HomeMy WebLinkAboutResolution 2017-001 Approving Marana Regional Airport Apron UseMAIZANA RESOLUTION NO. 2017 -001
RELATING TO MARAN.A REGIONAL AIRPORT; APPROVING- AND AUTHORIZING
rF IE AIRPORT DIRECTOR TO EXECUTE AN APRON USE PERMIT AGREEMENT BE-
TWEEN THE TOWN OF MAR.ANA AND SOUTHERN ARIZONA SPORTS CAR CLUB,
INC. FOR A SERIES OF NON - AERONAUTICAL SPECIAL EV ENTS AT THE AIRPORT
WHEREAS the Town of Marana Strategic Plan III includes in the Commerce focus area
a principle statement that the Town will support commerce and business by being creative and
flexible in order to produce innovative solutions that exceed customer expectations, with an
initiative to promote the use of the Marana Airport and increase its visibility for business
development opportunities; and
WHEREAS since 20 11 the Southern Arizona Sports Car Club, Inc. has held non -
aeronautical special event series at the Marana Regional Airport; and
WHEREAS special events conducted within the town can enrich the duality of life within
the community and add to the Town's economic prosperity; and
WHEREAS authorization of a series of special events, such as the driving events hosted
by the Southern Arizona Sports Car Club, Inc., through an Apron Use Permit Agreement is in the
best interests of the town and its residents.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF T HE
TOWN OF MARANA, ARIZONA, AS FOLLOWS:
SECTION 1. The Apron Use Permit Agreement between the Town of Marana and the
Southern Arizona Sports Car Club, Inc. attached to and incorporated by this reference in this
resolution as Exhibit A is hereby approved, and the Airport Director is hereby authorized and
directed to execute it for and on behalf of the Town of Marana.
SECTION 2. The Town's Manager and staff are hereby directed and authorized to
undertake all other and further tasks required or beneficial to carry out the terms, obligations, and
objectives of this resolution, including the execution of annual written renewals of the Apron
Use Permit Agreement on the same terms as set forth in the agreement approved by this
resolution,
0005 o l o l. DOCX /I
Marana Resolution No. 2017 -001
PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TOWN OF
MARANA, ARIZONA, this 3rd da of Januar 2017.
ATTEST.-
Bronson, Town Clerk
00050101.DOCX /I
Marana Resolution No. 2017-001
Ma Ed Honea
APPRO AS TO FORM:
Fra assid Town Attorne
-2-
TOWN OF MARANA
MARANA REGIONAL AIRPORT
APRON USE PERMIT AGREEMENT
" "OWNER ": TOWN OF MARANA
11555 W. Civic Center Drive, Bldg A-3
Marana, Az 85653
" "PERMITTEE ": SOUTHERN ARIZONA SPORTS CAR CLUB, INC.
Attn: David. Rock
11930 E. Settlers Tram
Tucson, Az 85749
"'PERMITTED AREA"': That certain real property at the Marana Regional Airport, located
at 11700 W. Avra Valley Road, Marana, Arizona, consisting of an
approximately 1,300 feet by 6,000 feet area in the south portion of
the ramp area, east of Runway 30, within the airport fence owned
by the Owner and more particularly shown as the "Ramp Area"
and the " "Parking" area in the location map attached to and
incorporated in this Agreement as Exhibit A.
In consideration of Permittee's representations and promises in this Apron Use Permit
Agreement (the "Agreement""), Owner hereby gives Permittee permission to use the
Permitted Area during the term of this Agreement for solo autocross skill driving
events and driving schools, subject to the following representations, terms and
conditions:
1. This Agreement shall be effective when it has been executed on behalf of Owner and
Permittee and shall remain in effect until December 31, 2017, unless and until it is
terminated (a) by mutual written agreement of Owner and Permittee or (b) by and at
the sole discretion of Owner.
2. Owner may modify or terminate this Agreement at any time. Owner shall give
Permittee at least 60 calendar days' written notice of modification or termination,
unless Owner determines that a shorter period of notice is necessary in order to
address an imminent health or safety issue.
3. Owner, at its sole discretion, may renew this Agreement for up to five consecutive
one-year periods on the same terms as set forth in this Agreement, by executing a
written renewal signed by Owner and Permittee.
