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Home My WebLink AboutFY 2016-2017This page intentionally left blank Town of Marana Annual Budget & Financial Plan FY2016-2017 TOWN OF MARANA, ARIZONA ANNUAL BUDGET For the Fiscal Year July 1, 2016 – June 30, 2017 TOWN OF MARANA LEADERSHIP TOWN COUNCIL Ed Honea, Mayor Jon Post, Vice Mayor Herb Kai, Council Member Carol McGorray, Council Member Roxanne Ziegler, Council Member Patti Comerford, Council Member Dave Bowen, Council Member MANAGEMENT STAFF Gilbert Davidson, Town Manager Jamsheed Mehta, Deputy Town Manager SENIOR STAFF Keith Brann, Town Engineer Ryan Mahoney, Planning Director Jocelyn Bronson, Town Clerk Frank Cassidy, Town Attorney Laine Sklar, Town Magistrate Cynthia Nemeth-Briehn, Parks and Recreation Director Curry Hale, Human Resources Director Steve Miller, Airport Director Erik Montague, Finance Director Ryan Benavides, Public Works Director John Kmiec, Utilities Director Terry Rozema, Chief of Police Sandy Celaya, Court Administrator Carl Drescher, Technology Services Director Lisa Shafer, Community Development & Neighborhood Services Director Town of Marana Annual Budget & Financial Plan FY2016-2017 1 DISTINGUISHED BUDGET PRESENTATION AWARD The Government Finance Officers Association of the United States and Canada (GFOA) presented an award of Distinguished Budget Presentation to the Town of Marana, Arizona, for its annual budget for the fiscal year beginning July 1, 2015. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communication device. The award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. Town of Marana Annual Budget & Financial Plan FY2016-2017 2 TABLE OF CONTENTS Introduction: Town Leadership ....................................................................................................................... 1 Distinguished Budget Presentation Award .................................................................................... 2 Table of Contents ...................................................................................................................... 3 Budget Message ........................................................................................................................ 5 Mayor & Town Council ................................................................................................................ 9 Town Organization Chart ........................................................................................................... 12 Community Profile & Demographics ............................................................................................ 13 Town Map ................................................................................................................................ 17 Strategic Plan Summary ............................................................................................................. 18 Budget Summary: The Budget Policies & Process .................................................................................................... 21 Budget Calendar ....................................................................................................................... 25 Financial Policies ....................................................................................................................... 27 Budget Summary ...................................................................................................................... 29 Expenditure Summary ............................................................................................................... 31 Staffing Summary ..................................................................................................................... 32 Capital Improvement Plan Summary ........................................................................................... 33 Revenue Summary .................................................................................................................... 34 Projection of Financial Condition by Fund Group .......................................................................... 45 Departmental Budgets: Mayor & Town Council ............................................................................................................... 49 Town Manager .......................................................................................................................... 51 Office of Economic Development and Tourism ............................................................................. 55 Town Clerk ............................................................................................................................... 59 Human Resources ..................................................................................................................... 63 Finance .................................................................................................................................... 71 Legal ....................................................................................................................................... 75 Town of Marana Annual Budget & Financial Plan FY2016-2017 3 Technology Services .................................................................................................................. 79 Development Services Administration ......................................................................................... 83 Permits & Records ................................................................................................................ 87 Building Safety ..................................................................................................................... 91 Planning ............................................................................................................................... 95 Police ....................................................................................................................................... 99 Courts .................................................................................................................................... 103 Public Works ........................................................................................................................... 107 Engineering ............................................................................................................................ 113 Parks & Recreation .................................................................................................................. 121 Community Development & Neighborhood Services ................................................................... 125 Water .................................................................................................................................... 129 Wastewater ............................................................................................................................ 133 Airport ................................................................................................................................... 137 Capital Improvement Plan: Capital Improvement Program.................................................................................................. 143 Schedule of 5-year Capital Improvement Plan ............................................................................ 145 Capital Improvement Project Sheets ......................................................................................... 147 Supplemental Schedules: Revenue Schedule ................................................................................................................... 163 Expenditure Schedule .............................................................................................................. 165 Interfund Transfers Schedule ................................................................................................... 167 Debt Service Summary Schedule .............................................................................................. 168 Authorized Position Schedule ................................................................................................... 173 Classified, Temporary, Non-Sworn & Sworn Salary Schedules ..................................................... 179 Appendix: Budget Resolution ................................................................................................................... 191 Auditor General Budget Forms ................................................................................................. 192 Summary of Fund Accounting Structure .................................................................................... 205 Glossary of Terms ................................................................................................................... 207 Town of Marana Annual Budget & Financial Plan FY2016-2017 4 BUDGET MESSAGE Honorable Mayor and Council: It is an honor to present the 2016-2017 Budget for the Town of Marana. This budget represents the Town’s commitment to residents and business owners to provide exceptional services and programs. This budget is structurally balanced with on-going revenues matched with on-going expenses and one-time revenues aligned with one-time expenses. The Town exists to serve its residents and business owners and the budget identifies where financial resources are appropriated to accomplish this mission. In preparing this budget, the Town has strictly adhered to a philosophy of fiscal responsibility. Marana’s taxpayers trust their government to wisely allocate resources to provide essential services. As part of fulfilling that public mandate, we are especially mindful of preserving Marana’s bond rating of AA-. This rating allows us, when necessary, to borrow at low interest rates, and therefore save taxpayer dollars. Furthermore, we set annual targets for the Town’s reserve accounts, targets which we have consistently met year after year. Finally, the Town of Marana is dedicated to providing the services and programs our residents expect and depend on, including reliable public safety, well maintained infrastructure, and quality-of-life investments that make Marana one of the finest communities in Arizona. In its implementation, this budget will embody the principles of Marana’s Strategic Plan III, adopted by the Town Council in January 2015. The Strategic Plan lays out five focus areas that together ensure the sustained, long-term success of Marana: Commerce, Community, Engaged Innovation, Heritage, and Recreation. No matter the project, whether we are building a new park or streamlining the permit application process, we keep asking the same questions: Are we providing a valuable public service for our residents? Are we living up to the high standards of our community? Throughout this budget, you will see again and again the embodiment of these values. Town of Marana Annual Budget & Financial Plan FY2016-2017 5 Commerce: In the past fiscal year, we have witnessed a significant uptick in Marana’s economic activity, highlighted by the opening of the Simon Premium Outlet Mall at Marana Center. This year, we intend to build on this success. Our Development Services group has handled many transactions over many years, and we are currently undertaking a collaborative process to improve its policies and procedures. The rapid growth of Marana’s local economy means that we must rise to meet this increased demand. By proactively identifying improvement opportunities, we will facilitate the continued expansion of businesses in Marana. Community: On February 17, 2015, the Marana Town Council approved a ½ cent sales tax increase in order to generate the revenues necessary to build a new police facility. This project will allow the Marana Police Department to maintain the highest level of service for our residents. In this fiscal year, we will work through the design process of this headquarters. This project particularly demonstrates Marana’s commitment to fiscal responsibility. By funding this department through a temporary sales tax, Marana avoids incurring any debt. Therefore, every dollar spent on this project will go towards design and construction, and not to paying off interest. As a result, we will ensure our police have the resources they need to serve our community. Innovation: In a rapidly changing world, it is imperative that we constantly seek new ways to provide services more effectively and efficiently. One way we can do that is to develop forward- thinking strategic plans for various initiatives. Last year, we updated our Parks Master Plan by collaborating with the University of Arizona’s College of Architecture, Planning, and Landscape Architecture. This year, we will undertake a similar effort in our Economic Development office. The forthcoming Economic Development Strategic Plan will identify opportunities for the Town to help attract and grow local businesses in our community. Efforts like the Parks Master Plan and the Economic Development Strategic Plan help Marana not only anticipate opportunities for growth, but also hold ourselves accountable to the commitments we make publicly to our residents. Town of Marana Annual Budget & Financial Plan FY2016-2017 6 Heritage: In Marana, we are steadfastly committed to honoring our Heritage. Last fiscal year, we worked closely with the Marana Heritage Conservancy to establish a new headquarters for their operations at the Marana Heritage River Park. This year, we will build on this progress by hosting the second annual Cotton Festival, also located at the Heritage River Park. Last year’s event attracted thousands of attendees who experienced first-hand the vital role agriculture has played, and continues to play, in Marana’s culture. Next year, we will not only host an even larger Cotton Festival, but the Town will also take a leading role in hosting Founder’s Day in Spring 2017. This event will honor the men and women who helped shape Marana in its earliest days, allowing this Town to eventually become the thriving community we see today. Recreation: A growing community with a great quality of life requires excellent recreational areas and natural spaces for residents to gather and spend time with family and friends. Our northeastern residents have been in need of a mid-size park space for several years, and this year, Tangerine Sky Community Park will meet that demand. As a recreational space connected with the surround biking and hiking trail network, Tangerine Sky Community Park will serve residents on many levels. In several years, Marana Unified School District plans to construct a new school in the direct vicinity of this park. The long-term projections for this space are therefore a testament to Marana’s vision of providing accessible, sustainable, and beneficial recreational and natural areas for residents to enjoy. These programs and many more highlight what we seek to do with every year’s budget: put resources to work for the community. Our highest performance metric is citizen satisfaction, and resident feedback helps us set benchmarks for responsible budget allocations in the future. As we proceed into the new fiscal year, we will remain committed to this theme and to doing work of significant value to the Marana community. Respectfully, Gilbert Davidson Town Manager Town of Marana Annual Budget & Financial Plan FY2016-2017 7 This page intentionally left blank Town of Marana Annual Budget & Financial Plan FY2016-2017 8 MAYOR & TOWN COUNCIL The Marana Town Council is a seven-member governing body that makes policy for the Town and directs the allocation of resources through the fiscal budget. They are a non-partisan body elected by Town of Marana residents, including a direct election for the position of Mayor. Council members serve four-year staggered terms. Elections for the positions are held in March and May of every odd numbered year with three open seats on the ballot during one election cycle and four seats open during the next cycle. Council seats are paid, part-time positions, but many Council members hold other jobs or are retired. Ed Honea, Mayor Term: May 2011-2015 Mayor Honea is the third generation of a five-generation Marana family and has served on the council on three different occasions, totaling more than 25 years. He worked for the U.S. Postal Service in Marana as a contractor for 29 years before retiring in 2007. Mayor Honea is a member and past chair (2008) of the Pima Association of Governments and a member and past chair (2009) of the Regional Transportation Authority. He serves on the executive board of the Arizona League of Cities and Towns and is a member of Arizona Town Hall, Central Arizona Association of Governments, the Marana Optimist Club and Marana Chamber of Commerce. He formerly served on the Marana Health Center and Marana Food Bank boards. Mayor Honea is a graduate of Marana High School and Pima Community College. He served in the U.S. Navy Seabees during the Vietnam War. The mayor is an outdoor enthusiast and avid hiker and can be found most days on one of the many trails that run throughout the Marana Community. He has two children and two grandchildren and is a member of Sanctuary Methodist Church. John Post, Vice Mayor Term: May 2013-2017 A Marana native, Post is owner of Post Farms, a company that employs 20, farms 4,000 acres and operates two retail outlets. He has served on the board of directors for Trico Electric Co-Op, the Cortaro Water Users Association and Cortaro Marana Irrigation District. He also served as chairman of the Town’s Planning and Zoning Commission and was president of the Marana Junior Rodeo Association. Town of Marana Annual Budget & Financial Plan FY2016-2017 9 Herb Kai, Council Member Term: May 2013-2017 Born and raised in Marana, Kai is a self-employed pecan rancher and cotton farmer. He is married to Diana Kai and has a son and daughter. Kai has served on the boards of the Cortaro Marana Irrigation District, the Southern Arizona Water Users Association and the Arizona Department of Water Resources. Carol McGorray, Council Member Term: May 2013-2017 McGorray was elected to her first term in March 2001. She serves on the Marana Health Center board and is active in the Dove Mountain Civic Group and Dove Mountain Rotary Club. She is retired from the Marana Unified School District. In her free time, she enjoys golf, art and family activities. Roxanne Ziegler, Council Member Term: May 2011-2015 Ziegler was elected to her third Council term in May 2011. She was a Council member from 1997-2001 and is a former member of the Town's Planning and Zoning Commission. Ziegler also serves on the Continental Ranch HOA Board of Directors. She has a bachelor's degree in government relations and politics from National University. Ziegler has lived in Marana since 1989. Her son, daughter-in-law and grandson also live in Marana. Ziegler is employed by IBM as a senior contracts and negotiation manager. In her spare time, Ziegler enjoys reading and playing golf. Town of Marana Annual Budget & Financial Plan FY2016-2017 10 Patti Comerford, Council Member Term: May 2013-2017 Comerford has been elected to four terms on the Town Council, beginning in 2001. She was named Vice Mayor in 2011. She served seven years on the Marana Planning and Zoning Commission, including time as the chair. Since 1994, she and her family have lived in Continental Ranch, where she served on the HOA's Activities and Finance committees. She also has been a member of the Marana Optimist Club and President of the Marana High School Band Boosters. She was founder of the Continental Ranch Little League and served on the Little League District Board. Comerford has a bachelor's degree in recreation administration from San Diego State. Dave Bowen, Council Member Term: May 2011-2015 Council member Bowen was raised in the agricultural Midwest and graduated college in 1980 with a degree in education. Prior to coming to Marana in 1996, he lived in Ivory Coast, West Africa, for eight years, working as a government liaison and language teacher for a foreign missionary organization. Upon arriving in Marana, he made a career change and opened his own brokerage business. He earned the prestigious Certified Financial Planner designation in 2003. Council member Bowen is married to Sherel and they have four grown children and two grandchildren. He is a member of the Marana Chamber of Commerce and a past president of the Marana Rotary Club. Town of Marana Annual Budget & Financial Plan FY2016-2017 11 Community Services Town of Marana Citizens Mayor & Town Council Appointed Boards & Commissions Town Magistrate & Courts Town Manager Deputy Town Manager Public Services Public Works Utilities Airport Development Services Building Safety Planning Engineering Development Services Center Administrative Services Human Resources Legal Technology Services Finance Office of Economic Development & Tourism Parks & Recreation Town Clerk Community Development & Neighborhood Police Town of Marana Annual Budget & Financial Plan FY2016-2017 12 COMMUNITY PROFILE WHERE IS MARANA? The Town of Marana is located in the northwestern part of the Tucson metropolitan area, along Interstate 10, between Phoenix and Tucson. It is located 88 miles south east of Phoenix, its nearest major city, and one mile outside of Tucson. This area is known as the Sun Corridor Megapolitan Region; one of 10 identified megapolitan regions in the U.S. where demographers estimate that the majority of future growth will occur. While retaining its rural appeal and agricultural economic base in the northern parts of the Town, Marana is home to several housing, commercial and industrial developments. HISTORY OF MARANA The Town of Marana combines a pleasant rural community with a bustling commercial expanse. It is the main trade center and community focus for a vast rural area covering approximately 500 square miles. Prime farmland for centuries, Marana has also been a transportation center for farming and ranching. Located where Brawley Wash joins the Santa Cruz River, Indians used the dependable water supply to grow a wide variety of crops. The Spanish came about 1700 and started the first cattle ranches. “Modern” Marana began in 1881 with the railroad. The area was overgrown with dense mesquite thickets and Marana’s name derives from the Spanish word maraña, meaning “impassable tangle.” The Town was incorporated in March of 1977. The impetus for incorporation was citizen concerns for control of water and its impact on their (citizens) well-being and destiny. The original incorporation covered approximately ten square miles. Today, the Town’s boundaries encompass 121 square miles with 17-miles of Interstate highway and rail frontage providing tremendous opportunities for attracting quality jobs so people can work closer to home. Town of Marana Annual Budget & Financial Plan FY2016-2017 13 GOVERNMENT & ORGANIZATION Legislative authority for the Town of Marana is vested in a seven-member Mayor and Council. The Vice Mayor is selected by the Council from among its members. Council members serve four year staggered terms. The Council fixes the duties and compensation of Town officials and employees, and enacts ordinances and resolutions relating to Town services, taxes, appropriating and borrowing moneys, licensing and regulating businesses and trades and other municipal purposes. The Town Council appoints the Town Manager who has full responsibility for executing Council policies and administering Town operations. Town employees are hired under personnel rules approved by the Council. Functions and operations of Town government are provided by a staff of approximately 346 (full-time equivalent) employees. An organizational chart is included on Page 12 of this book that depicts the current organizational structure of the Town. QUALITY OF LIFE Marana is a community “Inspired by its past, committed to the future.” Citizens and businesses have chosen Marana because of its quality of life, rich heritage, visionary leadership, small-town character and abundant opportunities. The attributes that make the community a great place to raise a family are the same assets that make Marana a quality business investment. People Marana is a community of strong, diverse neighborhoods where residents are welcoming and friendly. People choose Marana because of its quality of life. The State of Arizona has been one of the fastest growing states in the country and this growth is projected to continue. Arizona’s growth brings people and investment that will find quality places to live and raise a family in Marana. The population today is approximately 41,315 and is expected to grow to over 45,000 during the five-year strategic planning horizon. Environment/Cultural Resources Land is one of the community’s most precious resources. Marana lies within the beautiful Sonoran Desert with wide open spaces and abundant wildlife. The Santa Cruz River and Tortolita Fan provide a unique setting and as a result of the confluence of waterways, the area has been attractive for settlement for more than 4,000 years. The people who settled left behind a rich legacy of cultural resources. Conservation and preservation of these assets are balanced with economic development and community sustainability. Principal Economic Activities Although agriculture remains a major force in Marana’s economy, a recent influx of residential and commercial development has occurred due to its location between Phoenix and Tucson along I-10 and Union Pacific Railroad, a business-friendly government and no Marana property taxes. To the south, adjacent to Tucson, is a new commercial business district. Continental Ranch Industrial Park has several new tenants and new industrial properties are available at Marana Regional Airport. Town of Marana Annual Budget & Financial Plan FY2016-2017 14 DEMOGRAPHICS OF THE TOWN OF MARANA Date of Incorporation March 20, 1977 Form of Government Council/Manager 2010 population* Median Home Value $210,900 Median Household Income $74,817 FY2016-2017 Budget $170,063,889 Number of Employees 346.63 Area in Square Miles 121 Miles of Streets 300 STATISTICS OF THE TOWN POPULATION RACIAL DEMOGRAPHICS White 28,425 68.80% Black 950 2.30% Indian 331 0.80% Asian 1,529 3.70% Islander 41 0.10% Other 83 0.20% Two 826 2.00% Hispanic 9,131 22.10% Baseball/Softball Fields 15 Basketball Courts 6 Community Swimming Pools 1 Park Acreage 145.5 Parks 9 Playgrounds 15 Ramadas 24 Senior Center 1 Skate Parks 1 Soccer Fields 10 Tennis Courts 7 Trails in Miles Splash Pad 45 1 PARK STATISTICS QUALITY OF LIFE 1 Marana Unifed School District 2 Wal-Mart 3 The Ritz Carlton, Dove Mountain 4 Town of Marana 5 Sargent Aerospace & Defense 6 FLSmidth Krebs 7 Fry's Food and Drug 8 Northwest Fire District 9 Hunter Construction 10 Marana Health Center 11 Coca-Cola Enterprises 12 Comcast 13 Costco 14 Trico Electric Cooperative 15 The Home Depot 16 Lowe's 17 Lasertel 18 KOLD-TV 13 19 Target 20 Texas Roadhouse TOP 20 EMPLOYERS Elementary Schools Middle Schools Secondary Schools High Schools Alternative Schools EDUCATION 0 25,000 50,000 Census 2000 Census 2010 13,556 34,961 41,315 Town of Marana Annual Budget & Financial Plan FY2016-2017 15 DEMOGRAPHICS continued... Total households 16,380 Family households (families) 11,961 75.60% With own children under 18 years 5,189 32.80% Married-couple family 9,856 62.30% With own children under 18 years 4,082 25.80% Male householder, no wife present, 712 4.50% family With own children under 18 years 411 2.60% Female householder, no husband 1,408 8.90% present, family With own children under 18 years 696 4.40% Nonfamily households 3,860 24.40% Householder living alone 2,959 18.70% 65 years and over 854 5.40% Households with one or more 5,870 37.10% people under 18 years Households with one or more 4,050 25.60% people 65 years and over Population 3 years and over enrolled 12,470 in school Nursery school, preschool 686 5.50% Kindergarten 636 5.10% Elementary school (grades 1-8) 5,749 46.10% High school (grades 9-12) 3,105 24.90% College or graduate school 2,294 18.40% Total Population 41,315 Native 36,695 91.00% Born in US 36,332 90.10% State of residence 12,581 31.20% Different State 23,751 58.90% Born in Puerto Rico, U.S. Island areas, 363 0.90% or abroad to American parent(s) Foreign born 3,629 9.00% Total population 41,315 American 2,231 5.40% Arab 41 0.10% Czech 289 0.70% Danish 372 0.90% Dutch 1,074 2.60% English 5,164 12.50% French (except Basque) 992 2.40% French Canadian 372 0.90% German 7,891 19.10% Greek 124 0.30% Hungarian 372 0.90% Irish 5,371 13.00% Italian 2,396 5.80% Lithuanian 124 0.30% Norwegian 950 2.30% Polish 1,611 3.90% Portuguese 413 1.00% Russian 578 1.40% Scotch 785 1.90% Scottish 1,074 2.60% Slovak 41 0.10% Subsaharan African 124 0.30% Swedish 826 2.00% Swiss 248 0.60% Ukrainian 83 0.20% Other 7,767 18.8% HOUSEHOLDS SCHOOL ENROLLMENT PLACE OF BIRTH ANCESTRY HOUSING UNITS Vacant 1,330 8.4% Total housing units 16,380 Occupied 14,491 91.6% Town of Marana Annual Budget & Financial Plan FY2016-2017 16 !"#$ !"#$ Pinal County Pima County Marana Regional Airport PICTURE ROCKS R D EL CAMINO DEL CERRO TANGERINE RD CORTARORDSHANNON RDCAMINODEOESTELINDA VISTA BLVD INA RD MAGEE RDLUCKETT RDCORTARO FARMS RD AVRA VALLEY RD SANDARIO RDMASSINGALE RD A B INGTONRD SI L V ER B E L L R D MAGEE RD ORANGE GROVE RD INA RD VAN ARK RDOVERTON RD BELMONT RD SHANNON RDDAVIS AVEGRIER RD ORANGE GROVE RD SI LVERBELLRDTHORNYDALE RDSUNSET RDCAMINODEM ANAN AMOORE RD AVRA RDNARANJA DR AIRLINE RDRUDASILL RD TWIN PEAKSRD ELLEXSON DRMOORE RD BUSINESS PARK DRSCENIC DRSILVERBELLRDSANDERS RDMANVILLE RD LAMBERT LNWENTZ RDTULA LNEMIGH RD CAMINO DEL NORTE SANDARIO RDMOORE RDPOSTVALE RDMARANA RD HARDIN RD G A R C IA R A N C H R D RIVERRD AVRA VALLEY RD SANDERS RDSAGEBRUSH RD GLAD DENF ARMS DR WILD BURRO RDKIRBY HUGHES RD CAMINO DE OESTEBARNETT RD MARANA RD TANGERINE FARMS RD D O VE MOUNTAINBLVD SILVERBELLRD THORNYDALE RDSANDARIO RDSANDERS RDHARTMAN LNWADE RDCOACHLINE B LVDGERHART RDCAMINO DE OESTEDOVEMOUNTAINBLVDAVRA RDDESERTWIL LOWDRGOLDENGATERD2 8 10 9 6 4 5 7 1 11 3 ContinentalReserve -Pima Farms ContinentalRanch ContinentalRanch SkyRanch RanchoMarana Dove Mountain& HeritageHighlands SaguaroBloom GladdenFarms II Cascada Spectrum GladdenFarms SanLucas Honea Heights Printed by: bcanale Path: U:\Municipal_Facilities\Marana_Neighborhoods_Parks.mxd © Town of Marana 6/15/2015 PARK NUMBER PARK NAME ADDRESS 1 SAN LUCAS COMMUNITY PARK 14040 N ADONIS RD 2 ORA MAE HARN DISTRICT PARK 13250 N LON ADAMS RD 3 MARANA HERITAGE RIVER PARK 12375 N HERITAGE PARK DR 4 GLADDEN FARMS NEIGHBORHOOD PARK 12205 N TANGERINE FARMS RD 5 DOVE MOUNTAIN NEIGHBORHOOD PARK 12405 N DOVE MOUNTAIN BL 6 EL RIO NEIGHBORHOOD PARK 10160 N BLUE CROSSING WY 7 WINDMILL PARK 9150 N COACHLINE BL 8 CONTINENTAL RANCH COMMUNITY PARK 8900 N COACHLINE BL 9 CONTINENTAL RESERVE NEIGHBORHOOD PARK 8568 N CONTINENTAL RESERVE LP 10 WADE MCLEAN PARK 8000 N SILVERBELL RD 11 CROSSROADS AT SILVERBELL DISTRICT PARK 7548 N SILVERBELL RD Marana Parks andMarana Parks andMajor NeighborhoodsMajor Neighborhoods µ 1 0 1 20.5 Miles Marana Town Limits Town of Marana Annual Budget & Financial Plan FY2016-2017 17 VISION FOR THE FUTURE Marana’s Strategic Plan outlines the vision for the future and identifies five focus areas with goals to achieve that vision. The focus areas, with their corresponding goals, identify where resources should be directed to achieve Marana’s vision. VISION: Committed to providing exceptional public service, a climate for economic sustainability and a welcoming environment that makes Marana Your Town for life. OVERRIDING PRINCIPLES: • Financial Sustainability • Quality Public Service • Strategic Partnerships • Local Resource Investment FIVE FOCUS AREAS AND STRATEGIC GOALS: COMMERCE Attract and maintain career-oriented commerce COMMUNITY Create a safe community where all people are motivated to be involved and feel connected and valued PROGRESS AND INNOVATION Foster an open atmosphere that embraces change, creativity, innovation, and calculated risk HERITAGE Strengthen community character by linking the past, present and future RECREATION Provide diverse recreational opportunities that create economic benefits and a healthy lifestyle Town of Marana Annual Budget & Financial Plan FY2016-2017 18 Budget Summary The Budget Summary is an executive VXPPDU\RIWKHVLJQLÀFDQWGHFLVLRQV included in this year’s budget process. It recaps and graphically represents comparative data for revenues and expenditures of the Town. Town of Marana Annual Budget & Financial Plan FY2016-2017 19 This page intentionally left blank Town of Marana Annual Budget & Financial Plan FY2016-2017 20 THE BUDGET POLICIES & PROCESS Each year, the Town Manager, the Finance Department and staff prepare an Annual Budget based on the priorities set by Town Council. The Annual Budget serves as the funding plan for policies, goals, and service-levels provided to the citizens of Marana. It gives staff the authority to spend funds according to the policy goals set by the Town Council. The budget process allows Town staff the opportunity to review Council’s goals and objectives in a formal setting, evaluate and determine what is required to meet those objectives, develop an implementation strategy, and share that information with the Town’s citizens and elected officials. This document is the comprehensive decision making tool resulting from the annual budget process and provides detail for the fiscal year 2016-2017 budget, beginning July 1, 2016 and ending June 30, 2017. This budget document is a reporting tool that tells the story of how the Town intends to use its financial resources and how it will ensure that those funds are spent wisely and efficiently. The Annual Budget document includes actual fiscal year 2014 and 2015 amounts, current year 2016 estimates, and the adopted 2017 budget. Budget Philosophy The budget is a long-range plan by which financial policy is implemented and controlled. Arizona state law requires all cities and towns in Arizona to adopt a budget annually, providing the legal requirements, including expenditure limitations and time lines for the Town’s budget process. Council goals, ordinances and resolutions provide policy direction that respond to the needs and desires of the community. Budget Development In essence, the budget process is an ongoing process throughout the year as new regulations, funding sources, new Town Council initiatives and policies and improved methods of delivering services to citizens are identified and brought forward to staff and Town Council. Beginning in August of each year, soon after the completion and adoption of the current fiscal year’s budget, the Finance Department begins the review