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HomeMy WebLinkAboutFY 2015-2016F 7 Iry X1% d` co c"D Aw IL I 1 rt,F- T� r kkJi • 1 _ 1 E� V AW N A N � A E � G D 5 Zo�b `l E A R i.l F 1 S C A � Town of Marana Annual Budget & Financial Plan N �l N 91 MARANA17 SRI ONE FY2015 -2016 This page intentionally left blank Town of Marana Annual Budget & Financial Plan TOWN OF MARANA., ARIZONA ANNUAL BUDGET For the Fiscal Year July 1., 2015 -June 30., 2016 TOWN OF MARANA LEADERSHIP TOWN COUNCIL Ed Honea, Mayor Jon Post, Vice Mayor Roxanne Ziegler, Council Member Herb Kai, Council Member Patti Comerford, Council Member Carol McGorray, Council Member Dave Bowen, Council Member MANAGEMENT STAFF Gilbert Davidson, Town Manager Jamsheed Mehta, Deputy Town Manager SENIOR STAFF Keith Brann, Town Engineer Ryan Mahoney, Planning Director Jocelyn Bronson, Town Clerk Frank Cassidy, Town Attorney Charles Davies, Town Magistrate Tom Ellis, Parks and Recreation Director Vacant, Human Resources Director Steve Miller, Airport Director Erik Montague, Finance Director Ryan Benavides, Public Works Director John Kmiec, Utilities Director Terry Rozema, Chief of Police Joe Teta, Court Administrator Carl Drescher, Technology Services Director Lisa Shafer, Community Development & Neighborhood Services Director FY2015 -2016 Town of Marana Annual Budget & Financial Plan DISTINGUISHED BUDGET PRESENTATION AWARD The Government Finance Officers Association of the United States and Canada (GFOA) presented an award of Distinguished Budget Presentation to the Town of Marana, Arizona, for its annual budget for the fiscal year beginning July 1, 2014. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communication device. The award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. FY2015 -2016 2 Town of Marana Annual Budget & Financial Plan TABLE OF CONTENTS Introduction: TownLeadership ............................................................................................ ..............................1 Distinguished Budget Presentation Award ........................................................ ............................... 2 Tableof Contents ............................................................................................ ..............................3 BudgetMessage ............................................................................................. ..............................5 Mayor& Town Council .................................................................................... ..............................9 TownOrganization Chart ................................................................................ .............................12 Community Profile & Demographics ................................................................ .............................13 TownMap ..................................................................................................... .............................17 StrategicPlan Summary ................................................................................. .............................18 Budget Summary: The Budget Policies & Process ...................................................................... ............................... 21 BudgetCalendar .......................................................................................... ............................... 25 FinancialPolicies .......................................................................................... ............................... 27 BudgetSummary ......................................................................................... ............................... 29 ExpenditureSummary .................................................................................. ............................... 31 StaffingSummary ........................................................................................ ............................... 32 Capital Improvement Plan Summary ............................................................. ............................... 33 RevenueSummary ........................................................ ............................... .....................0000...... 34 Projection of Financial Condition by Fund Group ............................................ ............................... 35 Departmental Budgets: Mayor& Town Council 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ■ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0. ■ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 .. ■ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 5 1 TownManager ............................................................................................. ............................... 53 TownClerk .................................................................................................. ............................... 57 HumanResources ........................................................................................ ............................... 61 Finance....................................................................................................... ............................... 67 Legal........................................................................................................... ............................... 71 Office of Economic and Tourism Development ............................................... ............................... 75 FY2015 -2016 3 Town of Marana Annual Budget & Financial Plan TechnologyServices ..................................................................................... ■... ■ ■.... ■ ■..................■ 79 Development Services Administration ............................................................ ............................... 83 Permits& Records ................................................................................... ............................... 87 BuildingSafety ........................................................................................ ............................... 91 Planning.................................................................................................. ............................... 95 Police.......................................................................................................... ............................... 99 Courts........................................................................................................ ............................... 103 PublicWorks .............................................................................................. ............................... 107 Engineering................................................................................................ ............................... 113 Parks& Recreation ...................................................................................... ............................... 117 Community Development & iwigmornooa 5ervices ...................................... ............................... 121 Water......................................................................................................... ............................... 125 Wastewater................................................................................................ ............................... 129 Airport........................................................................................................ ............................... 133 Capital Improvement Plan: Capital Improvement Program ........................................ ............................... ............................139 Schedule of 5 -year Capital Improvement Plan .................. ............................... ............................141 Capital Improvement Project Sheets ............................................................ ............................... 143 Supplemental Schedules: RevenueSchedule ...................................................................................... ............................... 171 ExpenditureSchedule ................................................................................. ............................... 173 Interfund Transfers Schedule ...................................................................... ............................... 175 Debt Service Summary Schedule ................................................................. ............................... 176 Authorized Position Schedule ...................................................................... ............................... 181 Classified, Temporary, Non -Sworn & Sworn Salary Schedules ....................... ............................... 187 Appendix: BudgetResolution ...................................................................................... ............................... 199 Auditor General Budget Forms .................................................................... ............................... 200 Summary of Fund Accounting Structure ....................................................... ............................... 211 Glossaryof Terms ...................................................................................... ............................... 213 FY2015 -2016 4 Town of Marana Annual Budget & Financial Plan BUDGET MESSAGE To the Honorable Mayor & Council: FY2015 - 2016 I am pleased to submit fiscal year 2015 -2016 annual budget for the Town of Marana. It is an exciting time in Marana. Our Town is headed in a positive direction, our finances are in order and many beneficial projects are coming into focus. While we begin a new growth era, we remain committed to sound financial management and forward - thinking fiscal policies. The budget I have the pleasure of presenting to you is a reflection of these commitments, and of the positive investments we plan to make in our community. Founded in the principles of the Strategic Plan III, the spending plan detailed in this budget document reveals an investment architecture based on the five cornerstones of our Town: Commerce, Community, Innovation, Heritage, and Recreation. In addition to continuing the investments from previous years, the coming fiscal year will see strategic allocations of one -time and continuing funds for items that particularly enhance our community profile in one or more of the strategic plan focus areas. Throughout the budget, susta i na bi l ity w i l l emerge as a theme. Significant expenditures are not made for unproven projects and programs. Instead, small initial investments test the footing of each new idea, and with every year that foundation is re- tested, ideas re- formed, and strategies renewed. Our budget and the financial philosophy it represents create a framework of sustainability, through which every decision is made. C 0 N1 N � R C Build upon the unique combination of assets to attract and maintain career - oriented commerce. The Town's proactive stance on economic development has been a central tenet of our strategy for many years. We will continue to invest in this category with the fiscal year 2016 budget. Last year, the Town made significant investments in the creation of a Destination Marketing Organization (DMO), with the vision of formalizing a tourism program that would help strengthen our economy. This effort will 5 Town of Marana Annual Budget & Financial Plan FY2015 - 2016 continue with the allocation of funds for a new marketing program and tourism website dedicated to showcasing Marana's exceptional recreational and hospitality assets. You will also find key investments being made in a sewer conveyance to Downtown Marana. Opening this sector to further commercial investment has been an economic development priority, and the Town's efforts in strategic planning are beginning to pay off. C OMMUNITY Create a safe community with a strong sense of place where diverse people are motivated to be involved and feel connected, needed and appreciated. Making life better for the people who live in Marana is our core focus. In fiscal year 2016, the Town will make key investments in continuing improvement and one -time projects. Our dependable, high - quality road system will continue to be responsibly maintained through the Town's Pavement Preservation Program. Now in its third fully- funded year, the program not only extends the life of our roads and keeps the entire system in better condition, it saves taxpayers millions of dollars in the long run. Next year, we will also begin the process of constructing a facility for the Marana Police Department. Located on the Marana Municipal Complex campus, this new base of operations will bring the department a 21S century facility, helping deliver unparalleled service to our growing population. k PROGRESS INNOVATION Foster an open atmosphere that embraces change, creativity, innovation and calculated risk. Our organization thrives on innovation as we strive to deliver the highest quality services by making use of best practices and by fostering innovative thinking. We do this through investment in technological enhancements and professional education opportunities for employees. We believe that providing the proper tools and environment for innovation are what help create an innovative culture. The Premium Outlets at Marana Center project is a prime example. Town staff saw the need for a higher level of service to meet the construction timeline of the project by dedicating a plans examiner to be on -site for the duration of the project. Because of this effort, communication was immeasurably more fluid, leading to faster turnaround times on reviews and approvals. This has allowed the project to stay on schedule. Staff recognized this as a significant economic asset to Marana, and improved our processes to move the project forward. r 5 w r d.•I3.: �. 6 Town of Marana Annual Budget & Financial Plan FY2015 -2016 To maintain a sense of community character by linking the past, present and future. Staying connected to our historic roots and inherited culture is what binds us all to the work we do in Marana. Heritage impacts our daily lives and the way we look at the community around us. This year we will continue honoring our heritage with the first Cotton Festival on October 10. Held at Heritage River Park, this event will feature Marana's agricultural and Western roots as the main event. People from across the region w i l l get a chance to share in the heritage we all take pride in every day, building community all the while. RECREATION! Showcase the unique Sonoran Desert environment by providing diverse recreational opportunities that create economic benefits and accommodate a healthy lifestyle. Marana is becoming one of the best areas in the region for recreational activities, and the investments we plan to make will continue that trend. Continuing to improve our already nationally recognized network of trails, we will be adding two full -time trail workers to further extend our system and improve existing assets. This next year will see the addition of an asset to our portfolio: the Tangerine Corridor Community Park. This park will help further our mission of providing exceptional recreation amenities to our community in convenient locations. And to top it all off, we will soon see the completion of the splash pad at the Heritage River Park. This exciting new feature will offer unlimited fun for families, friends and visitors. In Summary This budget, and the plan it describes, is a commitment to investing in every corner of our community. It is our belief that, in doing so, we will be creating a sustainable model for growth so generations of families can live, work and enjoy their lives in Marana. Respectfully, Gilbert Davidson, Town Manager 7 Town of Marana Annual Budget & Financial Plan NW N �F 91 MARANA17 ' FY2015 -2016 This page intentionally left blank Town of Marana Annual Budget & Financial Plan MAYOR & TOWN COUNCIL The Marana Town Council is a seven - member governing body that makes policy for the Town and directs the allocation of resources through the fiscal budget. They are a non - partisan body elected by Town of Marana residents, including a direct election for the position of Mayor. Council members serve four -year staggered terms. Elections for the positions are held in March and May of every odd numbered year with three open seats on the ballot during one election cycle and four seats open during the next cycle. Council seats are paid, part -time positions, but many Council members hold other jobs or are retired. Ed Honea, Mayor Term: May 2011 -2015 Mayor Honea is the third generation of a five - generation Marana family and has served on the council on three different occasions, totaling more than 25 years. He worked for the U.S. Postal Service in Marana as a contractor for 29 years before retiring in 2007. Mayor Honea is a member and past chair (2008) of the Pima Association of Governments and a member and past chair (2009) of the Regional Transportation Authority. He serves on the executive board of the Arizona League of Cities and Towns and is a member of Arizona Town Hall, Central Arizona Association of Governments, the Marana Optimist Club and Marana Chamber of Commerce. He formerly served on the Marana Health Center and Marana Food Bank boards. Mayor Honea is a graduate of Marana High School and Pima Community College. He served in the U.S. Navy Seabees during the Vietnam War. The mayor is an outdoor enthusiast and avid hiker and can be found most days on one of the many trails that run throughout the Marana Community. He has two children and two grandchildren and is a member of Sanctuary Methodist Church. John Post, Vice Mayor Term: May 2013 -2017" A Marana native, Post is owner of Post Farms, a company that L employs 20, farms 4,000 acres and operates two retail outlets. He has served on the board of directors for Trico Electric Co -Op, ~` the Cortaro Water Users Association and Cortaro Marana Irrigation District. He also served as chairman of the Town's Planning and Zoning Commission and was president of the Marana Junior Rodeo Association. FY2015 -2016 9 Town of Marana Annual Budget & Financial Plan Herb Kai, Council Member Term: May 2013 -2017 Born and raised in Marana, Kai is a self - employed pecan rancher and cotton farmer. He is married to Diana Kai and has a son and daughter. Kai has served on the boards of the Cortaro Marana Irrigation District, the Southern Arizona Water Users Association and the Arizona Department of Water Resources. Carol McGorray, Council Member Term: May 2013 -2017 McGorray was elected to her first term in March 2001. She serves on the Marana Health Center board and is active in the Dove Mountain Civic Group and Dove Mountain Rotary Club. She is retired from the Marana Unified School District. In her free time, she enjoys golf, art and family activities. ' Roxanne Ziegler, Council Member � Term: May 2011 -2015 Ziegler was elected to her third Council term in May 2011. She was a Council member from 1997 -2001 and is a former member of the Town's Planning and Zoning Commission. Ziegler also serves on the Continental Ranch HOA Board of Directors. She has a bachelor's degree in government relations and politics from National University. Ziegler has lived in Marana since 1989. Her son, daughter -in -law and grandson also live in Marana. Ziegler is employed by IBM as a senior contracts and negotiation manager. In her spare time, Ziegler enjoys reading and playing golf. FY2015 -2016 10 Town of Marana Annual Budget & Financial Plan Patti Comerford, Council Member Term: May 2013 -2017 Comerford has been elected to four terms on the Town Council, �► beginning in 2001. She was named Vice Mayor in 2011. She - served seven years on the Marana Planning and Zoning Commission, including time as the chair. , Since 1994, she and her family have lived in Continental Ranch, where she served on the HOA's Activities and Finance committees. She also has been a member of the Marana Optimist Club and President of the Marana High School Band Boosters. She was founder of the Continental Ranch Little ` League and served on the Little League District Board. 1 Comerford has a bachelor's degree in recreation administration from San Diego State. Dave Bowen, Council Member Term: May 2011 -2015 T y� Council member Bowen was raised in the agricultural Midwest and graduated college in 1980 with a degree in education. Prior to coming to Marana in 1996, he lived in Ivory Coast, West Africa, for eight years, r _ working as a government liaison and language teacher for a foreign .. missionary organization. Upon arriving in Marana, he made a career change and opened his own brokerage business. He earned the prestigious Certified Financial Planner designation in 2003. Council member Bowen is married to Sherel and they have four grown children and two grandchildren. He is a member of the Marana Chamber of Commerce and a past president of the Marana Rotary Club. FY2015 -2016 ill Appointed Boards & Commissions Deputy Town Manager Public Works ; Building Safety Engineering �IL Utilities Planning Airport Development Services Center Town of Marana Citizens V Mayor & Town Council Town Manager r Human Legal Resources Finance Technology Services Town Magistrate & Courts Police Town Clerk N Community Parks & Development Recreation Neighborhood 1 Office of Economic Development & Tourism Town of Marana Annual Budget & Financial Plan COMMUNITY PROFILE WHERE IS MARANA? FY2015 -2016 PINAL COUNTY _ -- - ----------- PIMACOUNTY . M OIO VALLEY TUCSON The Town of Marana is located in the northwestern part of the Tucson metropolitan area, along Interstate 10 between Phoenix and Tucson. It is located 88 miles south east of Phoenix, its nearest major city, and one mile outside of Tucson. This area is known as the Sun Corridor Megapolitan Region; one of 10 identified megapolitan regions in the U.S. where demographers estimate that the majority of future growth will occur. While retaining its rural appeal and agricultural economic base in the northern parts of the Town, Marana is home to several housing, commercial and industrial developments. HISTORY OF MARANA The Town of Marana combines a pleasant rural community with a bustling commercial expanse. It is the main trade center and community focus for a vast rural area covering approximately 500 square miles. Prime farmland for centuries, Marana has also been a transportation center for farming and ranching. Located where Brawley Wash joins the Santa Cruz River, Indians used the dependable water supply to grow a wide variety of crops. The Spanish came about 1700 and started the first cattle ranches. "'Modern" Marana began in 1881 with the railroad. The area was overgrown with dense mesquite thickets and Marana's name derives from the Spanish word marana, meaning "impassable tangle." The Town was incorporated in March of 1977. The impetus for incorporation was citizen concerns for control of water and its impact on their (citizens) well -being and destiny. The original incorporation covered approximately ten square miles. Today, the Town's boundaries encompass 121 square miles with 17 -miles of Interstate highway and rail frontage providing tremendous opportunities for attracting quality jobs so people can work closer to home. 13 UTAH c o NEVADA ARIZONA � *GRAND CANYON X LU IINOIAhI FLAGSTAFF LAKE HAVA,S U CITY U WI I ENBU RO PHOENIX YUA ASA GRANDE MARANA TUCSON x � TOMBSTONE 6 FY2015 -2016 PINAL COUNTY _ -- - ----------- PIMACOUNTY . M OIO VALLEY TUCSON The Town of Marana is located in the northwestern part of the Tucson metropolitan area, along Interstate 10 between Phoenix and Tucson. It is located 88 miles south east of Phoenix, its nearest major city, and one mile outside of Tucson. This area is known as the Sun Corridor Megapolitan Region; one of 10 identified megapolitan regions in the U.S. where demographers estimate that the majority of future growth will occur. While retaining its rural appeal and agricultural economic base in the northern parts of the Town, Marana is home to several housing, commercial and industrial developments. HISTORY OF MARANA The Town of Marana combines a pleasant rural community with a bustling commercial expanse. It is the main trade center and community focus for a vast rural area covering approximately 500 square miles. Prime farmland for centuries, Marana has also been a transportation center for farming and ranching. Located where Brawley Wash joins the Santa Cruz River, Indians used the dependable water supply to grow a wide variety of crops. The Spanish came about 1700 and started the first cattle ranches. "'Modern" Marana began in 1881 with the railroad. The area was overgrown with dense mesquite thickets and Marana's name derives from the Spanish word marana, meaning "impassable tangle." The Town was incorporated in March of 1977. The impetus for incorporation was citizen concerns for control of water and its impact on their (citizens) well -being and destiny. The original incorporation covered approximately ten square miles. Today, the Town's boundaries encompass 121 square miles with 17 -miles of Interstate highway and rail frontage providing tremendous opportunities for attracting quality jobs so people can work closer to home. 13 Town of Marana Annual Budget & Financial Plan GOVERNMENT &ORGANIZATION Legislative authority for the Town of Marana is vested in aseven- member Mayor and Council. The Vice Mayor is selected by the Council from among its members. Council members serve four year staggered terms. The Council fixes the duties and compensation of Town officials and employees, and enacts ordinances and resolutions relating to Town services, taxes, appropriating and borrowing moneys, licensing and regulating businesses and trades and other municipal purposes. The Town Council appoints the Town Manager who has full responsibility for executing Council policies and administering Town operations. Town employees are hired under personnel rules approved by the Council. Functions and operations of Town government are provided by a staff of approximately 338 (full -time equivalent) employees. An organizational chart is included on Page 12 of this book that depicts the current organizational structure of the Town. QUALITY OF LIFE Marana is a community " "Inspired by its past, committed to the future." Citizens and businesses have chosen Marana because of its quality of life, rich heritage, visionary leadership, small -town character and abundant opportunities. The attributes that make the community a great place to raise a family are the same assets that make Marana a quality business investment. People Marana is a community of strong, diverse neighborhoods where residents are welcoming and friendly. People choose Marana because of its quality of life. The State of Arizona has been one of the fastest growing states in the country and this growth is projected to continue. Arizona's growth brings people and investment that will find quality places to live and raise a family in Marana. The population today is approximately 40,324 and is expected to grow to over 45,000 during the five -year strategic planning horizon. Environment /Cultural Resources Land is one of the community's most precious resources. Marana lies within the beautiful Sonoran Desert with wide open spaces and abundant wildlife. The Santa Cruz River and Tortolita Fan provide a unique setting and as a result of the confluence of waterways, the area has been attractive for settlement for more than 4,000 years. The people who settled left behind a rich legacy of cultural resources. Conservation and preservation of these assets are balanced with economic development and community sustainability. Principal Economic Activities Although agriculture remains a major force in Marana's economy, a recent influx of residential and commercial development has occurred due to its location between Phoenix and Tucson along I -10 and Union Pacific Railroad, a business - friendly government and no Marana property taxes. To the south, adjacent to Tucson, is a new commercial business district. Continental Ranch Industrial Park has several new tenants and new industrial properties are available at Marana Regional Airport. FY2015 -2016 14 Town of Marana Annual Budget & Financial Plan FY2015 -2016 DEMOGRAPHICS OF THE TOWN OF MARANA Date of Incorporation March 20, 1977 50,000 Form of Government Council /Manager 40,324 34,961 2010 population* Median Home Value $242,100 25,000 Median Household Income $70,705 13,556 FY2015 -2016 Budget $144,999,608 Number of Employees 338.73 0 Area in Square Miles 121 Census Census State 2015 Miles of Streets 300 2000 2010 Estimates Source: US Census Bureau, 2007 -2011 American Community Survey White Black Two Hispanic 27,743 927 Indian Other 806 8,912 68.800 2.30% 323 Asian 81 2.00% 22.10% 0 1,492 Islander 0.20% 3.70% 40 � aa77 0 . 10 % Source: US Census Bureau, 2010 Census QUALITY OF LIFE TOP 20 EMPLOYERS Baseball /Softball Fields 15 1 Marana Unifed School District Basketball Courts 6 2 Wal -Mart Community Swimming Pools 1 3 The Ritz Carlton, Dove Mountain Park Acreage 145.5 4 Town of Marana Parks 9 5 Sargent Aerospace & Defense Playgrounds 15 6 FLSmidth Krebs Ramadas 24 7 Fry's Food and Drug Senior Center 1 8 Northwest Fire District Skate Parks 1 9 Hunter Construction Soccer Fields 10 10 Marana Health Center Tennis Courts 7 11 Coca -Cola Enterprises Trails in Miles 45 12 Comcast Source: Town of Marana Parks & Recreation Department 13 Costco 14 Trico Electric Cooperative � 15 The Home Depot Elementary Schools A A A A A A 16 Lowe's 17 Lasertel Middle Schools AAA A 18 KO L D -TV 13 19 Target Secondary Schools A A A A 20 Texas Roadhouse High Schools A A Source: Marana Chamber of Commerce, Arizona Star "Star 200" and Marana.com Alternative Schools A A A A A 15 Town of Marana Annual Budget & Financial Plan DEMOGRAPHICS continued... Total housing units 15,821 Vacant 1,330 8.4% A Total households 15,821 Family households (families) 11,961 75.60% With own children under 18 years 5,189 32.80% Married - couple family 9,856 62.30% With own children under 18 years 4,082 25.80% Male householder, no wife present, 712 4.50% family With own children under 18 years 411 2.60% Female householder, no husband 1,408 8.90% present, family With own children under 18 years 696 4.40% Nonfamily households 3,860 24.40% Householder living alone 2,959 18.70% 65 years and over 854 5.40% Households with one or more 5,870 37.10% people under 18 years Households with one or more 4,050 25.60% people 65 years and over Source: US Census Bureau, 2007 -2011 American Community Survey Population 3 years and over enrolled 12,470 in school Nursery school, preschool 686 5.50% Kindergarten 636 5.10% Elementary school (grades 1 -8) 5,749 46.10% High school (grades 9 -12) 3,105 24.90% College or graduate school 2,294 18.40% Source: US Census Bureau, 2007 -2011 American Community Survey 16 Total Population Native Born in US State of residence Different State Born in Puerto Rico, U.S. Island areas, or abroad to American parent(s) Foreign born Total population American Arab Czech Danish Dutch English French (except Basque) French Canadian German Greek Hungarian Irish Italian Lithuanian Norwegian Polish Portuguese Russian Scotch Scottish Slovak Subsaharan African Swedish Swiss Ukrainian Other Source: US Census Bureau, 2010 Census FY2015 -2016 40,324 36,695 91.00% 36,332 90.10% 12,581 31.20% 23,751 58.90% 363 0.90% 3,629 9.00% 40,324 2,097 40 282 363 1,048 5,041 968 363 7,702 121 363 5,242 2,339 121 927 1 ,573 403 565 766 1,048 40 121 806 242 81 7,662 5.20% 0.10% 0.70% 0.90% 2.60% 12.50% 2.40% 0.90% 19.10% 0.30% 0.90% 13.00% 5.80% 0.30% 2.30% 3.90% 1.00% 1.40% 1.90% 2.60% 0.10% 0.30% 2.00% 0.60% 0.20% 18.8% l Mown of Marana Annual Budget &Financial Plan Pinal County Pima County HARDIN RD KIRBY HUGHES RD D C ti W V SAGEBRUSH RD 3 Nnma San Lucas 0 MARANA RD 1 PARK NAME GRIER RD O Q 1 MARANA RD y iY BARNETTRD W J 14040 N ADONIS RD Rancho y ORA MAE HARN DISTRICT PARK M a ra n a a MOORE RD l onealleights Q�� FARMS DR 12375 N HERITAGE PARK DR ladden Gladden s '< 3 Farms Farms II DOVE MOUNTAIN NEIGHBORHOOD PARK 12405 N DOVE MOUNTAIN BL 'QO W O Z Q y TANGERINE FARMS RD Regional A AVRA VALLEY 3 AVRA VALLEY RD TWIN PEA:!.�o O_ W ¢ Z ° z y y EMIGH RD O ¢ MAGEE RD ¢ GARCIA RANCH RD ORANGE GROVE C, � O W � Z Z y ¢ y MANVILLE RD u 6 Saguaro 9 � Bloom it m � � o M r r 0 Continen Ranch 7 Continental Reserve - V Pimal'arms 2 W V y LU C7 W O O Ch 5-201 DO Dove Mountain 'e <V v & Heritage Highlands O O m (1 V - MOORERD Ja�Pla6 �O 5' 0 Cascada 10 � I s � F << RO o 11 sAq P� Q� G INA RD MOORE RD U, O UJ O J o a o �' z � U Sky Ranch CAMINO DEL NORTE NARANJA D 1 LAMBERTLN iY OVERTON RD o C Z O Z t = ti O a CORTARO FARMS RD MAGEE RD I O Z O Z . Z x O BELMONTRD O ORANGE GROVE RD m U1 AgI SUNSET RD L rL RRO ti W O m � UJ O Q U � EL CAMINO DEL CERRO PARK NUMBER PARK NAME ADDRESS 1 SAN LUCAS COMMUNITY PARK 14040 N ADONIS RD 2 ORA MAE HARN DISTRICT PARK 13250 N LON ADAMS RD 3 MARANA HERITAGE RIVER PARK 12375 N HERITAGE PARK DR 4 GLADDEN FARMS NEIGHBORHOOD PARK 12205 N TANGERINE FARMS RD 5 DOVE MOUNTAIN NEIGHBORHOOD PARK 12405 N DOVE MOUNTAIN BL 6 EL RIO NEIGHBORHOOD PARK 10160 N BLUE CROSSING WY 7 WINDMILL PARK 9150 N COACHLINE BL 8 CONTINENTAL RANCH COMMUNITY PARK 8900 N COACHLINE BL 9 CONTINENTAL RESERVE NEIGHBORHOOD PARK 8568 N CONTINENTAL RESERVE LP 10 WADE MCLEAN PARK 8000 N SILVERBELL RD 11 CROSSROADS AT SILVERBELL DISTRICT PARK 7548 N SILVERBELL RD IMASSINGALE RD 0 z 0 X W J w INA RD O Y P /C7 URE ROCKS R� Z J J RUDASILL RD Marana Parks and Major Neighborhoods Marana Town Limits u�` m Miles 17 Printed by: bcanale Path: U:\ Municipal_ Facilities \Marana_Neighborhoods_Parks.mxd © Town of Marana 6/15/2015 Town of Marana Annual Budget & Financial Plan VISION FOR THE FUTURE Marana's Strategic Plan outlines the vision for the future and identifies five focus areas with goals to achieve that vision. The focus areas, with their corresponding goals, identify where resources should be directed to achieve Marana's vision. VISION: Committed to providing exceptional public service, a climate for economic sustainability and a welcoming environment that makes Marana Your Town for life. OVERRIDING PRINCIPLES: • Financial Sustainability • Quality Public Service • Strategic Partnerships • Local Resource Investment FIVE FOCUS AREAS AND STRATEGIC GOALS: 'Al 0 0 9 0 COMMERCE COMMUNITY INNOVATION HERITAGE RECREATION COMMERCE Attract and maintain career - oriented commerce COMMUNITY Create a safe community where all people are motivated to be involved and feel connected and valued PROGRESS AND INNOVATION Foster an open atmosphere that embraces change, creativity, innovation, and calculated risk HERITAGE Strengthen community character by linking the past, present and future RECREATION Provide diverse recreational opportunities that create economic benefits and a healthy lifestyle 18 FY2015 -2016 Town of Marana Annual Budget & Financial Plan FY2015 -2016 8 OW N OF �N7 B 9 MARANA udget IRIZON�' The Budget Summary is an executive summary of the significant decisions included in this year's budget process. It recaps and graphically represents comparative data for revenues and expenditures of the Town. 19 Town of Marana Annual Budget & Financial Plan NW N �F 91 MARANA17 ' This page intentionally left blank FY2015 -2016 2 0 Town of Marana Annual Budget & Financial Plan FY2015 -2016 THE BUDGET POLICIES &PROCESS Each year, the Town Manager, the Finance Department and staff prepare an Annual Budget based on the priorities set by Town Council. The Annual Budget serves as the funding plan for policies, goals, and service - levels provided to the citizens of Marana. It gives staff the authority to spend funds according to the policy goals set by the Town Council. The budget process allows Town staff the opportunity to review Council's goals and objectives in a formal setting, evaluate and determine what is required to meet those objectives, develop an implementation strategy, and share that information with the Town's citizens and elected officials. This document is the comprehensive decision making tool resulting from the annual budget process and provides detail for the fiscal year 2015 -2016 budget, beginning July 1, 2015 and ending June 30, 2016. This budget document is a reporting tool that tells the story of how the Town intends to use its financial resources and how it will ensure that those funds are spent wisely and efficiently. The Annual Budget document includes actual fiscal year 2013 and 2014 amounts, current year 2015 estimates, and the adopted 2016 budget. Budget Philosophy The budget is a long -range plan by which financial policy is implemented and controlled. Arizona state law requires all cities and towns in Arizona to adopt a budget annually, providing the legal requirements, including expenditure limitations and time lines for the Town's budget process. Council goals, ordinances and resolutions provide policy direction that respond to the needs and desires of the community. Budget Development In essence, the budget process is an ongoing process throughout the year as new regulations, funding sources, new Town Council initiatives and policies and improved methods of delivering services to citizens are identified and brought forward to staff and Town Council. Beginning in August of each year, soon after the completion and adoption of the current fiscal year's budget, the Finance Department begins the review of the proposed capital improvement projects for the next fiscal year, the current rate and fee structures, the current cost of services provided to Town citizens, and the Town's financial and strategic plans. During this time, staff evaluates the following: Projected revenues for all revenue sources, including state - shared revenues, Identification of reserve levels, • Status of the local economic climate, especially development related activity, Estimated wage changes for staff, if any, Increases in Arizona State Retirement System contributions and /or health insurance rate changes, Increases to postage rates, oil and gas, and other commodities, and An estimate of the Governmental Price Index for additional inflationary factors. The formal budget process begins in January when the Finance Director, Town Manager and Staff present Town Council with a review of the current financial condition, projections for the coming fiscal year and a preliminary budget plan for Council's consideration and approval. This study session is a goal setting session that is conducted to address issues and to seek policy direction for the development of the budget. Council direction forms the baseline of decisions made in creating the manager's recommended budget for the coming fiscal year. 21 Town of Marana Annual Budget & Financial Plan FY2015 -2016 Strategic Planning & Budgeting An addition to these items, staff re- visits the initiatives that are identified in the Strategic Plan, which serve as the comprehensive, guiding blueprint of the organization. In municipal government, one of the primary purposes of strategic planning is to set the stage for the annual budget process, providing a roadmap for annual resource allocation decisions. •Measuring Performance *Evaluation & Modification *Assess Strategy Effectiveness •Key Services *Manage ActivitiE •Performance Linked to Availalc Budget J -Range Goals & ,ctives is Areas Idget Integration ;source f m j nment • Allocate Resources Council adopted the Strategic Plan in February 2009, updated it in December 2009 and in March 2012 adopted the Strategic Plan II, in January 2015 Council approved the restructured Strategic Plan III. This document is utilized by the elected leaders and staff to ensure that resources are continually directed by the Town's vital priorities. The Strategic Plan identified five strategic goals, listed below: E . . COMMERCE PROGRESS & HERITAGE RECREATION COMMUNITY INNOVATION Commerce Attract and maintain career - oriented commerce. 