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HomeMy WebLinkAboutStudy Session Agenda Packet 03-08-2016� 7 MAR AN MARANA TOWN COUNCIL STUDY SESSION NOTICE AND AGENDA 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers, March 8, 2016, at or after 6:00 PM Ed Honea, Mayor Jon Post, Vice Mayor David Bowen, Council Member Patti Comerford, Council Member Herb Kai, Council Member Carol McGorray, Council Member Roxanne Ziegler, Council Member Pursuant to A.R. S. § 38-431.02, notice is hereby given to the members of the Marana Town Council and to the general public that the Town Council will hold a meeting open to the public on March 8, 2016, at or after 6:00 PM located in the Council Chambers of the Marana Municipal Complex, 11555 W. Civic Center Drive, Marana, Arizona. ACTION MAY BE TAKEN BY THE COUNCIL ON ANY ITEM LISTED ON THIS AGENDA. Revisions to the agenda can occur up to 24 hours prior to the meeting. Revised agenda items appear in italics. The Council Chambers are wheelchair and handicapped accessible. Persons with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting the Town Clerk at (520) 382-1999. Requests should be made as early as possible to arrange the accommodation. This Notice and Agenda posted no later than Monday, 7, 2015, 6:00 PM, at the Marana Municipal Complex, 11555 W. Civic Center Drive, the Marana Operations Center, 5100 W. Ina Road, and at www.maranaaz.gov on the Town Clerk page under Agendas, Minutes and Recent Actions. CALL TO ORDER AND ROLL CALL PLEDGE OF ALLEGIANCE/INVOCATION /MOMENT OF SILENCE APPROVAL OF AGENDA CALL TO THE PUBLIC At this time any member of the public is allowed to address the Town Council on any issue within the jurisdiction of the Town Council, except for items scheduled for a Public Hearing at this meeting. The speaker may have up to three minutes to speak. Any persons wishing to address the Council must complete a speaker card located outside the Council Chambers and deliver it to the Town Clerk prior to the commencement of the meeting. Individuals addressing a meeting at the Call to the Public will not be provided with electronic technology capabilities beyond the existing voice amplification and recording capabilities in the facilities and the Town's overhead projector /document reader. Pursuant to the Arizona Open Meeting Law, at the conclusion of Call to the Public, individual members of the Council may respond to criticism made by those who have addressed the Council, and may ask staff to review the matter, or may ask that the matter be placed on a future agenda. DISCUSSION/DIRECTION/POSSIBLE ACTION Marana Study Session Council Meeting 03/08/2016 Page 1 of 23 D1 Presentation Relating to Finance; presentation, discussion and possible direction on proposed changes to the Town of Marana comprehensive fee schedule and other various rate and fee adjustments (Erik Montague) D2 Presentation Relating to Public Works; presentation, discussion and possible direction regarding the Town's proposed 6 -year Pavement Preservation program to be included in the FYI Budget (Ryan Benavides) D3 Presentation Relating to Utilities; presentation, discussion and possible direction regarding the Wastewater Treatment Master Plan update for North Marana (John Kmiec) D4 Presentation Relating to Public Works; presentation, discussion and possible direction regarding the draft Marana 2017 -2022 Capital Improvement Program (Keith Brann) EXECUTIVE SESSIONS Pursuant to A.R.S. § 38- 431.03, the Town Council may vote to go into executive session, which will not be open to the public, to discuss certain matters. E1 Executive Session pursuant to A.R.S. §38- 431.03 (A)(3), Council may ask for discussion or consultation for legal advice with the Town Attorney concerning any matter listed on this agenda. FUTURE AGENDA ITEMS Notwithstanding the mayor's discretion regarding the items to be placed on the agenda, if three or more Council members request that an item be placed on the agenda, it must be placed on the agenda for the second regular Town Council meeting after the date of the request, pursuant to Marana Town Code Section 2- 4 -2(B). ADJOURNMENT Marana Study Session Council Meeting 03/08/2016 Page 2 of 23 k , t MARA NA J - 1 if Council -Study Session D1 Meeting Date: 03/08/2016 To: Mayor and Council From: Erik Montague, Finance Director Date: March 8, 2016 Strategic Plan Focus Area: Progress & Innovation Subject: Presentation: Relating to Finance; presentation, discussion and possible direction on proposed changes to the Town of Marana comprehensive fee schedule and other various rate and fee adjustments (Erik Montague) Discussion: The Town created a town -wide, Comprehensive Fee Schedule and standardized fees across all departments. At the time of that ordinance's adoption, it was determined that an annual review of the Comprehensive Fee Schedule should occur to ensure that the Town was continuing to cover its costs, where appropriate, and that it was charging fair and equitable fees to its customers. Staff conducted this year's review of the Comprehensive Fee Schedule with the following goals in mind: 1 Ensure that fees reflect the actual cost of providing programs and services to customers, where appropriate. 