of the proposed capital improvement projects for the next fiscal year, the current rate and fee structures, the current cost of services provided to Town citizens, and the Town’s financial and strategic plans. During this time, staff evaluates the following: • Projected revenues for all revenue sources, including state-shared revenues, • Identification of reserve levels, • Status of the local economic climate, especially development related activity, • Estimated wage changes for staff, if any, • Increases in Arizona State Retirement System contributions and/or health insurance rate changes, • Increases to postage rates, oil and gas, and other commodities, and • An estimate of the Governmental Price Index for additional inflationary factors . The formal budget process begins in January when the Finance Director, Town Manager and Staff present Town Council with a review of the current financial condition, projections for the coming fiscal year and a preliminary budget plan for Council’s consideration and approval. This study session is a goal setting session that is conducted to address issues and to seek policy direction for the development of the budget. Council direction forms the baseline of decisions made in creating the manager’s recommended budget for the coming fiscal year. Town of Marana Annual Budget & Financial Plan FY2016-2017 21 Strategic Planning & Budgeting An addition to these items, staff re-visits the initiatives that are identified in the Strategic Plan, which serve as the comprehensive, guiding blueprint of the organization. In municipal government, one of the primary purposes of strategic planning is to set the stage for the annual budget process, providing a roadmap for annual resource allocation decisions. Council adopted the Strategic Plan in February 2009, updated it in December 2009 and in March 2012 adopted the Strategic Plan II, in January 2015 Council approved the restructured Strategic Plan III. This document is utilized by the elected leaders and staff to ensure that resources are continually directed by the Town’s vital priorities. The Strategic Plan identified five strategic goals, listed below: Commerce Attract and maintain career-oriented commerce. •Budget Integration •Resource Alignment •Allocate Resources •Key Services •Manage Activities •Performance Linked to Available Budget •Vision •Long-Range Goals & Objectives •Focus Areas •Measuring Performance •Evaluation & Modification •Assess Strategy Effectiveness Reporting Results Strategic Planning Budget Development Service Delivery Town of Marana Annual Budget & Financial Plan FY2016-2017 22 Community Create a safe community where all people are motivated to be involved and feel connected and valued. Progress & Innovation Foster an open atmosphere that embraces change, creativity, innovation and calculated risk. Heritage Maintain a sense of community character by linking the past, present and future. Recreation Provide diverse recreational opportunities that create economic benefits and a healthy lifestyle. The Town Council plays a significant role in these decisions, and the continual alignment of the budget with the Strategic Plan. Staff continually re-visits these Strategic Plan initiatives in order to align them with the budget and the variety, type and level of services the Town seeks to provide. This includes the maintenance or abandonment of current programs as well as the initiation of any new services. Once the budget priorities are aligned with the Strategic Plan, goals are set based on department needs to maintain current service levels and the revenues needed to accomplish them. If there is sufficient revenue over expenses, the decision may be made to fund supplemental budget requests. During the annual budget process, each department sets goals that align directly with one of the areas of this strategic plan. They identify expected outcomes and performance indicators to reach their strategic goals and then report the results each year. Budget Kick-Off Budget “Kick-Off” occurs at the end of January, and is an organization-wide meeting that provides the opportunity to set the tone and tenor to the departments as directed by Council. It is used as an opportunity to communicate expectations, and reinforce the organization’s commitment to the Town’s strategic plan and Council’s vision for the coming year. During this meeting, the Finance Department distributes instructions and forms to the departments. Department Budget Development Each department within the Town develops their budget at the line-item level. During the development of their budget, they create a list of current year accomplishments, goals and objectives for the coming year, and performance measures gauging their annual success at aligning their accomplishments, activities, and services with the Strategic Plan goals. These items are all included in the decision packet that is presented to the Executive Budget Team. Budget Office Departments submit their line item budgets and packets to the Budget Office within the Finance Department, where they are reviewed in detail for accuracy, completeness, and reasonableness of all projections. This ensures that the budget contains all of the required elements to continue delivering essential services as identified in the Strategic Plan priorities and in accordance with Council direction. The Finance Department compiles all of the department budgets into one, comprehensive decision packet, which is presented to the Executive Budget Team. Executive Budget Team The Executive budget team consists of the Town Manager, the Deputy Town Manager, the Finance Director, and the Management & Budget Analyst. They meet to review and evaluate the comprehensive decision packet, and then meet individually with each department to discuss the budget requests for the coming fiscal year. Ultimately, the team assists the Town Manager in assembling the recommended budget for Council consideration. Town of Marana Annual Budget & Financial Plan FY2016-2017 23 Budget Adoption The Town Manager’s recommended, balanced budget is delivered to Council for review and consideration in April. Finance compiles and finalizes the proposed tentative budget after making the recommended changes from Council. The proposed budget is presented to Council for tentative adoption in May. The adoption of the tentative budget sets the expenditure limitation for the fiscal year. During this time, the budget is available to the general public for feedback and is presented in the local newspapers and the open to public comment via scheduled public hearings. The final budget is adopted by Council at the last Council meeting in June. 2010‐ Budget Basis The budget is adopted by department for the general fund and enterprise funds. It is developed in accordance with GAAP using the modified accrual basis of accounting. The basis of accounting for budgeting is the same as the basis of accounting used in the Town’s audited financial statements. Under the modified accrual basis, revenues are recognized as soon as they are measurable and available. Revenues are considered available when they are collectable within the current period or soon enough thereafter, to pay liabilities of the current period. Expenditures are generally recorded when the liability is incurred except in some cases, such as compensated absences and claims, which are recorded when payment is due. Fund A fund is defined as a fiscal and accounting entity with a self-balancing set of accounts, recording cash/financial resources, together with all related liabilities/residual equities or balances, and changes therein; which are segregated for the purpose of carrying on specific activities in accordance with special regulations, restrictions, or limitations. Governmental Funds Governmental funds (General Fund, Special Revenue Funds, Capital Projects Funds, and Debt Service Funds) use modified accrual, which is defined as measurable and available. Modified accrual differs from the accrual basis primarily in the timing of when revenue is recognized. Measurable is defined as “a reasonable estimate” and available is defined as “collectible within the current accounting period or soon enough thereafter to pay liabilities of the current period.” Proprietary/Enterprise Funds Enterprise funds account for operations that are financed and operated in a manner similar to private business enterprises - where the intent is that the costs of providing services to the general public be financed through user charges. The full accrual method of recording resources and liabilities as they are earned or incurred, respectively, is the standard for Proprietary/Enterprise funds. Budget Amendment Process Budgets are, by definition, plans or guides and cannot predict all variables. They require modification when a community develops faster or in different ways than anticipated. When this occurs, the budget amendment process is utilized to provide a funding or spending plan for those needs. Once the need for an amendment is identified, the Finance Department and the department heads develop the funding plan based on the additional funding needs of the specific program or project. Any adjustment to the Adopted Budget requires some level of approval. Budget transfers between accounts within a department require department head, Town Manager, and Finance Director approvals. Budget amendments, or transfers between Town departments (as opposed to within a department) require Council approval. Town of Marana Annual Budget & Financial Plan FY2016-2017 24 BUDGET CALENDAR FISCAL YEAR 2017 Dates: Stage in Budget Process Task Description November 19, 201 Planning New budget year planning with Manager’s Office December 8, 2015 Planning Finance and CIP to discuss preliminary proposals for the coming year December 22, 2015 Planning Hold budget Munis trainings for departments January 12, 2016 Planning Council Special Session – adoption of Council goals and objectives January 13, 2016 Preparing Budget Session – organizational meeting, preliminary outlook, and operating budgets January 18-25, 2016 Preparing Discussions about the committee recommendations for the submitted strategic positions February 19, 2016 Preparing Base department budgets, department revenue estimates, and preliminary carryover request all due to Finance February 21 – March 11, 2016 Preparing Budget Office review, compile department budgets, and assemble decision package March 15, 2016 Preparing Final revenue estimates March 16, 2016 Preparing Executive Budget Team initial meeting March 18 – 23, 2016 Preparing Department Presentations March 24, 2016 Preparing Executive Budget Team meeting post department presentation April 12, 2016 Approving Manager’s Recommended Operating Budget May 17, 2016 Approving Council Adoption of Tentative Budget June 21, 2016 Approving Council Adoption of Final Budget Town of Marana Annual Budget & Financial Plan FY2016-2017 25 This page intentionally left blank Town of Marana Annual Budget & Financial Plan FY2016-2017 26 FINANCIAL POLICIES Sound financial, budgetary and economic principles are part of creating a solid financial plan. Marana’s budget incorporates the following long-term and short-term financial policies and guidelines. These financial policies establish the framework for overall fiscal planning and management. They set forth guidelines for both short-term and long‐range planning to assure the highest standards of fiscal management. Revenue Goals 1. New ongoing operating costs will be funded with permanent, ongoing revenue sources; one-time operating costs are tied to one-time revenue sources to ensure fund balance integrity. Revenues from growth or development should be allocated to one-time costs as much as possible. 2. Annual evaluation of rates, fees and charges for services will be established from recovery rates that are based on the purpose of the fee or charge. 3. Enterprise fund revenues in total will provide for each enterprise to be financially self-sustaining. 4. National and local economic indicators, such as population growth, personal income growth, inflation, business growth, and unemployment will be evaluated regularly. Reserve Policies 1. Fund balance reserves for the General Fund and Enterprise Funds shall be maintained at a minimum of 25% of the estimated revenues for the budget year. 2. Fund balance reserves in excess of 25%, if any, will be evaluated on an annual basis to provide a source of funding for major projects or acquisitions. 3. Appropriation of a minimum contingency/reserve will be included in the budget to provide for emergencies and potential economic downturns. Debt Management 1. Long term debt shall not be issued to finance operations. 2. Short term borrowing or lease purchase contacts should only be considered for financing major operating capital equipment when it is determined to be in the Town’s best financial interest. Budget Control 1. The budget will be fundamentally balanced and utilize permanent, ongoing revenues to fund ongoing expenditures and one-time revenues will be allocated to one-time costs. 2. Fund balances should only be used for one-time expenditures, such as capital equipment and improvements or contingency expenditures. 3. Ongoing operating costs, i.e. day-to-day expenses and maintenance costs, will be financed with operating revenues, rather than with bonds (debt) or reserves. Town of Marana Annual Budget & Financial Plan FY2016-2017 27 4. Fluctuating federal grants should not be used to finance ongoing programs. 5. Estimated budgets for all departments, including contribution driven programs will be submitted by each department to ensure adequate appropriation each year. 6. Mid-year budget adjustments will be kept to a minimum to minimize the impact on future budgets. 7. All departments are responsible for ensuring that expenditures do not exceed their approved budget. 8. Transfer of general fund contingency appropriation requires Town Council approval. All other transfers require Town Manager or designee approval in accordance with established policies. 9. If unexpected resources are secured after budget adoption, departments must check with Finance for direction prior to making any expenditure of the funds. Capital Planning 1. A Capital Improvement Plan (CIP) shall be developed for a five-year period to allow for appropriate planning. 2. Capital improvements included in the CIP are those projects that: a. Cost $100,000 or more, and b. Have a projected minimum useful life of five years. 3. The CIP shall be reviewed and updated annually. 4. Capital projects should: a. Support Town Council goals and objectives and be consistent with the Town of Marana’s General Plan, b. Prevent the deterioration of the Town’s existing infrastructure and protect its investments in parks, streets, buildings and utilities, c. Encourage and sustain economic development in Marana, d. Respond to and anticipate future growth in the Town, and e. Increase the efficiency and productivity of Town operations. 5. When possible, capital projects constructed in response to residential or commercial development should be financed through growth in the tax base or development fees. 6. Where appropriate, capital projects should take maximum advantage of improvements and/or funding provided by other units of government. 7. The impact of capital projects on the operating budget is always an important consideration when evaluating projects for inclusion in the CIP. 8. The Capital Improvement Plan must satisfactorily address all legal and financial limitations and maintain the Town’s favorable investment ratings. 9. Major changes to the CIP should be evaluated through the CIP process and approved by the Town Council. Town of Marana Annual Budget & Financial Plan FY2016-2017 28 BUDGET SUMMARY The annual budget for fiscal year 2016-2017 totals $170.1 million. The following chart depicts appropriations by major fund type. The General Fund comprises 25% of the total budget and capital projects funds make up about 49%. Enterprise funds, including the enterprise capital projects, accounts for about 14%. Debt service funds and special revenue funds comprise only 5% and 5%, respectively. Due primarily to the rapid growth in the Town of Marana in earlier years, the largest category is capital outlay at $94.1 million or 59% of the fiscal year 2016-2017 financial plan. Capital outlay includes major transportation, park, water and airport capital improvement projects. The second largest category is the operating budget at $59.5 million or 35%. When compared to the previous year budget, this financial plan increased by $25.1 million or 17%. Most of that change is attributable to increases in major capital projects. Revenues and other financing sources for fiscal year 2016-2017 are $136.2 million. The plan is structurally balanced with ongoing revenues supporting ongoing program expenditures. The financial plan assumes that $33.9 million in fund balance/equity will be used to complete previously funded projects and other one‐time expenditures. As indicated by the chart below, the largest revenue source is General Fund 25% Special Revenue 5% Capital Projects 49% Debt Service 5% Enterprise 14% Internal Service 2% Financial Plan by Fund Type $170.1 Million Operating 35% Capital Outlay 59%Debt Service 6% Where the Money Goes $170.1 Million Town of Marana Annual Budget & Financial Plan FY2016-2017 29 local intergovernmental revenues of $57.9 million or 43%. These revenues include State shared revenues as well as intergovernmental funding for capital projects from the Federal, State, County and other governments. Local sales taxes comprise $37.2 million or 27% of budgeted revenues. The capital improvement plan currently includes the sale of bonds for various water/wastewater projects. Anticipated bond proceeds amount to $19.9 million or 12% of total revenues. Charges for services comprise $10.3 million or 8% of the budget and include all enterprise fund user fees. Licenses, permits and fees, which comprise $8.0 million or 6% of revenues, are dependent on the residential and commercial development and are very cyclical in nature. The remaining $5.9 million or 4% includes all other revenues such as interest earnings, donations, contributions, etc. Sales Tax 27% Intergovernment al 43% Licenses, Permits & Fees 6% Charges for Services 8% Other 4% Bonds/loan 12% Where the Money Comes From $136.2 Million Town of Marana Annual Budget & Financial Plan FY2016-2017 30 EXPENDITURE SUMMARY The budgeted expenditures include services and programs for the community such as general government, public safety, community and economic development, culture and recreation, highways and streets, airport and water services. While most operating costs are accounted for in the General Fund, some costs are funded by special revenue funds, such as the Highway User Revenues Fund for streets maintenance. Enterprise Funds are used to account for water and airport services. The major expenditures in the operating budget at 51% are personnel and benefits, which include all salaries and benefits for Town staff. Operating supplies and equipment and contractual services comprise 28% and 21%, respectively. General Government 38% Develop. & Plan. Svcs 10%Public Safety 23% Highways and Streets 11% Culture & Recreation 7% Water 8% Wastewater 2% Airport 1% Operating Budget by Function $59.5 Million Personnel and benefits 51% Contracted Services 21% Operating Supplies & Equipment 28% Operating Budget by Line Item $59.5 Million Town of Marana Annual Budget & Financial Plan FY2016-2017 31 STAFFING SUMMARY With personal services at 51% of the operating budget, employees play a significant part in providing services to our citizens. The following graph identifies percentage of staffing by function. The town has increased its staffing level this fiscal year by 7.9 full‐time equivalent (FTE) positions through the budgetary process. Including position adjustments and additions, staffing has increased from 338.73 positions to 346.63. Functional Department 2012-2013 Authorized FTE 2013-2014 Authorized FTE 2014-2015 Authorized FTE 2015-2016 Authorized FTE 2016-2017 Authorized FTE General Government 62.48 62.48 67.48 70.88 72.88 Economic & Community Development 47.50 48.50 40.35 40.35 43.00 Public Safety 113.00 115.00 122.00 123.00 125.00 Highways and Streets 35.00 36.00 35.00 36.00 34.00 Culture & Recreation 33.25 33.25 36.50 38.50 41.75 Airport 1.00 1.00 1.00 3.00 3.00 Water 18.10 19.10 22.00 23.00 23.00 Wastewater 3.00 4.00 4.00 4.00 4.00 Total FTE 313.33 319.33 328.33 338.73 346.63 General Government 21% Economic & Community Development 12% Public Safety 37% Highways and Streets 10%Culture & Recreation 11%Water 7% Wastewater 1% Staffing by Function 346.63 FTE Airport 1% Town of Marana Annual Budget & Financial Plan FY2016-2017 32 The following table lists the position titles and FTE changes this fiscal year: Position FTE Department Funding Source Management Assistant 1 Town Manager General Fund Asset Administrator 1 Finance General Fund Document Imaging Clerk (0.5) Development Records General Fund Development Engineering Division Manager 1 Engineering General Fund Police Officer 2 Police General Fund Senior Maintenance Associate (mid-year) 1 Parks General Fund Park Attendant (mid-year) 2 Parks General Fund Recreation Assistant 0.25 Parks General Fund Code Enforcement Officer 1 Community Development and Neighborhood Services General Fund Development Coordinator (0.85) Planning General Fund Total FTE Changes 7.9 CAPITAL IMPROVEMENT PLAN COSTS SUMMARY The CIP presented incorporates a diverse financing plan. The plan not only utilizes development fees to ensure that new development is paying for cost associated with growth, but also includes funds from the General Fund that allow existing residents to contribute to the many projects that are planned. This is an important balance to maintain, when projects such as the Tangerine Road improvements from I-10 to La Canada are constructed which will benefit all residents of the community. As shown by the following chart, the largest CIP funding source comes from Intergovernmental Revenues. These revenues consist of Pima Association of Governments, Regional Transportation Authority, Pima County Bond Program, private contributions and federal and state grants. Bond proceeds are the second largest at 42% and are vital to the delivery of several major CIP projects. General Fund 1%Intergovern- mental 45% Transportation Fund 1% Develop. Fees 10% Bond Proceeds 18% Other 10% CIP Funding Sources $94.1 Million Town of Marana Annual Budget & Financial Plan FY2016-2017 33 REVENUE SUMMARY Multi-year revenue projections are the foundation of the budget process and are developed early to provide parameters within which base budgets and new requests are evaluated. The goal of this multi- year projection is to forecast, over a long period, sustainable revenues and the anticipated demands on them. Careful consideration must be taken when allocating resources to ensure that the right revenues support the right types of costs over the long term. This multi-year approach allows the Town to anticipate future demands on those resources and to begin early planning on strategies to deal with projected shortages. The Town maintains a structurally balanced budget by ensuring that ongoing revenue sources support ongoing operating expenditures and that one-time revenue sources support temporary programs and services. The assumptions used in developing the current year’s revenue projections include:  Stabilization and modest improvement of key, ongoing revenues like certain sales tax revenues in fiscal year 2016-2017,  Inflation rate holding at 1.8%, 3% population growth and 550 new homes, and  50% of contracting sales tax revenue, building permits and related fees deemed one‐time revenue sources. The General Fund is the largest source of operating revenue. The estimated revenue for the General Fund is $41.2 million. Primary revenues for the General Fund consists of local sales tax (transaction privilege tax) collections, development related revenues (permits and fees) and state shared revenues. Collectively, these revenues comprise over 95 percent of the General Fund’s operating revenues. While these revenues are extremely sensitive to fluctuations in the regional and national economies, as demonstrated by their significant decline during the “Great Recession”, most revenues are at or above their pre-recession highs and continue to modestly grow. The revenue forecast for this fiscal year anticipates continued growth in the current year of 10%. A significant portion of that estimated growth is associated with changes in State law which now uses the current year Town population estimates to allocate State shared revenues. Additionally, we anticipate modest increases in future fiscal years. The following charts show the total General Fund revenues by category for the last three years, and the current budgeted revenues. Sales Tax 58% Intergovernment al 26%License, Fees & Permits 10% Charges for Services 1% Fines, forfeitures 2% Other 3% General Fund Revenue by Type $41.2 Million Town of Marana Annual Budget & Financial Plan FY2016-2017 34 Transaction Privilege (Sales) Tax Description The Town imposes a tax on certain business activities within Town limits. A use tax is also in effect for goods brought into and used in the Town of Marana. Food for home consumption is not taxed. However, prepared foods at restaurants or take out are taxed. Permitted Use Town sales tax can be used to pay any expenditure/expense legally chargeable to the General Fund. The Town allocates 75% of its construction sales tax for major capital improvement projects. Rate Structure The tax rates on the business activities range from 2.5% (retail) to 6% (transient lodging). Assumptions Sales taxes are the Town’s largest revenue source and represent 65% of General Fund revenues. Additionally, contracting sales tax (one-time revenue) represents approximately 20% of total sales taxes and, as such, 75% of these revenues fund one- time projects. The State and local economies have continued to improve over the past four fiscal years. The fiscal year 2015-2016 revenue estimate is 20% more than what was collected in 2014-2015. The increase is largely due to a temporary ½ cent sales tax increase which will be used to fund a new police public safety facility. The temporary increase is projected to last approximately four fiscal years. The amount budgeted for the current year 2016-2017 does anticipate a continued increase of 6% over what was estimated to be collected a year. This revenue growth is consistent with continued growth in sales tax base while maintaining conservative revenue projections. Fiscal year $ Revenue $ Change % Change 2012-2013 24,768,104 229,143 1% 2013-2014 26,225,881 1,457,777 6% 2014-2015 28,058,514 1,832,633 7% 2015-2016 Estimated 35,151,133 7,092,619 20% 2016-2017 Projected 37,207,684 2,056,551 6% $- $5.0 $10.0 $15.0 $20.0 $25.0 $30.0 $35.0 $40.0 2012-2013 2013-2014 2014-2015 2015-2016 Estimated 2016-2017 ProjectedMillionsTown of Marana Annual Budget & Financial Plan FY2016-2017 35 Licenses, Fees and Permits Description Revenues from licenses, fees and permits include residential and commercial building permits, excavation and grading permits, utility permits, plan review fees, franchise fees, business license fees and other miscellaneous permits. Permitted Use May be utilized for any municipal public purpose. There are no restrictions as to usage for this revenue. Rate Structure The rates vary based on the product or service provided. The current fee structure was adopted per Marana Ordinance No. 2016.006 and is available on the Town website. Assumptions These fees are highly dependent on the residential and commercial development. The largest portions of these revenues are directly related to the number of single family residence (SFR) building permits issued. The current revenue projections for fiscal year 2016-2017 are based on the issuance of 550 SFR building permits. Issued SFR permits have stabilized to approximately 46 per month or 550 per fiscal year. We anticipate this level to continue for the next few fiscal years. Fiscal year $ Revenue $ Change % Change 2012-2013 4,323,155 1,664,166 38% 2013-2014 3,746,686 (576,469) -15% 2014-2015 4,913,378 1,166,692 24% 2015-2016 Estimated 4,297,369 (616,009) -14% 2016-2017 Projected 4,040,385 (256,984) -6% $- $1.0 $2.0 $3.0 $4.0 $5.0 $6.0 2012-2013 2013-2014 2014-2015 2015-2016 Estimated 2016-2017 ProjectedMillionsTown of Marana Annual Budget & Financial Plan FY2016-2017 36 State Shared Income Tax Description Cities and towns in Arizona are precluded from imposing an income tax by Arizona state law. In 1972, the voters of Arizona approved the Urban Revenue Sharing program which requires the State to share 15% of income tax revenue with incorporated cities and towns. These revenues are also known as Urban Revenue Sharing. Permitted Use May be utilized for any municipal public purpose. There are no restrictions as to usage for this revenue. Rate Structure The State distributes to cities and towns 15% of income taxes two fiscal years following the fiscal year in which the state collects the income taxes. Each city and town share is allocated in proportion to its population compared to the total population of the state. Assumptions This revenue source is based on economic conditions during the year for which the income was taxed and is subject to fluctuations in employment, corporate profits, tax credits and exemptions. This revenue source is also subject to changes made by the State legislature. The increase of 15% budgeted for fiscal year 2016-2017 is largely due to the passage of 2016 HB2483 which now uses the annual U.S. Census population estimates as the basis for the next year allocations. Previously, allocations were made by the last official census. Fiscal year $ Revenue $ Change % Change 2012-2013 3,571,191 620,457 17% 2013-2014 3,896,847 325,656 8% 2014-2015 4,232,245 335,398 8% 2015-2016 Estimated 4,309,300 77,055 2% 2016-2017 Projected 5,057,824 748,524 15% $- $1.0 $2.0 $3.0 $4.0 $5.0 $6.0 2012-2013 2013-2014 2014-2015 2015-2016 Estimated 2016-2017 ProjectedMillionsTown of Marana Annual Budget & Financial Plan FY2016-2017 37 State Shared Sales Tax Description Arizona also has a revenue sharing program for state sales tax. Like local sales tax, the State imposes a tax on the sale of goods and then establishes base of which 25% is shared with all incorporated cities and towns. Permitted Use There are no restrictions on use. The funds may be used for any expense legally chargeable to the General Fund. Rate Structure The town receives its share of the state sales tax based on population estimates from the most recent U.S. Census or Census Survey. Assumptions This revenue is highly dependent on the economy. Consumer confidence, unemployment, interest rates and the general state of the economy are all variables affecting this revenue stream. Based on figures provided by the Arizona Department of Revenue, a 14% increase for 2016-2017 over the fiscal year 2015-2016 estimated collections is budgeted. The increase of 15% budgeted for fiscal year 2016-2017 is largely due to the passage of 2016 HB2483 which now uses the annual U.S. Census population estimates as the basis for the next year allocations. Previously, allocations were made by the last official census. Actual collections for 2015-2016 are estimated to be 4% higher than the previous year and are due to the continued improvement in the State economy. This revenue is also subject to changes made by the State legislature. Fiscal year $ Revenue $ Change % Change 2012-2013 2,861,622 129,759 5% 2013-2014 3,043,102 181,480 6% 2014-2015 3,195,042 151,940 5% 2015-2016 Estimated 3,344,679 149,637 4% 2016-2017 Projected 3,891,291 546,612 14% $- $1.0 $2.0 $3.0 $4.0 $5.0 2012-2013 2013-2014 2014-2015 2015-2016 Estimated 2016-2017 ProjectedMillionsTown of Marana Annual Budget & Financial Plan FY2016-2017 38 Vehicle License (Auto Lieu) Tax Description This tax imposed by the Arizona Constitution as an “in-lieu” tax for all ad valorem property taxes on motor vehicles. The Arizona Constitution requires that vehicle license tax (VLT) revenues be distributed to the state, counties and cities. Permitted Use Vehicle license tax revenues received by the Town can be used to pay any expense legally chargeable to the General Fund. Rate Structure The vehicle tax is based on each $100 of a vehicle’s value. The valuation base for the first year is 60% of the manufacturer’s base retail price and the depreciation rate for each succeeding year is 16.25%. The statute sets specific rates for each vehicle license to be charged for each distribution recipient. The rate for incorporated cities and towns is calculated at $2.80 for a new vehicle and $2.89 for used vehicles older than one year. Assumptions An increase of 2% is estimated for fiscal year 2014-2015 from the previous year which is primarily attributable to a modestly improving economy. The budget projection for fiscal year 2016-2017 anticipates a 7% continued improvement in revenues. Fiscal year $ Revenue $ Change % Change 2012-2013 1,280,711 19,829 2% 2013-2014 1,332,591 51,880 4% 2014-2015 1,392,653 60,062 4% 2015-2016 Estimated 1,485,151 92,498 6% 2016-2017 Projected 1,770,957 285,806 16% $0.5 $0.8 $1.0 $1.3 $1.5 $1.8 $2.0 2012-2013 2013-2014 2014-2015 2015-2016 Estimated 2016-2017 ProjectedMillionsTown of Marana Annual Budget & Financial Plan FY2016-2017 39 Highway User Revenue Description The State of Arizona collects various fees and taxes from users of the State’s roads and highways. An excise tax is charged on fuel purchases on a per gallon basis. There are also a number of additional transportation related fees/taxes which are distributed through the highway user revenue fund (HURF). Permitted Use There is a state constitutional restriction on the use of the highway user revenues, which requires that these funds be used solely for street and highway purposes. Up to one-half of the prior year’s distribution may also be used for the retirement of debt issued for street and roadway improvements. Law prohibits use of this funding for traffic law enforcement or administration of traffic safety programs. Rate Structure Cities and towns receive 27.5% of highway user revenues based on two factors: population estimates acquired through the most recent census survey; and gasoline sales within each county. Assumptions This revenue source is subject to fluctuations in fuel prices and consumer behavior. The 5% estimated increase for fiscal year 2015-2016 reflects a relatively improved fuel consumption. The budgeted increase of 15% for fiscal year 2016-2017 is