HomeMy WebLinkAboutStudy Session Agenda Packet 1-31-2017 MARANA AZ
E S,T'A BILIISIHED 11977
MARANA TOWN COUNCIL
STUDY SESSION
NOTICE AND AGENDA
11555 W. Civic Center Drive, Marana, Arizona 85653
Council Chambers, January 31, 2017, at or after 6:00 PM
Ed Honea, Mayor
Jon Post, Vice Mayor
David Bowen, Council Member
Patti Comerford, Council Member
Herb Kai, Council Member
Carol McGorray, Council Member
Roxanne Ziegler, Council Member
Pursuant to A.R.S. § 3 8-431.02, notice is hereby given to the members of the Marana Town
Council and to the general public that the Town Council will hold a meeting open to the public on
January 31, 2017, at or after 6:00 PM located in the Council Chambers of the Marana Municipal
Complex, 11555 W. Civic Center Drive, Marana, Arizona.
ACTION MAY BE TAKEN BY THE COUNCIL ON ANY ITEM LISTED ON THIS AGENDA.
Revisions to the agenda can occur up to 24 hours prior to the meeting. Revised agenda items
appear in italics.
The Council Chambers are wheelchair and handicapped accessible. Persons with a disability may
request a reasonable accommodation, such as a sign language interpreter, by contacting the Town
Clerk at (520) 382-1999. Requests should be made as early as possible to arrange the
accommodation.
This Notice and Agenda posted no later than Monday, January 30, 2017 at the Marana Municipal
Complex, 115 5 5 W. Civic Center Drive, the Marana Operations Center, 5100 W. Ina Road, and at
aranaaz . - . under Agendas and Minutes.
CALL TO ORDER AND ROLL CALL
PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE
APPROVAL OF AGENDA
Marana Study Session 01/31/2017 Page 1 of 16
CALL TO THE PUBLIC
At this time any member of the public is allowed to address the Town Council on any issue
within the jurisdiction of the Town Council, except for items scheduled for a Public Hearing
at this meeting. The speaker may have up to three minutes to speak. Any persons wishing to
address the Council must complete a speaker card located outside the Council Chambers
and deliver it to the Town Clerk prior to the commencement of the meeting. Individuals
addressing a meeting at the Call to the Public will not be provided with electronic
technology capabilities beyond the existing voice amplification and recording capabilities in
the facilities. Pursuant to the Arizona Open Meeting Law, at the conclusion of Call to the
Public, individual members of the Council may respond to criticism made by those who
have addressed the Council, and may ask staff to review the matter, or may ask that the
matter be placed on a future agenda.
DISCUSSION/DIRECTION/POSSIBLE ACTION
DI Relating to Administration; presentation, discussion and direction regarding the
framework for development of the fiscal year 2017-2018 budget and its role in the
implementation of the Strategic Plan. (Gilbert Davidson and Erik Montague)
D2 Relating to Personnel; presentation, discussion and direction regarding proposed
changes to employee leave benefits (Curry C. Hale)
EXECUTIVE SESSIONS
Pursuant to A.R.S. § 38-431.03, the Town Council may vote to go into executive session,
which will not be open to the public, to discuss certain matters.
El Executive Session pursuant to A.R.S. §38-431.03 (A)(3), Council may ask for
discussion or consultation for legal advice with the Town Attorney concerning any
matter listed on this agenda.
FUTURE AGENDA ITEMS
Notwithstanding the mayor's discretion regarding the items to be placed on the agenda, if
three or more Council members request that an item be placed on the agenda, it must be
placed on the agenda for the second regular Town Council meeting after the date of the
request, pursuant to Marana Town Code Section 2-4-2(B).
ADJOURNMENT
Marana Study Session 01/31/2017 Page 2 of 16
i
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Council-Study Session D1
Meeting Date: 01/31/2017
To: Mayor and Council
From: Erik Montague, Finance Director
Date: January 31, 2017
Strategic Plan Focus Area:
Commerce, Community, Heritage, Recreation, Progress & Innovation
Strategic Plan Focus Area Additional Info:
Financial sustainability, quality public service, strategic partnerships and local resource
investment are overriding principles of the Strategic Plan.
Subject: Relating to Administration; presentation, discussion and direction regarding the
framework for development of the fiscal year 2017-2018 budget and its role in the
implementation of the Strategic Plan. (Gilbert Davidson and Erik Montague)
Discussion:
This item brings forward the framework for development of the fiscal year 2017-2018 budget as a
tool for implementation of the Town's Strategic Plan. The Marana Strategic Plan is the Council's
policy document for the future vision of the community. The initiatives and goals included within
the Strategic Plan drive services and programs in future years which will be included in the annual
budget documents.
While the local economy has recovered, the State budget has structural budget challenges over
the next few budget cycles which are expected to financially impact the development of Marana's
fiscal year 2017-2018 budget and future budgets. Because of the varying levels of recovery
between the local, state and national economies, we must maintain a thoughtful investment
strategy that continues to place resources in areas that maintain or enhance core services, where
appropriate.
In addition, tonight's presentation is to provide a status overview of certain elements of the
Strategic Plan, provide a preliminary outlook into major revenue sources, discuss key issues going
into the fiscal year 2017-2018 budget, and discuss issues requested by Council. Supplemental
materials will be provided at the meeting.
Marana Study Session 01/31/2017 Page 3 of 16
Staff Recommendation:
Presentation only.
Suggested Motion:
Council's pleasure.
Attachments
No file(s) attached.
Marana Study Session 01/31/2017 Page 4 of 16
MARANA AZ
E S T'A BILIIS,HED 11977
Council-Study Session D2
Meeting Date: 01/31/2017
To: Mayor and Council
Submitted For: Curry C. Hale, Human Resources Director
From: Suzanne Sutherland, Assistant to the Town Clerk
Date: January 31, 2017
Strategic Plan Focus Area:
Progress & Innovation
Strategic Plan Focus Area Additional Info:
PRINCIPLE STATEMENT 1: We will explore bold ideas and best practices as a catalyst for
forward-thinking and visionary community leadership.
INITIATIVES:
1. Encourage, Reward, and Facilitate Innovative Ideas.
Subject: Relating to Personnel; presentation, discussion and direction regarding proposed
changes to employee leave benefits (Curry C. Hale)
Discussion:
In an effort to keep the Town of Marana competitive in recruiting and retaining a high
performing, diverse workforce, staff is proposing changes to the current policy on paid time off.
The presentation will show analysis and research that supports enhancing the paid time-off
benefits package. The proposal combines annual sick leave time and personal leave time and also
offers flexibility to individual employees in managing this combined benefit. Additionally, the
proposal includes a paid holiday for Christmas Eve. This proposal is aligned with the cultural
value of engaged innovation and being fiscally responsible.
Financial Impact:
Fiscal Year: 2018
Budgeted Y/N: Y
Amount: $ Unknown
Marana Study Session 01/31/2017 Page 5 of 16
The actual costs of these changes will depend on a number of factors, including when the program
is implemented, how employees use various leave balances, etc. We do anticipate increases in the
Town's accrued vacation liability over a period of time, which is recorded in the financial
statements. Hence, staff is recommending modifying the maximum vacation accrual limits (cap)
in an effort to mitigate a portion of the increased liability. Under this proposal, we estimate
one-time costs of approximately $19,000 to get employees' accrued vacation leave under
the proposed caps.
Staff Recommendation:
Presentation Only
Suggested Motion:
Presentation Only
Attachments
Paid Time Off Plan
Marana Study Session 01/31/2017 Page 6 of 16
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