This fee is currently being r Age charged. Just added the word "annual" to unit of measure. Clarify existing fee Pool Pass; Persons 18 Years of Age and Per annual pass $ 45.00 $ 45.00 This fee is currently being Older charged. Just added the word "annual" to unit of measure. Clarify existing fee Park Facility Rental: Multi- purpose, Per hour $ 5.00 $ 5.00 For daytime field use before 5 PM (N This fee is currently being baseball, or softball field t8blfflapAeAt Fequests se T.........aFnent CAAI charged. The only change was to the hours of when this applies. Clarify existing fee Park Facility Rental: Multi- purpose, Per hour $ 8.00 $ 8.00 For field use during premium hours after 5PM This fee is currently being baseball, or softball field. (Premium charged. The only change Hour Fee) was to the hours of when this applies. This simplifies the changing time when lights are needed. /add new fee T e ll Fnament F ee (Deg u'@r) Der field per day 1 - 5 . 0 . 00 dd r a l PF emoum He e r CT5 PIVT TebIFR am ents Fe addi+ienal peFSenne Fese Fees feF tFaSh field �1.�C� �� e,q C'1" l�J'1"11 fil of Propos(l Action Fee Description Unit of Measure Current Amount Proposed Amount Notes Basis for Change Add ne T " Ti r �Tent Fee (nee pFefit 50le2� � " " � er field a D ld p day � '1 nn n � ndditi, h T'�'QT �„7„LTT - rT CCTV.. nal PFemibim e it foe Fee Bred a4eF addo nal st 0 r,�oe (Regular) Pee day :70 A te us a fve rd„rS assee w t e C� , r aTTl'a ti nts and e ier� TeWnaments and events the Par'( are want o brims in feF their yendeFS t eyen 61r r6IFFen fee events. t CCTrCT�r�C� (D r to nl y applied y ndeFS at Tr,,. 1 n speASeFed even We needed te add a n Cn eF eF�s s e LTTTQ CTPI': 1'7'Q'�TQ�L, rT O eensoste N 1 CQ (D /� TTdCf n 00 V F ee (n„n pFefit 501e3) PeF day 22n nn A te us a fve rd„rS assee `W TeWnaments and ier� t e C� O FAa ti nts and e the Par'( are want to c b F i ng on feF their N yendeFS QO events. 6 FFen fee L t � Q CC t TrCT�r�C� r to nl y app CA yendeFS at P Tr,,. e,ipnts n speASeFed We needed te add a fee fer- n ,lender a l! eF us s e LTl'rQ }} I': 1'7'Q'�TQ�L, rT e e n sTsCCIT Add new fee Park Facility Rental; Pool Lane Fee Per lane per hour $ - $ 2.00 Lane rental Monday through Friday as available. Needed to add a fee to Plus cost of required lifeguard services. differentiate between pool rentals for parties and swim team lane rentals. Propos(l Action Fee Description Unit of Measure Current Amount Proposed Amount Notes Basis for Change n � / � mp1ng Gaftle/lnTlatable ju mp i ng PeF t � 10.00 �!�_� p_{^��_{�_{� y� Appl i es to e to Th i s Tee ,A/1ll / all ju las @ 1" TTTJ�CGT - .s i te to does damage ee e r vT. r .T + CA a I C�eet the en ± { TTT s ta kin g net @Yl( Nl lirrv,nnt. O r eea erC'h it l n to th they c astle eAS1lre a Y �p ^ rr �C^ 1 1 r CZTTed o n the crl e desi leeatien. This is (Q 7nten Ce e I 1 1 �1!`!`Idental eentaet w ,slater "nes er iR flat - blew Cn beeem air eF N Q N n, ^ Event Fee Less than 2 aE J �,pr �^jt o n n n 1 1 ��f1N111YA '1 fY �+11t1A naI Q Q truer in v�r mash, f prep, -f O N fY Y,A \A/ TAA + }�, vent Pe GFeaCe•Fth P u 1�. Per d^y 1 `r1 `"`''r 7 n nn 1 1 y eN11iYe additienal peYsennel rese11rees fer � f pFep field Gre l ess th�'1:.TInTTQ�SC Clarify existing fee Senior Program Membership Fee Per Year $ 40.00 $ 40.00 Changed Senior Center to Senior Program in the description. Add new fee Senior Program 4 month Membership 4 consecutive $ - $ 20.00 Seasonal rate for part -time visitors Added in response to Fee months request from senior members. Add new fee (fee was charged Senior Program Field Trip Fee Per Field Trip $3 minimum; See $3 minimum; See The minimum fee of $3 will be charged. Additional This fee is currently being but not included on fee schedule) Note Note costs, if necessary, would be determined based on charged and needed to be the cost of the field trip. added to the comprehensive fee schedule. Add new fee (fee was charged Senior Program Copy Fee Per printed copy $0.25 black & $0.25 black & white; This fee is currently being but not included on fee schedule) white; $0.50 color $0.50 color charged and needed to be added to the comprehensive fee schedule. Propos(l Action Fee Description Unit of Measure Current Amount Proposed Amount Notes Basis for Change Add ne\gfee (fee was charged Lost Membership Card Fee Per Lost Card $ 5.00 $ 5.00 This fee is currently being but not7cluded on fee schedule) charged and needed to be ° added to the 0 comprehensive fee schedule. -C fisting fee ' ^• PaF'( BeeF PeFmit peFday C 25 Wine and SPiritr net alle a The WeFd "aleahel" wa angAd "Be F s wine and rniritr -ire net -alle Delete fje Youth program participation fee $ 100.00 $ - No such programming Fee not used TOWIZF MARANA SCHED�LE OF DEPA"ENT 0 0 PROPOSED CHANGES TO COMPREHENSIVE FEE SCHEDULE Utilities Propos Action Fee Description Unit of Measure Current Amount Proposed Amount Notes Basis for Change Add nE%/ fee Non - Potable Disconnect Fee Per disconnect $ - $ 52.50 For customers who desire or require the This fee is half of the c� backflow to be turned off and locked. potable ' disconnect /reconnect fee, 1< which is $105. This covers C, the cost of sending N someone out to turn off 0 and lock a customer's N backflow to be in compliance with State requirements. Modify,Jxisting fee Wastewater Monthly Charge Per meter $ 11.14 $ 11.86 Previously approved to be effective 7/1/12 ModifOxisting fee Wastewater Volume Charge Per 1,000 gallons $ 3.89 $ 4.28 Previously approved to be Q0 effective 7/1/12 Add new fee Form MS permit - Marana Wastewater, Per submittal $ - $ 100.00 Related to Wastewater - all Base Fee fees need to be added to fee schedule. Add new fee Form MS Permit - Marana Wastewater, Per submittal $ - Minimum $1,000; Fee is the greater of $1,000 or 2.5% of Related to Wastewater - all Construction Cost Fee see note construction cost fees need to be added to fee schedule. Add new fee House Connection Sewer (HCS) Tap of Per tap $ - $ 125.00 For independent taps not included with Related to Wastewater - all 12" or Smaller Diameter Pipe developments (Form MS Permit). Does not fees need to be added to apply for taps included with developments. fee schedule. Add new fee Large Sanitary Sewer Tap (requires Per tap $ - $ 175.00 For independent taps not included with Related to Wastewater - all special approval) developments (Form MS Permit). Does not fees need to be added to apply for taps included with developments. fee schedule. Add new fee Existing Manhole Tap Per manhole $ - $ 175.00 For independent taps not included with Related to Wastewater - all developments (Form MS Permit). Does not fees need to be added to apply for taps included with developments. fee schedule. Add new fee New Manhole over