HomeMy WebLinkAboutResolution 2015-115 Approving IGA for Management and Implemenation of the 2015-2016 Community Development Block Grant ProgramMARANA RESOLUTION NO. 2015 -1.15
RELATING TO COMMUNITY DEVELOPMENT; APPROVING AND AUTHORIZING THE
MAYOR TO EXECUTE AN INTERGOVERNMENTAL AGREEMENT' BETWEEN PIMA
COUNTY AND THE TOWN OF MARANA FOR rI "I IE MANAGEMENT AND
IMPLEMENTATION OF THE 2015 -2016 COMMUNITY DEVELOPMENT BLOCK GRANT
PROGRAM:
WHEREAS the Town of Marana recognizes the need to provide safe affordable housing
and neighborhood infrastructure for its citizens and has applied for Community Development
Block Grant (CDBG) funding for these purposes; and
WHEREAS Pima County has been awarded funding from the U.S. Department for Hous-
ing and Urban Development under the CDBG program for the 2015 -2016 federal fiscal year, and
WHEREAS the Town of Marana has been selected as a sub - grantee through Pima Coun-
ty's proposal process; and
WHEREAS the parties may contract for services and enter into agreements with one an-
other for j pint or cooperative action pursuant to A.R.S. § 11 -952, et seq. ; and
WHEREAS the Mayor and Council of the Town of Marana find it is in the best interests
of its citizens to enter into this intergovernmental agreement.
NOW, THEREFORE, BE I7:' RESOLVED BY THE MAYOR AND COUNCIL OF THE
TOWN OF MARANA., ARIZONA, AS FOLLOWS:
SECTION 1. The intergovernmental agreement between the Town of Marana and Pima
County attached to and incorporated by this reference in this resolution as Exhibit A is hereby
approved, and the Mayor is hereby authorized and directed to execute it :for and on behalf of the
Town of Marana.
SECTION 2. The Town's Manager and staff are hereby directed and authorized to under -
tape all other and further tasks required or beneficial to carry out the terms, obligations, and ob-
jectives of the intergovernmental agreement.
00043575.DOCX Il
Marana Resolution No. 2015-115 10/13/2015 2;01 PM I`JC
PASSED AND ADOPTED b the Ma and Council of the Town of Marana, Arizona,
this 20th da of October, 2015. 1
N
DANA
ATTEST:
A
I-o 6 cel y n C. ronson, Town Clerk
00043575.DOCX /I
Marana ResOILItion No. 2015-115
Ma Ed H nea
10/13/2015 2 :01 PM FJC
APPROVED AS TO FORM:
PINTA C:OUNTY COMMUNITY DEVELOPMENT AND
N { IGHBORHOOD CONSERVATION DrPAR17MENT
Program /Project Name: Management and Implementation of the Community Developiiient Block.
Grant (CDBG) Program.
Subreclpl*ent: 'town of M arana
DINS No.: 095034143
Project Description: Funds will be used for the management of the CDf3G Program including:
Administration, Colon.ia- Neighborhood C:.leanup Program, Emerges icy
1--lome Repair, and Owner occupied 1-10LIsing 1Z.ehabilitation.
Contract Term: October 1, 2015 through September 30, 2016.
Amount: $76,700.00
Funding: U.S. Department of Housing and urban Development
Federal Contract No. I3- 15-- UC-04 -0502
Award Date: July 1, 2015
_...._C D .._. -_. _- __._._... Progra Desc ton _ Nati Fund �'n�___ _ �Pxma C:ounty - .ward
_ _ _...._........_ - - --
Comnnunity Development 'Block
.. FYI 5 est. , 14.215 GrantlEiititlement Communities � ` 2,592,446.00
... ....... X2,0 �s, � oo�000.00
(Cf)BG)
Is this a research and Development Contract: El Yes H No
"Ithis Intergovernmental Agreement is entered into by and between Pima County, a body politic and
corporate of the State of Arizona ( "County ") and ] "own of Marana, a municipal corporation of the State of
Arizoiia ( "Su ").
RECITALS
A. County and Subrecipient may contract for services and enter into agreements wi one another f
.1 pint or cooperative action pursuant to A. R. S. § 11 --951, e f As
R Subrccipie.tit i s authorized by A.R. 5 9-500. 1.1 to expend public monies for and ii. coiziiecti cats \vi th
economic dev elopment activities.
C. County is authorized by A.R. §§ 11- 254.04, 11 -251 (5) and 11 -251 (1.7 ), to spend public monies to
improve and enhance the economic welf and health of the inhabitants of the County.
D. C ounty applied for an rec C ommunity De Block Grant ( "CDBG") funds in the
amount of $2,592,446.00 from the U.S. Department of Housing and Urban Development ("HtJD"),
under ]"itle I of the Housing and Community Development Act of 1 974, as an fended (P u bfic Law 93-
35 3 }.
E. Under solicitation number CDNC- 12- 09- 14 -ESG -CDBG ( "the Community Planning Application 15-
16 "), County sought proposals for programs and activities that would qualify for CDBG funding
during Federal Fiscal Year 2015-2016.
F. Subrecipient submitted responses to the Community Planning Applications defined above.
G. County has determined that the services or activities proposed in Subrecipient's response to the
Community Planning Applications are eligible for CDBG funding and in the best interests of the
residents of Pima County.
H. On May 5, 2015 the Pima County Board of Supervisors authorized inclusion of Subrecipient's proposal
for use of CDBG funds for in the 2015-2016 Annual Action Plan that County submitted to HUD.
I. On May 5, 2015, the Pima County Board of Supervisors passed Resolution No. 2015 -20 approving an
allocation of CDBG funds to Subrecipient.
J. CDBG funds in the amount of $76,700.00 have been allocated to Subrecipient for management of the
Community Development Block Grant Program.
NOW THEREFORE, COUNTY and AWARDEE, pursuant to the above, and in consideration of the
matters and things hereinafter set forth, do mutually agree as follows:
1.0 TERM AND EXTENSIONS
1.1 This Agreement, as awarded by County, will commence on October 1, 2015 and will terminate on
September 30 2016, unless sooner terminated or further extended pursuant to the provisions of this
Agreement. County will have the option to renew this Agreement for up to one (1) 12 -month period
or any portion thereof.
1.2 Except as set forth in Paragraph 1.4 below, any modification or extension of the contract termination
date must be by formal written amendment executed by the parties hereto.
1.3 Any amendments to the Agreement must be approved by the County before any services under the
amendment commences.
1.4 Minor modifications may be made by written memorandum approved and signed by the Director of
the Pima County Community Development and Neighborhood Conservation Department or
designee. Minor modifications are changes in the scope or budget, which do not change the
specified purpose, outcomes or the total compensation provided through this Agreement and do not
in any way in the direct or indirect liability of the County under this Agreement.
1.5 Notwithstanding paragraph 1.1 above, the terms of this Agreement will survive and remain in effect
during any period that Subrecipient has control over CDBG funds, including program. income.
2.0 SCOPE OF SERVICES
2.1 Subrecipient will:
2. 1.1 Provide the County with the services described in the attached Exhibit A.
2.1.2 Employ suitably trained and skilled personnel to perform all services under this Agreement.
2.1.3 Perform its duties in a humane and respectful manner and in accordance with any applicable
professional standards. Subrecipient must obtain and maintain all applicable licenses,
permits and authority required for its performance under this Agreement.
2.1.4 Unless otherwise provided for herein, the personnel delivering Agreement services will:
2.1.4.1 Be employees or volunteers of the Subrecipient;
105 / 00308 441 Q Agmn y reign u e ... Page 2 olf 16
2.1.4.2 Satisfy any qualifications set forth in this Agreement; and
2.1.4.3 Be covered by personnel policies and practices of Subrecipient.
2.1.5 Obtain and maintain all required licenses, permits and authority required for performance
under this Agreement.
