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HomeMy WebLinkAbout06/16/2015 Regular Council Meeting MinutesAmended at 2:45 P.M. on June 15, 2015 REGULAR COUNCIL MEETING MINUTES 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers, June 16, 2015 at or after 7:00 PM Ed Honea, Mayor Jon Post, Vice Mayor David. Bowen, Council Member Patti Comerford, Council Member Herb Kai, Council Member Carol McGorray, Council Member Roxanne Ziegler, Council Member REGULAR COUNCIL MEETING CALL TO ORDER AND ROLL CALL. Mayor Ilonea called the meeting to order at 7:06 p.m. Town Clerk Bronson called roll. Council Members Kai, McGorray and Ziegler were excused. There was a quorum present. PLEDGE OF ALLEGIANCEIINVOCATIONIMOMENT OF SILENCE. Led by Mayor Honea. APPROVAL OF AGENDA. Motion to olil)rove the agenda as amended with Items C 1.8 by Council Member Bowen. Second by Vice Mayor Post. Passed 4 -0. CALL TO THE PUBLIC. No speaker cards were presented. PROCLAMATIONS Proclamation: Recognizing Paul Ashcraft MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS June 16, 2015 Meeting Minutes 1 Mayor Honea reported on the trip to Denver for the .All - American Cities competition. He further reported on Council Member McGorray's progress. MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS Mr. Davidson thanked the town team and citizen members for their hard work at the All American Cities competition. IIe also noted the Council schedule for July. PRESENTATIONS CONSENT AGENDA. Motion to approve items C1 through C8 by Council Member Bolven, second by Vice Mayor Post. Passed unanimously 4 -0. C I Resolution 2015-057 Relating to Tourism; supporting the development of United States Bicycle Route 90 within the Town of Marana (Brian Varney) C 2 Resolution No. 2015-058 Relating to Municipal Court; approving and authorizing the Mayor to execute an intergovernmental agreement between Pima County and the Town of Marana for payment for incarceration of municipal prisoners for the period of July 1, 2015 through .Tune 30, 2016 (Jane Fairall) C 3 Resolution No. 2015 -059 Relating to Intergovernmental Relations; approving and authorizing the Town Manager to execute a Lobbying Services Agreement with Triadvocates, LLC, for the 2015 -2016 fiscal year (Anthony Hunter) C 4 Resolution No. 2015-060 Relating to Police Department; approving and authorizing the Chief of Police and the Town Manager to execute Grant agreement Number DUTAC -E-056 between the State of Arizona by and through the oversight Council on Driving or operating Under the Influence .Abatement (DUIAQ and the Town of Marana for grant funding for a DUI Warrant Detail (Lisa Shafer) C 5 Resolution No. 2015-061 Relating to Transaction Privilege Tax; approving and authorizing the Mayor to execute an intergovernmental agreement between the State of Arizona Department of Revenue and the Town of Marana regarding the administration, collection, audit and/or licensing of transaction privilege tax and affiliated excise taxes imposed by the Town of Marana (Erik Montague) C 6 Resolution No. 2015 -062 Relating to the Police Department; exempting undercover vehicles used by the Marana Police Department in felony investigations or activities of a confidential nature from Arizona state laws related to the designation of political subdivision motor vehicles; authorizing the Chief of Police to renew existing vehicle registrations for these June 16, 2015 Meeting Minutes 2 undercover police vehicles and to obtain vehicle registrations for new undercover police vehicles to be used in felony investigations or activities of a confidential nature (Terry Rozema) C 7 "ADDED LA TE " Resol No. 2015 -066 Relating to Public Works; approving and authorizing the Mayor to execute an intergovernmental agreement hehveen and among Pima County, the City of ..Tucson, and the Town of Marana , for the design and construction of the Silver bell Roadway Overlay Proj ect , , - and su ersedin Mar�ana Resolution No. 20115 -053 (Frank �' J .� g Cassidy) C 8 Approval of June 2, 2015 Council Committee for Planning Commission and Board of Adjustment Appointments Meeting Minutes and approval of June 2, 2015 Regular Council Meeting Minutes (Jocelyn C. Bronson) LIQUOR LICENSES BOARDS, COMMISSIONS AND COMMITTLLS B 1 Resolution No. 2015 -063 Relating to Boards, Commissions and Committees; making appointments to the Town of Marana Planning Commission (Ryan Mahoney). Mr. Mahoney reported that the recommendation of the Council Committee was to appoint John Schnee, Marcia Jakab, Theresa Fehrmann and John officer to the Planning Commission for four -year terms. Motion to approve by Council Member Comerford, second b V ice Mayor Post. Pa unani mously 4 -0. COUNCIL ACTION A 1 PUBLIC HEARING: Resolution No. 2015-064 Relating to Budget; adopting the Town of Marana's fiscal year 2015-2016 final budget (Erik Montague). Mr. Montague noted that this is the final formal step of the 2016 budget process which requires a public hearing. The tentative budget was adopted May 19 which established the overall expenditure limit at around $145M. Included within the budget were 338 FTE positions. There were no maj changes; a few minor reallocations in line items. The final budget continues to include certain compensation adj ustments for current employees -- market adjustments as well as performance -based adjustments. Included within the Council documents is additional detail of the