22 •VISIOi"1 Town of Marana Annual Budget & Financial Plan Community Create a safe community where all people are motivated to be involved and feel connected and valued. Progress & Innovation Foster an open atmosphere that embraces change, creativity, innovation and calculated risk. Heritage Maintain a sense of community character by linking the past, present and future. Recreation Provide diverse recreational opportunities that create economic benefits and a healthy lifestyle. FY2015 -2016 The Town Council plays a significant role in these decisions, and the continual alignment of the budget with the Strategic Plan. Staff continually re- visits these Strategic Plan initiatives in order to align them with the budget and the variety, type and level of services the Town seeks to provide. This includes the maintenance or abandonment of current programs as well as the initiation of any new services. Once the budget priorities are aligned with the Strategic Plan, goals are set based on department needs to maintain current service levels and the revenues needed to accomplish them. If there is sufficient revenue over expenses, the decision may be made to fund supplemental budget requests. During the annual budget process, each department sets goals that align directly with one of the areas of this strategic plan. They identify expected outcomes and performance indicators to reach their strategic goals and then report the results each year. Budget Kick -Off Budget " "Kick -Off" occurs at the end of January, and is an organization -wide meeting that provides the opportunity to set the tone and tenor to the departments as directed by Council. It is used as an opportunity to communicate expectations, and reinforce the organization's commitment to the Town's strategic plan and Council's vision for the coming year. During this meeting, the Finance Department distributes instructions and forms to the departments. Department Budget Development Each department within the Town develops their budget at the line -item level. During the development of their budget, they create a list of current year accomplishments, goals and objectives for the coming year, and performance measures gauging their annual success at aligning their accomplishments, activities, and services with the Strategic Plan goals. These items are all included in the decision packet that is presented to the Executive Budget Team. Budget Office Departments submit their line item budgets and packets to the Budget Office within the Finance Department, where they are reviewed in detail for accuracy, completeness, and reasonableness of all projections. This ensures that the budget contains all of the required elements to continue delivering essential services as identified in the Strategic Plan priorities and in accordance with Council direction. The Finance Department compiles all of the department budgets into one, comprehensive decision packet, which is presented to the Executive Budget Team. Executive Budget Team The Executive budget team consists of the Town Manager, the Deputy Town Manager, the Finance Director, and the Management & Budget Analyst. They meet to review and evaluate the comprehensive decision packet, and then meet individually with each department to discuss the budget requests for the coming fiscal year. Ultimately, the team assists the Town Manager in assembling the recommended budget for Council consideration. 23 Town of Marana Annual Budget & Financial Plan FY2015 -2016 Budget Adoption The Town Manager's recommended, balanced budget is delivered to Council for review and consideration in April. Finance compiles and finalizes the proposed tentative budget after making the recommended changes from Council. The proposed budget is presented to Council for tentative adoption in May. The adoption of the tentative budget sets the expenditure limitation for the fiscal year. During this time, the budget is available to the general public for feedback and is presented in the local newspapers and the open to public comment via scheduled public hearings. The final budget is adopted by Council at the last Council meeting in June. Budget Basis The budget is adopted by department for the general fund and enterprise funds. It is developed in accordance with GAAP using the modified accrual basis of accounting. The basis of accounting for budgeting is the same as the basis of accounting used in the Town's audited financial statements. Under the modified accrual basis, revenues are recognized as soon as they are measurable and available. Revenues are considered available when they are collectable within the current period or soon enough thereafter, to pay liabilities of the current period. Expenditures are generally recorded when the liability is incurred except in some cases, such as compensated absences and claims, which are recorded when payment is due. Fund A fund is defined as a fiscal and accounting entity with a self - balancing set of accounts, recording cash /financial resources, together with all related liabilities /residual equities or balances, and changes therein; which are segregated for the purpose of carrying on specific activities in accordance with special regulations, restrictions, or limitations. Governmental Funds Governmental funds (General Fund, Special Revenue Funds, Capital Projects Funds, and Debt Service Funds) use modified accrual, which is defined as measurable and available. Modified accrual differs from the accrual basis primarily in the timing of when revenue is recognized. Measurable is defined as "a reasonable estimate" and available is defined as "collectible within the current accounting period or soon enough thereafter to pay liabilities of the current period." Proprietary /Enterprise Funds Enterprise funds account for operations that are financed and operated in a manner similar to private business enterprises - where the intent is that the costs of providing services to the general public be financed through user charges. The full accrual method of recording resources and liabilities as they are earned or incurred, respectively, is the standard for Proprietary /Enterprise funds. Budget Amendment Process Budgets are, by definition, plans or guides and cannot predict all variables. They require modification when a community develops faster or in different ways than anticipated. When this occurs, the budget amendment process is utilized to provide a funding or spending plan for those needs. Once the need for an amendment is identified, the Finance Department and the department heads develop the funding plan based on the additional funding needs of the specific program or project. Any adjustment to the Adopted Budget requires some level of approval. Budget transfers between accounts within a department require department head, Town Manager, and Finance Director approvals. Budget amendments, or transfers between Town departments (as opposed to within a department) require Council approval. 24 Town of Marana Annual Budget & Financial Plan BUDGET CALENDAR M WM 0 1 0 1 Budget Kick Off - Organizational Meeting &Preliminary Outlook 1/22/2015 Munis Training to Liaisons 1/27/15- 1/30/ 15 Council Special Session - Adoption of Council Goals 2/10/2015 Personnel Requests due to Finance from HR 2/26/2015 CIP Committee Recommendations 2/26/2015 Base Department Budgets Due to Finance (Including Non- Personnel Requests) 2/26/2015 Department Revenue Estimates Due to Finance (In Munis as Part of Base Budget Submission) 2/26/2015 Preliminary Carryover Requests (Separate Schedule) 2/26/2015 Budget Office Review &Compile Department Budgets and Compile Decision Package 3/02/2015- 3/09/2015 Final Revenue Estimates 3/10/2015 Executive Budget Team Initial Meeting 3/10/2015 Department Presentations 3/19/2015- 3/24/2015 Executive Budget Team Meetings Post Department Presentations 3/25/2015 Manager's Recommended Operating Budget 4/14/2015 Council Adoption of Tentative Budget 5/19/2015 Council Adoption of Final Budget 6/16/2015 FY2015 -2016 25 Town of Marana Annual Budget & Financial Plan NW N �F 91 MARANA17 ' This page intentionally left blank FY2015 -2016 26 Town of Marana Annual Budget & Financial Plan FY2015 -2016 FINANCIAL POLICIES Sound financial, budgetary and economic principles are part of creating a solid financial plan. Marana's budget incorporates the following long -term and short -term financial policies and guidelines. These financial policies establish the framework for overall fiscal planning and management. They set forth guidelines for both short -term and long -range planning to assure the highest standards of fiscal management. Revenue Goals 1. New ongoing operating costs will be funded with permanent, ongoing revenue sources; one -time operating costs are tied to one -time revenue sources to ensure fund balance integrity. Revenues from growth or development should be allocated to one -time costs as much as possible. 2. Annual evaluation of rates, fees and charges for services will be established from recovery rates that are based on the purpose of the fee or charge. 3. Enterprise fund revenues in total will provide for each enterprise to be financially self- sustaining. 4. National and local economic indicators, such as population growth, personal income growth, inflation, business growth, and unemployment will be evaluated regularly. Reserve Policies 1. Fund balance reserves for the General Fund and Enterprise Funds shall be maintained at a minimum of 25% of the estimated revenues for the budget year. 2. Fund balance reserves in excess of 25 %, if any, will be evaluated on an annual basis to provide a source of funding for major projects or acquisitions. 3. Appropriation of a minimum contingency /reserve will be included in the budget to provide for emergencies and potential economic downturns. Debt Management 1. Long term debt shall not be issued to finance operations. 2. Short term borrowing or lease purchase contacts should only be considered for financing major operating capital equipment when it is determined to be in the Town's best financial interest. Budget Control 1. The budget will be fundamentally balanced and utilize permanent, ongoing revenues to fund ongoing expenditures and one -time revenues will be allocated to one -time costs. 2. Fund balances should only be used for one -time expenditures, such as capital equipment and improvements or contingency expenditures. 3. Ongoing operating costs, i.e. day -to -day expenses and maintenance costs, will be financed with operating revenues, rather than with bonds (debt) or reserves. 27 Town of Marana Annual Budget & Financial Plan FY2015 -2016 4. Fluctuating federal grants should not be used to finance ongoing programs. 5. Estimated budgets for all departments, including contribution driven programs will be submitted by each department to ensure adequate appropriation each year. 6. Mid -year budget adjustments will be kept to a minimum to minimize the impact on future budgets. 7. All departments are responsible for ensuring that expenditures do not exceed their approved budget. 8. Transfer of general fund contingency appropriation requires Town Council approval. All other transfers require Town Manager or designee approval in accordance with established policies. 9. If unexpected resources are secured after budget adoption, departments must check with Finance for direction prior to making any expenditure of the funds. Capital Planning 1. A Capital Improvement Plan (CIP) shall be developed for afive -year period to allow for appropriate planning. 2. Capital improvements included in the CIP are those projects that: a. Cost $100,000 or more, and b. Have a projected minimum useful life of five years. I The CIP shall be reviewed and updated annually. 4. Capital projects should: a. Support Town Council goals and objectives and be consistent with the Town of Marana's General Plan, b. Prevent the deterioration of the Town's existing infrastructure and protect its investments in parks, streets, buildings and utilities, c. Encourage and sustain economic development in Marana, d. Respond to and anticipate future growth in the Town, and e. Increase the efficiency and productivity of Town operations. 5. When possible, capital projects constructed in response to residential or commercial development should be financed through growth in the tax base or development fees. 6. Where appropriate, capital projects should take maximum advantage of improvements and /or funding provided by other units of government. 7. The impact of capital projects on the operating budget is always an important consideration when evaluating projects for inclusion in the CIP. 8. The Capital Improvement Plan must satisfactorily address all legal and financial limitations and maintain the Town's favorable investment ratings. 9. Major changes to the CIP should be evaluated through the CIP process and approved by the Town Council. 28 Town of Marana Annual Budget & Financial Plan FY2015 -2016 BUDGET SUMMARY The annual budget for fiscal year 2015 -2016 totals $145.0 million. The following chart depicts appropriations by major fund type. The General Fund comprises 28% of the total budget and capital projects funds make up about 39 %. Enterprise funds, including the enterprise capital projects, accounts for about 18 %. Debt service funds and special revenue funds comprise only 6% and 6 %, respectively. Financial Plan by Fund Type $145.0 Million Enterprise 18% Debt Service 6% Internal Service General Fund 3% 28% I Capital Projects 39% pecial _venue 6% Due primarily to the rapid growth in the Town of Marana in earlier years, the largest category is capital outlay at $79.6 million or 55% of the fiscal year 2015 -2016 financial plan. Capital outlay includes major transportation, park, water and airport capital improvement projects. The second largest category is the operating budget at $56.5 million or 39 %. When compared to the previous year budget, this financial plan increased by $28.0 million or 24 %. Most of that change is attributable to increases in major capital projects. Where the Money Goes $145.OMillion Operating 39% Debt Service 6% Capital Outlay 55% 29 Town of Marana Annual Budget & Financial Plan FY2015 -2016 Revenues and other financing sources for fiscal year 2015 -2016 are $116.0 million. The plan is structurally balanced with ongoing revenues supporting ongoing program expenditures. The financial plan assumes that $59.5 million in fund balance /equity will be used to complete previously funded projects and other one -time expenditures. As indicated by the chart below, the largest revenue source is local intergovernmental revenues of $44.2 million or 38 %. These revenues include State shared revenues as well as intergovernmental funding for capital projects from the Federal, State, County and other governments. Local sales taxes comprise $33.8 million or 29% of budgeted revenues. The capital improvement plan currently includes the sale of bonds for various water /wastewater projects. Anticipated bond proceeds amount to $15.5 million or 13% of total revenues. Charges for services comprise $9.8 million or 9% of the budget and include all enterprise fund user fees. Licenses, permits and fees, which comprise $7.2 million or 6% of revenues, are dependent on the residential and commercial development and are very cyclical in nature. The remaining $5.6 million or 5% includes all other revenues such as interest earnings, donations, contributions, etc. Where the Money Comes From $116.0 Million Sales Tax Bonds /loan 13% Other 5% rgovernmen tal 38% 30 Services Permits & FeesPermits &Fees 9% 6% Town of Marana Annual Budget & Financial Plan FY2015 -2016 EXPENDITURE SUMMARY The budgeted expenditures include services and programs for the community such as general government, public safety, community and economic development, culture and recreation, highways and streets, airport and water services. While most operating costs are accounted for in the General Fund, some costs are funded by special revenue funds, such as the Highway User Revenues Fund for streets maintenance. Enterprise Funds are used to account for water and airport services. Operating Budget by Function $56.5 Million General Government 41% Airport 1% Wastewater 2% 0 L'- 11,101 A Highways and Cu Itu re & Streets Water J Recreation 10% 8% 7% The major expenditures in the operating budget at 50% are personnel and benefits, which include all salaries and benefits for Town staff. Operating supplies and equipment and contractual services comprise 29% and 21 %, respectively. Operating Budget by Line Item $56.5 Million Personnel and benefits 50% Contracted -0 Services 21% slog Operating Supplies & Equipment 29% Develop. & Plan. Svcs 8% Public Safety 23% CR Town of Marana Annual Budget & Financial Plan STAFFING SUMMARY With personal services at 50% of the operating budget, employees play a significant part in providing services to our citizens. The following graph identifies percentage of staffing by function. Staffing by Function Economic & 338.73 FTE Public Safety Community I 37% Development 12% il FY2015 -2016 General Highways and Government Culture & Streets 21% Airport 10% Recreation Wastewater Water 1% 11% 1% 7% The town has increased its staffing level this fiscal year by 10.4 full -time equivalent (FTE) positions through the budgetary process. Including position adjustments and additions, staffing has increased from 328.33 positions to 338.73. 2011 -2012 2012 -2013 2013 -2014 2014 -2015 2015 -2016 Authorized Authorized Authorized Authorized Authorized Functional Department FTE FTE FTE FTE FTE General Government 61.48 62.48 62.48 67.48 71.88 Economic & Community 54.35 47.50 48.50 40.35 39.35 Development Public Safety 111.00 113.00 115.00 122.00 124.00 Highways and Streets 32.00 35.00 36.00 35.00 35.00 Culture & Recreation 32.25 33.25 33.25 36.50 38.50 Airport - 1.00 1.00 1.00 3.00 Water 18.10 18.10 19.10 22.00 23.00 Wastewater - 3.00 4.00 4.00 4.00 Total FTE 309.18 313.33 319.33 328.33 338.73 32 Town of Marana Annual Budget & Financial Plan The following table lists the position titles and FTE changes this fiscal year: Position FTE Department Funding Source Customer Service Clerk 1.00 Development Services General Fund Senior Network Administrator (mid -year 1.00 Technology Services General Fund start) Accounting Clerk (licensing) 0.40 Finance General Fund Police Officer 2.00 Police General Fund Facilities Technician 1.00 Public Works General Fund Senior Maintenance Worker (Trails) 1.00 Parks and Recreation General Fund Laborer (Trails) 1.00 Parks and Recreation General Fund Irrigation Control Specialist 1.00 Parks and Recreation General Fund Airport Maintenance Worker 1.00 Airport Airport Utilities Operator II 1.00 Water Utility Enterprise Fund Total FTE Changes 10.40 CAPITAL IMPROVEMENT PLAN COSTS SUMMARY FY2015 -2016 The CIP presented incorporates a diverse financing plan. The plan not only utilizes development fees to ensure that new development is paying for cost associated with growth, but also includes funds from the General Fund that allow existing residents to contribute to the many projects that are planned. This is an important balance to maintain, when projects such as the Tangerine Road improvements from I -10 to La Canada are constructed which will benefit all residents of the community. As shown by the following chart, the largest CIP funding source comes from Intergovernmental Revenues. These revenues consist of Pima Association of Governments, Regional Transportation Authority, Pima County Bond Program, private contributions and federal and state grants. Bond proceeds are the second largest at 42% and are vital to the delivery of several major CIP projects. CIP Funding Sources $73.7 Million General Fund 1% Other Q 0/_ Bond Proceec 21% Intergovern- mental 42% Develop. Fees 22% ;portation Fund 11% 33 Town of Marana Annual Budget & Financial Plan FY2015 -2016 REVENUE SUMMARY Multi -year revenue projections are the foundation of the budget process and are developed early to provide parameters within which base budgets and new requests are evaluated. The goal of this multi- year projection is to forecast, over a long period, sustainable revenues and the anticipated demands on them. Careful consideration must be taken when allocating resources to ensure that the right revenues support the right types of costs over the long term. This multi -year approach allows the Town to anticipate future demands on those resources and to begin early planning on strategies to deal with projected shortages. The Town maintains a structurally balanced budget by ensuring that ongoing revenue sources support ongoing operating expenditures and that one -time revenue sources support temporary programs and services. The assumptions used in developing the current year's revenue projections include: • Stabilization and modest improvement of key, ongoing revenues like certain sales tax revenues in fiscal year 2015 -2016, Inflation rate holding at 1.3 %, 2% population growth and 550 new homes, and • 50% of contracting sales tax revenue, building permits and related fees deemed one -time revenue sources. The General Fund is the largest source of operating revenue. The estimated revenue for the General Fund is $37.3 million. Primary revenues for the General Fund consists of local sales tax (transaction privilege tax) collections, development related revenues (permits and fees) and state shared revenues. Collectively, these revenues comprise over 95 percent of the General Fund's operating revenues. These revenues are extremely sensitive to fluctuations in the regional and national economies, as demonstrated by their significant decline in fiscal year 2007 -2008 through the middle of fiscal year 2009 -2010. However, since the depths of the "Great Recession ", revenues have been modestly improving. The revenue forecast for this fiscal year anticipates continued growth in the current year of 5% and modest increases in future fiscal years. General Fund Revenue by Type 5373 Million Sales Tax 61 governmen tal 24% The following charts show the total General Fund revenues by category for the last three years, and the current budgeted revenues. 34 J /U I I I Ivv, vN .u. vJvv . v. �.�.�.� �.+v, . vvv v� forfeitures Services Permits 2% 1% 9% Town of Marana Annual Budget & Financial Plan FY2015 -2016 Transaction Privilege (Sales) Tax Description The Town imposes a tax on certain business activities within Town limits. A use tax is also in effect for goods brought into and used in the Town of Marana. Food for home consumption is not taxed. However, prepared foods at restaurants or take out are taxed. Permitted Use Town sales tax can be used to pay any expenditure /expense legally chargeable to the General Fund. The Town allocates 75% of its construction sales tax for major capital improvement projects. Rate Structure The tax rates on the business activities range from 2.5% (retail) to 6% (transient lodging). Assumptions Sales taxes are the Town's largest revenue source and represent 65% of General Fund revenues. Additionally, contracting sales tax (one -time revenue) represents approximately 12% of total sales taxes and, as such, 75% of these revenues fund one- time projects. The State and local economies have stabilized and have modestly improved over the past four fiscal years. The fiscal year 2014 -2015 revenue estimate is 4% more than what was collected in 2013 -2014. The increase is largely due to a increases in contracting taxes collected. The amount budgeted for the current year 2015 -2016 does anticipate a continued increase of 4% over what was estimated to be collected a year earlier plus increased revenues from a temporary, one -half percent tax increase dedicated to a public safety facility. This revenue growth is consistent with continued growth in sales tax base while maintaining conservative revenue projections. Fiscal year $ Revenue $ Change % Change 2011 -2012 24,538,961 1 6% 2012 -2013 24, 768,104 229,143 1% 2013 -2014 26,225,881 1 6% 2014 -2015 Estimated 27,327,708 1 4% 2015 -2016 Projected 33,766,825 6,439,117 19% $40.0 ,o $35.0 $30.0 $25.0 $20.0 $15.0 $10.0 $5.0 $- 2011 -2012 2012 -2013 2013 -2014 2014 -2015 2015 -2016 Estimated Projected 35 Town of Marana Annual Budget & Financial Plan FY2015 -2016 Licenses, Fees and Permits Description Revenues from licenses, fees and permits include residential and commercial building permits, excavation and grading permits, utility permits, plan review fees, franchise fees, business license fees and other miscellaneous permits. Permitted Use May be utilized for any municipal public purpose. There are no restrictions as to usage for this revenue. Rate Structure The rates vary based on the product or service provided. The current fee structure was adopted per Marana Ordinance No. 2014.16 and is available on the Town website. Assumptions These fees are highly dependent on the residential and commercial development. The largest portions of these revenues are directly related to the number of single family residence (SFR) building permits issued. The current revenue projections for fiscal year 2015 -2016 are based on the issuance of 550 SFR building permits, which is a decrease of 9 over the 660 SFR permits issued during fiscal year 2014 -2015. Issued SFR permits have stabilized to approximately 46 per month or 550 per fiscal year. We anticipate this level to continue for the next few fiscal years. Fiscal year $ Revenue $ Change % Change 2011 -2012 2 156,495 6% 2012 -2013 4 1,664,166 38% 2013 -2014 3,746,686 (576,469) -15% 2014 -2015 Estimated 3,932,108 185,422 5% 2015 -2016 Projected 3,521,000 (411,108) -12% $5.0 0 ._ $4.0 $3.0 $2.0 $1.0 2011 -2012 2012 -2013 2013 -2014 2014 -2015 2015 -2016 Estimated Projected 36 Town of Marana Annual Budget & Financial Plan FY2015 -2016 State Shared Income Tax Description Cities and towns in Arizona are precluded from imposing an income tax by Arizona state law. In 1972, the voters of Arizona approved the Urban Revenue Sharing program which requires the State to share 15% of income tax revenue with incorporated cities and towns. These revenues are also known as Urban Revenue Sharing. Permitted Use May be utilized for any municipal public purpose. There are no restrictions as to usage for this revenue. Rate Structure The State distributes to cities and towns 15% of income taxes two fiscal years following the fiscal year in which the state collects the income taxes. Each city and town share is allocated in proportion to its population compared to the total population of the state. Assumptions This revenue source is based on economic conditions during the year for which the income was taxed and is subject to fluctuations in employment, corporate profits, tax credits and exemptions. This revenue source is also subject to changes made by the State legislature. The slight decrease of 1% budgeted for fiscal year 2015 -2016 which reflects actual reduced collections in the calculation year used for this distribution. Fiscal year $ Revenue $ Change % Change 2011 -2012 2 349,516 12% 2012 -2013 3 620,457 17% 2013 -2014 3 325,656 8% 2014 -2015 Estimated 4,232,245 335,398 8% 2015 -2016 Projected 4 (28,345) -1% 0 $5.0 0 ._ — $4.0 ._ $3.0 � $2.0 $1.0 2011 -2012 2012 -2013 2013 -2014 2014 -2015 2015 -2016 Estimated Projected 37 Town of Marana Annual Budget & Financial Plan FY2015 -2016 State Shared Sales Tax Description Arizona also has a revenue sharing program for state sales tax. Like local sales tax, the State imposes a tax on the sale of goods and then establishes base of which 25% is shared with all incorporated cities and towns. Permitted Use There are no restrictions on use. The funds may be used for any expense legally chargeable to the General Fund. Rate Structure The town receives its share of the state sales tax based on population estimates from the most recent U.S. Census or Census Survey. Assumptions This revenue is highly dependent on the economy. Consumer confidence, unemployment, interest rates and the general state of the economy are all variables affecting this revenue stream. Based on figures provided by the Arizona Department of Revenue, a 6% increase for 2015 -2016 over the fiscal year 2014 -2015 estimated collections is budgeted. Actual collections for 2014 -2015 are estimated to be 3% higher than the previous year and are due to the continued improvement in the State economy. This revenue is also subject to changes made by the State legislature. Fiscal year $ Revenue $ Change % Change 2011 -2012 2 632 23% 2012 -2013 2 129,759 5% 2013 -2014 3 181 6% 2014 -2015 Estimated 3 93,181 3% 2015 -2016 Projected 3 203,649 6% $4.0 0 $3.0 $2.0 $1.0 2011 -2012 2012 -2013 2013 -2014 2014 -2015 2015 -2016 Estimated Projected 38 Town of Marana Annual Budget & Financial Plan Vehicle License (Auto Lieu) Tax FY2015 -2016 Description This tax imposed by the Arizona Constitution as an " "in -lieu" tax for all ad valorem property taxes on motor vehicles. The Arizona Constitution requires that vehicle license tax (VLT) revenues be distributed to the state, counties and cities. Permitted Use Vehicle license tax revenues received by the Town can be used to pay any expense legally chargeable to the General Fund. Rate Structure The vehicle tax is based on each $100 of a vehicle's value. The valuation base for the first year is 60% of the manufacturer's base retail price and the depreciation rate for each succeeding year is 16.25 %. The statute sets specific rates for each vehicle license to be charged for each distribution recipient. The rate for incorporated cities and towns is calculated at $2.80 for a new vehicle and $2.89 for used vehicles older than one year. Assumptions An increase of 2% is estimated for fiscal year 2014 -2015 from the previous year which is primarily attributable to a modestly improving economy. The budget projection for fiscal year 2015 -2016 anticipates a 7% continued improvement in revenues. Fiscal year $ Revenue $ Change % Change 2011 -2012 1 242,099 19% 2012 -2013 1 19,829 2% 2013 -2014 1 51,880 4% 2014 -2015 Estimated 1 26,727 2% 2015 -2016 Projected 1 96,792 7% $1.8 0 '— $1.5 $1.3 $1.0 $0.8 $0.5 2011 -2012 2012 -2013 2013 -2014 2014 -2015 2015 -2016 Estimated Projected 39 Town of Marana Annual Budget & Financial Plan FY2015 -2016 Highway User Revenue Description The State of Arizona collects various fees and taxes from users of the State's roads and highways. An excise tax is charged on fuel purchases on a per gallon basis. There are also a number of additional transportation related fees /taxes which are distributed through the highway user revenue fund (HURF). Permitted Use There is a state constitutional restriction on the use of the highway user revenues, which requires that these funds be used solely for street and highway purposes. Up to one -half of the prior year's distribution may also be used for the retirement of debt issued for street and roadway improvements. Law prohibits use of this funding for traffic law enforcement or administration of traffic safety programs. Rate Structure Cities and towns receive 27.5% of highway user revenues based on two factors: population estimates acquired through the most recent census survey; and gasoline sales within each county. Assumptions This revenue source is subject to fluctuations in fuel prices and consumer behavior. The 1% estimated increase for fiscal year 2014 -2015 reflects a relatively flat fuel consumption. The budgeted increase of 2% for fiscal year 2015 -2016 is largely attributable to the partial return of HURF revenues which were previously diverted from cities and towns in earlier years as part of the State's budget balancing measures. Fiscal year $ Revenue $ Change % Change 2011 -2012 2 191,658 9% 2012 -2013 2 195,779 9% 2013 -2014 2 29,568 1% 2014 -2015 Estimated 2 133,047 5% 2015 -2016 Projected 2 37,689 2% $2.5 0 $2.4 X $2.3 $2.2 $2.1 $2.0 $1.9 $1.8 2011 -2012 2012 -2013 2013 -2014 2014 -2015 2015 -2016 Estimated Projected 40 Town of Marana Annual Budget & Financial Plan FY2015 -2016 Development Fees Description As allowed under A.R.S. §9- 463.05, the Town assesses development fees for new construction to offset the cost to the municipality associated with providing necessary public services to a development, including the costs of infrastructure, improvements, real property, engineering and architectural services, financing, other capital costs and associated appurtenances, and related equipment. The intent is to ensure that growth " "pays for itself," and current residents are not burdened with additional taxes and fees to defray the capital costs of new development. Development fees are collected with each new building permit. Permitted Use This revenue is utilized to fund the Town's capital improvement related to growth such as constructing new roads, building new parks and expanding water systems. Rate Structure The Town charges development fees for transportation, parks, and water system and water renewable resources projects. Fees are assessed on each residential dwelling within the defined benefit area. Water system and water resource fees are charged to residential dwellings and commercial development based on the meter service size and number of connections. Assumptions Projections are based on an additional 550 homes being permitted in fiscal year 2015- 2016. Due to the cyclical nature of construction, the Town uses a conservative approach to development fee revenues. Fiscal year $ Revenue $ Change '7o Change 2011 -2012 2 353,401 13% 2012 -2013 5 2 49% 2013 -2014 3 (1 -42% 2014 -2015 Estimated 4,113,617 248,878 6% 2015 -2016 Projected 3,249,487 (864,130) -27% tA $6.0 r- 0 .- $5.0 $4.0 $3.0 $2.0 $1.0 2011 -2012 2012 -2013 2013 -2014 2014 -2015 2015 -2016 Estimated Projected 41 Town of Marana Annual Budget & Financial Plan Water Sales Description Permitted Use Rate Structure Consumption $ Revenue $ Change Other than Single Family 2011 -2012 R. Multi Family $ 3.47 Commercial $ 3.47 Industrial $ 3.47 Government $ 3.47 Stand i e/h drant $ 3.47 Assumptions The revenues projected are based on an anticipated increase of 250 customers. Fiscal year $ Revenue $ Change % Change 2011 -2012 3,281,913 (32,990) -1% 2012 -2013 3,455,329 173,416 5% 2013 -2014 3,767,459 312,130 8% 2014 -2015 Estimated 4,061,316 293,857 7% 2015 -2016 Projected 4,260,750 199,434 5% N $5.0 0 $4.0 $3.0 $2.0 $1.0 S- 2oii -2oi2 FY2015 -2016 The Town provides a potable water system service to residences and businesses within the service area. The revenue generated is used to cover the costs of administration, operations, maintenance and replacement of the water collection, treatment and delivery system. 2012 -2013 2013 -2014 2014 -2015 2015 -2016 Estimated Projected 42 Town of Marana Annual Budget & Financial Plan Wastewater Fees FY2015 -2016 Description The Town charges a fee to each sewage system user having a sewer connection or otherwise discharging sewage, industrial waste or other liquids into the Town's sewage system. Permitted Use The revenue generated is used to cover the costs of administration, operations, maintenance and replacement of the sewage collection and treatment system. Rate Structure r , • Monthl Service Fee 1 J Meter Size Dn M Per meter $ 12.63 Per 1,000 gallons $ 4.71 Assumptions The Town took operational control over the Marana Water Reclamation Facility (MWRF) in January 2012. The MWRF was under the operational control of Pima County prior to that date and all revenues, rights and responsibilities were with Pima County. Therefore, fiscal year 2011 -2012 represents the first year of operation of the MWRF for town and reflects one half year of revenue for that year. The revenues projected for fiscal year 2015 -2016 are based on an anticipated increase of 250 customers. Fiscal year $ Revenue $ Change % Change 2011 -2012 240,590 240,590 100% 2012 -2013 730,192 489,602 67% 2013 -2014 834,319 104 12% 2014 -2015 Estimated 889,740 55,421 6% 2015 -2016 Projected 950,989 61,249 6% N $1.0 0 2 $0.8 $0.5 $0.3 2011 -2012 2012 -2013 2013 -2014 2014 -2015 2015 -2016 Estimated Projected 43 Town of Marana Annual Budget & Financial Plan Airport Fees FY2015 -2016 Description The Marana Regional Airport receives revenues from air hangar leases, fuel charges and open tie - downs. Permitted Use These revenues are not restricted and may be used for any purpose. Rate Structure Pima Aviation, Inc. owns and operates the hangars, covered tie -down areas and storage facilities at the Marana Regional Airport. However, as part of the ownership arrangement, the Town receives revenues from a series of land, hangar, development and open tie -down leases and fuel usage fees from Pima Aviation, Inc. The Town owns the open tie -down areas. The rates and fees vary by type and are available on the Town's website. Assumptions The Marana Regional Airport is classified as a general aviation reliever airport for Tucson International. Several key capital projects will be vital to the continued growth of the Airport. The airport will be a key element of the Economic and Strategic plans. Staff conservatively projected a slight increase in the revenue number for fiscal year 2015 -2016. Fiscal year $ Revenue $ Change '7o Change 2011 -2012 242 (7 -3% 2012 -2013 258,179 16,115 6% 2013 -2014 285,662 27 10% 2014 -2015 Estimated 265,489 (20,173) -8% 2015 -2016 Projected 258,000 (7 -3% N $290.0 $280.0 O $270.0 $260.0 $250.0 $240.0 $230.0 $220.0 ir 2011 -2012 2012 -2013 2013 -2014 2014 -2015 2015 -2016 Estimated Projected 44 Town of Marana Annual Budget & Financial Plan PROJECTION OF FINANCIAL CONDITION BY FUND GROUP FY2015 -2016 i ULdi mii rufiu5 4Jy,`tw to'j 411q,UUL,UDD 41 I)J tZ t,Z' 0Z Jy,`tz t f oot 4oU,`tyL,7.3/ Town Funds and Fund Balance Information General Fund The General Fund is the Town's primary operating fund. It accounts for all financial resources except those required to be accounted for in other funds. As described earlier, approximately 95 percent of the General Fund's operating revenues are extremely sensitive to fluctuations in the regional and national economies. This was very apparent during the multi- year national, state and local economic recession. The Town proactively managed its budget through the depths of the great recession and beyond. As a result of that effort, the Town has maintained healthy reserve balances and, in fact, has increased General Fund balances modestly since fiscal year 2009 -10. The town estimates that approximately $1.8 million will be added for fiscal year 2014 -2015. $60 .