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Home My WebLink About11-01-2016 Regular Council Meeting MinutesMARANA TOWN COUNCIL REGULAR COUNCIL MEETING MINUTES 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers, November 1, 2016, at or after 7:00 PM Ed Honea, Mayor Jon Post, Vice Mayor David Bowen, Council Member Patti Comerford, Council Member Herb Kai, Council Member Carol McGorray, Council Member Roxanne Ziegler, Council Member REGULAR COUNCIL MEETING CALL TO ORDER AND ROLL CALL. Mayor Honea called the meeting to order at 7 :03 p.m. Town Clerk Bronson called roll. All Council Members were present. PLEDGE OF ALLEGIANCEIINVOCATIONIMOMENT OF SILENCE. Led by Mayor Tlonea, APPROVAL OF AGENDA, Motion to a p,�rove b Council Member McGorray, s econd by Cotincil Member Bowen, Passed tencani'mously. CALL TO THE PUBLIC, Richard Chamberlain, Patricia Smallsread, Richard Sponenbergh, Kelly Cutlip, all residents on west Horizon Ridge Drive, in Canyon Pass, which abuts the proposed development of the Tapestry property to the south. All speakers presented their concerns regarding the proposed Tapestry development. Randy Shepherd, a resident of The Bluffs, spoke requesting that the Council reject this proposed rezoning. PROCLAMATIONS MAYOR AND COUNCIL REPORTS: SUMMARY OF CURR ENT EVENTS. Council Members Ziegler and McGorray reported on the Dove Mountain in the Park event held October 22 They both acknowledged and thanked Don and Georgia Duncan for the many November 1, 2016 Regular Council Meeting Minutes hours of work they put into the event. Council Member Kai reported on the Airport's open house event, held October 29 MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS Mr. Davidson reported that the Council Executive Report for October would be available next week. PRESENTATIONS CONSENT AGENDA. Motion to approve by Council Member Ziegler, second by Council Member McGorray. Passed unanimously. The Consent Agenda contains items requiring action by the Council which are generally routine items not requiring Council discussion. A single motion and affirmative vote will approve all items on the Consent Agenda, including any resolutions or ordinances. Prior to a motion to approve the Consent Agenda, any Council member may remove any item from the Consent Agenda and that item will be discussed and voted upon separately. C1 Resolution No. 2016-116: Relating to Elections; approving and authorizing the Mayor to execute an intergovernmental agreement between the Town of Marana and Pima County for election services for the period of January 1, 2017 through December 31, 2021 (Jane Pairall) C2 Resolution No. 2016-117 Relating to Parks and Recreation; approving and authorizing the Mayor to execute an agreement between the Town of Marana and Desert Bluegrass Association regarding the planning, development and presentation of the 2017 Marana Bluegrass Festival (Cynthia Nemeth- Briehn) C3 Resolution No. 2016.118 Relating to Police Department; approving and authorizing the Chief of Police to execute the State Plan of Operations Between the State of .Arizona and the Marana Police Department for participation in the U.S. Department of Defense LESO Program (Libby Shelton) C4 Approval of Study Session Meeting Minutes from October 11, 2016 and approval of Regular Council Meeting Minutes from October 18, 2016 (Jocelyn C. Bronson) LIQUOR LICENSES L I Relating to Liquor Licenses; recommendation to the Arizona Department of Liquor Licenses and Control regarding a New License Series #12 Restaurant liquor license application submitted by Rong Yun zheng on behalf of New Town Buffet located at 8500 N. Cracker Barrel Road, Marana, Arizona 85743 (Jocelyn C. Bronson). Ms. Bronson noted that the application had been properly reviewed and posted and that staff was recommending approval. Motion to approve by mice Mayor Past, second by Council Member Kai. Passed unanimously. BOARDS, COMMISSIONS AND COMMITTEES November 1, 2016 Regular Council Meeting Minutes 2 COUNCIL ACTION Al PUBLIC HEARING: ordinance No. 2016.021 Relating to Development; amending the Marana Land Development Code Title 16 (Signs), Section 16-14-37, adding provisions for Road Construction Area Signs, temporary signs for existing land uses located within a commercial or industrial zoning district and within an area subject to long-term or substantial roadway construction activity; and establishing an effective date (Brian D. Varney) Resolution No. 2016-119 Relating to Development; declaring as a public record filed with. the Town Clerk the amendments adopted by ordinance No. 2016.021, amending the Marana Land Development Code Title 16 (Signs), Section 16- 14 -37, adding provisions for :Road Construction Area Signs, temporary signs for existing land uses located within a commercial or industrial zoning district and within an area subject to long -Merin or substantial roadway construction activity (Brian D. Varney) Ryan Mahoney, Development Services Director, presented this item after Mayor Honea opened the public hearing. Mr. Mahoney reminded Council that this had been brought to their attention at a previous work session. This change would help to alleviate some of the issues the traveling public may encounter during construction events. This was spurred by the closure of the traffic interchange at I-10/Ina Road. The one in question this evening is to allow for temporary signage which would extend beyond Ina to other construction projects with similar impact in the future. Businesses would be able to display a temporary sign per frontage on their own property totaling 40 square feet for each sign. In addition, they would be able to have an A- frame sign within 20 feet of the building that they rent or own. This would especially help those businesses along Ina Road which are located behind other buildings. Staff recommends approval. Mr. Mahoney also noted that Ramon Armenta in the Communications department came up with a branding program that the town would put up in our own right-of-way, letting people know that businesses are open to come eat, shop and play. In addition, the town would be able to distribute a five -by -five notecard to all of the businesses, letting them know that a change has occurred within the town code. This could also be distributed during a business walls with the Chamber of Commerce, and could be a big benefit to them. The card would say here is the link to our website; fill out an application at no charge for the sign and within 24 hours they would have an approval as long as they met the size requirements. It's a great way to let people know about these services and that they are available to them. There were no speakers who wished to address this item. Mayor I Ionea closed the public hearing and asked for Council's pleasure. 