outline for eligibility and tiineframes. It is the intent to continue to invest in our employees as they are the most significant resource within the town. Also included certain required operating transfers to cover debt service and cash match attributable to grants in enterprise funds, including a $4M transfer from the general fund to the wastewater fund for the purposes of contributions discussed in earlier study sessions. As there were no speakers, Mayor Honea closed the public hearing. Motion to appro by Council Member Bo wen, second b Vice Mayor Post. Passed a ur� C11� i mo us y 4-0. June 16, 2015 Meeting Minutes 3 A 2 PUBLIC HEARING: Resolution No. GFCFD 2015-02 [Marana Town Council acting as the Gladden Farms Community Facilities District Board of Directors] : A Resolution of the District Board of the Gladden Farms Community Facilities District, Pima County, Arizona, approving the final budget for the Gladden Farms Community Facilities District for the fiscal year beginning July 1, 2015 and ending June 30, 2016. Chairman Honea opened the public hearing. Presented by Erik Montague. The tentative budget was adopted on May 19. All notices were properly posted. The final budget does anticipate the levee of an ad valorem tax of $2.80 per $100 of assessed valuation. Of that $2.50 is for debt and $30 is for operations and maintenance. There were no speaker cards, and Chairman. Honea closed the public hearing. Board Member Comerford asked how long the CFD lasts. The operations and maintenance piece potentially goes on forever. Mr. Montague responded that the debt portion of the Districts go on as long as there is outstanding debt. Motion to approve by Vice Chairman Post, second by Board .Member Bowen. Passed unanimously 4 -0. A 3 PUBLIC IJ ARING : Resolution No. GFCFD2 201.5-02 Marana Town Council acting as the Gladden Farms (Phase 11) Community Facilities District Board of Directors] : A Resolution of the District Board of the Gladden Farms (Phase 1I) Community Facilities District, Pima County, Arizona, approving the final budget for the Gladden Farms (Phase 11) Community Facilities District for the fiscal year beginning July 1, 2015 and ending June 30, 2016. Chairman Honea opened the public hearing. Presented by Erin. Montague. The tentative budget was adopted on May 19. All required notices were properly posted. The final budget does anticipate the levee of a modest tax for operations and maintenance. There were no speakers. Chairman 11onea closed the public hearing. Motion to aj)jjrove ley vice Chairman Post, second b Board Member Bowen. Passed unanimously 4 -0. A. 4 PUBLIC HEARING: Resolution No. SSCFD 2015 -02 [Marana Town Council acting as the Saguaro Springs Community Facilities District Board of Directors]: A Resolution of the District Board of the Saguaro Springs Community Facilities District, Pima County, Arizona, approving the final budget for the Saguaro Springs Community Facilities District for the fiscal year beginning July 1, 2015 and ending June 30, 2016. Chairman Honea opened the public hearing. Erin. Montague presented. The tentative budget was adopted on May 19. All required notices were properly posted. Included within the budget is capacity to issue up to $4M in debt tied to the purchase or acquisition of public infrastructure. District staff would have to come back before the Board to authorize issuing the debt if necessary. The actual ad valorem portion would be limited to only $30 per $100 of assessed valuation as there is no debt currently within the district. There were no speakers. Chairman Honea closed the public hearing. Board Member Bowen asked if this is the same property as Saguaro Bloom. Mr. Montague affirmed that it is, although it is practically impossible to change the name of the facilities district. .Motion to al)r)rove by Vice Chairman Post, second by Board Member Bowen. Passed unanimously 4-0. June 16, 2015 Meeting Minutes 4 A 5 PUBLIC HEARING: Resolution No. VFCFD 2015 -02 [Marana Town Council acting as the Vanderbilt Farms Community Facilities District Board of Directors] : A Resolution of the District Board of the Vanderbilt Farms Community Facilities District, Pima County, Arizona, approving the final budget for the Vanderbilt Farms Community Facilities District for the fiscal year beginning July 1, 2015 and ending June 30, 2016. Chairman Honea opened the public hearing. Erik Montague presented. The tentative budget was adopted on May 19. All required notices were properly posted. The overall budget does not include a debt component. The overall district remains modestly active, so there are no plans for infrastructure to be ready for the next year. It does include an ad valorem property tax of $30 per $100 of assessed valuation for operations and maintenance of the district. There were no speakers. Chairman Honea closed the public hearing. Motion to approve by Vice Chairman Post, second by Board Member Bojven. Passed unanimously 4-0. A 6 ordinance 2015.014 Relating to Finance; amending the Town of Marana Comprehensive Fee Schedule to increase dog licensing fees; and declaring an emergency. Lisa Shafer presented, noting that staff is requesting this amendment to the comprehensive fee schedule. Currently, there is an agreement with Pima County to allow the Pima County Animal Care Center to collect all of the licensing fees for Marana residents. This year the Pima County Board of Supervisors voted to