° $50 $40 $30 $20 M 10 M $_ M 2015 Budget 2017 2018 2019 2020 2021 Recurring revenue Recurring expenditures The end of fiscal year 2015 -2016 fund balance is projected to be $15.4 million. This projected number includes contingent expenditure budget authorization of $5.0 million. By policy, uses of contingency 45 June 30, 2015 2015 -2016 2015 -2016 Transfers Transfers June 30, 2016 Fund Group Estimated Estimated Estimated In Out Estimated Fund Fund Balance Revenue Expenditures Balance General Fund $25,478,205 $37,335,567 $40,790,534 $ - $6,591,688 $15,431,550 Special Revenue 5 5 8 100,000 - 2,044,870 Capital Projects 21,364,909 47 57 - 2 9,112,368 Debt Service 1 2,864,015 8,376,309 4,899,359 - 421,522 Enterprise 5,680,499 19,555,363 26,551,787 4,425,523 488,863 2,620,735 Tnhornnl Cnrwiro Qr_1 Q07 2 Qf17 Ili A 2 Q07 fli A _ _ Qr_1 Qa ) i ULdi mii rufiu5 4Jy,`tw to'j 411q,UUL,UDD 41 I)J tZ t,Z' 0Z Jy,`tz t f oot 4oU,`tyL,7.3/ Town Funds and Fund Balance Information General Fund The General Fund is the Town's primary operating fund. It accounts for all financial resources except those required to be accounted for in other funds. As described earlier, approximately 95 percent of the General Fund's operating revenues are extremely sensitive to fluctuations in the regional and national economies. This was very apparent during the multi- year national, state and local economic recession. The Town proactively managed its budget through the depths of the great recession and beyond. As a result of that effort, the Town has maintained healthy reserve balances and, in fact, has increased General Fund balances modestly since fiscal year 2009 -10. The town estimates that approximately $1.8 million will be added for fiscal year 2014 -2015. $60 .° $50 $40 $30 $20 M 10 M $_ M 2015 Budget 2017 2018 2019 2020 2021 Recurring revenue Recurring expenditures The end of fiscal year 2015 -2016 fund balance is projected to be $15.4 million. This projected number includes contingent expenditure budget authorization of $5.0 million. By policy, uses of contingency 45 Town of Marana Annual Budget & Financial Plan FY2015 -2016 require Council approval which is consistent with the Town's financial policies and utilization of those resources. Estimated ending fund balance is approximately 50% of the projected fiscal year's General Fund revenue. This is well above the acceptable level according to the Town's policy of fund balance (target of 25% of General Fund's budgeted revenues). The following chart shows fund balance levels along with the 25% reserve requirement target. $30.0 o $25.0 X $20.0 $15.0 $10.0 $5.0 2011 -2012 2012 -2013 2013 -2014 2014 -2015 2015 -2016 Estimated Projected Fund Balance Required Reserve Special Revenue Funds The special revenue funds account for the proceeds of specified revenue sources, other than major capital projects, legally restricted to expenditures for specific purposes. For Fiscal year 2015 -2016 the Town has budgeted $1.0 million in funding for unanticipated grants and contributions. This is the fourth year of such funding, and it will provide the Town the revenue and expenditure authority required to take advantage of grants and similar opportunities that may occur during the year. Additionally, this funding mechanism removes the impact of grant activity on the operating budgets in the General Fund. Capital Projects Funds The capital projects funds account for resources to be used for the acquisition or construction of capital facilities, equipment and infrastructure other than those financed by the enterprise funds. The ending fund balance is projected to decrease due to the anticipated completion of existing capital projects. Debt Service Funds The debt service funds account for the accumulation of resources and the payment of general long -term debt principal, interest, and related costs. The ending fund balance is projected to be $0.8 million, which is primarily associated with deposits held related to the Gladden Farms Community Facilities District (a discretely presented component unit). Enterprise Funds The enterprise funds are used to account for operations that (1) are financed and operated in a manner similar to private business enterprises, where the intent of the Town Council is that the costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges, or (2) where the Council has decided that periodic determination of revenues earned, 46 Town of Marana Annual Budget & Financial Plan FY2015 -2016 expenses incurred, and /or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purposes. For fiscal year 2015 -2016, Enterprise Funds include a Wastewater Utility Fund to account for the activities of this new enterprise. The projected ending balances in the enterprise funds are primarily attributable to the Downtown Sewer Conveyance System project which anticipates spending approximately $4.0 million in fiscal year 2015 -2016. The funding for that project is anticipated to be in the form of an inter - fund borrowing between the Wastewater Fund and the General Fund. In addition to the Wastewater Fund, the Town has Water Utility and Airport Enterprise funds. 47 Town of Marana Annual Budget & Financial Plan NW N �F 91 MARANA17 ' This page intentionally left blank FY2015 -2016 48 Town of Marana Annual Budget & Financial Plan �pW N OF 9 MARANA 7 gRIZON�' Department Budgets FY2015 -2016 The Department Budgets section contains supporting information including an organizational chart, department overview, accomplishments, goals and performance measures. Also included is a financial summary page and the total number of authorized employees. 49 f � The Department Budgets section contains supporting information including an organizational chart, department overview, accomplishments, goals and performance measures. Also included is a financial summary page and the total number of authorized employees. 49 Town of Marana Annual Budget & Financial Plan NW N �F 91 MARANA17 ' This page intentionally left blank FY2015 -2016 50 Town of Marana Annual Budget & Financial Plan MAYOR &TOWN COUNCIL Department Overview The Marana Town Council is committed to providing its residents with a high standard of living, efficient municipal services, and progressive community planning. Their actions are based on solid values, uncompromising integrity, and servant leadership for the community. 2014 — 2015 Accomplishments • Adopted a structurally balanced operating budget • Approved Strategic Plan III Update • Integrated the Strategic Plan elements into the annual budget process Performed public outreach on issues affecting the town 2015 — 2016 Goals & Objectives • Continue Strategic Plan implementation • Ensure the use of the Strategic Plan in the development of the annual budget • Maintain regular briefing reports and Council Executive Reports • Support legislative priorities Ensure that Marana remains a safe, clean and healthy community FY2015 -2016 51 Community Intergovernme n or Policv Outreach relations Development Town of Marana Annual Budget & Financial Plan FY2015 -2016 Expenditures by Category r STRATEGIC PLAN MEASURES AND INDICATORS FY 2015 Projected FY 2016 Budget Council Strategic Expected Outcome Performance Indicator FY 2013 FY 2014 FY 2015 FY 2016 Plan Goa/ $9 Actual Actual Projected Budgeted 0 � ° Use the Strategic Plan Number of Strategic Plan $3,953 $13,570 Total by Category $269,259 > in the development of initiatives met through budget 18 10 10 10 the annual budget process o Number of Council Executive ru > Document and Re orts distributed to staff p 12 12 12 12 disseminate and elected officials '—' 016 information to Council Ul members and the Number of Council Daily community reports distributed to staff and 45 50 50 50 a elected officials Number of public Alopen 2 1 2 2 4-) ru house" meetings held > Communicate openly Number of presentations given and effectively with to civic groups or 25 10 10 10 members of the Homeowners' Associations V) a) M Community Number of information booths 3 2 2 2 0 a put up at events 1 1 Expenditures by Category FY 2013 Actual FY 2014 Actual FY 2015 Projected FY 2016 Budget Personnel & Benefits Cost* $253,689 $256 $237,895 $260,157 Contracted Services $9 $5,896 $5,193 $20,611 Operating Supplies & Equipment $6,304 $4,634 $3,953 $13,570 Total by Category $269,259 $266,943 $247,041 $294,338 *Note: Town Council does not have FTE's. Town Council members are paid a stipend and are eligible to receive benefits. 52 Town of Marana Annual Budget & Financial Plan TOWN MANAGER Department Overview The Town Manager's Office, under the policy and direction of the Town Council, the Town Manager's Office provides oversight, support and coordination of administrative activities across the Town. The Manager's Team provides leadership and vision to town staff for the benefit of the entire Marana community. Using the Strategic Plan, we implement successful strategies to tackle the challenges and growth in the Town. The Manager's Team promotes responsiveness and efficient policies and procedures to ensure the highest quality of life for residents and businesses. The Manager's Team believes in strong partnerships with our business and development communities, our neighboring municipalities, and various interest groups in the area. We are committed to providing the highest level customer service and effective solutions to complex changes. The Manager's Team will never compromise our integrity or the public's trust. 2014 - 2015 Accomplishments • Produced a structurally balanced FY 2014 - 2015 budget • Developed the Strategic Plan III • Created and implemented the Special Events Team for the expansion of our Signature Events 2015 — 2016 Goals & Objectives • Continue efforts to secure a sustainable water resources portfolio for the community • Maintain a structurally balanced budget • Support and maintain strategic partnerships • Create a " "Solutions Team" to facilitate rapid response for business inquiries, help solve process problems and minimize the point of contact for permitting or other procedures Market the Town's high quality K -12 education as a compelling factor for families relocating as part of business /industry recruitment efforts Evaluate and continuously improve citizen participation and community outreach FY2015 -2016 53 Administration JP 99, Ir Communi Council Support tY PP Staff Oversigh Support Services 11 `p Outreach Constituency 't .9 11 Town of Marana Annual Budget & Financial Plan Develop an on -line educational tool to highlight departments and Town of Marana services • Lobbying for legislative priorities FY2015 -2016 P I Expenditures by Category T STRATEGIC PLAN MEASURES AND INDICATORS I FY 2016 Budget Personnel & Benefits Cost COUnC // Strategic Expected Outcome Performance Indicator FY 2013* FY 2014 FY 2015 FY 2016 Plan Goa/ $183,296 $185,846 Actual Actual Projected Budget rZ 0 $193,290 Total by Category $957,972 $981,789 $1,315 $1,544,830 fu Provide innovative $981,789 $1,315,651 $1,544,830 0 ways for citizens to , Number of Managers � � make inquiries and employee update sessions 4 4 4 4 0 requests for service, held a and receive responses 0 in a timely fashion 0 Number of public X %open 15 15 15 15 house" meetings held 0 ru o Ensure transparency Number of Manager's "'Ride 'E and open Alongs" with Police 14 14 14 14 '—' Ec;6 communication Officers N all levels of o t hroughout Q) the organization Town /City Managers Meetings 0) a (Town of Oro Valley, Sahuarita, City of Tucson and 3 4 10 12 City of South Tucson) P I Expenditures by Category : 0 FY 2013* Actual . W FY 2014 Actual FY 2015 Projected I FY 2016 Budget Personnel & Benefits Cost $829,783 $823,460 $1,000,402 $1,165,694 Contracted Services $112,610 $110,895 $183,296 $185,846 Operating Supplies & Equipment $15,579 $47,434 $131,953 $193,290 Total by Category $957,972 $981,789 $1,315 $1,544,830 54 Expenditures By Category FY 2013* FY 2014 FY 2015 FY 2016 Actual Actual Projected Budget General Fund $932,991 $959,032 $1,273,133 $1,503,103 Bed Tax Fund $24,981 $22,757 $42,517 $41,727 Total by Fund $957,972 $981,789 $1,315,651 $1,544,830 54 Town of Marana Annual Budget & Financial Plan FY2015 -2016 I M AUTHORIZED - • • FY 2013* Actual FY 2014 Actual FY 2015 Projected FY 2016 Budget Town Manager 1.00 1.00 1.00 1.00 Deputy Town Manager 1.00 1.00 1.00 1.00 Assistant to the Town Manager - - 1.00 1.00 Management Assistant 1.00 2.00 2.00 2.00 Senior Executive Assistant - 1.00 1.00 1.00 Emergency Management and Safety Coordinator - 1.00 1.00 1.00 Public Information Officer (PIO) 1.00 1.00 1.00 1.00 Graphic Designer 1.00 1.00 1.00 1.00 Administrative Assistant 0.50 1.00 1.00 1.00 Customer Service Specialist 2.13 1.13 1.13 1.13 Special Events Coordinator - - - 1.00 Council Liaison 1.00 - - - Total Town Manager 9.63 10.13 11.13 12.13 */Vote: During FY 2012, the Office of Strategic Initiatives was formed, and 3 positions and the related expenditures were moved to that division of the Manager's office. 55 Town of Marana Annual Budget & Financial Plan NW N �F 91 MARANA17 ' This page intentionally left blank FY2015 -2016 56 Town of Marana Annual Budget & Financial Plan TOWN CLERK Department Overview The Town Clerk is responsible for oversight of Council meetings, town elections, including candidate orientations, candidate filings, campaign finance and financial disclosure reports, public records, claims management, liquor licenses and the coordination of interdepartmental services related to town. Under the direction of the Town Manager's office, the Town Clerk handles claims against the town, prepares official Council agenda packets, records official minutes of all Council meetings, and is staff to the Community Connections program and the Marana Citizens' Forum. Community and Progress and Innovation are keystones of the Strategic Plan that enhance the mission of the Town Clerk's department, which is to assist the public and internal staff with accurate and timely information. 2014 -2015 Accomplishments Records Administration • Essential Records completed • Laserfiche digital imaging is moving forward • Employed Versatile software to manage permanent records • Refine Public Records Request Administrative Directive — in draft with Legal department Implemented Laserfiche cleanup with all departments File room inventory of transitory and permanent public records Council and Department Organization • Updated AgendaQuick software for electronic agenda preparation • Continue to provide agenda training to all staff • Member of the town's safety team • Conducted public outreach for Community Connections, Marana Citizens' Forum • Two staff working toward Election Official certification Two staff working toward Municipal Clerk Certification Town Clerk facilitated Marana Citizen's Forum beginning Fall 2014 FY2015 -2016 57 { Council Records Managerrtr ent ti Town of Marana Annual Budget & Financial Plan 2015 -2016 Goals & Objectives In addition to those items listed below, all goals and objectives noted above as `ongoing' will continue to be a focus objective during this period. Publish Request For Proposals (RFP) for agenda software in conjunction with Technology Services Begin public outreach for 2016 elections Redesign Clerk's web page FY2015 -2016 STRATEGIC PLAN MEASURES AND INDICATORS Alum I Council Strategic Expected Outcome Performance Indicator FY 2013 FY 2014 FY 2015 FY 2016 Plan Goa/ Actual Actual Projected Budgeted Regular and Special Agendas 45 NA NA NA Liquor Licenses processed 22 NA NA NA Recorded documents 85 NA NA NA 0 Posted quorum notices as \ 0 COUNCIL MEETINGS, required by statute — 24 hours 100% 100% 100% 100% : AGENDAS AND before meetin Agendas and backup E AFTER - COUNCIL U ACTION materials posted 24 hours 100% 100% 100% 100% before meeting o Draft minutes /Administrative Summary posted within 72 100% 100% 100% 100% hours after meetin Council documents scanned into Laserfiche within 72 100% 100% 100% 100% hours after meeting Prepare publicity pamphlets and process any arguments 100% NA NA NA received Notify residents of polling > locations and update Elections 100% 100% NA 100% 'E C: ELECTIONS AND web page :3 � CANDIDATE FILINGS E 06 No scheduled elections Ballot replacement center 100% NA NA NA 0 a until Fall 2016 Receive and publish 0 Candidate filings within 24 100% NA NA 100% hours of receipt Receive annual Financial 100% 100% 100% 100% Disclosure Statements 58 Town of Marana Annual Budget & Financial Plan FY2015 -20 STRATEGIC PLAN MEASURES AND INDICATORS (continued) Council Strategic Expected Outcome Performance Indicator FY 2013 FY 2014 FY 2015 FY 2016 Plan Goa/ Actual Actual Projected Budgeted Public records requests acknowledged within 24 hours 100% 100% 100% 100% of receipt Processed records requests 95% 95% 95% 95% completed within 72 hours Permanent records properly 100% 100% 100% 100% stored in acid -free boxes 0 All non -DSC files at MOC 0 PUBLIC RECORDS, RECORDS records building inventoried 85% 85% 85% 85% C: �� MANAGEMENT & E od ADMINISTRATION Clerk's file room inventory of U a all permanent and non- 50% 60% 65% 75% permanent records 0 Electronic inventory of all 0 25 /0 0 30 /0 0 40 /0 0 50 /o town records in Versatile Records destroyed in timely 90% 90% 95% 100% manner Provide adequate storage 50% 50% 50% 100% space for town's records Advertise and recruit 50% 100% 100% 100% additional participation COMMUNITY RELATIONS (Citizen Forum, Board of Adjustment, Planning & Zoning) NA New 100% 100% Marana 2.0 Citizen NA NA NA New Forum o numbers issued o Tracking 'E within 24 hours of notification NA 100% 100% 100% E o6 of incident Insurance claims in process 50 60 0 o within five days of incident 100% 100% NA 100% notification /claim reviewed Attempted contact with adverse insurance company NA 100% 100% 100% INSURANCE CLAIMS within 72 hours of receipt of insurance information Routed new claims to Finance and Legal within 24 hours of NA 95% 100% 100% receipt of completed incident report Successful restitution /recovery against NA 90% 95% 95% adverse party 59 Town of Marana Annual Budget & Financial Plan FY2015 -20 M 0 : 0 Expenditures by Category FY 2013 Actual , . FY 2014 Actual a] FY 2015 Projected I FY 2016 Budget Personnel & Benefits Cost $218,155 $233,026 $230,544 $252,611 Contracted Services $135,613 $21,939 $15,139 $23,404 Operating Supplies & Equipment $1,983 $1,802 $1,619 $4,550 Total by Category $355,751 $256,767 $247,301 $280,565 60 FY 2013 Actual FY 2014 Actual FY 2015 Projected FY 2016 Budget Town Clerk 1.00 1.00 1.00 1.00 Records Administrator - 1.00 1.00 1.00 Assistant to the Town Clerk 1.00 1.00 1.00 1.00 Deputy Town Clerk 1.00 - - - 3.00 3.00 3.00 3.00 60 Town of Marana Annual Budget & Financial Plan HUMAN RESOURCES Department Overview The Human Resources Department's mission is to support and advance the Town of Marana by hiring, developing and keeping the best talent. In collaboration with all Town employees, we work to promote Marana's culture and an organization of excellence. 2014 — 2015 Accomplishments Continued the communication and inculcation of our Cultural Values throughout the Town and town processes (including talent selection, performance evaluation, and employee recognition though the Values In Action blog). • Designed, implemented and monitored Cultural Values pay awards for employees. • Designed, and rolled out an Employee Appreciation and Recognition week celebrating the accomplishments of the organization, employee achievements and service tenure. • Invested in employee leadership development (2 Leadership Day retreats, AGTS Supervisor's Academy, Eller College Foundations in Public Sector Leadership and Southwest Leadership Program). • Completed bi- annual Respectful Workplace Behavior training for all employees. • Developed and presented a Career Development workshop for Town leaders. • Implemented self- funding for employee medical /health insurance. • Continued working with the Benefits Committee (education, plan design, and employee feedback on benefits) and incorporated the Wellness Committee, to increase input from all departments, providing added conduits for sharing information, and designing health provider plans throughout the year. • Automated Hartford billing file feed process. • Trained and achieved Town wide HIPAA and Affordable Care Act compliance. • Conducted contract renewal negotiations on benefits plans. Coordinated the annual Employee Benefits and Wellness Fair and conducted Employee Benefits Open Enrollment themed Challenge Yourself. • Implemented a fully automated user friendly applicant process and tracking system. • Developed Personnel Action training manual for electronic form use and trained department liaisons. • Implemented automated Family Medical Leave Act tracking software. • Implemented a web Onboarding page and department specific onboarding program. • Developed and implemented a dedicated wellness program to support employee health through four focus areas: Physical Wellness, Mental Wellness, Nutrition and Disease Prevention & Management. FY2015 -2016 61 Benefits Employee Classification Management Relations Compensation Town of Marana Annual Budget & Financial Plan • Established blood source testing program through US Healthworks. 2015 — 2016 Goals & Objectives • Launch recruitment and hiring process training for all leadership team members. • Implement an employee /leadership development program (on -going career development and introducing work rotation and mentorship programs). • Assess town wide training needs and develop a strategic training plan. • Incorporate feedback from leadership focus groups to enhance and support a more effective and user friendly performance management process. FY2015 -2016 62 Council Strategic Expected Outcome Performance Indicator FY 2013 FY 2014 FY 2015 FY 2016 Plan Goa/ Actual Actual Projected Budget Create a performance evaluation tool that can identify and reward employee N/A 300 N/A N/A innovation and employee performance that supports our strategic initiatives Create an employee development /succession program with a skills Create an organization inventory of our employee of excellence base and identify opportunities N/A N/A 320 340 for cross - departmental collaboration, and identify o assignments for employees > to support our strategic initiatives and projects _0 Continue Employee Forum to fu include all employees in Ul collaborating on town -wide N/A N/A N/A N/A issues and strategic initiatives 0 a Recognize employees and members of the community through recognition and N/A N/A N/A 340 rewards programs Identify methods and opportunities for showcasing N/A N/A N/A On -going Marana achievements Participate in award and recognition events for Town programs, projects and N/A N/A N/A 340 services as opportunities arise 62 Town of Marana Annual Budget & Financial Plan FY2015 -20 STRATEGIC PLAN MEASURES AND INDICATORS (continued) Ama iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillillillillilliilliillillillillillI In I 1 FY 2013 111 FY 2014 FY 2015 FY 2016 Expected Outcome Performance Indicator Plan Goa/ Actual Actual Projected Actual Actual Projected Budget Increase employee knowledge Encourage Town staff to seek of operations in other certifications and credentialing departments by implementing 60 to expand professional N/A N/A N/A On -going and scheduling Employee expertise 'E :3 @ Connections program Link employee training to an V X °' Survey town staff to identify identified need or goal N/A N/A N/A 340 training needs that can be Identify and implement a 0 addressed by internal staff, N/A succession /growth N/A N/A N 0 development plan for Town N/A N/A N/A 340 > employees 0) 0 U � '—' ru committee Embed values into 10 10 N/A N/A fu a performance management Ul instruments and recruitment N/A N/A 360 410 practices Cn 0 Create a performance -based pay system based on objective criteria linked to strategic plan N/A N/A 340 340 goals and cultural values Support individual employee recognition by professional organizations N/A N/A N/A 50 STRATEGIC PLAN c::: MEASURES AND INDICATORS (continued), I A Counc // Strategic Expected Outcome a M Performance Indicator a FY 2013 FY 2014 FY 2015 FY 2016 Plan Goa/ Actual Actual Projected Budget Increase employee knowledge of operations in other departments by implementing 60 75 55 40 and scheduling Employee 'E :3 @ Connections program V X °' Survey town staff to identify U C training needs that can be 0 addressed by internal staff, N/A 300 N/A N/A N and are linked to an identified E �fo need strategic goal 0) Implement a town -wide safety U � ru committee by first identifying 10 10 N/A N/A a a chair and members and utilizing SW Risk /AMRPP 63 Town of Marana Annual Budget & Financial Plan FY2015 -20 1'r STRATEGIC PLAN MEASURES AND INDICATORS FY 2015 Projected (continued) Personnel & Benefits Cost $477,206 001 Expected Outcome Performance Indicator 2013 =ActuaP FY 2015 FY 2016 $102,810 Operating Supplies & Equipment $66,036 Actual $64,716 Projected Budget - $19 Identify process to create a - Total by Category $621,384 $646,236 $658,961 $800,451 classification and compensation philosophy to 0.5 0.5 N/A N/A recruit and retain quality professional staff Complete an RFP to identify and contract professional .2 1 7 consultant services to conduct a phased classification, and compensation study with the 1.0 N/A N/A N/A 0 o classification project C completed in FY13 and 6J compensation completed in .N FY 14 E 0) Departments working on U ° specific projects should ru consider if individual students, ° ' ra student teams or entire N/A N/A N/A N/A classes could be used to help assist with the project or initiative Ensure Marana residents and business owners experience excellent customer service N/A N/A N/A N/A interactions El I Expenditures by Category FY 2013 Actual FY 2014 Actual FY 2015 Projected FY 2016 Budget Personnel & Benefits Cost $477,206 $496,511 $529,580 $565,497 Contracted Services $78,142 $81,474 $64,666 $102,810 Operating Supplies & Equipment $66,036 $49,181 $64,716 $132,144 Capital Outlay - $19 - - Total by Category $621,384 $646,236 $658,961 $800,451 64 Town of Marana Annual Budget & Financial Plan FY2015 -20 65 FY 2013 Actual FY 2014 Actual FY 2015 Projected FY 2016 Budget Human Resources Director 1.00 1.00 1.00 1.00 Assistant Human Resources Director - 1.00 1.00 1.00 Sr. Human Resources Analyst 2.00 2.00 2.00 2.00 Human Resources Analyst - - 1.00 1.00 Executive Assistant - 1.00 1.00 1.00 Human Resources Technician 1.00 1.00 - - Employee Relations Administrator 1.00 - - - Administrative Assistant 0.50 - - - Total Human Resources 5.50 6.00 6.00 6.00 65 Town of Marana Annual Budget & Financial Plan NW N �F 91 MARANA17 ' This page intentionally left blank FY2015 -2016 66 Town of Marana Annual Budget & Financial Plan FINANCE DEPARTMENT Department Overview The Finance Department provides financial support services throughout the Town including accounting, fiscal planning, treasury services, cash receipts, purchasing, accounts payable, payroll, debt management, development and monitoring of the annual operating budget, establishing and monitoring internal controls, preparing the Comprehensive Annual Financial Report, facilitating external audits and independent reviews and grant management. 2014 — 2015 Accomplishments • Received the Distinguished Budget Presentation Award from the Government Finance Officers of America (GIFOA) • Received the Certificate of Excellence in Financial Reporting from the Government Finance Officers of America • Successfully implemented PSN (Payment Service Network) for Utilities department to accept online bill payments Established a new fuel card system town wide for the purchase of fuel for town vehicles • Migrated town wide capital assets out of Fund Balance into a new Munis module that allows for integrative record keeping 2015 — 2016 Goals &Objectives • Receive the Distinguished Budget Presentation Award from the Government Finance Officers of America (GFOA) • Receive the Certificate of Excellence in Financial Reporting from the Government Finance Officers of America • Continue to add and support departments for services related to online bill pay • Work to develop and advance an ACH vendor payment process • Assist in a transparency project to make available financial information on our Town's department webpage FY2015 -2016 67 Budget Accounting L ocuremen Treasury ales Tax & Administration Management Audit M Town of Marana Annual Budget & Financial Plan FY2015 -20 Expenditures by Category STRATEGIC PLAN MEASURES AND INDICATORS FY 2016 Budget Personnel & Benefits Cost Cou ncil Strategic Expected Outcome Performance Indicator FY 2013 FY 2014 FY 2015 FY 2016 Plan Goa/ $130,603 $196,130 Actual Actual Projected Budget $8,573 Receive the Total by Category $727,068 $896,662 $915,015 $1,092,364 Ul 0 Distinguished Budget Yes ru Presentation Award Award Received Yes (8 Yes Yes 0 0 from the Government consecutive) Finance Officers in America (GFOA) Receive the Certificate C of Excellence in m �° 1 Financial Reporting Yes a > Award from the Award Received Yes (7 Yes Yes a C Government Finance consecutive) Officers in America GFOA 0 Invoices processed 11 450 10 11 11 ru 0 Accounts payable checks C: Execute efficient � accounts payable and processed 6,105 5,752 6,000 6,250 payroll activities o Payroll checks direct deposited 7,230 7,510 7,750 8 Expenditures by Category 2013 Actual FY 2014 Actual FY 2015 Projected FY 2016 Budget Personnel & Benefits Cost $597,016 $757,607 $775,839 $890,234 Contracted Services $122,107 $131,613 $130,603 $196,130 Operating Supplies & Equipment $7,945 $7,442 $8,573 $6,000 Total by Category $727,068 $896,662 $915,015 $1,092,364 68 Town of Marana Annual Budget & Financial Plan FY2015 -20 69 FY 2013 Actual FY 2014 Actual FY 2015 Projected FY 2016 Budget Finance Director 1.00 1.00 1.00 1.00 Finance Manager 1.00 1.00 1.00 1.00 Management & Budget Analyst 1.00 1.00 1.00 1.00 Payroll Administrator 1.00 1.00 1.00 1.00 Procurement Officer 1.00 1.00 1.00 1.00 Contracts Administrator - 1.00 1.00 1.00 Senior Accountant 1.00 1.00 2.00 2.00 Senior Accounting Clerk 1.00 1.00 1.00 1.00 Accounting Clerk 1.35 1.35 1.35 1.75 Administrative Assistant 0.50 0.50 0.50 0.50 Total Finance 8.85 9.85 10.85 11.25 69 Town of Marana Annual Budget & Financial Plan NW N �F 91 MARANA17 ' This page intentionally left blank FY2015 -2016 70 Town of Marana Annual Budget & Financial Plan LEGAL Department Overview The Marana Legal Department provides quality legal services to help the Town become a sustainable community with a high quality of life. The Legal Department provides legal advice to the Mayor and Council, the Town Manager's Office and all Town departments, and directly or through outside counsel represents the Town in litigation. The Legal Department also prosecutes misdemeanor offenses committed within the Town limits and serves as an intermediary between the police, court personnel, victims, witnesses and defendants. 2014 — 2015 Accomplishments • Commerce: Prepared and implemented incentive development agreements for key Marana real estate development projects, including the John Deere dealership (now open), the Marana Center /Tucson Premium Outlets project (under construction), and the San Joaquin Land Investments annexation (pending adoption of ADOT resolution) • Community: Provided top - quality municipal criminal and code enforcement, efficiently and fairly handling nearly 2000 misdemeanor prosecutions and over 40 civil Town Code enforcement matters; and prepared and provided legal support and advice for the adoption of 12 Town Code ordinances. • Innovation: Provided legal advice during the creation and implementation of the Marana Police Department's Fit for Duty voluntary officer wellness and physical fitness testing program. Heritage: Prepared agreements and provided legal advice in support of the Town's ongoing planning and development of the Heritage Park. • Recreation: Prepared agreements and provided legal advice regarding the acquisition of land for purposes of construction of the Tangerine Corridor Community Park. 2015 — 2016 Goals & Objectives • Commerce: Land Development Code update. Update the Land Development Code to enhance simplicity, understanding, and ease of use. • Community: Ethics training. Provide annual training for the Council Code of Ethics /Conduct. • Innovation: Two -way communication. Develop legal training program for department heads, managers, and employees in areas of relevance and interest, such as employee discipline, procurement and public records. Heritage: Marana Cotton Festival. Provide legal advice for expanding and promoting the Marana Cotton Festival (formerly Fall Harvest Festival) as a showcase of the Marana quality of life and its farming and ranching roots, including development of a policy regarding sponsorships and donations to signature events. FY2015 -2016 71 P Civil Legal Services Pqcrimi na1 Prosecution I Town of Marana Annual Budget & Financial Plan • Recreation: Loop system. Provide legal advice regarding expansion of Marana's Loop system, including preparing agreements with partners and neighboring jurisdictions to develop an extensive multi -use trail system in the Tortolita Mountains. FY2015 -2016 Wo M U 9 *11 Council FY 2015 Projected Expenditures by Category Strategic Expected Outcome Performance Indicator FY2013 FY2014 FY2015 FY 2016 Plan Goa/ Personnel & Benefits Cost Actual Actual Projected Budget $617,045 Provide high quality legal advice $676,982 Contracted Services $90,920 $82,367 $59,352 Ln o on personnel matters and in the percentage of successful $4,087 $3,350 $4,000 Total by Category Ln _6J ru review of personnel policies, outcomes in personnel 100% 92% 96% 96% 0) o procedures, administrative directives and Town Code matters personnel provisions U Ordinances reviewed and 21 35 24 30 a� Provide timely and accurate legal approved E E a dvice to the Town U U R esolutions reviewed and 112 114 132 135 approved \ Number of criminal cases 1 1 1 1 p rosecuted and closed a) � Prosecute misdemeanor cases DUI 211 162 150 145 E E efficiently and fairly Criminal traffic 634 513 485 470 • Criminal 785 695 670 655 U U • Domestic violence 112 111 110 109 U Civil traffic 9 6 25 20 Enforce civil traffic and Town 0 o Code violations U U Town Code 41 36 20 25 _� V . 2 > Provide legal advice and Number of successful "E instruction to the Marana Police claims and lawsuits E E Department to minimize Town arising from law 0 0 0 0 0 0 liability for state and federal enforcement action U U claims Wo M � . Expenditures By Category FY 201I FY 2014 Actual Actual FY 2015 Projected Expenditures by Category 2013 Actual FY 2014 Actual FY 2015 Projected FY 2016 Budget Personnel & Benefits Cost $618,286 $617,045 $617,038 $676,982 Contracted Services $90,920 $82,367 $59,352 $119,375 Operating Supplies & Equipment $4,480 $4,087 $3,350 $4,000 Total by Category $713,686 $703,499 $679,740 $800,357 72 Expenditures By Category FY 201I FY 2014 Actual Actual FY 2015 Projected FY 2016 Budget General Fund $713,686 $703,499 $679,740 $800,357 Total by Fund $713,686 $703,499 $679,740 $800,357 72 Town of Marana Annual Budget & Financial Plan FY2015 -20 73 FY 2013 Actual FY 2014 Actual FY 2015 Projected FY 2016 Budget Town Attorney 1.00 1.00 1.00 1.00 Deputy Town Attorney 1.00 1.00 1.00 1.00 Senior Assistant Town Attorney 1.00 1.00 1.00 1.00 Assistant Town Attorney - - - 1.00 Legal Assistant 1.00 1.00 1.00 1.00 Legal Document Clerk 1.00 1.00 1.00 Administrative Assistant 1.50 0.50 0.50 0.50 Associate Town Attorney 1.00 1.00 1.00 - Total Legal Mr 8.00 6.50 6.50 6.50 73 Town of Marana Annual Budget & Financial Plan NW N �F 91 MARANA17 ' This page intentionally left blank FY2015 -2016 74 Town of Marana Annual Budget & Financial Plan OFFICE OF ECONOMIC DEVELOPMENT AND TOURISM Department Overview To provide clear direction and coordination of economic development and tourism activities in Marana by the building of public /private sector partnerships to attract and retain a diverse business and employment base, support new local businesses, develop amenities and attractions to create a world class destination and provide a high quality workforce. To ensure that all departmental activities enhance and support the vision of the strategic plan by providing responsiveness to internal and external customers by the creation of those partnerships. 2014 — 2015 Accomplishments • Created the Office of Economic Development and Tourism Hired a consultant and completed a leads campaign for the Ritz Carlton Hired a consultant and successfully completed a DMO analysis for the Town to determine organization structure, asset inventory, stakeholder input, and marketing plan for the newly created department Hired a Tourism and Marketing Manager to implement the tourism vision of the Town • Collaborated with TREO to attract Duralar Technologies to the Town • Collaborated with Cottonwood Properties to attract Ventana Medical to the Town • Collaborated with International Towers to locate their business in Marana • Collaborated with Coronado Plumbing to locate their business in Marana • Revised the Marana Job Creation Incentive Program, which allowed for a 300% increase in utilization • Created the Downtown Marana Reinvestment Fund, which was utilized for consulting services to produce an asset inventory analysis, drainage analysis, monument signage purchase, Marana Main street marketing • Partnered with MUSD to create a SciTech Festival at the Founder's Day Event 2015 — 2016 Goals & Objectives • Develop a Business Retention & Expansion Program • Expand, and add to, the current incentive programs • Develop an Economic Development Strategic Plan and update the Economic Roadmap • Create a tourism website • Implement the Tourism Marketing Plan FY2015 -2016 75 op Tourism Town of Marana Annual Budget & Financial Plan FY2015 -20 76 Expenditures by Category FY 2013 FY 2014 Actual Actual Council Strategic Expected Outcome Performance Indicator FY 2013 FY 2014 FY 2015 FY 2016 Plan Goa/ $211,520 Actual Actual Projected Budget $129,083 Create & engage multi- Operating Supplies & Equipment - - $1,639 $4,200 Total by Category - disciplinary work teams $275,875 459,485 to ensure that in -house & external projects Creation of various taskforce's o incorporate best to analyze and implement best 0 0 0 95% practices, effective practices communications, and serve multiple service delivery goals. Create tourism website 0 0 0 100% E Implement pieces of Develop marketing campaign 0 Tourism Marketing Plan. and implement for the 100% Premium Outlet Mall U (V Develop an Economic Complete RFP, advertise, hire E Development Strategic a consultant, and produce 0 0 0 100 0 Plan E.D. Strategic Plan Review and identify financing 0 0 0 50% tools Allocate & maximize Collaborate with regional Town resources to economic development agency 0 0 0 50% recruit, maintain, and to increase 11 1win rate" of E expand businesses and business attraction U industry. Develop and implement a business retention & 0 0 0 50% expansion program 76 Expenditures by Category FY 2013 FY 2014 Actual Actual FY 2015 Projected FY 2016 Budget Personnel & Benefits Cost - - $145,153 $211,520 Contracted Services - - $129,083 $243,765 Operating Supplies & Equipment - - $1,639 $4,200 Total by Category - - $275,875 459,485 76 Town of Marana Annual Budget & Financial Plan FY2015 -20 Expenditures By Category FY 2013 Actual o FY 2014 FY 2015 Actual Projected FY 2016 Budget General Fund - - $140,432 $192,356 Bed Tax Fund $57 $267 Downtown Reinvestment Fund - - $78,142 Total by Fund - $275,875 $459,485 77 Town of Marana Annual Budget & Financial Plan NW N �F 91 MARANA17 ' This page intentionally left blank FY2015 -2016 78 Town of Marana Annual Budget & Financial Plan TECHNOLOGY SERVICES Department Overview The Technology Services Department provides Town departments with the leadership, skills and technology infrastructure that enable the effective, secure, and efficient use of technology solutions in support of the vision, principles and strategic goals of the Town of Marana. 