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HomeMy WebLinkAbout11-15-2016 Regular Council Meeting MinutesMARANA TOWN COUNCIL REGULAR COUNCIL MEETING MINUTES 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers, November 15, 2016, at or after 7:00 PM Ed Honea, Mayor Jon Post, , Vice Mayor David Bowen, Council Member Patti Comerford, Council Member Herb Kai, Council Member Carol McGorray, Council Member Roxanne Ziegler, Council Member REGULAR COUNCIL MEETING CALL TO ORDER AND ROLL CALL. Mayor Honea called the meeting to order at 7:08 p.m. Town Clerk Bronson called roll. All Council Members were present. PLEDGE OF ALLE(�IANCEIINVOCATIONIMOMENT OF SILENCE. Led by Mayor Honea. APPROVAL OF AGENDA. Motion to approve the agenda as amended by removing items A2 and .L.2 and moving Item PI before Call to the Public by Vice Mayor Post, second b Council Member Bowen. Passed unanimously. CALL TO THE PUBLIC. Relating to their concerns regarding the "Tapestry development, the speakers were Randy Shepherd, Michael Jones, Jack Peil, Phyliss Salmond, Robert Irwin, Illll Brannon, Michael Morgan, William Janskl, Greg Norwlck, and Ed Ream PROCLAMATIONS I Proclaiming Davis- Monthan Air Force Base is "America's Asset and a Regional. Treasure" located in Tucson, Arizona (Jocelyn C. Bronson). The proclamation was not read but was made a part of the permanent record, November 15, 2016 Regular Council Meeting Minutes MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS. Ma Honea noted that last Frida he and Couned Member Comerford attended the YMCA Militar Ball at the Tucson Convention Center. MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS. Gilbert Davidson reported that the monthl executive report of the departmental activities is available on the town's website. He also noted that one of the town's si events., the Holida 'free Li will be at the turnaround north of the municipal complex from 3-8 p.rn. on Saturda December 3, 2016, There will be -food trucks, entertainment and activities for y outh as well as the official tree li g htin g . PRESENTATIONS P 1. Relatin to Boards, Commissions and Committees discussion, consideration and p 'ble direction re recommendations from the Fall 2016 Marana Citizens' Forum on the po ssible topic "Complex Multi-Event Plan" ( Jocel y n C. Bronson). Ms. Bronson introduced the dele from the Citizens' Forum, and Heath Vescovi-Chiordi introduced the topic and the presenter, Don Winfield. Mr. Winfield be with the dele decidin to focus on the recentl adopted Parks & Recreation Master Plan and re data to help them compile an extensive list of issues, g oals and objectives. The be with current assets, where the infrastructure exists, demo g aps in the current pro pro and services to be offered, accessibilit placement and connectivit technolo implementation, a tourism focus, current CIP projects and promotion and marketin efforts. Dele then pared that information down to the four most immediatel actionable items: asset au connectivit and technolo implementation, parkin and accessibilit and recreation pro 'The first recommendation included facilit additions and improvements such as a performance venue at the Herita Park, partnerships with the school district, the Universit of Arizona, Pima Communit Colle and Arizona Theater Compan protection of existin revenue streams and explore new ones as well as improve bathrooms at park facilities. The second recommendation was to connect parks throu technolo and ph means. Parkin and accessibilit was the third recommendation, and the fourth recommendation was to elevate and enhance Parks & Recreation pro Mr. Winfield concluded with next steps such as surve the public on ideas the ma consider vital to this effort. He thanked staff and the Council for allowin the dele to have this opportunit to participate in their communit CONSENT AGENDA. Motion b Council Member Zie second b Vice Ma Post to approve the Consent A Passed unanimousl C1 Ordinance No. 2016.022: Relatin to Personnel ratif the approval and adoption of Polic 3-11 ( "Severance Benefits") of the Town's Personnel Policies and Procedures as previousl adopted b Marana Resolution No. 2016-105 ( Jane Fairall) C2 Resolution No. 2016-122: Relatin to Special Events addin the Marana Founders' Da event to the Town of Marana Si Event Series (Vickie Hathawa November 15, 2016 Re Council Meetin Minutes 2 C3 Resolution No. 2016 -123 Relating to Public Works; approving and authorizing the Mayor to sign an Intergovernmental Agreement between the State of Arizona and the Town of Marana relating to traffic signal communication and management (Scott Leska) C4 resolution No. 2016 -124 Relating to the Police Department, approving and authorizing the Town Manager to execute a Subgrantee