Loading...
HomeMy WebLinkAbout06-21-2016 Regular Council Meeting MinutesMARANA TOWN COUNCIL REGULAR COUNCIL MEETING MINUTES 1 1555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers, June 21, 2016, at or after 7: oo PM Ed Honea, Mayor .Ion Post, Vice Mayor David Bowen, Council Member Patti Comerford, Council Member Herb Kai, Council Member Carol McCGorray, Council Member Roxanne Ziegler, Council Member REGULAR COUNCIL MEETING CALL TO ORDER AND ROLL GALL. Mayor Honea called the meeting; to order at 7:03 p.m. Town Clerk Bronson called roll. All Council Member were present except Nice Mayor Post, who was excused. PLEDGE OF ALLEGIANCEIINVOCATIONIMOMENT OF SILENCE. Let by Mayor Honea. APPROVAL OF AGENDA. Motion to apl) rove by Council Mejmber Bowen, second by Council. Member Zieglear. Pressed unanimously 0.0. CALL TO THE PUBLIC. No speaker cards were presented. PROCLAMATIONS Proclaiming July, 2016 as Parks and Recreation Month. Read by Jocelyn Bronson. MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS. Mayor Ilonea reported on the All- America City competition in Denver. He noted that the 23 students who participated from Marana High School were a great representation of the future of our community. He noted the several private sponsors and the presence of MUSD Superintendent Doug Wilson at the competition, along with Sarah Ross, Choir Director, and Heidi Barton, June 21, 2016 Regular Council Meeting Minutes Drama ','leacher, Council Member Comerford also thanked Vickie Hathaway for keeping the social media sites up to date for the citizens who were following the route from Marana to Denver. MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS. Gilbert Davidson echoed the All - America City experience. He also noted the upcoming Star Spangled Spectacular event on July 4"' at Crossroads Park from 5:00 to 9:30 p.m. This is a free family event with a variety of activities, music and fireworks. PRESENTATIONS Pi Relating to Intergovernmental Relations; report from the Town's lobbyist, Triadvocates, regarding the 2016 session of the Arizona state legislature and related intergovernmental affairs, including current and future legislative trends (Gilbert Davidson). Mr. Davidson introduced Ryan harper of Triadvocates, who gave an overview of the legislative session and details of some of the more controversial bills and bills of interest to the Town as well as bills which failed and those that made it to the Governor's desk. He then gave an overview of the 2016 candidate elections. All 90 seats in the legislature are on the ballot. Republicans are expected to maintain the majorities in both the House and Senate. There will be new (louse leadership teams on the Republican and Democrat side, along with a new Senate leadership team. Specifically to the town, the majority of the town sits in LD 11, a strong Republican district, and the current delegation is seeking re-election and is unopposed in the primary election but face opposition from the Democrats in the general election. A small portion of the town is in District 9 now represented by Democrat Steve Farley, who faces no opposition. In the House, the incumbents face challengers in the primary and general election. He noted that it is unusual to see challengers to incumbents in the primary election. He then commented on the federal races for the Congressional delegation and "turbulence" at the top of the ballot. There are four potential ballot propositions with the most likelihood of making it to the ballot: recreational marijuana, increase in the state minimum wage, caps on healthcare executive pay and campaign finance referral. In response to a question from Council Member Bowen regarding $86M HURF and how that was categorized — as a reinstatement or reimbursement, Mr. Harper responded that it was one- time funding, so many legislators recognized the need to reinstate HUR.F funding to the full formula, but the Governor and the legislature are taking a very judicious approach to adding back spending and having a balanced budget, and the goal is to have a structurally balanced budget by next year. That has been the regulator in putting spending back into various formulae, of which HUR.F is a part. Council Member Ziegler asked if there was any talked about clean elections being brought down to the municipal level. Mr. Harper stated that there is always discussion and there are some clean elections initiatives floating around, but no one expects them to qualify for the ballot. Getting 220,000 signatures during the summer in Arizona is very hard to do. Mayor Honea asked about the recreational marijuana issue getting on the ballot. Mr. Harper noted that there are two initiatives. One is being proposed by a national group, the Marijuana Policy Project, and the other is a local group. The local group has given up their effort as they were not well - funded. The national group is actually getting signatures and hopes to qualify for June 