2014 -2015 Accomplishments • Upgraded the dispatch equipment in the 911 communications center • Rebuilt the Town Web site • Upgraded bandwidth and built communications redundancy to the MOC • Created a new aerial layer for the Town GIS maps 2015 -2016 Goals & Objectives • Upgrading Town Mobile App and Website • Update the Town Technology Strategic Plan • Develop and publish web and mobile applications that provide a transparent view of publically accessible data FY2015 -2016 79 Infrastructure Appli ��, Town of Marana Annual Budget & Financial Plan FY2015 -20 I % Expenditures by Category STRATEGIC PLAN MEASURES AND INDICATORS I FY 2016 Budget 111 11L Counc il Strategic Expected Outcome Ir- Performance Indicator FY 2013 FY 2014 FY 2015 FY 2016 Plan Goa/ $654,411 $878,980 Actual Actual Projected Budget 0 Develop and maintain Capital Outlay $288,601 $20,421 - - _° Town's official maps GIS Ensure geo database data is $1,969,884 $2,517,151 o applications, and GIS updated at least weekly 100% 100% 100% 100% o data library for town- '—' wide use o Implement virtualization M M that provides o significant decrease in rZ hardware costs, greater Percentage of servers C6 flexibility and and virtualized 40% 60% 80% 95% Ul responsiveness to user needs, and reduction of 0 energy and server room a resources Average time to complete aS non- critical work orders (in 2.0 2.0 2.0 2.0 0 Provide technical support days) o for all data, voice, and Respond to high priority issues o video communications within 2 hours 100% 100% 100% 100% Network availability — uptime o 99 /0 0 99 /0 0 99 /0 0 99 /o Ul ° Ensure availability of of the Town network 24 x 7 o Town network and server Cn resources Server availability — uptime of 99% 99% 99% 99% all servers 24 x 7 I % Expenditures by Category : 0 :F FY 2013 Actual I FY 2014 Actual FY 2015 Projected I FY 2016 Budget Personnel & Benefits Cost $965,869 $1,107,077 $1,115,750 $1,267,604 Contracted Services $705,848 $656,550 $654,411 $878,980 Operating Supplies & Equipment $94,909 $216,839 $199,723 $370,567 Capital Outlay $288,601 $20,421 - - Total by Category $2,055,227 $2,000,887 $1,969,884 $2,517,151 80 Town of Marana Annual Budget & Financial Plan FY2015 -20 FY 2013 Actual FY 2014 Actual FY 2015 Projected FY 2016 Budget Technology Services Director 1.00 1.00 1.00 1.00 Technology Manager 2.00 2.00 2.00 2.00 Network Administrator 1.00 1.00 1.00 1.00 Database Administrator 1.00 1.00 1.00 1.00 Website Administrator - 1.00 1.00 1.00 Senior GIS Analyst 1.00 1.00 1.00 1.00 GIS Analyst 1.00 1.00 1.00 1.00 Technology Analyst 1.00 1.00 1.00 1.00 Senior Technology Support Specialist 2.00 2.00 2.00 2.00 Technology Support Specialist 1.00 1.00 1.00 1.00 Business Process Analyst 1.00 1.00 1.00 1.00 Senior Network Administrator - - - 1.00 Total Technology Services 12.00 13.00 13.00 14.00 Town of Marana Annual Budget & Financial Plan NW N �F 91 MARANA17 ' This page intentionally left blank FY2015 -2016 82 Town of Marana Annual Budget & Financial Plan DEVELOPMENT SERVICES ADMINISTRATION Department Overview To provide clear support, coordination and quality control oversight for the Town of Marana Development Services departments (Planning, Permits and Records, Building Safety and Engineering), Economic Development and Real Property to ensure that all departmental activities enhance and support the vision of the strategic plan by providing responsiveness to, and creating partnerships with, the development community. 2014 — 2015 Accomplishments • Reorganized DSC under the new Deputy Town Manager. Prioritized and expedited projects which created jobs, revenue, and community benefits. Rolled -out and implemented the new upgrades for CRW permit tracking software (Trakit9) and converted reports /documents in order to fully utilize its advantages. Promoted optimal communications within divisions of DSC. Began the expansion of the Town's records storage /archive space by working collaboratively with the Facilities Division. 2015 — 2016 Goals & Objectives • Hire and promote staff to best match qualifications and personalities required for their position. • Highlight current development activity in the town on a monitor located in the DSC reception area. • Enhance the DSC portion of the Town's website by making it more user - friendly and interactive. • Create an online permitting system for the town. • Optimize the applications available through CRW software. • Transfer record archives from Marana Operations Center to the new storage facility located on Sanders Road. FY2015 -2016 83 Customer Service Records Center DSC Reception Desk Town of Marana Annual Budget & Financial Plan Expenditures By Category FY 2013 Actual STRATEGIC PLAN MEASURES AND INDICATORS General Fund _ $242,052 Expenditures by Category Cou ncil Strategic Expected Outcome FY 2015 Projected FY 2016 Budget FY 2014 FY 2015 FY 2016 Performance Indicator FY 2013 Plan Goa/ Contracted Services $48,111 Actual Actual Projected Budget o Assist in the creation of $7,834 $5,530 $6,000 Total by Category $272,512 fu an on -line permitting Percentage complete of on- 40% 0% 0% 50% o 0 system for the Town of line permitting system a � Marana International Code 7 7 7 7 Improve staff training, Certifications received Q) E education and o 0 0 certification levels. Arizona Building Official Association code training 15 15 15 15 Sessions attended per year Streamline public processes to make it In -house plan reviews as a E easier for public and percent of total plan reviews 95% 95% 95% 95% 0 developers to work with taken the Town Single family dwelling plans 95% 97% 97% 97% reviewed within five days U Ensure sufficient response res to public for p p Model plan reviews completed o 95 /0 0 97 /0 0 97 /0 0 97 /o E permitting and within five days Field inspections completed U inspections within one business day of 95% 95% 95% 97% request Expenditures By Category FY 2013 Actual FY 2014 Actual FY 2015 Projected FY 2016 Budget General Fund _ $242,052 Expenditures by Category FY 2013 Actual FY 2014 Actual FY 2015 Projected FY 2016 Budget Personnel & Benefits Cost $217,288 $257,307 $200,230 $221,909 Contracted Services $48,111 $150,887 $41,261 $190,769 Operating Supplies & Equipment $7,113 $7,834 $5,530 $6,000 Total by Category $272,512 $416,028 $247,021 $418,678 Expenditures By Category FY 2013 Actual FY 2014 Actual FY 2015 Projected FY 2016 Budget General Fund _ $242,052 $291,825 $206,743 $233,359 Bed Tax Fund $30,460 $100,661 11,903 - Downtown Reinvestment Fund - $23,542 28,375 $185,319 Total by Fund $272,512 $453,028 $247,021 $418,678 FY2015 -20 84 Town of Marana Annual Budget & Financial Plan FY2015 -20 85 FY 2013 Actual FY 2014 Actual FY 2015 Projected FY 2016 Budget Development Services Center Manager 1.00 1.00 1.00 1.00 Executive Assistant 1.00 1.00 1.00 1.00 Customer Service Clerk - - - 1.00 Economic Development Manager 1.00 1.00 - - Development Services General Manager - 1.00 - - Total Neighborhood Services & Community Development 3.00 4.00 2.00 3.00 FY2015 -20 85 Town of Marana Annual Budget & Financial Plan NW N �F 91 MARANA17 ' This page intentionally left blank FY2015 -2016 86 Town of Marana Annual Budget & Financial Plan PERMITS &RECORDS Department Overview To provide the ultimate customer service experience to our permitting customers by providing oversight of, and accountability in, the permitting process; to provide a central contact for each customer and ensure accurate, quality and timely processing of permit applications. 2014 — 2015 Accomplishments • Advanced CRW to expand employee and customer interaction • Continued to cross - training between development coordinators and records personnel • Offered training courses for CRW and Versatile to ensure that teams are capable of following one another's tasks for projects to maximize communication and quality of service • Worked with Clerk's office to better determine retention /destruction through customized retention schedules 2015 — 2016 Goals & Objectives • Continued to cross - training between development coordinators and records personnel • Continued offering training courses for CRW and Versatile to ensure that teams are capable of following one another "s tasks for projects to maximize communication and quality of service • Worked with Clerk's office to better determine retention /destruction through customized retention schedules FY2015 -2016 87 e r m i titi n Records Center Town of Marana Annual Budget & Financial Plan FY2015 -20 M 1111EVITAII r Expenditures by Category FY 2013 Actual Council Strategic Expected Outcome Performance Indicator FY 2013 FY 2014 FY 2015 FY 2016 Plan Goal $49,747 $87,120 Actual Actual Projected Budget $121,874 $75,249 Complete in -house Operating Supplies & Equipment $12,455 $23,023 $10,626 $19,000 Total by Category reproductions within 1 95% 100% 100% 100% business day 0 Reformat forms and increase fu Streamline DSC availability of online 50% 100% 100% 100% processes and information procedures and improve public outreach Standardize all formats and 30% 75% 75% 80% checklists 0 Initiate and foster team dynamic through cross- 50% 50% 50% 75% training Draft comprehensive program Alternative hours and to allow for alternative 80% 0% 0% 0% Ln -6J > location permitting hours /location 0 program Develop implementation plan 95% 0% 0% 0% 0 Continue with pre - a > permitting meetings for Continue involvement with 100% 100% 100% 100% 0 0 Commercial pre- permitting meetings a Development o Department requirements for 60% 80% 80% 90% P fu all permits types 0 Outreach to other DSC CRW standards, guidance and o 100% 0 100 /0 0 100 /0 0 100 /o C: 14 administration 14 departments to facilitate Ln Ln permit processing Develop checklists 100% 50% 50% 75% Cross -train all permit clerks for 50% 75% 75% 75% 0 a- continuity of service M 1111EVITAII r Expenditures by Category FY 2013 Actual FY 2014 Actual FY 2015 Projected FY 2016 Budget Personnel & Benefits Cost $481,652 $395,480 $49,747 $87,120 Contracted Services $109,083 $121,874 $75,249 $71,995 Operating Supplies & Equipment $12,455 $23,023 $10,626 $19,000 Total by Category $603,190 $540,377 $135,622 $175,115 88 Town of Marana Annual Budget & Financial Plan FY2015 -20 FY 2013 Actual FY 2014 FY 2015 Actual Projected FY 2016 Budget Records Clerk - - - 1.00 Document Imaging Clerk 1.50 1.50 1.50 .50 Real Property Acquisition Agent 1.00 - - - Senior Permit Clerk 1.00 1.00 - - Development Coordinator 2.00 1.85 - - Permit Clerk 3.00 3.00 - - Project Coordinator 1.00 1.00 - - Total Permits & Records 9.50 8.35 1.50 1.50 89 Town of Marana Annual Budget & Financial Plan NW N �F 91 MARANA17 ' This page intentionally left blank FY2015 -2016 90 Town of Marana Annual Budget & Financial Plan BUILDING SAFETY Department Overview The Building Safety Department is responsible for establishing the minimum requirements that safeguard the public health, safety and general welfare through structural strength, electrical /plumbing /mechanical capacity, means of egress of facilities and properties, stability, sanitation, adequate lighting and ventilation, energy conservation and safety to life and property from fire and other hazards attributed to the built environment. These crucial elements in building safety are addressed during the plan review and the inspection process. The department also assures the safety of structures for first responders, such as fire fighters and other emergency responding agencies. Code enforcement is an essential function of the building safety department's commitment to provide a safe and attractive built environment for our citizens and visitors to our community. This is accomplished through adoption of the most up -to -date technical building code set, and administration of that code set through field inspection. The building safety department in an effort to provide the highest level of service to our community collectively works with fire service agency within the town to administer provisions of fire code. Our goal as the building safety department is maintain the vision of the town, by incorporating the strategic plan into our policies and procedures whenever possible. The building safety department has a staff of 13 full time employees. Staff is committed in supporting the daily operations of the town's Development Services and Business Development Center. The department staff consists of 4 plan review staff members, 4 inspectors, 4 permitting clerks and the department director. 2014 — 2015 Accomplishments • Complete plan review for the Tucson Premium Outlet Center within 30 works days. • Updated our permit cards to be user friendly • Easier to use by applicant • Scheduling inspection and logging inspections results is more efficient • Implemented the use of tablets for inspection staff to use in the field FY2015 -2016 91 Building �u�rdin� �a�`��y' � Safes �uildi�� safety ESuilding Safet�{ Inspections Plans Examiners Permit Clerks Code Enforcement ' Town of Marana Annual Budget & Financial Plan • Completed all scheduled inspections on the date requested • Permitting clerks now have a dedicated email addresses used for expediting over the counter permits • Revamped our SFR permit issuance procedures 0 Reduced steps needed to complete 2015 -2016 Goals & Objectives • Continue to foster the development of Building Safety as an efficient department • Permit Processing • Plan Review resources • Plan Review and Inspection projects • Delivery of the highest level of customer service • Streamline our permit processing, plan review and inspection services • Building Code Enforcement • Work with Code Enforcement in developing a better working program • Develop a process that educates about violations • Complete Plan Review and Inspections within target service dates • Develop plan review checklist to reduce review times • SFR Model Plan Processing • E -codes for plan review staff's desktop PC • Field Inspections • Develop internal training resource • Checklist for quick response inspection items • Business Development Services • Create structure for our BDC • Transform our C of 0 permit procedures to be effective and efficient • Permit Clerks • Develop internal training sessions • Assist permitting clerks in creating an open communication work environment • CRW • Develop CRW to be an efficient and effective tool for the town • Provide training for best practices for CRW • Arrange fixed data in CRW to increase efficiencies within departments • Set financial window with proper Munis codes and feeing information from adopted fee schedule • Complete a pathway for communication pathway between CRW and Munis that will allow us to receipt directly from CRW. Review the 2015 Icodes for possible adoption by the town • Seek educational opportunities for staff that helps develop their skill sets FY2015 -2016 92 Town of Marana Annual Budget & Financial Plan FY2015 -20 1 7 0 Expenditures by Category FY 2013 Actual 9 1 FY 2014 Actual 1:1 FY 2015 FY 2016 Projected Budget Personnel & Benefits Cost $567,207 $675,229 Cou ncil Strategic Expected Outcome Contracted Services FY 2013 FY 2014 FY 2015 FY 2016 Performance Indicator Plan Goa/ $48,702 $23,324 Actual Actual Projected Budget - - Total by Category $612,937 $757,694 $935,196 $1,082,267 � E Perform building Total number of building 17,000 17,500 18,000 19,000 E inspections p inspections performed p p U E Number Perform inspections for of Building ode g E E building code compliance g p Compliance inspections 15 20 23 30 performed U 1 7 0 Expenditures by Category FY 2013 Actual 9 1 FY 2014 Actual 1:1 FY 2015 FY 2016 Projected Budget Personnel & Benefits Cost $567,207 $675,229 $900,529 $967,548 Contracted Services $14,067 $12,180 $11,343 $61,235 Operating Supplies & Equipment $31,663 $48,702 $23,324 $53,484 Capital Outlay - $21,583 - - Total by Category $612,937 $757,694 $935,196 $1,082,267 93 Town of Marana Annual Budget & Financial Plan FY2015 -20 94 FY 2013 Actual FY 2014 Actual FY 2015 Projected FY 2016 Budget Building Safety Director 1.00 1.00 1.00 1.00 Chief Building Inspector 1.00 1.00 1.00 1.00 Senior Plans Examiner 1 1.00 2.00 2.00 2.00 Plans Examiner 2.00 1.00 1.00 1.00 Plan Review Technician 1.00 1.00 1.00 1.00 Building Inspector II 1.00 2.00 2.00 2.00 Building Inspector I 1.00 1.00 1.00 1.00 Senior Permit Clerk - - 1.00 1.00 Permit Clerk - - 3.00 3.00 Total Building Safety 8.00 9.00 13.00 13.00 94 Town of Marana Annual Budget & Financial Plan PLANNING Department Overview The Marana Planning Department is dedicated to the physical, social and economic excellence of the Town through sound professional planning practices; consistent policy advice; active public participation and superior public service to promote the welfare and quality of life of the community. The Planning Department is responsible for administering and implementing the General Plan and the Land Development Code. The department provides support and recommendations to the Town Council and Planning Commission to assist each in making decisions regarding land uses and development proposals. The Department processes applications for new development and redevelopment within the Town such as site plan reviews, special use requests, planned development proposals, subdivision proposals and rezoning requests to ensure compliance with Town requirements. 2015 — 2016 Accomplishments Staff participated on an interdisciplinary team to create the Strategic Plan III which includes several updated directives for the Planning Department. These include a comprehensive update of the Land Development Code, Strategies to enhance customer service, ensuring that new development projects connect to our town trails and recreation amenities and providing training opportunities for our staff to stay current with innovative planning practices. Staff collaborated with our Development Services team on several commercial and residential projects that are or will soon be integrated into the fabric of our community. These include Marana Center (Simon Premium Outlets), Stotz Equipment (John Deere), Dunkin' Donuts, Taco Bell, Village Inn, McDonald's, Baggin's, U -Haul, Home Plate Sports Pub, Surf Thru Car Wash, Tractor Supply, Ventana Medical and Marana Technology Campus. Planning staff served an integral role ensuring the timely approvals and permitting for the Simon Premium Outlet Mall. Ahand - picked team was assembled to fast -track this project so the Simon group could meet their internal deadlines. There were several challenging hurdles that included amendments to planning documents and engineering and building design that were successfully resolved. This was accomplished through monthly round table discussions during the design process meant to address challenges and clarify policy so that once plans were submitted, staff review and approvals were granted in an abbreviated time. Planning staff is leading the sign code taskforce in updating Title 16; SignS, of the Marana Land Development Code. The project entails a complete in -depth review and analysis of the Town's existing sign regulations by an interdisciplinary team of Town professionals who are involved in the daily application and /or enforcement of sign regulations in our community. The intended result of the work performed by the taskforce is the creation of a code that helps maintain a clean and welcoming community, ensures that Marana is business friendly, and ensures that the community comes first. 95 FY2015 -2016 Development Re vie Development C��r�i� n��it�n � ti�n� Range Planning Town of Marana Annual Budget & Financial Plan 2016 - 2017 Goals & Objectives FY2015 -2016 1111r STRATEGIC PLAN MEASURES AND INDICATOR sA I Council Strategic Expected Outcome Performance Indicator FY 2013 FY 2014 FY 2015 FY 2016 1 Plan Goal Actual Actual Projected Budget Staff will review the current o Land Development Code and Number of Code Text propose changes to the Code Amendments processed o > where necessary. Staff will by 5 5 4 N/A '—' take each text amendment Staff through the Town's amendment process IL Develop a scope, Update the Land Comlete LDC udate pp retain U Development Code to within two years from consultant E enhance simplicity, adoption of Strategic Plan N/A N/A N/A and start E understanding and ease of III work on U use the update within a year Evaluate and provide cost a) benefit analysis of strategic Y 9 Number of proposed p p E annexations into Pinal County annexations processed by 2 2 2 N/A 0 and other area's to protect staff the Towns interest Explore opportunities for annexation to enhance economic activity centers, E including land within the Ongoing N/A N/A N/A - 0 Town's General Plan planning area . . D . I 'E Staff will process / route all Percentage of submittals � E submittals within 3 days of sent out within 3 days 98% 98% 98% N/A receipt U Create a " "solutions team" to facilitate rapid response for U business inquiries, help solve Achieve 90% or greater process problems and approval rating through N/A N/A N/A - minimize the points of customer service surveys c� contact for permitting or other procedures 96 Town of Marana Annual Budget & Financial Plan FY2015 -20 Expenditures by Category '• FY 2013 Actual FY 2013 Actual 1 FY 2014 Actual 0 FY 2015 Projected & FY 2016 Budget Personnel & Benefits Cost 1.00 $571,419 $585,132 $704,953 $846,141 Contracted Services 1.00 $11,348 $15,722 $18,484 $205,514 Operating Supplies & Equipment Planner II $2,100 $1,663 $2,522 $5,050 Total by Category 4.00 $584,867 $602,517 $725,959 $1,056,705 AUTHORIZED '• FY 2013 Actual • FY 2014 Actual FY 2015 FY 2016 Projected Budget Planning Director 1.00 1.00 1.00 1.00 Environmental Project Manager - 1.00 1.00 1.00 Senior Planner - - - 1.00 Planner II 2.00 2.00 2.00 2.00 Planner I 4.00 4.00 4.00 3.00 Development Coordinator - - 1.85 1.85 Total Planning 7.00 8.00 9.85 9.85 97 Town of Marana Annual Budget & Financial Plan NW N �F 91 MARANA17 ' This page intentionally left blank FY2015 -2016 98 Town of Marana Annual Budget & Financial Plan POLICE FY2015 -2016 Field 5eruices Bureau Support Services Bureau w I' CSU P &E Dispatch I omeland I Records Security Department Overview The Mission of the Marana Police Department is to provide unparalleled service and unwavering protection to every person in the Town of Marana. We are committed to becoming the most highly regarded police department in the State of Arizona. 2014 -2015 Accomplishments • Obtained approval from Council to move forward with the construction of a fully functional Police Facility • Received grant- funding for two School Resource Officers (SRO). • Hired 11 officers • Increased staffing by four officers, one Crime Scene Tech and one Fleet Tech • Awarded grant funding to allow for the assignment of an officer to the Arizona Auto Theft Task Force • Reduced Part 1 crimes of: Homicide, Sexual Assault, Robbery, Burglary, Arson, Aggravated Assault and Auto Theft by 33% • Retained the Services of the Department's first Police Psychologist to help maintain officers Mental Health • Initiated Department's first Fitness Program • Initiated the Peer Support Program FY2016 Goals and Objectives • Successfully identify and award a design /construction contract to begin construction of the TOM's new police facility • Complete a Police Department Annual Report • Maintain or reduce current crime rates based on Part I crimes /thousand residents • Improve or maintain police response times at current levels 99 Town of Marana Annual Budget & Financial Plan FY2015 -20 100 STRATEGIC PLAN MEASURES AND INDICATOR Council Expected Performance Indicator Strategic Outcome FY 2013 FY 2014 FY 2015 FY 2016 Plan Goal Actual Actual Projected Budgeted Professional Personnel attending development supervisory /management 30 28 20 31 and level continuous trainin o learning. Number of personnel who attended one job- 105 105 80 113 06 specific W trainin °' Participate in Regional CD Task Force and other a specialized units, (DEA, 5 6 6 6 CNA, I NV, DART, ATTF, SS Safe Maintain response times Community at or above national 5.35 5.55 5.59 6.05 and Efficient standards, priority 1 and and effective 2 calls. Number of motor vehicle Operations Division /Patrol accidents. 767 764 127 800 Number of DUI related 32 33 5 35 C: 0 r accidents. >. 0 Number of residential 90 58 15 80 burglaries. � E as - 0 Number of commercial 45 19 7 40 E f 0 burglaries. Part I crimes 1099 1102 186 1120 Part II crimes 1658 1828 308 1850 0 Maintain staffing levels a to industry standard 2.4 2.3 2.1 2.1 2.0 officers per 1,000 citizens. FY2015 -20 100 Town of Marana Annual Budget & Financial Plan FY2015 -20 . , . , , . , , , , • 1 4 Council Strategic p is Plan Expected Outcome Performance Indicator FY 2013 FY 2014 FY 2015 FY 2016 Goal $9,817,144 Actual Actual Projected Budgeted $449,995 $522,778 Informational Operating Supplies & Equipment $1,617 $1,436,051 $662,035 $1,245,040 Capital Outlay presentations to 60 70 70 70 $11,581 $11,813,940 groups $18,180,047 - community Engage community Establish community partnerships with through social media — N/A N/A 1446 2000 >1 _W open and effective increase followershi p C :3 communications, and comments. Number of E focused on o addressing quality Neighborhood Watch 15 20 17 17 of life issues and groups Business security 100 150 150 150 safety concerns contacts Holiday Patrol 1 1 1 1 Continuously evaluate and improve the Volunteers in Police Service Program (VIPS) including Number of hours recruitment, worked 9 9 9 9 training, outreach, reporting and communication within the Police Department and Town of Marana 101 Expenditures by Category FY 2013 � Actual FY 2014 Actual FY 2015 Projected J FY 2016 Budget g Personnel & Benefits Cost $8,608,432 $9,328,558 $9,817,144 $10,275,386 Contracted Services $544,740 $449,995 $522,778 $623,000 Operating Supplies & Equipment $1,617 $1,436,051 $662,035 $1,245,040 Capital Outlay $810,538 $599,336 $133,495 $6,036,621 Total by Category $11,581 $11,813,940 $11,135,451 $18,180,047 101 Town of Marana Annual Budget & Financial Plan FY2015 -20 Expenditures B Category p y g y FY 2013 Actual FY 2014 Actual FY 2015 Projected FY 2016 Budget General Fund $527 $878,030 $565,193 $11,683,980 Grants / Contribution $11,053,802 $10,935,910 $11,739,103 $372,346 RICO Fund - - - $1,086,621 Impound Fee - - - $65,350 Emergency Telecommunication - - - $71,750 1/2 Cent Sales Tax - - - $4,500,000 Other Agency - - - $400,000 Total by Fund $11,581,251 $11,813,940 $11,135,451 $18,180,047 102 FY 2013 Actual FFY 2014 Actual FY 2015 Actual FY 2016 Projected Chief of Police 1.00 1.00 1.00 1.00 Deputy Chief of Police - 1.00 1.00 1.00 Police Captain 1.00 - 1.00 1.00 Police Lieutenant 3.00 3.00 2.00 2.00 Police Sergeant 11.00 11.00 11.00 11.00 Detective 5.00 - - - Police Officer 57.00 63.00 65.00 67.00 Police Telecommunications Manager 1.00 - - - Police Telecommunications Supervisor 1.00 2.00 2.00 2.00 Police Records Supervisor 1.00 1.00 1.00 1.00 Dispatcher 12.00 12.00 12.00 12.00 Police Records Clerk 6.00 5.00 5.00 6.00 Transcriptionist - 1.00 1.00 - Crime Scene /Property & Evidence Supervisor 1.00 1.00 1.00 1.00 Crime Scene Specialist 2.00 2.00 3.00 3.00 Crime Analyst 1.00 1.00 1.00 1.00 Administrative Manager 1.00 - - - Executive Assistant - 1.00 1.00 1.00 Administrative Assistant 1.00 1.00 1.00 1.00 Vehicle Technician - .75 .75 - Total Police 105.00 106.75 109.75 111.00 *Does not include 5 Grant funded positions 2 SRO's, C.N.A., DEA, and ATTF 102 Town of Marana Annual Budget & Financial Plan COURTS Department Overview The mission of the Marana Municipal Court is to provide a forum for the fair and impartial adjudication of alleged violations as established by the Arizona Revised Statutes and Town of Marana Ordinance Code. The Court will strive to resolve these cases expeditiously and efficiently in an environment that is safe for all concerned. We shall do this in a manner which will enhance and uphold the integrity and independence of the judiciary, thus maximizing our community's confidence in the court. We will strive to become increasingly customer service oriented, innovative and creative in technology and in all of our operations. The court shall maintain a supportive working environment by encouraging teamwork and employee growth. 2014 -2015 Accomplishments • Continued in -house probation monitoring section, which eliminated the need to contract probation services to an outside vendor. • Continued the home arrest program allowing certain offenders to be monitored at home via an electronic monitoring bracelet, saving the town significant costs for Pima County jail incarceration • Bond Schedule cards continue to be printed in house saving revenue and providing real time changes when necessary Reviewed and modified the bond schedule including town ordinances to correct disparities between similar offenses cited under state statute. • Joined in a multi - jurisdictional effort to establish a Veterans Court which provides enhanced court services to the veterans in our community. 2015 — 2016 Goals & Objectives • Continue to refine and expand accomplishments of prior years • Focus on methods to improve collections and reduce failure to appear rates by exploring the most recent technology available, for example "robo calling." and an IVR system. The court is waiting for the Town to expand its website to allow for online payments, as the majority of Courts in the state currently provide FY2015 -2016 103 Legislative Review Judicial Cases robation Monitoring � & Implementation Town of Marana Annual Budget & Financial Plan • Explore and enhance various techniques and methods to insure the maintenance of exceptional customer service FY2015 -2016 104 Council Strategic Expected Outcome Performance Indicator FY 2013 FY 2014 FY 2015 FY 2016 Plan Goa/ Actual Actual Projected Budget Provide fair and equal o justice, and provide fu exceptional customer Case processing error rate 5% 5% 5% 5% service by reducing the error rate of processing cases to 5% or under, to ensure that the rights of 0 our citizens are not Citations filed 9 9400 9600 10,000 unduly affected by simple mistakes Provide exceptional as customer service to litigants. Reduce the o amount of complaints Complaints received 5 11 7 5 o and negative comments about Marana's court to less than 10 per year Maintain open communication and o provide a better > understanding of the judicial system by Number of meetings with retaining and fostering Town officials which include 26 26 26 26 open communication dept. head meetings, between the Court and community connections 101 citizens of the Town of ° Marana and maintaining an Open Door policy with Town officials Provide fair and equal o justice to litigants and 4-1 reduce exorbitant jail Number of home arrest 61 61 50 58 ru o costs imposed by Pima offenders County. Continue and CZ enhance a Probation N Department and Home Detention program to Number of monitored 215 215 195 212 Cn 0 enhance the Courts probation cases ability to enforce the condition of sentencing 104 Town of Marana Annual Budget & Financial Plan FY2015 -20 Expenditures by Category BUDGET SUMMARY FY 2013 Actual FY 2014 Actual FY 2015 Projected FY 2016 Budget Personnel & Benefits Cost $1,031,570 $853,990 $875,459 $890,601 $942,928 Contracted Services - $113,004 $106,626 $110,362 $272,550 Operating Supplies & Equipment $475,408 $15,457 $13,607 $10,909 $398,000 Capital Outlay 2.00 - - - $10,000 Total by Category 1.00 $982,451 $995,692 $1,011,872 $1,623,478 0 --m A , Expenditures By Category FY 2013 Actual FY 2014 Actual FY 2015 Projected a FY 2016 Budget General Fund $942,229 $966,680 $967,084 $1,031,570 JCEF Fund $1,717 - - $82,000 FTG Court Fund - - - $34,500 Local Technology Fund $38,506 $29,012 $44,788 $475,408 Total by Fund $982,452 $995,692 $1,011,872 $1,623,478 AUTH ORIZED p POSITIO FY 2013 Actual �J FY 2014 FY 2015 Actual Projected FY 2016 Budget Town Magistrate 1.00 1.00 1.00 1.00 Court Services Operations Specialist - 1.00 1.00 1.00 Court Administrator 1.00 1.00 1.00 1.00 Court Probation Monitor 1.00 1.00 1.00 1.00 Court Security Guard 2.00 2.00 2.00 2.00 Court Collections Specialist 1.00 1.00 1.00 1.00 Court Supervisor 1.00 1.00 1.00 1.00 Courtroom Specialist II 1.00 1.00 1.00 1.00 Courtroom Specialist I - 1.00 1.00 1.00 Court Clerk 5.00 4.00 4.00 4.00 Executive Assistant 1.00 - - - Total Courts 14.00 14.00 14.00 14.00 105 Town of Marana Annual Budget & Financial Plan NW N �F 91 MARANA17 ' This page intentionally left blank FY2015 -2016 106 Town of Marana Annual Budget & Financial Plan PUBLIC WORKS Department Overview FY2015 -2016 The Public Works Department is committed to providing the highest level of service while maintaining a safe and reliable infrastructure for all members of the community. We strive to always seek innovative ways to improve, maintain, and enhance public facilities, in a cost - effective manner. The department supports the Town's strategic plan, and considers itself a developing partner in the growth and prosperity of the community. 2014 — 2015 Accomplishments • Remodeled HR to add two additional offices and receptionist area /lobby • Identified and fixed ADA entry issues at the MMC (2n floor, PD and Courts) • Moved the old records building from the MOC to the Sander Yard for the Water operations staff to use, added an automatic gate and placed the new records buildings into service • Added a new VAV into the HVAC system at the MMC to correct deficiencies on the second floor Conference Center area Fleet: • Eighth year in a row the shop has achieved ASE Blue Seal Shop certification. The Town shop is one of only ten in the state that is Blue Seal Certified • Purchased and outfitted 41 vehicles and support equipment • Fully implemented Cartegraph maintenance software program • Disposed of 36 surplus vehicles Street Maintenance • Maintained I -10 East and West bound Town of Marana limits (mowing of weeds, Trimming Trees, Clean off and on ramps, pick up trash, spraying interchanges) • Completed Silverbell Road beautification (eastside), added new river rock, spread DG • Established a weekly meeting with representatives from the town departments to discuss work schedules or coordination of department assistance if needed • Crews continue to remove and replace concrete sidewalk, ADA Ramps, trip hazards, and repair asphalt sink holes and potholes throughout the Town of Marana - 157,500 Lbs. of crack sealant applied - 100 Tons of Hot Mix Asphalt - 300 yards of concrete • Completed Pavement Preservation • Established a yearly grading schedule in order to provide the highest level of maintenance on all Town of Marana rural roads • Established a weekly safety training meeting within our crews on the importance of avoiding any hazards and any safety issues that arise. 107 1h. "%' Traffic Streets Facilities 'Fleet Services � Code Op erations Management Enforcement 4L I Town of Marana Annual Budget & Financial Plan Traffic Operations: FY2015 -2016 • Retimed the traffic signal timing along Ina Rd and Thornydale Rd corridors for more efficient movement of traffic. • Worked with CIP on regulating flow of traffic along the Costco Loop Corridor during the repaving project on Costco Loop. • Documented manufacture dates of all traffic signal LED's indications within the town for warranty and replacement schedule. • Established and implemented the schedule for striping for the roadways Town wide. • Installed the 4 -way stop on Moonfire Dr. and Ironwood Reserve Way. • Upgraded signs at various locations Town wide to comply with National standards and requirements Code Enforcement: • Implemented Business Canvassing Program • Successfully Implemented False Alarm Program • Increased community outreach through regular attendance at community meetings • Creation of neighborhood canvassing program and schedule 2015 — 2016 Goals & Objectives Facilities: • Continue to review Solar and other energy efficient options for existing and future facilities • Update Facilities Master Plan to add standard Town colors and asset list with replacement program • Work on solutions for the deficiencies at the MMC in regards to heating • Research other certifications and training in facilities to better serve the department and Town • Add a Facilities Technician position to better serve the growing needs of the Town • Add an Asset Management Analyst to Public Works to add the much needed support to inspections and asset collection throughout the entire division Fleet: • Work with Facilities to clean up storage warehouse, dispose of unused code and communication equipment • Continued support and identifying resources of educational training and professional development for employees • Network with Department and Tech Services to develop website for Fleet to allow usage of service request and maintenance FAQ's • Update software and diagnostic equipment for newer vehicles Street Maintenance: • Cortaro Road landscape beautification- spread DG in medians and shoulders. • Paint Tangerine and Orange Grove ADOT Bridges • Establish a Town wide ADA Ramp upgrade program Town • Continue to certify all street maintenance staff in becoming certified flaggers • Continue to implement cost saving and time saving elements within the department • Landscape Twin Peaks ADOT interchange Traffic Operations: • Continue to maintain level of service on all signs, pavement markings, and signal systems • Continue to replace /retrofit intersection luminaires with LED lighting for town -wide energy and maintenance cost savings • Continue to replace older technologies in the traffic control signals with the new signal technologies that will improve efficiency and maintenance costs. • Replace and upgrade Town signs to the Diamond grade retro- reflective technologies as required by State and Federal Law • Continue to upgrade traffic signals for the visually impaired where appropriate. • Continue to improve the traffic operations and progression for all collector and arterial roadways for a high efficiency roadway system. Code Enforcement: • Update the Code Enforcement Website • Transition to new tablets for field use and transition from app -order to CRW • Increase standards and property conditions in Northern Marana • Increase unit size to three full -time permanent positions 108 Town of Marana Annual Budget & Financial Plan FY2015 -20 IM 0 , , , , • Council Performance Indicator FY 2013 FY 2014 FY 2015 FY 2016 Plan Goa/ Strategic Expected Outcome Performance Indicator FY 2013 FY 2014 FY 2015 FY 2016 Plan Actual Actual Projected Budget Goal 100% 100% routing maintenance techs � Complete a detailed Perform site inspections and � E and repair of Fleet � inventory of all Town capture detailed inventory of 60% 85% 90% 95% � Facilities all assets that require maintenance tracking U maintenance and repair � Percentage of vehicles 12% 10% 10% Select personnel from 'E Replace vehicles that replaced departments who will plan and Percentage of APWA Facility Master Plan develop the Town's first o inefficient to operate 100% 41% E Document Facility Master Plan. 15% 100% Continuously 100% o Elements of this plan will 2�- Work with Human Updating U encompass current and future '� Resources and Administrative directive for Facility requirements E Technology Services to building access 100% 60% Identify and develop Fleet maintenance 65% 70% 80% 85% Fleet replacement 90% 95% 100% 100% Standard Operating Generator operations 90% 95% 100% 100% Procedures (SOP'S) for E all aspects of the Facility key requests 60% 60% 90% 95% Building Modification o 75% 0 85 /0 0 90 /0 0 90 /o U Facility /Fleet Operations department requests U Complete a street Complete inventory of all inventory project Town infrastructure 0 65% 0 90 /0 0 95 /0 0 95 /o which will determine the amount of Town signage, lighting, Improve tracking of signage, 100% U traffic signals, striping, lighting and traffic signal s 100% 100% Continuously 100% curbs, streets, and Updating sidewalks IM 0 . , , 1 0 , 1 . Council Strategic Expected Outcome Performance Indicator FY 2013 FY 2014 FY 2015 FY 2016 Plan Goa/ Actual Actual Projected Budget Percentage of fleet staff -E Reduce downtime for trained and certified as ASE 90% 90% 100% 100% routing maintenance techs � E and repair of Fleet U vehicles Percentage of improved fleet 75% 50% with 95% 95% maintenance tracking Cartegraph � Percentage of vehicles 12% 10% 10% 20% 'E Replace vehicles that replaced Percentage of APWA E are ineffective and o inefficient to operate benchmark for staff to fleet 41% 41% 41% 41% U ratio 2�- Work with Human '� Resources and Administrative directive for E Technology Services to building access 100% 60% 90% 90% o develop key access U policy � Launch the Pavement All town roads inventoried and o 100% 0 50 /0 0 100 /0 0 100 /o E Pre Program inspected U 109 Town of Marana Annual Budget & Financial Plan FY2015 -20 110 FY 2013 Actual N Public Works Administration I Expenditures by Category FY 2013 Actual FY 2014 Actual FY 2015 Projected FY 2016 Budget Personnel & Benefits Cost $2,068,386 $2,286,185 $2,351,079 $2,582,426 Contracted Services $2,121,245 $3,518,239 $2,040,504 $2,900,684 Operating Supplies & Equipment $431,439 $478,148 $343,081 $484,170 Capital Outlay $260,052 $660,700 $255,190 $446,500 Total by Category $4,881,122 $6,943,272 $4,989,854 $6,413,780 110 FY 2013 Actual FY 2014 FY 2015 FY 2016 Actual Projected Budget Public Works Administration Public Works Director 1.00 1.00 1.00 1.00 Traffic Operation Engineering Manager 1.00 1.00 Community Response Manager 1.00 1.00 1.00 1.00 Executive Assistant 1.00 1.00 1.00 1.00 Administrative Assistant 1.00 1.00 1.00 1.00 Assistant Public Works Director - 1.00 - Public Services General Manager 1.00 - - Contracts Analyst 1.00 - - Senior Administrative Assistant 1.00 - - Code Enforcement Division Code Enforcement Officer 2.00 2.00 2.00 2.00 Fleet Division Superintendent - 1.00 1.00 1.00 Foreman 1.00 1.00 1.00 1.00 Small Engine Mechanic 1.00 1.00 1.00 1.00 Fleet Technician II 1.00 2.00 2.00 2.00 Fleet Technician I 1.00 - - - Airport Operations Coordinator 1.00 1.00 - 110 Town of Marana Annual Budget & Financial Plan FY2015 -20 in FY 2013 Actual FY 2014 Actual FY 2015 Projected FY 2016 Budget Streets Division Superintendent 1.00 1.00 1.00 1.00 Traffic Signal Technician III 1.00 1.00 1.00 1.00 Traffic Signal Technician II 1.00 1.00 1.00 1.00 Foreman 2.00 2.00 2.00 2.00 Equipment Operator 3.00 3.00 3.00 3.00 Maintenance Worker 3.00 3.00 3.00 3.00 Signs & Markings Technician 1.00 1.00 1.00 1.00 Inmate Services Coordinator 4.00 4.00 4.00 4.00 Laborer 5.00 5.00 5.00 5.00 Facilities Division Superintendent 1.00 1.00 1.00 1.00 Foreman 1.00 1.00 1.00 1.00 Senior Facilities Technician 1.00 1.00 1.00 1.00 Facilities Technician 1.00 1.00 1.00 2.00 Total Public Works Administration 35.00 36.00 37.00 38.00 in Town of Marana Annual Budget & Financial Plan NW N �F 91 MARANA17 ' This page intentionally left blank FY2015 -2016 112 Town of Marana Annual Budget & Financial Plan ENGINEERING Traffic 1 ' iJO Real Environm Project Engineering Property ental Control ��� k - 1 Department Overview The Engineering Department provides oversight of projects to ensure that development follows Town ordinances and engineering practices, maintains the safety of the public and the environment, recommends mitigation measures to reduce impacts from development and addresses the infrastructure needs throughout the town through planning and design of major roadways and infrastructure safety enhancements. 