Agreement with the Arizona Department of Homeland Security for purposes of receiving funds under the 2016 operation Stonegarden Grant Program (Lisa Shafer) C.5 Approval of Regular Council Meeting Minutes from November 1, 2016 (Jocelyn C. Bronson) LIQUOR LICENSES L 1 Relating to Liquor Licenses; recommendation to the Arizona Department of Liquor Licenses and. Control regarding a Location Transfer Series #7 Beer and Wine Bar liquor license application submitted by John Edward Baxla on behalf of Peter Piper Pizza #58, located at 3741 W. Ina Road #125, Tucson, Arizona 85741. (Jocelyn C. Bronson). Ms. Bronson noted that this application was properly posted and reviewed, and staff recommends approval. Motion to nl)pro re by Vice Mayor yor Post, second by Council Member Kai. Passed un an info usry. L2 Relating to Liquor I-.1censes; recommendation to the Arizona Department of Liquor Licenses and Control regarding a special event liquor license application submitted by Stephanie Beate I hunter on behalf of Humane Society of Southern .Arizona for Bikes, Barks & Brews to be held on December 10, 2016 (Jocelyn C. Bronson). Withdrawn by the applicant. BOARDS, COMMISSIONS AND COMMITTEES COUNCIL ACTION Al Resolution No. 2016 -125 Relating to Administration; approving the transfer of $370,000 in budgeted expenditure authority from the General Fund contingency line item to the restricted budget line items within the Police Department for unanticipated costs in the fiscal year 2015-2016 budget (Erik Montague). Mr. Montague provided a financial update on. the preliminary result of the FY 2016 general fund as part of the basis for the budget adjustment under consideration. The focus will be on the general fund. The audit will be finalized and the opinion rendered in December. He discussed some of the anomalies or variances which mostly have to do with some of the budgeted numbers based on past reports from the Arizona Department of revenue. When the tax journals were changed in 2015, we only had a limited amount of data to budget for. overall for all general fund revenues, sales taxes are a little over six percent of what had been budgeted. State shared revenues are in line with what we had, budgeted for the year. There was a variance in the HURF for additional gas tax collected. From licenses, permits and fees, we collected more than we anticipated, so year over year the numbers are reasonably consistent. In summarizing the general fund, we had anticipated dipping into reserves up to $ 1 OM, and within that number is contingency and contributions to one time prgj ects and programs such as the downtown sewer conveyance system. Next, Mr. Montague November 15, 2016 Regular Council Meeting Minutes 3 discussed reserves and fund balances. We still exceed the targeted and required 25 percent in reserves. Lastly, he discussed moving $370K from contingency to the police department primarily for two reasons. one has to do with a yearend accrual or 13 month closing. This adjustment is a normal adjustment and not unusual but is outside the control of the department. 'The second is the rate for the workers' compensation insurance. The increase wasn't due to any significant event or issues, just the overall insurance rate. There were a couple of significant events in earlier years which drove the risk factor up to recoup some of those claims. 'The Human Resources department, along with other departments, has been working over the past year to identify opportunities such as additional saf6ty training to get those claims down, and we are seeing a positive trend as the number of claims has decreased, but it will take an additional year to transition out. The numbers he just showed Council incorporate those adjustments and do not increase expenditures. Motion to approve by Vice .Mayor Post, second by Council Member Bowen. Passers unanimously. A2 Resolution No. 2016 -126 Relating to Elections; declaring and adopting the results of the Town of Marana general election held on November S, 2016 (Jocelyn C. Bronson). This item was pulled from the agenda as noted in APPROVAL of AGENDA, as the Official Canvass was not completed. The stern will be scheduled for Council approval upon receipt of the official 4 election results. A3 Relating to Mayor and Council; selection of the Vice Mayor (Jocelyn C. Bronson). Ms. Bronson read from the Town Code, Title 2-3-1 regarding the procedure to choose a vice mayor from. their number by majority vote. .emotion by Council Member McGorray, and second ky Council Member Ziegler to select Jon Post as Vice .Mayor. Ms. Bronson was asked to ,doll the Council. Mr. Post was unanimously selected as Vice Mayorfor another two-year term. A.4 Resolution No. 2016-127 Relating to Heritage; approving and authorizing