2.1.6 Maintain an accounting manual that describes its financial procedures in sufficient detail to
ensure that its financial practices are easily understood.
2.1.7 warrant compliance with the Urban County Intergovernmental Cooperative Agreement
between Pima County and the Town of Marana for the Community Development Block. Grant
Program and HOME Investment Partnership Program, contract CTN -13 * 3 09.
2.1.8 Undertake the same obligations to the County, as the County does to HUD pursuant to the
2015 - 2016 Annual Action Plan and assurances. Subrecipient will hold County harmless
against any injury that County may suffer with respect to HUD on account of any failure on
the part of Subrecipient to fulfill obligations to HUD.
2.2 Confidentiality Subrecipient:
2.2.1 Understands that client and applicant files and information collected pursuant to the terms of
this Agreement are private and the use or disclosure of such information, when not directly
connected with the administration of County's or Subrecipient's responsibilities with respect
to services provided under this Agreement is prohibited, unless written consent is obtained
from the individual or in the case of a minor, from the responsible parent or guardian.
2.2.2 Will provide access to these files only to persons properly authorized.
2.2.3 will observe and abide by all applicable State and Federal statutes and regulations regarding
use or disclosure of information including, but not limited to, information concerning
applicants for and recipients of contract services.
2.3 Subrecipient certifies that no individual or agent has been employed or retained to solicit or secure
this Agreement for commission, percentage, brokerage or contingent fee except a bona fide
employee whose job duties include securing business.
2.4 No program funded under this Agreement may impair existing contracts for services or collective
bargaining agreements or be inconsistent with the terms of a collective bargaining agreement without
the written concurrence of the labor organization and employer concerned.
3.0 MONITORING AND EVALUATION
3.1 County will monitor all activities and information sources in the management, fiscal, and services
systems of Subrecipient and any subcontracted parties relating to performance of duties and
obligations under this Agreement to ensure that Subrecipient is:
3.1 .1 Making adequate and acceptable progress in the provision of services;
3.1.2 Maintaining adequate and acceptable systems to document services and expenditures;
and
3.1.3 Using the funds provided pursuant to this Agreement effectively and efficiently to
accomplish the purposes for which funds were made available.
3.2 For monitoring and evaluation, Subrecipient must provide source documentation for payroll which
may include, but is not limited to:
3.2.1 Employment letters;
3.2.2 Authorization for rates of pay, benefits, and withholding;
3 of 16
3.2.3 Minutes from Board of Directors' meetings establishing salary schedules and benefit
packages;
3.2.4 Copies of written policies;
3.2.5 w -4 forms and associated time and attendance records;
3.2.6 Employee certifications of time spent:
3.2.6.1 If an employee of Subrecipient works solely on the services being funded by
CDBG, the employee and the employee's supervisor must sign a statement every
six months certifying that the employee worked only on the CDBG- funded
services.
3.2.6.2 If an employee's time is split between the services being funded by CDBG- and
non -CDBG- services and funding sources, Subrecipient must have time distribution
records supporting the allocation of charges among the various funding sources.
3.3 Subrecipient must cooperate in the monitoring and evaluation process by County and /or HUD.
3.4 Subrecipient must assist County in providing reports and documentation related to Subrecipient's
performance and, where applicable, the impact of the CDBG- funded activities on the community, to
HUD.
3.5 If monitoring and evaluation finds that Subrecipient's performance is substandard, Subrecipient will
be in default of this Agreement. If Subrecipient fails to take appropriate actions to correct the
default within fifteen (15) calendar days from date of notice, this Agreement may be suspended or
terminated.
3.6 To the greatest extent permissible by law, County, and any authorized federal, state or local agency,
including, but not limited to, the U.S. Department of Housing and Urban Development, and the
Comptroller of the United States will at all reasonable times have the right of access to Subrecipient's
facility, books, documents, papers, or other records which are pertinent to this Agreement, in order to
make audits, examinations, excerpts and transcripts for the purpose of evaluating Subrecipient's
performance and Subrecipient's compliance with this Agreement.
4.0 COMPENSATION AND PAYMENT
4.1 In consideration for services specified in Exhibit A of this Agreement, County agrees to pay
Subrecipient up to $75 700.00 ( "the Maximum Allocated Amount ").
4.2 Payment will be made from the CDBG Grant County has received from the Z.J.S. Department of
Housing and Urban Development ( "the awarding agency ").
4.3 Payment of the full Maximum Allocated Amount is subject to the CDBG funds being made
available to County for this Agreement. The Maximum Allocated Amount may be decreased at any
time due to reduction, termination, or any other changes in funding. Unless specifically authorized
by County, unexpended funds will not be carried over into another fiscal year.
4.4 Pursuant to the agreement between HUD and County (Pima County Contract No. B- 15- UC -04-
0502) and the Pima County Board of Supervisors approval of this allocation of CDBG funds to
Subrecipient on May 5, 2015, Subrecipient may be reimbursed for eligible costs associated with
activities under this Agreement from and after October 1, 2015. Notwithstanding the
limitations above, Subrecipient may be reimbursed for administrative costs incurred for
performance under this Agreement between July 1, 2015 and June 30, 2016.
4.5
4.6
Subrecipient must submit monthly request for reimbursement as follows:
Month,EX erise ��eurred ;`
. ....... .. ........................................... . ........... ..... .. ........ ... ............ ......... January through April &July through December
da4f
Aue 'fox ik� "uest for Reinabursemie�nt
30 calendar days from end of month
May
June 15
June
July 7
Requests for reimbursement must:
4.6.1 Reference this contract number.
4.6.2 Be approved and signed by an authorized representative of the Subrecipient.
4.6.3 Be for services and costs as identified in Exhibit A.
4.6.4 Be accompanied by documentation which must include, but is not limited to:
4.6.4.1 A summary report of monthly expenditures by expense categories as shown in
approved budget in Exhibit A of this Agreement.
4.6.4.2 Copies of invoices and checks (front and back) to support all purchases of goods or
services.
4.6.4.3 If reimbursement is authorized for travel, detailed travel reports to support all travel
expenses.
4.6.4.4 If reimbursement is authorized for personnel costs, time sheets or other records that
specify the hours worked on the grant(s) and the total hours worked in the pay
period. Time sheets must show the days and hours worked and should be signed by
the employee and authorizing supervisor.
4.6.4.5 Fringe benefit calculations at the rate as shown in the approved budget in Exhibit A.
4.6.4.6 Any other documentation requested by County.
4.6.5 Be accompanied by the Financial Status Report and Request for Funds attached hereto as
Exhibit B.
4.7 If Subrecipient is required to provide matching funds under the terms of the awarding agency,
Subrecipient must also provide the documentation described in Paragraph 4.6 for the matching
funds.
4.8 Subrecipient must utilize funds available under this Agreement to supplement rather than
supplant funds otherwise available. Subrecipient may not bill the County for costs which are paid
by another source. Subrecipient must notify County within ten ( 10) days of receipt of alternative
funding for costs which would otherwise be subject to payment pursuant to this Agreement.
4.9 If each request for payment includes adequate and accurate documentation, County will generally
pay Subrecipient within thirty (30) days from the date invoice is received. Subrecipient should
budget cash needs accordingly.
4.10 County may, at its sole discretion:
4. 10.1 Determine the acceptability and progress of work performed and determine the resulting
entitlement to payment of each request for reimbursement.
4.10.2 Liquidate funds available under this Agreement for costs incurred by County on behalf of
Subrecipient.
