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HomeMy WebLinkAbout10-04-2016 Regular Council Meeting MinutesMARANA TOWN COUNCIL REGULAR COUNCIL MEETING MINUTES 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers, October 4, 2016, at or after 7:00 PM Ed Ilonea, Mayor .Ion Post, Vice Mayor David Bowen, Council Member Patti Comerford, Council Member Herb Kai, Council Member Carol McOorray, Council Member Roxanne Ziegler, Council Member REGULAR COUNCIL MEETING GALL TO ORDER AND ROLL CALL. Mayor Honea called the meeting; to order at 7:01 p.m. Town Clerli Bronson called roll. All Council Members were present except Vice Mayor Post, who was excused. PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE. Led by Mayor Honea., APPROVAL OF AGENDA. Motion to c�,���rove b Council Member McGorray, second by Council Member Ziegler. Passed unanimously 6 -0. CALL TO THE PUBLIC. No speak cards were presented. PROCLAMATIONS P 1 Proclaiming October 23 -- 31, 2016 Marana Red Ribbon week. Ms. Bronson noted that the proclamation would be made part of the permanent record but would not be read. MAYOR AND COUNCIL REPORTS: SUMMARY Or CURRENT EVENTS. No reports. October 4, 2016 Regular Council Meeting Minutes MANAGER'S REPORT: SUMMARY of CURRENT EVENTS. Gilbert Davl*dson noted that the monthly Executive Report on activity is out and available for review. PRESENTATIONS CONSENT AGENDA. Motion to approve by Council Member I(ai, second by Council Member McGorray. Passed unanimously 6--0. C1 Resolution No, 2016098 Relating to Personnel; approving and adopting amendments to the Town's Personnel Policies and Procedures, revising Chapter 3 - Classification and Compensation, Chapter 6 - Performance Management and Employee Development, and Chapter 8 - Termination of Employment (Curry C. Hale) C2 Resolution No. 2016-099 Relating to Municipal Court; approving the appointment of Michael Aaron, Maria Davila, Alfred McDonald, and Ronald Newman as magistrates pro tempore for the Marana Municipal Court (Laine Sklar) C3 Resolution No. 2016- 100 Relating to Utilities; approving and authorizing the Mayor to sign a water Service and Settlement Agreement with the Lottie Kurcz Revocable Trust ('rank Cassidy) C4 Resolution No. 2016 -101 Relating to Police Department; approving and authorizing the Mayor to execute an intergovernmental agreement between the Town of Marana and other public agencies to create an Arizona Child Abduction Response Team (Libby Shelton) C5 Resolution No. 2016-102 Relating to Public works; approving and authorizing the Mayor to sign an Intergovernmental Agreement and Agreement among the State of Arizona, the Town of Marana, and the Pima Association of Governments relating to Ina Road Traffic Interchange and Ina Road Improvements, Silverbell Road to Camino de la Cruz (Keith Brann) C6 Resolution No. 2016 -103 Relating to Special Events; approving and authorizing the Mayor to execute an agreement between the Town of Marana and Marana Chamber of Commerce, Inc. regarding the presentation of the 2016 Big Green Event (Jane F airall) C7 Approval of Regular Council Meeting Minutes from September 20, 2016 (Jocelyn C. Bronson) LIQUOR LICENSES L I Relating to Liquor Licenses; recommendation to the Arizona Department of Liquor Licenses and Control regarding a special event liquor license application submitted by Patrick R. Nilz on behalf of the Marana Heritage Conservancy for Marana Game Day with Cornhole Tournament to be held on November 5, 2016. Ms. Bronson noted that the application had been properly reviewed and process. Staff recommends approval. Motion to approve by Council Member Bo)ven, second b Council Mevnzber Ziegler. Passed unanimously 6--0. October 4, 2016 Regular Council Meeting Minutes 2 BOARDS, COMMISSIONS AND COMMITTEES COUNCIL .ACTION Al Resolution No. 201 6 -104 Relating to Parks and Recreation; approving and authorizing Town staff~ to implement the Parks, Recreation, Trails and Open Space 5 Year Update and Strategic Plan dated October 2016 (Cynthia Nemeth- Briehn). Presented by Shannon Shu a, Senior Planner in Development Services and presenting on behalf of the Parks & Recreation department. Ms. Shula reviewed the nine -month collaborative process with the University of Arizona, College of Architecture Planning & Landscape Architecture. This was a capstone process which included a public outreach campaign, performance benchmarks for local J urisdictions, inventory of assets, identification of underserved level of service areas and a suitability spatial analysis for future parks, trails and open spaces. Existing policies were reviewed, and recommendations made for new policies as well as branding solutions for some of the parks. The public participation process was a five -week online survey, and the results indicated that overall, the town is doing a great job. open space suitability was also reviewed. There are a lot of great view sheds, parks, and trails that can be preserved or conserved for future use. The other component of the policy was habitat. The town serves as a major corridor between the Tortolita Mountains and Saguaro National Park, and we identified some of those wildlife corridors for future preservation. Some of the policy would include maintaining that connectivity and preserve some of the open space on those trails for future use. As a town our parks have grown from 523 acres to 872 acres. Two types of level of service analyses were done. One looked at the size of parks from neighborhood park to district park. Each serves a different population. There are some areas lacking parks, so as the town grows, those areas would be under consideration for establishing future parks. The other analysis was looking at existing park acreage and comparing that to population. Overall as a town, from 2010 when we had a 5.61 level of service, we have grown to 12.46. As a town, we are doing well at providing parks and facilities to our residents. Some of the public recommendations for improvements were more shade structures, park benches and looking at underserved areas such as the Colonias and establishing pocket parks. The other consideration was trails. We currently have 110 miles of trails within the town, 54 of which the town maintains. Also observed were areas of disconnect. That is something to keep in mind as we loot{ at future trail expansion. .Another question arose as to how to expand attendance