2014 — 2015 Accomplishments • Completed internal update to the subdivision street standards and began stakeholder outreach, including coordination with other regional governments' updates • Completed full rollout of new impact fee program (roads and parks) with updated webpage and assisting materials to aid homebuilders in determining their fees • Completed audit of Town stormwater program with ADEQ Performed outreach to various K -12 schools on engineering and water quality • Worked with ADOT as stakeholder on traffic study of the Marana interchange with I -10 • Assisted Tucson Conquistadors with traffic control design for PGA senior tour even in NW Pima County (general parking utilized Marana properties and roads) • Traffic control plans and the design of parking facilities were prepared and implemented for special events in the Town, to include Founders Day, 4 of July Spectacular, Marana Main Street Festival, and the Accenture Matchplay Golf Tournament. • Streamlined Real Property intake for wet utility easements with the Marana Utilities Department • Established a simple Quit Claim process for public rights of way acquired under County Highway petitions, to assist private developers and the public Provided Town staff and management training webinars on insurance, contracts, private use of the public right of way and water rights 2015 — 2016 Goals & Objectives • Provide the technical support for a minor general plan amendment for the road network of the Town • Continue to assist the Planning Department with the Land Development Code (LDC) rewrite • Complete stakeholder outreach and finish update to the Subdivision Street Standards FY2015 -2016 113 Town of Marana Annual Budget & Financial Plan Continue with the FEMA Community Rating System program (CRS), with outreach and education which results in Marana residents receiving a higher discount on flood insurance FY2015 -2016 114 Council Strategic Expected Outcome Performance Indicator FY 2013 FY 2014 FY 2015 FY 2016 Plan Goa/ Actual Actual Projected Budget Number of SWPPP's reviewed 20 40 31 40 in -house Form A Public Infrastructure 23 40 50 Permits reviewed /Issued Number of Sewer /Water 3 14 20 O Permits reviewed /Issued o Number of Floodplain Use 19 10 10 Permits issued ~ 66 In -house review of plans Number of Type 2 permits taken in /reviewed for larger 28 27 35 Q) developments C , Number of Engineering plans 198 280 300 325 reviewed in -house Number of Planning documents reviewed in -house 31 80 100 120 (rezones, spec plans, SLUC, minor land div) Number of Stormwater 47 54 30 35 inspections performed .o In -house Number of Private o inspection /observation of development permits 15 16 20 30 private development inspected Number of Type 1 permits 18 46 50 50 taken in / reviewed C V) .° Facilitation of CIP Number of CIP projects with " o Environmental Facilities in 4 5 4 5 o program permitting 0 o Number of Traffic Work 100 60 25 50 u, Ln _6J fu Maintain the operations Orders Cn 0 safety of Town streets o ~ Number of Service Request Assignments 200 200 230 250 114 Town of Marana Annual Budget & Financial Plan FY2015 -20 STRATEGIC PLAN MEASURES AND INDICATORS (REAL Propert Section) $1,932,256 Cou ncil Strategic Expected Outcome Performance In tor FY 2013 FY 2014 FY 2015 FY 2016 Plan Goa/ Operating Supplies & Equipment $58,634 Actual Actual Projected Budget $187,338 $861,783 Number - Existing CIP Projects 22 25 29 57 $1,964,743 $2,963,306 Number - Closed CIP Projects 7 10 12 12 Ln o Capital Projects Number -CIP subprojects cn processed /closed 80 119 165 175 0 Number -CIP Plan Reviews 18 14 16 18 r� 0 � Number- CIP Survey Reviews UK 15 15 15 In -house Plan Review Number- Planning /DSC plans a o reviewed in -house 298 55* 60* 55 (rezones, FP, DP, spec plans, Utility, Improvement, MLD) Number- Licenses /Revolving a ° Private Development Licenses Number abandonments, 71 43 15 25 0 0 Property Rights Projects dedications, easements, '—' releases 26 7* 8* 18 o Number- Public Records 19 11* 15* 10 .2 Records Requests & CRT QJ Requests /CRT /Substantive Number - Substantive Phone 739 119* 140* 150 Cn o Phone Calls Calls 71M Expenditures by Category , a FY 2013 Actual FY 2014 Actual I FY 2015 Projected ra FY 2016 Budget Personnel & Benefits Cost $1,932,256 $1,892,288 $1,757,067 $2,000,111 Contracted Services $63,590 $59,911 $74,285 $187,585 Operating Supplies & Equipment $58,634 $55,971 $23,774 $85,649 Capital Outlay r $187,338 $861,783 $109,617 $689,961 Total by Category $2,241,818 $2,869,953 $1,964,743 $2,963,306 115 Town of Marana Annual Budget & Financial Plan FY2015 -20 Expenditures By Category FY 2013 Actual FY 2014 Actual FY 2015 Projected FY 2016 Budget General Fund $2,093,318 $2,178,265 $1,934,236 $2,351,845 Grants And Contributions - - - 1.00 - Highway User Revenue $148,500 $691,688 $30,506 $611,461 Total by Fund $2,241,818 F $2,869,953T$1,964,743 1.00 $2,963,306 116 FY 2013 Actual FY 2014 Actual FY 2015 Projected FY 2016 Budget Town Engineer 1.00 1.00 1.00 1.00 Assistant Director of Engineering - 1.00 1.00 1.00 CIP Engineering Division Manager 1.00 1.00 1.00 1.00 Traffic Division Manager 1.00 1.00 1.00 1.00 Civil Engineer 1.00 1.00 1.00 1.00 Environmental Project Manager 2.00 1.00 1.00 1.00 Engineering Specialist 3.00 3.00 3.00 3.00 Engineering Aide 1.00 1.00 1.00 1.00 CIP Engineering Division Manager - 1.00 1.00 1.00 Construction Manager - 2.00 2.00 2.00 Project Coordinator - 1.00 2.00 2.00 Construction Inspector - 2.00 2.00 2.00 Right of Way Inspector - 1.00 1.00 1.00 Project Control Specialist - 1.00 1.00 1.00 Project Manager - 1.00 1.00 1.00 Real Property Acquisition Agent - 1.00 1.00 1.00 Executive Assistant - 1.00 1.00 1.00 Traffic Engineer 1.00 1.00 - - Total Engineering 11.00 22.00 22.00 22.00 116 Town of Marana Annual Budget & Financial Plan PARKS &RECREATION Administration Recreation Maintenance Outdoor Community Paths Trail Sports/Aquatics nior Enrichm+enf, s Department Overview The Town of Marana Parks and Recreation Department is dedicated to developing and implementing quality parks, trails, and leisure services for our community with a proud commitment to excellence, safety, and sustainability. 2014 — 2015 Accomplishments • Constructed 1.7 additional miles of backcountry trails in the Tortolita Trail System. • Received National Recreational Trail Status for Town of Marana Wild Burro Trail. Opened Marana Heritage Farm Community Garden with 39 leased garden plots. Replaced 2 ball field fences and renovated 2 fields Ora Mae Harn Park. Partnered with Oro Valley Parks and Recreation on 4th M.O.V.E. Across 2 Ranges event Seal coated and crack sealed 7 miles of shared use path • Acquired 18 acres for future park near the Sky Ranch development • Increased park facility reservations and program registrations 22% • Programed Marana Mom's Day 5K running event • Provided 247 events associated with park facilities including 28 partnerships 2015 — 2016 Goals and Objectives • Open Gladden Farms Community Park Splash Pad • Construct Heritage Farm Comfort Station • Construct Santa Cruz Shared Use Path from El Rio to Avra Valley Road FY2015 -2016 117 Town of Marana Annual Budget & Financial Plan Construct CAP Trail from Tangerine to Pinal County • Design and construct community park at Tangerine and Camino de Oeste FY2015 -2016 Expenditures by Category STRATEGIC PLAN MEASURES AND INDICATORS FY 2016 Budget Personnel & Benefits Cost Council $1,897,011 $2,001,372 $2,385,460 Contracted Services $396,598 Strategic Expected Outcome Performance Indicator FY 2013 FY 2014 FY 2015 FY 2016 Plan $787,649 Capital Outlay Actual Actual Projected Budget Goa/ Total by Category $2,890,859 $2,948,193 1 $3,373,610 $4,212,484 o Provide quality parks Maintain quality park facilities 135 143 acres 143 acres 161 fu and leisure service acres acres opportunities for the Maintain quality paths and 61.4 Marana Community trails 49 miles 51 miles 53 miles miles ° 4-1 Provide regional Construct Heritage Park a recreation destination Splash Pad N/A Planning Constructing Complete for Marana oc 'E Provide community Community events provided at � supported events park Park Facilities 320 307 315 247 E Facilities U Expenditures by Category FY 2013 Actual FY 2014 Actual FY 2015 Projected FY 2016 Budget Personnel & Benefits Cost $1,781,988 $1,897,011 $2,001,372 $2,385,460 Contracted Services $396,598 $355,838 $332,837 $541,875 Operating Supplies & Equipment $680,603 $681,823 $657,991 $787,649 Capital Outlay $31,670 $13,521 $381,410 $497,500 Total by Category $2,890,859 $2,948,193 1 $3,373,610 $4,212,484 118 Town of Marana Annual Budget & Financial Plan FY2015 -20 • VA 4 611 'XIOM k 11 FY 2013 Actual FY 2014 Actual FY 2015 Projected FY 2016 Budget Parks - Administration: Parks and Recreation Director 1.00 1.00 1.00 1.00 Assistant Parks and Recreation Director 1.00 1.00 1.00 1.00 Executive Assistant 1.00 1.00 1.00 1.00 Parks and Recreation Services Clerk 2.75 2.75 2.75 2.75 Assets Coordinator - 1.00 1.00 1.00 Special Events Coordinator - - 1.00 - Parks - Recreation: Recreation Coordinator 5.00 4.00 4.00 4.00 Recreation Programmer 2.00 2.00 2.00 2.00 Recreation Assistant 0.75 0.75 0.75 0.75 Parks - Maintenance: Superintendent 1.00 1.00 1.00 1.00 Parks Maintenance Supervisor 1.00 2.00 2.00 2.00 Senior Maintenance Worker 9.00 9.00 10.00 11.00 Laborer 6.00 6.00 7.00 8.00 Irrigation Control Specialist - - - 1.00 Foreman 1.00 - - - Parks - Senior Programs Recreation Programmer 1.00 1.00 1.00 1.00 Recreation Assistant 0.75 0.75 1.00 1.00 Total Parks 33.25 33.25 36.50 38.50 119 Town of Marana Annual Budget & Financial Plan NW N �F 91 MARANA17 ' This page intentionally left blank FY2015 -2016 120 Town of Marana Annual Budget & Financial Plan COMMUNITY DEVELOPMENT & NEIGHBORHOOD SERVICES Department Overview Improving the quality of life for our residents and neighborhoods is the primary goal of the Community Development and Neighborhood Services Department. Engaging the community in ongoing dialogue provides opportunities for the public and private sectors to: identify, refine and articulate needs; cooperatively problem - solve; collaboratively work to develop viable solutions to address needs; measure outcomes and celebrate successes and communicate regularly and clearly though relationships established by mutual trust and a shared vision. The key functions in Community Development and Neighborhood Services all center on providing appropriate services to the general population and working to solve issues that affect individuals, neighborhoods, and the entire community. These functions include: Neighborhood Services; Affordable Housing; Animal Control Services; Transit Management; Community -wide Heritage Preservation; and Grant and Fund Development. 2014 — 2015 Accomplishments • Received five (5) new housing rehabilitation applications • Received over $2.9 million in grant funding for critical projects • Completed rehabilitation projects on twelve (12) qualifying homes • Had over 76,000 riders on the four Sun Shuttle routes in Marana • Worked in coordination with the Marana Regional Landfill to introduce quarterly "Dumpster Days" by providing free access to strategically placed dumpsters in low to moderate income neighborhoods. • Marana became the third city /town in Arizona to be designated a Purple Heart City 2015 — 2016 Goals & Objectives • Increase community outreach by forming partnerships with other community service organizations FY2015 -2016 121 Grants & *1 10 1 i Affordable Outside Neighborhood Transit Heritage Animal Mousing Funding Services Service Control I Town of Marana Annual Budget & Financial Plan • Enhance the Community Development and Neighborhood Services webpage to provide valuable community resources available to the public • Increase awareness of history and heritage with events and community outreach • Evaluate ridership needs in areas of new commercial development and propose changes to current routes • Research possible grant funding sources for public art projects identified in the Strategic Plan Expand our Colonia Clean -up Program to include frequent yard clean -up opportunities by partnering with Code Enforcement Research opportunities to develop Neighbors Helping Neighbors Program for Marana Research opportunities to develop a mediation program for Marana residents Participate in yearly Summits with all agencies within in the region to expand on the Town's ability to better serve and educate the residents on services in our area • Apply for grants to purchase a dump trailer and tools for a neighborhood cleanup program FY2015 -2016 122 Council Strategic Expected Outcome Performance Indicator FY 2013 FY 2014 FY 2015 FY 2016 Plan Goal Actual Actual Projected Budget Receive completed community 250 - - surveys Participate in ' E Increase community � E engagement Business /Community 24 24 12 12 o Conversations Provide Mobile Town Hall for 7 1 2 _ U special/neighborhood events Housing Rehabilitation projects 15 14 12 8 Preserve and produce completed affordable housing New Affordable Housing Units 1 1 1 1 � ° alternatives for Marana Land Acquisition /Entitlement U residents. for Affordable Housing - - - - Projects Strengthen community Catalogue and preserve 25 71 5 15 fu character by linking the heritage objects = past, present, and future Encourage tours and programs 10 10 12 12 focused on heritage Facilitate neighborhood 35 2 10 12 'E meetings Strengthen preservation Organize neighborhood 5 3 2 2 E efforts in Colonic o neighborhoods cleanup days Complete neighborhood plans 2 - - - U 122 Town of Marana Annual Budget & Financial Plan FY2015 -20 r BUDGET Expenditures by Category SUMMARY FY 2013 Actual FY 2014 FY 2015 Actual Projected FY 201 Budget s7 Personnel & Benefits Cost $304,976 $326,439 $261,651 $257,203 Contracted Services $129,258 $118,358 $234,919 $363,775 Operating Supplies & Equipment $94,388 $148,803 $96,116 $260,750 Capital Outlay $5,868 $27,015 - - Total by Category $534,490 $620,615 $592,686 $881,728 Expenditures By Category FY 2013 Actual FY 2014 Actual FY 2015 Projected FY 201 Budget General Fund $308,446 $344,435 $504,823 $596,728 Community Development Block Grant $88,204 $163,149 $13,860 $215,000 Revolving Affordable Housing $31,932 $12,422 $74,003 $70,000 Grants & Contributions - - - - Bed Tax Fund $12,518 $10,386 - - Local Transportation $88,738 $90,223 - - Regional Transportation Fund $4,652 - - - Total by Fund $534,490 $620,615 $592,686 $881,728 AUTHORIZED • • FY 2013 Actual FY 2014 Actual FY 2015 Projected FY 2016 Budget Community Development Director 1.00 1.00 1.00 1.00 Grants & Housing Coordinator 1.00 1.00 1.00 1.00 Housing Rehabilitation Specialist 1.00 1.00 1.00 1.00 Special Events Coordinator 1.00 1.00 - - Total Community Development & Neighborhood Services 4.00 4.00 3.00 3.00 123 Town of Marana Annual Budget & Financial Plan NW N �F 91 MARANA17 ' This page intentionally left blank FY2015 -2016 124 Town of Marana Annual Budget & Financial Plan WATER Department Overview "The Town of Marana Utilities Department is committed to providing our customers with safe, reliable, efficient water and water reclamation services through utilization of effective industry practices, innovative technology, and the strategic use of water resources. " We have an obligation to make sure that our residential customers, business customers and other public entities such as our schools, medical facilities and parks have reliable access to the water they need. Marana is committed to this mission and is taking proactive steps to achieve it. 2014 — 2015 Accomplishments • Installed 500 water meters as part of the annual replacement of aging meter program. • Completed Capital Improvement project for the upgrades to the Palo Verde water system plant. Included new reservoir and booster station. Began construction of the East Tangerine Water System • Began non - potable system transfer process with CMID in north Marana. In December 2014, CMID acquired accounts along Tangerine Farms and the communities of Rancho Marana and Gladden Farms. This liberated water resources for Marana to be used for drinking water purposes. Developed and adopted new water infrastructure and water resources impact fee programs to support new growth development. • Competed design report and started construction of an effluent recharge facility Reclassified a Utilities Business Services Coordinator position. • Completed effluent IGA with City of Tucson. Received new water customers from Sunset Ranch agreement with Tucson Water. FY2015 -2016 125 Water Delivery, Production Cap Zrnprwverrien#s � Re�u!latory g Storage Town of Marana Annual Budget & Financial Plan • Electrical system upgrades to two water system well sites to meet current safety guidelines and provide efficiencies. • Continued partnerships with other local community water suppliers • Completed SCADA System Master plan. • Implement online bill pay program and designed new water bill statement 2015 — 2016 Goals & Objectives • Begin the design and construction process for several water infrastructure projects to help support new growth including the San Lucas and Continental Reserve interconnects. • Complete construction of East Tangerine Water system. • Create a Deputy Director position to support the Water and Water Reclamation staff. • Create and obtain an Executive Assistant position. Begin an implementation program to replace the current SCADA system with updated infrastructure based on recommendations from the SCADA Master plan. Begin construction of an effluent recharge facility near the Marana Water Reclamation Facility. • Create a Marana Water specific brand to be used for public outreach events and communications. • Replace 500 water meters as part of the annual replacement of the aging meter program FY2015 -2016 126 Council Strategic Expected Outcome Performance Indicator FY 2013 FY 2014 FY 2015 FY 2016 Plan Goal Actual Actual Projected Budgeted c zz q � Water Asset Inventory all water assets for t Management use in maintenance 100% 100% 100% 100% management program Resource Acquire additional water 100% 100% 100% 100% Management resources v° v° 126 Town of Marana Annual Budget & Financial Plan FY2015 -20 127 STRATEGIC PLAN MEASURES AND INDICATORS Expenditures by Category Council Strategic Expected Outcome Performance Indicator FY 2013 FY 2014 FY 2015 FY 2016 Plan Goa/ $1,422,448 $1,767,386 Actual Actual Projected Budgeted $595,883 $1,277,237 Operating Supplies & Equipment $833,187 $877,959 $960,120 $1,380,161 Capital Outlay $15,000 New development review, $1,099,244 $9,806,139 Debt Service $126,573 � Engineering Services hydraulic modeling, system 100% 100% 100% 100% � Total by Category expansion and replacement 1 $2,760,034 j $4,395,735 $14,548,871 �o activities Field Labor Repair and maintenance of � Management potable and non - potable 100% 100% 100% 100% distribution system v ° Q Administrative General management of water 100% 100% 100% 100% Services utility. v° v° Water Conservation Extend water resource 100% 100% 100% 100% � portfolio v ° 127 Expenditures by Category FY 2013 Actual FY 2014 Actual FY 2015 Projected FY 2016 Budgeted Personnel & Benefits Cost $1,252,541 $1,264,372 $1,422,448 $1,767,386 Contracted Services $587,607 $610,193 $595,883 $1,277,237 Operating Supplies & Equipment $833,187 $877,959 $960,120 $1,380,161 Capital Outlay $15,000 $7,510 $1,099,244 $9,806,139 Debt Service $126,573 - $318,040 $317,948 Other Financing Uses $956,862 - - - Total by Category $3,771,770 1 $2,760,034 j $4,395,735 $14,548,871 127 Town of Marana Annual Budget & Financial Plan FY2015 -20 Expenditures By Category FY 2013 Actual FY 2014 Actual FY 2015 FY 2016 Projected Budgeted Water Fund $3 $2 $3,557,366 $6,291,495 Water Fund - Impact Fees - - $256,969 $4,897,490 Water Renewable Resources $16,740 $7,501 $561,400 $3,359,886 Total by Fund $3 $2,760,034 $4,395,735 $14,548,871 AUTHORIZED POSITIONS FY 2013 Actual FY 2014 Actual FY 2015 FY 2016 Projected Budgeted Utilities Director 1.00 1.00 1.00 1.0 Assistant Director of Utilities 1.00 1.00 1.00 1.0 Utilities Business Services Coordinator 1.00 1.00 1.00 1.0 Water Superintendent 1.00 1.00 1.00 1.0 Water Distribution Supervisor 1.00 1.00 1.00 1.0 Water Production Supervisor - - 1.00 1.0 Utilities Resource Coordinator 1.00 1.00 1.00 1.0 Water Quality Inspector 1.00 1.00 1.00 1.0 Construction Inspector - - 1.00 1.0 Electric Pump & Well Technician 1.00 1.00 1.00 1.0 Water Mechanic - - 1.00 1.0 Water Utilities Operator II 5.00 5.00 5.00 6.0 Water Utilities Operator I 1.00 1.00 1.00 1.0 Civil Engineer - 1.00 1.00 1.0 Utility Billing Specialist 2.10 3.00 3.00 3.0 Utilities Technology Coordinator 1.00 1.00 1.00 1.0 Utilities Customer Service Clerk 1.00 - - - Total Water Department 18.10 19.00 22.00 23.00 128 Town of Marana Annual Budget & Financial Plan WASTEWATER Department Overview Marana is committed to providing its customers with quality wastewater reclamation and conveyance services and is taking proactive steps to achieve it. The Town will endeavor to ensure effluent owned by the Town is put to the highest and best possible use to meet long term planning goals and objectives of the Town. 2014 — 2015 Accomplishments • Passed Arizona Department of Environmental Quality Inspection (physical &regulatory) of Water Reclamation Facility (WRF). No deficiencies. • Evaluated, updated, and optimized the Preventative Maintenance Schedule and Program for the WRF. • Vector Control Program accomplished for all of Sanitary Sewer System (863 manholes). • Industrial Wastewater Ordinance passed, and IWDP Program established. • Established CCTV, Cleaning, & GPSing Services Contract for the Sanitary Sewer System. One quarter of system completed. • Acquired Maintenance Mechanic for the WRF. • Drafted Capacity Management, Operations, and Maintenance (CMOM) Program for the Sanitary Sewer System. • Changed out UV bulbs for one (1) bank at WRF. • SCADA Master Plan for WRF and Lift Station(s) completed. 2015 — 2016 Goals & Objectives • Continue to train existing Town staff for the operation and maintenance of the wastewater reclamation facility. • Continue to work with local, state, and federal regulatory agencies to maintain FY2015 -2016 129 'Wa stewater Treatment Capita! Improvements Regulatory � Clletin ..i I 1wil t F4 Town of Marana Annual Budget & Financial Plan compliance and operation of the wastewater reclamation facility and sanitary sewer conveyance system. • Acquire Saguaro Bloom Lift Station and construct Force Main. Construct Recharge Basins to realize water credits. Construct next phase of WRF (increase capacity to 1.5 MGD). • Implement asset management program utilizing a Computerized Maintenance Management System (CMMS). • Change out one (1) bank of UV bulbs. • Reduce the amount of surface inflow to the sanitary sewer conveyance system. • Clean, CCTV, and GPS the last quarter of the sanitary sewer conveyance system. • Continue implementation of the Industrial Waste Discharge Permit Program. • Development and implement a weekly safety meeting program. • SCADA Master Plan Implementation for the WRF and Lift Station(s). FY2015 -2016 130 Mor— Counc il Strategic Expected Outcome Performance Indicator FY 2013 FY 2014 FY 2015 FY 2016 Plan Goa/ Actual Actual Projected Budgeted CZ o Design of work order system 100% 100% 100% 100% V) _6J Design and implement a completed o cost -based work order Identify assets which need to o system be collected 100% 100% 100% 100% Design and develop Review best management Capacity Maintenance practices for CMOM 100% 100% 100% 100% =3 Operation and E Management program 0 for the sanitary Develop CMOM plan 50% 100% 100% 100% sewerage system Locate, identify and evaluate 50% 100% 100% 100% Design and develop all manholes '� sanitary sewerage Camera and rank all sanitary E maintenance program to sewage lines o 50% 0 100 /0 0 100 /0 0 100 /o o minimize sanitary sewer Develop sanitary conveyance U overflows system cleaning program o 50 /0 0 100 /0 0 100 /0 0 100 /o 130 Town of Marana Annual Budget & Financial Plan FY2015 -2016 Expenditures by Category FY 2013 Actual FY 2014 FY 2015 Actual Projected FY 2016 Budgeted Personnel & Benefits Cost $273,715 $299,513 $343,923 $352,927 Contracted Services $319,538 $415,876 $346,529 $464,247 Operating Supplies & Equipment — $82,051 $88,441 $112,712 $164,615 Capital Outlay $1,924,057 - $357,154 $7,822,638 Debt Service - - - - Total by Category $2,599,361 $803,830 $1,160,318 $8,804,427 *Fiscal year 2012 is the first year of the Wastewater Enterprise Fund. 131 FY 2013 Actual FY 2014 FY 2015 Actual Projected FY 2016 Budgeted Water Reclamation Operations Manager 4 Expenditures By Category 1.00 FY 2013 FY 2014 FY 2015 FY 2016 1.00 1.00 Actual Actual Projected Budgeted Wastewater Fund Water Reclamation Operator I $2,599,361 $803,830 $1,160,318 $8,773,627 Wastewater — Impact Fees 1.00 - - - $30,800 Total by Fund 4.00 $2,599,361 $803,830 $1,160,318 $8,804,427 *Fiscal year 2012 is the first year of the Wastewater Enterprise Fund. 131 FY 2013 Actual FY 2014 FY 2015 Actual Projected FY 2016 Budgeted Water Reclamation Operations Manager 1.00 1.00 1.00 1.00 Water Reclamation Supervisor - 1.00 1.00 1.00 Water Reclamation Operator II 1.00 1.00 1.00 1.00 Water Reclamation Operator I - 1.00 1.00 1.00 Principal Wastewater Plant Operator 1.00 - - - Total Wastewater Department 3.00 4.00 4.00 4.00 *Fiscal year 2012 is the first year of the Wastewater Enterprise Fund. 131 Town of Marana Annual Budget & Financial Plan NW N �F 91 MARANA17 ' This page intentionally left blank FY2015 -2016 132 Town of Marana Annual Budget & Financial Plan AIRPORT Department Overview The Airport department provides the community with a valuable general aviation air transportation resource that is part of the National Air Transportation System, and enhances and preserves the aeronautical industry for the community while maintaining the highest level of safety and professional customer service. The department also markets and leases airport land for aviation related businesses and development. Other department duties include: Maintain and enhanced airport safety and security. • Continue to align the airport with Town Strategic Plan. • Seek new business development opportunities for the airport. • Manage all Federal Aviation Grants and State Aviation Grants. • Manage and coordinate all construction activities on the airport. Perform inspections to ensure proper maintenance and compliance with airport mandates. • Coordinate with contractors and other departments to complete required airport maintenance. Manage, coordinate and review all plans and specifications for airport projects. Prepare contracts for maintenance activities and consultant services. Ensure land use and airspace capability with aviation uses throughout the Town and the County. Address public concerns with aeronautical activities and noise throughout the Town. Provide financial management of the airports operations budget. Provide presentations, press releases, and general information for community outreach and community relations. 2014 — 2015 Accomplishments • Secured airport engineering (bowl) and planning (Armstrong Consultants) consultants through FAA and ADOT approved General Services Agreement. • Revised Marana Title 15 (Airport Rules and Regulations). • Crack sealing of all airport pavements. • Begin Rwy 12/30, Rwy 3/21, and Twy B pavement overlay projects. • Identify land parcels for new corporate and maintenance hangar development. • Replace all Runway End Identifier Lights (REILs). • Regained FAA discretionary funding eligibility through $500,000 grant transfer from Grand Canyon Airport. FY2015 -2016 133 Airport Operations Coordinator Town of Marana Annual Budget & Financial Plan • Secured Airport Master Plan update, Business Plan, Airport GIS Survey, and rates and charges analysis grant ($465,000) from ADOT. • Secured runway /taxiway and lighting grant from ADOT ($555,000) • Started FAA /ADOT funded Wildlife Study. • Completed Phase II of Airport Surveillance System. 2015 — 2016 Goals & Objectives • Increase public awareness of the airport's value to the town through airport events. • Market land parcels available for additional business development. • Build new corporate and maintenance hangars. • Complete runways and taxiways signage project. • Design Terminal, Helicopter, Parking Ramp rehabilitation. Redesign airport website. • Complete Rwy 12/30, Rwy 3/21, and Twy B pavement overlay projects. • Complete Master Plan update project. • Complete airport business plan. • Conduct airport open house event (November 2015) • Complete rates and charges analysis. • Secure FAA grant for ramp rehabilitation project ($6.8 million) FY2015 -2016 0 . Expenditures by Category Cou ncil Strategic Expected Outcome Performance Indicator FY 2013 FY 2014 FY 2015 FY 2016 Plan Goa/ $148,762 Actual Actual Projected Budget V L $60,880 $249,256 $94,988 Operating Supplies & Equipment $55,279 $64,678 $48,449 Increase parking fees for Parking revenue $18,000 $20,000 $25,000 $30,000 Other Financing Uses corporate aircraft - - - Total by Category $1,178,921 V $531,963 $3,198,489 V L ° Attract additional events Number of event days 20 25 30 30 X on the large ramp V V L ° � Develop new airport Increase economic impact o 2 /0 0 2 /0 0 10 /0 0 20 /o hangars. of airport. V 0 . Expenditures by Category FY 2013 Actual FY 2014 Actual FY 2015 Projected FY 2016 Budget Personnel & Benefits Cost $132,310 $148,762 $153,292 $240,458 Contracted Services $66,805 $60,880 $249,256 $94,988 Operating Supplies & Equipment $55,279 $64,678 $48,449 $71,900 Capital Outlay - - $80,966 $2,791,143 Other Financing Uses $924,527 - - - Total by Category $1,178,921 $274,320 $531,963 $3,198,489 134 Town of Marana Annual Budget & Financial Plan FY2015 -2016 •- �-• • IM FY 2013 FY 2014 FY 2015 Actual Actual Projected 0 1 FY 2016 Budget Airport Director - - - 1.00 Airport Operations Coordinator - .75 .75 1.00 Airport Maintenance Worker - - - 1.00 Airport Manager - 1.00 1.00 Total Airport Operations - 1.75 1.75 3.00 *The day -to -day operations of the airport are managed by a fixed -base operator (FBO) which provides aeronautical services such as fueling, aircraft rental and maintenance, flight instruction, etc. 135 Town of Marana Annual Budget & Financial Plan NW N �F 91 MARANA17 ' This page intentionally left blank FY2015 -2016 136 Town of Marana Annual Budget & Financial Plan �pW N OF 9 MARANA gR1zw FY2015 -2016 Capital Improvement Plan The Capital Improvement Plan section contains alive -year plan for the Town's capital improvements and detailed information on individual projects. 