05082 1 0308 44 / v2 A gency eimb used ..,,n Page 5 of
4.10.3 Deny full payment for requests for reimbursement that are submitted to County after the
date set forth in Paragraph 3.4. County may deduct its processing costs or delay - related
damages in connection with a request for payment submitted after that date.
4.1 0.4 Deny payment for any request for reimbursement received after the following dates:
month 9 xp ensp ..: nc . urre4:...:.%. . Bate R': nest for reimbursement is submitted
January through March More than 60 days after the end of the month in
July and August which the expense was incurred
October through December
April and May June 21
June July 15
September October 31
If payment is made on such a delinquent request, County will deduct its processing costs
or delay - related damages.
4.11 Pursuant to A.R.S. § 11 -622, COUNTY will deny reimbursement completely for requests for
payment made later than six months after the last item of the account accrues.
4.12 REQUEST FOR FINAL PAYMENT for compensation earned and/or eligible costs incurred will be
submitted to the County within 15 working days after the end of the contract term.. The request
must meet the requirements set forth in Paragraph 3.4 and include a report summarizing
Subrecipient's performance during the term of the Agreement.
4.13 No payments will be made to Subrecipient, until all of the following conditions are met:
4.13.1 Subrecipient has completed and submitted a w - 9 Taxpayer Identification Number form;
4.13.2 Subrecipient has registered as a Pima County vendor at the following web address ---
htt s: / /secure. ima. ovl rocurement /vram /lo in.as x);
4.13.3 This Agreement is fully executed; and
4.13.4 Adequate and accurate documentation is provided with each request for payment or invoice.
4.14 Subrecipient will report to County:
4.14.1 Accrued expenditures,
4.14.2 Program income, as defined by the awarding agency; and
4.14.3 All other fiscal resources applied to expenses incurred in providing services under this
Agreement.
4.1.5 Changes between budget line items may only be made as follows:
4.15.1 Changes of LESS than 1 0% of the total budget amount may be granted by and at the sole
discretion of the Director of Community Development and Neighborhood Conservation or
designee. Subreciplent must submit a written request and show that any proposed increase is
offset by a decrease of equal value to the remaining line items. No increase to the total
operating budget will be allowed. The change will not be effective, nor will compensation
under the change be provided, until the date set forth in the written approval of the
Director or designee.
4.15.2 Changes of MORE than 10% of the total budget will require a contract amendment. The
change will not be effective, nor will compensation under the change be provided, until
the contract amendment is fully executed by both parties.
.� .` F 6 16
4.16 Disallowed Charges or Cost principles will be as follows:
4.16.1 The cost principle set forth in the Code of Federal Regulations (CFR), Title 48, Chapter 1, Part
31..201 -6(e), (October 1, 1.991), as modified by amendments and additions, on file with the
Secretary of State and incorporated herein by reference, will be used to determine if incurred
costs are allowed for the purpose of reimbursing such costs under Contract provisions which
provide for the reimbursements of costs. Those costs which are specifically defined as
unallowable may not be submitted for reimbursement by Awardee and will not be reimbursed.
4.16.2 Subrecipient must reimburse County for improper, unallowable or unsubstantiated costs
discovered as a result of audit or otherwise within thirty (30) days following demand for
reimbursement by County.
4.17 For the period of record retention required under Section 20.0 -- Books and Records County reserves
the right to question any payment made under this Section 20.0 and to require reimbursement by
setoff or otherwise for payments determined to be improper or contrary to the Agreement or law.
5.0 PROGRAM INCOME
5.1 County does not anticipate that Subrecipient will generate program income, as defined by the
awarding agency, will be generated under the activities of this Agreement.
5.2 In the event that activities under this Agreement do generate program income or program income is
authorized, Subrecipient must:
5.2.1 Report to County all program income, as defined at 24 CFR 570.500(a), generated and
received as a result of activities carried out with the CDBG -funds provided pursuant to this
Agreement. These reports are due quarterly.
5.2.2 Return program income to County within 15 days of the end of each month, unless otherwise
specified in Exhibit A.
6.0 INSURANCE
6.1 Subrecipient shall maintain commercial general liability -- occurrence form., automobile liability, and
worker's compensation and employer's liability insurance, or be self-insured, in amounts sufficient
to cover any claims, whether or not due to negligence, which may arise in the performance of the
activities set forth in this IGA.
6.2 Additional Insurance Re uirements: The policies must contain, or be endorsed to contain, the
following provisions:
6.2.1 Pima County, wherever additional insured status is required, will be covered to the full limits
of liability purchased by Subrecipient, even if those limits of liability are in excess of those
required by this Agreement.
6.2.2 Subrecipient's insurance coverage will be primary insurance and non - contributory with
respect to all other available sources.
6.2.3 Coverage provided by the Subrecipient will not be limited to the liability assumed under the
indemnification provisions of this Agreement.
6.2.4 The Project Name /Agreement Number and project description must be noted on the
Certificate of Insurance.
6.3 Notice of Cancellation: Each insurance policy required by the insurance provisions of this
Agreement must provide the required coverage and must not be suspended, voided, canceled, or
reduced in coverage or in limits except after thirty (30) days prior written notice has been given to
Pima County. Such notice must be sent directly to the Department Director, Community
05082 1. 0308'7441 Q Agernc y reini rse .— Page 0 7 of
Development and Neighborhood Conservation, 2797 E. Ajo Way, Tucson, AZ 55713 by
certified mail, return receipt requested.
6.4 Approval and Modifications Pima County Risk Management reserves the right to review or make
modifications to the insurance limits, required coverages, or endorsements throughout the life of this
contract, as deemed necessary. Such action will not require a formal Agreement amendment but
may be made by administrative action.
7.0 INDEMNIFICATION
7.1 Each party (as Indemnitor) agrees to indemnify, defend and hold harmless the other party (as Indemnitee)
from and against any and all claims, losses, liability, costs or expenses (including reasonable attorney's fees)
(hereinafter collectively referred to as "claims ") arising out of bodily injury of any person (including death)
or property damage, but only to the extent that such claims which result in vicarious /derivative liability to the
Indemnitee, are caused by the act, omission, negligence, misconduct, or other fault of the Indemnitor, its
officers, agents, employees, or volunteers.
7.2 Subrecipient warrants that services provided under this Agreement are non - infringing. Subrecipient
will indemnify, defend and hold County harmless from any claim of infringement arising from
services provided under this Agreement or from the provision, license, transfer or use for their
intended purpose of any products provided under this Agreement.
8.0 COMPLIANCE WITH LAWS
8.1 Subrecipient will comply with all federal, state, and local laws, rules, regulations, standards and
Executive Orders, without limitation to those designated within this Agreement. The laws and
regulations of the State of Arizona will govern the rights of the parties, the performance of this
Agreement, and any disputes hereunder. Any action relating to this Agreement must be brought in a
court of the State of Arizona in Pima County. Any changes in the governing laws, rules, and
regulations during the terms of this Agreement will apply, but do not require an amendment.
8.2 Subrecipient will comply with the requirements of 24 CFR 570, including subpart K of these
regulations, except the Subrecipient does not assume:
8.2.1 County's environmental responsibilities described in 24 CFR 570.604; and
8.2.2 County's responsibility for initiating the review process under the provisions of 24 CFR Part
52.
8.3 Subrecipient warrants that CDBG funds provided or personnel employed in the administration of the
program funded under this Agreement will not be used for:
8.3.1 Political activities;
8.3.2 Inherently religious activities;
8.3.3 Lobbying;
8.3.4 Political patronage; or
8.3.5 Nepotism activities.
8.4 Subrecipient will comply with the applicable provisions of:
8.4.1 Davis -Bacon Act (Public Law 107217), as amended;
8.4.2 Contract Work Hours and Safety Standards Act (40 USC 327 et seq. );
8.4.3 Copeland Anti -Kick Back Act (18 USC 874 et seq.);
8.4.4 Section 3 of the HUD Act of 1968 as amended; and
8.4.5 All rules and regulations applicable to the Acts set forth above.
8.5 Subrecipient will fully cooperate with County, HUD and any other federal agency in the review and
determination of compliance with the above provisions.