2. Identify opportunities to streamline, consolidate and modernize the application and use our fees to encourage /facilitate development. I Eliminate errors, inconsistencies and unused items within the existing comprehensive fee schedule. This evening we are only asking Mayor and Council to review the list of proposed changes and provide staff with feedback and direction regarding proposed changes. Information received tonight will be incorporated into the proposed changes which will be brought back for consideration and possible approval on May 17, 2016. Pursuant to A.R. S Section 9- 499.15, the Town will properly post notice of possible changes to the Comprehensive Fee Schedule. This statute requires that the Town provide notice on its website of Marana Study Session Council Meeting 03/08/2016 Page 3 of 23 any new or increased fees for businesses at least 60 days before the meeting is scheduled to consider approving the new fees and /or fee increases. As we have in the past, staff will work with representatives from the Southern Arizona Home Builders Association (SAHBA) and Metropolitan Pima Alliance (MPA) to provide them the opportunity to review the proposed changes to the Comprehensive Fee Schedule and clarify any issues or areas of concern. Staff Recommendation: Presentation, discussion and possible direction only. Suggested Motion: Presentation, discussion and possible direction only. Attachments FY17 Fee Schedule Changes Marana Study Session Council Meeting 03/08/2016 Page 4 of 23 TOWN OF MARANA FY2017 SCHEDULE OF PROPOSED CHANGES TO COMPREHENSIVE FEE SCHEDULE DEPARTMENT: Airport Line Proposed Action Fee Description Unit of Measure Current Amount Proposed Amount Notes Basis for Change 1 Increase existing fee Single engine open tie down Daily $ 5.00 $ 7.00 Consultant's survey 2 Increase existing fee Twin engine open tie down Daily $ 8.00 $ 10.00 Consultant's survey 3 Increase existing fee Turboprop open tie down Daily $ 10.00 $ 15.00 Consultant's survey 4 Increase existing fee Aircraft open tie down ( <12,500 lbs.) Daily $ 16.00 $ 25.00 Consultant's survey 5 Increase existing fee Aircraft open tie down (12,500 lbs.- 24,999 lbs.) Daily $ 22.00 $ 30.00 Consultant's survey 6 Increase existing fee Aircraft open tie down (25,000 lbs.- 49,999 lbs.) Daily $ 33.00 $ 35.00 Consultant's survey 7 Increase existing fee Aircraft open tie down (50,000 lbs.- 99,999 lbs.) Daily $ 60.00 $ 75.00 Consultant's survey 8 Increase existing fee Aircraft open tie down (100,000 lbs. - 200,000 lbs.) Daily $ 116.00 $ 150.00 Consultant's survey 9 Increase existing fee Aircraft open tie down ( >200,000 lbs.) Daily $ 172.00 $ 200.00 Consultant's survey 10 Add new fee Airport Use Fee (Non- Aeronautical Government - Local, State, Federal) Daily $ 500.00 $ 350.00 In addition to Special Event Permit Fee Decreased rate for Government use of East Ramp M rang Study Session Council Meeting 03/08/2016 Page 5 of 23 Printed on 2/18/206 Page 1 TOWN OF MARANA FY2017 SCHEDULE OF PROPOSED CHANGES TO COMPREHENSIVE FEE SCHEDULE DEPARTMENT: Building Safety Line Proposed Action Fee Description Unit of Measure Current Amount Proposed Amount Notes Basis for Change 1 Clarification of existing fee Barbecue Fireplace or Other Gas Per permit $ 50.00 One time all inclusive fee. Revision fees shall not Appliance apply to this permit. 2 Clarification of existing fee Electrical Pedestal /Electrical Reconnect Per permit $ 50.00 One time all inclusive fee. Revision fees shall not apply to this permit. 3 Clarification of existing fee Water Heater /Water Softener Install or Per permit $50 One time all inclusive fee. Revision fees shall not Replacement(for electric, gas and solar) apply to this permit. 4 Clarification of existing fee Single Family Residential A/C or Per Permit $ 50.00 One time all inclusive fee. Revision fees shall not Evaporative Cooler Replacement apply to this permit. Manufactured Home or Factory -built IGA indicates base fee for the installation of a 5 Decrease existing fee Building See Note See note Per Submittal Fee determined per State of Arizona schedule Manufactured Home $350. Factory -built Building permitting fees are charged per State requirements. G Add new fee Exterior Water Service Line for Single per Permit $ 50.00 Clean up for our current process of identifying permit for Family Resident services provided Printed or, 2 /25 /2oMarana Study Session Council Meeting 03/08/2016 Page 6 of 23 page 1 TOWN OF MARANA FY2017 SCHEDULE OF PROPOSED CHANGES TO COMPREHENSIVE FEE SCHEDULE DEPARTMENT: Engineering Line Proposed Action Fee Description Unit of Measure Current Amount Proposed Amount Notes Basis for Change streamlining and replacement of fee 1 Eliminate existing fee bridge plan review 0 -$500 submittal $ 15.00 calculation with new cost per square foot calculation streamlining and replacement of fee 2 Eliminate existing fee bridge plan review $501- $2,000 submittal $15 +$2/100 calculation with new cost per square foot calculation streamlining and replacement of fee 3 