largely attributable to the partial return of HURF revenues which were previously diverted from cities and towns in earlier years as part of the State’s budget balancing measures. Fiscal year $ Revenue $ Change % Change 2012-2013 2,256,920 195,779 9% 2013-2014 2,286,488 29,568 1% 2014-2015 2,483,705 197,217 8% 2015-2016 Estimated 2,623,454 139,749 5% 2016-2017 Projected 3,093,263 469,809 15% $- $0.5 $1.0 $1.5 $2.0 $2.5 $3.0 $3.5 2012-2013 2013-2014 2014-2015 2015-2016 Estimated 2016-2017 ProjectedMillionsTown of Marana Annual Budget & Financial Plan FY2016-2017 40 Development Fees Description As allowed under A.R.S. §9-463.05, the Town assesses development fees for new construction to offset the cost to the municipality associated with providing necessary public services to a development, including the costs of infrastructure, improvements, real property, engineering and architectural services, financing, other capital costs and associated appurtenances, and related equipment. The intent is to ensure that growth “pays for itself,” and current residents are not burdened with additional taxes and fees to defray the capital costs of new development. Development fees are collected with each new building permit. Permitted Use This revenue is utilized to fund the Town’s capital improvement related to growth such as constructing new roads, building new parks and expanding water systems. Rate Structure The Town charges development fees for transportation, parks, and water system and water renewable resources projects. Fees are assessed on each residential dwelling within the defined benefit area. Water system and water resource fees are charged to residential dwellings and commercial development based on the meter service size and number of connections. Assumptions Projections are based on an additional 550 homes being permitted in fiscal year 2016- 2017. Due to the cyclical nature of construction, the Town uses a conservative approach to development fee revenues. Fiscal year $ Revenue $ Change % Change 2012-2013 5,496,278 2,689,358 49% 2013-2014 3,903,506 (1,592,772) -41% 2014-2015 4,181,906 278,400 7% 2015-2016 Estimated 4,081,127 (100,779) -2% 2016-2017 Projected 3,608,351 (472,776) -13% $‐ $1.0 $2.0 $3.0 $4.0 $5.0 $6.0 2012-2013 2013-2014 2014-2015 2015-2016 Estimated 2016-2017 ProjectedMillionsTown of Marana Annual Budget & Financial Plan FY2016-2017 41 Water Sales Description The Town provides a potable water system service to residences and businesses within the service area. Permitted Use The revenue generated is used to cover the costs of administration, operations, maintenance and replacement of the water collection, treatment and delivery system. Rate Structure Monthly Service Fee Meter Size Rate 5/8" $ 18.18 1" 44.14 1.5" 48.08 2" 55.83 4" 132.43 Consumption Single Family Rate Consumption Other than Single Family Rate Gallons Rate Type Rate 1 - 10,000 $ 2.96 Multi Family $ 3.64 10,001 - 20,000 4.12 Commercial $ 3.64 20,001 - 30,000 5.36 Industrial $ 3.64 30,001 - 40,000 6.61 Government $ 3.64 > 40,000 9.50 Standpipe/hydrant $ 4.12 Assumptions The revenues projected are based on an anticipated increase of 295 customers. $- $1.0 $2.0 $3.0 $4.0 $5.0 2012-2013 2013-2014 2014-2015 2015-2016 Estimated 2016-2017 ProjectedMillionsFiscal year $ Revenue $ Change % Change 2012-2013 3,455,329 173,416 5% 2013-2014 3,767,459 312,130 8% 2014-2015 4,152,235 384,776 9% 2015-2016 Estimated 4,086,241 (65,994) -2% 2016-2017 Projected 4,341,258 255,017 6% Town of Marana Annual Budget & Financial Plan FY2016-2017 42 Wastewater Fees Description The Town charges a fee to each sewage system user having a sewer connection or otherwise discharging sewage, industrial waste or other liquids into the Town’s sewage system. Permitted Use The revenue generated is used to cover the costs of administration, operations, maintenance and replacement of the sewage collection and treatment system. Rate Structure Monthly Service Fee Volume Rate Meter Size Rate Rate Per meter $ 12.63 Per 1,000 gallons $ 4.71 Assumptions The Town took operational control over the Marana Water Reclamation Facility (MWRF) in January 2012. The MWRF was under the operational control of Pima County prior to that date and all revenues, rights and responsibilities were with Pima County. Therefore, fiscal year 2011-2012 represents the first year of operation of the MWRF for town and reflects one half year of revenue for that year. The revenues projected for fiscal year 2016-2017 are based on an anticipated increase of 232 customers. $- $0.3 $0.5 $0.8 $1.0 $1.3 2012-2013 2013-2014 2014-2015 2015-2016 Estimated 2016-2017 ProjectedMillionsFiscal year $ Revenue $ Change % Change 2012-2013 730,192 489,602 67% 2013-2014 834,319 104,127 12% 2014-2015 933,319 99,000 11% 2015-2016 Estimated 1,013,783 80,464 8% 2016-2017 Projected 1,159,696 145,913 13% Town of Marana Annual Budget & Financial Plan FY2016-2017 43 Airport Fees Description The Marana Regional Airport receives revenues from air hangar leases, fuel charges and open tie-downs. Permitted Use These revenues are not restricted and may be used for any purpose. Rate Structure Pima Aviation, Inc. owns and operates the hangars, covered tie-down areas and storage facilities at the Marana Regional Airport. However, as part of the ownership arrangement, the Town receives revenues from a series of land, hangar, development and open tie-down leases and fuel usage fees from Pima Aviation, Inc. The Town owns the open tie-down areas. The rates and fees vary by type and are available on the Town’s website. Assumptions The Marana Regional Airport is classified as a general aviation reliever airport for Tucson International. Several key capital projects will be vital to the continued growth of the Airport. The airport will be a key element of the Economic and Strategic plans. Staff conservatively projected a slight GHcrease in the revenue number for fiscal year 2016-2017. Fiscal year $ Revenue $ Change % Change 2012-2013 258,179 16,115 6% 2013-2014 285,662 27,483 10% 2014-2015 258,662 (27,000) -10% 2015-2016 Estimated 266,507 7,845 3% 2016-2017 Projected 258,000 (8,507) -3% $240.0 $250.0 $260.0 $270.0 $280.0 $290.0 2012-2013 2013-2014 2014-2015 2015-2016 Estimated 2016-2017 ProjectedThousandsTown of Marana Annual Budget & Financial Plan FY2016-2017 44 PROJECTION OF FINANCIAL CONDITION BY FUND GROUP Fund Group June 30, 2016 Estimated Fund Balance 2016-2017 Estimated Revenue 2016-2017 Estimated Expenditures Transfers In Transfers Out June 30, 2017 Estimated Fund Balance General Fund $ 23,662,353 $ 41,218,185 $ 42,988,705 $ - $5,371,145 $ 16,520,688 Special Revenue 4,625,992 5,787,455 8,003,917 100,000 - 2,509,530 Capital Projects 34,095,513 60,950,683 81,633,576 2,000,000 2,088,668 13,323,952 Debt Service 2,384,278 2,828,648 9,029,886 6,201,238 - 2,384,278 Enterprise 4,699,839 21,255,781 24,291,695 968,101 1,809,526 822,500 Internal Service 1,014,221 4,116,110 4,116,110 - - 1,014,221 Total All Funds $70,482,196 $136,156,862 $170,063,889 $9,269,339 $9,269,339 $36,575,169 Town Funds and Fund Balance Information General Fund The General Fund is the Town’s primary operating fund. It accounts for all financial resources except those required to be accounted for in other funds. As described earlier, approximately 95 percent of the General Fund’s operating revenues are extremely sensitive to fluctuations in the regional and national economies. This was very apparent during the multi- year national, state and local economic recession. The Town proactively managed its budget through the depths of the great recession and beyond. As a result of that effort, the Town has maintained healthy reserve balances and, in fact, has increased General Fund balances modestly since fiscal year 2009-10. The town estimates that approximately $0.3 million will be added for fiscal year 2015-2016. The end of fiscal year 2016-2017 fund balance is projected to be $16.5 million. This projected number includes contingent expenditure budget authorization of $5.0 million. By policy, uses of contingency require Council approval which is consistent with the Town’s financial policies and utilization of those resources. Estimated ending fund balance is approximately 45% of the projected fiscal year’s General Fund revenue. This is well above the acceptable level according to the Town’s policy of fund balance (target of 25% of General Fund’s budgeted revenues). $- $10 $20 $30 $40 $50 $60 2017 Budget 2018 2019 2020 2021 2022MillionsGeneral Fund Forecast 2018 to 2022 Recurring revenue Recurring expenditures Town of Marana Annual Budget & Financial Plan FY2016-2017 45 The following chart shows fund balance levels excluding fiscal year 2016 – 2017 $5.0 million budgeted contingency along with the 25% reserve requirement target. Special Revenue Funds The special revenue funds account for the proceeds of specified revenue sources, other than major capital projects, legally restricted to expenditures for specific purposes. For Fiscal year 2016-2017 the Town has budgeted $1.0 million in funding for unanticipated grants and contributions. This is the fourth year of such funding, and it will provide the Town the revenue and expenditure authority required to take advantage of grants and similar opportunities that may occur during the year. Additionally, this funding mechanism removes the impact of grant activity on the operating budgets in the General Fund. Capital Projects Funds The capital projects funds account for resources to be used for the acquisition or construction of capital facilities, equipment and infrastructure other than those financed by the enterprise funds. The ending fund balance is projected to decrease due to the anticipated completion of existing capital projects. Debt Service Funds The debt service funds account for the accumulation of resources and the payment of general long‐term debt principal, interest, and related costs. The ending fund balance is projected to be $2.3 million, which is primarily associated with deposits held related to the Gladden Farms Community Facilities District (a discretely presented component unit). Enterprise Funds The enterprise funds are used to account for operations that (1) are financed and operated in a manner similar to private business enterprises, where the intent of the Town Council is that the costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges, or (2) where the Council has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purposes. For fiscal year 2016-2017, Enterprise Funds include a Wastewater Utility Fund to account for the activities of this new enterprise. The projected ending balances in the enterprise funds are primarily attributable to the Downtown Sewer Conveyance System project which anticipates spending approximately $1.0 million in fiscal year 2016-2017. The funding for that project is anticipated to be in the form of an inter- fund borrowing between the Wastewater Fund and the General Fund. In addition to the Wastewater Fund, the Town has Water Utility and Airport Enterprise funds. $- $5.0 $10.0 $15.0 $20.0 $25.0 $30.0 2012-13 2013-14 2014-15 2015-16 2016-17Millions Fund Balance Required Reserve Town of Marana Annual Budget & Financial Plan FY2016-2017 46 Department Budgets The Department Budgets section contains supporting information including an organizational chart, department overview, accomplishments, goals and performance measures. Also LQFOXGHGLVDÀQDQFLDOVXPPDU\SDJH and the total number of authorized employees. Town of Marana Annual Budget & Financial Plan FY2016-2017 47 This page intentionally left blank Town of Marana Annual Budget & Financial Plan FY2016-2017 48 MAYOR & TOWN COUNCIL Department Overview The Marana Town Council is committed to providing its residents with a high standard of living, efficient municipal services, and progressive community planning. Their actions are based on solid values, uncompromising integrity, and servant leadership for the community. 2015 – 2016 Accomplishments • Adopted a structurally balanced operating budget • Joint presentation with Marana Unified School District • Integrated the Strategic Plan elements into the annual budget process • Performed public outreach on issues affecting the town 2016 – 2017 Goals & Objectives • Continue Strategic Plan implementation • Ensure the use of the Strategic Plan in the development of the annual budget • Maintain regular briefing reports and Council Executive Reports • Support legislative priorities • Ensure that Marana remains a safe, clean and healthy community Community Outreach Intergovernmental Relations Policy Development Mayor & Town Council Members Town of Marana Annual Budget & Financial Plan FY2016-2017 49 STRATEGIC PLAN MEASURES AND INDICATORS Council Strategic Plan Goal Expected Outcome Performance Indicator FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Progress & Innovation Use the Strategic Plan in the development of the annual budget Number of Strategic Plan initiatives met through budget process 10 10 10 10 Progress & Innovation Document and disseminate information to Council members and the community Number of Council Executive Reports distributed to staff and elected officials 12 12 12 12 Number of Council Daily reports distributed to staff and elected officials 50 50 50 50 Progress & Innovation Communicate openly and effectively with members of the Marana Community Number of public “open house” meetings held 1 2 2 2 Number of presentations given to civic groups or Homeowners’ Associations 10 10 10 10 Number of information booths put up at events 2 2 2 2 BUDGET SUMMARY Expenditures by Category FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Personnel & Benefits Cost* $256,413 $248,588 $248,776 $255,076 Contracted Services $5,896 $5,215 $6,581 $20,511 Operating Supplies & Equipment $4,634 $4,260 $5,283 $13,985 Total by Category $266,943 $258,063 $248,776 $289,572 BUDGET SUMMARY BY FUND Expenditures By Category FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget General Fund $266,943 $258,063 $248,776 $289,572 Total by Fund $266,943 $258,063 $248,776 $289,572 *Note: Town Council does not have FTE’s. Town Council members are paid a stipend and are eligible to receive benefits. Town of Marana Annual Budget & Financial Plan FY2016-2017 50 TOWN MANAGER Department Overview The Town Manager’s Office, under the policy and direction of the Town Council, the Town Manager’s Office provides oversight, support and coordination of administrative activities across the Town. The Manager’s Team provides leadership and vision to town staff for the benefit of the entire Marana community. Using the Strategic Plan, we implement successful strategies to tackle the challenges and growth in the Town. The Manager’s Team promotes responsiveness and efficient policies and procedures to ensure the highest quality of life for residents and businesses. The Manager’s Team believes in strong partnerships with our business and development communities, our neighboring municipalities, and various interest groups in the area. We are committed to providing the highest level customer service and effective solutions to complex changes. The Manager’s Team will never compromise our integrity or the public’s trust. TOWN MANAGER 2015 – 2016 Accomplishments  Maintained a structurally balanced budget  Developed and nurtured the creation of the Communications and Marketing Division  Supported and fiscally managed the signature events  Collaborated with the Communications and Marketing Team to develop the Citizens Survey tool  Enhanced the esthetics and provided support with the Marana Chamber of Commerce for the State of the Town Address  Collaborated and supported the development of the Discover Marana website  Showcased the Town of Marana at the League of Cities and Towns Conference  Finalist for the All America City competition  Collaborated with staff and rolled out the new website design using Squarespace 2016 – 2017 Goals & Objectives  Create a new work area for the Communications and Marketing Division  Develop and establish the Citizens Survey tool  Work with the Communications and Marketing Team to develop a competitive bid process to create a new Marana logo  Maintain a structurally balanced budget Administration Support Services Community Outreach Council Support & Constituency Staff Oversight Town Manager Town of Marana Annual Budget & Financial Plan FY2016-2017 51 COMMUNICATIONS AND MARKETING DIVISION 2015 – 2016 Accomplishments  Established a team-based project management system for all marketing, design, content management and copyrighting requests  Implemented the use of Mailchimp to replace Notify Me in the sending of emails and newsletters related to employees news, public information and events  Maintained brand management of all major event, including signature events, “Movies and Music in Marana,” and the Parks and Recreations “Run/Walk/Jog” series  Developed marketing materials, advertisements, and website/blog content for Discover Marana as well as all departments, including photography, graphic design and copyrighting services  Designed “Welcome to Marana” pole banners that will greet residents and visitors upon exiting I-10 and entering the community 2016- 2017 Goals  Design and implement a complete Marana community brand in anticipation of its 40th year anniversary  Create a branded sticker/design, decal for businesses in Marana to identify with the Marana community  Begin educating the resident and business community on the Marana identity through the use of community meetings  Increase marketing efforts to bring more people to the “Music & Movies in Marana” series  Increase social media exposure  Coordination in collaboration with Parks and Recreation for the El Tour event in Marana SPECIAL EVENTS DIVISION 2015 – 2016 Accomplishments  Doubled attendance at all signature events  Off-set the cost for events with partnerships and vendor fees  Due to attendance, expanded the locations for July 4 Celebration and the Holiday Festival and Christmas Tree Lighting  Expanded the scope and attendance for Concerts in the Park (Movies, Music in Marana)  Established relationships directly with food vendors and musicians-no third party  Implemented a new marketing campaign for promoting events involving media sponsorships for digital ads, media coverage, social media, television and radio 2016 -2017 Goals  Increase partnership for signature events Town of Marana Annual Budget & Financial Plan FY2016-2017 52  Foster creativity and collaboration with the Communications and Marketing Team to grow and improve event planning, branding and execution  Work with the Communications and Marketing Team to increase social presence and attract attendees  Meet with other municipalities to network, learn and share ideas STRATEGIC PLAN MEASURES AND INDICATORS Council Strategic Plan Goal Expected Outcome Performance Indicator FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Community/ Progress & Innovation Provide innovative ways for citizens to make inquiries and requests for service, and receive responses in a timely fashion Number of Manager’s employee update sessions held 4 4 4 4 Community/ Progress & Innovation Ensure transparency and open communication throughout all levels of the organization Number of public “open house” meetings held 15 15 15 15 Number of Manager’s “Ride Alongs” with Police Officers 14 14 14 14 Town/City Managers Meetings (Town of Oro Valley, Sahuarita, City of Tucson and City of South Tucson) 4 10 12 12 BUDGET SUMMARY Expenditures by Category FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Personnel & Benefits Cost $823,460 $1,055,974 $1,112,045 $1,216,704 Contracted Services $110,896 $150,021 $121,059 $227,329 Operating Supplies & Equipment $47,435 $126,458 $170,245 $240,260 Total by Category $981,791 $1,332,453 $1,403,350 $1,684,293 BUDGET SUMMARY BY FUND Expenditures By Category FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget General Fund $959,032 $1,291,311 $1,380,041 $1,679,185 Bed Tax Fund $22,757 $41,142 $23,308 $5,108 Total by Fund $981,789 $1,332,453 $1,403,350 $1,684,293 Town of Marana Annual Budget & Financial Plan FY2016-2017 53 AUTHORIZED POSITIONS FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Town Manager 1.00 1.00 1.00 1.00 Deputy Town Manager 1.00 1.00 1.00 1.00 Assistant to the Town Manager - 1.00 1.00 1.00 Management Assistant 2.00 2.00 2.00 3.00 Graphic Designer 1.00 1.00 1.00 1.00 Administrative Assistant 1.00 1.00 1.00 1.00 Customer Service Specialist 1.13 1.13 1.13 1.13 Special Events Coordinator - - 1.00 1.00 Communications Manager - - 1.00 1.00 Executive Assistant to the Town Manager - - - 1.00 Senior Executive Assistant 1.00 1.00 1.00 - Emergency Management and Safety Coordinator 1.00 1.00 - - Public Information Officer (PIO) 1.00 1.00 - - Council Liaison - - - - Senior Administrative Manager - - - - Total Town Manager 10.13 11.13 11.13 12.13 Town of Marana Annual Budget & Financial Plan FY2016-2017 54 OFFICE OF ECONOMIC DEVELOPMENT AND TOURISM Department Overview To provide clear direction and coordination of economic development and tourism activities in Marana by the building of public/private sector partnerships to attract and retain a diverse business and employment base, support new local businesses, develop amenities and attractions to create a world class destination and provide a high quality workforce. To ensure that all departmental activities enhance and support the vision of the strategic plan by providing responsiveness to internal and external customers by the creation of those partnerships. 2015 – 2016 Accomplishments • Created the Office of Economic Development and Tourism • Applied for, and received an Economic Development Grant from the Tohono O’Odham Nation • Created a Workforce to Education taskforce for identification and implementation of need vs current talent availability • Collaborated on creating a partnership with SCORE for a Business Mentorship Program • Edited and rewrote the Economic Roadmap and brought it up to current standards • Initiated the annexation and rezoning of Pioneer Landscape Materials into the Town’s jurisdiction • Presentations given to various community groups and conferences • Participated on two Boards and numerous committees to promote Marana within the economic development community • Hired a Tourism and Marketing Manager to implement the tourism vision of the Town • Hired a consultant and successfully completed the design and implementation of the Tourism website • Four tourism volunteers trained for Visitor Center - Visitor Center staffed Mon – Thurs • Instrumental in developing the El Tour de Tucson Marana event • Successfully produced the VIP Mexico Shopping Experience by partnering with the Ritz Carlton, El Imparcial, and the Premium Outlet Mall Tourism Economic Development & Tourism Town of Marana Annual Budget & Financial Plan FY2016-2017 55 • Implemented advertising, social media, content marketing placements to begin building awareness for Marana • Initiated limited service hotel quarterly meetings 2016 – 2017 Goals & Objectives • Procure a consultant and complete the Economic Development Strategic Plan exercise • Develop a Business Retention & Expansion Program • Fully develop and implement the MPA University degree Economic Development course • Initiate and grow collaborative efforts with Marana partners, both from an E.D. and Tourism aspect • Complete the welcome packet for new businesses opening up operations in Marana • Implement a Location Enterprise Analysis Web Service for GIS demographic information • Maximize Board position on the SAAA • Expand, and add to the current incentive programs • Leverage public relations opportunities • Participate in highly attended leisure travel shows for brand positioning STRATEGIC PLAN MEASURES AND INDICATORS Council Strategic Plan Goal Expected Outcome Performance Indicator FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Progress & Innovation Create & engage multi-disciplinary work teams to ensure that in-house & external projects incorporate best practices, effective communications, and serve multiple service delivery goals. Creation of various taskforce’s to analyze and implement best practices 0 0 95% 95% Tourism Implement pieces of Tourism Marketing Plan. Create tourism website 0 0 100% 100% Develop marketing campaign and implement for the Premium Outlet Mall 100% 100% Commerce Develop an Economic Development Strategic Plan Complete RFP, advertise, hire a consultant, and produce E.D. Strategic Plan 0 0 100% 100% Commerce Allocate & maximize Town resources to recruit, maintain, and expand businesses and industry. Review and identify financing tools 0 0 50% 100% Collaborate with regional economic development agency to increase “win rate” of business attraction 0 0 50% 100% Develop and implement a business retention & expansion program 0 0 50% 100% Town of Marana Annual Budget & Financial Plan FY2016-2017 56 BUDGET SUMMARY Expenditures by Category FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Personnel & Benefits Cost - $159,054 $202,453 $230,729 Contracted Services - $225,238 $168,471 $226,475 Operating Supplies & Equipment - $1,782 $3,698 $3,700 Capital Outlay - - - - Total by Category - $386,074 $374,623 $460,904 BUDGET SUMMARY BY FUND Expenditures By Category FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget General Fund - $149,493 $149,364 $200,285 Bed Tax Fund - $113,618 $225,259 $260,619 Downtown Reinvestment Fund - $122,963 - - Total by Fund - $386,074 $374,623 $460,904 AUTHORIZED POSITIONS FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Director of Economic Development and Tourism - 1.00 1.00 1.00 Tourism and Marketing Manager - 1.00 1.00 1.00 Total Economic Development and Tourism - 2.00 2.00 2.00 Town of Marana Annual Budget & Financial Plan FY2016-2017 57 This page intentionally left blank Town of Marana Annual Budget & Financial Plan FY2016-2017 58 TOWN CLERK Department Overview The Town Clerk is responsible for oversight of Council meetings, town elections, including candidate orientations, candidate filings, campaign finance and financial disclosure reports, public records, claims management, liquor licenses and the coordination of interdepartmental services related to town. Under the direction of the Town Manager’s office, the Town Clerk handles claims against the town, prepares official Council agenda packets, records official minutes of all Council meetings, and is staff to the Community Connections program and the Marana Citizens’ Forum. Community and Progress and Innovation are keystones of the Strategic Plan that enhance the mission of the Town Clerk’s department, which is to assist the public and internal staff with accurate and timely information. 2015-2016 Accomplishments Records Administration • Essential Records completed • Laserfiche digital imaging is moving forward • Employed Versatile software to manage permanent records • Refine Public Records Request Administrative Directive – in draft with Legal department • Implemented Laserfiche cleanup with all departments • File room inventory of transitory and permanent public records ongoing • Commenced records retention training manual • Oversaw completed move of records to new records storage facility Council and Department Organization • Updated AgendaQuick software for electronic agenda preparation • Continue to provide agenda training to all staff • Member of the town’s safety team • Conducted public outreach for Marana Citizens’ Forum, Marana 2.0 • One staff member working toward Election Official certification • Two staff members working toward Municipal Clerk Certification • Town Clerk facilitated Marana Citizen’s Forum beginning Fall 2014 • Director completed Town Hall facilitator training Council Elections Records Managerment Community Town Clerk Town of Marana Annual Budget & Financial Plan FY2016-2017 59 2016-2017 Goals & Objectives In addition to those items listed below, all goals and objectives noted above as ‘ongoing’ will continue to be a focus objective during this period. • Began public outreach for 2016 elections via the website and neighborhood meetings • Redesign Clerk’s web page • Designed elections web pages, included voter information, candidate information, and Home Rule action STRATEGIC PLAN MEASURES AND INDICATORS Council Strategic Plan Goal Expected Outcome Performance Indicator FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Community/ Progress & Innovation COUNCIL MEETINGS, AGENDAS AND AFTER-COUNCIL ACTION Regular and Special Agendas NA NA NA 100% Liquor Licenses processed NA NA NA 100% Recorded documents NA NA NA 100% Posted quorum notices as required by statute – 24 hours before meeting 100% 100% 100% 100% Agendas and backup materials posted 24 hours before meeting 100% 100% 100% 100% Draft minutes/Administrative Summary posted within 72 hours after meeting 100% 100% 100% 100% Council documents scanned into Laserfiche within 72 hours after meeting 100% 100% 100% 100% Community/ Progress & Innovation ELECTIONS AND CANDIDATE FILINGS No scheduled elections until Fall 2016 Prepare publicity pamphlets and process any arguments received NA NA NA Ongoing Notify residents of polling locations and update Elections web page 100% NA 100% Ongoing Ballot replacement center NA NA NA N/A Receive and publish Candidate filings within 24 hours of receipt NA NA 100% 100% Receive annual Financial Disclosure Statements 100% 100% 100% 100% Town of Marana Annual Budget & Financial Plan FY2016-2017 60 STRATEGIC PLAN MEASURES AND INDICATORS (continued) Council Strategic Plan Goal Expected Outcome Performance Indicator FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Community/ Progress & Innovation PUBLIC RECORDS, RECORDS MANAGEMENT & ADMINISTRATION Public records requests acknowledged within 24 hours of receipt 100% 100% 100% 100% Processed records requests completed within 72 hours 95% 95% 95% 95% Permanent records properly stored in acid-free boxes 100% 100% 100% 100% All non-DSC files at Sanders records building inventoried 85% 85% 85% 85% Clerk’s file room inventory of all permanent and non- permanent records 60% 60% 75% 75% Electronic inventory of all town records in Versatile 30% 30% 40% 50% Records destroyed in timely manner 90% 90% 95% 95% Provide adequate storage space for town’s records 50% 85% 100% 100% Community/ Progress & Innovation COMMUNITY RELATIONS (Citizen Forum, Board of Adjustment, Planning & Zoning) Advertise and recruit additional participation 100% 100% 100% 100% Marana 2.0 Citizen Forum NA NA New Ongoing INSURANCE CLAIMS Tracking numbers issued within 24 hours of notification of incident 100% 100% 100% 100% Insurance claims in process within five days of incident notification/claim reviewed 60 100% NA 100% 95% Attempted contact with adverse insurance company within 72 hours of receipt of insurance information 100% 100% 100% 100% Routed new claims to Finance and Legal within 24 hours of receipt of completed incident report 95% 100% 100% 100% Successful restitution/recovery against adverse party 90% 95% 95% 95% Town of Marana Annual Budget & Financial Plan FY2016-2017 61 BUDGET SUMMARY Expenditures by Category FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Personnel & Benefits Cost $233,026 $241,492 $240,069 $323,569 Contracted Services $21,939 $16,626 $10,571 $160,025 Operating Supplies & Equipment $1,802 $1,967 $3,829 $13,650 Total by Category $256,767 $260,085 $254,469 $497,244 BUDGET SUMMARY BY FUND Expenditures By Category FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget General Fund $256,767 $260,085 $254,469 $497,244 Total by Fund $256,767 $260,085 $254,469 $497,244 AUTHORIZED POSITIONS FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Town Clerk 1.00 1.00 1.00 1.00 Deputy Town Clerk - - 1.00 1.00 Executive Assistant - - - 1.00 Records Clerk - - 2.00 2.00 Records Administrator 1.00 1.00 - - Assistant to the Town Clerk 1.00 1.00 1.00 - 3.00 3.00 5.00 5.00 Town of Marana Annual Budget & Financial Plan FY2016-2017 62 HUMAN RESOURCES Department Overview The Human Resources Department’s mission is to support and advance the Town of Marana by hiring, developing and keeping the best talent. In collaboration with all Town employees, we work to promote Marana’s culture and an organization of excellence. 