137 Town of Marana Annual Budget & Financial Plan NW N �F 91 MARANA17 ' This page intentionally left blank FY2015 -2016 138 Town of Marana Annual Budget & Financial Plan CAPITAL IMPROVEMENT PROGRAM Fiscal 2015 - 2016 CIP Plan Overview The Fiscal Year 2015 -2016 Capital Improvement Plan (CIP) projects the Town's capital investments over a five -year period. Capital investments involve major Town projects that have at least a 5 year useful life, and at least a $100,000 total project budget. The CIP is both a fiscal and planning device that allows the Town to inventory and monitor all capital project costs, funding sources, departmental responsibilities, and timing schedules. Each year the CIP is reviewed within the context of on -going Town, County, State, and Federal planning programs and policies as well as the Town's General and Strategic Plans. The first year of the CIP, along with any applicable carry- forward of funds from the prior fiscal year, comprise the total capital budget for each project beginning July 1 of each fiscal year. The remaining four years of the CIP serve as a financial plan for capital investments. The five -year financial plan is reviewed and updated each year, and the Mayor and Council adopt the capital budget and the five -year financial plan after recommendations have been received from staff. The CIP committee met during the budget cycle to prioritize all requested CIP projects. The resulting recommendations were forwarded to the Mayor and Council by the Town Manager on March24, 2015 at the Town Council CIP study session. The CIP budget was adopted simultaneously with the Operating Budget on June 16, 2015. Funding Sources The Town of Marana utilizes proceeds from a variety of sources to study, acquire, replace, design, and construct various capital improvements: • Impact Fees and Improvement District bonds • Municipal Property Corporation and Water Revenue Bonds • Pima County General Obligation bonds • Transportation Sales Tax funds (75% of the Town's construction sales tax dollars are dedicated for transportation improvements) • Pima Association of Governments (PAG) funding • Highway Expansion &Extension Loan Program (HELP) funds • Regional Transportation Authority (RTA) funds and 1 /2 cent Sales Tax funds (since the creation of the Regional Transportation Authority, May 2006, the 1 /2 cent Sales Tax Fund is no longer accruing resources, that 1 /2 cent is being collected and allocated by RTA) • Pima County Flood Control District (PCFC) funds • Water Utility revenues • General Fund dollars and various grants Capital improvements may include new construction or an expansion, upgrade, replacement, or other addition designed to improve, conserve, or maintain the value of Town assets or enhance service capacity and visual environment. The Town has numerous capital projects in various stages that include: project planning, site selection, right -of -way acquisition, public hearing, utility relocation, site preparation, project agreement preparation, design, construction, and inspection. FY2015 -2016 139 Town of Marana Annual Budget & Financial Plan Administration and Operating Impacts Several positions in the General Fund are directly involved with capital projects and as a result are funded by capital projects funds through reimbursement. Approximately 12 positions in the CIP Department are directly engaged in design, inspection, contract administration, and project management related to street and drainage, traffic devices, facilities, and other general government capital projects. An ongoing issue for the Town's long -term financial forecasting is the volume and pace at which capital assets and infrastructure have been added. With each new asset comes an obligation to prepare for the maintenance and eventual replacement of that asset. These responsibilities must be addressed as they affect the annual operating budgets for years to come. The Town of Marana understands the importance of long term planning and has begun steps to prepare for its future. The Geographic Information Systems division of the Technology Services Department, in conjunction with the Public Works Department, continues working on an infrastructure inventory and paving management system that assesses the conditions of these assets in an effort to strategically plan for maintenance, and eventual replacement of capital assets. This data will make it possible to do long range financial forecasting to ensure resources are available to replace assets, as well as prioritizing replacement schedules on not only the age of an asset but also on the condition. This data will also be used to plan for annual operating expenses related to maintaining the Town's infrastructure as well. FY2015 -2016 140 Town of Marana Proposed 5 Year Capital Improvement Program PROJECT NAME j L 2015 - 2016 2016-2017 2017 - 2018 2018-2019 2019 - 2020'M Totals AERIE DRIVE PAVEMENT RECONSTRUCTION AIRPORT MASTER PLAN UPDATE AIRPORT SAFETY LIGHTING & SIGNAGE AIRPORT TERMINAL AVRA VALLEY RD PAVEMENT RECONSTRUCT BLUE CROSSING WAY ROADWAY REPAIR C.R. DISTRICT PARK 99 -012 CAMINO DE MANANA (2001 -5 CAMINO MARTIN / JEREMY PLACE RESTOR CAP CANAL TRAILHEAD IMPROVEMENTS CAP SUBCONTRACT - NIA REALLOCATION CMO DE OESTE, THORYNDALE, WIDENING COACHLINE RD, RECONSTRUCTION CONSTRUCTED RECHARGE FOR EFFLUENT CONTENTAL RANCH 12A -B, RECONSTRUCT CONTINENTAL RANCH PARCEL 28 RECONST CONTINENTAL RESERVE 24 -INCH TIE -IN CRACKER BARREL ROAD RESTORATION FIRE PROTECTION WATER LINE GLADDEN FARMS RD - RECONSTRUCTION GUIDANCE SIGNAGE, REHABILITATE HERITAGE PARK, FARM IMPROVEMENTS HERITAGE PARK, PLAZA AND OTH IMPRV HERITAGE PARK, RANCH HERITAGE PARK, SPLASH PAD INA RD BRIDGE INA RD PAVEMENT RECONSTRUCTION INA RD RIGHT TURNBAYS ONTO THORNYDA INA RD SIDEWALK- MEREDITH TO THORNYD INA RD, RT TURNBAY TO OLDFATHER RD INTEGRATED TELEMETRY & SCADA LAND ACQUISITION FOR APPROACHES LUCKETT RD EXTENSION MARANA MAIN ST ROUNDABOUT RECONSTRC MARANA PARK WELL MARANA PUBLIC SAFETY FACILITY Town of Marana Proposed 5 Year Capital Improvement Program A I PROJECT NAME 2015-201 2016-2017 2017-2018 2018-2019 2019 - 203JE& Totals _A MARANA ROAD REALIGNMENT MARANA WATER RECLAIM 1MGD EXPANSION MARANA WRF EXPANSION MOORE ROAD IMPROVEMENTS (2014) ORA MAE HARN PARK BALL FIELD IMPRV ORA MAE HARN PARK PARKING RECONSTRC ORA MAE HARN PARK POOL RENOVATION PAVEMENT PRESERVATION PICTURE ROCKS INTERCONNECT REHAB TRANSNT, TD, HELI, TERMNL APR REHABILITATE TAXIWAY C RUNWAY 12 -30, TAXIWAY A, EXTEND E SANDARIO ROAD SIDEWALK /PATH SANTA CRUZ SHARED III (2009 -16) SANTA CRUZ SUP EL RIO TO AVRA VAL SCADA AND INTEGRATED TELEMETRY SILVERBELL RD SIDEWALK, TP TO COACH SILVERBELL ROAD (1999 -50) TANGERINE COORIDOR COMMUNITY PARK TANGERINE RD COORIDOR, 110 TO TOWN TANGERINE W, X -ZONE BOOSTER & PRV TANGERINE X -ZONE 16" WATER MAIN TANGERINE X -ZONE RESRVR /BOOST UPGRD TANG ERIN E /DOWNTWN SEWER CONVEY SYS TAXIWAY C, MEDIUM TAXIWAY LIGHTS THORNYDALE N TO SAG RANCH RESTOR THORNYDALE RD, SAG RANCH RESTOR TWIN PEAKS INTERCHANGE (01 -4 TWIN PEAKS RD SHARED USE PATH ACCES TWIN PEAKS RESERV, BOOSTER STATION TWIN PEAKS WELL UPDATE TO FAR PART 150 NOISE STUDY W +ZONE 1 -10 16 ", SANLUCAS INTRCNNCT TOTALS: 7RNW3 65,843,465 26,528,644 23,203,002 9,381,250 9,381,2 Town of Marana Annual Budget &Financial Plan FY2015 -2016 Airport Safety Lighting & Signage This project includes the design and replacement of 50 taxiway and runway incandescent guidance signs with LED signage and the replacement of 25 in ground taxiway edge lights to increase safety. Project No: {AP021 } Sources of Funding Budgeted Project Costs Federal Aviation Grants State Aviation Grants Airport Operating Pre 2016 Expenditures $ 978,500 Construction $ - $ 25,750 Planning & Design $ 78,097 $ 25,750 2016 Future Total Projected Expenditures Budget $1,030,000 $ - $ 1,030,000 Total $ 1,030,000 Total Project Costs $ - $1,030,000 $ - $ 1,030,000 Post Project Operations and Maintenance Yearly Maintenance $ - Total Yearly Future Operating Costs $ - 143 Airport Master Plan Update Airport Master plan update, Business Plan development, and Rates and Charges Study. Project No: {AP022} Sources of Funding Budgeted Project Costs Pre 2016 2016 Future Total Expenditures Projected Expenditures Budget Federal Aviation Grants $ 285,000 Planning & Design $ - $ 300,000 $ - $ 300,000 ------------------------------- State Aviation Grants $ 7,500 Airport Fund $ 7,500 T $ 300,000 T Pr ojec t Cos $ - $ 300,000 $ - $ 300,000 Post Project Operations and Maintenance Yearly Maintenance $ - Total Yearly Future Operating Costs $ - Airport Safety Lighting & Signage This project includes the design and replacement of 50 taxiway and runway incandescent guidance signs with LED signage and the replacement of 25 in ground taxiway edge lights to increase safety. Project No: {AP021 } Sources of Funding Budgeted Project Costs Federal Aviation Grants State Aviation Grants Airport Operating Pre 2016 Expenditures $ 978,500 Construction $ - $ 25,750 Planning & Design $ 78,097 $ 25,750 2016 Future Total Projected Expenditures Budget $1,030,000 $ - $ 1,030,000 Total $ 1,030,000 Total Project Costs $ - $1,030,000 $ - $ 1,030,000 Post Project Operations and Maintenance Yearly Maintenance $ - Total Yearly Future Operating Costs $ - 143 Town of Marana Annual Budget &Financial Plan FY2015 -2016 Blue Crossing Way Roadway Repair To repair and preserve a section of Blue Crossing Way roadway that is failing. This roadway is creating a safety hazard for pedestrians and the driving public. Project No: fST0391 Sources of Funding Budgeted Project Costs 144 Pre 2016 2016 Future Total Expenditures Projected Carry Over Expenditures Budget Transportation Fund $ 255,000 Construction $ 120,959 $ 117,041 ----- $ - - - - - -- - - -- $__2 Land Acquisition $ - $ - $ - $ 5,000 Total $ 255,000 Total Project Costs $ - $ 255,000 $ - $ 255,000 Post Project Operations and Maintenance: Annual Maintenance $ - Total Yearly Future Operating Costs $ - 144 Town of Marana Annual Budget &Financial Plan FY2015 -2016 Cortaro Silverbell District Park This project is for the construction of a 48 acre district park. The park site is next to the Wheeler Abbett Library. Future operating costs include 4 laborers and maintenance workers for landscape maintenance, utilities for water and lights, and personnel time for rental of facilities. Project No: {PK002} Sources of Funding $ 7,500 Materials & Supplies Budgeted Project Costs Equipment Purchases 128,000 Utilities 4,600 Fringe Benefits 58,808 General Administrative Costs 7,800 Pre 2016 2016 Future Total Expenditures Projected Expenditures Budget 2008 Series Bonds $ 4,500,000 Construction $ 8,045,205 $ - $ - $ 8,045,205 Park Impact Fees $ 3,273,190 Cultural /Environmental $ 440,930 $ 22,000 $ - $ 462,930 Pima County Bond Funds $ 500,000 Planning /Design $ 6,500 $ - $ - $ 6,500 General Fund $ 255,000 Capitalized Labor $ 13,555 $ - $ - $ 13,555 Total $ 8,528,190 Total Project Costs $ 8,506,190 $ 22.000 $ - $ 8,528,190 Post Project Operations and Maintenance: Contractual Services $ 7,500 Materials & Supplies 32,500 Equipment Purchases 128,000 Utilities 4,600 Fringe Benefits 58,808 General Administrative Costs 7,800 Other 600 Total Yearly Future Operating Costs $239,808 145 Town of Marana Annual Budget &Financial Plan FY2015 -2016 Camino de Mariana /Dove Mountain Extension The Town of Marana has been busy developing a design concept, completing the final design and conducting an environmental study to ensure native plant and animal species preservation along Camino de Mariana, between the new Interstate 10 (1 -10) Traffic Interchange at Linda Vista Boulevard /Twin Peaks Road and Tangerine Road. The proposed northern connection is at the intersection of Dove Mountain Boulevard and Tangerine Road. The need for the roadway will be crucial to relieve traffic congestion in the Dove Mountain area, the Town of Marana, and the northwest area of metropolitan Tucson. Once the 1 -10 Traffic Interchange at Twin Peaks /Linda Vista is constructed, the Camino de Mariana arterial corridor will be necessary to maintain local and regional traffic flows for the rapidly growing area. The benefits of the new alignment include: 1) Provide better connectivity between Tangerine Road and the new 1 -10 Traffic Interchange at Twin Peaks /Linda Vista. 2) Shift vehicular traffic from a busy, at -grade railroad crossing on Tangerine Road to a new, safer location with a grade separation from the railroad tracks at the new interchange. 3) Decrease daily traffic on 1 -10 and Tangerine Road. 4) Relieve other local north -south roadways such as Oracle Road and Thornydale Road by providing a viable alternate route for northwest area commuters. Project No: {ST004} Sources of Funding Budgeted Project Costs Pre 2016 2016 Future Total Expenditures Projected Expenditures Budget PAG /12.6 Fund $ 551,070 Planning /Design $ 1,862,934 $ - $ - $ 1,862,934 Regional Transportation Authority $ 5,987,726 Land Acquisition $ 5,839,524 $ - $ - $ 5,839,524 ' /2 cent Sales Tax $ 2,649,755 Cultural /Environmental $ 231,179 $ - $ - $ 231,179 Pima County Impact Fees $ 564,666 Construction $ 24,726,752 $ 48,000 $ - $ 24,771,752 2008 MMPC Bonds $ 18,800,000 Capitalized Labor $ 866,782 $ - $ - $ 866,782 General Fund $ 1,304,489 H U R F $ 62,000 Transportation Fund $ 152,465 Pima Association of Governments $ 1,500,000 Other Agency $ 2,000,000 Total $ 33,572,171 Total Project Costs $ 33,527,171 $ 48,000 $ - $33,572,171 Post Project Operations and Maintenance: Landscape & Street Maintenance $ 62,050 Total Yearly Future Operating Costs $ 62,050 146 Town of Marana Annual Budget &Financial Plan FY2015 -2016 Camino Martin /Jeremy Place - Pavement Restoration This provides pavement restoration drainage repair of Camino Martin /Jeremy Place utilizing stress absorbing membrane with overlay and drainage repair. Project No: {ST033} Sources of Funding Budgeted Project Costs CAP Canal Trail Improvements Develop a natural- surface segment of the CAP Trail from Tangerine Road east of 1 -10 north to the Pinal County line, with a trailhead on CAP/130R property north of Tangerine. Project No: {PKOI 1 } Sources of Funding Budgeted Project Costs Pre 2016 2016 Future Future Total Expenditures Projected Expenditures Budget HURF $ 19,1 1 1 Planning & Design $ 11,639 $ 4,020 $ 7,472 $ 19,1 1 1 Transportation Fund $ 785,889 Construction $ - $ 700,000 $ 18,631 $ 71 8,631 15,000 Environmental $ - $ 5,000 $ - $ 5,000 - Planning & Design $ - $ 8,238 $ - $ 12,258 80,000 Land Acquisition $ - $ 50,000 $ - $ 50,000 Total $ 805,000 Total Project Costs $ 11,639 $ 767,258 $ 26,103 $ 805,000 Post Project Operations and Maintenance Yearly Maintenance $ - Total Yearly Future Operating Costs $ - CAP Canal Trail Improvements Develop a natural- surface segment of the CAP Trail from Tangerine Road east of 1 -10 north to the Pinal County line, with a trailhead on CAP/130R property north of Tangerine. Project No: {PKOI 1 } Sources of Funding Budgeted Project Costs Post Project Operations and Maintenance Yearly Maintenance $ - Total Yearly Future Operating Costs $ - 147 Pre 2016 2016 Future Total Expenditures Projected Expenditures Budget Park Impact Fees $ 65,000 Construction $ - $ 65,000 $ - $ 65,000 $ 15,000 Land Acquisition $ - $ 15,000 $ - $ 15,000 $ - Cultural /Environmental $ - $ - $ - $ - Total $ 80,000 Total Project Costs $ - $ 80,000 $ - $ 80,000 Post Project Operations and Maintenance Yearly Maintenance $ - Total Yearly Future Operating Costs $ - 147 Town of Marana Annual Budget &Financial Plan FY2015 -2016 Continental Ranch 12A -B, Reconstruct This project is for the pulverization of the existing asphalt for use as a base course then repaving with 3" PAG 2 asphalt. Project No: {ST054} Constructed Recharge for Effluent Sources of Funding Budgeted Project Costs Master plan facility with infiltration basins to recharge build -out production of 3.5 mgd of teriary effluent from the Marana WRF. Design and construct facility to meet recharge needs up to 1.5 mgd. Budget figures below include construction up to Phase IB. Project No: {WT025} 2016 Future Total Sources of Funding Budgeted Project Costs Projected Expenditures Budget Transportation Fund $ 1,310,000 Planning & Design Pre 2016 2016 Future Total Construction Expenditures Projected Expenditures Budget Renewable Resources $ 2,590,660 Construction $ 352,607 $ 2,236,167 $ - $ 2,235,660 $ - Planning & Design $ 173,806 $ 354,493 $ - $ 355,000 Total $ 2,590,660 Total Project Costs $ 526,413 $ 2,590,660 $ - $ 2,590,660 Post Project Operations and Maintenance Yearly Maintenance $ - Total Yearly Future Operating Costs $ - Continental Ranch 12A -B, Reconstruct This project is for the pulverization of the existing asphalt for use as a base course then repaving with 3" PAG 2 asphalt. Project No: {ST054} Sources of Funding Budgeted Project Costs Pre 2016 2016 Future Total Expenditures Projected Expenditures Budget Transportation Fund $ 1,310,000 Planning & Design $ - $ 40,000 $ - $ 40,000 Construction $ - $ 1,270,000 $ - $ 1,270,000 Land Acquisition $ - $ - $ - $ - Total $ 1,310,000 Total Project Costs $ - $ 1,310,000 $ - $ 1,310,000 Post Project Operations and Maintenance Yearly Maintenance $ - Total Yearly Future Operating Costs $ - 148 Town of Marana Annual Budget &Financial Plan FY2015 -2016 Continental Ranch Parcel 28 Pavement Reconstruction This project is for the pulverization of the existing asphalt for use as a base course then repaving with 2 '/2" PAG 2 asphalt. Project No: {ST042) Continental Reserve 24 -Inch Tie -In Sources of Funding Budgeted Project Costs Construct 24 -inch interconnect between Hartman Vistas /Twin Peaks water service area and Continental Reserve water service area to create redundancy. The project will also facilitate the maintenance of the Continental Reserve Reservoir (future project). The project will include the installation of approximately 6,200 linear feet of 24" pipe. Project No: {WT035} Pre 2016 2016 Future Sources of Funding Total Expenditures Projected Expenditures 2016 Budget Transportation Fund $ 646,820 Planning & Design $ 1,054 $ - $ - $ ------- - - 25,000 - - -- - - -- Construction $ 603,816 $ 40,000 $ - $ 606,820 Land Acquisition $ - $ - $ - $ 15,000 T $ 6 T Pr ojec t Cos $ 60 $ 4 0,000 $ - $ 6 $255,750 $ - $1,701,750 Post Project Operations and Maintenance: Post Project Operations and Maintenance Yearly Maintenance $ - Total Yearly Future Operating Costs $ - Continental Reserve 24 -Inch Tie -In Construct 24 -inch interconnect between Hartman Vistas /Twin Peaks water service area and Continental Reserve water service area to create redundancy. The project will also facilitate the maintenance of the Continental Reserve Reservoir (future project). The project will include the installation of approximately 6,200 linear feet of 24" pipe. Project No: {WT035} Sources of Funding Budgeted Project Costs Pre 2016 2016 Future Total Expenditures Projected Expenditures Budget Water Impact Fee $ 1,701,750 Planning /Design $ - $ 170,750 $ - $ 170,750 Land Acquisition $ - $ 75,000 $ - $ 75,000 Capitalized Labor $ - $ 10,000 $ - $ 10,000 Construction $ - $ - $ - $ 1,446,000 Total $ 1,701,750 Total Project Costs $ - $255,750 $ - $1,701,750 Post Project Operations and Maintenance: Annual Maintenance $ - Total Yearly Future Operating Costs $ - 149 Town of Marana Annual Budget &Financial Plan FY2015 -2016 Cracker Barrel Road Pavement Restoration The project is for the pavement restoration using the mill & filing technique with stress absorbing membrane chip to Cracker Barrel Road. Project No: {ST035} Sources of Funding Budgeted Project Costs The protect entails the completion of parking areas associated with the demonstration garden and community gardens; the addition of a restroom facility with associated access improvements; security lighting; and landscape improvements. Project No: {PK016} Pre 2016 2016 Future Total Expenditures Projected Expenditures Budget HURF $ 582,441 Planning /Design $ 33,982 $ 36,852 $ - $ 36,852 $ - Construction $ - $ 545,589 $ - $ 545,589 Transportation Fund $ 277,000 Construction $ - $ 257,000 $ - $ 257,000 Land Acquisition $ - $ 20,000 $ - $ 20,000 Total $ 859,441 Total Project Costs $ 33,982 $ 859,441 $ - $ 859,441 Post Project Operations and Maintenance: Annual Maintenance $ - Total Yearly Future Operating Costs $ - Heritage Park, Farm Improvements The protect entails the completion of parking areas associated with the demonstration garden and community gardens; the addition of a restroom facility with associated access improvements; security lighting; and landscape improvements. Project No: {PK016} Sources of Funding Budgeted Project Costs Pre 2016 2016 Future Total Expenditures Projected Expenditures Budget Park Impact Fees $ 382,326 Planning & Design $ 12,185 $ - $ - $ 30,000 Construction $ 91,972 $ 281,669 $ - $ 352,326 Total $ 382,326 Total Project Costs $ 104,157 $ 281,669 $ - $ 382,326 Post Project Operations and Maintenance: Equipment $ 135,000 Utilities $ 5,000 Materials & Supplies $ 4,300 Total Yearly Future Operating Cost $ 144,300 150 Town of Marana Annual Budget &Financial Plan FY2015 -2016 Heritage Park, Plaza and Other Improvements Design and construct portions of the Marana Heritage River Park along Santa Cruz River by Gladden Farms development. Initial environmental compliance document, design concept report, and preparation of drainage, grading, and utilities plan for Heritage Ranch. Project No: {PK0181 Sources of Funding Budgeted Project Costs Pre 2016 2016 Future Total Expenditures Projected Expenditures Budget General Fund $ 20,691,735 Planning & Design $ 8,690 $ 632,000 $ 4,441,836 $ 5,448,619 Other Agency Funds $ 7,900,000 Construction $ - $ 7,268,000 $ 16,196,209 $ 23,098,1 16 Cultural /Environmental $ - $ - $ 30,000 $ 30,000 Land Acquisition $ - $ - $ 15,000 $ - Total $ 28,591,735 Total Project Costs $ 8,690 $ 7,900,000 $ 20,683,045 $ 28,591,735 Post Project Operations and Maintenance: Equipment $ - Utilities $ - Total Yearly Future Operating Cost $ - Heritage Park, Ranch Construct an open arena 150'x300' w /lights, directional sound, & seating; 1 covered arena 150'x300' w /lights, directional sound, seating; Stables; Rig parking, stabilized earth surface 240 spaces; Spectator parking 200 spaces, paved; maintenance faciliity w /storage; administration building; restrooms; vendor /activity area; landscaping. Project No: {PK0171 Sources of Funding Budgeted Project Costs Pre 2016 2016 Future Total Expenditures Projected Expenditures Budget Other Agency Funds $ 1,500,000 Construction $ - $ 1,500,000 $ - $ 1,500,000 T $ 1, 500,000 T Pr ojec t Co sts $ - $ 1, 500,000 $ - $ 1, 500,000 Post Project Operations and Maintenance: Equipment $ - Utilities $ - Total Yearly Future Operating Cost $ - 151 Town of Marana Annual Budget &Financial Plan FY2015 -2016 Heritage Park, Splash Pad This project will create a splash pad at Heritage Park. The improvements will include a 3500 sq. ft. splash pad w /associated mechanical systems, partially shaded; Shade Ramada for spectators; Access & additional parking (24 spaces paved); Shared use path extension to Heritage Farm; Landscaping; and Security lighting. Project No: {PK015) Sources of Funding Budgeted Project Costs Ina Road and Bridge from Silverbell Road to 1 -10 This project is for the widening of Ina Road between Star Commerce Drive and Silverbell Road to a four lane section with raised median, sidewalks and drainage improvements along with a bridge. Project No: {ST025} Sources of Funding Budgeted Project Costs Pre 2016 Pre 2016 2016 Future Total Total Expenditures Projected Expenditures Budget Park Impact Fees $ 1,772,132 Planning & Design $ 81,207 $ 3,701 $ - $ 85,000 $ - Construction $ 281,225 $ 1,41 1,009 $ - $ 1,687,132 Total $ 1,772,132 Total Project Costs $ 362,432 $ 1,414,710 $ - $ 1,772,132 Post Project Operations and Maintenance: 277,248 $ - $ 678,247 Land Acquisition Equipment $ - 449,091 $ - $ 749,091 Utilities $ - $ 164,920 $ - $ Total Yearly Future Operating Cost $ - Ina Road and Bridge from Silverbell Road to 1 -10 This project is for the widening of Ina Road between Star Commerce Drive and Silverbell Road to a four lane section with raised median, sidewalks and drainage improvements along with a bridge. Project No: {ST025} Sources of Funding Budgeted Project Costs Total $ 5,181,214 Total Project Costs $ 166,380 $ 4,041,259 $ - $ 5,181,214 Post Project Operations and Maintenance: Annual Maintenance $ - Total Yearly Future Operating Costs $ - Pre 2016 2016 Future Total Expenditures Projected Expenditures Budget Regional Transportation Authority $ 600,000 Construction $ - $ 600,000 $ - $ 600,000 Transportation Fund $ 4,581,214 Construction $ - $ 2,550,000 $ - $ 2,550,000 Cultural / Environmental $ 55,556 $ 277,248 $ - $ 678,247 Land Acquisition $ - $ 449,091 $ - $ 749,091 Planning & Design $ 110,824 $ 164,920 $ - $ 603,876 Total $ 5,181,214 Total Project Costs $ 166,380 $ 4,041,259 $ - $ 5,181,214 Post Project Operations and Maintenance: Annual Maintenance $ - Total Yearly Future Operating Costs $ - Town of Marana Annual Budget &Financial Plan FY2015 -2016 Ina Road Right -Turn Bays onto Thornydale Road This project is for four right -turn bays onto Thornydale Road. This will increase intersection safety and capacity. Project No: {ST043} Sources of Funding Budgeted Project Costs Pre 2016 2016 Future Total Expenditures Projected Expenditures Budget Regional Transportation Authority $ 478,723 Construction $ - $ 456,000 $ - $ 372,000 Transportation Fund $ 350,000 Cultural / Environmental $ - $ 6,294 $ - $ 10,000 Planning & Design $ 95,730 $ 4,252 $ - $ 96,723 Construction $ - $ 350,000 $ - $ 350,000 T $ 8 T Pr ojec t Cos $ 95,730 $ 8 $ - $ 8 Post Project Operations and Maintenance: Annual Maintenance $ - Total Yearly Future Operating Costs $ - Ina Road Sidewalk - Meredith to Thornydale New sidewalk is to be installed along the south side of Ina Road between Thornydale Road and Meredith Boulevard as well as upgrades of existing handicap ramps at all quadrants of the Ina /Meredith Intersection. Project No: {ST046} Sources of Funding Budgeted Project Costs Pre 2016 2016 Future Total Expenditures Projected Expenditures Budget Regional Transportation Authority $ 80,000 Construction $ - $ 80,000 $ - $ 80,000 Total $ 80,000 Total Project Costs $ - $ 80,000 $ - $ 80,000 Post Project Operations and Maintenance: Annual Maintenance $ - Total Yearly Future Operating Costs $ - 153 Town of Marana Annual Budget &Financial Plan FY2015 -2016 LucketF Road Cemetery Access Construct a new two -lane roadway along the Luckett Road alignment from Hardin Road to the proposed Veterans Cemetery. Project No: {ST050} Sources of Funding Budgeted Project Costs 154 Pre 2016 2016 Future Total Expenditures Projected Expenditures Budget Regional Transportation Authority $ 1,000,000 Planning & Design $ 99,326 $ - $ - $ 50,000 --------------- -- Cultural / Environmental $ 350 $ - $ - $ - Construction $ 374,874 $ 625,553 $ - $ 900,000 Land Acquisition $ 800 $ - $ - $ - Total $ 1,000,000 Total Project Costs $ 475,350 $ 625,553 $ - $ 1,000,000 154 Town of Marana Annual Budget &Financial Plan FY2015 -2016 Marana Main Street The Town is contemplating a general plan amendment to change the major routes /circulation element. Should that be approved by council, the Marana Road realignment project would begin as a first phase of establishing this new roadway network. The project involves re- routing Marana Road as a 2 -lane roadway from its current intersection with Sandario Road just north of the Circle K to just south of the Marana Market grocery store. Project No: {ST044} Sources of Funding Budgeted Project Costs Marana Public Safety Facility 2016 Future This project includes the planning & design, land acquisition and construction of a Marana Police Public Safety Facility which will house a Police substation, and other emergency communication facility opportunities. Project No: {PDFAC} Projected Expenditures Budget Transportation Fund $ 205,536 Construction Sources of Funding Budgeted Project Costs 180,000 $ - $ 180,000 Land Acquisition $ - $ Pre 2016 $ - 2016 Future Total $ - $ Expenditures $ - Projected Expenditures Budget RICO $ 1,020,000 Planning & Design $ - $ 1,000,000 $ - $ - ' /2 Cent Sales Tax $ 18,000,000 Planning & Design $ - $ 1,100,000 $ - $ - General Fund $ 2,000,000 Construction $ - $ 3,400,000 $ - $ - Agency $ 1,800,000 Planning & Design $ - $ 400,000 $ - $ - Total $ 22,820,000 Total Project Costs $ - $ 5,900,000 $ - $ - Post Project Operations and Maintenance: Annual Cost $ - Total Yearly Future Operating Costs $ - Marana Main Street The Town is contemplating a general plan amendment to change the major routes /circulation element. Should that be approved by council, the Marana Road realignment project would begin as a first phase of establishing this new roadway network. The project involves re- routing Marana Road as a 2 -lane roadway from its current intersection with Sandario Road just north of the Circle K to just south of the Marana Market grocery store. Project No: {ST044} Sources of Funding Budgeted Project Costs Post Project Operations and Maintenance: Annual Maintenance $ - Total Yearly Future Operating Cost $ - 155 Pre 2016 2016 Future Total Expenditures Projected Expenditures Budget Transportation Fund $ 205,536 Construction $ - $ 180,000 $ - $ 180,000 Land Acquisition $ - $ 5,536 $ - $ 5,536 Planning & Design $ - $ 20,000 $ - $ 20,000 Northwest Benefit Area Impact Fees $ 1,51 1,464 Construction $ - $ 1,150,000 $ - $ 1,150,000 Cultural / Environmental $ - $ 12,000 $ - $ 12,000 Land Acquisition $ - $ 69,464 $ - $ 169,464 Planning & Design $ - $ 230,000 $ - $ 180,000 Total $ 1,717,000 Total Project Costs $ - $ 1,667,000 $ - $ 1,717,000 Post Project Operations and Maintenance: Annual Maintenance $ - Total Yearly Future Operating Cost $ - 155 Town of Marana Annual Budget &Financial Plan FY2015 -2016 Marana WRF 1.5MGD Expansion This project includes the design and construction of an additional 1 MGD of treatment capacity at the existing Marana Wastewater Facility to meet the demands of a growing community. Project No: {WRO09 & WROI 1 } Sources of Funding Budgeted Project Costs Pre 2016 2016 Future Total Expenditures Projected Expenditures Budget Wastewater Impact Fees $ 11,500,000 Planning & Design $ - $ 1,500,000 $ - $ 1,500,000 Construction $ - $ - $ - $ 10,000,000 Total $ 11,500,000 Total Project Costs $ - $ 1,000,000 $ - $ 11,500,000 Post Project Operations and Maintenance: Yearly Maintenance $ - Total Yearly Future Operating Costs $ - Ora Mae Harn Park Ball Field Improvements This project is to improve the Ora Mae Harn Park ball fields by replacing backstops, dugouts, fencing, irrigation and the restroom. Project No: {PK012} Sources of Funding Budgeted Project Costs Pre 2016 2016 Future Total Expenditures Projected Expenditures Budget General Fund $ 859,800 Planning & Design $ - $ 12,000 $ - $ 79,800 Construction $ 118,135 $ 200,000 $ - $ 780,000 Total $ 859,800 Total Project Costs $ 118,135 $ 212,000 $ - $ 859,800 Post Project Operations and Maintenance: Annual Cost $ - Total Yearly Future Operating Costs $ - 156 Town of Marana Annual Budget &Financial Plan FY2015 -2016 Ora Mae Harn Park Parking Reconstruction Ora Mae Harn Park Parking Lot reconstruction with drainage improvements and access road repairs. Project No: {PK020} Picture Rocks Interconnect Sources of Funding Budgeted Project Costs Construct approximately 6,6001-F of 12" water main in the Picture Rocks Service Area. Project No: {WT036} Sources of Funding Pre 2016 2016 Future Total Pre 2016 Expenditures 2016 Projected Expenditures Budget General Fund $ 235,000 Planning & Design $ - $ 25,000 $ - $ 25,000 $ Construction $ - $ 200,000 $ - $ 200,000 735,120 Land $ - $ 10,000 $ - $ 10,000 T 1 $ 2 35,000 T Pr ojec t Cos $ - $ 2 35,000 $ - $ 2 35,000 Post Project Operations and Maintenance: T 1 $ 9 T Pr ojec t Cos $ - $ 9 $ - $ 9 Annual Cost $ - Annual Cost Total Yearly Future Operating Costs $ - Total Yearly Future Operating Costs $ - 157 Picture Rocks Interconnect Construct approximately 6,6001-F of 12" water main in the Picture Rocks Service Area. Project No: {WT036} Sources of Funding Budgeted Project Costs Pre 2016 2016 Future Total Expenditures Projected Expenditures Budget Water Impact Fees $ 902,010 Planning & Design $ - $ 81,890 $ - $ 81,890 Construction $ - $ 735,120 $ - $ 735,120 Land $ - $ 75,000 $ - $ 75,000 Cultural / Environmental $ - $ 10,000 $ - $ 10,000 T 1 $ 9 T Pr ojec t Cos $ - $ 9 $ - $ 9 Post Project Operations and Maintenance: Annual Cost $ - Total Yearly Future Operating Costs $ - 157 Town of Marana Annual Budget &Financial Plan FY2015 -2016 Rehabilitation of Transient, Open Tie down, Helicopter and Terminal Aprons This project is for the design and reconstruction of transient, open tie down, helicopter and terminal aprons at the airport. Project No: {AP025} Sandario Road Sidwalk /Path Sources of Funding Budgeted Project Costs This project provides for sidewalk and drainage improvements on Sandario Road from Moore to Grier Road. Project No: {CPOI 1 } Sources of Funding Pre 2016 2016 Future Total Expenditures Projected Expenditures Budget State Aviation Grants $ 245,626 Planning & Design $ - $ 709,000 $ - $ 489,000 Federal Aviation Grants $ 2,636,187 Cultural /Environmental $ 10,000 $ 75,000 $ - $ 75,000 Airport Fund $ 4,037,187 Land $ - $ 50,000 $ - $ 50,000 $ 153,553 Construction $ - $ - $ - $ 6,305,000 Total $ 6,919,000 Total Project Costs $ - $ 834,000 $ - $ 6,919,000 Post Project Operations and Maintenance: Annual Cost $ - Total Yearly Future Operating Costs $ - 158 Sandario Road Sidwalk /Path This project provides for sidewalk and drainage improvements on Sandario Road from Moore to Grier Road. Project No: {CPOI 1 } Sources of Funding Budgeted Project Costs Pre 2016 2016 Future Total Expenditures Projected Expenditures Budget Regional Transportation Authority $ 200,000 Planning & Design $ 16,225 $ 7,870 $ - $ 35,000 Transportation Fund $ 150,000 Construction $ - $ 64,450 $ - $ 153,553 Cultural /Environmental $ 3,553 $ - $ - $ 27,000 Land Acquisition $ - $ - $ - $ 134,447 T $ 350,000 T Pr ojec t Cos $ 1 9,778 $ 7 $ - $ 350,000 Post Project Operations and Maintenance: Annual Maintenance $ - Total Yearly Future Operating Costs $ - 158 Town of Marana Annual Budget &Financial Plan FY2015 -2016 Santa Cruz Shared Use Path - Phase III The proposed project is a 2.7 mile long stretch of trail running along the northeastern bank protection of the Santa Cruz River. The northern boundary will link to previously completed segments of shared -use path and will trigger the construction, per a signed development agreement, of a 0.7 mile extension along the Central Arizona Project Canal (CAP) Trail funded by the developer. Completion of these sections will connect existing neighborhoods, new residential developments, and schools to proposed commercial development providing residents of Northern Marana an alternate transportation route for work, play, and shopping. The project includes a fourteen (14) foot wide shared -use path featuring 5 rest nodes with benches featuring tile mosaic seats created by Marana High School students, desert landscaping, irrigation, signage, and connections to existing trail segments. The path will be accessible from entry points within both the Gladden Farms and Heritage Parks to the north and the CAP trail from the south. The path is intended to accommodate non - motorized users including pedestrians, joggers, in -line skaters, bicyclists, and individuals in wheelchairs and other assistive equipment. Project No: {PK006} Sources of Funding Budgeted Project Costs Pre 2016 2016 Future Total Expenditures Projected Expenditures Budget Impact Fees - Park $ 629,728 Construction $ 26,058 $ 1,071,335 $ - $ 1,341,335 Transportation Fund $ 597,128 Cultural /Environmental $ - $ 22,000 $ - $ 25,000 Agency $ 545,867 Planning & Design $ 90,055 $ 210,000 $ - $ 216,913 Land Acquisition $ 16,232 $ - $ - $ 189,475 Total $ 1,772,723 Total Project Costs $ 132,345 $ 1,303,335 $ - $ 1,772,723 Post Project Operations and Maintenance: Landscape & Path Maintenance $ - Total Yearly Future Operating Costs $ - 159 Town of Marana Annual Budget &Financial Plan FY2015 -2016 Santa Cruz Shared Use Path - El Rio to Avra Valley This project is for a 1.45 mile long stretch of shared use path from El Rio Park to Avra Valley Road. Project No: {PK013} Sources of Funding Budgeted Project Costs Impact Fees - Park Regional Transportation Authority $ 720,400 $ 586,850 Tota 1 $ 1,307,250 Total Project Costs $ 129,163 $ 1,210,406 $ - $ 1,307,250 Post Project Operations and Maintenance: Landscape & Path Maintenance $ - Total Yearly Future Operating Costs $ - 160 Pre 2015 2015 Future Total Expenditures Projected Expenditures Budget Construction $ - $ 496,369 $ - $ 458,863 Cultural /Environmental $ 14,268 $ 7,820 $ - $ 11,365 Planning & Design $ 49,331 $ 37,669 $ - $ 96,137 Land Acquisition $ - $ 19,285 $ - $ 20,485 Planning & Design $ 61,614 $ - $ - $ 62,000 Land Acquisition $ 3,950 $ 46,400 $ - $ 46,400 Cultural /Environmental $ - $ - $ - $ - Construction $ - $ 602,863 $ - $ 612,000 $ 586,850 Tota 1 $ 1,307,250 Total Project Costs $ 129,163 $ 1,210,406 $ - $ 1,307,250 Post Project Operations and Maintenance: Landscape & Path Maintenance $ - Total Yearly Future Operating Costs $ - 160 Town of Marana Annual Budget &Financial Plan FY2015 -2016 161 SCADA and Integrated Telemetry This project provides for the implementation of Scada technology (related to Water), networking, database and reporting systems, visualization systems, and security measures for robust and fault tolerant control systems for Town utilities and systems. Project No: {WT026} Sources of Funding Budgeted Project Costs Future 2016 Total 2016 Expenditures Projected Expenditures Budget Water Capital Fund $ 7,936,775 Construction $ - $1,000,450 $ - $ 7,936,775 Computer Hardware $ 84,290 $ - $ - $ - Computer Software $ 70,083 $ - $ - $ - Planning & Design $ 136,475 $ - $ - $ 134,000 Total $ 7,936,775 Total Project Costs $ 290,848 $ 1,000,450 $ - $ 7,936,775 Post Project Operations and Maintenance Annual Maintenance $ - Total Yearly Future Operating Costs $ - 161 Town of Marana Annual Budget &Financial Plan FY2015 -2016 162 Tangerine Corridor Community Park Design and construct +/ -18 acre community park w /multi -use field, court, shaded play area, ramadas, perimeter path, parking, restroom, security lighting, and associated amenities. Project No: {PK0141 Sources of Funding Budgeted Project Costs Future 2016 Total 2016 Expenditures Projected Expenditures Budget Desert Education Fund $ 374,963 Construction $ - $ 374,963 $ - $ 374,963 Park Impact Fee $ 2,837,000 Cultural /Environmental $ - $ 40,000 $ - $ 40,000 Planning & Design $ 9,639 $ 342,475 $ - $ 257,000 Construction $ - $ 2,340,000 $ - $ 2,340,000 Land Acquisition $ 84,664 $ 111,232 $ - $ 200,000 Total $ 3,211,963 Total Project Costs $ 94,303 $ 3,208,670 $ - $ 3,211,963 Post Project Operations and Maintenance Annual Maintenance $ - Total Yearly Future Operating Costs $ - 162 Town of Marana Annual Budget &Financial Plan FY2015 -2016 Tangerine Road Corridor 1 -10 to La Canada The Tangerine Road Project, as defined in the Regional Transportation Plan, calls for the widening of the roadway from Interstate -10 to La Canada Drive as a four - lane, divided desert parkway. The result of this RFQ will produce a contract that will provide a comprehensive engineering study which subsequently shall produce a Design Concept Report (DCR) that addresses all elements associated with the widening of Tangerine Road, including but not limited to, horizontal and vertical alignment, identification of right(s) -of -way acquisition areas, identification and resolution of drainage conveyance issues, geotechnical analysis, and landscaping and irrigation, development of an access control plan, and traffic analyses to determine capacity needs at major intersections. In addition, environmental and cultural issues, concerns and appropriate mitigation measures will be identified. Finally, overall project estimates of probable costs will be developed in conjunction with a corridor -wide implementation plan. The analysis may need to include the ultimate requirements of Tangerine Road beyond the RTA's recommendation of a four -lane project to ensure that the design will accommodate as much as possible the ultimate improvements. Project No: {ST021 } Sources of Funding Budgeted Project Costs Pre 2016 2016 Future Total Expenditures Projected Expenditures Budget Regional Transportation Authority $ 74,616,223 Planning & Design $ 4,412,149 $ 2,469,536 $ 3,600,000 $ 4,139,937 NorthEast Benefit Area $ 3,852,075 Cultural / Environmental $ 140,043 $ 175,011 $ - $ 130,100 Transportation Fund $ 6,147,925 Land Acquisition $ 171,176 $ 9,469,178 $ - $ 9,000,000 Construction $ - $ 5,728,020 $ 65,618,166 $ 70,846,186 Capitalized Labor $ 109,373 $ - $ - $ 500,000 Tota $ 84,616,223 Tota Project Costs $ 4,832,741 $ 17,822,070 $ 69,218,166 $ 84,616,223 Post Project Operations and Maintenance: Contractual Services $20,000 Personnel Costs 30,000 Materials & Supplies 10,000 Tota Year Future Operating Costs $60,000 163 Town of Marana Annual Budget &Financial Plan FY2015 -2016 Tangerine X -Zone 16" Water Main The project includes the installation of approximately 2,650LF of 16" water main from the proposed Tangerine Business Park to the property boundary of the proposed Tangerine W.. X -zone Booster and PRV Technology Campus. Project No: {WT032) Design and construct a W+ to X Zone Booster Station and an X to W+ Zone PRV station approximately one mile west of 1 -10 on Tangerine Farms Road. The booster station will allow water service to expand east of 1 -10 upon installation of the pipeline and support future gravity storage reservoirs. Project No: {WT037} Sources of Funding Budgeted Project Costs Pre 2016 2016 Pre 2016 2016 Future Total Total Expenditures Expenditures Projected Expenditures Budget Water Impact Fee $ 1,067,925 Planning & Design $ - $ 100,325 $ - ----- - - - - -- $ 100,325 24,500 Construction $ - $ 882,600 $ - $ 882,600 $ Land Acquisition $ - $ 75,000 $ - $ 75,000 $ - Cultural / Environmental $ - $ 10,000 $ - $ 10,000 Tota $ 1,067,925 Tota Project Costs $ - $ 1,067,925 $ - $ 1,067,925 Post Project Operations and Maintenance: $ 30,137 $ 444,226 $ - $ Utilities $10,000 M & Supp 8,000 Tangerine X -Zone 16" Water Main The project includes the installation of approximately 2,650LF of 16" water main from the proposed Tangerine Business Park to the property boundary of the proposed Marana Technology Campus. Per the agreement with the developer, construction of the main will not begin until a building permit is issued for the Marana Technology Campus. Project No: {WT032) Sources of Funding Budgeted Project Costs Pre 2016 2016 Future Total Expenditures Projected Expenditures Budget Renewable Resources $ 444,226 Planning & Design $ 25,178 $ 24,500 $ - $ 24,500 Construction $ - $ 329,425 $ - $ 329,425 Land Acquisition $ 4,959 $ 80,301 $ - $ 80,301 Cultural / Environmental $ - $ 10,000 $ - $ 10,000 Total $ 444,226 Total Project Costs $ 30,137 $ 444,226 $ - $ 444,226 Post Project Operations and Maintenance: Utilities $10,000 Materials & Supplies 8,000 Total Yearly Future Operating Costs $18,000 Total Yearly Future Operating Costs$18,000 164 Town of Marana Annual Budget &Financial Plan FY2015 -2016 Tangerine X -Zone Reservoir, Booster Station Upgrade The Town has entered into agreements with the developers of the Tangerine business Park and the Marana Technology Campus to construct a well, reservoir and booster station. The Town wishes to oversize the reservoir and booster station to accommodate future development. The scope includes the design and construction of a -y200 gom well, 500,000 gallon reservoir and 2,000 gpm booster station and all other appurtenances. Project No: {WT030} Sources of Funding Budgeted Project Costs Pre 2016 2016 Future Total Expenditures Projected Expenditures Budget ----- - - - - -- - - - - - -- Water Capital Fund $ 762,638 Planning & Design $ 67,755 $ 34,099 $ - $ 34,099 Water Impact Fee $ 674,427 Construction $ 178,552 $ 1,402,966 $ - $ 1,402,966 Capitalized Labor $ - $ - $ - $ - Total $ 1,437,065 Total Project Costs $ 246,307 $ 1,437,065 $ - $ 1,437,065 Post Project Operations and Maintenance: Utilities $10,000 Materials & Supplies 8,000 Total Yearly Future Operating Costs $18,000 165 Tangerine /Downtown Sewer Conveyance System Create conveyance system from Saguaro Bloom lift station north to Rillito Vista Wastewater Facility. Tie in Rillito Vista flows into force main. Continue north to Tangerine /1 -10 corridor; develop gravity system across fields for a tie -in to existing Sewer system at Clark Farms Blvd. Project No: {WRO101 Sources of Funding Budgeted Project Costs Pre 2016 2016 Future Total Expenditures Projected Expenditures Budget Wastewater Fund $ 6,500,000 Planning & Design $ 313,311 $ 660,712 $ - $ 820,000 Construction $ - $ 5,193,000 $ - $ 5,193,000 Capitalized Labor $ - $ - $ - $ - Land Acquisition $ 2,000 $ 448,000 $ - $ 450,000 Cultural / Environmental $ 17,444 $ 20,926 $ - $ 37,000 Tota $ 6,500,000 Tota Project Costs $ 332,755 $ 6,322,638 $ - $ 6,500,000 Post Project Operations and Maintenance: Utilities $10,000 Materials & Supplies 8,000 T Y F Ope r a ting Cos $ 165 Town of Marana Annual Budget &Financial Plan FY2015 -2016 Thornydale Road, North of Tangerine to Saguaro Ranch This project includes safety mitigation of the existing road (guardrail, etc.) and overlaying the 3 -lane roadway due to deteriorating road conditions on Thornydale Road, from Tangerine to Saguaro Ranch. Project No: {ST038 & ST0531 Sources of Funding Budgeted Project Costs Pre 2016 Pre 2015 2016 Future Total Expenditures Expenditures Projected Expenditures Budget Transportation Fund $ 482,000 Planning & Design $ 7,299 $ 60,117 $ - $ 65,000 Planning & Design Cultural / Environmental $ - $ 53,000 $ - $ 5,000 Cultural /Environmental Construction $ - $ 201,000 $ - $ 337,000 Land Acquisition Land Acquisition $ - $ 75,000 $ - $ 75,000 T $ 4 T Pr ojec t Cos $ 7, $ 389, $ - $ 4 Post Project Operations and Maintenance: Annual Cost $ - Total Yearly Future Operating Costs $ - Twin Peaks Road Shared Use Path Access This project is to accomplish the design & construction of a shared -use path that provides connections between the multi -use lanes on Twin Peaks Road and the Santa Cruz River shared -use path west of the Santa Cruz River Bridge on Twin Peaks Road, which is a segment of the regional Loop path system. Project No: {PKOI 9} Sources of Funding Budgeted Project Costs Pre 2016 2016 Future Total Expenditures Projected Expenditures Budget Park Impact Fees $ 330,000 Construction $ - $ 180,000 $ - $ 180,000 Planning & Design $ 9,612 $ 77,000 $ - $ 77,000 Cultural /Environmental $ - $ 15,000 $ - $ 15,000 Land Acquisition $ - $ 58,000 $ - $ 58,000 Total $ 330,000 Total Project Costs $ - $ 330,000 $ - $ 330,000 Post Project Operations and Maintenance: Annual Cost $ - Total Yearly Future Operating Costs $ - 166 Town of Marana Annual Budget &Financial Plan FY2015 -2016 Twin Peaks Reservoir and Booster Station The project includes oversizing the developer constructed 840,000 gallon reservoir to 1,000,000 gallons. The project also includes the design and construction of a 2,000 gpm booster station to serve the B -zone service area. The Town has the complete financial responsibility for the booster station. Under the Marana Spectrum Development Agreement, the developer is obligated to construct the reservoir in order to continue development and the Marana Center. Project No: {WT038} Sources of Funding Budgeted Project Costs Pre 2016 2016 Future Total Expenditures Projected Expenditures Budget Water Impact Fees $ 525,000 Land Acquisition $ - $ 10,000 $ - $ 10,000 Construction $ - $ 510,000 $ - $ 510,000 Cultural /Environmental $ - $ 5,000 $ - $ 5,000 Total $ 525,000 Total Project Costs $ - $ 525,000 $ - $ 525,000 Post Project Operations and Maintenance Yearly Maintenance $ 18,000 T Y F u t u r e Ope r a ting Cos $ 1 8,000 167 Twin Peaks Well The project includes the installation and equipping of a new well near the southwest corner of 1 -10 and Twin Peaks. The well will be connected to an existing 12" stub on the well site and provide additional supply to the Hartman Vistas water service area. Project No: {WTO10} Sources of Funding Budgeted Project Costs Pre 2016 2016 Future Total Expenditures Projected Expenditures Budget Water Impact Fees $ 513,471 Planning & Design $ 24,798 $ - $ - $ 25,000 Construction $ 7,879 $ 480,794 $ - $ 488,4717 Cultural /Environmental $ - $ - $ - $ - Total $ 513,471 Total Project Costs $ 32,677 $ 480,794 $ - $ 513,471 Post Project Operations and Maintenance Yearly Maintenance $ 18,000 Total Yearly Future Operating Costs $ 18,000 167 Town of Marana Annual Budget &Financial Plan FY2015 -2016 168 W+ Zone 1 -10 16" (San Lucas Interconnect) The project includes the installation of approximately 650 linear feet of new 16 -inch water main connecting existing W+ Zone service areas on the east and west side on Interstate 10. The installation will be crossing Union Pacific Railroad (UPRR) and Arizona Department of Transportation (ADOT) right -of -ways. Project No: {WT031 } Sources of Funding Budgeted Project Costs Pre 2016 2016 Future Total Expenditures Projected Expenditures Budget Water Fund $ 969,580 Planning & Design $ 12,179 $ 604,727 $ - $ 616,906 Construction $ 4,500 $ 348,174 $ - $ 352,674 --------------- -- Total $ 969,580 Total Project Costs $ 16,679 $ 952,901 $ - $ 969,580 Post Project Operations and Maintenance Yearly Maintenance $ - Total Yearly Future Operating Costs $ - 168 Town of Marana Annual Budget & Financial Plan FY2015 -2016 ;MARANA; Supplemental Schedules PIZOS The Supplemental Schedule section contains current and historical data used for decision making during the budget process. 