Eliminate existing fee bridge plan review $2,000 - $25,000 submittal $45 +$9/1000 calculation with new cost per square foot calculation streamlining and replacement of fee 4 Eliminate existing fee bridge plan review $25,001- $50,000 submittal $252 +$6.50/1000 calculation with new cost per square foot calculation streamlining and replacement of fee 5 Eliminate existing fee bridge plan review $50,001- $100,000 submittal $414.50 +$4.50/1000 calculation with new cost per square foot calculation streamlining and replacement of fee 6 Eliminate existing fee bridge plan review $100,001 - $500,000 submittal $639.50 +$3.50/1000 calculation with new cost per square foot calculation bridge plan review $500,001- streamlining and replacement of fee 7 Eliminate existing fee $1,000,000 submittal $2039.50 +$3/1000 calculation with new cost per square foot calculation streamlining and replacement of fee 8 Eliminate existing fee bridge plan review $1,000,001 & up submittal $3,539.50 +$2,1000 calculation with new cost per square foot calculation greater of $1,000 or includes arches and box culverts applies to 1st two replaces prior fee structure for bridge 9 Add new fee bridge plan review submittal $0.50 /sf of bridge o submittals; reviews beyond 2nd submittal are 50% of plan review original fee 10 Eliminate existing fee license agreement- ownership transfer per submittal $250 $0 fee was supposed to be eliminated in fee 2013 11 Clarification of existing fee Right of way permit; construction plan per submittal include exemption for when plans have been reviewed check fee through DSC process streamlining and replacement of fee 12 Eliminate existing fee calculation with new hourly rate Drainage Report Review, 0 -5 acres, calculation. Review is independent of acreage fee Per acre $ 55.00 $ 55.00 drainage area streamlining and replacement of fee 13 Eliminate existing fee calculation with new hourly rate Drainage Report Review, 5.01 -10 calculation. Review is independent of acres, acreage fee Per acre $ 40.00 $ 40.00 drainage area streamlining and replacement of fee 14 Eliminate existing fee calculation with new hourly rate Drainage Report Review; 10.01 -20 calculation. Review is independent of acres; acreage fee Per acre $ 35.00 $ 35.00 drainage area streamlining and replacement of fee 15 Eliminate existing fee calculation with new hourly rate Drainage Report Review; 20.01 -50 calculation. Review is independent of acres; acreage fee jPer acre 1 $30 1 $30 1 1 drainage area Printed on 2/2s/2o16 rang Study Session Council Meeting 03/08/2016 Page 7 of 23 page 1 TOWN OF MARANA FY2017 SCHEDULE OF PROPOSED CHANGES TO COMPREHENSIVE FEE SCHEDULE DEPARTMENT: Engineering Line Proposed Action Fee Description Unit of Measure Current Amount Proposed Amount Notes Basis for Change streamlining and replacement of fee 16 Eliminate existing fee calculation with new hourly rate Drainage Report Review; 50.01 -100 calculation. Review is independent of acres; acreage fee Per acre $20 $20 drainage area streamlining and replacement of fee 17 Eliminate existing fee calculation with new hourly rate Drainage Report Review; over 100 calculation. Review is independent of acres; acreage fee Per acre $10 $10 drainage area 18 Add new fee Drainage Report Review g p per hour p $0 $70 minimum fee is $560; includes 2 submittals. Reviews replaces prior fee structure for drainage after 2nd submittal are 50% of original fee report review Fees paid at time of application based on cost 19 Type 1 Grading Permit; Construction estimate. If actual cost is higher, remaining balance is This note should be added in addition to Clarification of existing fee Cost Fee Per Submittal See Note See Note paid prior to permit closeout. what currently exists Fees paid at time of application based on cost 20 Type 2 Grading Permit; Construction estimate. If actual cost is higher, remaining balance is This note should be added in addition to Clarification of existing fee Cost Fee, Subdivisions Per Submittal See Note See Note paid prior to permit closeout. what currently exists Fees paid at time of application based on cost 21 Type 2 Grading Permit; Construction estimate. If actual cost is higher, remaining balance is This note should be added in addition to Clarification of existing fee Cost Fee, Commercial Developments Per Submittal See Note See Note paid prior to permit closeout. what currently exists Fees paid at time of application based on cost 22 estimate. If actual cost is higher, remaining balance is This note should be added in addition to Clarification of existing fee Form B Permit; Construction Cost Fee Per Submittal See Note See Note paid prior to permit closeout. what currently exists Fees paid at time of application based on cost 23 estimate. If actual cost is higher, remaining balance is This note should be added in addition to Clarification of existing fee Form A Permit; Construction Cost Fee Per Submittal See Note See Note paid prior to permit closeout. what currently exists 24 Add new fee right of way abandonment - legal per notice $0 fee is actual cost to current practice noticing applicant 25 Add new fee release