the Mayor to execute a First Amendment to Community Partner and License Agreement between the Town of Marana and the Marana Heritage Conservancy (Vickie Hathaway). Gilbert Davidson presented this item and noted that members of the Conservancy were present including the president, Patrick Nilz. The sole purpose of this group is to represent and showcase the history of this community. over the years, they have participated in some way in almost every community event. The agreement outlines the basis of the partnership and what the town does to support the communi ty through the Conservancy. The overall change deals with special events. The conservancy had previously been tasked with putting on the annual Founders' Day event, which will now be coming back into the town under the umbrella of the town's signatures events. However, the Conservancy will still play a critical role in putting that event together. Patrick Nilz addressed Council and thanked them for allowing the Conservancy to continue to participate in an event that after five years essentially outgrew their capacity to promote it as a signature event. He thanked Mr. Davidson and Vickie Hathaway's team who helped support the Conservancy's efforts regarding Founders' Day and for letting them make their home at the Jeritage River Park so that they can bring in groups to talk about and witness Marana's heritage. He also gifted each Council Member with one of their eight featured videos they developed A Moment in. Time Columbine. He recited a number of things the Conservancy has done to help preserve Marana s rich culture and history and concluded by thanking Council for their November 15, 2016 Regular Council Meeting Minutes 4 continued support. Motion to approve by Vice Mayor Post, second by Council Member KaL Passed unanimously. ITEMS FOR DISCUSSION/POSSIBLE ACTION T'ION DI Presentation: Relating to Transaction Privilege Tax; update and discussion regarding potential modifications to the state construction sales tax and the activities of the Construction Sales Tax Task Force (]Erik Montague). Erik Montague gave a brief update on the Construction Sales Tax Task Force, over the last few legislative sessions, a number of bills have been submitted to simplify, modify or eliminate contracting or construction sales tax or replace it with something else. The League has been successful in helping to hold some of that off until a task force or work group could be established to identify possible solutions. A series of simplification legislation has had the opposite effect, and as a result additional cleanup legislation was required in 2013, 2014 and 2015. He illustrated continued concerns from the business community. Beginning January 1, everyone will be reporting to the Arizona Department of Revenue for all taxes. The complexity of current rules and the fact that the current 35% labor deduction is inadequate keeps the task force going forward. The proposed solution is to eliminate contracting sales tax and replace it with retail sales excise tax at point of purchase (POP). This is not new legislation as Governor Symington vetoed a similar bill back in 1995. Mr. Montague then enumerated the challenges which will exist by eliminating construction sales tax and going to point of purchase. out of the 91 Arizona cities and town, only a handful have the major retailers or distribution centers for these, and out of those most of them are not getting all of the construction supplies. A lot of them are coming out of state so that in addition to POP, we have out of state transactions in playa The impact of that for Marana, which doesn't have large distribution centers, is that we wouldn't receive the benefit of a lot of those revenues and it would hurt us significantly. For Marana, construction sales tax is the major source for transportation funding or CIP that is not funded by other sources through grants or the Regional Transportation Authority. Seventy -five percent of construction tax is dedicated to transportation. The Principles of a Construction Tax. System should be tax to the job site to ensure revenues are remitted to the , in which the activity occurs; that the tax is revenue neutral, maintains the overall integrity of the tax system.; provides taxpayer fairness for all similarly situated taxpayers; eases compliance and puts in place a system which prevents tax avoidance by relocating or restructuring the businesses. He then summarized the task force meetings which began in June 2016 and gave an overview of proposals under review as well as some illustrations of what the town could expect given various scenarios. Right now from a task force perspective, they are reviewing all of these scenarios which will be included in an overall