2015 – 2016 Accomplishments Administration  Completed file management and retention compliance for the department  Developed, trained and implemented the Electronic Requisition and Personnel Action Form workflow and approval process Benefits  Coordinated the annual Open Enrollment Benefits and Wellness Fair  Improved the Hartford Billing Processing, moving to fully Self-Administered Billing  Overhauled the Benefit Enrollment Guide to create a more comprehensive and user friendly format  Created a Life Insurance and Short Term Disability premium calculator  Established Affordable Care Act Reporting and met deadlines for disbursement of 1095B and 1095C forms to all benefit eligible employees  Updated the Leave process by created a FML standard operating procedure as well as a file management system  Improved the Leave Donation communication process implementing an informational link on the website intranet Compensation & Classification  Created Townwide Job Descriptions  Updated and Implemented the Reclassification and Strategic Position Request Process Benefits & Wellness Organizational Development Recruitment Classification & Compensation Safety & Occupational Health HR Director Administration Town of Marana Annual Budget & Financial Plan FY2016-2017 63 Organizational Development  Updated the Performance Management System to an interactive quarterly touch base system as opposed to an annual rating system  Completed Town wide PERFORM leadership training  Invested in employee leadership development (AGTS Supervisor’s Academy, Eller College Foundations in Public Sector Leadership and Southwest Leadership Program)  Celebrated Employee Appreciation and Recognition week Recruiting  Reconfigured the interview and reference check process to improve HR’s productivity and effectiveness Safety & Emergency Management  Created Workers Compensation standard operating procedures  Established Blood Source Testing program  Mitigated and abated annual facilities inspections  Maintained 100% of National Incident Management System (NIMS) training Townwide  Drafted a Continuity of Operations Plan (COOP) template to be used Townwide Wellness  Held wellness clinics throughout the year, including the Flu Shot Clinic, Mobile On-Site Mammography Clinic and 10,000 Steps program 2016 – 2017 Goals & Objectives Administration  Develop the HR brand to be a model in all the services we provide  Develop a HR website that promotes the Town as an organization of excellence  Continue to be a driving force to cultivate and promote the Town’s goals, strategic plan and cultural values  Enhance the PERFORM interactive quarterly touch base process to align with the strategic plan  Implement a team compensation philosophy based on objective linked to goals, the strategic plan and cultural values Benefits  Move towards auto file feeds on Cigna and Delta Dental plans  Conduct Request for Proposal for Benefits Broker  Continue to review benefit plans for sustainability  Conduct contract renewal negotiations for Hartford Town of Marana Annual Budget & Financial Plan FY2016-2017 64  Create Total Compensation Statement for all benefits eligible employees Compensation & Classification  Implement a quarterly interactive process with department heads for the Reclassification and Strategic Position Request process Organizational Development  Implement an interactive process and developmental tool for leaders that link talent assessment with organizational development  Assess Townwide training needs and develop a strategic training plan based on organizational need Recruiting  Implement a new recruiting process and Hiring Manager Toolkit  Fully utilize NeoGov to improve efficiencies in the recruitment process  Implement pre-employment physicals Townwide for applicable job classifications  Implement an updated interactive on-boarding process to enhance the new hire experience Safety & Emergency Management  Update the Return to Work program and claims management direct pay process  Continue to reduce workplace injuries  Create Job Hazard Assessments (JHAs) for all job classifications  Maintain Town employee training percentage of 90% in the Safe Personnel platform  Complete the development of the Continuity of Operations Plans (COOP) for all Town departments and incorporate them into the Town’s Emergency Operations Plan (EOP)  Review and update the Town’s Emergency Operations Plan (EOP) Town of Marana Annual Budget & Financial Plan FY2016-2017 65 STRATEGIC PLAN MEASURES AND INDICATORS Council Strategic Plan Goal Expected Outcome Performance Indicator FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Progress and Innovation Create an organization of excellence Create a performance evaluation tool that can identify and reward employee innovation and employee performance that supports our strategic initiatives 300 N/A N/A N/A Create an employee development/succession program with a skills inventory of our employee base and identify opportunities for cross- departmental collaboration, and identify assignments for employees to support our strategic initiatives and projects N/A 320 340 345 Continue Employee Forum to include all employees in collaborating on town-wide issues and strategic initiatives N/A N/A N/A N/A Recognize employees and members of the community through recognition and rewards programs N/A N/A 340 345 Identify methods and opportunities for showcasing Marana achievements N/A N/A On-going On- going Participate in award and recognition events for Town programs, projects and services as opportunities arise N/A N/A 340 345 Town of Marana Annual Budget & Financial Plan FY2016-2017 66 STRATEGIC PLAN MEASURES AND INDICATORS Council Strategic Plan Goal Expected Outcome Performance Indicator FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Progress and Innovation Create an organization of excellence Encourage Town staff to seek certifications and credentialing to expand professional expertise N/A N/A On-going On-going Link employee training to an identified need or goal N/A N/A 340 345 Identify and implement a succession/growth development plan for Town employees N/A N/A 340 345 Embed values into performance management instruments and recruitment practices N/A 360 410 372 Create a performance- based pay system based on objective criteria linked to strategic plan goals and cultural values N/A 340 340 345 Support individual employee recognition by professional organizations N/A N/A 50 On-going STRATEGIC PLAN MEASURES AND INDICATORS Council Strategic Plan Goal Expected Outcome Performance Indicator FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Commerce / Community Create an organization of excellence Increase employee knowledge of operations in other departments by implementing and scheduling Employee Connections program 75 55 40 On- going Survey town staff to identify training needs that can be addressed by internal staff, and are linked to an identified need strategic goal 300 N/A N/A N/A Implement a town-wide safety committee by first identifying a chair and members and utilizing SW Risk/AMRPP 10 13 15 15 Identify process to create a classification and compensation philosophy to recruit and retain quality professional staff 0.5 N/A N/A On- going Town of Marana Annual Budget & Financial Plan FY2016-2017 67 STRATEGIC PLAN MEASURES AND INDICATORS Council Strategic Plan Goal Expected Outcome Performance Indicator FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Commerce / Community Create an organization of excellence Complete an RFP to identify and contract professional consultant services to conduct a phased classification, and compensation study with the classification project completed in FY13 and compensation completed in FY14 N/A N/A N/A N/A Departments working on specific projects should consider if individual students, student teams or entire classes could be used to help assist with the project or initiative N/A N/A N/A N/A Ensure Marana residents and business owners experience excellent customer service interactions N/A N/A On-going On- going BUDGET SUMMARY Expenditures by Category FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Personnel & Benefits Cost $496,511 $524,829 $510,640 $650,888 Contracted Services $81,474 $69,124 $66,218 $92,242 Operating Supplies & Equipment $49,181 $73,937 $79,277 $136,504 Capital Outlay $19,070 - - - Total by Category $646,236 $667,890 $656,136 $879,634 BUDGET SUMMARY BY FUND Expenditures By Category FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget General Fund $646,236 $667,890 $656,136 $879,634 Total by Fund $646,236 $667,890 $656,136 $879,634 Town of Marana Annual Budget & Financial Plan FY2016-2017 68 AUTHORIZED POSITIONS FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Human Resources Director 1.00 1.00 1.00 1.00 Human Resources Deputy Director 1.00 1.00 1.00 1.00 Sr. Human Resources Analyst 2.00 2.00 2.00 2.00 Human Resources Analyst - 1.00 1.00 1.00 Executive Assistant 1.00 1.00 1.00 1.00 Safety and Emergency Management Coordinator - - 1.00 1.00 Human Resources Technician 1.00 - - - Employee Relations Administrator - - - - Administrative Assistant - - - - Human Resources Coordinator - - - - Total Human Resources 6.00 6.00 6.00 7.00 Town of Marana Annual Budget & Financial Plan FY2016-2017 69 This page intentionally left blank Town of Marana Annual Budget & Financial Plan FY2016-2017 70 FINANCE DEPARTMENT Department Overview The Finance Department provides financial support services throughout the Town including accounting, fiscal planning, treasury services, cash receipts, purchasing, accounts payable, payroll, debt management, development and monitoring of the annual operating budget, establishing and monitoring internal controls, preparing the Comprehensive Annual Financial Report, facilitating external audits and independent reviews and grant management. 2015 – 2016 Accomplishments  Received 9th consecutive Distinguished Budget Presentation Award from the Government Finance Officers of America (GFOA)  Received the Certificate of Excellence in Financial Reporting from the Government Finance Officers of America  Developed a Budget Webpage that helps citizens stay up-to-date with key dates, information on budget development, and a citizens voice section with FAQ’S as well as a place where questions can be submitted.  Assisted Courts in allowing online payments solutions for its customers  Successfully implemented a Financial Transparency Searchable Database on the Town’s Website 2016 – 2017 Goals & Objectives  Receive the Distinguished Budget Presentation Award from the Government Finance Officers of America (GFOA)  Receive the Certificate of Excellence in Financial Reporting from the Government Finance Officers of America  Streamline payment processing to include the use of alternatives to paper checks such as (ACH, Wire, Pcard, Etc.)  Acquire and implement a new business licensing software system Budget Accounting Administration Procurement Treasury Management •Sales Tax & Audit Finance Director Town of Marana Annual Budget & Financial Plan FY2016-2017 71 STRATEGIC PLAN MEASURES AND INDICATORS Council Strategic Plan Goal Expected Outcome Performance Indicator FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Progress & Innovation Receive the Distinguished Budget Presentation Award from the Government Finance Officers in America (GFOA) Award Received Yes (7th consecutive) Yes (8th consecutive) Yes (9th consecutive) Yes Progress & Innovation Receive the Certificate of Excellence in Financial Reporting Award from the Government Finance Officers in America (GFOA) Award Received Yes (7th consecutive) Yes Yes Yes Progress & Innovation Execute efficient accounts payable and payroll activities Invoices processed 13,114 13,095 13,500 13,700 Accounts payable checks processed 6,330 6,484 6,600 6,650 Payroll checks direct deposited 7,510 7,750 8,260 8,500 BUDGET SUMMARY Expenditures by Category FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Personnel & Benefits Cost $757,607 $808,991 $824,764 $1,010,095 Contracted Services $131,613 $141,398 $121,445 $196,130 Operating Supplies & Equipment $7,442 $10,831 $7,048 $6,000 Total by Category $896,662 $961,220 $953,258 $1,212,225 Town of Marana Annual Budget & Financial Plan FY2016-2017 72 BUDGET SUMMARY BY FUND Expenditures By Category FY 2014 Actual FY2015 Actual FY 2016 Projected FY 2017 Budget General Fund $896,662 $961,220 $953,258 $1,212,225 Total by Fund $896,662 $961,220 $953,258 $1,212,225 AUTHORIZED POSITIONS FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Finance Director 1.00 1.00 1.00 1.00 Finance Manager 1.00 1.00 1.00 1.00 Management & Budget Analyst 1.00 1.00 1.00 1.00 Payroll Administrator 1.00 1.00 1.00 1.00 Procurement Officer 1.00 1.00 1.00 1.00 Procurement Agent - - - 1.00 Senior Accountant 1.00 2.00 2.00 2.00 Senior Accounting Clerk 1.00 1.00 1.00 1.00 Accounting Clerk 1.35 1.35 1.75 1.75 Administrative Assistant 0.50 0.50 0.50 0.50 Asset System Administrator - - - 1.00 Contracts Administrator 1.00 1.00 1.00 - Total Finance 9.85 10.85 11.25 12.25 Town of Marana Annual Budget & Financial Plan FY2016-2017 73 This page intentionally left blank Town of Marana Annual Budget & Financial Plan FY2016-2017 74 LEGAL Department Overview The Marana Legal Department provides quality legal services to help the Town become a sustainable community with a high quality of life. The Legal Department provides legal advice to the Mayor and Council, the Town Manager’s Office and all Town departments, and directly or through outside counsel represents the Town in litigation. The Legal Department also prosecutes misdemeanor offenses committed within the Town limits and serves as an intermediary between the police, court personnel, victims, witnesses and defendants. 2015 – 2016 Accomplishments  Commerce: Updated the administrative provisions of the Land Development Code and moved them to Title 17 of the Marana Town Code, to enhance simplicity, understanding, and ease of use. Prepared and implemented incentive development agreements for key Marana real estate development projects, including the Marana Center/Tucson Premium Outlets project, and the San Joaquin Land Investments annexation.  Community: Provided top-quality municipal criminal and code enforcement, efficiently and fairly handling approximately 1,880 misdemeanor prosecutions and over 50 civil Town Code enforcement matters; and prepared and provided legal support and advice for the adoption of five ordinances amending the Town Code.  Innovation: Provided legal advice and drafted policy for the Neighborhood Mediation Program. Prepared agreement and provided legal advice reference the Town’s support of the Chamber’s Big Green Event. Prepared agreement and provided legal advice to the Municipal Court reference the court’s new online payment system.  Heritage: Provided legal advice for expanding and promoting the Marana Cotton Festival as a showcase of the Marana quality of life and its farming and ranching roots. Provided legal advice and prepared new partner agreement with Marana Heritage Conservancy, including provisions for the Conservancy to occupy the Heritage House.  Recreation: Prepared agreement and provided legal advice regarding Town’s sponsorship of the El Tour de Tucson cycling event, which promoted the Town as “The 2015 Title Sponsor of El Tour Gateway to Health & Wellness through Bicycling” and includes a new cycling event for 2016 entitled “The 2016 Town of Marana El Tour 25-Mile Event.” Civil Legal Services Criminal Prosecution Town Attorney Town of Marana Annual Budget & Financial Plan FY2016-2017 75 2016 – 2017 Goals & Objectives  Commerce: Assist the Finance Department in updating and rewriting business licensing provisions in the Town Code.  Community: Provide legal advice to the Town Manager’s Office and Code Enforcement for implementing the new Neighborhood Reinvestment Plan, including possible code revisions.  Innovation: Provide legal advice and assist the Human Resources Department in updating and revising Town Personnel Policies and Procedures with the goal of reviewing  Town practices and policies for process improvement to improve efficiencies and effectiveness.  Heritage: Provide legal advice and assistance related to continued development of the Heritage Park and implementation of the Heritage Park Master Plan.  Recreation: Provide legal advice and prepare agreements related to design and construction of Tangerine Corridor Community Park. STRATEGIC PLAN MEASURES AND INDICATORS Council Strategic Plan Goal Expected Outcome Performance Indicator FY2014 Actual FY2015 Actual FY 2016 Projected FY 2017 Budget Progress & Innovation Provide high quality legal advice on personnel matters and in the review of personnel policies, procedures, administrative directives and Town Code personnel provisions Percentage of successful outcomes in personnel matters 92% 100% 96% 96% Commerce/ Community Provide timely and accurate legal advice to the Town Ordinances reviewed and approved 35 24 15 18 Resolutions reviewed and approved 114 142 117 120 Commerce/ Community Prosecute misdemeanor cases efficiently and fairly Number of criminal cases prosecuted and closed 1,665 1,883 1,300 1,465 DUI 162 155 120 145 Criminal traffic 513 655 400 500 Criminal 695 855 650 700  Domestic violence 111 146 130 120 Commerce/ Community Enforce civil traffic and Town Code violations Civil traffic 6 17 10 15 Town Code 36 55 15 20 Commerce/ Community Provide legal advice and instruction to the Marana Police Department to minimize Town liability for state and federal claims Number of successful claims and lawsuits arising from law enforcement action 0 1 2 0 Town of Marana Annual Budget & Financial Plan FY2016-2017 76 BUDGET SUMMARY Expenditures by Category FY 2014 Actual FY2015 Actual FY 2016 Projected FY 2017 Budget Personnel & Benefits Cost $617,045 $644,548 $632,377 $717,793 Contracted Services $82,367 $64,986 $63,988 $110,702 Operating Supplies & Equipment $4,087 $3,687 $3,623 $4,000 Total by Category $703,499 $713,221 $699,988 $832,495 BUDGET SUMMARY BY FUND Expenditures By Category FY 2014 Actual FY2015 Actual FY 2016 Projected FY 2017 Budget General Fund $703,499 $713,221 $699,988 $832,495 Total by Fund $703,499 $713,221 $699,988 $832,495 AUTHORIZED POSITIONS FY 2014 Actual FY2015 Actual FY 2016 Projected FY 2017 Budget Town Attorney 1.00 1.00 1.00 1.00 Deputy Town Attorney 1.00 1.00 1.00 1.00 Senior Assistant Town Attorney 1.00 1.00 1.00 1.00 Assistant Town Attorney - - 1.00 1.00 Legal Assistant 1.00 1.00 1.00 1.00 Legal Document Clerk 1.00 1.00 1.00 1.00 Administrative Assistant 0.50 0.50 0.50 0.50 Associate Town Attorney 1.00 1.00 - - Real Property Acquisition Agent - - - - Office Support Assistant - - - - Total Legal 6.50 6.50 6.50 6.50 Town of Marana Annual Budget & Financial Plan FY2016-2017 77 This page intentionally left blank Town of Marana Annual Budget & Financial Plan FY2016-2017 78 TECHNOLOGY SERVICES Department Overview The Technology Services Department provides Town departments with the leadership, skills and technology infrastructure that enable the effective, secure, and efficient use of technology solutions in support of the vision, principles and strategic goals of the Town of Marana. 2015-2016 Major Accomplishments • Upgraded the Town Mobile App • Updated the Town Technology Strategic Plan • Created and published the Financial Dashboard APP • Created the new GIS portal for Town maps • Upgraded network capacity to the County and to the Airport 2016-2017 Goals & Objectives • Update, improve the My Marana App. • Create a transparency dashboard for the Town web site • Complete a security audit of all Town systems, security policies and procedures. • Upgrade Firewalls to protect Town Data and System • Update technology continuity of operations plan Infrastructure Applications Technology Services Director Town of Marana Annual Budget & Financial Plan FY2016-2017 79 STRATEGIC PLAN MEASURES AND INDICATORS Council Strategic Plan Goal Expected Outcome Performance Indicator FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Progress & Innovation Develop and maintain Town’s official maps, GIS applications, and GIS data library for town-wide use Ensure geo database data is updated at least weekly 100% 100% 100% 100% Progress & Innovation Implement virtualization technology that provides significant decrease in hardware costs, greater flexibility and responsiveness to user needs, and reduction of energy and server room resources Percentage of servers virtualized 60% 80% 95% 100% Progress & Innovation Provide technical support for all data, voice, and video communications Average time to complete non-critical work orders (in days) 2.0 2.0 2.0 2.0 Respond to high priority issues within 2 hours 100% 100% 100% 100% Progress & Innovation Ensure availability of Town network and server resources Network availability –uptime of the Town network 24 x 7 99% 99% 99% 99% Server availability – uptime of all servers 24 x 7 99% 99% 99% 99% BUDGET SUMMARY Expenditures by Category FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Personnel & Benefits Cost $1,107,077 $1,168,574 $1,142,453 $1,322,195 Contracted Services $656,550 $677,770 $775,989 $931,510 Operating Supplies & Equipment $216,839 $234,571 $405,315 $300,643 Capital Outlay $20,421 - Total by Category $2,000,887 $2,080,915 $2,323,757 $2,554,348 BUDGET SUMMARY BY FUND Expenditures By Category FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget General Fund $2,000,887 $2,080,915 $2,323,757 $2,554,348 Total by Fund $2,000,887 $2,080,915 $2,323,757 $2,554,348 Town of Marana Annual Budget & Financial Plan FY2016-2017 80 AUTHORIZED POSITIONS FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Technology Services Director 1.00 1.00 1.00 1.00 Technology Manager 2.00 2.00 2.00 2.00 Network Administrator 1.00 1.00 1.00 1.00 Database Administrator 1.00 1.00 1.00 1.00 Website Administrator 1.00 1.00 1.00 1.00 Senior GIS Analyst 1.00 1.00 1.00 1.00 GIS Analyst 1.00 1.00 1.00 1.00 Technology Analyst 1.00 1.00 1.00 1.00 Technology Support Specialist II 2.00 2.00 2.00 2.00 Technology Support Specialist I 1.00 1.00 1.00 1.00 Business Process Analyst 1.00 1.00 1.00 1.00 Senior Network Administrator - - 1.00 1.00 Executive Assistant - - - - Total Technology Services 13.00 13.00 14.00 14.00 Town of Marana Annual Budget & Financial Plan FY2016-2017 81 This page intentionally left blank Town of Marana Annual Budget & Financial Plan FY2016-2017 82 DEVELOPMENT SERVICES ADMINISTRATION Department Overview To provide clear support, coordination and quality control oversight for the Town of Marana Development Services departments (Planning, Permits and Records, Building Safety and Engineering), Economic Development and Real Property to ensure that all departmental activities enhance and support the vision of the strategic plan by providing responsiveness to, and creating partnerships with, the development community. 2015 – 2016 Accomplishments  Hired and promoted staff to best match qualifications and personalities required for their position.  Developed a Customer Satisfaction Survey and provided easy access via tablet and hard copy formats located at the front desk  Enhanced the DSC portion of the Town’s website by making it more user-friendly and interactive.  Continued work on creating an online permitting system for the Town’s customers  Continue to optimize the applications available through CRW project and permitting software  Transferred all record archives from Marana Operations Center to the new storage facility located on Sanders Road.  Prepared SOP’s for the processing of Public Records Requests and Business Licenses for a simplified and more efficient customer experience 2016 – 2017 Goals & Objectives  Continue to enhance the DSC website for use by the Town’s residents, businesses and customers  Continue to find ways to assist new small businesses wishing to conduct e- commerce from home or office  Continue to work on creating an online permitting system for the Town’s customers  Through cross-training, enhance the DSC “Single Point of Contact” service provided to the Town’s customers by the Development Coordinators Records Center Customer Service DSC Reception Desk Development Services Administration Town of Marana Annual Budget & Financial Plan FY2016-2017 83 STRATEGIC PLAN MEASURES AND INDICATORS Council Strategic Plan Goal Expected Outcome Performance Indicator FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Progress & Innovation Assist in the creation of an on-line permitting system for the Town of Marana Percentage complete of on-line permitting system 0% 0% 50% 50% Progress & Innovation Commerce Improve staff training, education and certification levels. International Code Certifications received 7 7 7 7 Arizona Building Official Association code training Sessions attended per year 15 15 15 15 Commerce Streamline public processes to make it easier for public and developers to work with the Town In-house plan reviews as a percent of total plan reviews taken 95% 95% 95% 95% Commerce Ensure sufficient response to public for permitting and inspections Single family dwelling plans reviewed within five days 97% 97% 97% 97% Model plan reviews completed within five days 97% 97% 97% 97% Field inspections completed within one business day of request 95% 95% 97% 97% BUDGET SUMMARY Expenditures by Category FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Personnel & Benefits Cost $257,307 $210,094 $198,372 $225,224 Contracted Services $150,887 $27,105 - $209,769 Operating Supplies & Equipment $7,834 $5,143 $3,412 $6,000 Capital Outlay - - - - Total by Category $416,028 $242,342 $201,784 $440,993 BUDGET SUMMARY BY FUND Expenditures By Category FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget General Fund $291,825 $216,332 $201,784 $255,674 Bed Tax Fund $100,661 $26,010 - - Downtown Reinvestment Fund $23,542 - - $185,319 Total by Fund $416,028 $242,342 $201,784 $440,993 Town of Marana Annual Budget & Financial Plan FY2016-2017 84 AUTHORIZED POSITIONS FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Development Services Center Manager 1.00 1.00 1.00 1.00 Executive Assistant 1.00 1.00 1.00 1.00 Administrative Assistant - - 1.00 1.00 Economic Development Manager 1.00 - - - Development Services General Manager 1.00 - - - Total Neighborhood Services & Community Development 4.00 2.00 3.00 3.00 Town of Marana Annual Budget & Financial Plan FY2016-2017 85 This page intentionally left blank Town of Marana Annual Budget & Financial Plan FY2016-2017 86 PERMITS & RECORDS Department Overview To provide the ultimate customer service experience to our permitting customers by providing oversight of, and accountability in, the permitting process; to provide a central contact for each customer and ensure accurate, quality and timely processing of permit applications. 2015 – 2016 Accomplishments • Cross-trained front desk operations with Records Clerk to optimize coverage duties • Prepared SOP’s for Laserfische and Versatile to ensure that staff is capable of following one another’s tasks for projects and to maximize communication and quality of service • Worked with Clerk’s office to ensure accuracy of retention/destruction through customized retention schedules • Continued the Laserfische and Versatile clean-up projects to enhance software capabilities 2016 – 2017 Goals & Objectives • Continue the Laserfische and Versatile clean-up projects to enhance software capabilities • Complete the clean-up of the General and Public Works templates • Complete the relocation of CIP files to the Share-point system • Continue reorganization of the Records room, and relocation of files to the Sanders Archive unit. Development Permitting Records Center Development Services Center Manager Town of Marana Annual Budget & Financial Plan FY2016-2017 87 STRATEGIC PLAN MEASURES AND INDICATORS Council Strategic Plan Goal Expected Outcome Performance Indicator FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Progress & Innovation Streamline DSC processes and procedures and improve public outreach Complete in-house reproductions within 1 business day 100% 100% 100% 100% Reformat forms and increase availability of online information 100% 100% 100% 100% Standardize all formats and checklists 75% 75% 80% 80% Initiate and foster team dynamic through cross- training 50% 50% 75% 75% Progress & Innovation Alternative hours and location permitting program Draft comprehensive program to allow for alternative hours/location 0% 0% 0% 0% Develop implementation plan 0% 0% 0% 0% Progress & Innovation Continue with pre- application meetings for Commercial Development Continue involvement with pre-permitting meetings 100% 100% 100% 100% Progress & Innovation Outreach to other DSC departments to facilitate permit processing Department requirements for all permits types 80% 80% 90% 92% CRW standards, guidance and administration 100% 100% 100% 100% Develop checklists 50% 50% 75% 77% Cross-train all permit clerks for continuity of service 75% 75% 75% 77% BUDGET SUMMARY Expenditures by Category FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Personnel & Benefits Cost $395,480 $52,674 $46,097 - Contracted Services $121,874 $90,929 $96,907 $68,175 Operating Supplies & Equipment $23,023 $12,550 $9,139 $500 Capital Outlay - - - - Total by Category $540,377 $156,153 $152,143 $68,675 Town of Marana Annual Budget & Financial Plan FY2016-2017 88 BUDGET SUMMARY BY FUND Expenditures By Category FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget General Fund $540,377 $156,153 $152,143 $68,675 Total by Fund $540,377 $156,153 $152,143 $68,675 AUTHORIZED POSITIONS FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Records Clerk - - 1.00 - Document Imaging Clerk 1.50 1.50 .50 - Permits Center & Records Manager - - Real Property Acquisition Agent - - Senior Permit Clerk 1.00 - Development Coordinator 1.85 - Permit Clerk 3.00 - Project Coordinator 1.00 - Total Permits & Records 8.35 1.50 1.50 - Town of Marana Annual Budget & Financial Plan FY2016-2017 89 This page intentionally left blank Town of Marana Annual Budget & Financial Plan FY2016-2017 90 BUILDING SAFETY Department Overview The Building Safety Department is responsible for establishing the minimum requirements that safeguard the public health, safety and general welfare through structural strength, electrical/plumbing/mechanical capacity, means of egress of facilities and properties, stability, sanitation, adequate lighting and ventilation, energy conservation and safety to life and property from fire and other hazards attributed to the built environment. These crucial elements in building safety are addressed during the plan review and the inspection process. The department also assures the safety of structures for first responders, such as fire fighters and other emergency responding agencies. Code enforcement is an essential function of the building safety department’s commitment to provide a safe and attractive built environment for our citizens and visitors to our community. This is accomplished through adoption of the most up-to-date technical building code set, and administration of that code set through field inspection. The building safety department in an effort to provide the highest level of service to our community collectively works with fire service agency within the town to administer provisions of fire code. Our goal as the building safety department is maintain the vision of the town, by incorporating the strategic plan into our policies and procedures whenever possible. The building safety department has a staff of 13 full time employees. Staff is committed in supporting the daily operations of the town’s Development Services and Business Development Center. The department staff consists of 4 plan review staff members, 4 inspectors, 4 permitting clerks and the department director. 2015 – 2016 Accomplishments • Worked with staff to develop performance goals o Utilized templates to track performance o Continued to follow up with staff on goal performance • Developed and Implemented Occupancy Compliance Program o Improved services for new business owners needing a C of O o Improved processing time of Occupancy Compliance Request • Completed Tenant Improvement plan review and inspections for the Tucson Premium Outlet Center to meet their grand opening date Building Safety Inspections Building Safety Plans Examiners Building Safety Permit Clerks Building Safety Code Enforcement Building Official Town of Marana Annual Budget & Financial Plan FY2016-2017 91 • TrakiT9 data base clean up o Improved our reporting accuracy o Building inspection reporting o Financial processing • Leman Academy School o Internal plan review and approval completed within 14 working days o Construction completed in 3 months o Coordinated multiple department support to achieve goal • Development Management Platform for our permitting email account o Improved processing time for high volume permit submittals o Increased accountability when processing submittals • Worked with Planning & Engineering to standardize the department’s checklist o This is a strategic plan goal • Completed all scheduled inspections on the date requested • Improved processing by eliminating redundant steps for permits listed below o SFR permits o Sign Permits o Change of Copy Signs • Improved Plan Review Timeframes o Submittals timeframes have been reduced between 30%-50% o Included coordinating NWFD plan review timeframes to match the town’s 2016-2017 Goals & Objectives • Continue to foster the development of Building Safety as an efficient department o Permit Processing o Plan Review resources o Plan Review and Inspection projects o Delivery of the highest level of customer service o Streamline our permit processing, plan review and inspection services • Building Code Enforcement o Work with Code Enforcement in developing a better working program o Develop a process that educates about violations • Complete Plan Review and Inspections within target service dates o Develop plan review checklist to reduce review times o SFR Model Plan Processing o E-codes for plan review staff’s desktop PC • Field Inspections o Develop internal training resource o Checklist for quick response inspection items • Business Development Services o Create structure for our BDC o Continuing developing out single point of contact concept for DSC • Permit Clerks o Assist permitting clerks in creating an open communication work environment • TrakiT9 o Continue Develop and Clean-up o Provide training for best practices for TrakiT9 o Set-up program auto populated data base o Complete a pathway for communication pathway between Trakit9 and Munis that will allow us to receipt directly from CRW. Town of Marana Annual Budget & Financial Plan FY2016-2017 92 • Etrakit o Clean up data base o Set up training program for our contractors o Beginning developing process to intake minor permits online • Electronic Plan Review o Develop training program for Bluebeam software program o Set up training schedule o Implement eplan review • Seek educational opportunities for staff that helps develop their skill sets STRATEGIC PLAN MEASURES AND INDICATORS Council Strategic Plan Goal Expected Outcome Performance Indicator FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Community Perform building inspections Total number of building inspections performed 17,500 18,000 19,000 21,000 Community Perform inspections for building code compliance Number of Building Code Compliance inspections performed 20 23 30 25 Commerce Certificate of Occupancy inspections Number of C of O inspections performed 19 76 40 BUDGET SUMMARY Expenditures by Category FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Personnel & Benefits Cost $675,229 $940,637 $919,862 $1,016,244 Contracted Services $12,180 $12,871 $17,109 $59,885 Operating Supplies & Equipment $48,702 $39,928 $26,075 $45,486 Capital Outlay $21,583 - - - Total by Category $757,694 $993,436 $963,046 $1,121,615 BUDGET SUMMARY BY FUND Expenditures By Category FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget General Fund $757,694 $993,436 $963,046 $1,121,615 Total by Fund $757,694 $993,436 $963,046 $1,121,615 Town of Marana Annual Budget & Financial Plan FY2016-2017 93 AUTHORIZED POSITIONS FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Building Safety Director 1.00 1.00 1.00 1.00 Chief Building Inspector 1.00 1.00 1.00 1.00 Senior Plans Examiner 2.00 2.00 1.00 1.00 Building Safety Coordinator - - 1.00 1.00 Plans Examiner 1.00 1.00 1.00 1.00 Building Inspector II 2.00 2.00 2.00 2.00 Building Inspector I 1.00 1.00 1.00 1.00 Development Coordinator 1.00 1.00 Permit Clerk - 3.00 3.00 3.00 Senior Permit Clerk - 1.00 - - Plan Review Technician 1.00 1.00 - - Total Building Safety 9.00 13.00 12.00 12.00 Town of Marana Annual Budget & Financial Plan FY2016-2017 94 PLANNING Department Overview The Marana Planning Department is dedicated to the physical, social and economic excellence of the Town through sound professional planning practices; consistent policy advice; active public participation and superior public service to promote the welfare and quality of life of the community. The Planning Department is responsible for administering and implementing the General Plan and the Land Development Code. The department provides support and recommendations to the Town Council and Planning Commission to assist each in making decisions regarding land uses and development proposals. The Department processes applications for new development and redevelopment within the Town such as site plan reviews, special use requests, planned development proposals, subdivision proposals and rezoning requests to ensure compliance with Town requirements. 