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HomeMy WebLinkAbout05-17-2016 Study Session Meeting Minutes,OWN fl 7 9t MARANA 7 1 14ill-� STUDY SESSION MINUTES I.1 555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers May 17, 2016, at or after 6:00 PM Ed Honea, Mayor Jon Post, Vice Mayor David Bowen, Council Member Patti Comerford, Council Member Herb Kai, Council Member Carol McGorray, Council Member Roxanne Ziegler, Council Member STUDY SESSION CALL TO ORDER ANI] ROLL CALL. Mayor Honea called the meeting to order at 6:00 p.m. Town Clerk Bronson called roll. All Council Members were present, with Vice Mayor Post Joining the dais at 6:05 p.m. PLEDGE OF ALLEGIANCE /INVOCATION /MOMENT OF SILENCE. Dispensed with until the regular meeting. APPROVAL OF AGENDA. Motion to ul)l)r"ove by Council Member McCorr ay, second by Council Member Bowen. Passed unanimously. CALL TO THE PUBLIC. No speaker cards were presented. DISCUSSION /DIRECTION /POSSIBLE ACTION DI Relating to .Animal Control; discussion, direction and possible action regarding the provision of animal control services within the Town of Marana, including consideration of continuing the Town's contractual relationship with Pima Animal Care Center (PACC) and/or direction to explore alternatives to PACC for animal control services (Lisa Shafer). Presented by Gilbert Davidson who noted that there are two options — to continue the current ILIA with Pima County which should be focused on enforcement. The other alternative is to handle our own animal care ser vices . He then gave some background on where the town is currently. He referred to Title 6 of the Town Code. There has been an agreement with the County since the 1980's although the agreements may have lapsed at times. Up to 2005, the annual charges under the agreements were $ 1 0,000 or less. Under the last agreement, the licensing revenue stayed May 17, 2016 Study Session Minutes with the county. Next year it is estimated to be $220,000. It is important to remember that that number is not capped. Municipalities within the county have been meeting regularly with the county regarding rising costs and contributions and how their policy is established and managed. The city and towns have been paying over 60% of animal costs without any say in how the revenues are spent. The components to manage our own animal care services are enforcement, which to a certain extent the town is already doing. Licensing is another component that would require additional training. Sheltering is a component that would have to be contracted out, although there may be several entities interested in doing this. Sheltering would only be for town - initiated transactions. There would also have to be a veterinary component, the cost of which would be borne by the town. Education and outreach is the final component. The marketing campaign would cover annual care and safety, licensing, fees, adoption events and vaccination and spay /neuter fees. Costs attributable to managing our own annual care would include an animal control officer, equipment, a vehicle, temporary kenneling, licensing and sheltering agreements and veterinary charges. If the Council wants to move forward with this concept, there would have to be an RFQ process for the sheltering, as well as renewing some type of agreement with the county as an interim measure because this will take some time to put together. Mr. Davidson then opened up the discussion to Council for comment. Council Member McGorray asked how many animals the town was billed for last year. This past year the town was billed for 530 annuals, although it is not certain that is an absolute number. The primary revenue stream for Piqua County is from licensing. The town would have a baseline of $90,000 to start our own program. Council Member Bowen expressed his concern over the cost of the town taking on this program. Mr. Davidson noted that there would be a number of steps that would ultimately have to be authorized by Council be moving forward. This is an initial presentation to determine whether the Council has interest in pursuing the project. Council Member Ziegler expressed her concern about getting into the animal care business in light of the other projects we have going on. However, she would be in favor of putting out an RFP to see what interest there is. Council Member Comerford was also in favor of getting more information in light of the fact that staff thought it a significant enough issue to bring in to Council's attention. vice Mayor Post asked what education would be necessary to enforce licensing. Mr. Davidson responded that there are number of ways to be creative in educating citizens on the benefit of licensing. vice Mayor Yost would be in support of going in a different direction than what we have been doing. Mayor Honea indicated that he thought the town could give better service to the residents. if the cost is nearly the same but the town could increase the service level, it would be worth looking into. He would like to research and get more numbers together, noting that we will most likely need to sign the agreement with the County in .tune to give us some time. Motion fey Council Mc-,Pm per Bowen to direct staff to continue the investigative process into all the different costs associated not only with running this operation but setting tip and the temporary sh elters, the licensingr, the software, the veh icle that will be necessary and ongoing May 17, 2016 Study Session Minutes costs includin that of hirin personnel to run the pro and brin that all back so that we have a ver clear idea o what we mi be faced with, second b Vice Ma Post Motion carried. Mr. Davidson noted that staff will do an RFP process which will g ive us a unit cost which will be more than what we have had in the past. He further noted that with that he will brin back a finalized IGA with the Count in June at the appropriate meetin EXECUTIVE SESSIONS El Executive Session pursuant to A.R.S. § 38-431.03 ( A)(3), Council ma ask for discussion or consultation for le advice with the Town Attorne concernin an matter listed on this a FUTURE AGENDA ITEMS ADJOURNMENT. Motion to adjourn at 6:52 p. ni. b Council Mt-unber McGorra Passed unanimousl CERTIFICATION I hereb certif that the fore are the true and correct minutes of the stud session/presentation of the Marana Town Council meetin held on Ma 17, 2016. 1 further certif that a q uorum was present. onson, Town Clerk M MA A A] 14 107, Ma 17, 2016 Stud Session Minutes 3