169 Town of Marana Annual Budget & Financial Plan NW N �F 91 MARANA17 ' This page intentionally left blank FY2015 -2016 170 Town of Marana Annual Budget & Financial Plan FY2015 -2016 REVENUE SCHEDULE Revenue Schedule 2013 Actual 2014 Actual 2015 Estimates 2016 Adopted General Fund 2 2 2 2 Sales taxes $ 20,451,798 $ 20,333,285 $ 21,034,795 $ 22,674,325 Intergovernmental 7,717,086 8,273,207 8,147,354 9,099,342 Licenses, fees and permits 4,251,686 3,944,319 4 3 Fines and forfeiture 674,082 635,869 638,542 630,000 Charges for services 434,880 482,234 759 455,750 Leases 105,358 98,873 90,719 128,750 Investment income 155,464 87,928 52 175,000 Miscellaneous 704,787 909,713 1,143,125 651 Total General Fund 34,495,141 34,765,428 36,101,336 37,335,567 Special Revenue Funds 5 35 41 - Tangerine Farms Improvement District Highway User Revenue Fund 2 2 2 2 Local Transportation Assistance Fund - - - - Community Development Block Grant 142,946 238,687 13,395 215,000 Affordable Housing 1,920 2 23,665 100,000 Judicial Collection Enhancement 13,307 13,122 13,808 15,000 Fill-the-Gap 6,144 7 4,714 4,000 Local Technology 125,486 122,045 131,562 140,000 Bed Tax 983,992 880 731 925 Other SRF 741,526 1,196,270 731,869 1,188,693 Total Special Revenue Funds 4 4,752,946 4 5,048 Capital Projects Funds Northwest Transportation Impact Fees 90,073 132,535 10,147 25,000 Northeast Transportation Impact Fees 924,969 859,611 475,354 338,585 South Transportation Impact Fees 1,252,314 692,912 964,662 728,543 Park Impact Fees 2,076,953 950,071 788,811 751,048 Transportation 3,435,886 4,913,630 4,367,719 5,242,050 Pima Association of Governments 1,350,139 674,598 1,655,932 18,690,634 1/2 Cent Sales Tax - - - 4 Sales Tax Capital 4,859 6,424 6,935 - Downtown Reinvestment 144 130,813 125,000 Other Capital Projects 5991793 781516 366,201 101745 Pima County Bonds - 134 - - Community Facilties Districts Capital 100 52,246 41 345,635 Total Capital Projects Funds 9 9 8 41,791,523 Debt Service Funds 2008 MMPC Bond 5 35 41 - Tangerine Farms Improvement District 2 2,175,964 1,870 2,034,816 Community Facility Districts DSF 711,486 717 716 275,005 Other Debt Service - - - - Total Debt Service Funds 8 2 2 2,309,821 171 Town of Marana Annual Budget & Financial Plan FY2015 -2016 REVENUE SCHEDULE Revenue Schedule 2013 Actual 2014 Actual 2015 Estimates 2016 Adoated Enterprise Funds Airport 258,179 285,662 154 2 Water Utility 3,455,329 3,767,460 3,859,250 5 Wastewater Utility 730,192 834,319 890,432 1 Total Enterprise Funds 4 4 4 9 Internal Service Funds Health Benefits - - 3 3,648,964 Dental Benefits - - 261,969 258,052 Total Internal Service Funds - - 3,807 3,907,016 Total ALL Funds $ 61,298,732 $ 56,641,480 $ 60,321,867 $ 99,947,862 172 Town of Marana Annual Budget & Financial Plan FY2015 -2016 EXPENDITURE SCHEDULE Expenditure Schedule 2013 Actual 2014 Actual 2015 Estimates 2016 Adopted General Fund 70 - 88,203 233,148 Personnel and Benefits $ 20,871,200 $ 21,879,819 $ 21,523,387 $ 24,946,884 Contracted Services 3,747,117 3 3 6 Operating Supplies and Equipment 2,272,145 2 2 8 Capital Outlay 2,244,790 1,529,484 1,046,249 1 Debt Service - - - - Total General Fund 29,135,252 29,331,444 28,631,079 40,790,534 Special Revenue Funds Highway User Revenue Fund Local Transportation Fund Community Development Block Grant Affordable Housing JCEF Fill- the -Gap Local Technology Bed Tax Other SRF Total Special Revenue Funds Capital Projects Funds Northwest Transportation Impact Fees Northeast Transportation Impact Fees South Transportation Impact Fees Park Impact Fees Transportation Pima Association of Governments 1/2 Cent Sales Tax Sales Tax Capital Downtown Reinvestment Other Capital Projects Pima County Bonds Community Facilities Distircts Total Capital Projects Funds Debt Service Funds 1997 MMPC Bond 2003 MMPC Bond 2004 MMPC Bond 2008 MMPC Bond 2013 MMPC Bond 2014 MMPC Bond Tangerine Farms Improvement District Gladden CFD DSF Saguaro Springs CFD Debt Total Debt Service Funds 2 3 2 3 88,737 90,224 70 - 88,203 233,148 13,257 215,000 31,932 12 128 70,000 1,717 - - 82,000 - - - 34, 500 38,505 29,014 42,841 475,408 714,704 761,142 781,401 931,576 577,216 934,776 661,704 2,597,067 3 5 4,019 8,174,229 - 40,523 - 1,461,464 - 40,523 - 728,020 37,336 47,989 1,375 - 136,669 776,136 269,535 5,191,842 653,060 607,666 2,855,571 8,271,013 1,072,992 622,372 1,993,414 18,690,634 4,500,000 - 10,525 715,643 - - 23,542 101,885 185,319 772,289 9,844 11,390 12,268,510 142,025 126,160 - - 90 - 188 5,902,931 2,814,461 2,305,280 5,949,001 57,199,733 363,705 347,740 346,400 - 1,381,429 1,036,780 - - 665,913 6,142,025 329,412 - 5,200,056 8,964,066 2 2,639,275 788,102 1 2 94,102 95,664 514,071 2,338,535 2 2 2 707,553 714,752 713,903 701,272 - - - 250,000 10,657,191 20,439,097 8 8,376,309 173 Town of Marana Annual Budget & Financial Plan EXPENDITURE SCHEDULE FY2015 -2016 Expenditure Schedule 2013 Actual 2014 Actual 2015 Estimates 2016 Adopted Enterprise Funds Airport Utilities Wastewater Total Enterprise Funds Internal Service Funds Health Benefits Dental Benefits Total Internal Service Funds Total ALL Funds 1 1,197,075 505,121 3,198,489 3,715,888 2,908 3,066,711 14,548,871 2,599,360 2,756,249 768,244 8,804,427 7,494,170 6,861,659 4,340,076 26,551,787 2 3 199,694 258,052 2 3,907,016 $ 53,663,116 $ 64,345,434 $ 53,989,151 $ 144,999,608 174 Town of Marana Annual Budget & Financial Plan INTERFUND TRANSFERS FY 2015 -2016 FY2015 -2016 General Transportation South North East Water Fund Fund Transportation Transportation Other Capital Fund Total Fund Impact Fee • - 100,000 - - - - 100,000 : - 549,428 862 623,120 603,947 - - 2 - 1 488,863 1 - 514,071 - - - - 514,071 • 171,039 - - - - 171,039 4 4 175 Town of Marana Annual Budget & Financial Plan DEBT SERVICE SUMMARY When authorized by the Town Council, the Town will issue long -term debt for high cost, long - lived capital projects or assets. The Town will issue short -term debt only when it is impossible to fund a project or asset initially through long -term debt. Debt issuance will conform to the debt limitations as set by the State of Arizona. The Town has no General Obligation (GO) debt which is secured by the taxing power of the Town, as it has no property tax and does not have outstanding debt which is subject to debt limitations. Currently, the Town only has Municipal Property Corporation bonds, Excise Tax Revenue bonds, Community Facilities District bonds, Improvement District bonds and Water Infrastructure Finance Authority loans outstanding. D ebt Issuance E 0 lip ...: P.. N Municipal Property Corporation Revenue Bonds AA- Excise Tax Revenue Obligations AA Tangerine Farms Special Assessment Bonds A- Gladden Farms CFD General Obligation Bonds BBB+ Total Bonded Fiscal Year Principal 2016 �:• of� Debt Interest � Total � 2017 � ' ��� ' � • �: 2018 'I s m= • �• 2019 :� ��� • 2020 • � � � � 2021 -2025 33,632,000 12 ' • 150,90 2026 -2030 24,397,000 • 2031 -2034 .. • o f off Totals F93,187,000 37,202,059 • 0 130,389,059 FY2015 -2016 176 Town of Marana Annual Budget & Financial Plan Municipal Property Corporation Revenue Bonds The Town has issued revenue bonds for acquiring water systems, infrastructure upgrades, the design and construction of the new municipal complex and to refund prior issuances. These bonds are payable solely from the excise taxes collected by the Town. 2008 Series - Municipal Property � Fiscal Year Principal 2016 1,.370 Corporation (MPC) Revenue Interest Bonds , Total L 2,636 _ 2017 1 1 1 � • 2018 � ��� • ' • 2019 � ��� � • 2020 � � � : •• • • 2021 -2025 •' � � � � 1 =1 2026 -2029 Eli off l imb ' ' I � Totals j 25,555,000 10,025,131 35,580,131 Excise Tax Revenue Obligations The Town has revenue obligations for acquiring wastewater systems, initial improvements to wastewater systems and to refund prior issuances. These bonds are payable solely from the excise taxes collected by the Town. NVUEff'o"M Series - Excise Tax Fiscal Year Principal 2016 Revenue Obligations Interest sm Total 2017 of� • � • 2018 � ��� • ' � 2019 � •:� ��� � � � pill I 2020 '• •� '• 2021 -2025 9,725,000 1 =1 2026 -2030 11,025,000 •: 99� 13,802,850 2031 -2034 � • ' � � � Totals 34,465,000 � � 15,878,963 � � � � 50,343,963 2014 Series - Excise Tax Fiscal Year Principal 2016 353,000 Revenue Obligations Interest Total � 2017 2018 •� ��� •�: •�: 2019 ..� ��� : �.• �.• 2020 • off '• •� '• 2021 -2025 :' � � � • 2026 •' off Totals 93,000 •: 99� •: FY2015 -2016 177 Town of Marana Annual Budget & Financial Plan Gladden Farms Community Facilities District General Obligation Bonds The Gladden Farms Community Facilities District (a component unit) issued general obligation bonds to acquire infrastructure improvements within the district. These GO bonds are payable solely from a secondary property tax that is levied on property within the district. For fiscal year 2015 -16 the rate for debt service was $2.50/$100 of assessed valuation. Gladden Farms - CFD General Fiscal Year Principal 2016 Obligation Bonds Interest - 2004 Total 2017 off •• � � 2018 :� ��� •' ' ' 2019 ��� :• 2020 •� ��� :' • 2021 -2025 � � � :' :• � :' 2026 -2030 � � � � Totals 1,665,000 •' 920,922 •' 2,585,922 Gladden Farms - CFD General Fiscal Year Principal 2016 •� ��� Obligation Bonds Interest 101�wlota� �: �:� - 2006 M 4=i : �:� 2017 ��� • • 2018 �� ��� :.•� :.•� 2019 2020 � ��� •� •� 2021 -2025 � � � � � : • • � 2026 -2030 � : • 2031 -2032 � ��� Totals 2 •�� 1,608,798 •�� 4,383,798 Gladden Farms - CFD General Fiscal Year Principal 2016 :� ��� Obligation Bonds Interest '� • - 2007 Total � • Mill 2017 off • 2018 � � � • 2019 •� ��� 2020 � � � • 2021 -2025 � � � � • • 2026 -2030 11 � : • 2031 -2032 � � � Totals 2 W00 � _ 1 � • 4 FY2015 -2016 178 Town of Marana Annual Budget & Financial Plan Gladden Farms - CFD General Fiscal Year Principal 2016 � ��� Obligation Bonds Interest � •� - 2010 Total •� 2017 2018 of� :� •• :� 2019 ��� � •• � 2020 � � � � • � � 2021 -2025 ��� •• 10,133,676 2026 -2030 :• •� 5,101,607 •, 22,347,607 2031 -2034 off � •' Totals 970,000 X 866,630 1,836,630 Tangerine Farms Road Improvement District — 2006 Series The Tangerine Farms Road Improvement District (a component unit) issued special assessment bonds for road infrastructure improvements. These special assessment bonds are payable solely from special assessment billings which are sent out to individuals within the district twice a year (November 1st and May 1st each year). The Town is required to cover delinquencies, should they occur, with other resources until foreclosure proceeds are received. nw�� Tangerine Farms Road Improvement Fiscal Year Principe 2016 District - 2006 Interest Series Total 2017 2018 ��� • 2019 + off 2020 of 2021 -2025 10,133,676 2026 1,939 Totals 246,000 :• •� 5,101,607 •, 22,347,607 FY2015 -2016 179 Town of Marana Annual Budget & Financial Plan Water Utility Revenue Obligations The Town has issued utility revenue obligations to refund portions of prior issuances related to the acquisition of water systems. These bonds are payable solely from the water utility rate revenues collected by the Town. 2014 Series -Water Utility Fiscal Year Principal 2016 • of� Revenue Obligations Interest '• 1 �Imq Total '• 2017 :• •' •' 2018 • off ': • � •' 2019 • ��� •• �� ,• 2020 of •�� 2021 -2023 • � � � Totals — M 1,343,000 M= 147,385 • 1,490,385 Water Infrastructure Finance Authority (WIFA) Loan The Town has issued WIFA loans to acquire water wells, and complete water infrastructure improvements. These loans are payable solely from water revenues. Infr� M"M Water Infrastructure Finance Fiscal Year Principal 2016 Authority Loan Interest � Total� 2017 ' � :• •' •' 2018 •': ': • � •: �•• 2019 • off I 2020 � •: 2021 -2025 •� �• 2026 -2030 • � • � � Totals 3,841,231 453,607 4,294,838 FY2015 -2016 180 Town of Marana Annual Budget & Financial Plan 3.00 3.00 3.00 3.00 3.00 FY2015 -2016 PROPOSED DETAILED AUTHORIZED POSITION SCHEDULE FY 2015 - 2016 FINAL BUDGET Human Resources Director 1.00 1.00 1.00 2013 2014 2014 2015 2015 2016 1.00 Actual Adopted Actual Adopted Estimated Final Town Manager 2.00 2.00 2.00 Human Resources Analyst Town Manager 1.00 1.00 1.00 1.00 1.00 1.00 Deputy Town Manager 1.00 1.00 1.00 1.00 1.00 1.00 Management Assistant 1.00 1.00 2.00 2.00 2.00 2.00 Senior Executive Assistant - - 1.00 1.00 1.00 1.00 Administrative Assistant 0.50 0.50 1.00 1.00 1.00 1.00 Customer Service Clerk - - 1.13 1.13 1.13 1.13 Assistant Town Manager - - - 1.00 - - Senior Administrative Manager 1.00 1.00 - - - - Customer Service Specialist 2.13 2.13 - - - - Council Liaison 1.00 1.00 - - - - Communication and Marketing Division (20) 1.00 1.00 1.00 Payroll Administrator 1.00 1.00 Public Information Officer (PIO) 1.00 1.00 1.00 1.00 1.00 1.00 Graphic Designer 1.00 1.00 1.00 1.00 1.00 1.00 Special Events Division (30) 1.00 1.00 1.00 Senior Accountant 1.00 1.00 Assistant to the Town Manager - - - - 1.00 1.00 Special Events Coordinator - 1.00 - - 1.00 1.00 Special Events Division (40) 1.35 1.35 1.75 Administrative Assistant 0.50 0.50 Emergency Management and Safety Coordinator - 1.00 1.00 1.00 1.00 1.00 Total Town Manager Office 9.63 10.63 10.13 11.13 12.13 12.13 Town Clerk Town Clerk 1.00 1.00 1.00 1.00 1.00 1.00 Records Administrator 1.00 1.00 1.00 1.00 1.00 1.00 Assistant to the Town Clerk 1.00 1.00 1.00 1.00 Deputy Town Clerk - - - - - - Agenda & Records Clerk 1.00 1.00 - - - - Total Town Clerk 3.00 3.00 3.00 3.00 3.00 3.00 Human Resources Human Resources Director 1.00 1.00 1.00 1.00 1.00 1.00 Assistant Human Resources Director 1.00 1.00 1.00 1.00 Sr. Human Resources Analyst 2.00 2.00 2.00 2.00 2.00 2.00 Human Resources Analyst 1.00 1.00 Executive Assistant 1.00 1.00 1.00 1.00 Human Resources Technician 1.00 1.00 1.00 1.00 Human Resources Coordinator - - - - - - Employee Relations Administrator 1.00 1.00 - - - - Administrative Assistant 0.50 0.50 - - - - Total Human Resources 5.50 5.50 6.00 6.00 6.00 6.00 Finance Finance Director 1.00 1.00 1.00 1.00 1.00 1.00 Finance Manager 1.00 1.00 1.00 1.00 1.00 1.00 Management & Budget Analyst 1.00 1.00 1.00 1.00 1.00 1.00 Payroll Administrator 1.00 1.00 1.00 1.00 1.00 1.00 Procurement Officer 1.00 1.00 1.00 1.00 1.00 1.00 Contracts Administrator - 1.00 1.00 1.00 1.00 1.00 Senior Accountant 1.00 1.00 1.00 2.00 2.00 2.00 Senior Accounting Clerk 1.00 1.00 1.00 1.00 1.00 1.00 Accounting Clerk 1.35 1.35 1.35 1.35 1.35 1.75 Administrative Assistant 0.50 0.50 0.50 0.50 0.50 0.50 Total Finance 8.85 9.85 9.85 10.85 10.85 11.25 181 Town of Marana Annual Budget & Financial Plan 6.50 6.50 6.50 6.50 6.50 FY2015 -2016 PROPOSED DETAILED AUTHORIZED POSITION SCHEDULE FY 2015 - 2016 FINAL BUDGET Technology Services Director 1.00 1.00 1.00 2013 2014 2014 2015 2015 2016 2.00 Actual Adopted Actual Adopted Estimated Final - - - 1.00 Network Administrator Legal Department 1.00 1.00 1.00 1.00 1.00 Database Administrator Town Attorney 1.00 1.00 1.00 1.00 1.00 1.00 Deputy Town Attorney 1.00 1.00 1.00 1.00 1.00 1.00 Senior Assistant Town Attorney 1.00 1.00 1.00 1.00 1.00 1.00 Assistant Town Attorney - - - - - 1.00 Legal Assistant 1.00 1.00 1.00 1.00 1.00 1.00 Legal Document Clerk 2.00 2.00 1.00 1.00 1.00 1.00 Administrative Assistant 1.50 1.50 0.50 0.50 0.50 0.50 Associate Town Attorney 1.00 1.00 1.00 1.00 1.00 Executive Assistant Real Property Acquisition Agent - - - - - - Office Support Assistant - - - - - - Total Legal Department 6.50 6.50 6.50 6.50 6.50 6.50 Technology Services Technology Services Director 1.00 1.00 1.00 1.00 1.00 1.00 Technology Manager 2.00 2.00 2.00 2.00 2.00 2.00 Senior Network Administrator - - - - 1.00 Network Administrator 1.00 1.00 1.00 1.00 1.00 1.00 Database Administrator 1.00 1.00 1.00 1.00 1.00 1.00 Website Administrator - 1.00 1.00 1.00 1.00 1.00 Senior GIS Analyst 1.00 1.00 1.00 1.00 1.00 1.00 GIS Analyst 1.00 1.00 1.00 1.00 1.00 1.00 Technology Analyst 1.00 1.00 1.00 1.00 1.00 1.00 Senior Technology Support Specialist 2.00 2.00 2.00 2.00 2.00 2.00 Technology Support Specialist 1.00 1.00 1.00 1.00 1.00 1.00 Business Process Analyst 1.00 1.00 1.00 1.00 1.00 1.00 Executive Assistant - - - - - - Total Technology Services 12.00 13.00 13.00 13.00 13.00 14.00 Office of Economic and Tourism Development Director of Economic and Tourism Development - - - 1.00 1.00 1.00 Tourism Development Manager - - - 1.00 1.00 1.00 Total Strategic Initiatives - - - 2.00 2.00 2.00 Office of Strategic Initiatives Economic Development & Strategic Initiatives Manager - - - - - - Public Information Officer (PIO) - - - - - - Special Events Coordinator - - - - - - Graphic Designer - - - - - - Management Assistant - - - - - - Administrative Assistant - - - - - - Total Strategic Initiatives - - - - - - Community Development & Neighborhood Services Community Development Director 1.00 1.00 1.00 1.00 1.00 1.00 Grants & Housing Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 Housing Rehabilitation Specialist 1.00 1.00 1.00 1.00 1.00 1.00 Special Events Coordinator 1.00 1.00 1.00 - - - Total Community Development 4.00 4.00 4.00 3.00 3.00 3.00 Development Services Administration Development Services Center Manager 1.00 1.00 1.00 1.00 1.00 1.00 Executive Assistant 1.00 1.00 1.00 1.00 1.00 1.00 Customer Service Clerk - - - - 1.00 Development Services General Manager - 1.00 1.00 - - - Economic Development Manager 1.00 1.00 1.00 - - - Total GM - Development Services 3.00 4.00 4.00 2.00 2.00 3.00 182 Town of Marana Annual Budget & Financial Plan 9.50 8.50 FY2015 -2016 PROPOSED DETAILED AUTHORIZED POSITION SCHEDULE FY 2015 - 2016 FINAL BUDGET 2013 2014 2014 2015 2015 2016 1.00 Actual Adopted Actual Adopted Estimated Final 1.00 1.00 Records Center 1.00 1.00 1.00 Records Clerk 1.00 1.00 1.00 Document Imaging Clerk 1.50 1.50 1.50 1.50 1.50 0.50 Permits Center & Records Manager - - - - - - Real Property Acquisition Agent 1.00 - - - - - Senior Permit Clerk 1.00 1.00 1.00 - - - Development Coordinator 2.00 2.00 1.85 - - - Permit Clerk 3.00 3.00 3.00 - - - Project Coordinator 1.00 1.00 1.00 - - - Total Records Center 9.50 8.50 8.35 1.50 1.50 1.50 Building Safety Building Safety Director 1.00 1.00 1.00 1.00 1.00 1.00 Chief Building Inspector 1.00 1.00 1.00 1.00 1.00 1.00 Senior Plans Examiner 1.00 1.00 2.00 2.00 2.00 2.00 Plans Examiner 2.00 2.00 1.00 1.00 1.00 1.00 Plan Review Technician 1.00 1.00 1.00 1.00 1.00 1.00 Building Inspector II 1.00 2.00 2.00 2.00 2.00 2.00 Building Inspector 1 1.00 1.00 1.00 1.00 1.00 1.00 Senior Permit Clerk - - - 1.00 1.00 1.00 Permit Clerk - - - 3.00 3.00 3.00 Code Enforcement Officer - - - - - - Total Building Safety 8.00 9.00 9.00 13.00 13.00 13.00 Planning Department Planning Director 1.00 1.00 1.00 1.00 1.00 1.00 Environmental Project Manager - 1.00 1.00 1.00 1.00 1.00 Senior Planner 1.00 Planner 11 2.00 2.00 2.00 2.00 3.00 2.00 Planner 1 4.00 4.00 4.00 4.00 3.00 3.00 Development Coordinator - - - 1.85 1.85 1.85 Assistant Planning Director - - - - - - Total Planning Department 7.00 8.00 8.00 9.85 9.85 9.85 Engineering Town Engineer 1.00 1.00 1.00 1.00 1.00 1.00 Assistant Director of Engineering - 1.00 1.00 1.00 1.00 1.00 CIP Engineering Division Manager 1.00 1.00 1.00 1.00 1.00 1.00 Traffic Division Manager 1.00 1.00 1.00 1.00 1.00 1.00 Civil Engineer 1.00 1.00 1.00 1.00 1.00 1.00 Environmental Project Manager 2.00 1.00 1.00 1.00 1.00 1.00 Engineering Specialist 3.00 3.00 3.00 3.00 3.00 3.00 Engineering Aide 1.00 1.00 1.00 1.00 1.00 1.00 CIP Engineering Division Manager - 1.00 1.00 1.00 1.00 1.00 Construction Manager - 2.00 2.00 2.00 2.00 2.00 Project Coordinator - 1.00 1.00 2.00 2.00 2.00 Construction Inspector - 2.00 2.00 2.00 2.00 2.00 Right of Way Inspector - 1.00 1.00 1.00 1.00 1.00 Project Control Specialist - 1.00 1.00 1.00 1.00 1.00 Project Manager - 1.00 1.00 1.00 1.00 1.00 Real Property Acquisition Agent - 1.00 1.00 1.00 1.00 1.00 Executive Assistant - 1.00 1.00 1.00 1.00 1.00 Traffic Engineer 1.00 1.00 1.00 - - - Senior Plans Examiner - - - - - - Plans Examiner - - - - - - Plans Review Technician - - - - - - Total Engineering 11.00 22.00 22.00 22.00 22.00 22.00 183 Town of Marana Annual Budget & Financial Plan FY2015 -2016 184 PROPOSED DETAILED AUTHORIZED POSITION SCHEDULE FY 2015 - 2016 FINAL BUDGET 2013 2014 2014 2015 2015 2016 Actual Adopted Actual Adopted Estimated Final Police Chief of Police 1.00 1.00 1.00 1.00 1.00 1.00 Deputy Chief of Police - - 1.00 1.00 1.00 1.00 Police Captain 1.00 1.00 - 1.00 1.00 1.00 Police Lieutenant 3.00 3.00 3.00 2.00 2.00 2.00 Police Sergeant 11.00 11.00 11.00 11.00 11.00 11.00 Police Officer 57.00 58.00 63.00 65.00 65.00 67.00 Police Records Supervisor 1.00 1.00 2.00 2.00 1.00 1.00 Police Telecommunications Supervisor 1.00 1.00 1.00 1.00 2.00 2.00 Dispatcher 12.00 12.00 12.00 12.00 12.00 12.00 Police Records Clerk 6.00 6.00 5.00 5.00 5.00 6.00 Crime Scene /Property & Evidence Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 Crime Analyst 1.00 1.00 1.00 1.00 1.00 1.00 Crime Scene Specialist 2.00 2.00 2.00 3.00 3.00 3.00 Executive Assistant - - 1.00 1.00 1.00 1.00 Administrative Assistant 1.00 1.00 1.00 1.00 1.00 1.00 Transcriptionist - - 1.00 1.00 1.00 - Detective 5.00 5.00 - - - - Police Telecommunications Manager 1.00 1.00 - - - - Administrative Manager 1.00 1.00 - - - - Total Police Department 105.00 106.00 106.00 109.00 109.00 111.00 Courts Town Magistrate 1.00 1.00 1.00 1.00 1.00 1.00 Court Services Operations Specialist - - 1.00 1.00 1.00 1.00 Court Administrator 1.00 1.00 1.00 1.00 1.00 1.00 Court Probation Monitor 1.00 1.00 1.00 1.00 1.00 1.00 Court Security Guard 2.00 2.00 2.00 2.00 2.00 2.00 Court Collections Specialist 1.00 1.00 1.00 1.00 1.00 1.00 Court Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 Courtroom Specialist II 1.00 1.00 1.00 1.00 1.00 1.00 Courtroom Specialist I - - 1.00 1.00 1.00 1.00 Court Clerk 5.00 5.00 4.00 4.00 4.00 4.00 Executive Assistant 1.00 1.00 - - - - Total Courts 14.00 14.00 14.00 14.00 14.00 14.00 Public Works Administration Public Works Director 1.00 1.00 1.00 1.00 1.00 1.00 Traffic Operations Engineering Manager - 1.00 1.00 1.00 Community Response Manager 1.00 1.00 1.00 1.00 1.00 1.00 Executive Assistant 1.00 1.00 1.00 1.00 1.00 1.00 Administrative Assistant 1.00 1.00 1.00 1.00 1.00 1.00 Assistant Public Works Director - 1.00 1.00 - - - Public Services General Manager 1.00 - - - - - Contracts Analyst 1.00 - - - - - Senior Administrative Assistant 1.00 - - - - - Code Enforcement Division (10) Code Enforcement Officer 2.00 2.00 2.00 2.00 2.00 2.00 Fleet Division (20) Superintendent - - - - 1.00 Foreman 1.00 Small Engine Mechanic 1.00 1.00 1.00 1.00 1.00 1.00 Fleet Technician II 1.00 1.00 2.00 2.00 2.00 2.00 Fleet Technician 1 1.00 1.00 - - - - Airport Operations Coordinator 1.00 1.00 1.00 1.00 - - Facilities & Fleet Services Manager - - - - - - 184 Town of Marana Annual Budget & Financial Plan 39.00 38.00 38.00 38.00 37.00 FY2015 -2016 PROPOSED DETAILED AUTHORIZED POSITION SCHEDULE FY 2015 - 2016 FINAL BUDGET - - - - - 2013 2014 2014 2015 2015 2016 - Actual Adopted Actual Adopted Estimated Final Streets Division (30) Construction Manager 2.00 - - - - Superintendent - 2.00 - - - 1.00 Traffic Signal Technician III 1.00 1.00 1.00 1.00 1.00 1.00 Traffic Signal Technician II 1.00 1.00 1.00 1.00 1.00 1.00 Foreman 4.00 4.00 4.00 4.00 4.00 2.00 Equipment Operator 3.00 3.00 3.00 3.00 3.00 3.00 Maintenance Worker 3.00 3.00 3.00 3.00 3.00 3.00 Signs & Markings Technician 1.00 1.00 1.00 1.00 1.00 1.00 Inmate Services Coordinator 4.00 4.00 4.00 4.00 4.00 4.00 Laborer 5.00 5.00 5.00 5.00 5.00 5.00 Facilities Division (40) Parks and Recreation Director 1.00 1.00 1.00 1.00 1.00 Superintendent 2.00 3.00 3.00 3.00 3.00 1.00 Foreman - - - - - 1.00 Senior Facilities Technician 1.00 1.00 1.00 1.00 1.00 1.00 Facilities Technician 1.00 1.00 1.00 1.00 1.00 2.00 Total Public Works Department 39.00 38.00 38.00 38.00 37.00 38.00 Capital Improvement Program Assistant Public Works Director 1.00 - - - - - Construction Division Manager 1.00 - - - - - Engineering Division Manager 1.00 - - - - - Construction Manager 2.00 - - - - - Construction Inspector 2.00 - - - - - Right of Way Inspector 1.00 - - - - - Acceptance Inspector 1.00 - - - - - Project Control Specialist 1.00 - - - - - Engineering Technician - - - - - - Capital Improvement Project (CIP) Manager 1.00 - - - - - Project Coordinator 1.00 - - - - - Total Capital Improvement Program 12.00 - - - - - Parks - Administration Parks and Recreation Director 1.00 1.00 1.00 1.00 1.00 1.00 Assistant Parks and Recreation Director 1.00 1.00 1.00 1.00 1.00 1.00 Executive Assistant 1.00 1.00 1.00 1.00 1.00 1.00 Assets Coordinator - - 1.00 1.00 1.00 1.00 Parks and Recreation Services Clerk 2.75 2.75 2.75 2.75 2.75 2.75 Special Events Coordinator - - - 1.00 - - Total - Parks Administration 5.75 5.75 6.75 7.75 6.75 6.75 Parks - Recreation (20) Recreation Coordinator 5.00 5.00 4.00 4.00 4.00 4.00 Recreation Programmer 2.00 2.00 2.00 2.00 2.00 2.00 Recreation Assistant 0.75 0.75 0.75 0.75 0.75 0.75 Total Parks - Recreation 7.75 7.75 6.75 6.75 6.75 6.75 Parks - Maintenance (30) Superintendent 1.00 1.00 1.00 1.00 1.00 1.00 Parks Maintenance Supervisor 1.00 1.00 2.00 2.00 2.00 2.00 Irrigation Control Specialist - - - - 1.00 Senior Maintenance Worker 9.00 9.00 9.00 10.00 10.00 11.00 Laborer 6.00 6.00 6.00 7.00 7.00 8.00 Foreman 1.00 1.00 - - - - Total Parks - Maintenance 18.00 18.00 18.00 20.00 20.00 23.00 Parks - Senior Programs (40) Recreation Programmer 1.00 1.00 1.00 1.00 1.00 1.00 Recreation Assistant 0.75 0.75 0.75 1.00 1.00 1.00 Total - Parks Senior Programs 1.75 1.75 1.75 2.00 2.00 2.00 Total Parks Department 33.25 33.25 33.25 36.50 35.50 38.50 185 Town of Marana Annual Budget & Financial Plan PROPOSED DETAILED AUTHORIZED POSITION SCHEDULE FY 2015 - 2016 FINAL BUDGET FY2015 -2016 Total Water Department 2013 2014 2014 2015 2015 2016 Waste Water Department Actual Adopted Actual Adopted Estimated Final Water Department 1.00 1.00 1.00 1.00 1.00 1.00 Utilities Director 1.00 1.00 1.00 1.00 1.00 1.00 Assistant Director of Utilities 1.00 1.00 1.00 1.00 1.00 1.00 Utilities Business Services Coordinator - 1.00 1.00 1.00 1.00 1.00 Superintendent 1.00 1.00 1.00 1.00 1.00 1.00 Water Distribution Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 Water Production Supervisor - - - 1.00 1.00 1.00 Utilities Resource Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 Water Quality Inspector 1.00 1.00 1.00 1.00 1.00 1.00 Construction Inspector - - - 1.00 1.00 1.00 Electric Pump & Well Technician 1.00 1.00 1.00 1.00 1.00 1.00 Water Mechanic - - - 1.00 1.00 1.00 Water Utilities Operator II 5.00 5.00 5.00 5.00 5.00 6.00 Water Utilities Operator 1 1.00 1.00 1.00 1.00 1.00 1.00 Civil Engineer - 1.00 1.00 1.00 1.00 1.00 Utility Billing Specialist 2.10 2.10 3.00 3.00 3.00 3.00 Utilities Technology Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 Water Operations Manager 1.00 1.00 1.00 1.00 1.00 - Utilities Services Supervisor 1.00 1.00 1.00 1.00 - - Customer Service Specialist - - - - - - Utilities Customer Service Clerk 1.00 1.00 - - - - Total Water Department 18.10 19.10 19.00 22.00 22.00 23.00 Waste Water Department Water Reclamation Operations Manager 1.00 1.00 1.00 1.00 1.00 1.00 Chief Water Reclamation Operator 1.00 1.00 Water Reclamation Operator II 1.00 1.00 1.00 1.00 1.00 1.00 Water Reclamation Operator I - 1.00 1.00 1.00 1.00 1.00 Water Reclamation Supervisor - - 1.00 1.00 Principal Wastewater Plant Operator 1.00 1.00 - - - - Total Waste Water Department 3.00 4.00 4.00 4.00 4.00 4.00 Airport Operations Airport Director 1.00 Airport Operations Coordinator - - - 1.00 1.00 Airport Maintenance Worker - - - - - 1.00 Airport Manager 1.00 1.00 1.00 1.00 1.00 Total Airport Operations 1.00 1.00 1.00 1.00 2.00 3.00 TOTAL TOWN AUTHORIZED POSITIONS 313.33 319.33 319.08 328.33 328.33 338.73 186 Town of Marana Annual Budget & Financial Plan 'ro E i JL $48,134.11 $60,168.41 $72,201.68 Annual Classified Positions Exempt Positions I 840 Job Code Job Title FLSA ** Status GRADE 108 Management Assistant 208 Human Resources Analyst Exempt 476 Recreation Coordinator Exempt 210 Senior Accountant Exempt 440 Special Events Coordinator Exempt FY2015 -2016 Minimum Midpoint Maximum $44,159.78 $55,199.46 $66,240.19 Annual **Fair Labor Standards Act Effective June 27, 2015 187 $48,134.11 $60,168.41 $72,201.68 Annual GRADE 109 840 Graphic Designer Exempt 276 Management Assistant Exempt 752 Parks Maintenance Supervisor Exempt 246 Planner II Exempt 322 Real Property Acquisition Agent Exempt 632 Senior Executive Assistant Exempt **Fair Labor Standards Act Effective June 27, 2015 187 $52,948.04 $66,185.05 $79,422.06 Annual GRADE 110 473 Business Services Coordinator Exempt 719 Chief Water Reclamation Operator Exempt 211 Procurement Officer Exempt 236 Project Control Specialist Exempt 325 Safety & Emergency Management Exempt p Coordinator 206 Senior Human Resources Analyst Exempt 722 Water Distribution Supervisor Exempt 723 Water Production Supervisor Exempt **Fair Labor Standards Act Effective June 27, 2015 187 Town of Marana Annual Budget & Financial Plan Job Code Job Title FLSA ** Status Minimum Midpoint $58,772.20 $73,464.72 GRADE 111 222 Associate Town Attorney Exempt 176 Chief Building Inspector Exempt 220 Community Relations /PIO Exempt 814 Crime Scene /Property & Evidence Exempt p 161 Supervisor Exempt 163 Environmental Project Manager Exempt 258 Senior GIS Analyst Exempt 340 Senior Network Administrator Exempt 332 Software Engineer Exempt 502 Superintendent Exempt 201 Tourism & Marketing Manager Exempt 266 Traffic Engineer Exempt 483 Utilities Business Services Coordinator Exempt 481 Utilities Resources Coordinator Exempt 321 Website Administrator Exempt FY2015 -2016 Maximum $88,158.29 Annual $65,825.07 $82,281.07 $98,737.08 Annual GRADE 112 250 Assistant Human Resources Director Exempt 261 Assistant Town Attorney Exempt 230 Civil Engineer Exempt 238 Construction Manager Exempt 274 Finance Manager Exempt 161 Project Manager Exempt 333 Senior Software Engineer Exempt 240 Technology Manager Exempt $74,382.36 $92,977.43 $111,572.50 Annual GRADE 113 151 CIP Engineering Division Manager Exempt 170 Court Administrator Exempt 147 Development Engineering Division Exempt p Manaqer 174 Traffic Division Manager Exempt 265 Traffic Operations Engineering Manager Exempt 159 Water Operations Manager Exempt 153 Water Reclamation Operations Exempt p Manager **Fair Labor Standards Act Effective June 27, 2015 188 Town of Marana Annual Budget & Financial Plan Job Code Job Title FLSA ** Status GRADE 114 Job Code Job Title 157 Assistant Director of Engineering Exempt 155 Assistant Parks & Recreation Director Exempt 158 Assistant Public Works Director Exempt 148 Assistant Utilities Director Exempt 262 Senior Assistant Town Attorney Exempt GRADE 115 154 Deputy Town Attorney Exempt FY2015 -2016 Minimum Midpoint Maximum $ 84,051.84 $105,064.79 $126,077.75 Annual $94,978.12 $118,723.17 $142,467.17 Annual Non - Exempt Positions Job Code Job Title FLSA ** Status Minimum Midpoint Maximum $24,734.84 $30,299.62 $35,865.96 Annual GRADE 205 $11.8917 $14.5671 $17.2432 Hourly 422 Office Support Assistant Non - exempt 822 Recreation Assistant Non- exempt $26,465.92 $32,420.96 $38,376.52 Annual GRADE 206 $1 2.7240 $1 5.5870 $1 8.4502 Hourly 700 Laborer Non- exempt $28,318.68 $34,690.24 $41,062.58 Annual GRADE 207 $13.6148 $16.6780 $19.7416 Hourly 417 Accounting Clerk Non - exempt 436 Customer Service Clerk Non - exempt $30,300.66 $37,118.64 $43,936.36 Annual GRADE 208 $14.5676 $17.8455 $21.1233 Hourly 406 Administrative Assistant Non- exempt 456 Court Clerk Non - exempt 425 Legal Document Clerk Non - exempt 600 Maintenance Worker Non - exempt 423 Records Clerk Non - exempt 825 Parks and Recreation Services Clerk Non - exempt 430 Permit Clerk Non - exempt 444 Police Records Clerk Non - exempt 680 Utilities Customer Service Clerk Non - exempt **Fair Labor Standards Act Effective June 27, 2015 189 Town of Marana Annual Budget & Financial Plan Job Code Job Title FLSA ** Status GRADE 209 812 Court Security Guard Non - exempt 748 Facilities Technician I Non - exempt 418 Senior Accounting Clerk Non - exempt 442 Utility Billing Specialist Non - exempt FY2015 -2016 Minimum Midpoint Maximum $32,422.00 $39,717.34 $47,012.68 Annual $15.5875 $19.0949 $22.6023 Hourly **Fair Labor Standards Act Effective June 27, 2015 190 $ 34,691.80 $ 42,497.26 $ 50,303.24 Annual GRADE 210 $16.6788 $20.4314 $24.1843 Hourly 660 Assets Coordinator Non - exempt 651 Assistant to the Town Clerk Non - exempt 450 Court Collections Specialist Non - exempt 620 Courtroom Specialist I Non- exempt 434 Development Coordinator Non - exempt 336 Engineering Aide Non - exempt 749 Facilities Technician II Non - exempt 614 Fleet Technician I Non - exempt 304 Plans Review Technician Non - exempt 458 Project Coordinator Non - exempt 547 Project Coordinator -CIP Non - exempt 604 Senior Maintenance Worker Non - exempt 428 Senior Permit Clerk Non - exempt $37,120.46 $45,471.92 $53,823.90 Annual GRADE 211 $17.8464 $21.8615 $25.8769 Hourly 242 Court Probation Monitor Non- exempt 621 Courtroom Specialist II Non - exempt 810 Crime Scene Specialist Non- exempt 448 Dispatcher Non- exempt 741 Equipment Operator Non - exempt 438 Executive Assistant Non - exempt 508 Fleet Technician II Non - exempt 312 GIS Technician Non - exempt 702 Inmate Services Coordinator Non- exempt 744 Irrigation Control Technician Non - exempt 466 Recreation Programmer Non - exempt 750 Facilities Technician III Non - exempt 704 Signs and Markings Technician Non - exempt **Fair Labor Standards Act Effective June 27, 2015 190 Town of Marana Annual Budget & Financial Plan Job Code Job Title FLSA ** Status Minimum 616 Small Engine Mechanic Non- exempt Midpoint Maximum FY2015 -2016 **Fair Labor Standards Act Effective June 27, 2015 191 $40,089.66 $49,110.10 $58,130.28 Annual GRADE 212 $19.2739 $23.6106 $27.9473 Hourly 209 Accountant Non- exempt 453 Court Operations Specialist Non - exempt 461 Community Development Coordinator Non - exempt 414 Human Resources Technician Non - exempt 426 Legal Assistant Non - exempt 309 Technology Support Specialist Non - exempt 371 Traffic