9.0 INDEPENDENT CONTRACTOR
The status of Subrecipient will be that of an independent contractor. Neither Subrecipient nor
Subrecipient's officers, agents, or employees will be considered an employee of Pima County or be
entitled to receive any employment- related fringe benefits under the Pima County Merit System.
Subrecipient will be responsible for payment of all federal, state and local taxes associated with the
compensation received pursuant to this Agreement and will indemnify and hold County harmless from
any and all liability which County may incur because of Subrecipient's failure to pay such taxes.
Subrecipient will be solely responsible for its program development, operation, and performance.
10.0 SUBCONTRACTORS
10.1 Except as provided in paragraph 10.2, Subrecipient will not enter into any subcontracts for any
services to be performed under this Agreement without County's prior written approval of the
subcontract. Subrecipient must follow all applicable Federal, State, and County rules and
regulations for obtaining subcontractor services.
10.2 Prior written approval is not required for the purchase of supplies that are necessary and incidental
to Subrecipient's performance under this Agreement.
10.3 Subrecipient will be fully responsible for all acts and omissions of any subcontractor and of persons
directly or indirectly employed by any subcontractor and of persons for whose acts, any of them.,
may be liable to the same extent that the Subrecipient is responsible for the acts and omissions of
persons directly employed by it. Nothing in this contract will create any obligation on the part of
County to pay or see to the payment of any money due any subcontractor, except as may be required
by law.
10.4 Subrecipient must include the provision set forth in paragraph 3.6 in all contracts between
Subrecipient and its subcontractors providing goods or services pursuant to this Agreement.
Subrecipient will be responsible for subcontractors' compliance with that provision and for any
disallowances or withholding of reimbursements resulting from noncompliance of said subcontractors
with the provision.
11.0 ASSIGNMENT
Subrecipient will not assign its rights to this Agreement in whole or in part, without prior written approval
of the County. Approval may be withheld at the sole discretion of the County, provided that such
approval will not be unreasonably withheld.
12.0 NON - DISCRIMINATION
12.1 Subrecipient agrees to comply with all provisions and requirements of Arizona Executive Order
200909 including flow down of all provisions and requirements to any subcontractors.
12.2 During the performance of this contract, Subrecipient will not discriminate against any employee,
client or any other individual in any way because of that person's age, race, creed, color, religion,
sex, disability or national origin.
13.0 AMERICANS WITH DISABILITIES ACT
Subrecipient will comply with all applicable provisions of the Americans with Disabilities Act (Public
Law 10 1 -33 6, 42 U.S.C. 12101- 12213) and all applicable federal regulations under the Act, including 28
CFR Parts 35 and 36. If Subrecipient is carrying out a government program or services on behalf of
County, then Subrecipient will maintain accessibility to the program to the same extent and degree that
would be required by the County under 28 CFR Sections 35.130, 3 5.13 3, 35.149 through 35.151, 35.160,
35.161 and 35.163. Failure to do so could result in the termination of this Agreement.
14.0 AUTHORITY TO CONTRACT
Subrecipient warrants its right and power to enter into this Agreement. If any court or administrative
agency determines that County does not have authority to enter into this Agreement, County will not be
liable to Subrecipient or any third party by reason of such determination or by reason of this Agreement.
15.0 FULL AND COMPLETE PERFORMANCE
The failure of either party to insist on one or more instances upon the full and complete performance of
any of the terms or conditions of this Agreement to be performed on the part of the other, or to take any
action permitted as a result thereof, will not be construed as a waiver or relinquishment of the right to
insist upon full and complete performance of the same, or any other covenant or condition, either in the
past or in the future. The acceptance by either party of sums less than may be due and owing it at any
time will not be construed as an accord and satisfaction.
15.0 CANCELLATION FOR CONFLICT OF INTEREST
16.1 This Agreement is subject to cancellation for conflict of interest pursuant to ARS § 38 -511, the
pertinent provisions of which are incorporated into this Agreement by reference.
15.2 Subrecipient agrees to comply with all applicable conflict of interest provisions contained in Federal
laws and regulations that govern the awarding agency including 24 CFR 84.42 and 570.611.
17.0 TERMINATION AND SUSPENSION
17.1 Termination for Convenience County reserves the right to terminate this Agreement at any time and
without cause by serving upon Subrecipient thirty (30) days advance written notice of such intent to
terminate. In the event of such termination, the County's only obligation to Subreciplent will be
payment for services rendered prior to the date of termination.
17.2 Insufficient Funds Notwithstanding Paragraph 17.1 above, if any state or federal grant monies used
to pay for performance under this Agreement are reduced or withdrawn, County will have the right
to either reduce the services to be provided and the total dollar amount payable under this
Agreement or terminate the Agreement. To the extent possible, County will endeavor to provide
fifteen (15) days written notice of such reduction or termination. In the event of a reduction in the
amount payable, County will not be liable to Subrecipient for more than the reduced amount. In the
event of a termination under this paragraph, County's only obligation to Subrecipient will be
payment for services rendered prior to the date of termination to the extent that grant funds are
available.
17.3 Termination for Cause This Agreement may be terminated at any time without advance notice and
without further obligation by the County when the Subrecipient is found by County to be in default
of any provision of this Agreement.
17.4 Non-Appropriation: Notwithstanding any other provision in this Agreement, this Agreement may be
terminated if for any reason, there are not sufficient appropriated and available monies for the
purpose of maintaining County or other public entity obligations under this Agreement. In the event
105082 1 00308744. v2 Agency reirnb rsed PagC. 10 of 16
of such termination, County will have no further obligation to Subrecipient, other than for services
rendered prior to termination.
17.5 Suspension County reserves the right to suspend Subreciplent's performance and payments under
this Agreement immediately upon notice delivered to Subrecipient's designated agent in order to
investigate Subrecipient's activities and compliance with this Agreement. In the event of an
investigation by County, Subrecipient will cooperate fully and provide all requested information and
documentation. At the conclusion of the investigation, or within forty -five (45) days, whichever is
sooner, Subrecipient will be notified in writing that the contract will be immediately terminated or
that performance may be resumed.
18.0 NOTICE
18.1 Subrecipient must give written notice of any change of corporate or entity status as promptly as
possible and, in any event, within fifteen (15) days after the change is effective. A change in corporate
or entity status includes, but is not limited to, change from unincorporated to incorporated status and
vice versa and any suspension or termination of corporate status based on failure to comply with all
applicable federal, state, and local reporting requirements.
18.2 Any notice required or permitted to be given under this Agreement must be in writing and must be
served by delivery or by certified mail upon the other party as follows:
Coun
Margaret Dish, Director
Pima County Community Development and
Neighborhood Conservation
2797 E. Aj o Way
Tucson, AZ 85713
Subrecipient
Ed Honea, Town Mayor
Town of Marana
11555 W. Civic Center Drive
Marana, AZ. 85653
19.0 OTHER DOCUMENTS
19.1 In entering into this Agreement, Subrecipient and County have relied upon information provided in
Subrecipient's proposal submitted in response to the Community Planning Applications for FY
2014-15 and 2015 -16 identified in the recitals of this Agreement including the Instructions to
Bidders, Standard Terms and Conditions, Specific Terms and Conditions, Solicitation Addenda,
Subrecipient's Proposal, other information and documents submitted by the Subrecipient in its
response to said Solicitation.