Existing Sewer Per manhole $ - $ 225.00 Related to Wastewater - all (without corrosion protection) fees need to be added to fee schedule. Add new fee New Manhole over Existing Sewer (with Per manhole $ - $ 325.00 Related to Wastewater - all corrosion protection) fees need to be added to fee schedule. Add new fee Manhole Frame and Cover Adjustments, Per manhole $ - $ 175.00 Related to Wastewater - all Manhole Reconstruction, Manhole fees need to be added to Coating fee schedule. TOWIZF MARANA SCHED�LE OF DEPA"ENT 0 0 PROPOSED CHANGES TO COMPREHENSIVE FEE SCHEDULE Utilities Propos Action Fee Description Unit of Measure Current Amount Proposed Amount Notes Basis for Change Delete�RLxisting fee Wastewater Service Security Deposit Per customer $ 125.00 $ - Eliminated fee c0 Delete Lmisting fee Wastewater New Service Establishment Per customer $ 35.00 $ - Eliminated fee �' Fee TOWIZF MARANA SCHED�LE OF DEPA"ENT 0 0 PROPOSED CHANGES TO COMPREHENSIVE FEE SCHEDULE Utilities Propos Action Fee Description Unit of Measure Current Amount Proposed Amount Notes Basis for Change CD c� Description change due to adding Wastewater - Utilities New Service Deposit Fee; 5/8" x formerly labeled Water Modif xisting fee 3/4" Meter Per meter $ 130.00 $ 130.00 Meter Refundable Deposit N O N Description change due to adding Wastewater - Utilities New Service Deposit Fee; 3/4" formerly labeled Water ModifAxisting fee Meter Per meter $ 150.00 $ 150.00 Meter Refundable Deposit 0 Description change due to adding Wastewater - Utilities New Service Deposit Fee; 1" formerly labeled Water Modify existing fee Meter Per meter $ 337.50 $ 337.50 Meter Refundable Deposit Description change due to adding Wastewater - Utilities New Service Deposit Fee; 1.5" formerly labeled Water Modify existing fee Meter Per meter $ 650.00 $ 650.00 Meter Refundable Deposit Description change due to adding Wastewater - Utilities New Service Deposit Fee; 2" formerly labeled Water Modify existing fee Meter Per meter $ 1,040.00 $ 1,040.00 Meter Refundable Deposit Description change due to adding Wastewater - Utilities New Service Deposit Fee; 3" formerly labeled Water Modify existing fee Meter Per meter $ 1,950.00 $ 1,950.00 Meter Refundable Deposit Description change due to adding Wastewater - Utilities New Service Deposit Fee; 4" formerly labeled Water Modify existing fee Meter Per meter $ 3,250.00 $ 3,250.00 Meter Refundable Deposit Description change due to adding Wastewater - Utilities New Service Deposit Fee; 6" formerly labeled Water Modify existing fee Meter Per meter $ 6,500.00 $ 6,500.00 Meter Refundable Deposit TOWIZF MARANA SCHED�LE OF DEPA"ENT 0 0 PROPOSED CHANGES TO COMPREHENSIVE FEE SCHEDULE Utilities Propos Action Fee Description Unit of Measure Current Amount Proposed Amount Notes Basis for Change CD c� Description change due to adding Wastewater - Utilities New Service Deposit Fee; formerly labeled Water Modif xisting fee Residential Bulk Meter Per meter $ 50.00 $ 50.00 Meter Refundable Deposit N O N Description change due to adding Wastewater - Utilities New Service Deposit Fee; formerly labeled Water ModifAxisting fee Commercial Bulk Meter Per meter $ 100.00 $ 100.00 Meter Refundable Deposit Cn 0 Description change due to adding Wastewater - Utilities New Service Deposit Fee; formerly labeled Water Modify existing fee Hydrant Meter Per meter $ 1,300.00 $ 1,300.00 Meter Refundable Deposit Description change due to adding Wastewater - Utilities New Service Deposit Fee; formerly labeled Water Modify existing fee Floating Meter Per meter $ 750.00 $ 750.00 Meter Refundable Deposit TOWPOF MARANA SCHEOWLE OF PROPOSED CHANGES TO COMPREHENSIVE FEE SCHEDULE DEPAR MENT: Airport n Propo d Action Fee Description Unit of Measure Current Amount Proposed Amount Notes Basis for Change Modifffexisting fee v Single Engine Open Tie -Down <12,500 Ibs.(Monthly) Per tie -down $ 45.00 $ 50.00 Airport rates are significantly lower than market rate. Airport is an enterprise fund and is required to be self- sustaining. Modif existing fee Single Engine Open Tie -Down <12,500 Ibs.(Daily) Per tie -down $ 4.50 $ 9.50 Same as Above Modifaxisting fee Twin Engine Open Tie -Down <12,500 lbs. (Monthly) Per tie -down $ 67.00 $ 72.00 Same as Above Modify, existing fee Twin Engine Open Tie -Down <12,500 lbs. (Daily) Per tie -down $ 6.70 $ 11.70 Same as Above Modif �xisting fee Turboprop Open Tie -Down <12,500 lbs. (Monthly) Per tie -down $ 89.00 $ 94.00 Same as Above ModifJexisting fee Turboprop Open Tie -Down <12,500 lbs. (Daily) Per tie -down $ 8.90 $ 13.90 Same as Above Modif xisting fee Jet Open Tie -Down <12,500 lbs. (Monthly) Per tie -down $ 111.00 $ 116.00 Same as Above Modiffexisting fee Jet Open Tie -Down <12,500 lbs. (Daily) Per tie -down $ 11.00 $ 16.00 Same as Above ModifOxisting fee Helicopter Open Tie -Down <12,500 lbs. (Monthly) Per tie -down $ 111.00 $ 116.00 Same as Above Modify existing fee Helicopter Open Tie -Down <12,500 lbs. (Daily) Per tie -down $ 11.00 $ 16.00 Same as Above Modify existing fee Aircraft Open Tie -Down 12,500 lbs. to 24,999 lbs. (Monthly) Per tie -down $ 167.00 $ 172.00 Same as Above Modify existing fee Aircraft Open Tie -Down 12,500 lbs. to 24,999 lbs. (Daily) Per tie -down $ 16.70 $ 21.70 Same as Above Modify existing fee Aircraft Open Tie -Down 25,000 lbs. to 49,999 lbs. (Monthly) Per tie -down $ 279.00 $ 284.00 Same as Above Modify existing fee Aircraft Open Tie -Down 25,000 lbs. to 49,999 lbs. (Daily) Per tie -down $ 27.90 $ 32.90 Same as Above Modify existing fee Aircraft Open Tie -Down 50,000 lbs. to 99,999 lbs. (Monthly) Per tie -down $ 557.00 $ 562.00 Same as Above Modify existing fee Aircraft Open Tie -Down 50,000 lbs. to 99,999 lbs. (Daily) Per tie -down $ 55.70 $ 60.70 Same as Above Modify existing fee Aircraft Open Tie -Down 100,000 lbs. to 200,000 lbs. (Monthly) Per tie -down $ 1 $ 1,119.00 Same as Above Modify existing fee Aircraft Open Tie -Down 100,000 lbs. to 200,000 lbs. (Daily) Per tie -down $ 111.40 $ 116.40 Same as Above Modify existing fee Aircraft Open Tie -Down Greater Than 200,000 lbs. (Monthly) Per tie -down $ 1 $ 1 Same as Above Modify existing fee Aircraft Open Tie -Down Greater Than 200,000 lbs. (Daily) Per tie -down $ 167.10 $ 172.10 Same as Above Modify existing fee Temporary Open Ramp Vehicle Parking with Aircraft; Vehicle up to and including 20 feet in length (Monthly) Per vehicle $ 279.00 $ 284.00 Same as Above Modify existing fee Temporary Open Ramp Vehicle Parking with Aircraft; Vehicle up to and including 20 feet in length (Daily) Per vehicle $ 27.00 $ 32.00 Same as Above Modify existing fee Temporary Open Ramp Vehicle Parking with Aircraft; Vehicle over 20 feet in length (Monthly) Per vehicle $ 390.00 $ 395.00 Same as Above