Signal Technician I Non - exempt 736 Water Utilities Operator I Non - exempt **Fair Labor Standards Act Effective June 27, 2015 191 $43,297.54 $53,038.70 $62,780.90 Annual GRADE 213 $20.8161 $25.4994 $30.1831 Hourly 539 Airport Operations Coordinator Non - exempt 518 Building Inspector I Non - exempt 315 Business Process Analyst Non - exempt 522 Code Enforcement Officer Non - exempt 525 Construction Inspector Non - exempt 248 Crime Analyst Non - exempt 534 Electric Pump and Well Technician Non - exempt 253 GIS Database Analyst Non - exempt 514 Housing Rehabilitation Specialist Non - exempt 520 Planner I Non - exempt 302 Plans Examiner Non - exempt 303 Plans Examiner /Permitting Coordinator Non - exempt 526 Right of Way Inspector Non - exempt 372 Traffic Signal Technician II Non - exempt 532 Water Quality Inspector Non - exempt 728 Water Reclamation Facility Mechanic Non - exempt 730 Water Reclamation Utilities Operator I Non - exempt 737 Water Utilities Operator II Non - exempt **Fair Labor Standards Act Effective June 27, 2015 191 Town of Marana Annual Budget & Financial Plan GRADE 214 516 Building Inspector II Non - exempt 540 Community Response Manager Non - exempt 213 Contracts Administrator Non- exempt Job Code Job Title FLSA ** Status 560 Engineering Specialist Non- exempt 710 Foreman Non- exempt 252 Geographic Information Systems (GIS) Non - exempt 468 Analyst Non - exempt 212 Management & Budget Analyst Non - exempt 214 Payroll Administrator Non - exempt 470 Police Records Supervisor Non - exempt 464 Police Telecommunications Supervisor Non - exempt 401 Records Administrator Non- exempt 313 Senior Technology Support Specialist Non- exempt 731 Water Reclamation Utilities Operator II Non - exempt $47,193.64 $22.6893 Minimum FY2015 -2016 $57,812.04 $68,431.22 Annual $27.7943 $32.8996 Hourly Midpoint Maximum GRADE 215 519 Building Safety Coordinator Non - exempt 452 Court Supervisor Non- exempt 330 Database Administrator Non - exempt 341 Network Administrator Non - exempt 300 Senior Plans Examiner Non- exempt 268 Technology Analyst Non - exempt 373 Traffic Signal Technician III Non - exempt 468 Utilities Technology Coordinator Non - exempt $51,913.16 $63,593.40 $75,274.16 Annual $24.9582 $30.5738 $36.1895 Hourly Additional Pay (Applies only to Non Exempt Positions) Shift Differential Pay $0.90 per hour Pay for employees who work between 6:00 p.m. and 6:00 a.m. On -Call /Stand -By Pay $1.00 per hour Pay for employees who stand ready to work during non -work hours when assigned. **Fair Labor Standards Act Effective June 27, 2015 192 Town of Marana Annual Budget & Financial Plan FY2015 -2016 Exempt Positions Assistant Town Manager 144 Airport Director Exempt Job Code Job Title FLSA ** Minimum Midpoint Maximum 114 Community Development Status Exempt Director $65,825.07 $82,281.07 $98,737.08 Annual GRADE 112 *Director of Economic Exempt p 260 Assistant to the Town Exempt p 116 Manager Exempt 136 Parks and Recreation $94,978.12 $118,723.17 $142,467.17 Annual GRADE 115 Director 182 Deputy Chief of Police Exempt $91,382.49 $116,513.36 $141,643.18 Annual Town Officers Grade 1 Assistant Town Manager 144 Airport Director Exempt 125 Building Safety Director Exempt 114 Community Development Exempt p Exempt Director Town Attorney 115 *Director of Economic Exempt p Exempt Development and Tourism 116 Human Resources Director Exempt 136 Parks and Recreation Exempt p Director 126 Planning Director Exempt 180 Public Works Director Exempt 134 Technology Services Exempt p Director 106 Town Clerk Exempt 146 Utilities Director Exempt $109,175.41 $139,198.24 $169,221.06 Annual Town Officers Grade II 112 Assistant Town Manager Exempt 110 Deputy Town Manager Exempt 118 Finance Director Exempt 138 Police Chief Exempt 120 Town Attorney Exempt 132 Town Engineer Exempt * Per Marana Town Code Section 3 -1 -1, this position is not defined as a Town Officer, however, pay falls within the same grade as Town Officers Grade **Fair Labor Standards Act Effective June 27, 2015 193 Town of Marana Annual Budget & Financial Plan FY2015 -2016 Police Officer Special Assignments 7.5% added to base pay Lead Detective 5% added to base pay Investigator Lead Police Officer Auto Theft Task Force Non - Exempt Positions DART DEA Task Force EOD (Explosives) K9 Job Code Grade Job Title FLSA ** Status SWAT Volunteer Coordinator One additional hour of pay per shift paid at time and one -half rate when serving as FTO Field Training Officer 807 P *Police Recruit Non - Exempt Flat Rate Annual $43,334.72 Hourly $20.8340 806 Pi Police Officer Non - Exempt Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Annual $48,149.66 $50,557.26 $53,085.50 $55,739.32 $58,525.74 $61,452.04 $64,524.72 $67,751.32 Hourly $23.1489 $24.3064 $25.5219 $26.7977 $28.1374 $29.5443 $31.0215 $32.5727 802 P3 Police Sergeant Non - Exempt Step 1 Step 2 Step 3 Step 4 Step 5 Annual $69,541.42 $73,018.40 $76,669.32 $80,501.98 $84,527.30 Hourly $33.4334 $35.1050 $36.8603 $38.7029 $40.6381 Exempt Positions 800 P4 Police Lieutenant Exempt Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Annual $82,769.02 $86,907.73 $91,252.44 $95,815.64 $100,606.68 $105,635.97 $110,918.08 801 P5 Police Captain Exempt Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Annual $91,045.40 $95,598.19 $100,377.79 $105,396.68 $110,666.31 $116,200.20 $122,009.79 $128,110.69 Police Officer Special Assignments 7.5% added to base pay Lead Detective 5% added to base pay Investigator Lead Police Officer Auto Theft Task Force Counter Narcotics Alliance DART DEA Task Force EOD (Explosives) K9 Motorcycles School Resource Officer (SRO) SWAT Volunteer Coordinator One additional hour of pay per shift paid at time and one -half rate when serving as FTO Field Training Officer Additional Pay for Sworn Positions (Applies only to Non - Exempt Sworn) Shift Differential $0.90 per hour Pay for employees who work between 6:00 p.m. and 6:00 a.m. On -Call /Stand -By Pay $1.00 per hour Pay for employees who stand ready to work during non -work hours as assigned. **Fair Labor Standards Act Effective June 27, 2015 194 Town of Marana Annual Budget & Financial Plan Temporar Positions Job Code Job Title FLSA* Status 480 Intern Non- exempt 169 Judge Pro Tempore Exempt 826 Lifeguard Non - exempt 828 Lifeguard /WSI Non - exempt 271 Management Intern Non - exempt 832 Pool Manager Non - exempt 824 Recreation Aide Non - exempt 831 Sports Official Non - exempt Minimum Maximum FY2015 -2016 $8.05 Flat Rate Hourly $150.00 $300.00 (half day session) (full day session) $10.20 $10.71 $16.57 $13.50 $12.85 $10.20 $10.20 Additional Pay (Applies only to Non - Exempt position) Flat Rate Flat Rate Hourly Hourly Flat Rate Hourly Flat Rate Hourly Flat Rate Hourly Flat Rate Hourly Shift differential $0.90 per hour Pay for employees who work between 6:00 p.m. and 6:00 a.m. On -Call/ 1.00 per er hour Pay for employees who stand ready to work as assigned during non -work Y Stand -b hours when assigned. "Fair Labor Standards Act Effective June 27, 2015 195 Town of Marana Annual Budget & Financial Plan NW N �F 91 MARANA17 ' This page intentionally left blank FY2015 -2016 196 Town of Marana Annual Budget & Financial Plan The Appendices include information helpful to the reader such as the Town's Budget Adoption Resolution and the State Auditor General reports and a glossary of terms. e • e n c FY2015 -2016 197 Town of Marana Annual Budget & Financial Plan NW N �F 91 MARANA17 ' This page intentionally left blank FY2015 -2016 198 Town of Marana Annual Budget & Financial Plan MARANA RESOLUTION NO. 2015 -064 FY2015 -2016 RELATING TO BUDGET; ADOPTING THE TOWN OF MARANA' S FISCAL YEAR 2015- 2016 FINAL BUDGET WHEREAS in accordance with the provisions of Title 42, Chapter 17, Articles 1-5, Arizona Revised Statutes (A.R.S.), the Marana Town Council did, on May 19, 2015, make an estimate of the different amounts required to meet the public expenditures/expenses for the ensuing year, also an estimate of revenues from sources other than direct taxation, and the amount to be raised by taxation upon real and personal property of the Town of Marana; and WHEREAS in accordance with said chapter of said title, and following due public notice, the council met on June 16, 2015, at which meeting any taxpayer was privileged to appear and be heard in favor of or against any of the proposed expenditure slexp ens es or tax levies; and WHEREAS it appears that publication has been duly made as required by law, of said estimates together with a notice that the Town Council would meet on June 16, 2015, at the office of the council for the purpose of hearing taxpayers and making tax levies as set forth in said estimates; and WHEREAS it appears that the sums to be raised by taxation, as specified therein, do 11ot in the aggregate exceed that amount as computed in A.R. S. §42 -17051 (A). NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Marana, Arizona, that the said estimates of revenues and expenditures/expenses shown on the accompanying schedules, attached hereto as Exhibit A and incorporated herein by this reference, as now increased, reduced, or changed, are hereby adopted as the budget of the Town of Marana for the fiscal year 2015-2016. PASSED AND ADOPTED by the Mayor and council of the To n of Marana, Arizona, this 16 "' day of June 2015. Ma or Ed Honed' ATTEST: A celyn C ronson, Town Clerk Marana Resolution No. 201 5--064 199 APPROVED AS TO FORM: Town of Marana Annual Budget &Financial Plan TOWN OF MARAN.4 Summary Schedule of Estimated Revenues and Expenditures /Expenses Fiscal Year 2016 FY2015 -2016 Fiscal Year S c h FUNDS General Fund Special Revenue Fund Debt Service Fund Capital Projects Fund Permanent Fund Enterprise Funds Available Internal Service Funds Total All Funds 2015 Adopted/Adjusted Budgeted Expend itu res/Ex enses* E 36,906,658 8,530,457 8,412,679 39,616,401 0 19,774,059 3,754,865 116,995,119 2015 Actual Expend itu res/Ex enses ** E 29,191,836 5,444,839 703,903 8,326,921 0 6,730,744 3,366,378 53,764,621 2016 Fund Balance /Net Position at Jul 1 * ** 25,478,205 5,070,527 1,034,457 21,364,909 5,680,499 861,892 59,490,489 2016 Primary Property Tax Levy B 0 0 2016 Secondary Property Tax Levy B 432,267 121,927 554,194 2016 Estimated Revenues Other than Property Taxes C 37,335,567 5,048,572 2,309,821 41,791,523 0 9,555,363 3,907,016 99,947,862 2016 Other Financing Sources D 0 0 0 5,500,000 0 10,000,000 0 15,500,000 2016 Other Financing Uses D 0 0 0 0 0 0 0 0 2016 Interfund Transfers In D 0 100,000 4,899,359 0 0 4,425,523 0 9,424,882 2016 Interfund Transfers Out D 6,591,688 0 0 2,344,331 0 488,863 0 9,424,882 2016 Reduction for Amounts Not Available LESS: Amounts for due from other funds 2,539,785 2,539,785 Amounts for restricted grants and contributions 2,044,870 2,044,870 Amounts for future debt retirement 299,595 299,595 Amounts for future capital projects: 9,234,295 2,620,735 11,855,030 Amounts for future health and dental benefits: 861,892 861,892 2016 Total Financial Resources Availabic 53,682,299 8,174,229 8,376,309 57,199,733 0 26,551,787 3,907,016 157,891,373 2016 Budgeted Expenditures /Expenses E 40,790,534 8,174,229 8,376,309 57,199,733 0 26,551,787 3,907,016 144,999,608 EXPENDITURE LIMITATION COMPARISON 2015 2016 1. Budgeted expenditures /expenses $ 116,995,119 $ 144,999,608 2. Add /subtract: estimated net reconciling item; 3. Budgeted expenditures /expenses adjusted for reconciling item: 116,995,119 144,999,608 4. Less: estimated exclusions 5. Amount subject to the expenditure limitatior $ 116,995,119 $ 144,999,608 6. EEC expenditure limitation $ $ The city /town does not levy property taxes and does not have special assessment districts for which property taxes are levied. Therefore, Schedule B has been omitted. * Includes Expenditure /Expense Adjustments Approved in the current yea from Schedule E. ** Includes actual amounts as of the date the proposed budget was prepared, adjusted for estimated activity for the remainder of the fiscal yea * ** Amounts on this line represent Fund Balance /Net Position amounts except for amounts not in spendable form (e.g., prepaids and inventories) or legally or contractually required to be maintained intact (e.g., principal of a permanent fund). 4/15 SCHEDULE A 200 Town of Marana Annual Budget & Financial Plan TOWN OF MARANA Tax Levy and Tax Rate Information Fiscal Year 2016 FY2015 -2016 * Includes actual property taxes collected as of the date the proposed budget was prepared, plus estimated property tax collections for the remainder of the fiscal year. 4/15 SCHEDULE B 201 2015 2016 1. Maximum allowable primary property tax levy. A.R.S. §42- 17051(A) $ $ 2. Amount received from primary property taxation in the current year in excess of the sum of that year's maximum allowable primary property tax levv. A.R.S. &42- 17102(Al(18) � 3. Property tax levy amounts A. Primary property taxes $ $ B. Secondary property taxes 490 554,194 C. Total property tax levy amounts $ 490 554 1 92F 4. Property taxes collected* A. Primary property taxes (1) Current year's levy $ (2) Prior years' levies (3) Total primary property taxes $ B. Secondary property taxes (1) Current year's levy $ 485 (2) Prior years' levies 405 (3) Total secondary property taxes $ 486,014 C. Total property taxes collected $ 486, 5. Property tax rates A. City /Town tax rate (1) Primary property tax rate (2) Secondary property tax rate 2.8000 2.8000 (3) Total city /town tax rate 2.8000 2.8000 B. Special assessment district tax rates Secondary property tax rates - As of the date the proposed budget was prepared, the city /town was operating four special assessment districts for which secondary property taxes are levied. For information pertaining to these special assessment districts and their tax rates, please contact the city /town. * Includes actual property taxes collected as of the date the proposed budget was prepared, plus estimated property tax collections for the remainder of the fiscal year. 4/15 SCHEDULE B 201 Town of Marana Annual Budget & Financial Plan FY2015 -2016 TOWN OF MARANA Revenues Other Than Property Taxes Fiscal Year 2016 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES* REVENUES SOURCE OF REVENUES 2015 2015 2016 GENERAL FUND Local taxes Sales taxes $ 21,034,795 $ 21,285,673 $ 22,674 Licenses and permits Building and development fees 2 3,198 2 Business and license fees 168,000 165 168,000 Franchise fees 350,000 344 350,000 Host Fees 225,500 189,276 350,000 Intergovernmental State shared sales taxes 3,159, 019 3,129, 090 3,339 Urban revenue sharing 4 4,231,997 4 Auto lieu 1,392,720 1,377,054 1,465,110 Other 10,000 79,723 85,000 Charges for services Charges for services 398,500 403,536 455,750 Fines and forfeits Court fines and fees 595,000 658,290 630,000 Interest on investments Interest 175,000 164,950 175,000 Contributions Voluntary contributions 125,400 166,817 161,000 Miscellaneous Other miscellaneus 551,170 574,106 619,150 Total General Fund $ 35,406,054 $ 35,969,887 $ 37,335,567 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. SPECIAL REVENUE FUNDS Community development block grants $ 215,000 $ 49,745 $ 215,000 Affordable housing revolving 100,000 29,750 100,000 Other grants and contributions 1 549,934 1 RICO 30,515 Impound 50,000 Bed tax 919,413 920,755 925,450 Emergency telecommunications fund 65,000 Local JCEF 14,000 14,305 15,000 F i l l the GAP 4X0 3,856 4X0 Local technology enhancement 118,000 138,346 140 Highway user revenue 2,464,723 2,378 2,460,429 4/15 SCHEDULE C 202 Town of Marana Annual Budget & Financial Plan FY2015 -2016 TOWN OF MARANA Revenues Other Than Property Taxes Fiscal Year 2016 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. 4/15 SCHEDULE C 203 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES* REVENUES SOURCE OF REVENUES 2015 2015 2016 Total Special Revenue Funds $ 5,105,749 $ 4 $ 5 Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. DEBT SERVICE FUNDS Tangerine farms road improvement district $ 2 $ 2,216,755 $ 2 Gladden farms CFD debt 310,707 275,005 Saguaro springs CFD debt 2,303 Total Debt Service Funds $ $ 2,216,755 2 $ 2 CAPITAL PROJECTS FUNDS Transportation $ 5,248,500 $ 5,021,979 $ 5,242,050 One -half cent sales tax fund 4,800,000 Impact fee funds 2,663,975 2, 236, 905 1,843J76 Other capital projects 10 785,690 10 Downtown reinvesement fund 125,000 127,292 125,000 Pima County bond fund 35,000 Regional transportation authority fund 16 2,115 18,690 Tangerine farms road improvement district 35,000 32,500 35,000 Gladden farms CFD capital 77,000 76,850 Gladden farms II CFD capital Vanderbilt CFD capital 27,500 5,790 27,500 Saguaro springs CFD capital 134,436 318,135 Total Capital Projects Funds $ 35,373,280 $ 10 $ 41,791,523 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. ENTERPRISE FUNDS Water utility $ 4,526,344 $ 5,540 $ 5 Airport 2,901,313 391,236 2,937 Wastewater utility 1,441,046 1,534,685 1,568,479 $ 8,868,703 $ $ 9,555 7,466, 306 Total Enterprise Funds $ 8 $ 7 $ 9 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. 4/15 SCHEDULE C 203 Town of Marana Annual Budget & Financial Plan TOWN OF MARANA Revenues Other Than Property Taxes Fiscal Year 2016 ESTIMATED ACTUAL REVENUES REVENUES* SOURCE OF REVENUES 2015 2015 INTERNAL SERVICE FUNDS Health Benefits Dental Benefits FY2015 -2016 ESTIMATED REVENUES 2016 $ 3,498,046 $ 3,453,945 $ 3,648,964 256,819 255,598 258,052 $ 3 $ 3,709 $ 3 Total Internal Service Funds $ 3 $ 3 $ 3 TOTAL ALL FUNDS $ 90,977,049 $ 63,850,171 $ 99,947,862 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. 4/15 SCHEDULE C 204 Town of Marana Annual Budget & Financial Plan FY2015 -2016 205 TOWN OF MARANA Other Financing Sources / <Uses> and Interfund Transfers Fiscal Year 2016 OTHER FINANCING INTERFUND TRANSFERS 2016 2016 FUND SOURCES <USES> IN <OUT> GENERAL FUND Series 2008 debt $ $ $ $ 549,428 Series 2013 debt 1 Series 2014 debt 514,071 Other grants 100,000 Airport 171, 039 Wastewater 4 000, 000 Total General Fund $ $ $ $ 6 SPECIAL REVENUE FUNDS Other grants $ $ $ 100,000 $ Transit Total Special Revenue Funds $ 100,000 $ $ $ DEBT SERVICE FUNDS Series 2008 debt $ $ $ 2,639 $ Series 2013 debt 1 Series 2014 debt 514,071 Total Debt Service Funds $ 4 $ $ $ CAPITAL PROJECTS FUNDS South Transportion Impact Fee $ $ $ $ 623,120 North East Transportation Impact Fee 603,947 Transportation 862 Other Capital Projects Gladden Farms CFD 1 Saguaro Springs CFD 4,500 Total Capital Projects Funds $ 5,500 $ $ $ 2 PERMANENT FUNDS Total Permanent Funds $ $ $ $ ENTERPRISE FUNDS Water Utility $ 6, 000, 000 $ $ 254,484 $ Wastewater Utility 4, 000, 000 171, 039 4, 000, 000 488, 863 Total Enterprise Funds $ 4 $ 10,000,000 $ $ 488 INTERNAL SERVICE FUNDS 4/15 SCHEDULE D 205 Town of Marana Annual Budget & Financial Plan FY2015 -2016 TOWN OF MARANA Other Financing Sources / <Uses> and Interfund Transfers Fiscal Year 2016 OTHER FINANCING INTERFUND TRANSFERS 2016 2016 FUND SOURCES <USES> IN <OUT> Total Internal Service Funds $ $ $ $ TOTAL ALL FUNDS $ 15, 500, 000 $ $ 9,424, 882 $ 9,424, 882 4/15 SCHEDULE D 206 Town of Marana Annual Budget & Financial Plan TOWN OF MARANA Expenditures /Expenses by Fund Fiscal Year 2016 FY2015 -2016 4/15 SCH 2 DO ULE E ADOPTED EXPENDITURE/ BUDGETED EXPENSE ACTUAL BUDGETED EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/ EXPENSES APPROVED EXPENSES* EXPENSES FUND /DEPARTMENT 2015 2015 2015 2016 GENERALFUND Non - departmental $ 615,675 $ 1,625,000 $ 577,532 $ 2,158,833 Mayor and council 291,166 248,926 294,338 Town Manager 1,403,427 1,285,363 1,503,103 Town clerk 273,052 245,700 280,565 Human resources 747,182 646,422 800,451 Finance 1,065,646 933,780 1,092,364 Legal 768,292 677,852 800,357 Technology services 2,130,538 2,043,350 2,517,151 Economic and tourism develop 168,770 140,438 192,356 Development services admin 214,039 207,939 233,359 Development records 522,099 134,462 175,115 Building safety 850,989 838,328 1,082,267 Planning 704,711 727,703 1,056,705 Engineering 2,244,498 1,948,704 2,248,345 Police 11,515,103 10,451,559 11,596,480 Courts 1,019,116 983,700 1,031,570 Public works 2,918,482 2,472,980 3,208,563 Parks and recreation 3,777,252 3,418,884 3,713,984 Community development 358,647 328,756 596,728 Capital outlay 1,117,974 879,458 1,207,900 Contingency 5,000,000 (2,425,000) 5,000,000 Total General Fund $ 37,706,658 $ (800,000) $ 29,191,836 $ 40,790,534 SPECIAL REVENUE FUNDS Highway user revenue $ 4,861,174 $ $ 3,875,680 $ 3,768,678 Transit 100,000 95,150 Revolving affordable housing 70,000 70,000 Local JCEF 67,000 82,000 Fill the GAP 38,500 34,500 Local technology 434,282 42,598 475,408 Community development block gr ant 215,000 49,745 215,000 Bed tax 1,088,702 831,732 931,576 Other grants and contributions 1,655,799 549,934 1,373,346 RICO 1,086,621 Impound fees 65,350 Emergency telecommunications 71,750 Total Special Revenue Funds $ 8,530,457 $ $ 5,444,839 $ 8,174,229 DEBT SERVICE FUNDS Series 1997 debt $ 346,400 $ $ 346,400 $ Series 2004 debt $ 667,625 $ $ 667,625 $ Series 2008 debt 2,644,988 2,644,988 2,639,275 Series 2013 debt 1,849,875 1,849,875 2,034,816 Series 2014 debt 514,071 Tangerine farms ID debt 2,155,388 2,155,388 2,236,875 Gladden farms CFD debt $ 703,903 $ $ 703,903 $ 701,272 Saguaro springs CFD debt 44,500 250,000 Total Debt Service Funds $ 8,412,679 $ $ 703,903 $ 8,376,309 CAPITAL PROJECTS FUNDS Transportation $ 5,728,389 $ $ 3,630,978 $ 8,271,013 One -half percent sales tax 685,825 685,825 4,500,000 Impact fee funds 1,929,496 486,458 8,437,236 Tangerine farms ID 35,000 7,895 35,000 Other capital projects 10,806,146 800,000 285,905 11,177,600 Downtown reinvestment fund 223,250 114,685 185,319 Pima County bond fund 35,000 Regional transportation authority 16,078,944 3,080,886 18,690,634 CFD capital projects Gladden farms CFD 1,124,184 32,595 1,228,152 Gladden farms II CFD 478 213 Saguaro springs CFD 30,189 459 4,642,000 Vanderbilt farms CFD 2,139,500 1,235 32,566 Total Capital Projects Funds $ 38,816,401 $ 800,000 $ 8,326,921 $ 57,199,733 ENTERPRISE FUNDS Water utility $ 8,568,111 $ $ 5,088,105 $ 14,548,871 Airport 3,298,204 584,785 3,198,489 Wastewater utility 7,907,744 1,057,854 8,804,427 Total Enterprise Funds $ 19,774,059 $ $ 6,730,744 $ 26,551,787 INTERNAL SERVICE FUNDS Health Benefits $ 3,498,046 $ $ 3,020,730 $ 258,052 Dental Benefits 256,819 345,648 3,648,964 Total Internal Service Funds $ 3,754,865 $ $ 3,366,378 $ 3,907,016 TOTAL ALL FUNDS $ 116,995,119 $ $ 53,764,621 $ 144,999,608 * Includes actual expenditures /expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures /expenses for the remainder of the fiscal year. FY2015 -2016 4/15 SCH 2 DO ULE E Town of Marana Annual Budget & Financial Plan TOWN OF MARANA Expenditures /Expenses by Department Fiscal Year 2016 ADOPTED EXPENDITURE/ BUDGETED EXPENSE ACTUAL EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENSES APPROVED EXPENSES* DEPARTMENT /FUND 2015 2015 2015 Town manager: General Fund $ 1,398,427 $ Bed Tax Fund 51,809 Department Total $ 1,450,236 $ E conomic and tourism developme General Fund $ 167770 $ Bed Tax Fund 244,884 Department Total $ 412,654 $ Police: General Fund $ 11 $ RICO Impound Fees Other Grants 495,381 Emergency telecommunications Department Total $ 11,955,984 $ Court: General Fund $ 1,012,116 $ Local JCEF 57,000 Fill the Gap 38 Local Tech Enhancement 434 Department Total $ 1,541,898 $ Public works: General Fund $ 2757795 $ Highway User Revenue Fund 3,506 Department Total $ 6,264,072 $ Community development: General Fund $ 357 $ CDBG 215 Revolving Affordable Housing 70,000 Transit 100 Department Total $ 742,147 $ FY2015 -2016 BUDGETED EXPENDITURES/ EXPENSES 2016 $ 1,285,360 $ 1,503 46,899 41,727 $ 1,332,259 $ 1,544,830 $ 140,438 $ 192,356 50,031 267 $ 190,469 $ 459,485 $ 10,451,599 519,848 $ 11,596,480 37,500 65,350 372,346 71 $ 10,971,447 $ 12,143,426 $ 983,700 $ 1,031,570 72,000 34,500 42,598 475,408 $ 1,026,298 $ 1,613,478 $ 2472 $ 3 2 2758 717 $ 5,095,373 $ 5,967,280 $ 328,756 15,314 23,564 95,150 $ 596,728 215,000 70,000 $ 462,784 $ 881,728 * incivaes actuai expenaitures/expenses recognizes on the moaitiea accruai or accruai basis as of the Gate the proposed budget was prepared, plus estimated expenditures /expenses for the remainder of the fiscal year. 4/15 SCHEDULE F 208 Town of Marana Annual Budget &Financial Plan TOWN OF MARANA Full -Time Employees and Personnel Compensation Fiscal Year 2016 FY2015 -2016 4/15 SCHEDULE G Total Estimated Full -Time Employee Salaries Other Benefit Personnel Equivalent (FTE) and Hourly Costs Retirement Costs Healthcare Costs Costs Compensation FUND 2016 2016 2016 2016 2016 2016 GENERAL FUND 285.1 $ 18,002,109 $ 2,524 $ 2 $ 1,509,512 $ 24 SPECIAL REVENUE FUNDS Other grant funds 11.2 $ 230,558 $ 54,315 $ 36,855 $ 18 $ 339,846 Bed tax 1.2 80,761 8 2 6 98 Local technology 1.0 30,989 3 2 36 Highway user revenue 11.2 455,139 47,039 85,636 33 620,887 Total Special Revenue Funds 23.6 $ 797 $ 113,775 $ 125,048 $ 60 $ 1,096,547 ENTERPRISE FUNDS Water utility 23.0 $ 1 $ 138 $ 241,537 $ 99 $ 1,767,386 Airport 3.0 175,380 19,079 32, 783 13,216 240,458 Wastewater utility 4.0 265,279 27,177 41 18,972 352,927 Total Enterprise Funds 30.0 $ 1 $ 184,876 $ 315,819 $ 131,833 $ 2 TOTAL ALL FUNDS 338.7 $ 20,527,799 $ 2,823,255 $ 3,351,526 $ 1,701,622 $ 28,404,202 4/15 SCHEDULE G Town of Marana Annual Budget & Financial Plan NW N �F 91 MARANA17 ' This page intentionally left blank FY2015 -2016 210 Town of Marana Annual Budget & Financial Plan SUMMARY OF FUND ACCOUNTING STRUCTURE The Town of Marana uses fund accounting to track revenues and expenditures. The operations of each fund are accounted for with a separate set of self - balancing accounts that comprise assets, liabilities, fund balance (equity), and revenues and expenses, as appropriate. Government resources are allocated to and accounted for in individual funds based upon the purposes for which they are to be spent and the means by which spending activities are controlled. As depicted in the chart below, budgetary accounting is reflected within two major fund groups: Governmental funds and Proprietary funds. Different fund types are found within each of these two classifications. Governmental Funds General Fund r Special Revenue Funds M _ Capital Projects Funds Debt Service Funds Internal Service Funds GOVERNMENTAL FUNDS The governmental funds are used to account for general government operations and include the General Fund, Debt Service funds, Special Revenue funds, and Capital Projects funds. Genera/ Fund The General Fund includes all sources of revenue the Town receives that are not designated for a specific purpose or required to be accounted for in another fund. General Fund revenue may be used by the Town Council for any legal public purpose. The General Fund finances the basic No Proprietary Funds Water Fund Wastewater Fund Airport Fund FY2015 -2016 211 Town of Marana Annual Budget & Financial Plan operation of the Town, such as public safety, parks & recreation, municipal court, administration, and development services. Most town departments receive at least some support from the General Fund, including the following departments: Mayor & Town Council, Town Manager, Town Clerk, Human Resources, Finance, Legal, Technology Services, Development Services General Manager, Permits & Records, Building Safety, Planning, Engineering, Police, Courts, Public Services General Manager, Operations & Maintenance, CIP, Parks & Recreation, and Community Development. Special Revenue Funds This fund type is used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for a specific purpose. The largest special revenue funds for the Town of Marana include the Highway User Revenue Fund (HURF) and grant funds. Capita/ Projects Funds This fund type accounts for revenue received to pay for infrastructure improvements, acquisition or development of major capital equipment and structures. The financing sources of these projects are usually provided by transfers from other funds, bond issue proceeds, or intergovernmental revenues or grants. Debt Service Funds This fund type is used to account for the long -term payment of principal and interest on long- term debt, such as general obligation bonds, revenue bonds, etc. PROPRIETARY FUNDS The proprietary funds are used to account for the town's ongoing organizations and activities that are similar to businesses found in the private sector. These funds are considered self- supporting in that the services rendered by them are generally financed through user charges or on a cost reimbursement basis. Enterprise Funds These funds are used for services provided to the public on a user charge basis, similar to the operation of a commercial enterprise. Water and sewage utilities are common examples of government enterprises. The Town of Marana has enterprise funds for water, wastewater and the airport departments. Internal Service Funds These funds are used for operations serving other funds or departments within a government on a cost - reimbursement basis. The Town has internal service funds for self- insured health and dental benefits. FY2015 -2016 212 Town of Marana Annual Budget & Financial Plan FY2015 -2016 GLOSSARY OF TERMS The Town of Marana's Annual Budget is structured to be understandable and meaningful to the general public and organizational users. With this in mind, this glossary is provided as a tool to assist those who are unfamiliar with budgeting terms or terms specific to Marana's budgeting process. Accrual Basis - A basis of accounting in which transactions are recognized at the time they are incurred, as opposed to when cash is received or spent. Adopted Budget — A formal action taken by the Town Council that sets the spending limits for the fiscal year. Appropriation - Authorization by the Town Council which permits the Town to incur obligations to make expenditures for a specific purpose. Balanced Budget — A budget in which recurring revenues equal recurring expenditures. Bond — A Town issued debt instrument to repay the specific amount of the money (the face value of the bond) on the designated maturity dates with accrued interest. Bonds are used primarily to finance capital projects and are a promise to pay. Budget Calendar - The schedule of key dates in preparation, adoption and administration of the budget. Budget Message - The opening section of the budget document from the Town Manager which provides a general summary of highlighting the most important aspects of the budget, changes from the previous fiscal year, key issues impacting the budget and recommendations regarding the financial policy for the upcoming period. Capital Improvement — Includes any expenditure over $100,000 for repair and replacement of existing infrastructure as well as development of new facilities to accommodate future growth. Capital Outlay — Purchase of an asset with a value greater than $1,000 that is intended to continue to be held or used for a period greater than five years. Capital Outlay can be land, buildings, machinery, vehicles, furniture and other equipment. Capitalized Labor — All direct costs of labor that can be identified or associated with and are properly allocable to the construction, modification, or installation of specific items of capital assets and, as such, can thereby be written down over time via a depreciation or amortization schedule as capitalized costs. Carry -Over (Forward) — Year -end savings that can be carried forward to cover expenses of the next fiscal year. These funds also pay for encumbrances from the prior year. Cash Basis - A basis of accounting in which transactions are recognized only when cash is increased or decreased. Central Arizona Project (CAP) — Designed to bring about 1.5 million acre -feet of Colorado River water per year to Pima, Pinal and Maricopa counties by means of wastewater treatment. Community Development Block Grant (CDBG) — Federal Grant Funds provided on an annual basis to support specific programs identified by Council. 213 Town of Marana Annual Budget & Financial Plan FY2015 -2016 Comprehensive Annual Financial Report (CAFR) — The official annual report for the Town prepared in accordance with generally accepted accounting principles (GAAP) and in conformance with standards of financial reporting as established by the Governmental Accounting Standards Board (GASB) using guidelines recommended by the Government Finance Officers Association (GFOA). The CAFR includes financial statements and analysis, along with statistical data on financial, nonfinancial, and demographic trends. It is also used by bond rating agencies, such as Moody's, Standard & Poor's, and Fitch, to determine credit risk, and thus interest rates, for bonds issued by the Town. Contingency — An amount included in the budget that is not designated for a specific purpose. The contingency amount is budgeted for emergencies and unforeseen events, but must be approved by Council prior to its use. Debt Service Fund — A segregated fund used to account for the accumulation of resources for, and the payment of, general long -term debt principal and interest. Disbursement - The expenditure of money from an account. Employee Benefits - Contributions made by a government to meet commitments or obligations to employees. Included are the government's share of costs for Social Security, pensions, and medical and disability insurance plans. Encumbrance - The commitment of appropriated funds to purchase an item or service. To encumber funds means to set aside or commit funds for a specified future expenditure. Enterprise Funds — A fund used to account for operations (a) that are financed and operated in a manner similar to private business enterprises where the intent of the governing body is that the costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges or (b) where the governing body has decided that periodic determination of revenues earned, expenses incurred, and /or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purposes. Executive Team — Top level management in the Town that are pulled together to focus on the Town's mission, direction and organizational changes needed as defined by the General and Strategic plans or guidance from the Town Council. Estimate - Estimate, as used throughout the budget document, represents the projected year -end balance. Federal Emergency Management Agency (FEMA) — FEMA's mission is to support our citizens and first responders to ensure that as a nation we work together to build, sustain, and improve our capability to prepare for, protect against, respond to, recover from, and mitigate all hazards. Fees - Charges for specific services. Fees are adopted annually via the Town's Comprehensive Fee Schedule, whose adoption coincides with the annual budget adoption. Fiscal Year (FY) — A 12 -month period to which the annual operating budget applies and at the end of which a government determines its financial position and the results of its operations. The Town of Marana's fiscal year is from July 1 through June 30. Full -Time Equivalent (FTE) — A position is converted to the decimal equivalent of a full -time position based on 2,080 hours per year. For example, a part -time clerk working 20 hours per week would be equivalent to 0.50 FTE. 214 Town of Marana Annual Budget & Financial Plan FY2015 -2016 Fund — A system of accounts that segregates all financial transactions for restricted or designated uses by a government entity. The fund categories used within the Town of Marana are the General Fund, Special Revenue Funds, Capital Projects Fund, Debt Service Fund, Enterprise Funds. Fund Balance — An accumulated balance or carry over that occurs when actual revenues exceed actual expenditures. General Fund — The General Fund is used to account for all financial resources except those accounted for in other funds. The General Fund is the Town's principal financing vehicle for general government services and is funded largely by development fees and local and state sales tax revenue. Goal - An observable and measurable end result having one or more objectives to be achieved within a stated timeframe. Goals are the basic planning tools underlying all strategic activities. Along with objectives, they serve as the basis for policy and performance appraisals. Grants — Contributions or gifts of cash or other assets from another government or private entity to be used or expended for a specified purpose, activity, or facility. Highway Users Revenue Fund (HURF) — Funds allocated by the state to fund the construction and maintenance of the Town's highway and street system. This is a major funding source for the Public Works Department and provides funds for the maintenance of the Town's roads and connecting infrastructure. Infrastructure — Transportation, communication, sewage, water, and electric systems are all a part of the Town's basic infrastructure. These systems tend to be high cost investments. However, they are needed for the Town to be efficient and productive. Intergovernmental Agreement (IGA) — A contract between governmental entities as authorized by State law. Operating Revenue - Funds that a government receives as income to pay for ongoing operations, including taxes, user fees, interest earnings and grants. Operating revenues are used to pay for recurring, non - capital expenses. Ordinance - An ordinance is a formal legislative enactment by the governing body of a municipality. If it is not in conflict with any higher form of law, such as a state statute or a constitutional provision, it has the full force and effect of law within the boundaries of the municipality to which it applies. Park Improvement Districts — Park Improvement Districts provide a method to maintain the parks within specific areas and charge the cost to the benefited property with the property tax bill. Per capita — A unit of measure that indicates the amount of some quantity per person in the Town. Performance Measures — Indication of levels of activity, results of operations or outcomes of operations. Resolution - A special or temporary order of a legislative body requiring less legal formality than an ordinance or statute. Reserve — To set aside a portion of a fund balance to guard against economic downturn or emergencies. 215 Town of Marana Annual Budget & Financial Plan FY2015 -2016 Right of Way (ROW) — Any sidewalk, planting strip, alley, street, or pathway, improved or unimproved, that is dedicated to public use. The term includes any strip of land over which public facilities such as highways, railroads, or power lines are built. State Shared Revenue — Distribution of revenue collected by the State and shared based on established formulae that typically rely on population estimates. System Development Fee (SDF) — Fees collected at the time a building permit is issued to pay for the cost of capital improvements required due to growth. Transfers — Movement of cash from one fund to another to reimburse costs or provide financial support. Unified Land Development Code (ULDC) — A compilation of Town Codes that govern subdivision and development of lands. Water Infrastructure Finance Authority (WIFA) — An independent agency of the state of Arizona and is authorized to finance the construction, rehabilitation and /or improvement of drinking water, wastewater, wastewater reclamation, and other water quality facilities /projects. Zoning — A specific legal classification of property for purpose of development. 216 Town of Marana Annual Budget & Financial Plan NW N �F 91 MARANA17 ' This page intentionally left blank FY2015 -2016 217