increase the licensing fee $1 per year for the next five years, and town staff~ is requesting that Council adopt that same fee schedule which makes it easier for residents throughout the county to be on the same fee schedule regardless of the jurisdiction. All of the revenues from this increase do come to the town, so it positively impacts the town by about in revenue of about $22,500 over the five -year period, assuming the number of residents stay the same. The amount will increase with additional residents. As there are not enough Council Members present to vote for an emergency clause, upon approval, this ordinance will go into effect in 30 days. Council Member Comerford asked if Ms. Shafer knew what the town would have to charge to meet the County's $140,877.46. She has a problem with the County double charging the fees for the town. Mr. Davidson responded that staff` has stated their request for a full breakdown of costs from the County on nearly a monthly basis. In addition are the administrative costs the town is being charged. Town residents are paying more for the exact service that any resident in unincorporated Pima County has, and that's been another part of our argument. It might be understandable to be charged more for enhanced services, but that's not the case. There is no additional enforcement provided. Council Member Comerford asked if we had ever received an itemized bill for the $140K plus. Milo. Davidson responded that it's broken up by category, but it doesn't get into detail. Ms. Shafer noted that the county does provide a quarterly breakdown in the sense that there are some addresses provided and the type of service rendered, but it's not exact. when possible, the June 16, 2015 Meeting Minutes 5 county will call Game and Fish to pick up dead animals which we don't pay for. Our current revenues are roughly 49 % - about half of what we are getting charged. Council Member Comerford concluded that never in 20 years has she personally seen a Pima Animal Care Control truck in the town. Motion to approve 4y Vice .Mayor Post, second ley Council M eniher B owen. Passed un animously 4 -0. A 7 Resolution No. 201 - 065 : Relating to Economic Development; approving and authorizing the Mayor to execute a funding agreement between the Town of Marana and the Marana Chamber of Commerce, Inc. for fiscal year 2015 -2016 to support operation of the Marana Visitor Center and provision of services to the Marana community. Gilbert Davidson presented this item, noting that this is the annual agreement with the Chamber of Commerce. He highlighted additional elements in the agreement, one being continued cooperation for the enhancement of the Visitor's Center which has high visibility being located on the Frontage Road, and we want to put our best foot forward in that respect. The second item is business support during the Ina Road interchange construction by providing educational information and support at Chamber business meetings for businesses that may be impacted as well as for the rest of the community. Mr. Davidson added that the agreement and the relationship that we have with the Chamber is one of the best in the region if not the entire state. one of the highlights is the partnership that we formed for the Marana Business walks — going door to door and finding out how businesses feel about the town and the Chamber and then following up with those businesses and key business leaders. The investment that we make and the work the Chamber does on behalf of the town is well worth the expenditure. Ed Stoim aker, president and CEO of the Chamber of Commerce addressed the Council, spoke on behalf of himself, the Chamber staff, Board and members by thanking them for their financial support and encouragement over many years to make the partnership possible. He also thanked them for their leadership and direction for the Town. The Chamber is working to advance the interests of a healthy business community with tourism and the , 'Visitor's Center. � Ie is looking forward to a continuing and positive relationship in the future. .Motion to approve by Council Mc nxher Comes foal, second by Council Member Bowen. Passed unanimously 4-0. ITEMS FOR DISCUSSIONII'OSSIBLE ACTION D I Relating to Legislation and Government Actions; discussion and possible action regarding all pending state, federal, and local legislation/government actions and on recent and upcoming meetings of the other governmental bodies (G Davidson) June 16, 2015 Meeting Minutes 6 EXECUTIVE SESSIONS Pursuant to A.R.S. § 38- 431.03, the Town Council may vote to go into executive session, which will not be open to the public, to discuss certain matters. E 1 Executive Session pursuant to A.R.S. §38- 431.03 (A)(-')), Council may ask for discussion or consultation for legal advice with the Town Attorney concerning any matter listed on this agenda. E 2 Executive Session pursuant to A.R.S. § 38-431.03 (A )(1) for discussion, consideration and possible interviews of candidates for appointment to the Town of Marana Planning Commission. FUTURE AGENDA ITEMS ADJOURNMENT. Motion to adjourn at 7:36 p.m. fey Trice Mayor Post, second by Cotincil Member Bowen. Passel unanimously 4 -0. CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the Marana Town Council meeting held on .Tune 16, 2015. I further certify that a quorum was present. ocely. .Bronson, Town Clerk TQWN I June 10, 2015 Meeting Minutes 7