Modify existing fee Temporary Open Ramp Vehicle Parking with Aircraft; Vehicle over 20 feet in length (Daily) Per vehicle $ 39.00 $ 44.00 Same as Above Modify existing fee Temporary Open Ramp Vehicle Parking with Aircraft; Trailer (Monthly) Per vehicle $ 279.00 $ 284.00 Same as Above Modify existing fee Temporary Open Ramp Vehicle Parking with Aircraft; Trailer (Daily) Per vehicle $ 27.00 $ 32.00 Same as Above Modify existing fee Temporary Open Ramp Vehicle Parking with Aircraft; Fuel Truck (Monthly) Per vehicle $ 279.00 I $ 284.00 Same as Above TOWPOF MARANA SCHEOWLE OF PROPOSED CHANGES TO COMPREHENSIVE FEE SCHEDULE DEPAR71 MENT: Airport 0 Propo d Action Fee Description Unit of Measure Current Amount Proposed Amount Notes Basis for Change Modiffexisting fee Temporary Open Ramp Vehicle Parking with Aircraft; Fuel Truck (Daily) Per vehicle $ 27.00 $ 32.00 Same as Above Cn 0 N LU CD co aF OPP= MARANA =/ I rrratrt or manarm 11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653 Council Chambers, May 15, 2012, 7:00 PM To: Mayor and Council Item A 2 From: Erik Montague, Finance Director Strategic Plan Focus Area: Commerce, Community, Heritage, Progress and Innovation, Recreation Strategic Plan Focus Area - Additional Information: Marana's strategic plan identifies financial sustainability as an overriding principle of Marana's strategic framework. Subject: Resolution No. 2012 -28: Presentation: Relating to Budget; adopting the fiscal year 2012 -2013 tentative budget Discussion: In conformance with State law, the tentative budget must be adopted prior to the third Monday in July. The adoption of the tentative budget will set the maximum limit of expenditures (alternative expenditure limitation) for fiscal year 2012 -2013. The total budget may be reduced prior to final adoption, but cannot be increased. Additionally, Mayor and Council may reallocate funding among departments and /or programs. In coordination with Mayor and Council, staff has prepared a tentative budget of $81,980,411 for fiscal year 2012 -2013. This budget reflects the careful allocation of the Town's resources to Mayor and Council's goals. Additionally, this budget incorporates the Marana economic recovery plan which comprises three investment priorities: current employees, resources, and strategic positions. Council concurrence with the economic recovery plan at its study session on January 24, 2012, formed the baseline for decisions made in preparing the tentative budget for fiscal year 2012 -2013. The budget has been structurally balanced with ongoing revenues used to fund ongoing expenditures. Total revenues anticipated for fiscal year 2012 -2013 are $63,615,961. Fund balances will be utilized for one -time expenditures, carryover requests and capital projects. The tentative budget reflects an addition of approximately 3.15 full time equivalent (FTE) positions from 309.18 FTE positions in FY 2012 to 312.33 FTE positions tentatively for fiscal year 2012 -2013. As described in the April 17, 2012 regular meeting, the FTE increases were in areas that were determined to be critical to the mission of local government. The proposed Capital Improvement Plan (CIP) totals $25,283,736 million, or 31 %, of the tentative budget. Regular Council Meeting - May 15, 2012 - Page 198 of 219 The tentative budget is presented on forms prescribed by the Auditor General. The official budget forms will be published as required for two consecutive weeks in a newspaper of general circulation along with notices of public hearing on the final budget and the property tax levy. Council will then hold a public hearing on June 19, 2012 and consider final budget adoption thereafter. The proposed tentative budget reflects the prudent allocation of financial resources required to meet the policy direction and vision of Mayor and Council. Accordingly, staff recommends adoption of the tentative budget for fiscal year 2012 -2013 at $81,980,411. Financial Impact: Establishment of the overall alternative annual expenditure limitation for fiscal year 2012 -2013, as approved. ATTACHMENTS: Name: Description: Type: ❑ 2013Tenative Budget Resolution.doc Tentative Budget Resolution Resolution ❑ 2013 Official C T Budaet Forms v4- 12.adf 2013 Auditor General Schedules - Exhibit A Exhibit E1 .2013 Authorized Personnel Reconciliation Tentative.pdf FY2012 -2013 Tentative Position Summary Backup Material E1. Year CIP - FY2013.pdf 2013 Tentative Five Year CIP Schedule Backup Material Staff Recommendation: Staff recommends approval of Resolution No. 2012 -28 adopting the fiscal year 2012 -2013 tentative budget. Suggested Motion: I move to adopt Resolution No. 2012 -28; adopting the fiscal year 2012 -2013 tentative budget. Regular Council Meeting - May 15, 2012 - Page 199 of 219 MARANA RESOLUTION NO, 2012-28 RELATING TO BUDGET; ADOPTING THE FISCAL YEAR 2012 -2013 TENTATIVE BUDGET. WHEREAS, in accordance with the provisions of Title 42, Chapter 17, Articles 1 -5, Arizona Revised Statutes (A.R.S.), the Town Council did, on April 17, 2012, make an estimate of the different amounts required to meet the public expenditures/ expenses for the ensuing year, also an estimate of revenues from sources other than direct taxation, and the amount to be raised by taxation upon real and personal property of the Town of Marana, and WHEREAS, in accordance with said chapter of said title, and following due public notice, the Council will hold a public meeting on June 19, 2012, at which meeting any taxpayer is privileged to appear and be heard in favor of or against any of the proposed expenditures /expenses or tax levies, and WHEREAS the sums to be raised by taxation as specified in the budget attached hereto as Exhibit A may not exceed, in the aggregate amount, the expenditure limitation to be set by the Council on June 19, 2012; and WHEREAS the Town of Marana established a 4% construction sales tax by the adoption of Marana Ordinance No. 2001.01, and allocated three - fourths of that amount to a separate account to be used solely for transportation capital improvements by the adoption of Marana Resolution No. 2001 -08; and WHEREAS the level of Town of Marana funding from other sources toward transportation capital improvements justify a temporary re- allocation of construction sales tax revenues in the Town of Marana's fiscal year 2012 -2013 budget. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Marana, Arizona, that the budget setting forth the estimates of revenues and expenditures /expenses, attached hereto as Exhibit A and incorporated herein by this reference, as increased, decreased or changed by the Town Council, is hereby adopted as the tentative budget for the Town of Marana for the fiscal year 2012 -2013. BE IT FURTHER RESOLVED that Marana Resolution No. 2001 -08 is hereby modified by allocating one and one half percent of the 4% construction sales tax collected during fiscal year 2012 -2013 to the general fund and the other two and one half percent to the separate account for transportation capital improvements. Regular Co l q0M] 1(MW0 �0 ?9S - Page 200 of 219 _ 1 _ PASSED AND ADOPTED by the Mayor and Council of the Town of Marana, Arizona, this 15 day of May, 2012. ATTEST: Jocelyn C. Bronson, Town Clerk Mayor Ed Honea APPROVED AS TO FORM: Frank Cassidy, Town Attorney Regular Co l q0M] I(MW0 �0 ?9S -Page 201 of 219 -2- TOWN OF MARANA Summary Schedule of Estimated Revenues and Expenditures /Expenses Fiscal Year 2013 Exhibit A EXPENDITURE LIMITATION COMPARISON 1. Budgeted expenditures /expenses 2. Add /subtract: estimated net reconciling items 3. Budgeted expenditures /expenses adjusted for reconciling items 4. Less: estimated exclusions 5. Amount subject to the expenditure limitation 6. EEC or voter - approved alternative expenditure limitation 2012 2013 $ 126,965,590 $ 81,980,411 126,965,590 81,980,411 $ 126,965,590 $ 81,980,411 $ $ FIThe city /town does not levy property taxes and does not have special assessment districts for which property taxes are levied. Therefore, Schedule B has been omitted. * Includes Expenditure /Expense Adjustments Approved in current year, from Schedule E. ** Includes actual amounts as of the date the proposed budget was prepared, adjusted for estimated activity for the remainder of the fiscal year. * ** Amounts in this column represent Fund Balance /Net Asset amounts except for amounts not in spendable form (e.g., prepaids and inventories) or legally or contractually required to be maintained intact (e.g., principal of a permanent fund). Regular Council Meeting - May 15, 2012 - Page 202 of 219 4/12 SCHEDULE A ESTIMATED ADOPTED FUND REVENUES TOTAL BUDGETED ACTUAL BALANCE/ OTHER THAN FINANCIAL BUDGETED EXPENDITURES/ EXPENDITURES/ NET PROPERTY TAX PROPERTY OTHER FINANCING INTERFUND TRANSFERS RESOURCES EXPENDITURES/ EXPENSES* EXPENSES** ASSETS * ** REVENUES TAXES 2013 2013 AVAILABLE EXPENSES FUND 2012 2012 July 1, 2012 ** 2013 2013 SOURCES <USES> IN <OUT> 2013 2013 Primary: 1. General Fund $ 30,033,409 $ 27,790,809 $ 16,575,580 $ 462,646 $ 31,720,531 $ 750,000 $ $ $ 2,839,259 $ 46,669,498 $ 31,131,272 Secondary: 2. Special Revenue Funds 5,390,739 2,665,874 5,501,180 5,103,449 100,000 10,704,629 6,459,532 3. Debt Service Funds Available 8,731,341 8,563,549 656,195 2,797,801 5,539,750 8,993,746 8,337,551 4. Less: Amounts for Future Debt Retirement 5. Total Debt Service Funds 8,731,341 8,563,549 656,195 2,797,801 5,539,750 8,993,746 8,337,551 6. Capital Projects Funds 47,525,988 12,388,586 13,294,878 15,978,368 3,500,000 2,596,118 30,177,128 18,699,903 7. Permanent Funds 35,284,113 4,381,927 1,419,011 8,015,812 13,000,000 204,373 22,230,450 17,352,153 8. Enterprise Funds Available 9. Less: Amounts for Future Debt Retirement 10. Total Enterprise Funds 35,284,113 4,381,927 1,419,011 8,015,812 13,000,000 204,373 22,230,450 17,352,153 11. Internal Service Funds 12. TOTAL ALL FUNDS $ 126,965,590 $ 55,790,745 $ 37,446,844 $ 462,646 $ 63,615,961 $ 17,250,000 $ $ 5,639,750 $ 5,639,750 $ 118,775,451 $ 81,980,411 EXPENDITURE LIMITATION COMPARISON 1. Budgeted expenditures /expenses 2. Add /subtract: estimated net reconciling items 3. Budgeted expenditures /expenses adjusted for reconciling items 4. Less: estimated exclusions 5. Amount subject to the expenditure limitation 6. EEC or voter - approved alternative expenditure limitation 2012 2013 $ 126,965,590 $ 81,980,411 126,965,590 81,980,411 $ 126,965,590 $ 81,980,411 $ $ FIThe city /town does not levy property taxes and does not have special assessment districts for which property taxes are levied. Therefore, Schedule B has been omitted. * Includes Expenditure /Expense Adjustments Approved in current year, from Schedule E. ** Includes actual amounts as of the date the proposed budget was prepared, adjusted for estimated activity for the remainder of the fiscal year. * ** Amounts in this column represent Fund Balance /Net Asset amounts except for amounts not in spendable form (e.g., prepaids and inventories) or legally or contractually required to be maintained intact (e.g., principal of a permanent fund). Regular Council Meeting - May 15, 2012 - Page 202 of 219 4/12 SCHEDULE A TOWN OF MARANA Summary of Tax Levy and Tax Rate Information Fiscal Year 2013 1. Maximum allowable primary property tax levy. A.R.S. §42 -17051 (A) 2. Amount received from primary property taxation in the current year in excess of the sum of that year's maximum allowable primary property tax levy. A.R.S. §42- 17102(A)(18) 3. Property tax levy amounts A. Prima B. Secondary property taxes C. Total property tax levy amounts 4. Property taxes collected* A. Primary property taxes (1) Current year's levy (2) Prior years' levies (3) Total primary property taxes B. Secondary property taxes (1) Current year's levy (2) Prior years' levies (3) Total secondary property taxes C. Total property taxes collected 5. Property tax rates A. City /Town tax rate (1) Primary property tax rate (2) Secondary property tax rate (3) Total city /town tax rate Exhibit A 2012 2013 $ 513,963 $ 462,646 462,646 $ 513,963 $ $ 503,684 $ 503,684 $ 503,684 2.8000 2.8000 2.8000 2.8000 B. Special assessment district tax rates Secondary property tax rates - As of the date the proposed budget was prepared, the city /town was operating four special assessment districts for which secondary property taxes are levied. For information pertaining to these special assessment districts and their tax rates, please contact the city /town. * Includes actual property taxes collected as of the date the proposed budget was prepared, plus estimated property tax collections for the remainder of the fiscal year. Regular Council Meeting - May 15, 2012 - Page 203 of 219 4/12 SCHEDULE B Exhibit A TOWN OF MARANA Summary by Fund Type of Revenues Other Than Property Taxes Fiscal Year 2013 FTUA BUFE! BDUVBM FTUA BUFE! SFV\FOVFT! SFVWOVFT- ! SFV\FOVFT! SOURCE OF REVENUES 3123 3123 3124 HFOFSBMGVOE WdbdLbyf t Sales taxes $ 20, 001, 725 $ 20, 276, 673 $ 19, 835, 770 Licenses and permits Building and development fees 1 1 1 Business and license fees 130 131 135 Franchise fees 325 324 325 Other licenses and fees 130 128 130 Intergovernmental State shared sales taxes 2 2 2 Urban revenue sharing 2 2 3 Auto lieu 1 1 1 Charges for services Charges for services 955 478 381 Fines and forfeits Court fines and fees 660 565 570 Interest on investments Investment income 90 89 100 Contributions Voluntary contributions 88 102 Miscellaneous Other miscellaneous income 565 