in our signature events. We know that many people are starting to attend our events from across the region, and we want to increase that number through promotional efforts. One of the stakeholders meeting pointed out the need for more heritage and equestrian facilities on the west side. Policy recommendations included promoting existing facilities and look at ways to find new facilities or areas to host events. .Another recommendation would be to expand more on future trail expansion by creating partnerships with local jurisdictions. The other was establishing signage between the different user groups. with respect to programs, 82 percent of residents also feel that our parks are excellent. Over 53 percent participate in some type of town program. Youth league participation October 4, 2016 Regular Council Meeting Minutes 3 has increased from 40 percent to 78, and that creates a need for more ball fields. Ninety percent of residents who responded to the survey indicated that facility maintenance is rated as good /excellent. About 42 percent of that number visit our parks at least once a week. There is still a large desire for some type of aquatic facility. A huge accomplishment was opening the splash pad at Gladden Park. Of course, there are ways to improve facility maintenance and creating standards for more frequent inspection and maintenance; and looking into planned budgeting as part of the initial design feature. with respect to finance and implementation, in 2010 we approved the Parks and Recreation Master Plan, and that plan suggested an impact study. In 2014, the Council approved the parks development impact fee. Because of that, we are able to continue to provide resources for parr facilities and amenities for our residents. Another policy recommendation would be to continuing to explore joint facility uses and look into new funding and revenue options and prioritize park improvements. The last element is the design and branding. This was added toward the end of the plan development. An analysis was done based on the type of region and came up with a Density Transect Analysis comparing the character of urban core areas and rural areas and what types of vegetation are most amenable to both. Motion to approve by Council Member McGorray, second by Council Member Ziegler. Passed unanlnxously 6-0. Mr. Davidson. took a moment to recognize the work and contributions that Ms. Shula put into bringing this project to its current status. A2 Resolution N'o. 2016 -105 Relating to Personnel; approving and adopting amendments to the Town's Personnel Policies and Procedures, revising Chapter 3 — Classification and Compensation by adding new Policy 3 -11 "Severance Benefits" (Curry C. Hale). Presented by Jane Fairall. Ms. Fairall noted that this item will add a new policy that would allow for severance benefits in particular circumstances. The policy would apply only to unclassified employees who are terminated without cause or who resign in lieu of termination without cause. Generally, unclassified positions are department heads who are at -well employees who are not entitled to an appeal by the PARB if they are terminated or something of that nature. Most often a termination without cause would occur due to a change in leadership is needed as opposed to any wrongdoing. The way the policy is written, the town manager would have the discretion, depending on the circumstances, to provide that employee with severance benefits of up to three months' pay and up to three months' payment of COBRA premiums. This is similar to what we have done in the past on a case by case basis when we have had some terminations without cause or resignations of department heads. we've brought severance packages to Council on an individual basis and asked for approval. The last couple of that we have done have been this same package being presented tonight. This would allow the town manager to do that within the parameters set by the policy and approved by the Council without having to bring every specific case back to Council. This policy would not apply to a voluntary resignation or retirement or to a termination for cause. Employees in those circumstances would not be entitled to any severance benefits. A. person who is receiving severance benefits would be required to sign a severance agreement waiving any and all claims against the town which is similar to what we've done in the past, but we would put that in the policy. Mayor Honea asked for clarification that October 4, 2016 Regular Council Meeting Minutes 4 the emplo affected b this polic would be at-will emplo Ms. Fairall confirmed this. Council Member Zie asked if the three months' severance was across the board or if it could be adjusted for len of service to the town. Ms. Fairall responded that staff did consider some t of scale and ultimatel decided to g o with a base packa that would be simple and appl across the board. But there is nothin within the polic that would prevent the town mana or Human Resources from brin to the Council for approval somethin more extensive if we felt that circumstances warranted it. This polic was meant to be somethin we could do for basic terminations. Motion to approve b Council Member Boiven, second b y Council Member Zie Passed unanimousl 6-0. ITEMS FOR DISCUSSION/POSSIBLE ACTION DI Relatin to Le and Government Actions discussion and possible action re all pendin state, federal, and local le actions and on recent and upcomin meetin of the other g overnmental bodies ( Gilbert Davidson). No items. EXECUTIVE SESSIONS El Executive Session pursuant to A.R.S. § 38-431.03 (A Council ma ask for discussion or consultation for le advice with the Town Attorne concernin an matter listed on this a FUTURE AGENDA ITEMS Notwithstandin the ma discretion re the items to be placed on the a if three or more Council members re that an item be placed on the a it must be placed on the a for the second re Town Council meetin after the date of the re pursuant to Marana Town Code Section 2-4-2(B). ADJOURNMENT. Motion to adjourn at 7:23 p.m. b Council Member McGorra second b Council Member Kai. Passed unanimousl 6-0. CERTIFICATION I hereb certif that the fore are the true and correct minutes of the Marana Town Council meetin held on October 4, 2016. 1 further certif that a q uorum was present. N celyn C. rons Clerk 7 M AN 7 October 4, 2016 Re Council Meetin Minutes