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HomeMy WebLinkAbout09-20-2016 Regular Council Meeting MinutesMARANA TOWN COUNCIL REGULAR COUNCIL MEETING MINUTES 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers, September 20, 2016, at or after 7:00 PM Ed Honea, Mayor Jon Post, Vice Mayor David Bowen, Council Member Patti Comerford, Council Member Herb Kai, Council Member Carol McGorray, Council Member Roxanne Ziegler, Council Member REGULAR COUNCIL MEETING CALL TO ORDER AND ROLL CALL. Mayor Honea called the meeting to order at 7:03 p.m. Town Clerk Bronson called roll. Vice Mayor Post was excused. There was a quorum present. PLEDGE OF ALLEGIANCEIINVOCATION /MOMENT OF SILENCE. Led by Mayor Honea. APPROVAL OF AGENDA. Motion to approve by Council Member Ziegler, second by Council 1Meniher McGorray. Passed una niously 6--0. CALL TO THE PUBLIC, At this time any member of the public is allowed to address the 'town Council on any issue within the jurisdiction of the Town Council, except for items scheduled for a Public Hearing at this meeting. The speaker may have up to three minutes to speak. Any persons wishing to address the Council must complete a speaker card located outside the Council Chambers and deliver it to the Town Clerk prior to the commencement of the meeting. Individuals addressing a meeting at the Call to the Public will not be provided with electronic technology capabilities beyond the existing voice amplification and recording capabilities in the facilities and the Town's overhead projector /document reader. Pursuant to the Arizona open Meeting Law, at the conclusion of Call to the Public, individual members of the September 20, 2016 Regular Council Meeting Minutes Council may respond to criticism made by those who have addressed the Council, and may ask staff to review the matter, or may ask that the matter be placed on a future agenda. David Morales spoke regarding the cancellation of the DAV Chapter 4 golf tournament scheduled for next weekend. The tournament was cancelled for lack of golfers. Any monies received for the tournament will be returned upon request. PROCLAMATIONS Pi Proclaiming September 26 -- October 2, 2016 Diaper Need Awareness Week (Jocelyn C. Bronson). Ms. Bronson noted that the Diaper Bank of Southern Arizona requested this proclamation, although no one from the diaper bank was able to attend tonight's meeting. She will forward the proclamation to them. Council Member McGorray noted that when the improvements to the Marana Food Bank are made later this year, anyone wanting to donate will be able to drop of diapers at the new facility. MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS, Mayor Honea reported on a meeting he had with the CEO of Oro Valley Hospital and learned that this hospital and others want to get organizations who are willing to work with them and become more involved in having their employees engage in preventive medicine. He noted that it was his understanding that insurance companies are picking up 100 percent of the costs. MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS. Mr. Davidson reminded everyone to mark their calendars for October 15 "', the annual Cotton Festival at the Marana Heritage Park. Social media advertising will begin soon. This is a great community group involving nonprofits and student groups. It's more like a country fair. Information is available on the town's website and on Maranaevents.com. PRESENTATIONS CONSENT AGENDA. Motion to approve by Council Mepniber Ziegler, second by Council Member Bowen. Passed unanimously 6-0. The Consent Agenda contains items requiring action by the Council which are generally routine items not requiring Council discussion. A single motion and affirmative vote will approve all items on the Consent Agenda, including any resolutions or ordinances. Prior to a motion to approve the Consent Agenda, any Council member may remove any item from the Consent Agenda and that item will be discussed and voted upon separately. C I Resolution No. 2016-092 Relating to Utilities; authorizing the expansion of the Marana Water Department's water service area to include a portion of Tucson Water's Peppertree Ranch contracted service area in exchange for Tucson Water's expansion of its Dove Mountain contracted service area to serve a proposed Marana Unified School District school site (John Kmiec) September 20, 2016 Regular Council Meeting Minutes 2 C2 Resolution No. 2016 -093 Relating to Development; approving a final plat for Del Webb at Dove Mountain V, Lots 344 -384 and Common Areas "A" (Private Streets), "B" (Drainage /Open Space) and "C" (Lift Station) generally located south of the intersection of Rim Trail and Bright Angel Trail (Steve