of easement -legal notice per notice $0 fee is actual cost to applicant current practice 26 Add new fee release of no- access easement per easement $0 $150 add a simplified/ lower cost for this simplified easement 27 Clarification of existing fee license agreement; base fee per submittal $1,000 $1,000 Fee for new license agreements (landscaping exempt) exempted landscaping from paying a fee 28 Add new fee license agreement- amendent of use per submittal $0 $250 fee for changing area or adding covered uses (no fee for removing covered uses) Fee is for dedications as a result of development and does not apply in cases where the Town requests Fee to better account for the multiple 29 Add new fee New Easements and/or dedications by Per easement or See Note ROW or easement absent of development. $350.00 for reviews and time coordinating these separate instrument dedication one easement and/or dedication (includes title review). approvals. $100.00 for each additional easement and/or dedication relating to the same property. dedication of right of way or easement 30 Add new fee by separate instrument -title report & per row /easement $0 see note fee is actual cost to applicant closing fees Printed on 2/2s/2o16 rang Study Session Council Meeting 03/08/2016 Page 8 of 23 page 2 TOWN OF MARANA FY2017 SCHEDULE OF PROPOSED CHANGES TO COMPREHENSIVE FEE SCHEDULE DEPARTMENT: Engineering Line Proposed Action Fee Description Unit of Measure Current Amount Proposed Amount Notes Basis for Change 31 Add new fee dedication of right of way or easement per row /easement $0 see note fee is actual cost to applicant by separate instrument- surveyor fees 32 Add new fee dedication of right of way or easement per row /easement $0 see note fee is actual cost to applicant by separate instrument- appraisal fees 33 Add new fee type 1 grading permit; amendment per amendment $0 see note fee is 2% of the increased construction cost actually a clarification on how we do business fee is 1% of the increased construction cost or 3.5% of actually a clarification on how we do 34 Add new fee type 2 grading permit; amendment per amendment $0 see note the increased construction cost for the Town acting as engineer of record business fee is 1% of the increased construction cost or 2.5% of actually a clarification on how we do 35 Add new fee Form A permit; amendment per amendment $0 see note the increased construction cost for the Town acting as engineer of record business fee is 1% of the increased construction cost or 4.5% of actually a clarification on how we do 36 Add new fee Form B permit; amendment per amendment $0 see note the increased construction cost for the Town acting as engineer of record business 37 Add new fee Form A permit - Marana Water; per amendment $0 see note fee is 2.5% of the increased construction cost actually a clarification on how we do amendment business 38 Add new fee Form MS permit - Marana per amendment $0 see note fee is 2.5% of the increased construction cost actually a clarification on how we do Wastewater; amendment business Printed on 2/2s/2o16 rang Study Session Council Meeting 03/08/2016 Page 9 of 23 page 3 TOWN OF MARANA FY2017 SCHEDULE OF PROPOSED CHANGES TO COMPREHENSIVE FEE SCHEDULE DEPARTMENT: Planning Line Proposed Action Fee Description Unit of Measure Current Amount Proposed Amount Notes Basis for Change Rezoning; To rezone property from any I Eliminate existing fee zone to AG RD -180 R -144 R -80 R- Per submittal $ 850.00 To simplify the fees by consolidating 3 base fees 36, R -20, and R -16; Not more than five into 1. acres Rezoning; To rezone property from any 2 Eliminate existing fee zone to AG, RD -180, R -144, R -80, R- per submittal $ 1 500.00 To simplify the fees by consolidating 3 base fees 36, R -20, and R -16; More than five into 1. acres and up to ten acres Rezoning; To rezone property from any 3 Eliminate existing fee zone to AG, RD -180, R -144, R -80, R- per submittal $2,500 To simplify the fees by consolidating 3 base fees 36, R -20, and R -16; more than ten into 1. acres; Base Fee Rezoning; To rezone property from any 4 Eliminate existing fee zone to AG RD -180 R -144 R -80 R- Per submittal $ 1 ,200.00 Included as part of the base fee - same as a 36, R -20, and R -16; Site analysis review specific plan review fee Rezoning; To rezone property from any To simplify the fees by consolidating 2 base fees 5 Eliminate existing fee zone to R -12, R -10, R -8, R -7, R -6, MH, Per submittal $ 1,800.00 into 1. NMS, and RV; Not more than five acres Rezoning; To rezone property from any 6 Eliminate existing fee zone to R -12, R -10, R -8, R -7, R -6, MH, per submittal $2,800 To simplify the fees by consolidating 2 base fees NMS, and RV; More than five acres; into 1. Base fee Rezoning; To rezone property from any Included as part of the base fee - same as a 7 Eliminate existing fee zone to R -12, R -10, R -8, R -7, R -6, MH, Per submittal $ 1,200.00 specific plan review NMS, and RV; Site analysis review Fee Rezoning; To rezone property from any 8 Eliminate existing fee zone to RR, MU -1, MR -1, MR -2, CO, per submittal $ 2 00000 . To