21, 2016 Regular Council Meeting Minutes the ballot. The business community has taken an interest in recreational marijuana and they are gearing up to challenge the signatures and knock it off the ballot. But the indication now is that they will file signatures on July 7 "'. Mayor Honea thanked Mr. Harper for coming down to present. CONSENT AGENDA. Motion to approve b Council Member Ziegler, second by Council Member McGorray. Passed unanimously 6--0. C1 Resolution No. 2016 -059 Relating to Elections; approving and authorizing the Mayor to execute an intergovernmental agreement between the Town of Marana and Pima County on behalf of the Pima County Recorder for election services (Jocelyn C. Bronson) C2 Resolution No. 2016-060 Relating to Development; approving a release of assurances for Marana 59 subdivision and accepting public improvements for maintenance (Keith Brann) C3 Resolution No. 2016 -061 Relating to Development; approving a release of assurances for Saguaro Springs Block 4 as modified by Saguaro Bloom. Block 4 and accepting public improvements for maintenance (Keith Brann) C4 Resolution No. 2016 -062 Relating to Intergovernmental Relations; approving and authorizing the Town Manager to execute a Lobbying Services Agreement with Triadvocates, LLC for fiscal years 2016 -2017 and 20172018 (Tony Hunter) C5 Resolution No. 2016 -063 Relating to Municipal Court; approving and authorizing the Mayor to execute an intergovernmental agreement between the Town of Marana and Pima County for provision of video -court hearings of municipal prisoners for 2016-2017 (Laine Sklar) C6 Resolution No. 2016 -064 Relating to Economic Development; approving and authorizing the Mayor to execute a funding agreement between the Town of Marana and the Marana Chamber of Commerce, Inc. for fiscal year 20162017 to support operation of the Marana Visitor Center and provision of services to the Marana community (Curt woody) C7 Resolution No. 2016-065 Relating to the Police Department; exempting undercover vehicles used by the Marana Police Department in felony investigations or activities of a confidential nature from Arizona state laws related to the designation of political subdivision motor vehicles; authorizing the Chief of Police to renew existing vehicle registrations for these undercover police vehicles and to obtain vehicle registrations for new undercover police vehicles to be used in felony investigations or activities of a confidential nature (Libby Shelton) C8 Approval of .tune 7, 2016 Regular Council Meeting Minutes (Jocelyn C. Bronson) LIQUOR LICENSES BOARDS, COMMISSIONS AND COMMITTEES COUNCIL ACTION June 21, 2016 Regular Council Meeting Minutes Al PUBLIC HEARING: Resolution No. 2016 -066 Relating; to Budget; adopting the Town of Marana's fiscal year 2016-2017 final budget. Mayor Honea opened the public hearing. Presented by Erik Montague, who noted that the overall budget has not changed since the presentation of the tentative budget on May 17, which established the overall expenditure limitation. The budget before Council this evening has the exact expenditure amount. There were some minor reallocations within certain categories and between certain funds. The budget does include an increase of just under eight new positions, so beginning July I we will be at 346.6 full time equivalent positions. In addition to the positrons, that does include a team performance pay adjustment of up to a 3.5 percent team pay performance award adjusted to base pay. Those individuals at the top of the range who are eligible for an award would be eligible for a lump sum; we wouldn't be able to add to their base pay, but it is consistent with the town's pay for performance philosophy. The budget was noticed for public hearing as statutorily required. Should Council approve the budget, staff will work to compile the comprehensive budget, the published document and will submit that to the Government Finance officers Association of America for consideration of another budget award. There were no speakers from the public. Mayor Honea closed the public hearing. Motion to approve by Council Member ,Ziegler, second by Council Member Bojven. Passed unanimously 6 -0. A2 PUBLIC HEARING: Relating to Alternative Expenditure Limitation (Home Rule option ); public hearing pursuant to A.R.S. section 41-563.01 regarding the proposed extension of the alternative expenditure limitation for the Town of Marana (Erik Montague). Mayor Honea opened the public hearing. Mr. Montague provided some background for reference on the state imposed expenditure limitation as well as some of the options we have as a municipality related to that state imposed limitation, specifically, adopting an alternative expenditure limitation. He then gave Council an example of how the limitation is factored calculated on the 1979 -50 formula -based limit when our annual budget was just above $202,000 and our population was 1,425. The limitation doesn't tape