316 562 Total General Fund $ 31 $ 31 $ 31 Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. Regular Council Meeting - May 15, 2012 - Page 204 of 219 4/12 SCHEDULE C Page 3of8 TOWN OF MARANA Summary by Fund Type of Revenues Other Than Property Taxes Fiscal Year 2013 Exhibit A * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. Regular Council Meeting - May 15, 2012 - Page 205 of 219 4/12 SCHEDULE C Page 4 of 8 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES* REVENUES SOURCE OF REVENUES 2012 2012 2013 SPECIAL REVENUE FUNDS Highway user revenue $ 2,033,385 $ 1,954,344 $ 2,314,521 Local transportation assistance 27 Affordable housing revolving 100 2 100 HOME 250 250 $ 2 $ 1 $ 2 Local JCEF $ 14 $ 13 $ 13 Fill the GAP 2 3 3 Local technology enhancement 110 112 116 Community development block grants 285 148 245 $ 411 $ 277 $ 377 Bed tax $ $ $ 732 Other grants and contributions 1 755 1 $ $ 1 755 $ 2 Total Special Revenue Funds $ 4 $ 2 $ 5 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. DEBT SERVICE FUNDS Tangerine farms road improvement district $ 2 $ 2 $ 2 Gladden farms community facilities district debt 849 690 700 $ $ 2 2 $ 2 Total Debt Service Funds $ 2 $ 2 $ 2 CAPITAL PROJECTS FUNDS Transportation $ 2 $ 2 $ 3 Impact fee funds 801 2 1 Other capital projects 37 7 10 $ $ 40, 929, 694 12, 920,115 $ 15, 640, 397 Tangerine farms road improvement district $ 110 $ 48 $ 60 Community faciltities district captial 224 42 277 $ 334 $ 91 $ 337 Total Capital Projects Funds $ 41 $ 13 $ 15 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. Regular Council Meeting - May 15, 2012 - Page 205 of 219 4/12 SCHEDULE C Page 4 of 8 TOWN OF MARANA Summary by Fund Type of Revenues Other Than Property Taxes Fiscal Year 2013 Exhibit A ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES* REVENUES SOURCE OF REVENUES 2012 2012 2013 ENTERPRISE FUNDS Water utility $ 4 $ 4 $ 3 Airport 5 265 2 Wastewater utility 1 456 1 $ 12,004,742 $ 4 $ 8 Total Enterprise Funds $ 12,004,742 $ 4 $ 8 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. TOTAL ALL FUNDS $ 91,749,214 $ 54,462,444 $ 63,615,961 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. Regular Council Meeting - May 15, 2012 - Page 206 of 219 4/12 SCHEDULE C Page 5 of 8 Regular Council Meeting - May 15, 2012 - Page 207 of 219 4/12 SCHEDULE D Exhibit A TOWN OF MARANA Summary by Fund Type of Other Financing Sources / <Uses> and Interfund Transfers Fiscal Year 2013 OTHER FINANCING INTERFUND TRANSFERS 2013 2013 FUND SOURCES <USES> IN <OUT> GENERAL FUND Loan Proceeds $ 750,000 $ $ $ Series 1997 debt 159,432 Series 2003 debt 1,381,429 Series 2004 debt 666,663 Series 2008 debt 531735 Other grants 100 Total General Fund $ 750,000 $ $ $ 2,839,259 SPECIAL REVENUE FUNDS Other grants $ $ $ 100 $ Total Special Revenue Funds $ $ $ 100,000 $ DEBT SERVICE FUNDS Series 1997 debt $ $ $ 363 $ Series 2003 debt 1,381,429 Series 2004 debt 666 Series 2008 debt 3,127,853 Total Debt Service Funds $ $ $ 5,539,750 $ CAPITAL PROJECTS FUNDS Transportation $ $ $ $ 2,001,826 I m pact fees 594 Community faciltities district captial 3,500,000 Total Capital Projects Funds $ 3 $ $ $ 2 ENTERPRISE FUNDS Water utility $ 1, 000, 000 $ $ $ 204,373 Wastewater utility 12, 000, 000 Total Enterprise Funds $ 13 $ $ $ 204 TOTAL ALL FUNDS $ 17, 250, 000 $ $ 5 $ 5 Regular Council Meeting - May 15, 2012 - Page 207 of 219 4/12 SCHEDULE D * Includes actual expenditures /expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures /expenses for the remainder of the fiscal year. Regular Council Meeting - May 15, 2012 - Page 208 of 219 4/12 SCHEDULE E Exhibit A TOWN OF MARANA Summary by Department of Expenditures /Expenses Within Each Fund Type Fiscal Year 2013 ADOPTED EXPENDITURE/ BUDGETED EXPENSE ACTUAL BUDGETED EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/ EXPENSES APPROVED EXPENSES* EXPENSES FUND /DEPARTMENT 2012 2012 2012 2013 GENERALFUND Non - departmental $ 2 $ (39,995) $ 1,539,660 $ 1,359,786 Mayor and council 276,623 254,085 289,343 Town manager 741,906 693,506 804 Town clerk 240 230 385 Human resources 496 414 632 Finance 787 751,321 841 Legal 784 701 757 Technology services 1 55 1 1 Strategic initiatives 569 565 394 Development services admin 192 (125 52 126 Permits and records 525 57 536 535 Building safety 474 440 662 Planning 547 125 636 571 Engineering 1 (129 1 1 Police 9 9 9 Courts 947 895 963 Public services admin 426 39 440 450 Public works 2 16 2 3 Parks and recreation 2 2 2 Community development 229 216 240 Capital outlay 1 1 2 Contingency 1 Total General Fund $ 30 $ $ 27 $ 31 SPECIAL REVENUE FUNDS Highway user revenue $ 2 $ $ 1 $ 3 Local transportation assistance 117 89 100 Revolving affordable housing 75 9 45 HOME 250 250 Local JCEF 40 40 Fill the GAP 31 31 Local technology 287 53 302 Community development block g ran 285 97 333 Bed tax 732 Other grants and contributions 1 525 1 Total Special Revenue Funds $ 5 $ $ 2 $ 6 DEBT SERVICE FUNDS Series 1997 debt $ 369 $ $ 369 $ 363 Series 2003 debt 1 1 1 Series 2004 debt 765 765 666 Series 2008 debt 3 3 3 Tangerine farms ID debt 2 2 2 Gladden farms CFD debt 858 690 700 Total Debt Service Funds $ 8 $ $ 8 $ 8 CAPITAL PROJECTS FUNDS Transportation $ 2 $ $ 2 $ 2 1/2 cent sales tax 270 76 331 Impact fee funds 2 1 1 Tangerine farms ID 110 58 60 Other capital projects 37 8 10 CFD capital projects 4 23 3 Total Capital Projects Funds $ 47 $ $ 12 $ 18 ENTERPRISE FUNDS Water utility $ 6 $ $ 3 $ 4 Airport 5 256 2 Wastewater utility 23 576 10 Total Enterprise Funds $ 35 $ $ 4 $ 17 TOTAL ALL FUNDS $ 126, 965, 590 $ $ 55, 790, 745 $ 81, 980,411 * Includes actual expenditures /expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures /expenses for the remainder of the fiscal year. Regular Council Meeting - May 15, 2012 - Page 208 of 219 4/12 SCHEDULE E Regular Council Meeting - May 15, 2012 - Page 209 of 219 4/12 SCHEDULE F Exhibit A TOWN OF MARANA Summary by Department of Expenditures /Expenses Fiscal Year 2013 ADOPTED EXPENDITURE/ BUDGETED EXPENSE ACTUAL BUDGETED EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/ EXPENSES APPROVED EXPENSES* EXPENSES DEPARTMENT /FUND 2012 2012 2012 2013 Police: General Fund $ 9,873,156 $ $ 9,804,959 $ 9,593,104 Other Grants 397 234,580 531,341 Department Total $ 10,270,557 $ $ 10,039,539 $ 10,124,445 Court: General Fund $ 947,800 $ $ 895,957 $ 963,109 Local JCEF 35,800 40,800 Fill the Gap 31,000 31,000 Local Tech Enhancement 287 53,748 302,337 Department Total $ 1,301,829 $ $ 949,705 $ 1,337,246 Public Works: General Fund $ 2 $ $ 2 $ 3 Highway User Revenue Fund 3,002,003 Other Capital Projects 2 1 3 Department Total $ 4,792,836 $ $ 4,504,808 $ 10,051,671 Community Development: General Fund $ 229,812 $ $ 216,183 $ 240,704 