Cheslak) C3 Resolution No. 201.6 -094 Relating to Public works; approving and authorizing the Mayor to execute the wildlife Linkages Amendment to Intergovernmental Transportation Funding Agreement between the Regional Transportation Authority of Pima County and the Town of Marana for Construction of Improvements to Tangerine Road — Dove Mountain Boulevard/Twin Peaks Road to La Canada Drive (Frank Cassidy) C4 Resolution No. 2016 -095 Relating to Municipal Court; approving and authorizing the Mayor to execute an intergovernmental agreement between the Town of Marana and Santa Cruz County for incarceration of municipal prisoners for the period of July 1, 2016 through June 30, 2017 (Jane Fairall) C5 Resolution No. 2016 -096 Relating to Municipal Court; approving the reappointment of Kenneth Bowman as magistrate pro- tempore for the Marana Municipal Court (Laine Sklar) C6 Approval of Regular Council Minutes from September 6, 2016 and approval of Study Session Minutes from September 13, 2016 (Jocelyn C. Bronson) LIQUOR. LICENSES III Relating to Liquor Licenses; recommendation to the Arizona Department of Liquor Licenses and Control regarding a new series 12 restaurant liquor license application submitted by Carlos Garcia Duran on behalf of Mariscos Chihuahua, located at 4185 W. Ina Road, Tucson, Arizona 85741 (Jocelyn C. Bronson). Ms. Bronson noted that this application was properly reviewed and processed by staff, no protests were received, and staff is recommending approval. Motion to approve by Council Member Bowen, second by Council Member Icai. Passed unanimously 6-0. 1-42 Relating to Liquor Licenses; recommendation to the Arizona. Department of Liquor Licenses and Control regarding a special event liquor license application submitted by Patrick R. Nilz on behalf of Marana Heritage Conservancy for the Marana Cotton Festival to be held on October 15, 2016 (Jocelyn C. Bronson). Ms. Bronson noted that this application is part of the Cotton Festival event and has been properly reviewed and processed, and staff is recommending approval. Motion to approve by Council Member McGorray, second by Council Meniber Bowen. Passel unanimously 6 -0. BOARDS, COMMISSIONS AND COMMITTEES BI Relating to Boards, Commissions and Committees; selecting three potential topics for the Fall 2016 Marana Citizens' Forum (Jocelyn Bronson). Ms. Bronson noted that the topic selection list was placed at each Council seat for the Fall 2016 Forum session. She then introduced Heath Vescovi to give more detail for the topics. Mr. Vescovi asked that the tally September 20, 2016 Regular Council Meeting Minutes 3 sheets be returned to either him or Ms. Bronson so that staff can take Council - approved items to the Forum delegates at their first orientation meeting on September 29 Council Member .Ziegler noted that one of the topics was a Buy Local Campaign. She asked Mr. Davidson if the town's program was similar to Oro valley's which appears to have diminished. Mr. Davidson responded that Oro valley took a different approach from Marana's. Theirs was an actual purchase made by town residents at their town hall that loaded money onto a card, but our campaign has been focused on making citizens aware of Marana businesses through advertising and the use of mobile apps. The Marana Chamber has been engaged in those types of things. Our pr ogram is more traditional. C�[IM10411 WIT0 1 4091 Al Resolution No. 2016-097 Relating to Community; creating the Town of Marana Youth Legacy Award for exemplary youth achievement in the Marana community. Presented by Vickie Hathaway who began by noting that this award is complimentary to some of the town's existing awards. The town is a strong supporter of youth opportunities and engagement. Part of our strategic plan talks about our collaborations with the Marana school district. we have the Marana 2.0 program which began last year where we invite high school students to come to our organization and learn about local government through firsthand experience. Also explored was Marana Citizens' Forum representation as well as other ways for youth to be involved on a higher level. This Marana Youth Legacy Award evolved from our experience with the group of students who went to Colorado in June for the All America Cities competition. Their enthusiasm, talent, perspective, commitment other scholastic and commu -based programs they are involved with is exciting and impressive, especially their presentation at this national competition on how to showcase programs that promote heart, body and mind. Working with this group, we realized not only how important and talented our youth citizens are, but how important it is to find more ways to engage with them and award and recognize