simplify the fees by consolidating 2 base fees NC, VC, RC, SC, VRC, CBC, and LI, into 1. HI; Not more than five acres Rezoning; To rezone property from any 9 Eliminate existing fee zone to RR, MU -1, MR -1, MR -2, CO, per submittal $ 3 00000 . To simplify the fees by consolidating 2 base fees NC, VC, RC, SC, VRC, CBC, and LI, into 1. HI; More than five acres; base fee Rezoning; To rezone property from any 10 Eliminate existing fee zone to RR MU -1 MR -1 MR -2 CO Per submittal $ 1,200.00 Included as part of the base fee - same as a NC, VC, RC, SC, VRC, CBC, LI, and specific plan review HI; Site Analysis review fee 11 Eliminate existing fee Preliminary Block Plat; Miscellaneous Per submittal $ 280.00 Simplify by eliminating 5 fees into 1 Document Review miscellaneous fee for all. Printed on 2/24/2M a Study Session Council Meeting 03/08/2016 Page 10 of 23 page 1 TOWN OF MARANA FY2017 SCHEDULE OF PROPOSED CHANGES TO COMPREHENSIVE FEE SCHEDULE DEPARTMENT: Planning Line Proposed Action Fee Description Unit of Measure Current Amount Proposed Amount Notes Basis for Change 12 Eliminate existing fee Final Block Plat Other Miscellaneous Per submittal $ 280.00 Simplify by eliminating 5 fees into 1 Document Review miscellaneous fee for all. 13 Eliminate existing fee Preliminary Plat; Miscellaneous Per submittal $ 280.00 Simplify by eliminating 5 fees into 1 Document Review miscellaneous fee for all. 14 Eliminate existing fee Final Plat; Other Miscellaneous Report Per submittal $ 280.00 Simplify by eliminating 5 fees into 1 Review miscellaneous fee for all. 15 Eliminate existing fee Development Plan; Miscellaneous per submittal $ 280.00 Simplify by eliminating 5 fees into 1 Document Review miscellaneous fee for all. New Address for Residential Plats, 16 Clarification of existing fee Condominiums &, Apartments & Per lot /unit $ 10.00 Added suites for clarification of intended use Commercial Suites Rezoning; To rezone property from any Current fee structure disincentives a rezoning 17 Decrease existing fee zone to AG, RD -180, R -144, R -80, R- per acre $ 100.00 $ 50.00 Maximum fee not to exceed $10,000.00-S35.000.00 over a specific plan. This will bring the fees in- 36, R -20, and R -16; More than ten line so the choice is about zoning and function acres; Acreage Fee rather than cost. Rezoning; To rezone property from any Current fee structure disincentives a rezoning 18 Decrease existing fee zone to R -12, R -10, R -8, R -7, R -6, NM, Per Acre $ 150.00 $ 70.00 Maximum fee not to exceed S35000.00 over a specific plan. This will bring the fees in- MHS, and RV; Acreage Fee line so the choice is about zoning and function rather than cost. Rezoning; To rezone property from any zone to RR, MU -1, MR -1, MR -2, CO, Current fee structure disincentives a rezoning 19 Decrease existing fee NC, VC, RC, SC, VRC, CBC, LI, and per Acre $ 300.00 $ 100.00 Maximum fee not to exceed 35 000.00 over a specific plan. This will bring the fees in- HI, or the mixing of multiple zoning line so the choice is about zoning and function districts including residential Acreage rather than cost. fee Specific Plan Mix Use- Residential Amore complex review should have a higher fee 20 Increase existing fee Land Commercial and /or Industrial Per Acre $ 70.00 $ 100.00 Maximum fee not to exceed $35,000.00 rate and to bring the fees in -line with the Land Uses; Acreage Fee (if over five acres) rezoning tiers 21 Increase existing fee Signs; Change of copy fee Per submittal $ 0.25 $ 15.00 To simplify the fee by charging a flat rate based on the average review. 22 Decrease existing fee Final Block Plat; Assurance Agreement Per submittal $ 280 .00 $ 150.00 Increased to reflect change in overall hourly rate Review of $70.00 to $75.00 23 Decrease existing fee Final Plat; Assurance Agreement Per submittal $ 280 .00 $ 150.00 Increased to reflect change in overall hourly rate Review of $70.00 to $75.00 Rezoning; To rezone property from any To simplify the fees by consolidating 3 base fees 24 Add new fee zone to AG, RD -180, R -144, R -80, R- Per submittal $ 1,400.00 Maximum fee not to exceed $35,000.00 into 1. This will also bring the fees in -line with 36, R -20, and R -16; Base Fee the specific plan fees. Rezoning; To rezone property from any To simplify the fees by consolidating 2 base fees 25 Add new fee zone to R -12, R -10, R -8, R -7, R -6, NM, Per submittal $ 1,800.00 Maximum fee not to exceed $35,000.00 into 1. This will also bring the fees inline with MHS, and RV; Base Fee the specific plan fees. Printed on 2/24/2M a Study Session Council Meeting 03/08/2016 Page 11 of 23 page 2 TOWN OF MARANA FY2017 SCHEDULE OF PROPOSED CHANGES TO COMPREHENSIVE FEE SCHEDULE DEPARTMENT: Planning Line Proposed Action Fee Description Unit of Measure Current Amount Proposed Amount Notes Basis for Change Rezoning; To rezone property from any To simplify the fees by consolidating 2 base fees zone to RR, MU -1, MR -1, MR -2, CO, into 1. This will also bring the fees inline with 26 Add new fee NC, VC, RC, SC, VRC, CBC, LI, and Per submittal $ 2,700.00 Maximum fee not to exceed $35,000.00 the specific plan fees. And