19.2 The parties shall comply with the terms and conditions of the Intergovernmental Cooperative
Agreement, dated July 2, 2013 (Pima County Contract No. 13 * 312).
19.3 The documents set forth in Paragraphs 19.1 and 19.2 are hereby incorporated into and made a part
of this Agreement as if set forth in full herein, to the extent not inconsistent with the provisions of
this Agreement, including all exhibits. Subrecipient will promptly bring any provisions which
Subrecipient believes are inconsistent to County's attention, and County will provide Subrecipient
with its interpretation of the provisions in question. In the event of an irreconcilable inconsistency,
the provisions of the awarding agency documents will govern over the conditions of this Agreement,
unless otherwise required by law.
20.0 BOOKS AND RECORDS
20.1 Subrecipient will beep and maintain all records specified in 24 CFR 570.506 which are pertinent to
the activities funded under this Agreement. All such records will be open for inspection and audit
105082 1 00308744 1 Q Agency reimbursed ` {red .,..N Page I I of 16
by duly authorized representatives of County during normal business hours. Records include, but
are not limited to.
20. 1.1 A full description of each action or activity taken to comply with this Agreement;
20.1.2 Demonstration that the actions and activities meet one or more of the National Objectives of
the CDBG program.;
20.1.3 Eligibility documentation and determination;
20.1.4 Documentation of compliance with the fair housing and equal opportunity components of the
CDBG program;
20.1.5 Disbursements of funds;
20.1.6 Financial records required under 24 CFR 570.502 and 24 CFR 84.21 — 28; and
20.1.7 Documentation of compliance with Subpart K of 24 CFR Part 570.
20.2 Subrecipient must retain all records pertaining to this Agreement for four (4) years after County
submits the annual performance and evaluation report to HUD in which the CDBG- funded activities
under this Agreement are reported on for the final time or until completion of any action and
resolution of all issues which arise from any related litigation, claim, negotiations, audit or other
action involving the records that was started before the expiration of the 4 -year period, whichever is
later.
21.0 AUDIT REQUIREMENTS
21.1 Subrecipient will:
21.1.1 Comply with the applicable provisions of the Uniform Administrative Requirements, Cost
Principles and Audit Requirements for Federal Awards (2 CFR Parts 200 and 2400).
21.1.2 Establish and maintain a separate, identifiable accounting of all funds provided by
County under this Agreement. The accounting must record all expenditures which are used
to support invoices and requests for payment from the County.
21.1.3 Establish and maintain accounting records which identify the source and application of any
funds not provided under this Agreement used to support these Agreement activities.
21.1.4 :Ensure that all accounting records meet the requirements of the Federal, State, County, and
generally accepted accounting principles laws and regulations.
21.1.5 Upon written notice from County, provide a program - specific or financial audit. Such notice
from County will specify the period to be covered by the audit, the type of audit and the
deadline for completion and submission of the audit.
21.1.6 Assure that any audit conducted pursuant to this Agreement is performed by a qualified,
independent accounting firm and submitted to County within six (6) months of completion
of the audit required pursuant to this Section 21.0, unless a different time is specified by
County. The audit submitted must include Subrecipient responses, if any, concerning any
audit findings.
21.1.7 Pay all costs for any audit required or requested pursuant to this Section 21.0, unless the cost
is allowable for payment with the grant funds provided pursuant to this Agreement under the
appropriate federal or state grant law and the cost was specifically included in the
Subrecipient grant budget approved by County.
21.2 If Subrecipient meets or exceeds the single audit threshold set forth in 2 C.F.R. Part 200,
Subrecipient will comply with federal single audit requirements and, upon request from County,
provide County with a copy of the required audit document within ninety (90) days following the
end of Subrecipient's fiscal year.
21.3 Subrecipient must timely submit the required or requested audit(s) to:
Denise Sauer, Contract Specialist
Pima County Community Development and Neighborhood Conservation
2797 E. Aj o way
Tucson, AZ 85713
22.0 COPYRIGHT
Neither, Subrecipient nor its officers, agents or employees will copyright any materials or products
developed through contract services provided or contract expenditures made under this Agreement without
prior written approval by the County. Upon approval, the County will have a nonexclusive and irrevocable
license to reproduce, publish or otherwise use or authorize the use of any copyrighted material.
23.0 PROPERTY OF THE COUNTY
23.1 Subrecipient is not the agent of County for any purpose and will not purchase any materials,
equipment or supplies on the credit of County.
23.2 Any materials, including reports, computer programs and other deliverables, created under this
Agreement are the sole property of County. Subrecipient is not entitled to a patent or copyright on
those materials and may not transfer the patent or copyright to anyone else. Subrecipient will not
use or release these materials without the prior written consent of County.
24.0 DISPOSAL OF PROPERTY
Termination of this Agreement will not relieve any party from liabilities or costs already incurred under
this Agreement, nor affect any ownership of property pursuant to this Agreement.
25.0 COORDINATION
On matters relating to the administration of this Agreement, County will be Subrecipient's contact with all
Federal, State and local agencies that provide funding for this Agreement.
26.0 PUBLIC INFORMATION
26.1 Pursuant to Arizona Public Records law, A.R. S. § 39-121 et seq., documents submitted by
Subrecipient to County may be considered public records and may be subject to release to any
member of the public. Records subject to release may include, but are not limited to: pricing,
product or program specifications, work plans, and any supporting data.
26.2 In the event that County receives a public records request pursuant to A.R.S. § 39-121 et seq. for
documents Subrecipient submitted to County, County will notify Subrecipient on the same day the
request is made or as soon as possible thereafter.
26.3 County will release Subrecipient's records ten (10) business days after the date of notice to the
Subrecipient, unless Subrecipient has secured a protective order, injunctive relief or other
appropriate order from a court of competent jurisdiction, enjoining the release of the records. For the
purposes of this paragraph, the day of the request for release will not be counted in the time
calculation..
26.4 County will not, under any circumstances, be responsible for securing a protective order or other
relief enjoining the release of records submitted to County by Subrecipient nor will County be in
any way financially responsible for any costs associated with securing such an order.
105082 1 00308744 1 v2 A enicy reimbursed Pale 13 of
27.0 ELIGIBILITY FOR PUBLIC BENEFITS
Subrecipient will comply with applicable provisions of A.R.S. §§1-501 and 1 -502 regarding public
benefits, which are hereby incorporated as provisions of this Agreement.
28.0 LEGAL ARIZONA WORKERS ACT COMPLIANCE
28.1 Subrecipient hereby warrants that it will at all times during the term of this Agreement comply with
all federal immigration laws applicable to Subrecipient's employment of its employees, and with the
requirements of A.R.S. § 23 -214 (A) (together the "State and Federal Immigration
Laws "). Subrecipient will further ensure that each subcontractor who performs any work for
Subrecipient under this contract likewise complies with the State and Federal Immigration Laws.
28.2 County will have the right at any time to inspect the books and records of Subrecipient and any
subcontractor in order to verify such party's compliance with the State and Federal Immigration
Laws.
25.3 Any breach of Subrecipient's or any subcontractor's warranty of compliance with the State and
Federal Immigration Laws, or of any other provision of this section, will be deemed to be a material
breach of this Agreement subjecting Subrecipient to penalties up to and including suspension or
termination of this Agreement. If the breach is by a subcontractor, and the subcontract is suspended
or terminated as a result, Subrecipient will be required to take such steps as may be necessary to
either self-perform the services that would have been provided under the subcontract or retain a
replacement subcontractor, (subject to County approval if Minority and women Business E
preferences apply) as soon as possible so as not to delay project completion.
