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Home My WebLink About05-03-2016 Regular Council Meeting MinutesMARANA TOWN COUNCIL REGULAR COUNCIL MEETING NOTICE AND AGENDA 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers, May 3, 2016, at or after 7:00 PM Ed � Ionea, Mayor .ton Post, Vice Mayor David Bowen, Council Member Patti Comerford, Council Member Herb Kai, Council Member Carol McGorray, Council Member Roxanne Ziegler, Council Member REGULAR COUNCIL MEETING CALL TO ORDER AND ROLL CALL. Mayor Honea called the mee ting to order at 7:00 p.m. Town Clerk Bronson called roll. All Council Members were Present. PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE. Led by Mayor I3onea. APPROVAL OF AGENDA. Motion to apl)rove by Council Member McGorra second by Council Member Bowen. Passed unanimously. CALL TO THE PUBLIC, No speaker cards were presented. PROCLAMATIONS 1 Proclaiming May 2016 as Advocates for Individuals with Disabilities Month (Jocelyn C. Bronson). Ms. Bronson noted that the proclamation would be made part of the permanent record. MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS. Council Members Bowen and Comerford commented on the success of the State of the Town May 3, 2016 Regular Council Meeting Minutes 1 luncheon. Mayor flonea thanked the staff who put in many hours getting prepared for the State of the Town event. Council Member Comerford and Mayor Honea congratulated the Human Resources staff for the Employee Appreciation events last week. They appreciated the opportunity to meet with employees. Mayor Honea also noted that Caterpillar Company is moving its headquarters to the Tucson area which will be a huge economic benefit to the entire community. MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS. Mr. Davidson noted that Marana was named a Tree City USA. Marana met the criteria for this national program and is honored to have this recognition. The Executive Report for April on activity throughout the organization is available. PRESENTATIONS P 1 Relating to Parks and Recreation; presentation and discussion regarding the update to the Town of Marana 2010 Parks, Recreation, Trails, and open Space Master Plan (Cynthia Nemeth -- Briehn). Ms. Nemeth- Briehn introduced the project as three and a half months of thoughtful work in collaboration with the Planning Department, Parks & Recreation and University of Arizona. The bulk of the 2010 Parks & Recreation Trails and Master Plan Update is basically complete, but staff will be bringing the final product to Council this summer for adoption. She then. introduced Shannon Shula from the Planning Department who talked about the interagency collaboration and then introduced the students from the UA College of Architecture, Planning & Landscape Architecture who presented the project. Speaking on behalf of the group which consisted of UA students, planners, two landscape architects and one architect were Alex Stoicof, Brianna Addotta and Dave Mitchell. The task of the group was to provide assistance in updating the master plan. The group began with an inventory of the planning documents and the existing master plan, and then turned to the public outreach portion with an online survey, neighborhood meetings and focus groups. From there, spatial analyses provided information on parks and open space suitability, trail connectivity and level of service being provided, park usage, design and branding and finally the policy recommendations. The analyses yielded five policy recommendations for each of the following six categories: parks, trails, open space and programs, and four recommendations for special events and facilities maintenance. All of the policy recommendations came from the sections that were established in the 2010 plan. These will eventually be included in the final update. The last item addressed was the design guidelines which are separated into three different zones: urban, suburban and rural. The group wanted to develop branding elements that would be unique and seamless to these different zones. The presentation concluded by reviewing the project and by noting that the level of service in Marana parks is above the national standard. The students thanked the Planning staff and the team for allowing them to participate in. this project. The Mayor thanked the group for the excellent work they presented. May 3, 2016 Regular Council Meeting Minutes CONSENT AGENDA. Motion to approve by Council Member Bowen, second by Council. Member McGorraye Passed unanimously. C1. Resolution No. 2016 -042; Resolution of the Mayor and Common Council of Town of Marana, Arizona authorizing the execution and delivery by the Town and the Town of Marana Municipal Property Corporation of a Sixth Amendment to Amended and Restated Town Lease and Series 1.992 Town Lease (Jane Fairall) C2 Resolution No. 2016-043: Relating to Real Estate; authorizing the Town Manager to execute the deed and all other documents necessary or prudent in connection with the sale of the Dong remnant, as approved for auction by Council action on August 4, 2015 (Frank Cassidy) C3 Resolution No. 2016-044: Relating to Public works; authorizing the acquisition by negotiation or condemnation of lands and property rights needed for the Santa Cruz River Shared Use Path El Rio Park to Avra Valley Road, Town of Marana Project No. PK.013 (Frank Cassidy) C4 Approval of the April 19, 2016 Regular Council Meeting Minutes (Jocelyn C. Bronson) LIQUOR LICENSES 1-11 Relating to Liquor Licenses; recommendation to the Arizona Department of Liquor Licenses and Control regarding a new Series #12 Restaurant liquor license application submitted b y Hien Trong Ma on behalf of Miss Saigon Restaurant located at 8225 N. Courtney Page way #191 Marana, Arizona 85741 (Jocelyn C. Bronson). Ms. Bronson presented this item, noting that the application was properly posted, reviewed, and that no protests were received. Staff is recommending approval. Motion to approve by Council Member McGorray, second by Council Member Isar'. Passed unanimously. BOARDS, COMMISSIONS AND COMMITTEES B I Relating to Boards, Commissions and Committees; discussion, consideration and possible direction regarding recommendations from the Spring 2016 Marana Citizens' Forum on p . the topic "Development Services Process Improvement Initiative" (Jocelyn C. Bronson). M.S. Bronson introduced