clarification of HI, or the mixing of multiple zoning intended use by modifying the description districts including residential base fee slightly 27 Add new fee Planning Miscellaneous Hourly Review per hour $ 70.00 Minimum of one hour and to the newest hour after e miscellaneous hourly fee currently doesn't Fee Base fee for the new development plan package Includes 1 st & 2nd submittals. Third & subsequent which includes the development plan, landscape 28 Add new fee Development Plan Package; base fee Per submittal $ 3,500.00 o submittals are each charged 50% of original fee. plan & improvement plan review all in one. This is an enhanced service that allows the review process to be expedited at risk. Acreage for the new development plan package Includes 1st & 2nd submittals. Third & subsequent which includes the development plan, landscape 29 Add new fee Development Plan Package; acreage fee Per acre $ 70.00 o submittals are each charged 50% of original fee. plan & improvement plan review all in one. This is a new service that allows the review process to be expedited at risk. 30 Add new fee Addressing Hourly Fee per hour $ 70.00 Minimum of one hour or to the newest hour after Add fee to charge for time spent on assigning block #'s for street signs. 31 Add new fee Miscellaneous Document and /or Report Per submittal $ 280.00 Fee is based on estimated review time of four hours. Simplify by eliminating 5 fees into 1 Review Actual fees may be higher at rate of $70.00 per hour. miscellaneous fee for all. Engineering Fee Remove description. The initial assurance 32 Clarification of existing fee Assurances; Substitute Assurance Per submittal $ 300.00 $ 300.00 agreement fee has it's own line item that is charge at the time of Final Plat review but it is not included in the final plat cost itself Printed on 2/24/2M a Study Session Council Meeting 03/08/2016 Page 12 of 23 page 3 TOWN OF MARANA FY2017 SCHEDULE OF PROPOSED CHANGES TO COMPREHENSIVE FEE SCHEDULE DEPARTMENT: Court Proposed Action Fee Description Unit of Measure Current Amount Proposed Amount Notes Basis for Change Eliminate existing fee Service of Process for Injunction per order $40.00 $ _ The court doesn't serve injunctions, and See notes Against Harassment I I I therefore does not charge this fee. Printed on 1 /My 2 i@T&tudy Session Council Meeting 03/08/2016 Page 13 of 23 Page 1 TOWN OF MARANA FY2017 SCHEDULE OF PROPOSED CHANGES TO COMPREHENSIVE FEE SCHEDULE DEPARTMENT: Finance Line Proposed Action L Fee Description Unit of Measure Current Amount Proposed Amount Notes Basis for Change Business License; Temporary Business Clarify that is ONLY for Peddlers, Solicitors, and 1 Clarification of existing fee License Short -Term Vendor (Events 10 Per license $ 20.00 Transient Merchants, Also it is only 10 day license i consecutive days or less); Peddlers; not annual license. Solicitors; Transient Merchants 2 Clarification of existing fee Surface Mining License Per license $ 10,000.00 Non refundable 3 Clarification of existing fee Business License; Full Year; Initial Fee Per license $ 50.00 $40.00 Refundable if license application is denied 4 Clarification of existing fee Business License; Full Year; Annual per year $40 Non refundable Renewal Fee 5 Clarification of existing fee Business License; Sexually Oriented Per license $500 Non refundable Business; Initial or Annual Renewal Fee 6 Clarification of existing fee Employee License; Sexually Oriented Per license $ 50.00 $40.00 Refundable if license application is denied Business; Initial or Annual Renewal Fee Business License Medical Marijuana $40.00 Refundable if license application is denied. If 7 Clarification of existing fee Dispensary; Initial License Per license $ 50.00 both uses are operated out of same location, both licenses are required. 8 Clarification of existing fee Business License; Medical Marijuana Per year $40 Non refundable Dispensary; Annual Renewal 9 Clarification of existing fee Massage Establishment License; Full per license $ 100.00 Refundable if license application is denied Year; Initial Fee 10 Clarification of existing fee Massage Establishment Manager per license $ 50.00 $40.00 Refundable if license application is denied License; Full Year; Initial Fee 11 Clarification of existing fee Massage Establishment License; Full per year $ 100.00 Non refundable Year; Annual Renewal Fee 12 Clarification of existing fee Massage Establishment Manager per year $ 50.00 Non refundable License; Full Year; Annual Renewal Fee Clarification of existing fee Massage Establishment Location Change Per application $ 25.00 Non refundable 13 Application Fee 14 Clarification of existing fee Cable Television Franchise License; per application $ 1,000.00 Non refundable Application Fee Printed on 1 /2s /2M a Study Session Council Meeting 03/08/2016 Page 14 of 23 page 1 TOWN OF MARANA FY2017 SCHEDULE OF PROPOSED CHANGES TO COMPREHENSIVE FEE SCHEDULE DEPARTMENT: Parks & Recreation Line Proposed Action Fee Description Unit of Measure Current Amount Proposed Amount Notes Basis for Chan e The Town no longer owns the vehicle that was used to 1 Eliminate existing fee Senior Field Trip Fee Per Field Trip $ 3.00 provide transportation for Senior Program field trips. Transportation for field trips, when offered, will now be provided by a third party transportation provider. 