28.4 Subrecipient will advise each subcontractor of County's rights, and the Subcontractor's obligations,
under this Article (or Section ?) by including a provision in each subcontract substantially in the
following form:
"Subcontractor hereby warrants that it will at all times during the term of this contract
comply with all federal immigration laws applicable to Subcontractor's employees,
and with the requirements of A.R.S. § 23 -214 (A). Subcontractor further agrees that
County may inspect the Subcontractor's books and records to insure that
Subcontractor is in compliance with these requirements. Any breach of this
paragraph by Subcontractor will be deemed to be a material breach of this contract
subjecting Subcontractor to penalties up to and including suspension or termination of
this contract."
28.5 Any additional costs attributable directly or indirectly to remedial action under this Section will be
the responsibility of Subrecipient. In the event that remedial action under this Article (or Section ?)
results in delay to one or more tasks on the critical path of Subrecipient's approved construction or
critical milestones schedule, such period of delay will be deemed excusable delay for which
Subrecipient will be entitled to an extension of time, but not costs.
29.0 REMEDIES
Either party may pursue any remedies provided by law for the breach of this Agreement. No right or
remedy is intended to be exclusive of any other right or remedy and each will be cumulative and in
addition to any other right or remedy existing at law or at equity or by virtue of this Agreement.
30.0 WORKER'S. COMPENSATION
Each party shall comply with the notice of A.R.S. § 23- 1022(E). For purposes of A.R.S. § 23 -1022, each
party shall be considered the primary employer of all personnel currently or hereafter employed by that
105082 / 00308744 / Q A reimbursed — Pa 14 of 16
party, irrespective of the operations of protocol in place, and said party shall have the sole responsibility
for the payment of worker's Compensation benefits or other fringe benefits of said employees.
31,0 NO JOINT VENTURE
It is not intended by this Agreement to, and nothing contained in this Agreement shall be construed to,
create any partnership, joint venture or employment relationship between the parties or create any
employer - employee relationship between County and any Subrecipient employees, or between
Subrecipient and any County employees. Neither party shall be liable for any debts, accounts, obligations
or other liabilities whatsoever of the other, including (without limitation) the other panty's obligation to
withhold Social Security and income taxes for itself or any of its employees.
32.0 NO THIRD PARTY BENEFICIARIES
Nothing in the provisions of this Agreement is intended to create duties or obligations to or rights in third
parties not parties to this Agreement or effect the legal liability of either party to the Agreement by
imposing any standard of care different from the standard of care imposed by law.
33.0 SEVERABILITY
Each provision of this Agreement stands alone, and any provision of this Agreement found to be
prohibited by law will be ineffective to the extent of such prohibition without invalidating the remainder
of this Agreement.
34.0 NON- EXCLUSIVE AGREEMENT
Subrecipient understands that this Agreement is nonexclusive and is for the sole convenience of County.
County reserves the right to obtain like services from other sources for any reason.
REMAINDER OF PAGE INTENTIONALLY LEFT BLAND
1015082 / 00308744 / Q A reimbursed -- Pape., 15 of 16
35,0 ENTIRE AGREEMENT
35.1 This document constitutes the entire a g reement between the parties pertainin to the subject matter
hereof.
35.2 No verbal a or conversations with an officer, a or emplo of Count prior to or
after the execution of this A will affect or modif an of the terms or obli contained
in an documents comprisin this A An such verbal a will be considered as
unofficial information and in no wa bindin upon Count and all prior or contemporaneous
a and understandin oral or written, are hereb superseded and mer herein.
35.3 This A ma be modified, amended, altered or extended onl b a written amendment
si b the parties.
IN WITNESS THEREOF, the parties have affixed their si to this A on the date written
below.
THIS AGREEMENT MAY BE EXECUTED IN COUNTPARTS
PIMA COUNTY
Chair, Board of Supervisors
Date:
SUBRECI
CIP E NT
Si
Printed name and title 0
ATTEST
Clerk of the Board
Date:
APPROVED AS TO CONTENT:
0112
Director, Ummunit Development
and Nei Conservation
Date: /0,44`0 loQOI,!5'
The fore Inter A between Pima Count and Town of Marana has been
reviewed pursuant to A.R.S. § 11-952 b the undersi Deput Count Attorne and the Town of
Marana Attorne who have determined that it is in proper form and is within the powers and authorit
g ranted under the laws of the State of Arizona to those parties to the A represented b Pima
Count and Town of Marana.
PIMA COUNTY:
4tOBIN SEN
BIN R
FOR Karen S. Friar, Deput Count Attorne
105082 / 00308744 / Q A reimbursed -- Pa 16 of 16
TOWN OF MARANA:
EXHIBIT A
PROJECTS SUMMARY
1. See attached project sheet for each CDBG Activity as submitted to HUD:
1.1 Administration.
1.2 Colonia Neighborhood Cleanup Program
1.3 Emergency Home Repair
1.4 Owner Occupied Housing Rehabilitation
2. Reports:
2.1.Upon Completion of the Project, Subrecipient will provide the following reports:
2. 1.1 Annual Project Report for HUD for fiscal years 2015 through 2016. Report must
include, but is not limited to, the following:
2.1.1.1 Community impact narrative; and
2.1.1.2 Demographic information regarding individuals or households served.
2.2 All reporting provisions will survive the termination of this Agreement.
3 Budget:
END OF EXHIBIT A
1050821403087441 Q I of 3
CPMP Verslon 2 .0 Grantee Na PIMA COUNTY
Project Name: TOWN OF MARANA - ADMINI
Desc IRIS P roject #: IUOG Code: J AZ049019
Admini stration of the CD BG program
• • }. Y !. � .l it 1' � Y% 1 �C., u J'. '•. 1 1 SL � �1.f
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g ! pp '•,'. r.' -' � i e T r L l7, 1
+ Ve = ' s' �: .• r: , :.: rl�'� ?.i��, J �• 4l• f ;1 � L, r :T ;!1 � .�M ��1+r, , e r•'i }4 y
}.. L::S, .i=Ir ['r'i �, t� sW" i
x.1 blest Civic Center Drive, �..., ... ... .. . ..................... .......... -- •..
Marana, Az 85653 In th Marano select one: i Planning /Admi nistration wI
designated colohia.
Expla nation:
Expected Completion Date: L oca l Go v e rnment
(U6� D 1
0 Decent Housing
0 SultaWe Living Envir
Economic opportunity � �; :.,. ,.;�,::, �, :;: � � ,: � t • L' a = � � �, 4� + . >= � :_ , , �. :�+ r 1 ; L.,. t �:,�.; .,. ;
�. i! � .' .]�r .:1' + i �E� Y ��° � r f •i!' "' l� +f� 1 }'�! r3 +I:i• Y.3, f r y . i ��F1 � f + Y{'''�'.. +ri:,.� .4' l,• tif. (3 y S.', �
ll a •} lri 7 ::,� r�ii f i 7.�'�i�f eF'�7,F'•• � � J ft IIS� iE'v} �i.� , 1�IZ' i�.+ r. � i •� - ���:i•p�. s'!�' '�i'r off 7 }, " ti� .}�
.L! f f . Y'' r r•' .i eft y f 4� .1. •i•� ' ..�ti� i� �. �',IL R• .� l r,r'• i ■w ��i1� iii �i �{ 'i5 •' •i 1_.,. 1 5 + ..::,.: # !� • +''S�t� �} �1 ! '�' r � �' S*''�!� ,!