CDBG 285,000 97,035 333,945 Revolving Affordable Housing 75,000 45,000 HOME 250,000 250,000 LTAF 117,000 89,654 100,000 Other Capital Projects 1 Department Total $ 2,710,812 $ $ 402,872 $ 969,649 * Includes actual expenditures /expenses recognize on ffTe'5 accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures /expenses for the remainder of the fiscal year. Regular Council Meeting - May 15, 2012 - Page 209 of 219 4/12 SCHEDULE F Tentative Authorized Position Summary Schedule FISCAL YEAR 2012 -2013 TOTAL TOWN AUTHORIZED POSITIOl 367.63 341.89 302.83 309.18 309.18 312.33 Regular Council Meeting - May 15, 2012 - Page 210 of 219 2009 2010 2011 2012 2012 2013 Department Actual Actual Actual Adopted Amended Proposed Town Manager Total 14.00 10.78 6.03 7.13 7.13 7.13 Town Clerk 3.00 3.00 3.00 3.00 3.00 3.00 Human Resources 7.00 5.00 4.00 5.00 5.00 5.50 Finance 8.38 8.38 8.35 8.35 8.35 8.85 Legal 9.00 8.60 8.00 8.00 8.00 7.33 Technology Services 12.00 12.00 11.00 11.00 12.00 12.34 Strategic Initiatives - - 4.50 5.00 5.00 4.33 Community Development 3.00 3.00 3.00 3.00 3.00 3.00 GM - Development Services 2.00 2.00 2.00 2.00 1.00 2.00 Building Safety 12.00 6.00 5.00 6.00 7.00 9.00 Records & Permit 5.00 9.13 8.50 8.50 8.50 7.50 Planning 15.00 7.00 7.00 7.00 8.00 7.00 Engineering 5.00 21.00 16.60 17.00 15.00 11.00 Police 113.33 111.00 104.00 105.00 105.00 105.00 Courts 13.00 13.00 13.00 14.00 14.00 14.00 GM - Public Services 1.00 5.00 5.00 4.00 4.00 4.00 Operations & Maintenance 36.33 33.00 31.00 32.00 32.00 35.00 CIP 36.00 14.60 12.85 12.85 12.85 12.00 Parks & Recreation 50.75 50.00 32.00 32.25 32.25 33.25 Water 18.84 17.40 18.00 18.10 18.10 18.10 Waste Water - - - - - 2.00 Airport 3.00 2.00 - - - 1.00 TOTAL TOWN AUTHORIZED POSITIOl 367.63 341.89 302.83 309.18 309.18 312.33 Regular Council Meeting - May 15, 2012 - Page 210 of 219 TOWN OF MARANA 5 YEAR CIP PLAN Project Name 2012 -2013 2013 -2014 2014 -2015 2015 -2016 2017 -2018 Adonis Neighborhood Roadway Rehab and Drainage Improvements 23000 1 0 6 0 0 Airport Terminal Building 31400 70000 Alternative Agricultural Storage Basin 15000 3,105,397 American Recovery & Reinvestment Act - Paving Rehabilitation 500 Arizona Pavilions /Westside Retail Intersection 60700 Barnett Linear Park & Flood Control Project 9000 645,500 937,500 291,100 359 Barnett Well 1,342,900 Blue Crossing Way Roadway Repair & Replacement 255,100 Bridge on Avra Valley Rd at the East Brawley Wash 67 588 Camino de Manana Z -Zone Floating Reservoir 82400 Camino De Manana /Dove Mountain Extension 5200 Camino De Oeste, Rain Cloud To Moore 119,200 300 Camino Martin/Jeremy Pl. - Pavement Restoration 2300 342,000 CAP Allocation Purchase 450,000 45000 45000 45000 45000 Construct Bypass Apron 966,097 Construct Taxiway K 1,326,210 Constructed Recharge for Effluent 500 1 Continental Reserve Park Lighting 200 Cortaro Farms Road Reconstruction 2,500 2 2 Cortaro Road Multi -Modal Shared Use Path Connectivity Crosswalk 255,500 Cortaro Silverbell District Park 16 9 9 6 Costco Drive 7000 73000 Cracker Barrel Road Pavement Restoration 3500 31200 Downtown Sidewalk Infill 18700 Environmental Assessment 20000 Fire Protection Water Line 1,50000 Fueling Station / Fleet Operations Center 70000 Regular Council Meeting - May 15, 2012 - Page 211 of 219 1 of 4 Project Name 2012 -2013 2013 -2014 2014 -2015 2015 -2016 2017 -2018 Heritage Projects including Beard House 7500 2000 1,400,000 Honea Heights Parks 35000 Honea Heights Septic Conversions & Sidewalks 206,900 Ina Rd I -10 To Camino De La Tierra 4500 1,26500 In- channel Constructed Recharge 1,150,000 Integrated Telemetry and SCADA 7000 6500 6000 Integrated Telemetry and SCADA 52500 Joplin Area Access 1,052,000 1,940,000 1,900,000 Land Acquisition for Approaches 5,10000 Linda Vista /Twin Peaks Interchange @ 1 -10 400 400 400 400 Marana Estates /Amole Circle - secondary Access 438,500 80400 Marana Estates /Amole Circle - Pavement Restoration and Drainage repair 41200 Marana Heritage and Cultural Park 22500 Marana Main Street 53400 8,09500 Marana Park & Ride 40000 15000 1,340,000 Marana Vista Estates Drainage repair 54200 Marana )NW 8 Marana WRF Biosolids 60000 Massingale Road - Pavement Restoration 2000 151,500 MMC Generator System 32500 MMC to MOC Fiber Connection 75000 Mobile Command Vehicle 30000 Moore Rd. - Camino de Oeste to Thornydale Rd. 37,164 Moore Road - Sanders Road To I -10 4,90000 20000 MPD Dispatch Consoles 26500 Multi -Use Public Facility 22500 99500 12,900,000 New 8 -inch Water Main from Wade & Ina Rd. to the Springs reservoir 12000 732,225 New W +Zone Ora Mae Harn Park Reservoir 826,400 New Water Plant at Oshrin Park 774,750 Regular Council Meeting - May 15, 2012 - Page 212 of 219 2 of 4 Project Name 2012 -2013 2013 -2014 2014 -2015 2015 -2016 2017 -2018 North Sanders Road Water Plant 2,268,200 Overlay for Runway 3 -21 10000 1 0000 Price Lane Drainage Improvements 10500 Rattlesnake Pass 367,200 100,750 20,43200 11,70800 Recharge at Sandario Plant 50000 2 0000 2 0000 Rehabilitation of Taxiways 7500 1 0000 Rehabilitate Taxiway C 5000 85000 Rehabilitation of Transient, Open Tiedown, Helicopter and Terminal Aprons 22000 2 0000 Reservoir and Booster Station at Hartman Vistas Well Site 516 Runway 21 Extension 14000 Safe Routes to School 409,740 Sandario WRF 0.6 MGD 3,025,765 202,460 4,900,000 200,000 Sandario WRF Expansion 300,000 7,05000 6,75000 Sandra Road Construction 2000 15000 200 200 Santa Cruz River Shared Use Path -11 500 Santa Cruz Shared Use Path - Phase 111 37600 Silverbell Rd Sanitary Sewer Interceptor Project 2500 400 400 Silverbell Road - Landscape Improvements 10000 Storage Facility (10,000 sq. ft.) at Moore /Sanders Yard 900 Sunset Ranch Purchase 66 Tangerine Road Corridor I -10 to La Canada 6,75500 15 21,100,000 5 20 Tangerine Road Traffic Interchange Improvements 600 41,500 130000 68,20000 Tangerine Road Water Plant 4 0 0 0 0 Taxiway H 40000 3,20000 Thornydale /Tangerine Intersection 1,323 1,323 1,323 Thornydale Road - S. of Tangerine - Pavement Restoration 10000 Thornydale Road, Tangerine To Saguaro Ranch 483,500 Tiffany Loop Drainage 900 Twin Peaks Well Water Plant - t 1 1,291,250 Regular Council Meeting - May 15, 2012 - Page 213 of 219 3of4 Project Name 2012 -2013 2013 -2014 2014 -2015 2015 -2016 2017 -2018 Update Airport Master Plan 30000 Update to FAR Part 150 Noise Study 30000 Water Line Rehabilitation and Replacement 1,026,000 1,026,000 1,026,000 1,026,000 1,026,000 Water Main Line from Cortaro Farms Rd to Linda Vista Well Rehabilitation and Electrical Upgrades 22500 TOTAL 25 47 74 68 119 Regular Council Meeting - May 15, 2012 - Page 214 of 219 4 of 4 aF OPP= MARANA =/ I rrratrt or manarm 11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653 