2015 – 2016 Accomplishments  Development Services staff have been working to improve the development review processes for both commercial and residential projects. The teams working on these improvements include planning, engineering and building staff. It is our goal to find efficiencies in the process and to reduce redundant steps. The result has been the initiation of a combined development plan/improvement plan review process and an internal goal of time savings, up to one week, for each project review type.  Planning staff completed a consolidation and redesign of all development services applications which reduced approximately 13 separate applications from planning, engineering and building to 2 applications. The final step of this effort will be to simplify all procedural guides into simple to follow applications checklists for each type of development services request.  Staff collaborated with our Development Services team on several commercial and residential projects that are or will soon be integrated into the fabric of our community. These include, Taco Bell, West Side Retail, Crown Concepts, Jersey Mike’s, Chipotle, Marana Dental, Jacksons Gas, Chick Fil-A, Leman Academy, Marana Assisted Living, Twin Peaks Veterinary, Dove Mountain Medical, Marana Technology Campus Willow Vista, Marana 59, Gladden Farms Block 16, Saguaro Bloom Block IV, Blue Agave, Del Webb IV, and Tangerine Ridge. Development Review Development Coordination Long Range Planning Planning Director Town of Marana Annual Budget & Financial Plan FY2016-2017 95 2016 – 2017 Goals & Objectives STRATEGIC PLAN MEASURES AND INDICATORS Council Strategic Plan Goal Expected Outcome Performance Indicator FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Strategic Plan III Commerce Update the Land Development Code to enhance simplicity, understanding and ease of use Complete LDC update within two years from adoption of Strategic Plan III Develop a scope, retain consultant and start work on the update within a year Complete Phases I (assessment and analysis) and II (code drafting) Strategic Plan III Commerce Explore opportunities for annexation to enhance economic activity centers, including land within the Town’s General Plan planning area Ongoing N/A N/A Continue to analyze annexation requests within planning area Strategic Plan III Commerce Create a “solutions team” to facilitate rapid response for business inquiries, help solve process problems and minimize the points of contact for permitting or other procedures Achieve 90% or greater approval rating through customer service surveys N/A N/A Continue to identify efficiencies in our approval processes BUDGET SUMMARY Expenditures by Category FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Personnel & Benefits Cost $585,132 $735,675 $617,471 $761,453 Contracted Services $15,722 $19,463 $18,251 $423,716 Operating Supplies & Equipment $1,663 $3,396 $2,003 $9,770 Total by Category $602,517 $758,534 $637,725 $1,194,939 BUDGET SUMMARY BY FUND Expenditures By Category FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget General Fund $602,517 $758,534 $637,725 $1,194,939 Total by Fund $602,517 $758,534 $637,725 $1,194,939 Town of Marana Annual Budget & Financial Plan FY2016-2017 96 AUTHORIZED POSITIONS FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Planning Director 1.00 1.00 1.00 1.00 Environmental Project Manager 1.00 1.00 1.00 1.00 Principal Planner - - - 1.00 Senior Planner - - 1.00 4.00 Planner 4.00 4.00 3.00 1.00 Development Coordinator - 1.85 1.85 1.00 Planner II 2.00 2.00 2.00 - Assistant Planning Director - - - - Total Planning 8.00 9.85 9.85 9.00 Town of Marana Annual Budget & Financial Plan FY2016-2017 97 This page intentionally left blank Town of Marana Annual Budget & Financial Plan FY2016-2017 98 POLICE Department Overview The Mission of the Marana Police Department is to provide unparalleled service and unwavering protection to every person in the Town of Marana. We are committed to becoming the most highly regarded police department in the State of Arizona. 2015-2016 Accomplishments  Implemented PoliceOne Academy to our training curriculum  Successfully identified and awarded a Project Management Contract to begin overseeing construction of the TOM’s new police facility  Completed a Police Department Annual Report  Maintained or reduced current crime rates based on Part I crimes/thousand residents  Improved or maintained police response times at current levels  Implemented detailed and realistic based training for patrol officers, stemming from recent B.O.I. recommendations. 2016 - 2017 Goals and Objectives  Maintain or reduce current crime rates based on Part I crimes/thousand residents  Improve or maintain police response times at current levels  Implement a new Mobile Video and Body-Worn camera system for patrol officers.  Finalize plans and requirements with the architect/contractor for the new police facility. Field Services Bureau •CSU P&E •Dispatch Support Services Bureau •OIA & PIO •Records Homeland Security •Training Chief of Police Town of Marana Annual Budget & Financial Plan FY2016-2017 99 STRATEGIC PLAN MEASURES AND INDICATORS Council Strategic Plan Goal Expected Outcome Performance Indicator FY2014 Actual FY2015 Actual FY2016 Projected FY2017 Budget Progress & Innovation Professional development and continuous learning. Personnel attending supervisory/management level training 28 20 31 26 Number of personnel who attended one job-specific training 105 80 113 113 Participate in Regional Task Force and other specialized units, (DEA, CNA, INV, DART, ATTF, SS) 6 6 6 9 Community & Progress and Innovation Safe Community and Efficient and effective Operations Division/Patrol Maintain response times at or above national standards, priority 1 and 2 calls. 5.55 5.59 6.05 6.05 Number of motor vehicle accidents. 764 744 800 750 Number of DUI related accidents. 33 35 35 35 Number of residential burglaries. 58 69 70 70 Number of commercial burglaries. 19 7 7 7 Part I crimes 1,102 1,112 1,120 1,120 Part II crimes 1,828 2,059 1,850 2,100 Maintain staffing levels to industry standard 2.4 officers per 1,000 citizens. 2.1 2.1 2.0 2.2 STRATEGIC PLAN MEASURES AND INDICATORS Council Strategic Plan Goal Expected Outcome Performance Indicator FY2014 Actual FY2015 Actual FY2016 Projected FY2017 Budget Community Establish community partnerships with open and effective communications, focused on addressing quality of life issues and safety concerns Informational presentations to community groups 70 70 70 70 Engage community through social media – increase followership and comments. N/A 1,446 2,000 4,000 Town of Marana Annual Budget & Financial Plan FY2016-2017 100 STRATEGIC PLAN MEASURES AND INDICATORS Council Strategic Plan Goal Expected Outcome Performance Indicator FY2014 Actual FY2015 Actual FY2016 Projected FY2017 Budget Community Establish community partnerships with open and effective communications, focused on addressing quality of life issues and safety concerns Number of Neighborhood Watch groups 20 17 17 20 Business security contacts 150 150 150 150 Holiday Patrol 1 1 1 1 Continuously evaluate and improve the Volunteers in Police Service Program (VIPS) including recruitment, training, outreach, reporting and communication within the Police Department and Town of Marana Number of hours worked 9,500 9,500 9,500 10,500 BUDGET SUMMARY Expenditures by Category FY2014 Actual FY2015 Actual FY2016 Projected FY2017 Budget Personnel & Benefits Cost $9,330,323 $10,250,839 $10,451,495 $10,963,422 Contracted Services $449,996 $633,423 $448,336 $595,815 Operating Supplies & Equipment $1,436,050 $1,433,741 $953,215 $1,213,543 Capital Outlay $599,335 $200,788 $151,857 $10,371,526 Total by Category $11,815,704 $12,518,791 $12,004,903 $23,144,306 BUDGET SUMMARY BY FUND Expenditures By Category FY2014 Actual FY2015 Actual FY2016 Projected FY2017 Budget General Fund $10,935,911 $11,790,214 $11,097,876 $12,413,909 Grants / Contribution $879,793 $701,824 $702,989 $512,876 RICO Fund - - $77,771 $1,034,500 Impound Fee - - $69,804 $19,000 Emergency Telecommunication - $26,753 $3,265 $71,750 1/2 Cent Sales Tax - - $53,197 $7,092,271 Other Capital Fund - - - $2,000,000 Total by Fund $11,815,704 $12,518,791 $12,004,903 $23,144,306 Town of Marana Annual Budget & Financial Plan FY2016-2017 101 AUTHORIZED POSITIONS FY2014 Actual FY2015 Actual FY2016 Projected FY2017 Budget Chief of Police 1.00 1.00 1.00 1.00 Deputy Chief of Police 1.00 1.00 1.00 1.00 Police Captain - 1.00 1.00 1.00 Police Lieutenant 2.00 2.00 2.00 2.00 Police Sergeant 11.00 11.00 11.00 11.00 Detective 3 3 - - Police Officer 62.00* 62.00* 67.00 69.00 Police Telecommunications Supervisor 2.00 2.00 2.00 2.00 Police Records Supervisor 1.00 1.00 1.00 1.00 Dispatcher 12.00 12.00 12.00 12.00 Police Records Specialist - - - 2.00 Police Records Clerk 5.00 5.00 6.00 4.00 Transcriptionist 1.00 1.00 - - Crime Scene/Property & Evidence Supervisor 1.00 1.00 1.00 1.00 Crime Scene Specialist 2.00 3.00 3.00 3.00 Crime Analyst 1.00 1.00 1.00 1.00 Administrative Manager - - - - Executive Assistant 1.00 1.00 1.00 1.00 Administrative Assistant 1.00 1.00 1.00 1.00 Total Police 107.75 109.75 111.00 113.00 *Does not include 5 Grant funded positions 2 SRO’s, C.N.A., DEA, and ATTF Town of Marana Annual Budget & Financial Plan FY2016-2017 102 COURTS Department Overview Marana Municipal Court adjudicates civil and criminal traffic, Town ordinance, and criminal misdemeanor offenses that occur within the Town limits, as well as issuing civil orders of protection and injunctions against harassment. The mission of Marana Municipal Court is to provide a forum for the fair, impartial, and efficient adjudication of those violations in an environment that is respectful and safe for all who interact with the justice system. 2015-2016 Accomplishments  Implementation of electronic court forms to increase the efficiency and professionalism of Marana Municipal Court  Implementation of an online payment program for court fines and fees to provide increased customer service and compliance with payment obligations  Implementation of departmental administrative directives to increase the consistency and efficiency of staff when interacting with customers  Implementation of monthly staff meetings to provide an opportunity for information sharing, exchange of ideas and enhanced teamwork  Participation in successful transition of mental health court program to new Regional Behavioral Health Authority  Implemented a community restitution program for offenders to work off fines by working on projects of benefit to the Town within the Town limits  Began renovations in the courthouse to provide a higher level of security and better workflow  Researched the cost of housing convicted offenders in the Pima County Jail and participated in discussions regarding more economical alternatives  Implemented numerous court improvements to provide greater accessibility for disabled customers 2016 – 2017 Goals & Objectives  Migration to the new Arizona Supreme Court mandated case management system, while continuing to provide excellent customer service throughout the transition  Working to secure a Motor Vehicle Division kiosk within the Court to allow customers to access both court and MVD services in one location Judicial Division Administrative Division Town Magistrate Town of Marana Annual Budget & Financial Plan FY2016-2017 103  Completion of courthouse renovations to provide a higher level of security and better workflow  Update the Court page on the Marana website to provide the public with additional resources for interacting with the justice system  Utilize audiovisual capabilities in the courtroom during jury trials for voir dire and jury instructions STRATEGIC PLAN MEASURES AND INDICATORS Council Strategic Plan Goal Expected Outcome Performance Indicator FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Progress & Innovation Provide fair and equal justice, and provide exceptional customer service by reducing the error rate of processing cases to 5% or under, to ensure that the rights of our citizens are not unduly affected by simple mistakes Case processing error rate 5% 5% 5% 5% Citations filed 9400 9600 7500 8000 Progress & Innovation Provide exceptional customer service to litigants. Reduce the amount of complaints and negative comments about Marana’s court to less than 10 per year Complaints received 11 7 5 6 Progress & Innovation Maintain open communication and provide a better understanding of the judicial system by retaining and fostering open communication between the Court and citizens of the Town of Marana and maintaining an Open Door policy with Town officials Number of meetings with Town officials which include dept. head meetings, community connections 101 26 26 18 26 Town of Marana Annual Budget & Financial Plan FY2016-2017 104 STRATEGIC PLAN MEASURES AND INDICATORS Council Strategic Plan Goal Expected Outcome Performance Indicator FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Progress & Innovation Provide fair and equal justice to litigants and reduce exorbitant jail costs imposed by Pima County. Continue and enhance a Probation Department and Home Detention program to enhance the Court’s ability to enforce the condition of sentencing Number of home detention offenders 61 50 48 50 Number of monitored probation cases 215 195 132 150 BUDGET SUMMARY Expenditures by Category FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Personnel & Benefits Cost $875,459 $929,589 $883,462 $969,171 Contracted Services $106,626 $124,196 $110,915 $255,050 Operating Supplies & Equipment $13,607 $13,565 $13,880 $198,550 Capital Outlay - - - $10,000 Total by Category $995,692 $1,067,350 $1,008,256 $1,432,771 BUDGET SUMMARY BY FUND Expenditures By Category FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget General Fund $966,680 $1,010,522 $965,279 $1,033,015 JCEF Fund - - - $82,000 FTG Court Fund - - - $34,500 Local Technology Fund $29,012 $56,828 $42,977 $283,256 Total by Fund $995,692 $1,067,350 $1,008,256 $1,432,771 Town of Marana Annual Budget & Financial Plan FY2016-2017 105 AUTHORIZED POSITIONS FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Town Magistrate 1.00 1.00 1.00 1.00 Court Operations Specialist 1.00 1.00 1.00 1.00 Court Administrator 1.00 1.00 1.00 1.00 Court Probation Monitor 1.00 1.00 1.00 1.00 Court Security Guard 2.00 2.00 2.00 2.00 Court Collections Specialist 1.00 1.00 1.00 1.00 Court Supervisor 1.00 1.00 1.00 1.00 Courtroom Specialist II 1.00 1.00 1.00 1.00 Courtroom Specialist I 1.00 1.00 1.00 1.00 Court Clerk 4.00 4.00 4.00 4.00 Executive Assistant - - - - Total Courts 14.00 14.00 14.00 14.00 Town of Marana Annual Budget & Financial Plan FY2016-2017 106 PUBLIC WORKS Department Overview The Public Works Department is committed to providing the highest level of service while maintaining a safe and reliable infrastructure for all members of the community. We strive to always seek innovative ways to improve, maintain, and enhance public facilities, in a cost- effective manner. The department supports the Town’s strategic plan, and considers itself a developing partner in the growth and prosperity of the community. 2015-2016 Accomplishments Facilities: • Reconnected power, data lines, installed new carpet and repaired ceiling grid, tile and moved the Water Operations Distribution Division into the manufactured building at the Sanders Yard • Remodeled and added new carpet, paint, lighting and Moved the Water Operations Productions Division into the old house at the Sanders Yard • Painted new base color and accent walls and installed new carpet on the 2nd and 3rd floors of the MMC • Painted new exterior colors to the Marana Community Center • Added magnetic door holders and a fire and smoke radio to the Marana Community Center to resolve the fire code door issues and also added a fire and smoke radio to the Parks Administration Building and added both buildings to Central Alarms monitoring system • Remodeled the front lobby guard desk, relocated jury wall, lowered counter and added a new gate in the Courtroom, installed new safety glass, speaker holes and dip trays for the cashier, painted and added a water/ice machine in the breakroom at the Courts Building • Demo walls and remodeled by patching walls and adding new paint, carpet and re- keying the Heritage House for the Town of Marana Conservancy to use as the new museum and visitors center Fleet: • Ninth year in a row the shop has achieved ASE Blue Seal Shop certification. The Town shop is one of only ten in the state that is Blue Seal Certified • Purchased and outfitted 20 vehicles and support equipment • Disposed of 19 surplus vehicles Traffic Operations Streets Facilities Management Fleet Services Public Works Town of Marana Annual Budget & Financial Plan FY2016-2017 107 • Brought back Diesel Fuel Operations to MOC yard with joint team project with Public Works • New-recently expanded shop operations to make minor cosmetic body repairs in house to lower sublet cost! Street Maintenance • Maintained I-10 East and West bound Town of Marana limits (mowing of weeds, Trimming Trees, Clean off and on ramps, pick up trash, spraying interchanges) • Established a weekly meeting with representatives from the town departments to discuss work schedules or coordination of department assistance if needed • Crews continued to remove and replace concrete sidewalk, ADA Ramps, trip hazards, and repair asphalt sink holes and potholes throughout the Town of Marana • 149,502 Lbs. of crack sealant applied • 114 Tons of Hot Mix Asphalt • 300 yards of concrete • Completed FY 15-16 Pavement Preservation • Established a yearly grading schedule in order to provide the highest level of maintenance on all Town of Marana rural roads • Established a weekly safety training meeting within our crews on the importance of avoiding any hazards and any safety issues that arise. • Completed the painting of all bridges (Marana, Cortaro, Tangerine, Orange Grove) Traffic Operations: • Continued to maintain all signs and stripping in town limits, • Establish a maintenance schedule for stripping of all roads within the Town jurisdictional limits, • Upgraded and replaced all signs for Tangerine Rd. from West of Dove Mountain Blvd to Union Pacific Rail Road. • Upgraded and replaced all signs on Tangerine Rd from west of I-10 to Clark Farms Blvd. • Started the process to upgrade the inventory of all signs within the Town using Cartegraph and bar code scanning. • Established a traffic signal equipment asset program that identified the age, condition, and replacement schedule. • Replaced aging traffic signal cabinet and controller equipment for obsolete and failing equipment in various locations throughout the Town • Installed updated ADA compliant pedestrian crosswalk equipment that provide a tone and confirmation light when pressed at four signalized intersections. Code Enforcement: • Entire unit has passed all exams through the American Association of Code Enforcement and International Code Council and hold the following certifications: Zoning Inspector, Property Maintenance and Housing Inspector, and Code Enforcement Officer. • Completed transition to field use tablets and completed an update of the Code Enforcement page on the Town’s website • Completed first year of formal Business Canvassing Program and Neighborhood Canvassing Program • Unit increased from two to three FTE’s • Completed merge from app-order to CRW for case reporting/tracking • Began submitting bi-monthly articles to the HOA’s for inclusion in their newsletters / electronic outreach and regular attendance at several community meetings Town of Marana Annual Budget & Financial Plan FY2016-2017 108 • Assisted in the implementation of the Mediation Program 2016-2017 Goals & Objectives Facilities: • Continue to review Solar and other energy efficient options for existing and future facilities • Update Facilities Master Plan to add standard Town colors and asset list with replacement program • Work on solutions for the deficiencies at the MMC in regards to heating • Research other certifications and training in facilities to better serve the department and Town • Install new carpet at MMC 1st floor Administration building • Paint of the 1st floor interior of the A-Building Administration and C-Building Courts • Add an Asset Management Analyst to Public Works to add the much needed support to inspections and asset collection throughout the entire division Fleet: • Work with Facilities to supply and support an air station at the MMC in order for customers to have the ability to air up low tires • Continued support and identifying resources of educational training and professional development for employees • Finalize personal goals on education and obtain nationally recognized Fleet certification • Expand basic services to include minor cosmetic body repair Street Maintenance: • Continue the Town wide ADA Ramp upgrade program • Continue to certify all street maintenance staff in becoming certified flaggers • Continue to implement cost saving and time saving elements within the department • Landscape Twin Peaks ADOT interchange • Spread DG on Tangerine Farms Road, Cortaro Road, Cortaro Farms Road in medians and shoulders. • Paint smaller bridges Sanders, CDO at Thornydale, Brawley Wash, Twin Peaks at Continental Ranch Traffic Operations: • Work with other Town departments to continue the pavement preservation planning and implementation • Finalize the complete inventory of all sign assets (including condition rating) utilizing the Categraph system. • To finalize the connection of all Town traffic signals on a region-wide network for emergency management and traffic signal coordination. • Replace various aging traffic control cabinets and equipment troughout the Town. • Install Fiber Optic cable along five miles of Town roadways to provide interconnection communication between traffic signals that allow for a higher level of communication between traffic signals along artieral roadways within our system. It will also allow for interjurisdictional communication between signals for emergency management. Town of Marana Annual Budget & Financial Plan FY2016-2017 109 • Create a complete inventory and rotational replacement plan for traffic signal head (Red, Amber, Green) LED signal lamps. • Create a plan to replace and upgrade the aging Town maintained street and parking lot lighting to energy efficient LED lighting. Code Enforcement: • Assist where possible with infrastructure improvements within the Colonias • Successfully implement the Community Trailer Program • Successfully implement the Community Restitution Program along with the Marana Municipal Court • Implement updated Codes in regards to property maintenance • Establish Code Enforcement role with regards to dilapidated structures STRATEGIC PLAN MEASURES AND INDICATORS Council Strategic Plan Goal Expected Outcome Performance Indicator FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Community Complete a detailed inventory of all Town Facilities Perform site inspections and capture detailed inventory of all assets that require maintenance and repair 85% 90% 95% 97% Community Facility Master Plan Document Select personnel from departments who will plan and develop the Town’s first Facility Master Plan. Elements of this plan will encompass current and future Facility requirements 100% 100% Continuously Updating 100% 100% Update and Rewrite Community Identify and develop Standard Operating Procedures (SOP’s) for all aspects of the Facility/Fleet Operations Fleet maintenance 70% 80% 85% 90% Fleet replacement 95% 100% 100% 100% Generator operations 95% 100% 100% 100% Facility key requests 60% 90% 95% 98% Building Modification department requests 85% 90% 90% 93% Community Complete a street inventory project which will determine the amount of Town signage, lighting, traffic signals, striping, curbs, streets, and sidewalks Complete inventory of all Town infrastructure 90% 95% 95% 95% Improve tracking of signage, lighting and traffic signals 100% 100% Continuously Updating 100% 95% Town of Marana Annual Budget & Financial Plan FY2016-2017 110 STRATEGIC PLAN MEASURES AND INDICATORS Council Strategic Plan Goal Expected Outcome Performance Indicator FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Community Reduce downtime for routing maintenance and repair of Fleet vehicles Percentage of fleet staff trained and certified as ASE techs 90% 100% 100% 100% Percentage of improved fleet maintenance tracking 50% with Cartegraph 95% 95% 100% Community Replace vehicles that are ineffective and inefficient to operate Percentage of vehicles replaced 10% 10% 20% 35% Percentage of APWA benchmark for staff to fleet ratio 41% 41% 41% 41% Community Work with Human Resources and Technology Services to develop key access policy Administrative directive for building access 60% 90% 90% 90% Community Launch the Pavement Preservation Program All town roads inventoried and inspected 50% 100% 100% 100% BUDGET SUMMARY Expenditures by Category FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Personnel & Benefits Cost $2,068,388 $2,207,027 $2,519,705 $2,539,978 Contracted Services $2,121,244 $3,000,468 $2,648,479 $3,518,178 Operating Supplies & Equipment $441,770 $430,739 $367,694 $468,464 Capital Outlay $260,053 $293,480 $297,928 $381,510 Total by Category $4,891,455 $5,931,714 $5,833,807 $6,908,130 BUDGET SUMMARY BY FUND Expenditures By Category FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget General Fund $2,235,914 $2,567,155 $3,168,363 $3,564,830 Highway User Revenue Fund $2,655,541 $3,364,559 $2,665,443 $3,343,300 Total by Fund $4,891,455 $5,931,714 $5,833,807 $6,908,130 Town of Marana Annual Budget & Financial Plan FY2016-2017 111 AUTHORIZED POSITIONS FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Public Works Administration Public Works Director 1.00 1.00 1.00 1.00 Traffic Operation Engineering Manager 1.00 1.00 1.00 Community Response Manager 1.00 1.00 1.00 1.00 Executive Assistant 1.00 1.00 1.00 1.00 Administrative Assistant 1.00 1.00 1.00 1.00 Assistant Public Works Director 1.00 - Code Enforcement Division Code Enforcement Officer 2.00 2.00 2.00 - Fleet Division Superintendent 1.00 1.00 1.00 1.00 Lead Fleet Technician 1.00 1.00 1.00 1.00 Equipment Mechanic 1.00 1.00 1.00 1.00 Fleet Technician II 2.00 2.00 2.00 2.00 Fleet Technician I - - - Airport Operations Coordinator 1.00 1.00 - Facilities & Fleet Services Manager - - - Streets Division Superintendent 1.00 1.00 1.00 1.00 Traffic Signal Technician III 1.00 1.00 1.00 1.00 Traffic Signal Technician II 1.00 1.00 1.00 1.00 Public Works Supervisor 2.00 2.00 2.00 2.00 Equipment Operator 3.00 3.00 3.00 3.00 Maintenance Associate 3.00 3.00 3.00 3.00 Signs & Markings Technician 1.00 1.00 1.00 1.00 Inmate Services Coordinator 4.00 4.00 4.00 4.00 Laborer 5.00 5.00 5.00 5.00 Facilities Division Superintendent 1.00 1.00 1.00 1.00 Public Works Supervisor 1.00 1.00 1.00 1.00 Senior Facilities Technician III 1.00 1.00 1.00 1.00 Senior Facilities Technician II - - - 1.00 Senior Facilities Technician I 1.00 1.00 2.00 1.00 Total Public Works Administration 38.00 38.00 38.00 36.00 Town of Marana Annual Budget & Financial Plan FY2016-2017 112 ENGINEERING Department Overview The Engineering Department is responsible for addressing the infrastructure needs throughout the Town. The Engineering department plans, designs, and constructs public infrastructure. The Engineering Department provides oversight of projects to ensure that private development follows Town ordinances and engineering practices, maintains the safety of the public and the environment, recommends mitigation measures to reduce impacts from development and addresses the infrastructure needs throughout the town. 2015 – 2016 Accomplishments Commerce assistant  Substantially completed the Subdivision Street Standard Rewrite  Completed construction of Ina Road Right Turn Bays onto Thornydale Road and Ina Road Sidewalk (Thornydale Road to Meredith Street) projects  Completed annual Pavement Preservation program  Completed construction of Luckett Road Extension with Marana’s first roadway Design-Build delivery  Completed design for Tangerine Road Corridor Phase I  Completed reconstruction of Camino Martin and Jeremy Place Community  Completed construction of Sandario Road Sidewalk/Path  Completed reconstruction on Continental Ranch Parcels 12A and 12B  Began design for the Marana Public Safety facility  Completed six emergency septic to sewer conversion in Honea Heights  Completed design of Tangerine Downtown Serwer Conveyance and began construction of phase I  Assisted with Water department with the design completion of the Construction Recharge for Effluent project  Developed and implemented design solutions to the Pines subsidence  Performed outreach to 441 elementary school students on engineering and water pollution prevention  Completed an assessment on Colonia neighborhoods on drainage, infrastructure, parks, connectivity, landscaping, etc. Development Engineering Construction Engineering Traffic Engineering Environmental CIP Engineering Sr. Exective Assistant Town Engineer Engineer Deputy Director Town of Marana Annual Budget & Financial Plan FY2016-2017 113 Heritage  Completed construction of the Splash Park at the Heritage Park Progress/Innovation  Completed the CIP Process Portal where all CIP project requests are submitted and funding summaries are given for each project  Completed transfer from Laserfiche to SharePoint (new filing system and archive repository)  Consolidated Real Property intake process for wet utility easements with the Marana Utilities Department and for Abandonments/Releases thru Planning.  Integrated the RWU Permit Process with RW License Agreements to facilitate smoother application processing.  Provided enhanced training webinars for Town staff and management on Insurance, Contracts, Construction, Engineering, Utilities, Land Development and Water Rights.  Developed 7 new Standard Operating Procedures for Stormwater Program  Participated in stakeholder process with ADEQ for updating surface water quality general permits  Assisted with the General Plan Amendment for the transportation element modifications and adopted by Council Recreation  Completed the Park Impact Fee project modification  Completed reconstruction of Ora Mae Harn Park Parking lot  Completed construction of path connections along Twin Peaks Road  Completed design of the Tangerine Road Community Park  Completed design for El Rio Shared Use Path 2016 – 2017 Goals & Objectives  Develop design policies, procedures, and standards for CIP project management  Continue to assist the Planning Department with the Land Development Code (LDC) rewrite  Continue with the FEMA Community Rating System program (CRS), with outreach and education which results in Marana residents receiving a higher discount on flood insurance  Data collection and evaluation for prioritization of projects for the Colonia investment program  Completion of the design for the Public Safety Facility Town of Marana Annual Budget & Financial Plan FY2016-2017 114 STRATEGIC PLAN MEASURES AND INDICATORS Council Strategic Plan Goal Expected Outcome Performance Indicator FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Progress & Innovation In-house review of plans Number of SWPPP’s reviewed in-house 40 23 29 29 Form A Public Infrastructure Permits reviewed/Issued 23 14 14 14 Number of Sewer/Water Permits reviewed/Issued 3 7 6 6 Number of Floodplain Use Permits issued 19 4 20 20 Number of Type 2 permits taken in/reviewed for larger developments 28 15 24 24 Number of Engineering plans reviewed in-house 280 136 300 300 Number of Planning documents reviewed in- house (rezones, spec plans, SLUC, minor land div) 80 50 40 40 Progress & Innovation In-house inspection/observation of private development Number of Stormwater inspections performed 54 26 27 27 Number of Private development permits inspected 16 63 71 71 Number of Type 1 permits taken in / reviewed 46 27 27 30 Progress & Innovation Private Development Property Rights Projects Number- Licenses/Revolving Licenses, abandonments, dedications, easements, releases 50 23 43 30 Progress & Innovation Facilitation of CIP program Number of CIP projects with Environmental Facilities in permitting 5 9 5 6 Progress & Innovation Maintain the operations safety of Town streets Number of Traffic Work Orders 60 49 49 60 Number of Service Request Assignments 200 161 87 100 Town of Marana Annual Budget & Financial Plan FY2016-2017 115 STRATEGIC PLAN MEASURES AND INDICATORS Council Strategic Plan Goal Expected Outcome Performance Indicator FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Commerce Complete infrastructure studies for the Tangerine Road Corridor, Tangerine Road / I-10 Activity Center and Airport. Complete Design Plans and begin construction of Phase I of the Tangerine Road Project 15% 50% 100% 100% Commerce Facilitate new development within public property Issue right-of way permits for new improvements within the public right-of- way 175 171 174 175 Community Maintain an accurate infrastructure inventory and align future infrastructure expansion with planned and/or complementary Capital Improvement Projects Scope new CIP projects consistent with the needs of the developing and existing community. 