1 unanimously upon nxotxon by Council Member Bowen, and second by Vice Mayor Post. A2 Resolution No. 2016 -120 Relating to Public works; approving and authorizing the Mayor to sign an Acquisition Agreement & Administrative Settlement for the purchase of property rights needed from Pep Boys Manny Moe & Jack of California for the Camino Martin/Jeremy Place Reconstruction Project, Town of Marana Project No. S1 (`rank Cassidy). Mr. Cassidy noted that this is on the regular agenda in case anyone wanted to talk about the number and the basis for the settlement, Council could go into executive session for further explanation by Mr. Cassidy. But the entire agreement is in the Council materials. November 1, 2016 Regular Council Meeting Minutes 3 Motion to approve by Council Member ,Ziegler, second by Council lMleniber Kai. Passed unanruzous y. A3 Resolution No. 2016-12 1 : Relating to Administration; approving the transfer of up to $85,000 in budgeted expenditure authority from the General Fund contingency line item in the fiscal year 2016-2017 budget to the Parks and Recreation landscape maintenance account for expenses related to Phase I of the Marana Main Street Tree Plan (Cynthia Nemeth - Briehn). Ms. Nemeth -- Briehn began with background information including the fact that M.arana has a Tree City USA designation. She also noted the current condition of some of the tree specimens that were planted I I years ago which in part is caused by a failing and incorrectly placed irrigation system. The only trees that would be re-planted are those that are failing. Project considerations are to plant a variety of drought and heat resistant trees and trees that are fast to moderate growers and that provide color. Also being considered for installation is conduit for future electrical enhancements suitable for attractive urban lighting and special events as well as a commercial grade irrigation system that is accessible for repairs. In terms of treating existing trees is to establish a proper water distribution system with a new irrigation system, establish deeper tree wells, monitor the irrigation schedule and the amount of water trees are receiving juxtaposed on the time of year and ensure that staff is well - trained in proper pruning practices. The first phase using the contingency funds would be to install a commercial grade irrigation system, prepare for future electrical enhancements by installing conduit, and replace the worst trees with new plantings by the end of this year. The distressed trees would most likely not be replanted and would have to be sacrificed. The second phase for FY 2018 would be to replace the remaining stunted trees and plant additional shrubs as necessary. This phase would be funded through the Parks & Recreation landscape maintenance fund. This would be a one -time funding request. Maintenance would be part of the ongoing department budget. In response to a question by Council Member Kai, the water available to use for irrigation is potable water. The closest source of reclaimed water is at the Luckett Road treatment plant. There have been talks with CMID in the past about some of the ways the town alight be able to partner with them for some irrigation water, but that is another project that requires quite a bit of engineering. Motion to approve by Vice Mayor Post, second by Council Member Kai. Passed unanimously. ITEMS FOR DISCUSSIONII'OSSIBLE ACTION DI Relating to Legislation and Government Actions; discussion and possible action regarding all pending state, federal, and local legislation /government actions and on recent and upcoming meetings of the other governmental bodies (Gilbert Davidson) EXECUTIVE SESSIONS Pursuant to A.R.S. § 38-431.03, the Town Council may vote to go into executive session, which will not be open to the public, to discuss certain matters. 1 1 Executive Session pursuant to A.R.S. X38- 431.03 (A)(3), Council may ask for discussion or consultation for legal advice with the Town Attorney concerning any matter listed on this agenda. November 1. 2016 Regular Council Meeting Minutes 4 E2 Executive session pursuant to A.R.S. § 38-431.03(A)(4) and (7) to discuss with the Town's attorne and representatives the terms of a proposed purchase of Camino Martin ri of-wa from Pep Bo Mann Moe & Jack of California (this item relates to and should occur, if at all, before Council Action A2 on toni a FUTURE AGENDA ITEMS Notwithstandin the ma discretion re the items to be placed on the a if three or more Council members re that an item be placed on the a it must be placed on the a for the second re Town Council meetin after the date of the re pursuant to Marana Town Code Section 2-4-2(B). ADJOUIZNMEN r r. Motion to ad at 7:44 p.m. b Council Member McGorra second b Vice Ma Post, Passed unanimousl J SUM 40_ WT1W , TfykLM I hereb certif that the fore are the true and correct minutes of the Marana Town Council meetin held on November 1, 2016. 1 further certif that a q uorum was present. J E C. Vonson, Town Clerk ( ()MAAA RN '7 . , ():0000 14, � , November 1, 2016 Re Council Meetin Minutes