the Forum delegates and also thanked her colleagues, Heath Vescovi- Chiordi, who assisted with the facilitation of the Forum, and Tony Hunter, the recorder of the public deliberation sessions. She then introduced Lori Malangone, the delegate presenter. Ms. Malangone gave an overview of the issues discussed which led to the final recommendations which were based on two q uestions: 1) what can be done from a process standpoint to increase efficiency? and (2) what role do online services have for the Development Services Center? The first recommendation was to initiate a comprehensive third party performance audit of the Development Services Center, and after an initial review, institute periodic process reviews that focus on any deficiencies or areas of improvement identified by the initial audit. Further, it was recommended to incorporate tabletop exercises consisting of Marana staff and agency partners to review the processes. The second recommendation was to update important documents and show May 3, 2015 Regular Council Meeting Minutes comparisons on timelines between what the state requirements are and how Marana's timelines for completion are actually better. Also recommended was to include tillable forms that enable customers to do the majority of work online and incorporate online payment for services across the board as well as use the Town's website as a :Development Services Center marketing tool to post positive comments from builders, developers and local businesses. This was a presentation only; no action was necessary. Council thanked Ms. Malangone and the delegates for their hard work on the presentation. COUNCIL ACTION Al Resolution No. 2016-045 : Relating to Public works; approving and authorizing the Town Engineer to execute an Acquisition Agreement & Administrative Settlement and all other documentation necessar y for the purchase of property rights needed from Stephen K. Jainarine and Maria C. Jainarine for Tangerine Corridor / Tangerine Road, Twin Peaks to La Canada Drive, Town of Marana Project No. ST021 (Frank Cassidy). Mr. Cassidy presented, noting that this item is on the regular agenda in case Council wanted to go into executive session for further explanation. However, the details of the agreement are in the Council materials. Motion to approve by Council Member Bowen, second by Council. Me *mbe r 1 U1c Gorray. Passed tinani.mous y. A2 Resolution No. 2016-046 Relating to Parks and Recreation; naming the new community park located near Tangerine Road, Camino de Marana, and Camino de oeste (Cynthia Nemeth - Briehn). Ms. Nemeth- Briehn presented this item by giving a brief~ overview of how the potential names for the new community park on Tangerine Road came about. The public participation process yielded 377 respondents to a park survey sent out last fall, with most of the respondents providing at least one idea for a name. The respondents represented a broad cross section of residents and non- resident users of current park facilities. The most frequently suggested community park names were: Sky Ranch, Tangerine, Tortolita, Tortolita Vista and Tangerine Sky. On April 5, 2016, Ms. Nemeth - Briehn came before Council with these names and asked Council to select their first and second preferred names. The results of that ballot showed that Tangerine Sky Community Park was the most frequently suggested as a first choice, tying with Tangerine Community Parr as a second preferred choice. Tonight, Council may take official action for the park name of Tangerine Sky Community Parr:. After that action, staff will inform the public of the name through the town's website, PSA.'s and the Marana News Room as well as various social media outlets. Motion by Council Member Z&i , glen to approve the new park located near Tangerine Road, Camino de Manan a and Camino de oeste as Tangerine Sky Community Park, second by Council Member McGorrRay. Passed unanimously. ITEMS I {OR DISCUSSION /POSSIBLE ACTION Relating to Legislation and Government Actions; discussion and possible action regarding all pending state, federal, and local legislation /government actions and on recent and upcoming meetings of the other governmental bodies (Gilbert Davidson). Mr. Davidson noted that due to the budget negotiations, no other legislative activities have occurred at this time. May 3, 2016 Regular Council Meeting Minutes -1 EXECUTIVE SESSIONS. Motion to g o into executive session on item E2 and E4 at 7:40 P IM. b Vice Ma Post second 1) Council Member Bowen. Passed unanimousl El Executive Session pursuant to A.R.S. § 38-431.03 (A)(3), Council ma ask for discussion or consultation for le advice with the Town Attorne concernin an matter listed on this a Ex 0 E2 cutive session pursuant to A.R.S. § 38-431.03(A)(3) and (4) to receive le advice and consult with the Town's attorne re the lawsuit entitled Mario Valencia v. Town of Marana, et al, United States District Court No. CV-00087-RCC- Mr. Cassid stated that staff re Council authorization to proceed as discussed in executive session which includes comin back to Council for further discussion. Motion to approve b Vice Ma Post, second b Council Member Bowen, Passed 6-1 with Council Member Zie votin na E3 Executive session pursuant to A.R.S. § 38-431.03(A)(4) and ( 7 ) to discuss with the Town's attorne and representatives the terms of a proposed Tan Road ri ac and settlement a with Stephen K. Jainarine and Maria C. Jainarine (see item A I on toni a E4 Executive session pursuant to A.R.S. § 38-431.03(A)(4) and (7) to discuss with the Town's attorne and representatives the pendin bankruptc case filed b Rancho Palomita Advisors, LLC, Case No. 4:16-bk-04036-SHG and the Town's securit interest in the Tan Commerce Park propert (Pima Count Recorder's office Se 20142260254). Mr. Cassid stated that staff would re authorization to proceed as recommended b staff in executive session. Motion to approve b Council Member Bowen, second b Vice Ma or Post. Y y Passed unanimousl FUTURE AGENDA ITEMS ADJOUIZNMENT. Motion to adjourn at 8:24 p.m. b Council Meniber Bowen, second b Vice Ma Post. Passed unanimousl CERTIFICATION I hereb certif that the fore are the true and correct minutes of the Marana Town Council meetin held on Ma 3, 2016. 1 further certif that a q uorum was present. ocelyrv. Bronson, Town Clerk �111 IONN Ma 3, 2016 Re Council Meetin Minutes