26 27 29 15 Community Provide opportunities for training, development, and leadership assignments to prepare individual employees for advancement opportunities within the organization Provided training for project management software for managers of Capital Improvement projects and employees at supervisors academy 3 11 5 4 Innovation Enhance Marana’s online presence to increase visibility, information-sharing and community engagement Completing an informative CIP map to show the location, scope, cost and schedule for the design and construction of CIP projects as a tool for engineers and contractors 50% 100% 100% 100% Innovation Create and engage multi-disciplinary work team to ensure that in-house and external projects incorporate best practices, effective communication, and serve multiple service delivery goals Establish work teams for a number of CIP projects and town-wide projects 26 25 23 26 Town of Marana Annual Budget & Financial Plan FY2016-2017 116 STRATEGIC PLAN MEASURES AND INDICATORS Innovation Encourage organization and individual leadership through participation and professional organizations and achievement through professional certifications Number of individuals that hold professional certifications 1 12 14 15 STRATEGIC PLAN MEASURES AND INDICATORS Council Strategic Plan Goal Expected Outcome Performance Indicator FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Heritage Update and implement the Heritage Park Master Plan to showcase Marana’s History while maximizing economic development, tourism opportunities and community events Development of the Heritage Park DCR 50% 100% 100% 100% Recreation Expand Marana’s loop system Design Shared Use Path between El Rio and Avra Valley 30% 50% 100% 100% Recreation Encourage grade- separated path and train crossings at arterial streets, railways and major drainage ways Construction of shared use paths 0 0 1 1 Recreation Continue Creating Path, Greenway and trail linkage to parks, recreation facilities, schools, commercial development and other public infrastructure Construction of shared use paths and sidewalks 2 3 3 2 Town of Marana Annual Budget & Financial Plan FY2016-2017 117 BUDGET SUMMARY Expenditures by Category FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Personnel & Benefits Cost $1,892,288 $1,838,030 $1,748,053 $2,338,693 Contracted Services $59,911 $89,854 $52,229 $211,760 Operating Supplies & Equipment $55,971 $55,876 $50,775 $73,237 Capital Outlay $861,783 $144,873 $77,824 $591,877 Total by Category $2,869,953 $2,128,633 $1,928,882 $3,215,567 BUDGET SUMMARY BY FUND Expenditures By Category FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget General Fund $2,178,265 $2,057,968 $1,914,351 $2,691,690 Grants And Contributions - - - Highway User Revenue $691,688 $70,665 $14,531 $523,877 Total by Fund $2,869,953 $2,128,633 $1,928,882 $3,215,567 AUTHORIZED POSITIONS FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Town Engineer 1.00 1.00 1.00 1.00 Engineering Deputy Director 1.00 1.00 1.00 1.00 CIP Engineering Division Manager 1.00 1.00 1.00 1.00 Traffic Division Manager 1.00 1.00 1.00 1.00 Civil Engineer 1.00 1.00 1.00 1.00 Environmental Project Manager 1.00 1.00 1.00 1.00 Engineering Specialist 3.00 3.00 3.00 3.00 Engineering Aide 1.00 1.00 1.00 1.00 CIP Engineering Division Manager 1.00 1.00 1.00 1.00 Construction Manager 2.00 2.00 2.00 2.00 Project Coordinator 1.00 2.00 2.00 2.00 Construction Inspector 2.00 2.00 2.00 2.00 Right of Way Inspector 1.00 1.00 1.00 1.00 Project Control Specialist 1.00 1.00 1.00 1.00 Project Manager 1.00 1.00 1.00 1.00 Real Property Acquisition Agent 1.00 1.00 1.00 1.00 Development Engineering Division Manager - - - 1.00 Senior Executive Assistant - - - 1.00 Executive Assistant 1.00 1.00 1.00 - Traffic Engineer 1.00 - - - Town of Marana Annual Budget & Financial Plan FY2016-2017 118 AUTHORIZED POSITIONS FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Senior Plans Examiner - - - - Plans Examiner - - - - Plans Review Technician - - - - Total Engineering 22.00 22.00 22.00 23.00 Town of Marana Annual Budget & Financial Plan FY2016-2017 119 This page intentionally left blank Town of Marana Annual Budget & Financial Plan FY2016-2017 120 PARKS & RECREATION Department Overview The Town of Marana Parks and Recreation Department is dedicated to developing and implementing quality parks, trails, and leisure services for our community with a proud commitment to excellence, safety, and sustainability. 2015 – 2016 Accomplishments • Completed 2016 update of Marana’s Parks, Recreation, Trails and Open Space Master Plan update through Partner with University of Arizona College of Architecture, Planning and Landscape Architecture (CAPLA) to complete • Seal coated and crack sealed 3 miles of shared use path • Completed Ora Mae Harn Parking Lot Repair. • Opened the Gladden Farms Community Park Splash Pad. • Completed public outreach and park design of the community park at Tangerine and Comino de Oeste • Completed installation of Comfort Station at the Marana Heritage River Park • Increased online activity registration & reservations by 33% over LY 2016 – 2017 Goals and Objectives • Construct and open park on Tangerine Road and Camino de Oeste • Increase number of recreation program offerings • Construct Santa Cruz Shared Use Path from El Rio to Avra Valley Road • Construct CAP Trail from Tangerine to Pinal County • Improve playground and Dog Park at Crossroads District Park Administration Recreation •Outdoor Paths/Trails, Sports/Aquatics •Seniors, Community Enrichment Park Maintenance Parks & Recreation Director Town of Marana Annual Budget & Financial Plan FY2016-2017 121 STRATEGIC PLAN MEASURES AND INDICATORS Council Strategic Plan Goal Expected Outcome Performance Indicator FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Recreation Provide quality parks and leisure service opportunities for the Marana Community Maintain quality park facilities 143 acres 143 acres 161 acres 161 acres Maintain quality paths and trails 51 miles 53 miles 61.4 miles 62.4 miles Recreation Provide regional recreation destination for Marana Construct Community Park on Tangerine and Comino De Oeste -- -- Planning Constructing Community Provide community supported events park Facilities Community events provided at Park Facilities 307 315 247 202 BUDGET SUMMARY Expenditures by Category FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Personnel & Benefits Cost $1,897,011 $2,115,820 $2,144,745 $2,602,390 Contracted Services $355,838 $466,171 $309,794 $494,510 Operating Supplies & Equipment $681,823 $757,531 $634,907 $892,686 Capital Outlay $13,521 $349,696 $184,551 $721,314 Total by Category $2,948,193 $3,689,218 $3,273,997 $3,274,997 BUDGET SUMMARY BY FUND Expenditures By Category FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget General Fund $2,948,193 $3,689,218 $3,273,997 $3,273,997 Grants & Contributions - - - $1,000 Total by Fund $2,948,193 $3,689,218 $3,273,997 $3,274,997 Town of Marana Annual Budget & Financial Plan FY2016-2017 122 AUTHORIZED POSITIONS FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Parks – Administration: Parks and Recreation Director 1.00 1.00 1.00 1.00 Parks and Recreation Deputy Director 1.00 1.00 1.00 1.00 Executive Assistant 1.00 1.00 1.00 1.00 Parks and Recreation Services Clerk 2.75 2.75 2.75 2.75 Assets Coordinator 1.00 1.00 1.00 1.00 Parks – Recreation: Business Services Coordinator - - 1.00 1.00 Recreation Coordinator 4.00 4.00 3.00 3.00 Recreation Programmer 2.00 2.00 2.00 2.00 Recreation Assistant 0.75 0.75 0.75 1.00 Parks – Maintenance: Superintendent 1.00 1.00 1.00 1.00 Parks Maintenance Supervisor 2.00 2.00 2.00 2.00 Senior Maintenance Associate 9.00 10.00 11.00 12.00 Attendant 6.00 7.00 8.00 10.00 Irrigation Control Specialist - - 1.00 1.00 Foreman - - - - Parks – Senior Programs Recreation Programmer 1.00 1.00 1.00 1.00 Recreation Assistant 0.75 1.00 1.00 1.00 Total Parks 33.25 35.50 38.50 41.75 Town of Marana Annual Budget & Financial Plan FY2016-2017 123 This page intentionally left blank Town of Marana Annual Budget & Financial Plan FY2016-2017 124 COMMUNITY DEVELOPMENT & NEIGHBORHOOD SERVICES Department Overview Improving the quality of life for our residents and neighborhoods is the primary goal of the Community Development and Neighborhood Services Department. Engaging the community in ongoing dialogue provides opportunities for the public and private sectors to: identify, refine and articulate needs; cooperatively problem-solve; collaboratively work to develop viable solutions to address needs; measure outcomes and celebrate successes; communicate regularly and clearly though relationships established by mutual trust and a shared vision. The key functions in Community Development and Neighborhood Services all center on providing appropriate services to the general population and working to solve issues that affect individuals, neighborhoods, and the entire community. These functions include: Neighborhood Services; Affordable Housing; Animal Care Services, Transit Management; Community-wide Heritage Preservation; and Grant and Fund Development. 2015– 2016 Accomplishments  Received four (4) new housing rehabilitation applications  Received $1.4 million in grant funding for critical projects  Completed rehabilitation projects on three (3) qualifying homes that included two roof repairs, HVAC system, septic system, electrical upgrades and door/window replacements  Provided transportation to over 74,000 riders on the four Sun Shuttle routes in Marana  Developed the Town’s Neighborhood Mediation Program  Brought Community Conversations to five (5) new neighborhoods  Utilized CDBG funds to provide staff constructed sidewalks for ADA accessibility at the Heritage Farm  Simplified the application process for Housing Rehabilitation applicants  Housing Rehab Specialist received Asbestos, Lead and Property Maintenance Certifications  Provided forty-nine (49) dumpsters to the neighborhoods throughout the Town for neighborhood cleanups.  Deeded to Habitat for Humanity, one home and two vacant lots for the purpose of providing affordable homes to qualifying individuals  Worked as part of a multidepartment team to prepare the pad site and surrounding area for the new bathroom facility at the Heritage Farm Affordable Housing Grants & Outside Funding Heritage Neighborhood Services Animal Care Transit Services Community Development Director Town of Marana Annual Budget & Financial Plan FY2016-2017 125 2016 – 2017 Goals & Objectives  Enhance the Community Development and Neighborhood Services webpage to provide valuable community resources available to the public  Continue to evaluate ridership needs in areas of new commercial development and propose changes to current routes of the Sun Shuttle 410, 411, 412 and 413 routes  Research possible grant funding sources for public art projects identified in the Strategic Plan  Participate in yearly Summits with all agencies within in the region to expand on the Town’s ability to better serve and educate the residents on services in the area  Expand on the communication outreach to residents by utilizing the Nextdoor application  Reduce mailing by 30% by developing a successful email system for sending notices to residents  Inventory all homes within the Colonia neighborhoods that are not properly addressed  Develop a program that uses CDBG funds to provide address installation on the homes lacking proper addressing  With the assistance of the U of A Student Capstone project, develop a system for the Town and other service providers to communicate regarding the needs of residents in the Town and surrounding area  Assist with the development of the Honea Heights Neighborhood Park as part of the Town’s Neighborhood Investment Program STRATEGIC PLAN MEASURES AND INDICATORS Council Strategic Plan Goal Expected Outcome Performance Indicator FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Community Increase community engagement Attend as Town Representative to Community Boards/working groups/coalitions - 17 41 41 Participate in Business/Community Conversations/Neighborhood Meetings 24 12 13 15 Participants in Neighborhood Mediation Program - - 2 10 Community Provide transit alternatives for Marana residents Increase Sun Shuttle ridership 72,000 76,000 74,000 78,000 Heritage Preserve the unique history and culture of Marana Catalogue and preserve heritage objects 71 5 15 10 Encourage Conservancy bus tours and showcase the Marana Heritage on Wheels at events and school functions 10 12 18 20 Town of Marana Annual Budget & Financial Plan FY2016-2017 126 STRATEGIC PLAN MEASURES AND INDICATORS Council Strategic Plan Goal Expected Outcome Performance Indicator FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Community Provide reliable services and quality amenities for citizens and businesses Completed Neighborhood Investment Program Projects - - - 2 Neighborhood cleanup days- Weekend Dumpsters 3 5 15 18 BUDGET SUMMARY Expenditures by Category FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Personnel & Benefits Cost $326,439 $273,914 $285,079 $522,845 Contracted Services $118,358 $286,985 $262,905 $413,860 Operating Supplies & Equipment $148,803 $93,028 $57,065 $504,575 Capital Outlay $27,015 - - $30,000 Total by Category $620,615 $653,927 $605,049 $1,471,280 BUDGET SUMMARY BY FUND Expenditures By Category FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget General Fund $344,435 $548,056 $517,305 $993,860 Community Development Block Grant $163,149 $15,300 $87,744 $261,700 Revolving Affordable Housing $12,422 $123 - $215,720 Grants & Contributions - - - - Bed Tax Fund $10,386 - - - Local Transportation $90,223 $90,448 - - Regional Transportation Fund - - - - Total by Fund $620,615 $653,927 $605,049 $1,471,280 AUTHORIZED POSITIONS FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Community Development Director 1.00 1.00 1.00 1.00 Grants & Housing Coordinator 1.00 1.00 1.00 1.00 Housing Rehabilitation Specialist 1.00 1.00 1.00 1.00 Special Events Coordinator 1.00 - - - Code Enforcement Division (10) Code Enforcement Official - - - 1.00 Code Enforcement Officer - - - 2.00 Total Community Development & Neighborhood Services 4.00 3.00 3.00 6.00 Town of Marana Annual Budget & Financial Plan FY2016-2017 127 This page intentionally left blank Town of Marana Annual Budget & Financial Plan FY2016-2017 128 WATER Department Overview “The Town of Marana Utilities Department is committed to providing our customers with safe, reliable, efficient water and water reclamation services through utilization of effective industry practices, innovative technology, and the strategic use of water resources.” We have an obligation to make sure that our residential customers, business customers and other public entities such as our schools, medical facilities and parks have reliable access to the water they need. Marana is committed to this mission and is taking proactive steps to achieve it. 2015 – 2016 Accomplishments • Installed several hundred water meters as part of the annual replacement of aging meter program • Completed the Tangerine Business Park water system • Completed design of the Marana Water Reclamation Facility Recharge Project; construction estimated to be complete in Summer 2016 • Completed design of San Lucas 16” Interconnect project; estimated to bid March 2016 • Initiated route study and design for the Picture Rocks Interconnect project • Completed non-potable system transfer process with CMID in north Marana. In December 2014, CMID acquired accounts along Tangerine Farms and the communities of Rancho Marana and Gladden Farms. This liberated water resources for Marana to be used for drinking water purposes. • Completed drilling of the Pioneer Well • Reclassified a Customer Service position to an executive assistant • Reclassified the Water Operations Manager position to the Assistant Water Director • Completed electrical system upgrades to two water system well sites to meet current safety guidelines and provide efficiencies. Initiated construction at a third site • Continued partnerships with other local community water supplier • Began implementation SCADA System Master plan identified projects • Relocated field staff to Sanders Yard in order to provide more efficient service Capital Improvements Regulatory Water Delivery, Production & Storage Water Director Town of Marana Annual Budget & Financial Plan FY2016-2017 129 2016 – 2017 Goals & Objectives • Complete construction of the San Lucas 16” Interconnect • Complete the design of the Picture Rocks Interconnect; begin design for the Continental Reserve 24” Interconnect • Complete construction of the 16” X-Zone Transmission Main • Equip the Pioneer Well and connect to the existing distribution system • Begin implementation of an updated asset management program • Continue implementation program to replace the current SCADA system with updated infrastructure based on recommendations from the SCADA Master plan • Complete construction of the Marana Water Reclamation Facility Recharge Project • Continue to advance communication and outreach materials for the customer base • Replace several hundred water meters as part of the annual replacement of the aging meter program • Design of electrical upgrade at one facility • Rehabilitate four reservoirs with exterior coatings STRATEGIC PLAN MEASURES AND INDICATORS Council Strategic Plan Goal Expected Outcome Performance Indicator FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Community/Progress & Innovation Water Asset Management Inventory all water assets for use in maintenance management program 100% 100% 100% 100% Community/Commerce Resource Management Acquire additional water resources 100% 100% 100% 100% Community Engineering Services New development review, hydraulic modeling, system expansion and replacement activities 100% 100% 100% 100% Community Field Labor Management Repair and maintenance of potable and non- potable distribution system 100% 100% 100% 100% Community/Commerce Administrative Services General management of water utility. 100% 100% 100% 100% Community Water Conservation Extend water resource portfolio 100% 100% 100% 100% Town of Marana Annual Budget & Financial Plan FY2016-2017 130 BUDGET SUMMARY Expenditures by Category FY2014 Actual FY2015 Actual FY2016 Projected FY2017 Budget Personnel & Benefits Cost $1,264,371 $1,491,957 $1,519,803 $1,821,771 Contracted Services $616,172 $522,373 $621,128 $1,148,533 Operating Supplies & Equipment $940,145 $1,054,578 $1,187,685 $1,810,040 Capital Outlay $1,053,301 $925,931 $1,443,587 $4,971,632 Debt Service $148,063 $150,628 444,332 $426,654 Other Financing Uses $3,000,728 $222,627 - $1,127,264 Total by Category $7,022,780 $4,368,094 $5,216,534 $11,305,834 BUDGET SUMMARY BY FUND Expenditures By Category FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Water Fund $6,726,082 $4,023,905 $4,207,397 $5,902,610 Water Fund – Impact Fees $62,188 $124,513 $632,529 $2,197,210 Water Renewable Resources $234,510 $226,377 $376,608 $3,206,014 Total by Fund $7,022,780 $4,368,094 $5,216,534 $11,305,834 AUTHORIZED POSITIONS FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Water Director 1.00 1.00 1.0 1.0 Water Deputy Director 1.00 1.00 1.0 1.0 Water Business Services Coordinator 1.00 1.00 1.0 1.0 Water Superintendent 1.00 1.00 1.0 1.0 Water Distribution Supervisor 1.00 1.00 1.0 1.0 Water Production Supervisor - 1.00 1.0 1.0 Water Resource Coordinator 1.00 1.00 1.0 1.0 Water Quality Inspector 1.00 1.00 1.0 1.0 Construction Inspector - 1.00 1.0 1.0 Electric Pump & Well Technician 1.00 1.00 1.0 1.0 Water Mechanic - 1.00 1.0 1.0 Water Operator II 5.00 5.00 6.0 6.0 Water Operator I 1.00 1.00 1.0 1.0 Civil Engineer 1.00 1.00 1.0 1.0 Water Billing Specialist 3.00 3.00 2.0 2.0 Water Technology Coordinator 1.00 1.00 1.0 1.0 Executive Assistant - - 1.0 1.0 Customer Service Specialist - - - - Water Customer Service Clerk - - - - Total Water Department 19.00 22.00 23.00 23.00 Town of Marana Annual Budget & Financial Plan FY2016-2017 131 This page intentionally left blank Town of Marana Annual Budget & Financial Plan FY2016-2017 132 Water Reclamation Department Overview Marana is committed to providing its customers with quality wastewater reclamation and conveyance services and is taking proactive steps to achieve it. The Town will endeavor to ensure effluent owned by the Town is put to the highest and best possible use to meet long term planning goals and objectives of the Town. 2015 – 2016 Accomplishments  Passed Arizona Department of Environmental Quality Inspection (physical & regulatory) of Water Reclamation Facility (WRF). No deficiencies  Evaluated, updated, and optimized the Preventative Maintenance Schedule and Program for the WRF  Vector Control Program accomplished for all of Sanitary Sewer System (863 manholes)  Established CCTV, Cleaning, & GPSing Services Contract for the Sanitary Sewer System. One quarter of system completed  Drafted Capacity Management, Operations, and Maintenance (CMOM) Program for the Sanitary Sewer System  Changed out UV bulbs for one (1) bank at WRF  SCADA Master Plan for WRF and Lift Station(s) completed 2016 – 2017 Goals & Objectives • Continue to train existing Town staff for the operation and maintenance of the water reclamation facility • Continue to work with local, state, and federal regulatory agencies to maintain compliance and operation of the wastewater reclamation facility and sanitary sewer conveyance system • Acquire Saguaro Bloom Lift Station and construct Force Main. Construct Recharge Basins to realize water credits. Construct next phase of WRF (increase capacity to 1.2 to 1.5 MGD) • Implement asset management program utilizing a Computerized Maintenance Management System (CMMS) • Change out one (1) bank of UV bulbs • Reduce the amount of surface inflow to the sanitary sewer conveyance system • Clean, CCTV, and GPS the last quarter of the sanitary sewer conveyance system Capital Improvements Regulatory Wastewater Treatment & Collection Utilities Director Town of Marana Annual Budget & Financial Plan FY2016-2017 133 • Continue implementation of the Industrial Waste Discharge Permit Program. • SCADA Master Plan Implementation for the WRF and Lift Station(s). STRATEGIC PLAN MEASURES AND INDICATORS Council Strategic Plan Goal Expected Outcome Performance Indicator FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Progress & Innovation Design and implement a cost- based work order system Design of work order system completed 100% 100% 100% 100% Identify assets which need to be collected 100% 100% 100% 100% Community Design and develop Capacity Maintenance Operation and Management program for the sanitary sewerage system Review best management practices for CMOM 100% 100% 100% 100% Develop CMOM plan 100% 100% 100% 100% Community Design and develop sanitary sewerage maintenance program to minimize sanitary sewer overflows Locate, identify and evaluate all manholes 100% 100% 100% 100% Camera and rank all sanitary sewage lines 100% 100% 100% 100% Develop sanitary conveyance system cleaning program 100% 100% 100% 100% BUDGET SUMMARY Expenditures by Category FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Personnel & Benefits Cost $299,513 $349,762 $385,320 $369,422 Contracted Services $417,530 $378,082 $513,457 $664,254 Operating Supplies & Equipment $88,441 $120,717 $123,825 $136,060 Capital Outlay $2,055,355 $2,582,106 $1,378,120 $11,904,763 Debt Service - - Total by Category $2,860,839 $3,430,667 $2,400,722 $13,074,499 BUDGET SUMMARY BY FUND Expenditures By Category FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Wastewater Fund $2,860,839 $3,430,667 $2,400,722 $9,419,736 Wastewater – Impact Fees - $3,654,763 Total by Fund $2,860,839 $3,430,667 $2,400,722 $13,074,499 Town of Marana Annual Budget & Financial Plan FY2016-2017 134 AUTHORIZED POSITIONS FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Water Reclamation Operations Manager 1.00 1.00 1.00 1.00 Water Reclamation Supervisor 1.00 1.00 1.00 1.00 Water Reclamation Operator II 1.00 1.00 1.00 1.00 Water Reclamation Operator I 1.00 1.00 1.00 1.00 Principal Wastewater Plant Operator - - - - Total Wastewater Department 4.00 4.00 4.00 4.00 *Fiscal year 2012 is the first year of the Wastewater Enterprise Fund. Town of Marana Annual Budget & Financial Plan FY2016-2017 135 This page intentionally left blank Town of Marana Annual Budget & Financial Plan FY2016-2017 136 AIRPORT Department Overview The Airport department provides the community with a valuable general aviation air transportation resource that is part of the National Air Transportation System, and enhances and preserves the aeronautical industry for the community while maintaining the highest level of safety and professional customer service. The department also markets and leases airport land for aviation related businesses and development. Other department duties include:  Maintain and enhance airport safety and security.  Continue to align the airport with Town Strategic Plan.  Seek new business development opportunities for the airport.  Manage all Federal Aviation Grants and State Aviation Grants.  Manage and coordinate all construction activities on the airport.  Perform inspections to ensure proper maintenance and compliance with airport mandates.  Coordinate with contractors and other departments to complete required airport maintenance.  Manage, coordinate and review all plans and specifications for airport projects.  Prepare contracts for maintenance activities and consultant services.  Ensure land use and airspace capability with aviation uses throughout the Town and the County.  Address public concerns with aeronautical activities and noise throughout the Town.  Provide financial management of the airports operations budget.  Provide presentations, press releases, and general information for community outreach and community relations. 2015 – 2016 Accomplishments  Increased public awareness of the airport’s value to the town through airport events  Marketed land parcels available for additional business development  Completed runways and taxiways signage project  Design Terminal, Helicopter, Parking Ramp rehabilitation  Hired new Airport Maintenance Worker  Redesigned airport website  Began Rwy 12/30, Rwy 3/21, and Twy B pavement overlay projects  Completed Master Plan update project Airport Operations Coordinator Airport Director Town of Marana Annual Budget & Financial Plan FY2016-2017 137  Completed airport business plan.  Conducted airport open house event (November 2015)  Completed rates and charges analysis. 2016 – 2017 Goals & Objectives  Increase public awareness of the airport’s value to the town through airport events.  Market land parcels available for additional business development.  Secure new corporate and maintenance hangar projects.  Replace 4 windsock poles with LED models.  Secure FAA grant for ramp rehabilitation project design($656,000)  Complete Rwy 12/30, Rwy 3/21, and Twy B pavement overlay projects.  Develop Airport Marketing Plan.  Begin implementation of Airport Marketing Plan  Conduct airport open house event (October 2016) STRATEGIC PLAN MEASURES AND INDICATORS Council Strategic Plan Goal Expected Outcome Performance Indicator FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Commerce Increase parking fees for corporate aircraft Parking revenue $20,000 $25,000 $30,000 $25,000 Commerce Attract additional events on the large ramp Number of event days 25 30 30 30 Commerce Develop new airport hangars. Increase economic impact of airport. 2% 10% 20% 20% BUDGET SUMMARY Expenditures by Category FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Personnel & Benefits Cost $148,762 $166,275 $204,567 $252,932 Contracted Services $60,880 $110,215 $96,900 $143,469 Operating Supplies & Equipment $66,678 $52,790 $51,448 $73,200 Capital Outlay - - $412,409 $1,473,788 Other Financing Uses $920,759 959,993 - - Total by Category $1,197,075 $1,289,273 $765,325 $1,943,389 Town of Marana Annual Budget & Financial Plan FY2016-2017 138 BUDGET SUMMARY BY FUND Expenditures By Category FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Airport Fund $1,197,075 $1,289,273 $765,325 $1,943,389 Total by Fund $1,197,075 $1,289,273 $765,325 $1,943,389 AUTHORIZED POSITIONS FY 2014 Actual FY 2015 Actual FY 2016 Projected FY 2017 Budget Airport Director - - 1.00 1.0 Airport Operations Coordinator .75 .75 1.00 1.0 Airport Maintenance Worker - - 1.00 1.0 Airport Manager 1.00 1.00 Total Airport Operations 1.75 1.75 3.00 3.00 *The day-to-day operations of the airport are managed by a fixed-base operator (FBO) which provides aeronautical services such as fueling, aircraft rental and maintenance, flight instruction, etc. Town of Marana Annual Budget & Financial Plan FY2016-2017 139 This page intentionally left blank Town of Marana Annual Budget & Financial Plan FY2016-2017 140 Capital Improvement Plan The Capital Improvement Plan section FRQWDLQVDÀYH\HDUSODQIRUWKH7RZQ·V capital improvements and detailed information on individual projects. Town of Marana Annual Budget & Financial Plan FY2016-2017 141 This page intentionally left blank Town of Marana Annual Budget & Financial Plan FY2016-2017 142 CAPITAL IMPROVEMENT PROGRAM Fiscal 2016 – 2017 CIP Plan Overview The Fiscal Year 2016-2017 Capital Improvement Plan (CIP) projects the Town’s capital investments over a five-year period. Capital investments involve major Town projects that have at least a 5 year useful life, and at least a $100,000 total project budget. The CIP is both a fiscal and planning device that allows the Town to inventory and monitor all capital project costs, funding sources, departmental responsibilities, and timing schedules. Each year the CIP is reviewed within the context of on-going Town, County, State, and Federal planning programs and policies as well as the Town’s General and Strategic Plans. The first year of the CIP, along with any applicable carry-forward of funds from the prior fiscal year, comprise the total capital budget for each project beginning July 1 of each fiscal year. The remaining four years of the CIP serve as a financial plan for capital investments. The five-year financial plan is reviewed and updated each year, and the Mayor and Council adopt the capital budget and the five-year financial plan after recommendations have been received from staff. The CIP committee met during the budget cycle to prioritize all requested CIP projects. The resulting recommendations were forwarded to the Mayor and Council by the Town Manager on March 8, 2016 at the Town Council CIP study session. The CIP budget was adopted simultaneously with the Operating Budget on June 21, 2016. Funding Sources The Town of Marana utilizes proceeds from a variety of sources to study, acquire, replace, design, and construct various capital improvements: • Impact Fees and Improvement District bonds • Municipal Property Corporation and Water Revenue Bonds • Pima County General Obligation bonds • Transportation Sales Tax funds (75% of the Town’s construction sales tax dollars are dedicated for transportation improvements) • Pima Association of Governments (PAG) funding • Highway Expansion & Extension Loan Program (HELP) funds • Regional Transportation Authority (RTA) funds and ½ cent Sales Tax funds (since the creation of the Regional Transportation Authority, May 2006, the ½ cent Sales Tax Fund is no longer accruing resources, that ½ cent is being collected and allocated by RTA) • Pima County Flood Control District (PCFC) funds • Water Utility revenues • General Fund dollars and various grants Capital improvements may include new construction or an expansion, upgrade, replacement, or other addition designed to improve, conserve, or maintain the value of Town assets or enhance service capacity and visual environment. The Town has numerous capital projects in various stages that include: project planning, site selection, right-of-way acquisition, public hearing, utility relocation, site preparation, project agreement preparation, design, construction, and inspection. Town of Marana Annual Budget & Financial Plan FY2016-2017 143 Administration and Operating Impacts Several positions in the General Fund are directly involved with capital projects and as a result are funded by capital projects funds through reimbursement. Approximately 12 positions in the CIP Department are directly engaged in design, inspection, contract administration, and project management related to street and drainage, traffic devices, facilities, and other general government capital projects. An ongoing issue for the Town’s long-term financial forecasting is the volume and pace at which capital assets and infrastructure have been added. With each new asset comes an obligation to prepare for the maintenance and eventual replacement of that asset. These responsibilities must be addressed as they affect the annual operating budgets for years to come. The Town of Marana understands the importance of long term planning and has begun steps to prepare for its future. The Geographic Information Systems division of the Technology Services Department, in conjunction with the Public Works Department, continues working on an infrastructure inventory and paving management system that assesses the conditions of these assets in an effort to strategically plan for maintenance, and eventual replacement of capital assets. This data will make it possible to do long range financial forecasting to ensure resources are available to replace assets, as well as prioritizing replacement schedules on not only the age of an asset but also on the condition. This data will also be used to plan for annual operating expenses related to maintaining the Town’s infrastructure as well. Town of Marana Annual Budget & Financial Plan FY2016-2017 144 TOWN OF MARANA 5 YEAR CAPITAL IMPROVEMENT PROGRAMPROJECT NAME2016 ‐ 2017 2017 ‐ 2018 2018 ‐ 2019 2019 ‐ 2020 2020 ‐ 2021 Grand TotalAdonis Secondary Access310,000 1,900,000 2,210,000 Aerie Drive Pavement Restoration35,000 800,000 835,000 Airport Control Tower300,000 300,000 Airport Drainage Improvements150,000 1,500,000 1,650,000 Airport Master Plan Update164,543 164,543 Airport Safety Lighting & Signage547,745 547,745 Airport Terminal300,000 700,000 7,000,000 8,000,000 Avra Valley Rd Pavement Reconstruct3,294,400 3,294,400 Camino Martin / Jeremy Place Restor481,319 481,319 Cap Canal Trailhead Improvements103,902 103,902 Cap Subcontract ‐ Nia Reallocation133,000 133,000 133,000 133,000 133,000 665,000 Cmo De Oeste, Thornydale, Widening105,000 2,000,000 2,105,000 Coachline Blvd, Reconstruction120,000 1,955,000 2,075,000 Constructed Recharge For Effluent1,200,000 1,207,500 563,640 2,971,140 Continental Ranch 16, Reconstuct1,132,500 1,132,500 Continental Ranch 17, Reconstuct897,500 897,500 Continental Reserve 24‐Inch Tie‐In200,000 1,450,000 1,650,000 Cracker Barrel Road Restoration749,857 749,857 Crossroads Park Play Area Addition 100,000 100,000 El Rio Open Space Area Master Plan182,200 217,800 400,000 Fire Protection Water Line1,515,000 1,515,000 Gladden Farms Rd, Reconstruction50,000 1,300,000 1,350,000 I‐10 At Marana Rd, Landscaping280,000 280,000 I‐10 At Twin Peaks Rd, Landscaping415,000 415,000 Ina Rd Bridge8,641,259 8,641,259 Ina Rd Pavement Reconstruction107,000 2,283,430 2,390,430 Ina Rd, Rt Turnbay To Oldfather Rd448,000 448,000 Land Acquisition For Approaches300,000 5,100,000 5,400,000 Marana Park Reservoir1,188,000 1,188,000 Marana Park Well67,500 540,000 607,500 Marana Public Safety Facility10,092,271 11,858,965 21,951,236 Marana Road Realignment1,558,935 1,558,935 Marana Water Reclaim 1.5Mgd Expand7,350,000 13,850,000 21,200,000 Town of Marana Annual Budget & Financial Plan FY2016-2017 145 TOWN OF MARANA 5 YEAR CAPITAL IMPROVEMENT PROGRAMPROJECT NAME2016 ‐ 2017 2017 ‐ 2018 2018 ‐ 2019 