.y,, {.. ..+f ,,C�•. '1.1U3 �`�•fn !n i. � �.� �,. �:>'t,.•..r�.+ �,.. Y .�.�'!!.. � ��:..'r...#? }. #�i �f:tsily�: • . 1.�,.�'�r. ci' �!�•t: +. s
outcome Categories �. ---•------------...._..............-..... �.. �...._....,..._,.,._._. ..........--- .._........_._.... ..._.___.__.._,.............�,. .._.._........ •_..,_...... , �''
Avallability /Accessibility
Affordability 2 k
E] Sustainability
Accompl. Type: w] Prop Accompl. Type: v Prop
Underway Underwa
NSA
c Complete Comp
r
.0 Accornpl. Type: w Proposed Ac Type; Proposed
N mom Underway Underway
Complete complete
a. U Ac compl. Type: w Proposed Accom Type: w► Proposed
U .. ......
Underwa y Underwa
Complete Complete
Proposed Outcome Performance Measure Actual outcome
21A Genera pro gram Adminis 570.206 Matrix Codes w
Matrix Codes : ' Matrix Codes .wl►
Matrix Codes Matrix Code
CDBG w Proposed Amt. 11700 Fund Bootee: Proposed Amt.
Actual Amount' }' Actual Amount
0) Fund Source: w Proposed Amt, } R N0 , 0 Fund Source; w Proposed Amt.
Actual Amount ;; { ;y Actual Amount
Accompl. Type: war Proposed Units 1•r „ }�. :;
; ':�;:� ': p Type Proposed Units
_ P Yp � �•�:' {��• Accom I. �
_ kl *yri'1 `
t Actual Units #;LY +,�I” Actual Units
0 �' 3• E r
L' Accompl. Type: w Proposed Units ; `sd, s Accom I. T e: ► Proposed Units
CL ; P Typ
Actual Units ; Actual Units -- -- ------------------------------ --
.. ....... ............ . .
Project (34) 1 CPMP
CP MP Version 2.0 Gr antee Na m e: PI MA COUNTY
Project Name;
TOWN OF MARANA - COLONIA - NEIGHBORHOOD, CLEANUP PROGRAM
i>escription: ]IDIS P r oj ect #:
...
U[] Code: AZ490 .9 PIMA COUNTY
cDBG funds will be used to provide trash bags, small landscaping supplies and tools, contract solid waste services and
sr-nall disposable supplies water, gloves, sun screen, etc.)
to assist homeowners with code violations and/or problems
with large debris, etc.
t •'l;is.y .. y. ii:l }. ;� .y. "L'. :l,'' +a.[. •r• .:�..' •.1 7 ::F: +: ..+•.• - f.��. s i f.•n.. 1'' ''r L':: -.1 r rti[ ;• .�� '.« r 4'_.
y. .1 7 1 .� z.. • f'! :� .:�;v i:,.,1•�i 7•,e f'�'1 �7i�:i� � r�r.• tiS4r 1 "t: r�l +:Y e.. �.,. 'i'r 7...j17'l S �� ".l� li t LL ;Lr�•_}�. 4�.• i�; r...
+ 3 � ;�[� .R f r.. : t • . c ' , z Y = .r 3 i' �t i ' . F�i7' � , F1�' a� tl, •�. ! • � l• i !,. 1} �':• ��'
,v ,.. ,• ► } ;1 ;; , r,, ; ...r',;': t;1 - .: -. 1,�f ^ s ;...;. :t ` t 3 b }�N is t' . : t�r.5 /s +. ' • S,y,..,. : °s -��
Lo c ation:
�E �. l.�� ? � r't'' �,( � �� r � �� G�.r,MR, �fi,t� ii/ k••• �} :.::t: •r €�' e�if: �� �'t`i -:.' � • 1 'ai.t �
; . y . �•r: :;' .i, ri�•r..•1 fs � �. r`. ..�lv. �:, r i! 1! �'•'� �' r�+. '1. L;E: Sj
Census tract 44.06 Block Group 1
.....:. .. ....... ........... .....................�._._
in the Ma rang designated colonia. S e l ect one:
i P Se
Explanation:
expected Completion late:
0 L6
Decent Housing
Suitable Living Environment
Economic [/ y��/��yJ i } ,;f) : r r, r• :ay ;'[ IiYi. fix: rp j i ;:,'r'; , �; , :. +: - +;k.•: `:�31:f'r'R'l:f , ' i ".r[i ;!! t '.'.;•�' ! ,'r:= . ,. ,�. Y
` Y f " 1 ' rtU� ty 1 1 i 'y.: '•r� • Z S.E it : i , ?• 1 t .. �I k r. .5. i.il. t'�:.. .i�' r a�� lNr i�� i ��.� 7 l7 II .I ' .i �.si:, ��•i i1 r[ .�� y'r• t �'•i:! t ' r
r t }, �• �... , r:i�r7�' N J .!4� � l s�•f.._,,.� :.' g� � � 'i�' L•,,; ; -. - �� � "�;;., . �''� :�. � 3i ` � � �f.
ct r r r�.. , ar �( r ! J. i 'I �n::: 1 `` ik. .r . „r. :r !` '" • �f =r r ;� ;rrJ r i
— y� 9 eill.r�. �!. :7 w•. S.rwi i •..�. iE.a.i�f1 �77..�l... {.1:• .it.r l,.r i•'t ���..T.„a� !S' � r... .'ii�'.
�• ..s !t:'..'.� .���!�!: i � • .rr : r :�r'�i'r5 • +.r�. w � �i.lKitsl...
Outcome Categories Improve the services for low /m income perso
❑ Availability/Accessibility ..... ........,.. ................ .�__
W . "..... . w ..._..�..�__. _..... _ _ _ ____ _. �._...................... ......__
Affordability 2 '
j
[l Sustainability
` {
01 Peop le 1W Propos : 400
Accom Type: P roposed
z Underwa
. Underway
Complete
Complete
X Accompl. Type: v Proposed
' f ir Underway
mom WXwqgMnM
: Accompl. Type: V Proposed
Underwa
■� �" Complete
l Complete
cL V A ccompl. Typ e: Pro posed
Acco T ype: . � Proposed
� .. .�.��.......�..�. Underway
�[
........,� Uinderwa •
Conn leteornlete
Proposed outcome Performance Measure Actual Outcome
# of person$ Vith imprvd 400
access to a service
05 Public Services ( Gen er al) 570.2 01(e)
Matrix Codes �►
Matrix Codes
Matrix Codes
M atrix C
Matrix Codes
CDBG v
Proposed Arta,
10000
Fund source: V Proposed Amt.
� {';. e , yy .,
' �S �Yl7ry
Actual Amount
Actual Amount
aV
Fund Source: V
Proposed Amt.
i'F
I t , :. ;, f
f. �
e• Pro osed Amt.
Fund Source: p
i
Actual Amount
Actual Amount
�
Accompl, Type; •rr
Proposed Units
P
? } '"~,
f.'�y i�
.
Accompl. Type. v Proposed Units
0
Actual Units
1�����t�
l
..._..._. ............. � Actual Units
Accompl. Type: V Proposed Units
-`
A Typ W
Proposed Units
Actual Units
Actual Units
Project (36) CPMP
CPMP v ersion 2.0 Grantee Name: PIMA COUNTY
project N ame; TOWN OF MARANA -EMERGENCY H OME REPAIR
Description; 11]YS Proje #: Iuo(; Code: 1 AZ049019
r,DBG funds will be used for the emergency home repair program,
., %le r . .+�" ,i.:� iii: r. 1 i T S :,Y�V _ `rif:3' a4 T�'• f.. i.i�.,'� : f .• • • , �;•a 1 110" .• ^i' .F ti i a' E •[ 11'
Lo cat i on: �, § i�ki r ite ..t' .fEk 1 ' �..w J err.N ;r ;i;�..,! ^rj S t,. 1 -f, a» i::.. a: ?•r ;. 1'. i� • :,; r �3f r'44
} r. t f is r ., •; • , t �. 'f 3 i 1? y� } ' j� { �
�l:Ei�'Ef'i.� •if 'ri }'e�fw��. i ; ,i��� "• � • �y:�y.:i,�w�•!�r���?� {1S ,rJ.l�(ii/.:'.�if FJ.T. 7or.si.';�.�'.. �:' �r fi�i� 1� � i { �ur'•l.i { � • �i ;u�i r � E
Census tract 4{4.05 Block Group 1 3 ..................... ............................... .........