2 Clarification of existing fee Beer & Wine Permit (currently Per Permit $ 25.00 $ 25.00 Permits now allow consumption of Both beer & wine are now allowed with permit (update park Alcohol Permit') Beer and Wine Notes and Fee Description) Charged once per This additional charge is applied to 3 Clarification of existing fee Non - Resident Fee participant per o 25% of established $ - classes /lessons /programs /facilities Including the non - resident fee to apply towards the activity or rental cost where there is a limited number of rental of park facilities. participants or facilities. Possibly consider a % vs. flat rate due 4 Decrease existing fee P &R Refund Fee Per Refund $ 13.00 10% of Refund to various refund amounts being below Actual cost of refund by CC is significantly lower than Amount the current $13. For example, the when refunds were processed by check. $5 /hour field rental charge. Park Facility Rental; Ora Mae Event Area includes Multi Purpose Create a one - time /daily event fee for large park events 5 Add new fee Harn; Event Per Day $ - $200 Field Tennis Courts Ramada 5 similar to Heritage and Crossroads Ramada 4 &Pavilion) Senior Membership Trial is offered at no charge. Certain activities are This trial period is offered at no charge, but staff would 6 Add new fee Senior Membership Trial Per Trial Period Free $ - subject to additional fees. Only valid like to see it reflected on the fee schedule to firmly for 5 single days of attendance to the establish and de fine the offering. Marana Senior Program. Expires 30 days from date of activation. Payments are due within 30 days of The Department does not have a late fee and 7 Add new fee Late Payment Fee Per Late Payment $ - $ 15.00 issuing invoice. Late fee applies for experiences chronic delayed payments for field rentals, each 30 -day period an invoice remains often in excess of $1,000 and 90 days. unpaid. Upon approval, permits shall be issued Create an application process and permit fee for 8 Add new fee Commercial Activity Permit Fee Per Permit $ - $ 75.00 per activity and shall be valid for up to individuals, groups or organizations utilizing Town 6 months. parks and facilities to offer services for the purpose of I I I 1 1 financial gain, whether explicitly or implicitly. M rang Study Session Council Meeting 03/08/2016 Page 15 of 23 Printed on 2/18/206 Page 1 TOWN OF MARANA FY2017 SCHEDULE OF PROPOSED CHANGES TO COMPREHENSIVE FEE SCHEDULE DEPARTMENT: Special Events Line 1 Proposed Action Add new fee Fee Description Signature Event Vendor Fee - For Profit Unit of Measure Per Event Current Amount $ 150.00 Proposed Amount $ 150.00 Notes Includes vendor space and electricity Basis for Change Add item (no previous items) 2 Add new fee Signature Event Vendor Fee - Nonprofit Per Event $ 50.00 $ 50.00 Includes vendor space and electricity Add item (no previous items) Vendors are currently hesitant to show because they often lose money. Requesting to reduce fee for this year while we grow Includes vendor space. No power attendance of community events. Fee would increase next year Community Event Vendor Fee (For provided. No existing item in schedule, after attendance has risen. Improves Town relationships with 3 IDecrease existing fee 1profit and nonprofit) 1Per Event I $ 75.00 1 $ 25.00 1but have been charging $75 Ivendors and encourages vendors to participate. M rang Study Session Council Meeting 03/08/2016 Page 16 of 23 Printed on 2/26/206 Page 1 TOWN OF MARANA FY2017 SCHEDULE OF PROPOSED CHANGES TO COMPREHENSIVE FEE SCHEDULE DEPARTMENT: Water Line Proposed Action Fee Description Unit of Measure Current Amount Proposed Amount Notes Basis for Change 1 Eliminate existing fee Utilities Reconnect Fee; Additional per violation $ 250.00 Collected through the civil court Fee for Violation process 2 Eliminate existing fee Utilities Preliminary Plat /Development Per sheet $ 75.00 Combined with per submittal fee Plan Review; Sheet Fee Additional Preliminary 3 Eliminate existing fee Plat /Development Plan Review per sheet $37.50 Combined with per submittal fee Submittals After the 2nd Submittal; Sheet Fee 4 Decrease existing fee Sewer Capacity Assurance & Per submittal $ 1,500.00 $ 950.00 Internal process adjustments Conveyance Modeling Review Printed on 2/18ft ?9a Study Session Council Meeting 03/08/2016 Page 17 of 23 Page I �, MA rzANa "") I 1 J if Council -Study Session Meeting Date: 03/08/2016 To: Mayor and Council Submitted For: Ryan Benavides, Public Works Director From: Suzanne Sutherland, Assistant to the Town Clerk Date: March 8, 2016 Strategic Plan Focus Area: Community D2 Strategic Plan Focus Area Additional Info: Principle Statement 1, Initiative 1: maintain and update preventative maintenance plan for Town Assets (Public Works, Utilities, Engineering). The Town's 6 -year Pavement Preservation program is instrumental in achieving these goals. Subject: Presentation