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HomeMy WebLinkAbout04-19-2016 Regular Council Meeting MinutesMAR.ANA TOWN COUNCIL REGULAR COUNCIL MEETING NOTICE AND AGENDA 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers, April 19, 2016, at or after 7:00 PM Ed Honea, Mayor .ton Post, Vice Mayor David Bowen, Council Member Patti Comerford, Council Member Herb Kai, Council Member Carol McGorray, Council Member Roxanne Ziegler, Council Member REGULAR COUNCIL MEETING CALL TO ORDER AND ROLL CALL. Mayor Honea called the meeting to order at 7:01 p.m. Town Clerk Bronson called roll. All Council Members were present. PLEDGE OF ALLEGIANCEIINVOCATI ON/MOM ENT OF SILENCE. Led by Mayor Honea. APPROVAL OF AGENDA. Motion to a l)roue b Council Member McGorr ay, second b Council Member 1(a..i. Passed unanimously. CALL TO THE PUBLIC. No speaker cards were presented. PROCLAMATIONS. Ms. Bronson noted that the Ride of Silence Day and Arizona Travel and Tourism week proclamations are for events in May, and those will become part of the permanent record. She read the Arbor Day proclamation, which also names the town as a Tree City USA. Proclaiming May 1. 8, 2016 as Ride of Silence Day (Brian Varney) 2 Proclaiming week of May 1 - 7, 2016 as Arizona Travel and Tourism week in the Town of Marana (Toby Parks) April 19, 2016 Regular Council Meeting Minutes 3 Proclaiming April 29, 2016 as Arbor Day (Cynthia Nemeth- Briehn) MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS. Mayor Hones reported on a meeting with the Pinal County Mayors which he attends every two months. He also reported on an MPA meeting (Metropolitan Pinta Alliance) regarding ADOT projects. MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS. No report. PRESEN'T'ATIONS P 1 Relating to Streets; presentation, discussion and direction regarding proposed updates to the Town of Marana's 2004 Subdivision Street Standards. Keith I3rann presented this item, noting that staff has been working very hard on an update to the street standards. The first guidelines were published in 1990, but the first street standards were formally adopted in 2004 and then updated in 2013. He reviewed the substantive changes being proposed which are divided into three categories. The first category is basically interpreting how we have been applying the standards and other things that are out of date. The other categories are decreasing requirements and increasing requirements. I-Ie then reviewed those in detail. Regarding sidewalks, he stated that currently sidewalks are always on both sides of the street. However, subdivisions within a minimum lot size of 12,000sf or greater may use stabilized granite paths. Staff proposes sidewalks on both sides of the street when the lot size is less than 16,000sf. In the future, sidewalks will always be constructed of concrete. This is comparable to other areas of the code. Sixteen thousand feet is also the trigger for residential design guidelines. .Above 16,000 feet is considered the beginning of the estate lots where you can have more freedom. Design exceptions are currently required to be approved by the Planning Commission with recommendations by the subdivision engineer and Planning Director. Staff proposes to change that to eliminate the need for Planning Commission and Planning Director approval. The Town Engineer will approve the design exceptions. Next he discussed improving the equivalent single axel load (ESAf,) which is part of a pavement design that relates how much damage or punishment is placed on a pavement by a vehicle. The one that's probably going to generate the most discussion will be increasing the minimum pavement thickness of roads. The last item deals with pavement section changes and how well the town wants to maintain its streets. we have a very robust pavement preservation program as was discussed by Mr. Benavides a few weeks ago. There is a rolling six -year plan to reach every street within the town. Mr. Brann discussed these changes in detail. To mill and fill a subdivision costs about $101square yard. To remove and replace the entire street costs about $17-18/square yard. Staff does plan to do the proper pavement preservation which includes various sealing, then at about the 20 -year mark we will move into rubberized chip seal. Around the 30-35 year mark, we may have to deal fully with the pavement. If we mill and fill it, that starts the clock again at about half the price. The goal is to turn out pavement preservation programs into 60 -year pavement April 19, 2016 Regular Council Meeting Minutes systems to improve our costs over the long term.. As