into consideration our current service levels which we might not have provided then. The Alternative Expenditure Limitation, also known as the Home Rule Option, allows the town to create a local spending limit as part of the annual public budgeting process. The annual expenditure limit is based on available revenues and the set spending limit based on service levels. This doesn't increase new revenues through a tax. The current Home Rule option expires at the end of next fiscal year, .Tune 30, 2017. To extend that, we are required send a request for extension to the voters. That process requires two public hearings. This is the first public hearing, and no action will be taken this evening. After the second public hearing, Council may consider sending the item to the voters. dome Rule option elections must take place at the same time as the regular elections. He concluded with a piece on the outreach and education component to inform voters about the importance of the Home Rule Option and then provided an example election calendar of dates for illustration. There were no questions or speakers. Mayor Honea declared the public hearing closed. A.3 ordinance No. 2016.007 Relating to Finance; exempting the Community Food Bank, Inc.'s Marana Community Food Banff expansion project from certain Town of Marana development and building fees. Lisa Shafer presented a request for Council to waive development and permit fees of up to $5,000 to support the construction of two donated modular units from Cottonwood Properties to expand the current facilities. The estimated cost of June 21, 2016 Regular Council Meeting Minutes construction currently is about $40,000. Council Member Kai asked how the private funding is coming along for the construction. Ms. Shafer noted that they will be the recipient of some CDBG grant money and other groups. They hope to reach their goal soon. Linda Hampton, CEO of the Marana Food Bank, noted that they are the recipient of the $40,000 CDBG grant which is the approximate cost of transporting the portable units. The additional costs of about $30,000 for electricity and miscellaneous repairs to the units will be solicited from other sources. Council Member McGorray abstained from the vote as she sits on the Food Bank Advisory Committee. Council Member Ziegler asked if the Town could provide additional financial support should there be a gap in the funding sources currently anticipated. Mr. Davidson noted that funds were not budgeted for this purpose, but should Council choose to provide additional financial support, they could do so through a contingency fee process for Council consideration. CouncY Mcniber Kai moved to approve, Council. Mewiber .Bowen seconded. Motion passed S-- 0, with Council Member McCorray abstaining as noted above. A4 ordinance No. 2016.008 Relating to Development; adopting the 201 Marana Subdivision Street Standards and the 2016 Marana Standard Details; and establishing an effective date. Resolution No. 2016 -067 Relating to Development; declaring as a public record filed with the Town Clerk the amendments adopted by ordinance No. 2016.008, adopting the 2016 Marana Subdivision Street Standards and the 201 Marana Standard Details. Presented by Keith Brann. � 1e noted that since he came before Council several weeks ago, staff has met with SAHBA and MPA and also given specific stakeholder briefings. Some comments have been received and staff has made a couple of refinements. The first refinement was to reduce the width of a parking aisle by reducing from an eight foot to a six -foot minimum which will take f our feet out of the street section. One of the concerns SAHBA raised was due to our increasing the pavement thickness from two inches to three inches which is an additional cost, they hoped we would find ways to save money in other directions. So we kept the increased thickness but we have taken four feet out of the street. That would reduce the cost from about $350 per rooftop to $ 148 per rooftop, about a 60 percent reduction. In those cases where a developer may be asking for parking on a single side of the street, the curb section will not be considered part of their driving lane. Another change was to no longer consider the curb part of the cul -de -sac radius for the area where a fire truck needs to turn around. The cul -de -sacs got about two feet bigger to comply with the fire code. The standard drawings have been pulled out of the standards manual and are now in a separate booklet being adopted tonight. Tonight's action will bring all of the standards into compliance. There was a change to the code that was going to allow design exceptions to only be heard by the town engineer which would have been a fi nal decision. There was concern that there was no real appeal authority, so we will add the Board of Adjustment as an appeal body to design exceptions should the town engineer not grant them.. Another clarification based on developer