2019 ‐ 2020 2020 ‐ 2021 Grand TotalOra Mae Harn Park Ball Field Imprv388,000 388,000 Ora Mae Harn Park Parking Reconstrc161,565 161,565 Patton Rd, At Grade RR Crossing800,000 800,000 Picture Rocks Interconnect815,000 815,000 Pines 1, Road Stabilization Fy201622,377 22,377 Rehab Transnt, Td, Heli, Termnl Apr750,000 7,000,000 7,750,000 Rehabilitate Taxiway C200,000 100,000 850,000 1,150,000 Runway 12‐30, Taxiway A, Extend E425,000 350,000 5,500,000 6,275,000 Runway 3‐21 And Taxiway B Extension300,000 300,000 Runway Papi Replacements130,000 130,000 Runway‐Taxiway Led Lighting Upgrade900,000 900,000 Sanders Rd 24‐Inch Water Line2,060,000 2,060,000 Santa Cruz Shared Iii (2009‐16)1,258,520 1,258,520 Santa Cruz Sup At Calportland90,000 634,000 724,000 Santa Cruz Sup El Rio To Avra Val1,189,765 1,189,765 Scada And Integrated Telemetry1,043,000 671,000 911,000 689,000 474,000 3,788,000 Sewer Conveyance System Rehab275,000 275,000 Silverbell Rd Sidewalk, Tp To Coach20,000 290,000 310,000 Soccer Field, North Marana 180,000 2,820,000 3,000,000 Tangerine Cooridor Community Park3,072,677 3,072,677 Tangerine Rd Cooridor, I10 To Town47,639,563 5,465,000 53,104,563 Tangerine W, X‐Zone Booster & Prv50,000 50,000 900,000 1,000,000 Tangerine X‐Zone 16" Water Main420,750 420,750 Tangerine X‐Zone Resrvr/Boost Upgrd81,882 81,882 Tangerine/Downtwn Sewer Convey Sys3,375,000 3,375,000 Twin Peaks Well300,000 300,000 Update To Far Part 150 Noise Study300,000 300,000 W+Zone I‐10 16", Sanlucas Intrcnnct629,000 629,000 Grand Total94,129,129 50,858,195 12,692,040 8,564,500 24,615,500 190,859,364 Town of Marana Annual Budget & Financial Plan FY2016-2017 146 TRANSPORTANTION FUNDITD SPENDEncumbrancesFY2017 BUDGETPROJECT BUDGETREMAINING PROJECT BUDGETAVAILABLE‐ ‐ 35,000 835,000 800,000 TOTAL AVAILABLE‐ ‐ 35,000 835,000 800,000 PROJECT TOTAL AVAILABLE‐ ‐ 35,000 835,000 800,000 Federal & State Aviation GrantsITD SPENDEncumbrancesFY2017 BUDGETPROJECT BUDGETREMAINING PROJECT BUDGETAVAILABLE292,500 ‐ ‐ 292,500 ‐ TOTAL AVAILABLE292,500 ‐ ‐ 292,500 ‐ Airport FundITD SPENDEncumbrancesFY2017 BUDGETPROJECT BUDGETREMAINING PROJECT BUDGETAVAILABLE55,727 111,773 164,543 7,500 (160,000) TOTAL AVAILABLE55,727 111,773 164,543 7,500 (160,000) PROJECT TOTAL AVAILABLE348,227 111,773 164,543 300,000 (160,000) Federal & State Aviation GrantsITD SPENDEncumbrancesFY2017 BUDGETPROJECT BUDGETREMAINING PROJECT BUDGETAVAILABLE66,481 ‐ 433,019 499,500 433,019 TOTAL AVAILABLE66,481 ‐ 433,019 499,500 433,019 Airport FundITD SPENDEncumbrancesFY2017 BUDGETPROJECT BUDGETREMAINING PROJECT BUDGETAVAILABLE‐ ‐ 114,726 55,500 55,500 TOTAL AVAILABLE‐ ‐ 114,726 55,500 55,500 PROJECT TOTAL AVAILABLE66,481 ‐ 547,745 555,000 488,519 AIRPORT SAFETY LIGHTING & SIGNAGEFUNDING SOURCESDesign and place 50 taxiway and runway incandescent guidance replacement signs with LED signage and replace 25 in ground taxiway edge lights to increase safety. Grant received from the State. Notice to proceed must occur no later than March 26, 2015. AERIE DRIVE PAVEMENT RESTORATIONFUNDING SOURCESAirport master plan update, business plan development, and rates and charges study.AIRPORT MASTER PLAN UPDATEFUNDING SOURCESMill top 2" asphalt, place stress absorbing membrane to mitigate reflective cracking, repave 2" asphalt and transition pedestrian facilities to current ADA standards.Town of Marana Annual Budget & Financial Plan FY2016-2017 147 HURFITD SPENDEncumbrancesFY2017 BUDGETPROJECT BUDGETREMAINING PROJECT BUDGETAVAILABLE15,341 4,020 4,020 19,361 0 TOTAL AVAILABLE15,341 4,020 4,020 19,361 0 TRANSPORTANTION FUNDITD SPENDEncumbrancesFY2017 BUDGETPROJECT BUDGETREMAINING PROJECT BUDGETAVAILABLE63,160 351,047 477,299 785,639 245,180 TOTAL AVAILABLE63,160 351,047 477,299 785,639 245,180 PROJECT TOTAL AVAILABLE78,501 355,067 481,319 805,000 245,180 PARK IMPACT FEEITD SPENDEncumbrancesFY2017 BUDGETPROJECT BUDGETREMAINING PROJECT BUDGETAVAILABLE20,122 4,922 103,902 120,000 (4,024) TOTAL AVAILABLE20,122 4,922 103,902 120,000 (4,024) PROJECT TOTAL AVAILABLE20,122 4,922 103,902 120,000 (4,024) WATER IMPACT FEEITD SPENDEncumbrancesFY2017 BUDGETPROJECT BUDGETREMAINING PROJECT BUDGETAVAILABLE‐ ‐ 133,000 663,320 530,320 TOTAL AVAILABLE‐ ‐ 133,000 663,320 530,320 PROJECT TOTAL AVAILABLE‐ ‐ 133,000 663,320 530,320 CAMINO MARTIN / JEREMY PLACE RESTORd/KEFUNDING SOURCESCAP CANAL TRAILHEAD IMPROVEMENTSFUNDING SOURCESPavement Restoration ‐ Stress Absorbing Membrane with Overlay and Drainage repair.Develop a natural‐surface segment of the CAP Trail from Tangerine Road east of I‐10 north to the Pinal County line, with a trailhead on CAP/BOR property north of Tangerine. This provides funding to subcontract for the Town's portion of reallocated Non‐Indian Agricultural (NIA) CAP water. Under the first phase reallocation, ADWR has recommended that 515 acre‐feet be allocated to Marana. When Federal authorities approve this recommendation, Marana will be required to pay approx. $665,000 over 5 years to subcontract for515AF. Waterdelivery costsforthe 515 AF are not included in this Project, they are identified as an operating cost.CAP SUBCONTRACT ‐ NIA REALLOCATIONFUNDING SOURCESTown of Marana Annual Budget & Financial Plan FY2016-2017 148 TRANSPORTANTION FUNDITD SPENDEncumbrancesFY2017 BUDGETPROJECT BUDGETREMAINING PROJECT BUDGETAVAILABLE‐ ‐ 120,000 2,075,000 1,955,000 TOTAL AVAILABLE‐ ‐ 120,000 2,075,000 1,955,000 PROJECT TOTAL AVAILABLE‐ ‐ 120,000 2,075,000 1,955,000 Impact FeeITD SPENDEncumbrancesFY2017 BUDGETPROJECT BUDGETREMAINING PROJECT BUDGETAVAILABLE596,918 5,415 1,300,000 703,082 TOTAL AVAILABLE596,918 5,415 ‐ 1,300,000 703,082 PROJECT TOTAL AVAILABLE596,918 5,415 ‐ 1,300,000 703,082 Impact FeeITD SPENDEncumbrancesFY2017 BUDGETPROJECT BUDGETREMAINING PROJECT BUDGETAVAILABLE‐ ‐ 200,000 1,650,000 1,450,000 TOTAL AVAILABLE‐ ‐ 200,000 1,650,000 1,450,000 PROJECT TOTAL AVAILABLE‐ ‐ 200,000 1,650,000 1,450,000 COACHLINE BLVD, RECONSTRUCTION FUNDING SOURCESPavement Restoration of Coachline Blvd. Pavement is beginning to fail due to the increased traffic from the Twin Peaks Interchange.Construct 24‐inch interconnect between Hartman Vistas/Twin Peaks water service area and Continental Reserve water service area to create redundancy. The project will also facilitate the maintenance of the Continental Reserve Reservoir (future project). The project will include the installation of approximately 6,200 linear feet of 24" pipe. CONSTRUCTED RECHARGE FOR EFFLUENTFUNDING SOURCESMaster plan facility with infiltration basins to recharge build‐out production of 3.5 mgd of teriary effluent from the Marana WRF. Design and construct facility to meet recharge needs up to 1.5 mgd. Budget figures below include construction up to Phase IB.CONTINENTAL RESERVE 24‐INCH TIE IN FUNDING SOURCESTown of Marana Annual Budget & Financial Plan FY2016-2017 149 HURFITD SPENDEncumbrancesFY2017 BUDGETPROJECT BUDGETREMAINING PROJECT BUDGETAVAILABLE97,068 14,886 494,857 573,000 (118,485) TOTAL AVAILABLE97,068 14,886 494,857 573,000 (118,485) TRANSPORTANTION FUNDITD SPENDEncumbrancesFY2017 BUDGETPROJECT BUDGETREMAINING PROJECT BUDGETAVAILABLE‐ 255,000 275,000 (2,000) TOTAL AVAILABLE‐ ‐ 255,000 275,000 (2,000) PROJECT TOTAL AVAILABLE97,068 14,886 749,857 848,000 (120,485) Impact FeeITD SPENDEncumbrancesFY2017 BUDGETPROJECT BUDGETREMAINING PROJECT BUDGETAVAILABLE‐ ‐ 100,000 100,000 ‐ TOTAL AVAILABLE‐ ‐ 100,000 100,000 ‐ PROJECT TOTAL AVAILABLE‐ ‐ 100,000 100,000 ‐ CAPITAL FUNDSITD SPENDEncumbrancesFY2017 BUDGETPROJECT BUDGETREMAINING PROJECT BUDGETAVAILABLE‐ ‐ 182,000 400,000 218,000 TOTAL AVAILABLE‐ ‐ 182,000 400,000 218,000 PROJECT TOTAL AVAILABLE‐ ‐ 182,000 400,000 218,000 CRACKER BARREL ROAD RESTORATIONFUNDING SOURCESPavement reconstruction and drainage improvements ‐ Remove failing existing SRP storm drain system and replace with new RCP storm drain system, address substantial utility coordination/relocation, reconstruct roadway utilizing geogrid material to stabilize pumping soils, ABC and AC sections to be determined. This project will also address water outfall with adjacent property owners.CROSSROADS PARK PLAY AREA ADDITIONFUNDING SOURCESAdd additional shade, swings, and lighting to Crossroads at Silverbell District Park main play area in 2017. Develop concept, feasibility, cost estimate, and plans for future splash pad in 2017 with possible construction in FY2018.EL RIO OPEN SPACE AREA MASTER PLANFUNDING SOURCESDevelop a comprehensive vision for the El Rio Open Space Area in context with its location, natural resources, & vsion of stakeholders and community. The plan will be a framework for the area's use and development over the next 20 years. The plan should providĞ a variety of conservation and recreation opportunities in an environmentally sound and sensitsive manner. Fence property with wildlife friendly fencing with appropriate access gates with signage. Construction documents and construction as recommended in master plan.Town of Marana Annual Budget & Financial Plan FY2016-2017 150 TRANSPORTANTION FUNDITD SPENDEncumbrancesFY2017 BUDGETPROJECT BUDGETREMAINING PROJECT BUDGETAVAILABLE112,321 7,150 7,993,144 9,044,143 938,678 TOTAL AVAILABLE112,321 7,150 7,993,144 9,044,143 938,678 OTHER AGENCYITD SPENDEncumbrancesFY2017 BUDGETPROJECT BUDGETREMAINING PROJECT BUDGETAVAILABLE82,502 48,115 48,115 (82,502) TOTAL AVAILABLE82,502 ‐ 48,115 48,115 (82,502) RTA FUNDINGITD SPENDEncumbrancesFY2017 BUDGETPROJECT BUDGETREMAINING PROJECT BUDGETAVAILABLE4,957 600,000 600,000 (4,957) TOTAL AVAILABLE4,957 ‐ 600,000 600,000 (4,957) PROJECT TOTAL AVAILABLE199,780 7,150 8,641,259 9,692,258 851,219 TRANSPORTANTION FUNDITD SPENDEncumbrancesFY2017 BUDGETPROJECT BUDGETREMAINING PROJECT BUDGETAVAILABLE‐ ‐ 107,000 2,390,430 2,283,430 TOTAL AVAILABLE‐ ‐ 107,000 2,390,430 2,283,430 PROJECT TOTAL AVAILABLE‐ ‐ 107,000 2,390,430 2,283,430 INA RD BRIDGEFUNDING SOURCESIna Road widening between Star Commerce Drive and Silverbell Road to 4‐lane section with raised median, sidewalks and drainage improvements and Bridge. INA RD PAVEMENT RECONSTRUCTION FUNDING SOURCESMill top 2" asphalt, place stress absorbing membrane to mitigate reflective cracking, repave from the new grade separated I‐10 TI match line to east town limits, add infill sidewalk and transition pedestrian facilities to meet current ADA standards. This project includes all adjacent north side streets from Ina Rd to Town Limits. This projects schedule is fluid and may change due to the Ina Rd TI project.Town of Marana Annual Budget & Financial Plan FY2016-2017 151 GENERAL FUNDITD SPENDEncumbrancesFY2017 BUDGETPROJECT BUDGETREMAINING PROJECT BUDGETAVAILABLE12,034 251,218 2,000,000 3,000,000 987,966 TOTAL AVAILABLE12,034 251,218 2,000,000 3,000,000 987,966 1/2 CENT SALES TAXITD SPENDEncumbrancesFY2017 BUDGETPROJECT BUDGETREMAINING PROJECT BUDGETAVAILABLE80,693 2,057,728 7,141,035 18,000,000 10,778,272 TOTAL AVAILABLE80,693 2,057,728 7,141,035 18,000,000 10,778,272 RICOITD SPENDEncumbrancesFY2017 BUDGETPROJECT BUDGETREMAINING PROJECT BUDGETAVAILABLE‐ 1,060,000 1,060,000 TOTAL AVAILABLE‐ ‐ ‐ 1,060,000 1,060,000 PROJECT TOTAL AVAILABLE92,727 2,308,946 9,141,035 22,060,000 12,826,238 PRE NORTH BENEFIT ITD SPENDEncumbrancesFY2017 BUDGETPROJECT BUDGETREMAINING PROJECT BUDGETAVAILABLE162,342 127,179 1,141,935 1,269,464 (34,813) TOTAL AVAILABLE162,342 127,179 1,141,935 1,269,464 (34,813) POST NORTH BENEFIT ITD SPENDEncumbrancesFY2017 BUDGETPROJECT BUDGETREMAINING PROJECT BUDGETAVAILABLE7,965 211,464 197,536 (13,928) TOTAL AVAILABLE‐ 7,965 211,464 197,536 (13,928) 3030 ‐ TRANSPORTANTION FUND ITD SPENDEncumbrancesFY2017 BUDGETPROJECT BUDGETREMAINING PROJECT BUDGETAVAILABLE205,536 200,000 (5,536) TOTAL AVAILABLE‐ ‐ 205,536 200,000 (5,536) PROJECT TOTAL AVAILABLE162,342 135,144 1,558,935 1,667,000 (54,277) MARANA ROAD REALIGNMENTDesign and Construct an approximately 55,000 square foot police facility to serve Marana’s Police Department (including all Administrative and Police FF&E and Special Systems). The facility will be a new building at the Marana Municipal Complex located at 11555 W Civic Center Drive, Marana, AZ 85653. Northwest Fire and Marana Police Department will also jointly use the existing Parks & Rec (after renovation) for Dispatch.MARANA PUBLIC SAFETY FACILITYFUNDING SOURCESSubject to a General Plan amendment to the circulation element, this project will realign Marana Road such that its terminus with Sandario Road will be relocated from just north of the Circle K to just south of the Marana Market. The relocated alignment will reside in the ultimate right of way for Marana Road in a scenario where Tangerine Farms Road is the pirmary roadway from the Marana interchange. FUNDING SOURCESTown of Marana Annual Budget & Financial Plan FY2016-2017 152 WASTE WATER CAPITALITD SPENDEncumbrancesFY2017 BUDGETPROJECT BUDGETREMAINING PROJECT BUDGETAVAILABLE294,835 1,607,380 7,350,000 12,000,000 4,355,165 TOTAL AVAILABLE294,835 1,607,380 7,350,000 12,000,000 4,355,165 PROJECT TOTAL AVAILABLE294,835 1,607,380 7,350,000 12,000,000 4,355,165 GENERAL FUNDITD SPENDEncumbrancesFY2017 BUDGETPROJECT BUDGETREMAINING PROJECT BUDGETAVAILABLE265,391 388,000 859,800 206,409 TOTAL AVAILABLE265,391 ‐ 388,000 859,800 206,409 PROJECT TOTAL AVAILABLE265,391 ‐ 388,000 859,800 206,409 GENERAL FUNDITD SPENDEncumbrancesFY2017 BUDGETPROJECT BUDGETREMAINING PROJECT BUDGETAVAILABLE‐ 73,353 161,565 235,000 73,435 TOTAL AVAILABLE‐ 73,353 161,565 235,000 73,435 PROJECT TOTAL AVAILABLE‐ 73,353 161,565 235,000 73,435 ORA MAE HARN PARK BALL IMPROVEMENT FUNDING SOURCESReplace backstops, dugouts, and fencng on 5 ball fields at Ora Mae Harn Park. Enlarge adult softball field to 300', install new MUSCO lighting on 1 field, replace restroom, improve irrigation, field turf and associated landscape. FY2015 Fields 2&3. FY2016 Fields 1&4͘ FY2017 Softball field and restroom. Renovation of fields does not affect current operating costs.MARANA WATER RECLAIM 1.5MGD EXPANDFUNDING SOURCESDesign and construct 1.5mgd wastewater facility expansionOra Mae Harn Park Parking Lot reconstruction with drainage improvements and access road repairs.ORA MAE HARN PARK PARKING RECONSTRhd/KEFUNDING SOURCESTown of Marana Annual Budget & Financial Plan FY2016-2017 153 GENERAL FUNDITD SPENDEncumbrancesFY2017 BUDGETPROJECT BUDGETREMAINING PROJECT BUDGETAVAILABLE‐ 800,000 800,000 ‐ TOTAL AVAILABLE‐ ‐ 800,000 800,000 ‐ PROJECT TOTAL AVAILABLE‐ ‐ 800,000 800,000 ‐ WATER IMPACT FEEITD SPENDEncumbrancesFY2017 BUDGETPROJECT BUDGETREMAINING PROJECT BUDGETAVAILABLE‐ 815,000 815,000 ‐ TOTAL AVAILABLE‐ ‐ 815,000 815,000 ‐ PROJECT TOTAL AVAILABLE‐ ‐ 815,000 815,000 ‐ WATER IMPACT FEEITD SPENDEncumbrancesFY2017 BUDGETPROJECT BUDGETREMAINING PROJECT BUDGETAVAILABLE313,388 78,388 22,377 350,000 14,235 TOTAL AVAILABLE313,388 78,388 22,377 350,000 14,235 PROJECT TOTAL AVAILABLE313,388 78,388 22,377 350,000 14,235 PATTON RD, AT GRADE RR CROSSINGFUNDING SOURCESPICTURE ROCKS INTERCONNECTFUNDING SOURCESConstruct approximately 6,600LF of 12" water main in the Picture Rocks Service Area. The main would connect three blocks of Continental Reserve development currently in the Continental Reserve water service area that are experiencing pressure related issues due to their location within the zone. The three blocks would be converted to the Picture Rocks service area and new zone boundaries would be established. To avoid an increased amount of pressure related issues in these three blocks, this project must be completed prior to the Twin Peaks‐Continental Reserve Interconnect project.PINES ROAD STABILIZATION FUNDING SOURCESTown of Marana Annual Budget & Financial Plan FY2016-2017 154 AIRPORT CAPITAL FUNDITD SPENDEncumbrancesFY2017 BUDGETPROJECT BUDGETREMAINING PROJECT BUDGETAVAILABLE11,600 ‐ 750,000 7,750,000 6,988,400 TOTAL AVAILABLE11,600 ‐ 750,000 7,750,000 6,988,400 PROJECT TOTAL AVAILABLE11,600 ‐ 750,000 7,750,000 6,988,400 PARK IMPACT FEEITD SPENDEncumbrancesFY2017 BUDGETPROJECT BUDGETREMAINING PROJECT BUDGETAVAILABLE27,177 ‐ 823,335 1,285,810 435,298 TOTAL AVAILABLE27,177 ‐ 823,335 1,285,810 435,298 TRANSPORTANTION FUNDITD SPENDEncumbrancesFY2017 BUDGETPROJECT BUDGETREMAINING PROJECT BUDGETAVAILABLE59,508 ‐ 7,225 (66,733) TOTAL AVAILABLE59,508 ‐ 7,225 ‐ (66,733) OTHER AGENCYITD SPENDEncumbrancesFY2017 BUDGETPROJECT BUDGETREMAINING PROJECT BUDGETAVAILABLE58,953 ‐ 427,960 486,913 ‐ TOTAL AVAILABLE58,953 ‐ 427,960 486,913 ‐ PROJECT TOTAL AVAILABLE145,638 ‐ 1,258,520 1,772,723 368,565 FUNDING SOURCESSANTA CRUZ SHARED III (2009‐16)REHAB TRANSNT, TD, HELI TERMNL APRONSFUNDING SOURCESDesign and Reconstruct ‐ Transient, Open Tiedown, Helicopter (west portion), west T‐hangar and Terminal Aprons ‐construction documents for rehabilitation of existing aprons located: Transient adjacent to the FBO; Open Tiedown parallel to Runway 3‐21; Helicopter adjacent to Taxiway A; and Terminal parallel to Taxiway E. Environmental Assessment‐CatEx for Apron Rehabilitation and Taxiway B is complete and accepted by FAA. Construction Rehab‐Open Tiedown, Helicopter, hangar & Terminal Aprons‐ (existing aprons: Transient 446,314 sf; Open Tiedown 166,579 sf; west Helicopter 166,579 sf; west hangar 334,000 sf and adjacent taxiway A & Terminal Aprons 777,000 sf).The proposed project is a 2.7 mile long stretch of trail running along the northeastern bank protection of the Santa Cruz River. The northern boundary will link to previously completed segments of shared‐use path. Completion of these sections will connect existing neighborhoods, new residential developments, and schools to proposed commercial development providing residents of Northern Marana an alternate transportation route for work, play, and shopping. Town of Marana Annual Budget & Financial Plan FY2016-2017 155 PARK IMPACT FEEITD SPENDEncumbrancesFY2017 BUDGETPROJECT BUDGETREMAINING PROJECT BUDGETAVAILABLE‐ 90,000 724,000 634,000 TOTAL AVAILABLE‐ ‐ 90,000 724,000 634,000 PROJECT TOTAL AVAILABLE‐ ‐ 90,000 724,000 634,000 PARK IMPACT FEEITD SPENDEncumbrancesFY2017 BUDGETPROJECT BUDGETREMAINING PROJECT BUDGETAVAILABLE87,478 5,334 547,102 586,850 (47,730) TOTAL AVAILABLE87,478 5,334 547,102 586,850 (47,730) RTAITD SPENDEncumbrancesFY2017 BUDGETPROJECT BUDGETREMAINING PROJECT BUDGETAVAILABLE74,235 5,164 642,663 720,400 3,502 TOTAL AVAILABLE74,235 5,164 642,663 720,400 3,502 PROJECT TOTAL AVAILABLE161,713 10,498 1,189,765 1,307,250 (44,228) WATER CAPITALITD SPENDEncumbrancesFY2017 BUDGETPROJECT BUDGETREMAINING PROJECT BUDGETAVAILABLE441,453 199,318 1,043,000 7,936,775 6,452,322 TOTAL AVAILABLE441,453 199,318 1,043,000 7,936,775 6,452,322 PROJECT TOTAL AVAILABLE441,453 199,318 1,043,000 7,936,775 6,452,322 FUNDING SOURCESConstruct a 14' shared use path from El Rio Park to Avra Valley Road approx 1.45 miles with 5 drainage crossings. Project coincides with development of Pima County Anza Trailhead at Coachline Road.SCADA AND INTEGRATED TELEMETRYFUNDING SOURCESThe SCADA Master Plan, developed by Aracdis, Inc., includes a project portfolio with 10 water distribution projects that will improve the Department's efficiency, control, communication, ability to control data and security while standardizing software/hardware installations in the water distribution system. Each project is unique but plays a vital part in the reaching the Department's vision. SANTA CRUZ SUP AT CALPORTLANDFUNDING SOURCESObtain necessary easements, design & construct a 14' wide asphalt path with above grade crossing at CalPortland Haul Road and underpass at conveyor belt. Path is located along the north bank protection structure north of Avra Valley Road to Pima County parcel 21614005B.SANTA CRUZ SUP EL RIO TO AVRA VALTown of Marana Annual Budget & Financial Plan FY2016-2017 156 WASTE WATER FUNDITD SPENDEncumbrancesFY2017 BUDGETPROJECT BUDGETREMAINING PROJECT BUDGETAVAILABLE275,000 275,000 ‐ TOTAL AVAILABLE‐ ‐ 275,000 275,000 ‐ PROJECT TOTAL AVAILABLE‐ ‐ 275,000 275,000 ‐ 3005 ‐ DESERT EDUCATION PREITD SPENDEncumbrancesFY2017 BUDGETPROJECT BUDGETREMAINING PROJECT BUDGETAVAILABLE‐ 306,265 306,265 ‐ TOTAL AVAILABLE‐ ‐ 306,265 306,265 ‐ 3006 ‐ DESERT EDUCATION ITD SPENDEncumbrancesFY2017 BUDGETPROJECT BUDGETREMAINING PROJECT BUDGETAVAILABLE‐ 68,698 68,698 ‐ TOTAL AVAILABLE‐ ‐ 68,698 68,698 ‐ 3016 ‐ PARK IMPACT FEEITD SPENDEncumbrancesFY2017 BUDGETPROJECT BUDGETREMAINING PROJECT BUDGETAVAILABLE300,829 249,045 2,697,714 2,837,000 509,660 TOTAL AVAILABLE300,829 249,045 2,697,714 2,837,000 509,660 PROJECT TOTAL AVAILABLE300,829 249,045 3,072,677 3,211,963 509,660 SEWER CONVEYANCE SYSTEM REHABFUNDING SOURCESRoutine CCTV inspection of the sewer conveyance system has identified corroded manholes and offset joints which have the potential to cause sanitary sewer overflows, infiltration, etc. The scope of the project includes performing condition assessment using the National Association of Sewer Service Companies (NASSCO) guidelines and reahabilitating or potentially replacing deficient infrastructure. As of the date of this request, 5‐10 manholes have been identified as needing assessment. Additional CCTV inspection is ongoing.Design and construct +/‐18 acre community park w/multi‐use field, court, shaded play area, ramadas, perimeter path, parking, restroom, security lighting, and associated ammenites. TANGERINE COZRIDORCOMMUNITY PARKFUNDING SOURCESTown of Marana Annual Budget & Financial Plan FY2016-2017 157 3030 ‐ TRANSPORTANTION FUND ITD SPENDEncumbrancesFY2017 BUDGETPROJECT BUDGETREMAINING PROJECT BUDGETAVAILABLE32,713 4,857,318 6,357,318 1,467,287 TOTAL AVAILABLE32,713 ‐ 4,857,318 6,357,318 1,467,287 3060 ‐ RTA FUNDINGITD SPENDEncumbrancesFY2017 BUDGETPROJECT BUDGETREMAINING PROJECT BUDGETAVAILABLE10,644,193 39,139,563 48,331,068 (1,452,688) TOTAL AVAILABLE10,644,193 ‐ 39,139,563 48,331,068 (1,452,688) 3065 ‐ NORTHEAST IMPACT FEEITD SPENDEncumbrancesFY2017 BUDGETPROJECT BUDGETREMAINING PROJECT BUDGETAVAILABLE3,642,682 3,642,682 ‐ TOTAL AVAILABLE‐ ‐ 3,642,682 3,642,682 ‐ OTHER AGENCYITD SPENDEncumbrancesFY2017 BUDGETPROJECT BUDGETREMAINING PROJECT BUDGETAVAILABLE467,494 (467,494) TOTAL AVAILABLE467,494 ‐ ‐ ‐ (467,494) PROJECT TOTAL AVAILABLE11,144,400 ‐ 47,639,563 58,331,068 (452,895) WATER IMPACT FEEITD SPENDEncumbrancesFY2017 BUDGETPROJECT BUDGETREMAINING PROJECT BUDGETAVAILABLE50,000 1,000,000 950,000 TOTAL AVAILABLE‐ ‐ 50,000 1,000,000 950,000 PROJECT TOTAL AVAILABLE‐ ‐ 50,000 1,000,000 950,000 Design and construct a W+ to X Zone Booster Station and an X to W+ Zone PRV station approximately one mile west of I‐10 on Tangerine Farms Road. The booster station will allow water service to expand east of I‐10 upon installation of the pipeline and support future gravity storage reservoirs.Provide Design and construction documents for Tangerine Road from I‐10 to La Canada in Oro Valley. This is required by the Regional Transportation Authority/and is voter mandated. This project is to provide a minimum of 4 lanes with raised medians, drainage improvements, sidewalks, ADA facilities, multi‐use path and lanes, Traffic Signals, Right‐of‐Way aquisitions, Utility relocations, Marana Water line extensions, and sewer modifications and additions. This project will be tied to Marana projects # 2010‐300‐30 (sewer line extension) and 2008‐300‐001 (water line extension).TANGERINE W, X‐ZONE BOOSTER & PRVFUNDING SOURCESTangerine Rd Corridor, I10 to TownFUNDING SOURCESTown of Marana Annual Budget & Financial Plan FY2016-2017 158 WATER IMPACT FEEITD SPENDEncumbrancesFY2017 BUDGETPROJECT BUDGETREMAINING PROJECT BUDGETAVAILABLE30,137 4,540 420,750 500,000 49,113 TOTAL AVAILABLE30,137 4,540 420,750 500,000 49,113 PROJECT TOTAL AVAILABLE30,137 4,540 420,750 500,000 49,113 5005 Water CapITD SPENDEncumbrancesFY2017 BUDGETPROJECT BUDGETREMAINING PROJECT BUDGETAVAILABLE579,900 36,053 17,309 885,225 7,187 TOTAL AVAILABLE579,900 36,053 17,309 885,225 7,187 5011 Water Impact FeeITD SPENDEncumbrancesFY2017 BUDGETPROJECT BUDGETREMAINING PROJECT BUDGETAVAILABLE551,282 39,706 64,573 300,000 (688,350) TOTAL AVAILABLE551,282 39,706 64,573 300,000 (688,350) PROJECT TOTAL AVAILABLE1,131,182 75,759 81,882 1,185,225 (681,163) WASTE WATER CAPITALITD SPENDEncumbrancesFY2017 BUDGETPROJECT BUDGETREMAINING PROJECT BUDGETAVAILABLE1,741,865 1,352,845 625,000 4,000,000 1,633,135 TOTAL AVAILABLE1,741,865 1,352,845 625,000 4,000,000 1,633,135 WASTE WATER IMPACT FEEITD SPENDEncumbrancesFY2017 BUDGETPROJECT BUDGETREMAINING PROJECT BUDGETAVAILABLE2,750,000 (2,000,000) TOTAL AVAILABLE‐ ‐ 2,000,000 ‐ (2,000,000) PROJECT TOTAL AVAILABLE707,938 1,966,704 8,097,010 6,500,000 (4,271,652) TANGERINE X‐ZONE 16" WATER MAINFUNDING SOURCESDesign and construct a W+ to X Zone Booster Station and an X to W+ Zone PRV station approximately one mile west of I‐10 on Tangerine Farms Road. The booster station will allow water service to expand east of I‐10 upon installation of the pipeline and support future gravity storage reservoirs.FUNDING SOURCESThe project will include the design and construction of a wastewater conveyance system from the Saguaro Bloom lift station to an existing gravity sewer main located in Clark Farms Road. Flow from the lift station will be conveyed via force main and gravity flow. See the attached map. The Saguaro Bloom Lift Station is currently operated by the Pima County Regional Wastewater Reclamation Department, but will be transferred to Marana once a threshold of homes has been installed in the Saguaro Bloom development. TANGERINE X‐ZONE RESRVR/BOOST UPGRDFUNDING SOURCESThe Town has entered into agreements with the developers of the Tangerine business Park and the Marana Technology Campus to construct a well, reservoir and booster station. The Town wishes to oversize the reservoir and booster station to accommadate future development. The scope includes the design and construction of a ~200 gom well, 500,000 gallon reservoir and 2,000 gpm booster station and all other appurtenances.TANGERINE/DOWNTWN SEWER CONVEY SYSTown of Marana Annual Budget & Financial Plan FY2016-2017 159 5011 Water Impact FeeITD SPENDEncumbrancesFY2017 BUDGETPROJECT BUDGETREMAINING PROJECT BUDGETAVAILABLE34,432 ‐ 300,000 250,000 (84,432) TOTAL AVAILABLE34,432 ‐ 300,000 250,000 (84,432) PROJECT TOTAL AVAILABLE34,432 ‐ 300,000 250,000 (84,432) 5005 Water CapITD SPENDEncumbrancesFY2017 BUDGETPROJECT BUDGETREMAINING PROJECT BUDGETAVAILABLE1,505 ‐ ‐ ‐ (1,505) TOTAL AVAILABLE1,505 ‐ ‐ ‐ (1,505) 5011 Water Impact FeeITD SPENDEncumbrancesFY2017 BUDGETPROJECT BUDGETREMAINING PROJECT BUDGETAVAILABLE75,251 629,000 705,000 749 TOTAL AVAILABLE75,251 ‐ 629,000 705,000 749 PROJECT TOTAL AVAILABLE76,756 ‐ 629,000 705,000 (756) W+ZONE I‐10 16", SANLUCAS INTRCNNCTFUNDING SOURCESThe project includes the installation and equipping of a new well near the southwest corner of I‐10 and Twin Peaks. The well will be connected to an existing 12" stub on the wellsite and provide addtional supply to the Hartman Vistas water service area. TWIN PEAKS WELL WATER RESERVIORFUNDING SOURCESThe project includes the installation and equipping of a new well near the southwest corner of I‐10 and Twin Peaks. The well will be connected to an existing 12" stub on the wellsite and provide addtional supply to the Hartman Vistas water service area. Town of Marana Annual Budget & Financial Plan FY2016-2017 160 Supplemental Schedules The Supplemental Schedule section contains current and historical data used for decision making during the budget process. Town of Marana Annual Budget & Financial Plan FY2016-2017 161 This page intentionally left blank Town of Marana Annual Budget & Financial Plan FY2016-2017 162 Revenue Schedule 2014 Actual 2015 Actual 2016 Estimates 2017 Adopted General Fund Sales taxes 20,333,285$ 21,034,795$ 22,674,325$ 24,156,385$ Intergovernmental 8,273,207 8,147,354 9,099,342 10,805,072 Licenses, fees and permits 3,944,319 4,234,413 3,521,000 4,040,385 Fines and forfeiture 635,869 638,542 630,000 640,000 Charges for services 482,234 759,638 455,750 364,160 Leases 98,873 90,719 128,750 125,000 Investment income 87,928 52,750 175,000 200,000 Miscellaneous 909,713 1,143,125 651,400 887,183 Total General Fund 34,765,428 36,101,336 37,335,567 41,218,185 Special Revenue Funds Highway User Revenue Fund 2,293,095 2,464,723 2,360,091 3,100,763 Local Transportation Assistance Fund - - - - Community Development Block Grant 238,687 13,395 82,649 261,700 Affordable Housing 2,057 23,665 2,218 10,000 Judicial Collection Enhancement 13,122 13,808 10,710 15,000 Fill-the-Gap 7,180 4,714 4,702 6,000 Local Technology 122,045 131,562 97,420 140,000 Bed Tax 880,490 731,063 978,660 937,884 Other SRF 1,196,270 731,869 820,917 1,416,108 Total Special Revenue Funds 4,752,946 4,114,799 4,357,367 5,887,455 Capital Projects Funds Northwest Transportation Impact Fees 132,535 10,147 34,120 38,500 Northeast Transportation Impact Fees 859,611 475,354 395,786 297,820 South Transportation Impact Fees 692,912 964,662 585,585 599,445 Park Impact Fees 950,071 788,811 570,524 610,328 Transportation 4,913,630 4,367,719 4,951,847 5,933,250 RTA 674,598 1,655,932 7,251,913 40,382,226 1/2 Cent Sales Tax --3,965,756 6,000,000 Sales Tax Capital 6,424 6,935 -- Downtown Reinvestment 144,074 130,813 193,988 180,165 Other Capital Projects 781,516 366,201 819,975 891,075 Pima County Bonds 134,469 --- Community Facilties Districts Capital 52,246 41,341 62,198 448,925 Total Capital Projects Funds 9,342,086 8,807,915 18,831,692 55,381,734 Debt Service Funds 2008 MMPC Bond 35 41 - - Tangerine Farms Improvement District 2,175,964 1,870,912 2,124,855 2,111,776 Community Facility Districts DSF 717,580 716,050 847,140 264,603 Other Debt Service - - - - Total Debt Service Funds 2,893,579 2,587,003 2,971,995 2,376,379 REVENUE SCHEDULE Town of Marana Annual Budget & Financial Plan FY2016-2017 163 Revenue Schedule 2014 Actual 2015 Actual 2016 Estimates 2017 Adopted REVENUE SCHEDULE Enterprise Funds Airport 285,662 154,084 490,773 2,295,856 Water Utility 3,767,460 3,859,250 5,344,296 5,561,518 Wastewater Utility 834,319 890,432 1,706,245 2,048,694 Total Enterprise Funds 4,887,441 4,903,766 7,541,314 9,906,068 Internal Service Funds Health Benefits - 3,545,079 3,777,000 3,856,160 Dental Benefits - 261,969 280,186 259,950 Total Internal Service Funds - 3,807,048 4,057,186 4,116,110 Total ALL Funds 56,641,480$ 60,321,867$ 75,095,121$ 118,885,931$ Town of Marana Annual Budget & Financial Plan FY2016-2017 164 Expenditure Schedule 2014 Actual 2015 Actual 2016 Estimates 2017 Adopted General Fund Personnel and Benefits 21,879,819$ 21,523,387$ 24,128,740$ 26,675,415$ Contracted Services 3,588,355 3,564,860 5,106,145 5,145,069 Operating Supplies and Equipment 2,333,786 2,496,583 3,784,970 4,460,257 Capital Outlay 1,529,484 1,046,249 477,487 1,707,964 Other Financing Uses - - 4,148,076 5,000,000 Total General Fund 29,331,444 28,631,079 37,645,418 42,988,705 Special Revenue Funds Highway User Revenue Fund 3,347,228 2,449,255 2,676,402 3,867,177 Local Transportation Fund 90,224 70,785 - - Community Development Block Grant 233,148 13,257 100,065 261,700 Affordable Housing 12,422 128 - 215,720 JCEF - - - 82,000 Fill-the-Gap - - - 34,500 Local Technology 29,014 42,841 44,756 283,256 Bed Tax 761,142 781,401 908,715 940,649 Other SRF 934,776 661,704 847,898 2,318,915 Total Special Revenue Funds 5,407,954 4,019,371 4,577,836 8,003,917 Capital Projects Funds Northwest Transportation Impact Fees 40,523 - 162,342 1,353,399 Northeast Transportation Impact Fees 40,523 - 603,947 4,246,288 South Transportation Impact Fees 47,989 1,375 1,039,259 622,768 Park Impact Fees 776,136 269,535 937,437 4,387,053 Transportation 607,666 2,855,571 2,442,116 15,026,708 Regional Transportation Authority 622,372 1,993,414 6,676,939 40,382,277 1/2 Cent Sales Tax 80,693 7,092,271 Sales Tax Capital 10,525 715,643 -- Downtown Reinvestment 23,542 101,885 - 185,319 Other Capital Projects 9,844 11,390 265,543 1,846,814 Pima County Bonds 126,160 --- Community Facilities Distircts - 188 7,799 6,490,679 Total Capital Projects Funds 2,305,280 5,949,001 12,216,075 81,633,576 Debt Service Funds 1997 MMPC Bond 347,740 346,400 -- 2003 MMPC Bond 1,036,780 - - - 2004 MMPC Bond 6,142,025 329,412 - - 2008 MMPC Bond 8,964,066 2,644,988 2,642,275 2,637,788 2013 MMPC Bond 788,102 1,849,875 2,223,225 3,031,725 2014 MMPC Bond 94,102 95,664 516,071 531,725 Tangerine Farms Improvement District 2,351,530 2,091,498 2,111,393 2,111,776 Gladden CFD DSF 714,752 713,903 711,272 716,872 Saguaro Springs CFD Debt - - - - Total Debt Service Funds 20,439,097 8,071,740 8,204,236 9,029,886 EXPENDITURE SCHEDULE Town of Marana Annual Budget & Financial Plan FY2016-2017 165 Expenditure Schedule 2014 Actual 2015 Actual 2016 Estimates 2017 Adopted EXPENDITURE SCHEDULE Enterprise Funds Airport 1,197,075 505,121 774,026 1,943,389 Utilities 2,908,335 3,066,711 5,234,700 10,178,570 Wastewater 2,756,249 768,244 2,690,128 12,169,736 Total Enterprise Funds 6,861,659 4,340,076 8,698,854 24,291,695 Internal Service Funds Health Benefits - 2,778,190 3,416,035 3,856,160 Dental Benefits - 199,694 174,763 259,950 Total Internal Service Funds - 2,977,884 3,590,798 4,116,110 Total ALL Funds 64,345,434$ 53,989,151$ 74,933,217$ 170,063,889$ Town of Marana Annual Budget & Financial Plan FY2016-2017 166 INTERFUND TRANSFERS FY 2016-2017 TRANSFER SUMMARY Transfers From: Transfers To: General Fund Transportation Fund South Transportation Fund North East Transportation Impact Fee Water Fund Water Resource Wastewater Fund Total Other Grants 2,100,000 - - - - - 2,100,000 2008 Debt 549,120 862,294 622,768 603,606 - - - 2,637,788 2013 Debt 1,222,199 - - - 222,501 904,763 904,763 3,254,226 2014 Debt 531,725 - - - - - - 531,725 Airport 343,101 - - - - - - 343,101 Waste Water 625,000 - - - - 625,000 Total 5,371,145 862,294 622,768 603,606 222,501 904,763 904,763 9,491,840 Town of Marana Annual Budget & Financial Plan FY2016-2017 167 DEBT SERVICE SUMMARY When authorized by the Town Council, the Town will issue long-term debt for high cost, long- lived capital projects or assets. The Town will issue short-term debt only when it is impossible to fund a project or asset initially through long-term debt. Debt issuance will conform to the debt limitations as set by the State of Arizona. The Town has no General Obligation (GO) debt which is secured by the taxing power of the Town, as it has no property tax and does not have outstanding debt which is subject to debt limitations. Currently, the Town only has Municipal Property Corporation bonds, Excise Tax Revenue bonds, Community Facilities District bonds, Improvement District bonds and Water Infrastructure Finance Authority loans outstanding. Debt Issuances Ratings Standard & Poor’s/Fitch Municipal Property Corporation Revenue Bonds AA- Excise Tax Revenue Obligations AA Tangerine Farms Special Assessment Bonds A- Gladden Farms CFD General Obligation Bonds BBB+ Total Bonded Debt Fiscal Year Principal Interest Total 2017 5,089,000 4,028,802 9,117,802 2018 5,275,000 