Council Chambers, May 15, 2012, 7:00 PM To: Mayor and Council Item D 1 From: Gilbert Davidson, Town Manager Strategic Plan Focus Area: Not Applicable Subject: Relating to Legislation and Government Actions: Discussion and possible action regarding all pending state, federal, and local legislation/government actions and on recent and upcoming meetings of other governmental bodies Discussion: This item is scheduled for each regular council meeting in order to provide an opportunity for discussion of any legislative or regional intergovernmental item that might arise. Periodically, an oral report may be given to supplement the Legislative Bulletins. ATTACHMENTS: Name: ❑ League Bulletin 17.pdf Description: League Bulletin Issue 17 Type: Backup Material Staff Recommendation: Upon the request of Council, staff will be pleased to provide recommendations on specific legislative /intergovernmental issues. Suggested Motion: Mayor and Council's pleasure. Regular Council Meeting - May 15, 2012 - Page 215 of 219 League of Arizona Cities and Towns - Legislative Bulletin League of Arizona ^00 Cities ANDTowns Issue 17 - May 4, 2012 Legislative overview Legislative B l_a R l eti ll Page 1 of 4 The second regular session of Arizona's Centennial Legislature adjourned sine die at 8:25 p.m. on Thursday, May 3, the 114th day of the legislative session. After negotiators reached agreement on an $8.6 billion budget for the coming year, the House and Senate proceeded to pass a series of bills incorporating that agreement on Tuesday, May 1. The fiscal impacts of the budget on cities and towns are highly positive. The League was categorically successful with respect to its two budget priorities for the coming year: 1) elimination of the assessment on municipalities to help fund the Department of Water Resources; and 2) reduction in the amount of Highway User Revenue Funds diverted away from cities and towns. In addition, the budget provides funds that will help local jurisdictions upgrade their aging 9 -1 -1 emergency response systems. (See stories below.) Following passage of the budget bills, the Legislature spent the following two days clearing legislation that had stalled or otherwise been deferred until the end of the session. In the waning hours of the Legislature, final approval was given to HB 2571 (NOW: state personnel system), a package of personnel reforms representing the governor's top legislative priority for the year, and HB 2815 (employment; incentives; regulatory tax credit), a bill that expands the use of Arizona job training funds and reduces taxation of net capital gains. There are 83 bills remaining on the governor's desk for signature or veto. The deadline for her to take action on these bills is Tuesday, May 15. Bills that are neither vetoed nor signed into law by the governor will become law without her signature. The general effective date for legislation enacted this year is August 2, 2012. On Monday, April 30, the newest member of the House of Representatives took the oath of office. Rep. Nicholas Fontana (1- Tucson) was appointed by the Pima County Board of Supervisors to assume the Legislative District 29 seat recently vacated by former Rep. Daniel Patterson. Fontana, a practicing attorney, has announced that he will not seek election to the House in the fall. Water assessment As passed by the Legislature, the budget includes the salient provisions of SB 1288 (municipal water fees; repeal; appropriation), which passed the Senate and four legislative committees by unanimous votes. The bill, sponsored by Senator Gail Griffin (R- Hereford), repeals the permanent statutory authority of the Arizona Department of Water Resources to impose an assessment on municipalities to help pay for departmental operations. The measure was co- sponsored by 45 senators and representatives - fully one -half of the Arizona Legislature. Enactment of the statutory repeal will save cities and towns up to $7 million per year. The budget measure also includes a $6.3 million appropriation of general fund monies to replace the amount that would have otherwise been Regular Council Meeting - May 15, 2012 - Page 216 of 219 http : / /www.leagueaz.org /bulletin/12 /120504 /index.cfm?a =print 5/7/2012 League of Arizona Cities and Towns - Legislative Bulletin Page 2 of 4 charged to municipalities in the coming year. Highway User Revenue Fund Like last year, the budget shifts $120 million in HURF funds to the Department of Public Safety. The diversion of HURF funds to the Motor Vehicle Department, however, is virtually eliminated. The consequence for cities and towns is a net gain of approximately $26.5 million in HURF funding for the coming fiscal year. Emergency response Arizona currently levies a tax of .8 percent on telecommunications services in this state. Monies collected from the tax are deposited in the emergency telecommunications services revolving fund to assist governmental entities with the maintenance, operation and capital costs associated with the 9 -1 -1 system. In previous years the monies in the fund have been swept for general fund purposes. The FY 13 budget, however, leaves the fund untouched. Consequently, the League estimates that $1.8 million will be available in the coming year to improve Arizona's aging emergency response infrastructure. Consolidated elections On Monday, April 30, the House concurred in the Senate amendment to HB 2826 (consolidated election dates; political subdivisions) and approved the bill on final passage by a narrow vote of 32 -28. The legislation was immediately transmitted to the governor, who has until May 15 to sign or veto the legislation. If she does neither, then the bill will take effect without her signature. The League continues to strongly oppose the bill (which requires that local candidate elections be held in the fall of even - numbered years) and has formally asked Governor Brewer to veto the measure. Approximately 60 cities and towns have submitted their own veto requests to the governor, who has demonstrated strong support for local authority throughout her term. City officials who have not contacted the governor to express their opposition to HB 2826 are urged to do so immediately. Business incentives On Thursday, May 3, during the final hours of the legislative session, the Senate passed SB 1442 (prime contracting; manufacturing facilities; infrastructure) by a vote of 19 -9. The House followed by approving the measure on a unanimous vote of 56 -0. The bill permits municipalities to recapture state transaction privilege taxes paid by qualified manufacturing facilities for public infrastructure necessary to support those facilities. Unfortunately, the bill was amended in a conference committee