we remove and replace pavements, we have been doing so with three inches of asphalt. Eventually, Continental Ranch, Gladden Farms and The Villages in Dove Mountain will have to be replaced. When Saguaro Bloom rehabbed their streets, we made them put down three inches. With future subdivisions, we want to make sure that we are ahead of this curve. Staff did look at the costs for a 50 -foot wide lot which is about $350 per lot. We think the additional money is well - spent. We are also looking at increasing the pavement section of our commercial /industrial collector. We found some of the older commercial pavements, especially those inherited from Pinta County in the "golden triangle" area, were very insubstantial. He then reviewed the plan for replacement before describing a j urisdictional comparison on the minimum pavement sections and the proposed plan. Mr. Brann and his staff continue to do outreach to the development community including organizations such as Southern Arizona Home Builders Association and the Metropolitan Pima Alliance for technical reviews of the subdivision streets standards. once comments are resolved between stakeholders, staff` will come back to Council for adoption of updates to the Standards. He then took questions from Council. Mayor I3onea noted that this was an excellent presentation and that no action was necessary at this tune. P2 Related to Community Affairs; a presentation regarding the 2016 All- America City Awards, for which Marana is a finalist. Gilbert Davidson presented, noting that due to technical difficulties with the visual presentation, copies are available to the public upon request. I �e then gave an overview of the town's effort to be named an All - America City. This is a highly competitive process. Two benefits for the town include bringing recognition and national exposure to the town, but more important is the opportunity to learn from others. We get exposed to best practices across the country. We meet people from older communities that have established challenges they are dealing with, and we get to learn from them — either how to avoid or overcome some of those challenges that will occur with Marana as we grow. Those are valuable learning opportunities. our commitment to be the best and raise the bar at a very high level with our Strategic Plan and our innovation and initiatives is in line with that. The competition. starts with hundreds of applications to the National Civic League. From those applications, the competition is narrowed down to 15 -20 communities. This year there are 20 top communities. Last year there were only 15. out of those, only 10 get named as an All - America City. This year's competition is .tune 16-19 in Denver, Colorado. Each year the National Civic League identifies a particular theme. This year's focus area is "Communities that ensure all children are healthy and supported to succeed in school and life." What they are looking for are innovative programs. Although we will be able to see other remarkable programs, they will also see some of ours. The three primary programs we are focusing on are the Marana Cares Mobile. The school district retrofitted a school bus, and during the off-school seasons W be it spring or fall break or during the summer - the bus is available to help feed hungry children. In addition, it has the capability April 19, 2016 Regular Council Meeting Minutes for minor medical outreach. The second program is Career and Technical Education which highlights all the efforts being made to provide alternative education and life skills for students. The outcomes from this program will be highlighted such as students' ability to obtain jobs. The final program is Positive Behavior Intervention and Support. This is a program using positive reward that our school district has adopted and employed in most of its schools. This program was talked about in last year's competition as more of a side note rather than a theme and was signaled to us because lots of questions from the judges as one to bring back. So when this year's theme came out, it called to us to resubmit this program. A couple of other educational programs will also be highlighted. This is all designed with MUSD and with the town Council's commitment to partnership with the school district. Delegates will be composed of 20 MUSD students with diverse backgrounds, five MUSD teachers and administrators and six town representatives. If any Council member is interested in attending, they would be more than welcome. However, everyone will be a working participant with a role involving presenting, singing