Relating to Public Works; presentation, discussion and possible direction regarding the Town's proposed 6 -year Pavement Preservation program to be included in the FYI Budget (Ryan Benavides) Discussion: As part of the Strategic Plan, the Council adopted the Town's current Pavement Preservation program. Although this program is based on a 6 -year revolving cycle, it is not fixed and allows for flexibility based on available finances, infrastructure needs and roadway assessment. This program allows staff to systematically approach the maintenance needs of our roadway infrastructure while ensuring such factors as longevity, cost effectiveness and quality are met. Staff Recommendation: This is an informational item. The list of streets identified in staff s presentation will be programmed for appropriate surface treatment in the respective years, subject to available funding. Suggested Motion: Informational Item. Marana Study Session Council Meeting 03/08/2016 Page 18 of 23 Attachments No files) attached. Marana Study Session Council Meeting 03/08/2016 Page 19 of 23 �, M ArzANa "") I 1 J if Council -Study Session Meeting Date: 03/08/2016 To: Mayor and Council From: John Kmiec, Utilities Director Date: March 8, 2016 Strategic Plan Focus Area: Community Subject: Presentation: Relating to Utilities; presentation, discussion and possible direction regarding the Wastewater Treatment Master Plan update for North Marana (John Kmiec) Discussion: D3 Over the last several months, town staff and members of Carollo Engineering have been engaged in a master planning process for the future development of the Marana Water Reclamation Facility near Luckett Road. This presentation will provide on update on the planning and growth assumptions projected for the north Marana sewershed, description of a variety of treatment facility approaches, and financial mechanisms available to the town. Staff will present a variety of recommended options for the future development of the treatment facility at the site. The treatment options will consider the overall site layout for future expansion as well as operational advantages that may be acquired between selection of one treatment process over another. Lastly, town staff will present and initiate discussion on potential funding mechanisms that may be available for the town to move forward with a selected treatment option. The ultimate goal of the master planning process is to have a selected approach and financial strategy developed and accepted before the end of this current fiscal year. Financial Impact: Fiscal Year: FY 17 -FY3 7 Budgeted Y/N: Y Amount: $12,000,000 Marana Study Session Council Meeting 03/08/2016 Page 20 of 23 A capacity improvements project of $12M is included in the wastewater infrastructure improvement plan used as the basis for impact fee calculations. Total project costs may exceed $12M depending on the treatment option selected and actual construction costs. Staff Recommendation: No Staff recommendation at this time. This presentation is meant for information sharing purposes only. Suggested Motion: No suggested motion at this time. Attachments No file (s) attached. Marana Study Session Council Meeting 03/08/2016 Page 21 of 23 �, MA rzANa "") I 1 J if Council -Study Session Meeting Date: 03/08/2016 To: Mayor and Council From: Keith Brann, Town Engineer Date: March 8, 2016 Strategic Plan Focus Area: Community Strategic Plan Focus Area Additional Info: Maintain an accurate infrastructure inventory and align future infrastructure expansion with planned and /or complimentary capital improvement projects. D4 Maintain a structurally balanced budget using appropriate revenues with associated expenses. Subject: Presentation: Relating to Public Works; presentation, discussion and possible direction regarding the draft Marana 2017 -2022 Capital Improvement Program (Keith Brann) Discussion: As part of the programming of the Town budget, Town staff solicits input from various departments for capital improvement projects. Revenue projections are also sought from the Finance department. Staff revises the Town's 6 -year capital improvement program (CIP) on a yearly basis. Projects for the upcoming fiscal year will ultimately be programmed as part of the budget. The future years of the program are a guideline. Town staff will be presenting the program tonight for council input. Direction given will be used to finalize next year's capital budget. Financial Impact: Fiscal Year: FY17 Budgeted Y/N: Y Amount: $65M Marana Study Session Council Meeting 03/08/2016 Page 22 of 23 There is approximately $65M of capital projects under consideration for FY17. This represents various structurally aligned funding sources including general fund, transportation fund, wastewater fund, airport fund, and impact fees, as well as outside funding sources such as Pima Association of Governments, Regional Transportation Authority, and partner agency municipal funding. Staff Recommendation: Council's pleasure Suggested Motion: Council's pleasure Attachments No files) attached. Marana Study Session Council Meeting 03/08/2016 Page 23 of 23