00040818.DOC /1 Page 1 of 6
4. "Solo autocross skill driving event" means a timed skill driving event in which one
driver at a time navigates through a temporary course marked by traffic cones with
the goal of maneuvering through the course in the quickest possible time while
maintaining complete control of the vehicle.
5. Permittee shall be permitted to use the Permitted Area on the following dates:
A. The solo autocross skill driving events shall be held on the following dates in
2017: January 22, February 25 -26, March 12, April 23, May 21, June 25, July
23, August 27, September 24, October 28 -29, November 19, and December 10.
B. The driving school shall be held on November 11, 2017,
C. These dates and events may be modified or cancelled by mutual written
agreement of owner and Permittee or by and at the sole discretion of owner.
6. Pursuant to Section 10 -6 -9 of the Marana Town code, Owner hereby waives the
application submittal and permit requirements described in Chapter 10 -6 of the
Marana Town Code for the events and driving schools that are permitted by this
Agreement. However, Permittee shall abide by the conditions for special events as
described in Chapter 10 -6 of the Marana Town Code as owner deems those
conditions applicable to Permittee's activities under this Agreement.
7. During the term of this Agreement, Permittee shall use the Permitted Area only for
the described solo autocross skill driving events and driving schools and for parking
at those events. At all times during the term of this Agreement, Permittee shall use
the Permitted Area in keeping with best safety practices for solo autocross skill
driving events and driving schools, including but not limited to, the rules,
regulations and procedures set forth in the latest edition of the Sports Car Club of
America's National Solo Mules.
8. During the term of this Agreement, Permittee shall abide by and enforce the Marana
Airport Site Supplemental Regulations, attached to and incorporated in this
Agreement as Exhibit B and the Solo Event Safety Plan, attached to and
incorporated in this Agreement as Exhibit C.
9. Under no circumstances may Permittee (a) use or permit the use of the Permitted
Area for any purpose other than for the described solo autocross skill driving events
and driving schools and for parking at those events, (b) cause or permit waste of the
Permitted Area or (c) adversely affect owner's title and rights to the Permitted Area,
including any water rights or any other rights owned or claimed by owner.
10. Permittee shall make no structural or electrical modifications, painting or other
alterations to the Permitted Area.
00949818.DOC 11 Page 2 of 6
11. Payment of Fees.
A. Permittee shall pay owner any and all applicable airport use fees, in the
amounts established by the Town of Marana Comprehensive Fee Schedule
adopted by the Town Council and amended from time to time (the "Fee
Schedule""), for each solo autocross skill driving event held conducted during
the term of this Agreement.
B. owner hereby waives any and all applicable airport use fees for each driving
school conducted during the term of this Agreement.
C. owner shall have at least one of its employees on site at the Marana Regional
Airport during each event and driving school conducted by Permittee and
Permittee shall pay the labor rate of owner's employee in the amount
established by the Fee Schedule for each solo autocross skill driving event
and each driving school.
D. owner shall provide Permittee with an invoice detailing the amount due
prior to each event or driving school and Permittee shall make payment at
least seven calendar days in advance of the event or driving school.
E. Failure of Permittee to pay the invoice in a timely manner may result in the
assessment of late fees in the amount established by the Fee Schedule and /or
cancellation of the event or driving school by owner.
F. Permittee shall remit payment of the invoice to:
Marana Regional Airport
Attn: Airport Director
11700 W. Avra Valley Road, #91
Marana, AZ 55653
12. Permittee's rights under this Agreement may not be assigned by Permittee, but
Permittee's obligations under this Agreement are binding upon Permittee, its heirs,
assignees and designees, and every reference to Permittee in this Agreement shall
include and bind Permittee's heirs, assignees and designees.
13. Permittee agrees to defend, save, hold harmless, and indemnify owner, its officials,
employees, agents, successors, and assigns from and against any and all manner of
claims, suits, lawsuits, action or actions, causes or causes of action, liabilities,
damages, and other claims and demands of whatsoever nature or kind, in law or in
equity, in tort or in contract, or otherwise caused by or resulting from the
Permittee's errors, omissions, or negligent acts in the performance of this
Agreement. The indemnification provisions set forth in this paragraph shall survive
termination of this Agreement.