comments was making sure we clarified the middle distance needed between the back of the sidewalk and the garage face as being 20 feet. That does exist elsewhere in our Land Development Code but it wasn't clear in the street standards. Another clarification addressed a concern that we are making June 21, 2016 Regular Council Meeting Minutes sure we only have a two percent cross slope as a standard slope on a crowned street. The last clarification dealt with landscaping to protect our curb line from irrigation and root infestation and things that can cause heaving and other damage to our pavement systems. We had specified root barriers in several locations. The clarification is that we will require the root barriers, but they will only be required at trees, not for shrubbery. We came to a consistency on how long the root barrier needs to be, which is ten feet, centered on the tree, and the main irrigation lines are to be placed as far away from the pavement as possible. The - final issue has to do with curbing. In the original draft, we suggested the possibility of using a wedge curb in addition to our standard rolled curb. wedge curb is used throughout the community except for Marana, although rolled curb is predominantly used in the Phoenix area as a Maricopa standard. we were going to remove the option to use the five -inch curb height and only hold to the Maricopa standard. This caused a lot of concern to the engineering community which made its way up through the development community and through SAHBA. The concern is that less drainage carrying capacity in the street means that water has to offshoot in drainage channels between lots or they have to put in a storm drain system, both of which have costs to the development community. We have received a formal request from SAHBA to work with them more on this issue, and Mr. Brann believes it is a reasonable request. A possible modification to the ordinance may be to allow the town engineer some discretion to make modifications to the standards as needed to deal with drainage issues, perhaps for developments already in progress which have made application. Council Member Ziegler asked about a three -month compliant phase which was contained in SAHBA's letter. Mr. Brann responded that as the ordinance is written, it has grandfathered periods for those projects already in play. As it was written, if a project was approved before the effective date which is about 30 days out, then the grandf athering allows them three months to pull permits and build. If the permits are not pulled, then they are not compliant and have to go back and comply with these street standards. For subdivisions that are not approved before the effective date as written, the ordinance would say they have to be approved at that point. So the drainage issue goes to that grandfather issue, and Mr. Brann would be asking for more time to work with the developments that are in process only to address drainage concerns. Council Member Bowen moved to adopt Ordinance No. 201 6.008 and Resolution No. 2016 declaring as a public record the amendments adopted by that ordinance. Second by Council Member Kai. Mr. Brann asked if there was any consideration on whether there was discretion on dealing with the drainage design. Council Member Bowen amended the motion to allow the town engineer to have discretion in drainage design. Council Member Kai concurred. Motion carried. Frank Cassidy stated that the ordinance was completely written, and he will need some time to physically change the ordinance before the Mayor signs it. � Ie asked for clarification that the discretion is only for the drainage issue and for what period of time is the di allowed and is the town engineer given complete discretion for existing projects, for projects that have a preliminary plat. There may be too much leeway to decide for ourselves how to change an ordinance. Mr. Cassidy noted that unbridled discretion cannot be given to any staff member because this is a legislative determination. Council Member Bowen asked if it would be better to have the ordinance brought back to Council. After discussion, it was determined to bring the item back to Council for consideration at the June 28, 2016 special meeting. Council Member Bowen withdrew the motion. A motion to continue the item to June 28, 2016 was made by Council Meniber McGorray and seconded by Council lM comber Bowen. 