task force report prepared by the League. The task force is very fbcused on the modified prime contracting #2 which provides a significant level of consistency and continuity between what we have now and what is being proposed. D2 Relating to Administration; presentation, discussion and consideration of the survey results regarding proposed designs for the Town of Marana's new logo /seal (Vickie Hathaway). :Ms. Hathaway referred Council to a meeting approximately a month ago where she unveiled some possible new town logo designs which are being contemplated in preparation for the town's 40 anniversary next year. The goal was to look for , ways to modernize the town brand as well. as centralized the town's two current narks into one strong mark. She gave a brief November 15, 2016 Regular Council Meeting Minutes 5 overview of the previous presentation. The primary outreach effort to the community was through multiple list serves for people currently tapped into the town and wanted to get information from the town. we used social media, the various news media outlets, and homeowner associations. Today is the presentation to Council of the survey results and to get your thoughts on moving forward. Depending on the Council's decision between now and the end of the year, staff will begin updating the graphic standards manual to be more representative of the new look and to work with the departments to prepare for a new logo update. That means taping with every department, understanding where the logos are used currently and understanding what assets need to be considered and what is their typical recycle period. January 1, 2017 is the projected date for this to go live. Our plan is to put. out 40 "' anniversary celebration banners during January. The new logo will be celebrated in all of Our public events including Founders' Day. The formal roll out of the logo will be during the State of the Town luncheon in April Before she presented the top three favorite logos to Council, she noted there were over 1,000 responses to the survey which is quite high for a survey. The first selection was a modernization of the current logo enclosed in a circle. The second selection was a high tech rendition of the current logo with a more organic free flowing design. The third selection was similar to the first design but not enclosed. Mr. Davidson noted that the Council could take action tonight if there is a particular mark they would like to move forward with. Staff can also bring this back at a future meeting. Motion to approve the first selection (far left) by Tice .Mayor Post, second by Council .Member Comerford. Mayor Honea asked for a poll of the Council. Motion failed 4--3 with Council. Members Ziegler, Kai, Bowen and Mayor Honea voting nay. Council Member Kai made a notion to approve the third selection (far right), second by Council Member Ziegler. Mayor Honea again asked for a poll of the Council. Motion passel 6--1, with Council Me Caber Bowen voting nay. D3 Relating to Legislation and Government Actions; discussion and possible action regarding all pending state, federal, and local legislation/government actions and on recent and upcoming meetings of the other governmental bodies (Gilbert Davidson) EXECUTIVE SESSIONS Pursuant to A.R.S. § 38- 431.03, the Town Council may vote to go into executive session, which will not be open to the public, to discuss certain matters. El Executive Session pursuant to A.R.S. §38-431.03 (A)(3), Council may ask for discussion or consultation for legal advice with the Town Attorney concerning any matter listed on this agenda. FUTURE AGENDA ITEMS. Vice Mayor Post asked for consideration on a former (louse Bill that removed sales tax from animal feeds, namely horses and cows. The measure did pass, but he would like to make sure that the Town of Marana fee schedule follows along with that. if it doesn't, he would like the item on the agenda to make sure it follows with that particular House Bill. Mayor Honea noted that three Council Members concurred to put the item on a future agenda. November 15, 2016 Regular Council Meeting Minutes 6 Notwithstandin the ma discretion re the items to be placed on the a if three or more Council members re that an item be placed on the a it must be placed on the a for the second re Town Council meetin after the date of the re pursuant to Marana Town Code Section 2-4-2(B). ADJOURNMENT. Motion to ad at 8:36 p.m. b Council Member McGorra second b Vice Ma Post. Passed unanimousl CERTIFICATION I hereb certif that the fore are the true and correct minutes of the Marana Town Council meetin held on November 15, 2016. 1 further certif that a q uorum was present. ?ocel ylyn �n ronson, Town Clerk ce November 15, 2016 Re Council Meetin Minutes