00049818. ooc /1 Page 3 of 6
14. Insurance.
A. Permittee shall maintain commercial general liability insurance for the term
of this Agreement in minimum amounts of $1,000,000.00 commercial general
liability per occurrence with a minimum $5,000,000.00 general aggregate limit
per occurrence and excess/ umbrella liability insurance coverage of
$9,000,000.00 each occurrence/ aggregate from carriers acceptable to Owner.
This insurance shall remain in force throughout the life of this Agreement.
B. Owner shall be named as an "additional insured" on the commercial general
liability and excess/ umbrella insurance policy
C. All policies required pursuant to this paragraph shall be endorsed to contain
a waiver of transfer of rights of recovery (subrogation) against Owner, its
agents, officers, officials, and employees for any claims arising out of the
Permittee's use of the Permitted Area under this Agreement,
D. Owner shall be given at least 30 calendar days' written notice prior to
cancellation or reduction in coverage.
E. Permittee shall deliver one or more certificates of insurance and
endorsement(s) evidencing coverage as described in this paragraph to Owner
within 15 calendar days of the execution of this Agreement and any renewal
of this Agreement.
F. If Permittee chooses to provide a separate certificate of insurance for each
event held on the Permitted Area, Permittee shall deliver one or more
certificates of insurance and endorsement(s) evidencing coverage as
described in this paragraph to Owner at least seven calendar days prior to
each event.
G. Permittee shall also deliver new certificates of insurance and endorsement(s)
each time the policy(s) is updated.
H. All required certificates shall be provided. to:
Marana Regional Airport
Attn: Airport Director
11700 w. Avra Valley Road, #91
Marana, AZ 85653
15. If Permittee causes any damage to the Permitted Area, Permittee shall promptly
make and pay for the repairs necessary to restore the Permitted Area to its pre -
damaged condition. At the discretion of Owner, if repairs are not initiated and
completed within a reasonable length of time, but in any event within 14 calendar
days after Owner gives written notice of damage to Permittee, Owner may make the
repairs and bill Permittee for all costs, plus a reasonable administrative fee not to
00049818. DOC 11 Page 4 of 6
exceed 25% of all costs. Permittee shall pay the bill within ten calendar days of
receipt.
16. At the end of each day of its use of the Permitted Area, Permittee agrees that it will
pick up and properly dispose of all trash and debris deposited on the Permitted
Area as a result of Permittee's activities.
17. Permittee shall abide by all existing laws of the State of Arizona, County of Pima
and Town of Marana and all regulations of the Federal Aviation Administration, as
they may be amended from time to time.
18. This Agreement is subject to cancellation for conflict of interest pursuant to A.R.S.
§ 38 -511.
[SIGNATURE PAGE FOLLOWS]
00049818.DOC /1 Page 5 of 6
IN WITNESS WHEREOF, the parties have executed this A effective as
of the date of the last si below.
"OWNER"
TOWN OF MARANA, an Arizona
municipal corporation
PERMITTEE"
SOUTHERN ARIZONA SPORTS CAR CLUB,
INC., an Arizona non-profit corporation
B 01
Steve Miller, C.M.
Airport Director
Date: 1/ 17
APPROVED AS To FORM:
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STATE OF ARIZONA
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Count of Pima
ATTEST:
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Pe,y kti'+t:i:5C of SOUTHERN ARIZONA
SPORTS CAR CLUB, INC., an Arizona non-
profit corporation, on behalf of the
corporation.
M commission expires:
Notar ' Public'
JACQUELINE PEREDA
t40TAIny p UBUC - ARIZONA
PIMA COUNTY
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Octobet 03, 2017
00049818. DOC 11 Pa 6 of 6
EXHIBIT A
SCCA Event Map
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This map is a user generated static output from an Internet mapping site and is for general
reference only. Data layers that appear on this map may or may not be accurate, current, or
otherwise reliable. THIS MAP IS NOT TO BE USED FOR NAVIGATION.
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Arizona Border Region #SS
Sports Car Club of America
December 14, 2016
N.Iarana Airport Site Supplemental Regulations
WARNING: Failure to comply with regulations will result in you being asked to leave the event.