1 assed unanimously 6--0. June 21, 2016 Regular Council Meeting Minutes A5 Resolution No. 2016 -068 Relating to Utilities; adopting the Marana water Reclamation Facility Master flan. Presented by John Kmiec who summarized the Master flan prepared with Corolla Engineers. He went over the projections that helped guide them to where they are today. He began by discussing the Biolac Treatment System which has a current average flow of 0.370 million gallons per day, noting that the sludge disposal costs are increasing. I �e then reviewed the growth assumptions, treatment technologies and long -term operational costs. The option approved by Council was to build a 1.5 MGD conventional activated sludge facility. The total estimated cost is about $17.5M with an additional 20 percent for design, permitting and construction, or a total of $21 M. The design and permitting process is anticipated to be completed by the spring of 2017. Construction will begin upon completion of the design, and the plant should be ready for use by the spring of 2018. Motion to approve by Council Memb Ziegler, second by Council Member Bowen. Passed unanimously 6 -0. A6 PUBLIC FEARING: Resolution No. GFCFD 2016 -02 [ Marana Town Council acting as the Gladden Farms Community Facilities District Board of Directors] : A Resolution of the District Board of the Gladden Farms Community Facilities District, Pima County, Arizona, approving the final budget for the Gladden Farms Community Facilities District for the fiscal year beginning July 1, 2016 and ending .Tune 30, 201.7. Board Chair Honea opened the public hearing. Mr. Montague presented, noting that the tentative budget was adopted on May 17, and established an overall limit of approximately $2.2M. District staff ensured proper noticing of this hearing as required. No member of the public asked to speak. Chair Honea declared the public hearing closed. Motion to approve by Board Meuxber Bowen, second by Board Member McGorray. Passed un animously 6-0. A7 PUBLIC HEARING: Resolution No. GFCFD2 201.602 [ Marana Town Council acting as the Gladden Farms (Phase II) Community Facilities District Board of Directors] : A Resolution of the District Board of the Gladden Farms (Phase II) Community Facilities District, Pima County, Arizona, approving the final budget for the Gladden Farms (Phase II) Community Facilities District for the fiscal year beginning July 1, 2016 and ending June 30, 2017. Board Chair Honea opened the public hearing. Mr. Montague presented, noting that the tentative budget was adopted on May 17, and established an ad valorem tax of $.30 per $100 of assessed valuation. That is not anticipated based on the district's current status and level of activity. District staff ensured proper noticing of this hearing as required. No member of the public asked to speak. Chair Honea closed the public hearing. Motion to approve by Board Member Bowen, second by Board Member ,Ziegler. Passed un an info usly 6 - 0. A8 PUBLIC HEARING: Resolution No. SSCFD 2016 -02 [Marana Town Council acting as the Saguaro Springs Community Facilities District Board of Directors] : A. Resolution of the District Board of the Saguaro Springs Community Facilities District, Pima County, Arizona, approving the final budget for the Saguaro Springs Community Facilities District for the fiscal year beginning July 1, 2016 and ending .rune 30, 2017. Board Chair Honea opened the public hearing. Mr. Montague presented, noting that the tentative budget was adopted on May 17, and shortly thereafter district staff worked to ensure that the public hearing was properly noticed. The district board is asked to consider the adoption of the final budget which would maintain an ad valorem property tax of $.30 per $100 of assessed valuation. Currently, the district does not anticipate the issuance of debt immediately. There were no speakers from the public. Chair June 21 2016 Regular Council Meeting Minutes 7 Honea closed the public hearin Motion to approve b Board Member Bowen, second b Board Member McGorra Passed unanimousl 6-0. A9 PUBLIC HEARING: Resolution No. VFCFD 20.16-02: [Marana Town Council actin as the Vanderbilt Farms Communit Facilities District Board of Directors] : A Resolution of the District Board of the Vanderbilt Farms Communit Facilities District, Pima Count Arizona, approvin the final bud for the Vanderbilt Farms Communit Facilities District for the fiscal y ear be Jul 1, 2016 and endin June 30, 2017. Board Chair Honea opened the public hearin Mr. Monta presented, notin that the tentative bud was adopted on Ma 17, and shortl thereafter district staff worked to ensure that the public hearin was properl noticed. The district board is asked to consider the adoption of the final bud which would maintain an ad valorem propert tax of $.30 per $ 100 of assessed valuation to pa for certain operations and maintenance costs. There were no speakers from the public. Chair Honea closed the public hearin Motion to approve b Board Member Bowen, second b Board Me fiber Zie Passed unanimousl 6-0. ITEMS FOR DISCUSSION/POSSIBLE ACTION EXECUTIVE SESSIONS F[jr1',1] RE AGENDA ITEMS ADJOURNMENT. Motion to adjourn at 8:35 p.m. b Council Member McGorra second b Council Member Bowen. Passed unanimousl 6-0. CERTIFICA rl-,l ON I hereb certif that the fore are the true and correct minutes of the Marana Town Council meetin held on June 21, 2016. 1 further certif that a q uorum was present. ?c e I y n!(C4honson, Town Clerk June 21, 2016 Re Council Meetin Minutes