to increase the monetary threshold required to qualify for the incentive, and the incentive's funding mechanism was fundamentally altered. Because the funding change negatively affects the formula for the distribution for state - shared revenue, the League is compelled to oppose the measure as amended. SB 1442 now awaits action by the governor. Sales tax collection On Tuesday, May 1, the House passed an amended version of HB 2466 (NOW: payment; local sales tax) by a unanimous vote of 60 -0. The bill provides for the creation of an online portal for the direct remittance of taxes by taxpayers in self - collecting cities. The League supports HB 2466 and has worked closely and cooperatively with the bill's sponsor, Rep Rick Gray (R -Sun City West), throughout the legislative session. The bill now heads to the governor's desk for final action. Alarm system installation On Monday, April 30, the Senate gave final approval to HB 2748 (NOW: alarm business; alarm agent; certification) by Regular Council Meeting - May 15, 2012 - Page 217 of 219 http : / /www.leagueaz.org /bulletin/12 /120504 /index.cfm?a =print 5/7/2012 League of Arizona Cities and Towns - Legislative Bulletin Page 3 of 4 a vote of 27 -3. The bill had previously been amended in conference committee to address issues identified by the Department of Public Safety. In its current form, the measure provides for the establishment of a statewide certification requirement for alarm businesses and alarm agents, and it preempts further local regulation of alarm installation. The bill has been transmitted to the governor and is now awaiting her signature or veto. Traffic control On Monday, April 30, the Senate passed HB 2557 (NOW: intersection; definition) by a vote of 18 -12. The bill redefines the definition of "intersection" in the transportation statutes to make it more difficult to cite drivers for red light violations. The bill, to which the League is opposed, now awaits action by the governor. Regulatory tax credit During the past week, HB 2815 (employment; incentives; regulatory tax credit) came out of hibernation and moved through both chambers. The bill, which expands job training programs and reduces taxation of net capital gains, was the subject of five successful amendments in the Senate Committee of the Whole. Of particular note was the Yarbrough #1 floor amendment, which eliminated that section of the bill establishing a regulatory tax credit program. The initiative, to which the League strongly objects, provides for a credit against state taxes for parties who are aggrieved by "excessive regulation." With elimination of the regulatory tax credit, the League is neutral on the bill, which passed both chambers on the evening of May 3 and has been transmitted to the governor. Homeowners' associations On Monday, April 30, the House defeated HB 2030 (homeowners' associations; public roadways) by a vote of 16 -43. The measure, sponsored by Rep. John Kavanagh (R- Fountain Hills) prohibits homeowners' associations from enforcing parking regulations unless certain conditions are met. The League opposes the measure because of its potential to shift parking enforcement costs onto cities and towns. United Nations Rio declaration On Monday, April 30, the House was scheduled to consider SB 1507 (NOW: United Nations Rio declaration; prohibition) on third reading. The purpose of the bill is to prohibit the state and its political subdivisions from adopting or implementing "the creed, doctrine, principles or any tenet" of the 1992 United Nations Rio Declaration on Environment and Development. The bill also specifically identifies a number of organizations with which Arizona political entities are prohibited from affiliating. The bill died an unceremonious death when it was pulled from the third read calendar of the House and failed to reappear. The League opposes the ill - conceived legislation, based on its ambiguous language, high potential for unintended negative consequences and prospective impacts on municipal initiatives. Law enforcement SB 1186 (law enforcement officers; omnibus) passed its third read in the House and its final read in the Senate, both by unanimous votes, on Thursday, May 3. Among other things, the measure, sponsored by Senator Linda Gray (R- Phoenix), severely curtails the ability of law enforcement agencies to require fitness for duty examinations. The League opposes the bill, which has been transmitted to the Office of the Governor for final action. Spirituous liquors On Monday, April 30, the Senate passed HB 2606 (NOW: liquor omnibus) on its final read by a vote of 26 -4. Among other things, the bill, sponsored by Rep. J.D. Mesnard (R- Chandler), permits the State Liquor Board to consider municipal tax delinquencies in liquor license suspension and revocation proceedings. It further permits a city or town to use the average of the last five years of the Consumer Price Index (CPI) for fee increases (as opposed to just Regular Council Meeting - May 15, 2012 - Page 218 of 219 http : / /www.leagueaz.org /bulletin/12 /120504 /index.cfm?a =print 5/7/2012 League of Arizona Cities and Towns - Legislative Bulletin Page 4 of 4 the previous year's CPI). The bill now proceeds to the governor for her signature or veto. Pension reform HB 2745 (NOW: PSPRS; employer contributions) was passed unanimously by the Senate on Wednesday, May 2, and by the House on Thursday, May 3. The bill makes a change to the Alternate Contribution Rate (ACR) requirements of the Public Safety Personnel Retirement System (PSPRS). The change would preclude employers from paying the PSPRS ACR on a PSPRS- eligible position if the retired person was hired before the effective date of last year's pension reform bill, SB 1609 (retirement systems; plans; plan design), and the individual is enrolled in another state retirement system. This change will result in cost savings for some of Arizona's small cities and towns. The bill was additionally amended to add provisions of HB 2088 (ASRS; amendments). These provisions effect various changes to the operation of the Arizona State Retirement System. HB 2088 was previously vetoed by the governor; accordingly, the language added to HB 2745 was modified to address her concerns. The bill has been transmitted to the governor for signature. The League expresses its gratitude to Representatives Justin Pierce (R -Mesa) and Bob Robson (R- Chandler) for their dedicated work on this bill. Legislative Bulletin is published by the League of Arizona Cities and Towns. Forward your comments or suggestions to leagueCazleague.org. Regular Council Meeting - May 15, 2012 - Page 219 of 219 http : / /www.leagueaz.org /bulletin/12 /120504 /index.cfm?a =print 5/7/2012