Please take extra precautions to ensure the site is kept safe, clean and not damaged in any way. We need to
maintain a positive relationship with the airport so we can continue use of the site. Remind others around
you if they appear to have forgotten the rules. Use garbage cans located near the paddock, grid, and trailer.
AZBR will provide boards for use with jacks and jack stands. They must be used to prevent damage to the
pavement.
1. Site entry - do not show up before the published gate open time as we will be setting up the paddock
and other required boundaries.
2. Participating cars and tow vehicles shall be parked in the paddock area as indicated on the course /site
map. Park on the pavement only. Do not park on the dirt.
3. All participants and spectators shall remain in the autocross site area. This is defined by the lighter
pavement area (uncoated). The aircraft taxi ways on the west and north edges are off limits. They are
coated and appear darker.
4. Boards shall be used under jacks and jack stands to prevent damage to the pavement. AZBR will
provide the boards and they will be located near the paddock area. Ask if you cannot find them.
Please return them when finished so they can be used at future events.
5. Cars entered for competition shall remain on the paved area once entered until ready to leave the site.
This is to minimize dirt and debris that could be transferred from unpaved areas by sticky tires.
6. Fluids leaked onto the pavement will NOT be tolerated. Water (i.e. air conditioner condensation) is
acceptable. If your car leaks any oil or other fluids you will not be allowed to run. Either fix the leak
before the event or do not participate. You can get a refund if desired up to 24 hours before the event.
Contact Jeff Israel at webmaster a@azbrscca. org. If your car leaks when you show up on the site you
will not be allowed to run. The exception to this is a breakage that occurs while participating in the
event. If the leak can be repaired quickly off the pavement then continuing to run may be allowed.
We do understand that things can go wrong while running your car.
7. If your car is really loud, i.e. does not fit within the SCCA rules of I oodb, then put a muffler on. If
you have to question whether your car loudness is close to the limit, then put the muffler on.
8. one portable toilet will be provided (rented by AZBR). Please keep it clean.
9. The site is an active airport and any FoD (Foreign object Debri), from a Kleenex to a water bottle, is
dangerous to the operating aircraft and to our future use of the site. Contain your own trash and pick
up anything you see. There will be garbage cans on site. Use those or take trash off site when you
leave.
10. If an aircraft taxis on the either of the two taxi ways immediately adjacent to the course, the event will
be stopped until the aircraft is clear of the area. If you are in the iiziddle of a run you will get a re -run.
This is not a likely scenario, but be prepared in case it happens.
Exhibit 13
SOLO] EVENT SAFETY PLAN, Continued
SOLO EVENT SAFETY PLAN
ARIZONA BORDER REGION - SPORTS CAR CLUB OF AMERICA
1. EVENT PERSONNEL
Salo Events Chairman: Robert Rockefeller
Solo Safety Steward: To be determined for each event
Regional Executive: David Rock
2. INSURANCE
Certificate of Policy & Sanction number: Posted at each event
SCCA Emergency contact: SCCA Risk Management: 1-"800 -770 -9994 (Pete Lyon)
Risk management report forms: Filed in trailer
3. SITE FIRST AID
First aid kit located in trailer
4. SITE EMERGENCY EQUIPMENT
Fire extinguishers located at all worker stations and timing trailer.
Hydraulic jacks located at David Rock and Robert Rockefeller paddock sites.
Wheel dollies located at timing trailer.