and/or dancing, etc. Next, Mr. Davidson presented the funding plan which amounts to just under $40K. Staff is taking a different approach this year as to how to pay for this investment. We have travel and training funds that will not be expended this year, and we also have some bed tax money. The reason for using bed tax money is related to the element of national exposure which puts Marana on a very big map. Some of the 1,000 participants will come to the town's booth and learn about our community and our tourism features. The school district will be able to contribute $5K from their Foundation fund. A piece that's still in progress is the community support. At this point we have collected $1 500 front local businesses, and we will continue that effort by working closely with the Chamber to launch a Go Fund Me campaign. He concluded by noting that Marana is the only community in southern Arizona to ever have been named a finalist. There are several towns in the Phoenix region that have been named — Phoenix, Avondale, and Chandler. So this is an incredible opportunity within municipalities to secure this coveted award. We will be able to put signs on all of the entrances to Marana that say "All- America City." The National Civic League, which is a very well - established organization, does a tremendous amount of promotion. In talking with folks from communities that have won in the past, it brings a very positive spotlight to the community and gives us the opportunity to showcase all the great things we are doing. If we are a winner, people will want to learn from us. Council Member Comerford commented that when Marana was announced as a finalist, innumerable people told her how excited they were to live in a town that was named a finalist. If we go out and start soliciting support, it shouldn't be too hard to get funds due to the excitement already generated. CONSENT AGENDA. NDA. Motion to approve by Council Member McGorray, second by Council 1 tl ,vni ber Zieglepr. Passed unanimously. C:1 Resolution No. 2016 -036: Relating to Development; approving a preliminary plat for DeAnza, Lots 1 -265 and Common Areas "A ", "B ", ' ►C'►, "D" and "E ", located west of Iartman Lane and approximately a quarter mile north of Cortaro Farms Road. (Steve Cheslak) April 19, 2016 Regular Council Meeting Minutes C2 Resolution No. 2016-037: Relating to Development; approving and authorizing the Mayor to execute the Marana Spectrum Reconciliation Agreement for the Marana Center development project (Frank Cassidy) C3 Resolution No. 2016-038 Relating to Public Works; approving and authorizing the Mayor to execute a Memorandum of Understanding between Pima Association of Governments and the Town of Marana for Programming and Funding of Coachline Reconstruction ( "ZIP ID 51.12) (Keith Brann) C4 Resolution No. 2016 -039: Relating to Real Estate; accepting the dedication of Cascada Block XVIII Lot 2 and authorizing the expenditure of funds for title and escrow services associated with the dedication (Frank Cassidy) C5 Resolution No. 2016 -040: Relating to Public works; approving and authorizing the Mayor to execute an Acquisition Agreement and authorizing Town staff to execute all other documentation necessary for the purchase of property rights needed from CEMEX Construction Materials Pacific, LLC for the Tangerine /Downtown Sewer Conveyance System, Town of Marana Project No. WR010 (Frank Cassidy) C6 Resolution No. 2016 -041: Relating to Public Works; approving and authorizing the Mayor to execute an Acquisition Agreement and authorizing Town staff to execute all other documentation necessary for the purchase of property rights needed from B,K.W. Farms, Inc. and Vulcan Materials Company for the Tangerine /Downtown Sewer Conveyance System, '"town of Marana Project No. WRO10 (Frank Cassidy) C7 Approval of the April 5, 2016 Special Council Meeting Minutes, approval of the April 5, 2016 Regular Council Meeting Minutes, and approval of the April 12, 2016 Study Session Minutes (Jocelyn C. Bronson) LIQUOR LICENSES BOARDS, COMMISSIONS AND COMMITTEES COUNCIL ACTION ITEMS FOR DISCUSSIONIPOSSIBLE ACTION EXECUTIVE SESSIONS FUTURE AGENDA ITEMS ADJOURNMENT. Motion to adjourn at 7:42 p.m.by Council Member lMlcGorray, second by Council Member Bowen. Passed unanimously. April 19, 2016 Regular Council Meeting Minutes CERTIFICATION I hereb certif that the fore are the true and correct minutes of the Marana Town Council meetin held on April 19, 2016. 1 further certif that a q uorum was present. onson, C �I C. /Onson, Town Clerk Imp FA7 A AN-] 7 -AHN A April 19, 2016 Re Council Meetin Minutes