in the Marana designated colonla. 'left one: occupied Housing
Explanation:
Expected Completion Date: Local Govern
(09J o
F * Decent Housing
0 suitable living Environment
Economic Op �<�G •, r, � . L�. r. f:: �S4?I��:ti f.: }� r. = t`:s�' :Ci `Zi+;'•'r�$� '' .,�,' rf r;R;•1:;'i':'.i.•. } i y1 } t'JC _' x kk 'S' '[•:+ :•!•.'E• 1• 2, •r•t.� 2 i . 3
))• t :�'•.:� , :. � J1� 3i` � ��� t �.f.3i�„ �'� V kY� y[P � r•�[t �• l�t�S�'i :[3
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r
o utcome CategarJes I mp rove h � _�... �..._� �.. e qual of owner housing • �
Avallabil l ty /Accessibility.
Affordability
sustalnablflty' , '
10 Housing Units Vr. . Proposed 5 Ac nnpl. Type: v. Proposed
Underway Underway
SOWN
Complete Co fete
C Accompl, Type; v Proposed . Accompl. Type: ' Proposed
Under uua U nderway
Complete Comp lete
cL v Accompl. Type: ' V Proposed A=rnpl. ` ype: 7underw pro os+ed
l Under�uva a
c omplete complete - I - . . . ... ...................... .....
loco used Outcome Performance Measure Actual Outcome
number of housing units repaired 6
14A R ehab; Single -Unit Residenti 570.202 "'• Ma trix Codes '�►'
Matrix Codes Matrix Codes
Matrix Codes Matrix Codes �►
OWN
CDBG Proposed Amt. 25000Y Fund 5otl1'C�: Proposed Amt.
Actual Amount ,,, x � . ; Actual Amount
Fund Source: v Proposed Amt. Il f ;;r `Fund Source: V: Proposed Amt.
Actua Amou ! �,� Actual Amount
........... .... . ..
co A ccomph Type. Proposed Units i j= ' Accompl. Type: v Prop Units
... ....... ..._....... Actual Unite Actual Units
Accompl. Type: 'rr Proposed Units }'__' Accompl, Type: Proposed Units
Actual U nits , ��, j
��'•�nih4 ' Actual Units
Project (37) 1 CPMP
CPMP Version 2,0 Grantee Name: PIMA COUNTY
project Name:
1 ! TOWN OF MARANA - OWNER-OCCUPIED HOUSING REHABILITATION
1poescription: iDIS Proet #:
J jc F
l u OG Code: J'AZ49019 PIMA COUNTY
. --
cC)BG funds will be used to rehabilitate homes of low income homeowners Including roofing, HVAC, repair or replace
septic systems, electrical and plumbing, etc.
�f- }.,i,;.; ;, 11 ; i, ,,, + >ti ? }'tr :t, F.`r'.I� t l i v: M�f yyH M. 7 i t;tl. 7 fit it� }� i� }fl ��. �.t lj ys i'2��• �'r" F •err ii4� N 11'.I�
A Location: [ 'j "1 i• :i ,.I' f.r. r 1 f, � y.y r. r ;� +`. � }j. ?[ f I ii: ;r�' .y��,�' 7',�. � ^� �::
cencus tract 44.06 Block Group I.
...
.. .......... .... ...... ............... .... ...... ..
in the Marana designated colonla. elect one:
S
Owner Occupied Housing
'Explanation:
exp ected Completion Date:
Decent Housing
0 Suitable Living Environment
0 Ecorio' pportunit
0
J�--'N"§ P I J-V JJ ;t 44t4l;
111141v" I rui
outcome Cate improve the quality of owner housing
. . . . . . . . . . . . . .
W
. . . . . . . . . . . . . . . . . . . . ... .
�] Avallablllty /Accessibilit
ty
E] Affordabill'
�] Sustainabillt
. ... ... 3
--- --- -----
10 Housin Units v Proposed 4
Accompl. T
lvw,, Proposed
lUnderway
Underway
- - - - - - - - - -
> Complete
Complete
4) Accompl. Type: V -Proposed
Underwa
Accompl. Type:
-W Proposed
Underway
��+ Complete
Co m..pl..ete
cI V Accompl. Type: -!vr Proposed
.. ........
Accompl. T
.-
Pp
Underwa
Underway
Complete
Complete
Proposed Outcome Performance Measure
Actual Outcome
#hs uni§ focused on imprvd 4
quality or access to housing
14A Rehab; Single-Unit Residential 570.202
Matrix Codes
Matrix Codes
Matrix Codes
Matrix Codes
Matrix Codes
CDBG or, Proposed Amt.
30000
Fund Source: v:
Proposed Amt.
Actual Amount
Actual Amount
Fund Source: wr
P, oposed Amt.,
fa
4)
1 �,
Fund Source.. v:
Proposed Amt..
Actual Amount
Actual Amount
E
10 Housing Units w osed Units
Nei.
4: A
Accompl, Type:
P roposed Units
6
.................... .........
Actua Units
................................ .
Act ual Units
0
Lo
ell
Accompl, T Prop Units
Accompl. Type:
Proposed Units
Actua Units
l Actual Units
Project (43) 1 CPMP
EXHIBIT B
PIMA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
FY2015 -2016 CONTRACT #
TOWN OF MARANA: ADMINISTRATION, COLONIA NEIGHBORHOOD CLEANUP,
EMERGENCY HOME REPAIR AND OWNER OCCUPIED HOUSING- REHABILITATION
FINANCIAL STATUS REPORT AND REQUEST FOR FUNDS FOR THE MONTH OF
REQUEST #
Activity
Budgeted
Expenditures
This Month
Cumulative
Expenditures
Balance
Available
Administration
$11
Colonia Neighborhood
Cleanup
$1 0,000.00
Emergency Home Repair
$25,000.00
Owner Occupied Housing
Rehabilitation
$$30,000.00
Total Budget
$76,700.00
Funds requested this month
Must equal the TOTAL BUDGET line for "EXPENDITURES THIS MONTH ".
I hereby certify that to the best of my knowledge, the date reported represents actual receipts and actual
expenditures which have been incurred in accordance with the agreement for management and
implementation of the CDBG Program and are based on official accounting records and supporting
documents which will be maintained by us for purposes of audit.
REVIEWED BY
TITLE
DATE
PHONE NUMBER
DATE
105082 1 003 08744 1 Q
PIMA COUNTY
COMMUNITY DEVELOPMENT
October 12, 2015
Lisa Shafer
Community Development & Neighborhood Services Director
Town of Marana
11555 West Civic Center Drive Bld A2 Marana Town Hall
Marana, Az 85653 -7003
RE: Request Review and Authorized Signature of contract
Enclosed please find three (3) original copies of Contract Number CT
16000000000000000085. Please review, sign and return all three copies to my
attention at the following address.
Gloria Soto
Pima county Community Development
2797 East Ajo Way, 3 rd Floor
Tucson, Az 85713
Please contact me at (520) 724 -3751 if you have any questions. Two fully
executed originals will be returned to you once they are signed by the Board of
Supervisors.
Sincerely,
Gloria Soto
Program Coordinator
(520) 724 -3751
Pima County Community Development and Neighborhood Conservation
Kino Service Center
2797 East Ajo Way, 3rd floorjucson,Arizona 85713 - Fhone:52-0 -7 24 -3777 • Fax :5 20 -7-24 -6796