them. For the Marana Youth Legacy Award, we are looking at nominees whose work and ethics benefit the community. She then listed some of the criteria for candidates. This award will be awarded in conjunction with the branding iron and crystal legacy awards. In a departure from past years when these awards were given out at a Rotary dinner, staff is exploring giving this award at Founders' Day. In response to a question from Council, staff would like this first award to be given to the 23 students who participated at the All America Cities competition but they could also be given to individuals in future years. Ms. Hathaway also addressed the nomination process as well as how the selection committee was formed, using examples from resolutions for other awards. Motion to approve b y Council Member Bowen, second by Council Member McCr`orray. Passed unanimously 6-0. ITEMS FOR DISCUSSIONIPOSSII3LE ACTION DI Relating to Community Affairs; discussion and possible action regarding MI 4C Iealthcare's both Anniversary celebration, including the opportunity for the Town to become a sponsor and the funding options to support a sponsorship. Mr. Davidson reported that during a September 20, 2016 Regular Council Meeting Minutes 4 recent meeting with a MHC Healthcare representative related to their 60"' anniversary celebration next year. What is unique is that next year will be the town's 40 anniversary and the Chamber of Commerce's 30"' anniversary — milestone anniversaries within the town. MHC is putting together a series of events to celebrate that milestone, one of which is a big dinner they will be hosting that is also designed as a community -wide fundraiser at the Dove Mountain Ritz Carlton. Before Council tonight are the sponsorship package options. There was an ala carte list, but nothing that he could see would benefit the town. As an example, you could pay $20K for the keynote speaker and other random. items. For the dinner, we included the options for gold, silver and bronze if the Council wants to participate. Each of those options includes a table of 10 with a little advertising; the silver and gold with the same thing but a little more advertising. Council Member Kai asked if staff had any recommendations on the sponsorship level that is in line with our budget. Mr. Davidson responded that our primary purpose is not to do charitable fundraising, so his recommendation would be the bronze level at $3,000 which includes a table of 10 for Council and key staff. We would have a little advertising to say "Congratulations to MHC Healthcare," or we could put something in there about the town's 40"' anniversary or the Chamber's 30"' anniversary. Mayor I3onea and Council Member McGorray noted that MHC Healthcare has been a great partner and asset to the community, and he likes the bronze level. Co uneil Member Kai mo ved to participate in th e bronze level sponsor sh ip for $3, 000, secon ded b Council Member Ziegler. Passed unaninnously 6 -0. D2 Relating to Legislation and Government Actions; discussion and possible action regarding all pending state, federal, and local legislation/government actions and on recent and upcoming meetings of the other governmental bodies (Gilbert Davidson). No activity as the legislature is out of session. EXECUTIVE SESSIONS. Motion to go into executive session on Item E2 at 7:29 p.m. by Council Member .Ziegler, second by Council Member McGorray. Passed unaninlously 6-0. Pursuant to A.R.S. § 38- 431.03, the Town Council may vote to go into executive session, which will not be open to the public, to discuss certain matters. El Executive Session pursuant to A.R.S. §38-431.03 (A)(3), Council may ask for discussion or consultation for legal advice with the Town Attorney concerning any matter listed on this agenda. E2 Executive Session pursuant to A.R.S. §38-431.03 (A )(1) to discuss and evaluate the performance of Town Manager Gilbert Davidson. No action required. FUTURE AGENDA ITEMS 'Notwithstanding the mayor's discretion regarding the items to be placed on the agenda, if three or more Council members request that an item be placed on the agenda, it must be placed on the agenda for the second regular Town Council meeting after the date of the request, pursuant to Marana Town Code Section 2- 4 -2(B). September 20, 2016 Regular Council Meeting Minutes 5 ADJOURNMENT. Motion to ad at 8:15 p.m. b Council Member McGorra second b Council Member Bowen. Passed unanimousl 6-0. CERTIFICATION I hereb certif that the fore are the true and correct minutes of the Marana Town Council meetin held on September 20, 2016. 1 further certif that a q uorum was present. ff celyn C #onson, Town Clerk N M ; ANNA /10#� September 20, 20 16 Re Council Meetin Minutes