Fire Station on 8025 North Sandario Road
5. COMMUNICATION
Cell phones at event site
6. EMERGENCY FUNCTIONS
Marana Airport: Emergency Medical Service 911
Picture Rocks Fire District 911
Marana Police Department 911
7. SOLO SITE CONTACTS
SCCA
Regional Executive — Dave Rock (520 )481 -8389
Solo Director — Rob Rockefeller (520 )425 --1948
MARANA REGIONAL AIRPORT
Manager — Steve Miller O: (520)382 -8051
C: (520) 977 -4663
Coordinator —Galen Beem (520)437 -6220
SITE SECURITY AND COURSE
• Verify waiver worker position is in place at inner gate
• Verify course design, layout, and safety distances meet SCCA guidelines
• Review and approve site and course layout with designated Solo Safety Steward(s)
DRIVERS MEETING
Emphasize safety related issues concerning the entire event:
All participants must sign insurance waiver and wear wrist band
No small children or pets in grid area
Drive at walking speed in paddock and grid (when not on course)
Slow down after exiting course
Red flag procedures for drivers and course workers
Course worker safety procedures
Driver safety responsibilities: Stop for any safety related issue, don't wait for a red flag
Page 1 of 3 12/14/18
Exhibit C
SOLO EVENT SAFETY PLAN, Continued
Responsible driving while off site
COMPETITOR'S DNF (Did Not Follow or Finish Course)
• Stop the event if required to address the situation
• Direct competitor off course
• Assist competitor with course following instructions before their next timed run
SPECTATOR TRESPASSES ON COURSE
• Stop cars on course, and stop the event if required to address the situation
• Escort individual off of the course
• Explain site use and granted permission to use site
• Consult Solo Safety Steward before restarting event
COMPETITOR'S MECHANICAL DNF (Did Not Finish due to car problems)
• Stop the event if required to address the situation
• Determine that no injury exists, or refer to "INJURY" category below
• Clear car from course, clean debris if needed, replace course markings
• Notify competitors if slippery condition exists
• Re- inspect car if competitor makes repairs and wants to make next run
• Tech inspector notify timing l scoring of approval to run car
SEVERE WEATHER
• Heavy rain making it difficult for competitors to stay on course: Stop event until visibility
improves. Reapply course marking if applicable
• Thunderstorm or lightning strike within 1 /2- mile: Stop event and bring all workers off of the
course. Take appropriate shelter. wait 10 minutes from last near by lightning strike.
• Solo Safety Steward(s) and Event Chairman will determine when to resume competition.
Notify timing / scoring of approval to continue.
PROPERTY DAMAGE (as required):
• Stop the event if required to address the situation
• Determine no injury exists, or refer to "INJURY" category below
• Clear car from course, clean debris if needed, replace course markings
• Notify airport if there is injury or site damage (Galen /Orville)
• Get all data to complete SCCA accident report
• Notify SCCA risk management by telephone. See separate SCCA reporting procedure
• Re- inspect car if competitor makes repairs and wants to make next run
• Tech inspector notify timing 1 scoring of approval to run car
• Consult Solo Safety Steward(s) before restarting event: review course and overall situation
• Solo Safety Steward(s) and Event Chairman will review entrant's request to continue in
the competition. Notify timing 1 scoring of approval to continue.
INJURY (as required):
• Stop the event if required to address the situation.
• Apply immediate first aid.
• If more than a simple band -aid is required, follow steps listed below.
• Transport individual to care facility, or call for ambulance if required.
• Notify "Emergency Contact" as identified on competitor's registration form.
• Notify Emergency medical service if required (send someone to street gate to help guide
vehicles in)
Page 2 of 3 12/14/16
SOLO EVENT SAFETY PLAN, Continued
• Notify Police if required (send someone to street gate to help guide vehicles in)
• Notify airport (Galen /Orville)
• Get all data needed to complete SCCA accident report
• Notify SCCA risk management by telephone. See separate SCCA reporting procedure
• Consult Solo Safety Steward(s) before restarting event: review course and overall situation
• Chief Safety Steward and Event Chairman will review entrant's request to continue in
the competition after treatment of injury. Notify timing I scoring of approval to continue.
FIRE (as required ):
• Stop the event if required to address the situation
• Determine that no injury exists, or refer to "INJURY' category above
• Use extinguishers at site
• Call Fire Department if required. (send someone to street gate to help guide vehicles in)
• Notify Police if required (send someone to street gate to help guide vehicles in)
• Notify airport (Galen /Orville)
• Get all data needed to complete SCCA accident report
. Notify SCCA risk management by telephone. See separate SCCA reporting procedure
o Re- inspect car if competitor makes repairs and wants to make next run
• Tech inspector notify timing /scoring of approval to run car
• Consult Solo Safety Steward(s) before restarting event: review course and overall situation
OTHER (Any situation Involving Non - Entrant)
Identify category as: INJURY or PROPERTY DAMAGE. Treat situations as defined above
Page 3 of 3 12/14/16