3,807,132 9,082,132 2019 5,796,000 3,570,517 9,366,517 2020 6,045,000 3,332,602 9,377,602 2021 6,277,000 3,083,612 9,360,612 2022-2026 34,794,000 10,965,839 45,759,839 2027-2031 18,980,000 3,635,638 22,615,638 2032-2034 6,810,000 540,518 7,350,518 Totals 89,066,000 32,964,660 122,030,660 Town of Marana Annual Budget & Financial Plan FY2016-2017 168 Municipal Property Corporation Revenue Bonds The Town has issued revenue bonds for acquiring water systems, infrastructure upgrades, the design and construction of the new municipal complex and to refund prior issuances. These bonds are payable solely from the excise taxes collected by the Town. 2008 Series – Municipal Property Corporation (MPC) Revenue Bonds Fiscal Year Principal Interest Total 2017 1,430,000 1,204,788 2,634,788 2018 1,505,000 1,134,163 2,639,163 2019 1,570,000 1,058,163 2,628,163 2020 1,655,000 978,663 2,633,663 2021 1,735,000 894,913 2,629,913 2022-2026 10,155,000 3,020,669 13,175,669 2027-2029 6,135,000 467,500 6,602,500 Totals 24,185,000 8,758,856 32,943,856 Excise Tax Revenue Obligations The Town has revenue obligations for acquiring wastewater systems, initial improvements to wastewater systems and to refund prior issuances. These bonds are payable solely from the excise taxes collected by the Town. 2013 Series – Excise Tax Revenue Obligations Fiscal Year Principal Interest Total 2016 1,550,000 1,479,725 3,029,725 2017 1,615,000 1,416,425 3,031,425 2018 1,680,000 1,350,525 3,030,525 2019 1,745,000 1,295,113 3,040,113 2020 1,795,000 1,237,400 3,032,400 2021-2025 10,155,000 4,934,975 15,089,975 2026-2030 10,305,000 2,266,575 12,571,575 2031-2034 4,920,000 377,000 5,297,000 Totals 33,765,000 14,357,738 48,122,738 Town of Marana Annual Budget & Financial Plan FY2016-2017 169 2014 Series – Excise Tax Revenue Obligations Fiscal Year Principal Interest Total 2017 380,000 151,725 531,725 2018 390,000 141,908 531,908 2019 664,000 128,469 792,469 2020 679,000 111,346 790,346 2021 696,000 93,815 789,815 2022-2026 3,331,000 205,976 3,536,976 Totals 6,140,000 833,238 6,973,238 Gladden Farms Community Facilities District General Obligation Bonds The Gladden Farms Community Facilities District (a component unit) issued general obligation bonds to acquire infrastructure improvements within the district. These GO bonds are payable solely from a secondary property tax that is levied on property within the district. For fiscal year 2015-16 the rate for debt service was $2.50/$100 of assessed valuation. Gladden Farms – CFD General Obligation Bonds - 2004 Fiscal Year Principal Interest Total 2017 75,000 99,028 174,028 2018 80,000 94,475 174,475 2019 85,000 89,628 174,628 2020 90,000 84,263 174,263 2021 95,000 78,366 173,366 2022-2026 570,000 290,625 860,625 2027-2030 600,000 81,250 681,250 Totals 1,595,000 817,634 2,412,634 Gladden Farms – CFD General Obligation Bonds - 2006 Fiscal Year Principal Interest Total 2017 95,000 143,763 238,763 2018 100,000 138,690 238,690 2019 105,000 133,258 238,258 2020 110,000 127,560 237,560 2021 115,000 121,598 236,598 2022-2026 685,000 503,263 1,188,263 2027-2031 1,080,000 281,325 1,361,325 2032 395,000 10,863 405,863 Totals 2,685,000 1,460,318 4,145,318 Town of Marana Annual Budget & Financial Plan FY2016-2017 170 Gladden Farms – CFD General Obligation Bonds - 2007 Fiscal Year Principal Interest Total 2017 85,000 136,851 221,851 2018 85,000 132,623 217,623 2019 90,000 128,135 218,135 2020 95,000 123,279 218,279 2021 100,000 118,160 218,160 2022-2026 595,000 502,179 1,097,179 2027-2031 760,000 321,810 1,081,810 2032 785,000 54,364 839,364 Totals 2,595,000 1,517,400 4,112,400 Gladden Farms – CFD General Obligation Bonds - 2010 Fiscal Year Principal Interest Total 2017 10,000 52,230 62,230 2018 15,000 51,780 66,780 2019 15,000 51,210 66,210 2020 15,000 50,610 65,610 2021 15,000 49,984 64,984 2022-2026 80,000 242,758 322,758 2027-2031 100,000 217,178 317,178 2032-2034 710,000 98,291 808,291 Totals 960,000 814,040 1,774,040 Tangerine Farms Road Improvement District – 2006 Series The Tangerine Farms Road Improvement District (a component unit) issued special assessment bonds for road infrastructure improvements. These special assessment bonds are payable solely from special assessment billings which are sent out to individuals within the district twice a year (November 1st and May 1st each year). The Town is required to cover delinquencies, should they occur, with other resources until foreclosure proceeds are received. Tangerine Farms Road Improvement District – 2006 Series Fiscal Year Principal Interest Total 2017 1,328,000 731,699 2,059,699 2018 1,346,000 671,554 2,017,554 2019 1,408,000 609,638 2,017,638 2020 1,472,000 544,870 2,016,870 2021 1,540,000 477,158 2,017,158 2022-2026 8,833,000 1,255,478 10,088,478 Totals 15,927,000 4,290,397 20,217,397 Town of Marana Annual Budget & Financial Plan FY2016-2017 171 Water Utility Revenue Obligations The Town has issued utility revenue obligations to refund portions of prior issuances related to the acquisition of water systems. These bonds are payable solely from the water utility rate revenues collected by the Town. 2014 Series – Water Utility Revenue Obligations Fiscal Year Principal Interest Total 2017 136,000 28,994 164,994 2018 139,000 25,515 164,515 2019 179,000 21,492 200,492 2020 184,000 16,900 200,900 2021 186,000 12,220 198,220 2022-2023 390,000 9,918 399,918 Totals 1,214,000 115,039 1,329,039 Water Infrastructure Finance Authority (WIFA) Loan The Town has issued WIFA loans to acquire water wells, and complete water infrastructure improvements. These loans are payable solely from water revenues. Water Infrastructure Finance Authority Loan Fiscal Year Principal Interest Total 2017 213,159 51,786 264,945 2018 219,485 48,610 268,096 2019 226,000 45,340 271,340 2020 232,707 41,973 274,681 2021 239,614 38,506 278,121 2022-2026 1,309,064 136,820 1,445,884 2027-2030 1,194,186 35,702 1,229,888 Totals 3,634,216 398,738 4,032,954 Town of Marana Annual Budget & Financial Plan FY2016-2017 172 PROPOSED DETAILED AUTHORIZED POSITION SCHEDULE FISCAL YEAR 2016 ‐ 2017 FINAL BUDGET 2013 2014 2014 2015 2015 2016 2016 2017 Actual Adopted Actual Adopted Actual Adopted Estimated Adopted Town Manager Town Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Deputy Town Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Management Assistant 1.00 1.00 2.00 2.00 2.00 2.00 2.00 3.00 Executive Assistant to the Town Manager ‐ ‐ ‐ ‐ ‐ ‐ ‐ 1.00 Administrative Assistant 0.50 0.50 1.00 1.00 1.00 1.00 1.00 1.00 Customer Service Clerk ‐ ‐ 1.13 1.13 1.13 1.13 1.13 1.13 Assistant to the Town Manager ‐ ‐ ‐ ‐ 1.00 1.00 1.00 1.00 Senior Executive Assistant ‐ ‐ 1.00 1.00 1.00 1.00 1.00 ‐ Assistant Town Manager ‐ ‐ ‐ 1.00 ‐ ‐ ‐ ‐ Senior Administrative Manager 1.00 1.00 ‐ ‐ ‐ ‐ ‐ ‐ Customer Service Specialist 2.13 2.13 ‐ ‐ ‐ ‐ ‐ ‐ Council Liaison 1.00 1.00 ‐ ‐ ‐ ‐ ‐ ‐ Communication and Marketing Division (20) Communications Manager ‐ ‐ ‐ ‐ ‐ ‐ ‐ 1.00 Graphic Designer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Public Information Officer (PIO)1.00 1.00 1.00 1.00 1.00 1.00 1.00 ‐ Special Events Division (30) Special Events Coordinator ‐ ‐ ‐ 1.00 1.00 1.00 1.00 Safety Division (40) Emergency Management and Safety Coordinator ‐ 1.00 1.00 1.00 1.00 1.00 ‐ ‐ Total Town Manager Office 9.63 10.63 10.13 11.13 12.13 12.13 11.13 12.13 Town Clerk Town Clerk 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Deputy Town Clerk ‐ ‐ ‐ ‐ ‐ ‐ 1.00 1.00 Executive Assistant ‐ ‐ ‐ ‐ ‐ ‐ ‐ 1.00 Records Clerk ‐ ‐ ‐ ‐ ‐ ‐ 2.00 2.00 Records Administrator 1.00 1.00 1.00 1.00 1.00 1.00 ‐ ‐ Assistant to the Town Clerk ‐ ‐ 1.00 1.00 1.00 1.00 1.00 ‐ Agenda & Records Clerk 1.00 1.00 ‐ ‐ ‐ ‐ ‐ ‐ Total Town Clerk 3.00 3.00 3.00 3.00 3.00 3.00 5.00 5.00 Human Resources Human Resources Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Human Resources Deputy Director ‐ ‐ ‐ ‐ ‐ ‐ ‐ 1.00 Sr. Human Resources Analyst 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Human Resources Analyst 1.00 1.00 1.00 1.00 Executive Assistant 1.00 1.00 1.00 1.00 1.00 1.00 Assistant Human Resources Director 1.00 1.00 1.00 1.00 1.00 ‐ Human Resources Technician 1.00 1.00 1.00 1.00 Human Resources Coordinator ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Employee Relations Administrator 1.00 1.00 ‐ ‐ ‐ ‐ ‐ ‐ Administrative Assistant 0.50 0.50 ‐ ‐ ‐ ‐ ‐ ‐ Safety Division (40) Emergency Management and Safety Coordinator ‐ ‐ ‐ ‐ ‐ ‐ 1.00 1.00 Total Human Resources 5.50 5.50 6.00 6.00 6.00 6.00 7.00 7.00 Finance Finance Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Finance Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Management & Budget Analyst 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Payroll Administrator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Procurement Officer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Procurement Agent ‐ ‐ ‐ ‐ ‐ ‐ ‐ 1.00 Senior Accountant 1.00 1.00 1.00 2.00 2.00 2.00 2.00 2.00 Senior Accounting Clerk 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Accounting Clerk 1.35 1.35 1.35 1.35 1.35 1.75 1.75 1.75 Administrative Assistant 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.50 Asset Administrator ‐ ‐ ‐ ‐ ‐ ‐ ‐ 1.00 Contracts Administrator ‐ 1.00 1.00 1.00 1.00 1.00 1.00 ‐ Total Finance 8.85 9.85 9.85 10.85 10.85 11.25 11.25 12.25 Town of Marana Annual Budget & Financial Plan FY2016-2017 173 PROPOSED DETAILED AUTHORIZED POSITION SCHEDULE FISCAL YEAR 2016 ‐ 2017 FINAL BUDGET 2013 2014 2014 2015 2015 2016 2016 2017 Actual Adopted Actual Adopted Actual Adopted Estimated Adopted Legal Department Town Attorney 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Deputy Town Attorney 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Senior Assistant Town Attorney 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Assistant Town Attorney ‐ ‐ ‐ ‐ ‐ 1.00 1.00 1.00 Legal Assistant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Legal Document Clerk 1.00 1.00 1.00 1.00 1.00 1.00 Administrative Assistant 1.50 1.50 0.50 0.50 0.50 0.50 0.50 0.50 Associate Town Attorney 1.00 1.00 1.00 1.00 1.00 Real Property Acquisition Agent ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Office Support Assistant ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Legal Department 6.50 6.50 6.50 6.50 6.50 6.50 6.50 6.50 Technology Services Technology Services Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Technology Manager 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Senior Network Administrator ‐ ‐ ‐ ‐ 1.00 1.00 1.00 Network Administrator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Database Administrator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Website Administrator ‐ 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Senior GIS Analyst 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 GIS Analyst 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Technology Analyst 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Technology Support Specialist II ‐ ‐ ‐ ‐ ‐ ‐ ‐ 2.00 Technology Support Specialist I 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Business Process Analyst 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Senior Technology Support Specialist 2.00 2.00 2.00 2.00 2.00 2.00 2.00 ‐ Executive Assistant ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Technology Services 12.00 13.00 13.00 13.00 13.00 14.00 14.00 14.00 Office of Economic and Tourism Development Director of Economic and Tourism Development ‐ ‐ ‐ 1.00 1.00 1.00 1.00 1.00 Tourism Development Manager ‐ ‐ ‐ 1.00 1.00 1.00 1.00 1.00 Total Strategic Initiatives ‐ ‐ ‐ 2.00 2.00 2.00 2.00 2.00 Office of Strategic Initiatives Economic Development & Strategic Initiatives Manager ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Public Information Officer (PIO)‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Special Events Coordinator ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Graphic Designer ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Management Assistant ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Administrative Assistant ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Strategic Initiatives ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Community Development & Neighborhood Services Community Development Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Grants & Housing Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Housing Rehabilitation Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Special Events Coordinator 1.00 1.00 1.00 ‐ ‐ ‐ ‐ ‐ Code Enforcement Division (10) Code Enforcement Official ‐ ‐ ‐ ‐ ‐ ‐ ‐ 1.00 Code Enforcement Officer ‐ ‐ ‐ ‐ ‐ ‐ ‐ 2.00 Total Community Development 4.00 4.00 4.00 3.00 3.00 3.00 3.00 6.00 Development Services Administration Development Services Center Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Executive Assistant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Customer Service Clerk ‐ ‐ ‐ ‐ 1.00 1.00 1.00 Development Services General Manager ‐ 1.00 1.00 ‐ ‐ ‐ ‐ ‐ Economic Development Manager 1.00 1.00 1.00 ‐ ‐ ‐ ‐ ‐ Total GM ‐ Development Services 3.00 4.00 4.00 2.00 2.00 3.00 3.00 3.00 Town of Marana Annual Budget & Financial Plan FY2016-2017 174 PROPOSED DETAILED AUTHORIZED POSITION SCHEDULE FISCAL YEAR 2016 ‐ 2017 FINAL BUDGET 2013 2014 2014 2015 2015 2016 2016 2017 Actual Adopted Actual Adopted Actual Adopted Estimated Adopted Records Center Records Clerk 1.00 ‐ ‐ Document Imaging Clerk 1.50 1.50 1.50 1.50 1.50 0.50 0.50 ‐ Permits Center & Records Manager ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Real Property Acquisition Agent 1.00 ‐ ‐ ‐ ‐ ‐ ‐ ‐ Senior Permit Clerk 1.00 1.00 1.00 ‐ ‐ ‐ ‐ ‐ Development Coordinator 2.00 2.00 1.85 ‐ ‐ ‐ ‐ ‐ Permit Clerk 3.00 3.00 3.00 ‐ ‐ ‐ ‐ ‐ Project Coordinator 1.00 1.00 1.00 ‐ ‐ ‐ ‐ ‐ Total Records Center 9.50 8.50 8.35 1.50 1.50 1.50 0.50 ‐ Building Safety Building Safety Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Chief Building Inspector 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Building Safety Coordinator ‐ ‐ ‐ ‐ ‐ ‐ 1.00 1.00 Senior Plans Examiner 1.00 1.00 2.00 2.00 2.00 2.00 1.00 1.00 Plans Examiner 2.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 Building Inspector II 1.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Building Inspector I 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Permit Clerk ‐ ‐ ‐ 3.00 3.00 3.00 3.00 3.00 Development Coordinator ‐ ‐ ‐ ‐ ‐ ‐ 1.00 1.00 Senior Permit Clerk ‐ ‐ ‐ 1.00 1.00 1.00 ‐ ‐ Plans Examiner/Permit Coordinator ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Plan Review Technician 1.00 1.00 1.00 1.00 1.00 1.00 ‐ ‐ Code Enforcement Officer ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Building Safety 8.00 9.00 9.00 13.00 13.00 13.00 12.00 12.00 Planning Department Planning Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Environmental Project Manager ‐ 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Principal Planner ‐ ‐ ‐ ‐ ‐ ‐ ‐ 1.00 Senior Planner ‐ ‐ ‐ ‐ ‐ 1.00 ‐ 4.00 Planner ‐ ‐ ‐ ‐ ‐ ‐ ‐ 1.00 Development Coordinator ‐ ‐ ‐ 1.85 1.85 1.85 1.85 1.00 Planner II 2.00 2.00 2.00 2.00 3.00 2.00 3.00 ‐ Planner I 4.00 4.00 4.00 4.00 3.00 3.00 3.00 ‐ Assistant Planning Director ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Planning Department 7.00 8.00 8.00 9.85 9.85 9.85 9.85 9.00 Engineering Town Engineer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Engineering Deputy Director ‐ ‐ ‐ ‐ ‐ ‐ ‐ 1.00 CIP Engineering Division Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Traffic Division Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Civil Engineer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Environmental Project Manager 2.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Engineering Specialist 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 Engineering Aide 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 CIP Engineering Division Manager ‐ 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Construction Manager ‐ 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Project Coordinator ‐ 1.00 1.00 2.00 2.00 2.00 2.00 2.00 Construction Inspector ‐ 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Right of Way Inspector ‐ 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Project Control Specialist ‐ 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Project Manager ‐ 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Real Property Acquisition Agent ‐ 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Senior Executive Assistant ‐ ‐ ‐ ‐ ‐ ‐ ‐ 1.00 Development Engineering Division Manager ‐ ‐ ‐ ‐ ‐ ‐ ‐ 1.00 Assistant Director of Engineering ‐ 1.00 1.00 1.00 1.00 1.00 1.00 ‐ Executive Assistant ‐ 1.00 1.00 1.00 1.00 1.00 1.00 Traffic Engineer 1.00 1.00 1.00 ‐ ‐ ‐ ‐ ‐ Senior Plans Examiner ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Plans Examiner ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Plans Review Technician ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Engineering 11.00 22.00 22.00 22.00 22.00 22.00 22.00 23.00 Town of Marana Annual Budget & Financial Plan FY2016-2017 175 PROPOSED DETAILED AUTHORIZED POSITION SCHEDULE FISCAL YEAR 2016 ‐ 2017 FINAL BUDGET 2013 2014 2014 2015 2015 2016 2016 2017 Actual Adopted Actual Adopted Actual Adopted Estimated Adopted Police Chief of Police 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Deputy Chief of Police ‐ ‐ 1.00 1.00 1.00 1.00 1.00 1.00 Police Captain 1.00 1.00 ‐ 1.00 1.00 1.00 1.00 1.00 Police Lieutenant 3.00 3.00 3.00 2.00 2.00 2.00 2.00 2.00 Police Sergeant 11.00 11.00 11.00 11.00 11.00 11.00 11.00 11.00 Police Officer 57.00 58.00 63.00 65.00 65.00 67.00 67.00 69.00 Police Records Supervisor 1.00 1.00 2.00 2.00 1.00 1.00 1.00 1.00 Police Telecommunications Supervisor 1.00 1.00 1.00 1.00 2.00 2.00 2.00 2.00 Dispatcher 12.00 12.00 12.00 12.00 12.00 12.00 12.00 12.00 Police Records Specialist ‐ ‐ ‐ ‐ ‐ ‐ ‐ 2.00 Police Records Clerk 6.00 6.00 5.00 5.00 5.00 6.00 6.00 4.00 Crime Scene/Property & Evidence Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Crime Analyst 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Crime Scene Specialist 2.00 2.00 2.00 3.00 3.00 3.00 3.00 3.00 Executive Assistant ‐ ‐ 1.00 1.00 1.00 1.00 1.00 1.00 Administrative Assistant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Transcriptionist ‐ ‐ 1.00 1.00 1.00 ‐ ‐ ‐ Detective 5.00 5.00 ‐ ‐ ‐ ‐ ‐ ‐ Police Telecommunications Manager 1.00 1.00 ‐ ‐ ‐ ‐ ‐ ‐ Administrative Manager 1.00 1.00 ‐ ‐ ‐ ‐ ‐ ‐ Total Police Department 105.00 106.00 106.00 109.00 109.00 111.00 111.00 113.00 Courts Town Magistrate 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Court Services Operations Specialist ‐ ‐ 1.00 1.00 1.00 1.00 1.00 1.00 Court Administrator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Court Probation Monitor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Court Security Guard 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Court Collections Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Court Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Courtroom Specialist II 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Courtroom Specialist I ‐ ‐ 1.00 1.00 1.00 1.00 1.00 1.00 Court Clerk 5.00 5.00 4.00 4.00 4.00 4.00 4.00 4.00 Executive Assistant 1.00 1.00 ‐ ‐ ‐ ‐ ‐ ‐ Total Courts 14.00 14.00 14.00 14.00 14.00 14.00 14.00 14.00 Public Works Administration Public Works Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Traffic Operations Engineering Manager ‐ 1.00 1.00 1.00 1.00 1.00 Community Response Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Executive Assistant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Administrative Assistant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Assistant Public Works Director ‐ 1.00 1.00 ‐ ‐ ‐ ‐ ‐ Public Services General Manager 1.00 ‐ ‐ ‐ ‐ ‐ ‐ ‐ Contracts Analyst 1.00 ‐ ‐ ‐ ‐ ‐ ‐ ‐ Senior Administrative Assistant 1.00 ‐ ‐ ‐ ‐ ‐ ‐ ‐ Code Enforcement Division (10) Code Enforcement Officer 2.00 2.00 2.00 2.00 2.00 2.00 2.00 ‐ Fleet Division (20) Superintendent ‐ ‐ ‐ ‐ 1.00 1.00 1.00 Lead Fleet Technician ‐ ‐ ‐ ‐ ‐ ‐ ‐ 1.00 Equipment Mechanic ‐ ‐ ‐ ‐ ‐ ‐ ‐ 1.00 Fleet Technician II 1.00 1.00 2.00 2.00 2.00 2.00 2.00 2.00 Small Engine Mechanic 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Foreman 1.00 1.00 Fleet Technician I 1.00 1.00 ‐ ‐ ‐ ‐ ‐ ‐ Airport Operations Coordinator 1.00 1.00 1.00 1.00 ‐ ‐ ‐ ‐ Facilities & Fleet Services Manager ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Streets Division (30) Superintendent ‐ ‐ ‐ ‐ 1.00 1.00 1.00 Traffic Signal Technician III 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Traffic Signal Technician II 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Public Works Supervisor ‐ ‐ ‐ ‐ ‐ ‐ ‐ 2.00 Senior Equipment Operator 1.00 Equipment Operator 3.00 3.00 3.00 3.00 3.00 3.00 3.00 2.00 Maintenance Associate ‐ ‐ ‐ ‐ ‐ ‐ ‐ 3.00 Signs & Markings Technician 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Senior Maintenance Associate ‐ ‐ ‐ ‐ ‐ ‐ ‐ 6.00 Attendant ‐ ‐ ‐ ‐ ‐ ‐ ‐ 3.00 Foreman 4.00 4.00 4.00 4.00 4.00 2.00 2.00 ‐ Inmate Services Coordinator 4.00 4.00 4.00 4.00 4.00 4.00 4.00 Maintenance Worker 3.00 3.00 3.00 3.00 3.00 3.00 3.00 ‐ Laborer 5.00 5.00 5.00 5.00 5.00 5.00 5.00 ‐ Town of Marana Annual Budget & Financial Plan FY2016-2017 176 PROPOSED DETAILED AUTHORIZED POSITION SCHEDULE FISCAL YEAR 2016 ‐ 2017 FINAL BUDGET 2013 2014 2014 2015 2015 2016 2016 2017 Actual Adopted Actual Adopted Actual Adopted Estimated Adopted Facilities Division (40) Superintendent 2.00 3.00 3.00 3.00 3.00 1.00 1.00 1.00 Public Works Supervisor ‐ ‐ ‐ ‐ ‐ ‐ ‐ 1.00 Facilities Technician III ‐ ‐ ‐ ‐ ‐ ‐ 1.00 1.00 Facilities Technician II ‐ ‐ ‐ ‐ ‐ ‐ 1.00 1.00 Facilities Technician I ‐ ‐ ‐ ‐ ‐ ‐ 1.00 1.00 Foreman ‐ ‐ ‐ ‐ ‐ 1.00 1.00 Senior Facilities Technician 1.00 1.00 1.00 1.00 1.00 1.00 ‐ ‐ Facilities Technician 1.00 1.00 1.00 1.00 1.00 2.00 ‐ ‐ Total Public Works Department 39.00 38.00 38.00 38.00 37.00 38.00 38.00 36.00 Capital Improvement Program Assistant Public Works Director 1.00 ‐ ‐ ‐ ‐ ‐ ‐ ‐ Construction Division Manager 1.00 ‐ ‐ ‐ ‐ ‐ ‐ ‐ Engineering Division Manager 1.00 ‐ ‐ ‐ ‐ ‐ ‐ ‐ Construction Manager 2.00 ‐ ‐ ‐ ‐ ‐ ‐ ‐ Construction Inspector 2.00 ‐ ‐ ‐ ‐ ‐ ‐ ‐ Right of Way Inspector 1.00 ‐ ‐ ‐ ‐ ‐ ‐ ‐ Acceptance Inspector 1.00 ‐ ‐ ‐ ‐ ‐ ‐ ‐ Project Control Specialist 1.00 ‐ ‐ ‐ ‐ ‐ ‐ ‐ Engineering Technician ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Capital Improvement Project (CIP) Manager 1.00 ‐ ‐ ‐ ‐ ‐ ‐ ‐ Project Coordinator 1.00 ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Capital Improvement Program 12.00 ‐ ‐ ‐ ‐ ‐ ‐ ‐ Parks ‐ Administration Parks and Recreation Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Parks and Recreation Deputy Director ‐ ‐ ‐ ‐ ‐ ‐ ‐ 1.00 Executive Assistant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Assets Coordinator ‐ ‐ 1.00 1.00 1.00 1.00 1.00 1.00 Parks and Recreation Services Clerk 2.75 2.75 2.75 2.75 2.75 2.75 2.75 2.75 Assistant Parks and Recreation Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 ‐ Special Events Coordinator ‐ ‐ ‐ 1.00 ‐ ‐ ‐ ‐ Total ‐ Parks Administration 5.75 5.75 6.75 7.75 6.75 6.75 6.75 6.75 Parks ‐ Recreation (20) Business Services Coordinator ‐ ‐ ‐ ‐ ‐ ‐ 1.00 1.00 Recreation Coordinator 5.00 5.00 4.00 4.00 4.00 4.00 3.00 3.00 Recreation Programmer 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Recreation Assistant 0.75 0.75 0.75 0.75 0.75 0.75 0.75 1.00 Total Parks ‐ Recreation 7.75 7.75 6.75 6.75 6.75 6.75 6.75 7.00 Parks ‐ Maintenance (30) Superintendent 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Parks Maintenance Supervisor 1.00 1.00 2.00 2.00 2.00 2.00 2.00 2.00 Irrigation Control Specialist ‐ ‐ ‐ ‐ 1.00 1.00 1.00 Senior Maintenance Associate ‐ ‐ ‐ ‐ ‐ ‐ ‐ 12.00 Attendant ‐ ‐ ‐ ‐ ‐ ‐ ‐ 10.00 Senior Maintenance Worker 9.00 9.00 9.00 10.00 10.00 11.00 11.00 ‐ Laborer 6.00 6.00 6.00 7.00 7.00 8.00 8.00 ‐ Foreman 1.00 1.00 ‐ ‐ ‐ ‐ ‐ ‐ Total Parks ‐ Maintenance 18.00 18.00 18.00 20.00 20.00 23.00 23.00 26.00 Parks ‐ Senior Programs (40) Recreation Programmer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Recreation Assistant 0.75 0.75 0.75 1.00 1.00 1.00 1.00 1.00 Total ‐ Parks Senior Programs 1.75 1.75 1.75 2.00 2.00 2.00 2.00 2.00 Total Parks Department 33.25 33.25 33.25 36.50 35.50 38.50 38.50 41.75 Town of Marana Annual Budget & Financial Plan FY2016-2017 177 PROPOSED DETAILED AUTHORIZED POSITION SCHEDULE FISCAL YEAR 2016 ‐ 2017 FINAL BUDGET 2013 2014 2014 2015 2015 2016 2016 2017 Actual Adopted Actual Adopted Actual Adopted Estimated Adopted Water Department Water Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Water Deputy Director ‐ ‐ ‐ ‐ ‐ ‐ ‐ 1.00 Water Business Services Coordinator 1.00 1.00 1.00 1.00 Superintendent 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Water Distribution Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Water Production Supervisor ‐ ‐ ‐ 1.00 1.00 1.00 1.00 1.00 Water Resource Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Water Quality Inspector 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Construction Inspector ‐ ‐ ‐ 1.00 1.00 1.00 1.00 1.00 Electric Pump & Well Technician 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Water Mechanic ‐ ‐ ‐ 1.00 1.00 1.00 1.00 1.00 Water Operator II 5.00 5.00 5.00 5.00 5.00 6.00 6.00 6.00 Water Operator I 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Civil Engineer ‐ 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Water Billing Specialist 2.10 2.10 3.00 3.00 3.00 3.00 2.00 2.00 Water Technology Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Water Executive Assistant ‐ ‐ ‐ ‐ ‐ ‐ 1.00 1.00 Assistant Director of Utilities 1.00 1.00 ‐ Water Operations Manager 1.00 1.00 1.00 1.00 1.00 ‐ ‐ ‐ Utilities Services Supervisor 1.00 1.00 1.00 1.00 ‐ ‐ ‐ ‐ Customer Service Specialist ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Utilities Customer Service Clerk 1.00 1.00 ‐ ‐ ‐ ‐ ‐ ‐ Total Water Department 18.10 19.10 19.00 22.00 22.00 23.00 23.00 23.00 Waste Water Department Water Reclamation Operations Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Chief Water Reclamation Operator 1.00 1.00 1.00 1.00 Water Reclamation Operator II 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Water Reclamation Operator I ‐ 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Water Reclamation Supervisor ‐ ‐ 1.00 1.00 Principal Wastewater Plant Operator 1.00 1.00 ‐ ‐ ‐ ‐ ‐ ‐ Total Waste Water Department 3.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 Airport Operations Airport Director 1.00 1.00 1.00 Airport Operations Coordinator ‐ ‐ ‐ 1.00 1.00 1.00 1.00 Airport Maintenance Associate ‐ ‐ ‐ ‐ ‐ ‐ ‐ 1.00 Airport Maintenance Worker ‐ ‐ ‐ ‐ ‐ 1.00 1.00 ‐ Airport Manager 1.00 1.00 1.00 1.00 1.00 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Airport Operations 1.00 1.00 1.00 1.00 2.00 3.00 3.00 3.00 TOTAL TOWN AUTHORIZED POSITIONS 313.33 319.33 319.08 328.33 328.33 338.73 338.73 346.63 Town of Marana Annual Budget & Financial Plan FY2016-2017 178 Job Code Job Title FLSA** Status Minimum Midpoint Maximum $44,159.78 $55,199.46 $66,240.19 Annual 208 Human Resources Analyst Exempt 476 Recreation Coordinator Exempt 210 Senior Accountant Exempt 440 Special Events Coordinator Exempt $48,134.11 $60,168.41 $72,201.68 Annual 655 Assets Systems Administrator Exempt 439 Executive Assistant to the Town Manager Exempt 252 Geographic Information Systems (GIS) Analyst Exempt 840 Graphic Designer Exempt 276 Management Assistant Exempt 212 Management & Budget Analyst Exempt 752 Parks Maintenance Supervisor Exempt 712 Public Works Supervisor Exempt 246 Senior Planner Exempt 322 Real Property Acquisition Agent Exempt $52,948.04 $66,185.05 $79,422.06 Annual 473 Business Services Coordinator Exempt 719 Chief Water Reclamation Operator Exempt 330 Database Administrator Exempt 341 Network Administrator Exempt 268 Technology Analyst Exempt 211 Procurement Officer Exempt Job Code Job Title FLSA** Status Minimum Midpoint Maximum 236 Project Control Specialist Exempt 325 Safety & Emergency Management Coordinator Exempt Classified Positions GRADE 108 (11/1/2016 Fair Labor Standard Act salary regulations requires a move to Grade 109) GRADE 109 GRADE 110 Exempt Positions Salary Schedules Fiscal Year 2016-2017 **Fair Labor Standards Act Effective June 25, 2016 Town of Marana Annual Budget & Financial Plan FY2016-2017 179 Job Code Job Title FLSA** Status Minimum Midpoint Maximum 206 Senior Human Resources Analyst Exempt 468 Water Technology Coordinator Exempt 722 Water Distribution Supervisor Exempt 723 Water Production Supervisor Exempt $58,772.20 $73,464.72 $88,158.29 Annual 176 Chief Building Inspector Exempt 523 Code Enforcement Official Exempt 814 Crime Scene Property & Evidence Supervisor Exempt 163 Environmental Project Manager Exempt 258 Senior GIS Analyst Exempt 340 Senior Network Administrator Exempt 502 Superintendent Exempt 201 Tourism & Marketing Manager Exempt 400 Deputy Town Clerk Exempt 483 Water Business Services Coordinator Exempt 481 Water Resources Coordinator Exempt 321 Website Administrator Exempt $65,825.07 $82,281.07 $98,737.08 Annual 261 Assistant Town Attorney Exempt 230 Civil Engineer Exempt 238 Construction Manager Exempt 274 Finance Manager Exempt 244 Principal Planner Exempt 161 Project Manager Exempt 240 Technology Manager Exempt $74,382.36 $92,977.43 $111,572.50 Annual 151 CIP Engineering Division Manager Exempt 170 Court Administrator Exempt 147 Development Engineering Division Manager Exempt 174 Traffic Division Manager Exempt 265 Traffic Operations Engineering Manager Exempt 153 Water Reclamation Operations Manager Exempt $84,051.84 $105,064.79 $126,077.75 Annual GRADE 111 GRADE 112 GRADE 113 GRADE 114 **Fair Labor Standards Act Effective June 25, 2016 Town of Marana Annual Budget & Financial Plan FY2016-2017 180 Job Code Job Title FLSA** Status Minimum Midpoint Maximum 157 Engineering Deputy Director Exempt 250 Human Resources Deputy Director Exempt 155 Parks & Recreation Deputy Director Exempt 148 Water Deputy Director Exempt 262 Senior Assistant Town Attorney Exempt $94,978.12 $118,723.17 $142,467.17 Annual 154 Deputy Town Attorney Exempt Job Code Job Title FLSA** Status Minimum Midpoint Maximum $24,734.84 $30,299.62 $35,865.96 Annual $11.8917 $14.5671 $17.2432 Hourly 422 Office Support Assistant Non-exempt 822 Recreation Assistant Non-exempt $26,465.92 $32,420.96 $38,376.52 Annual $12.7240 $15.5870 $18.4502 Hourly 700 Attendant Non-exempt $28,318.68 $34,690.24 $41,062.58 Annual $13.6148 $16.6780 $19.7416 Hourly 417 Accounting Clerk Non-exempt 436 Customer Service Clerk Non-exempt $30,300.66 $37,118.64 $43,936.36 Annual $14.5676 $17.8455 $21.1233 Hourly 406 Administrative Assistant Non-exempt 456 Court Clerk Non-exempt 425 Legal Document Clerk Non-exempt 600 Maintenance Associate Non-exempt 423 Records Clerk Non-exempt 825 Parks and Recreation Services Clerk Non-exempt 430 Permit Clerk Non-exempt 444 Police Records Clerk Non-exempt 680 Customer Service Representative Non-exempt Non-Exempt Positions GRADE 115 GRADE 208 GRADE 205 GRADE 206 GRADE 207 **Fair Labor Standards Act Effective June 25, 2016 Town of Marana Annual Budget & Financial Plan FY2016-2017 181 Job Code Job Title FLSA** Status Minimum Midpoint Maximum $32,422.00 $39,717.34 $47,012.68 Annual $15.5875 $19.0949 $22.6023 Hourly 812 Court Security Guard Non-exempt 748 Facilities Technician I Non-exempt 418 Senior Accounting Clerk Non-exempt 442 Water Billing Specialist Non-exempt $34,691.80 $42,497.26 $50,303.24 Annual $16.6788 $20.4314 $24.1843 Hourly 660 Assets Coordinator Non-exempt 450 Court Collections Specialist Non-exempt 620 Courtroom Specialist Non-exempt 434 Development Coordinator Non-exempt 336 Engineering Aide Non-exempt 749 Facilities Technician II Non-exempt 458 Project Coordinator Non-exempt 547 Project Coordinator-CIP Non-exempt 604 Senior Maintenance Associate Non-exempt $37,120.46 $45,471.92 $53,823.90 Annual $17.8464 $21.8615 $25.8769 Hourly 453 Court Operations Specialist Non-exempt 242 Court Probation Monitor Non-exempt 621 Senior Courtroom Specialist Non-exempt 810 Crime Scene Specialist Non-exempt 448 Dispatcher Non-exempt ` 741 Equipment Operator Non-exempt 438 Executive Assistant Non-exempt 508 Fleet Technician II Non-exempt 744 Irrigation Control Technician Non-exempt 445 Police Records Specialist Non-exempt 466 Recreation Programmer Non-exempt 750 Facilities Technician III Non-exempt 704 Signs and Markings Technician Non-exempt $40,089.66 $49,110.10 $58,130.28 Annual $19.2739 $23.6106 $27.9473 Hourly 209 Accountant Non-exempt 461 Community Development Coordinator Non-exempt 616 Equipment Mechanic Non-exempt GRADE 212 GRADE 209 GRADE 210 GRADE 211 **Fair Labor Standards Act Effective June 25, 2016 Town of Marana Annual Budget & Financial Plan FY2016-2017 182 Job Code Job Title FLSA** Status Minimum Midpoint Maximum 426 Legal Assistant Non-exempt 743 Senior Equipment Operator Non-exempt 309 Technology Support Specialist I Non-exempt 736 Water Operator I Non-exempt $43,297.54 $53,038.70 $62,780.90 Annual $20.8161 $25.4994 $30.1831 Hourly 539 Airport Operations Coordinator Non-exempt 518 Building Inspector I Non-exempt 315 Business Process Analyst Non-exempt 522 Code Enforcement Officer Non-exempt 525 Construction Inspector Non-exempt 248 Crime Analyst Non-exempt 534 Electric Pump and Well Technician Non-exempt 514 Housing Rehabilitation Specialist Non-exempt 510 Lead Fleet Technician Non-exempt 520 Planner Non-exempt 302 Plans Examiner Non-exempt 526 Right of Way Inspector Non-exempt 632 Senior Executive Assistant Non-exempt 372 Traffic Signal Technician II Non-exempt 532 Water Quality Inspector Non-exempt 728 Water Reclamation Facility Mechanic Non-exempt 730 Water Reclamation Operator I Non-exempt 737 Water Operator II Non-exempt $47,193.64 $57,812.04 $68,431.22 Annual $22.6893 $27.7943 $32.8996 Hourly 516 Building Inspector II Non-exempt 540 Community Response Manager Non-exempt 215 Procurement Agent Non-exempt 560 Engineering Specialist Non-exempt 214 Payroll Administrator Non-exempt 470 Police Records Supervisor Non-exempt 464 Police Telecommunications Supervisor Non-exempt 313 Technology Support Specialist II Non-exempt 731 Water Reclamation Operator II Non-exempt GRADE 213 GRADE 214 **Fair Labor Standards Act Effective June 25, 2016 Town of Marana Annual Budget & Financial Plan FY2016-2017 183 Job Code Job Title FLSA** Status Minimum Midpoint Maximum $51,913.16 $63,593.40 $75,274.16 Annual $24.9582 $30.5738 $36.1895 Hourly 519 Building Safety Coordinator Non-exempt 452 Court Supervisor Non-exempt 300 Senior Plans Examiner Non-exempt 373 Traffic Signal Technician III Non-exempt Shift Differential Pay $0.90 per hour On-Call/Stand-By Pay $1.00 per hour Additional Pay (Applies only to Non Exempt Positions) GRADE 215 Pay for employees who stand ready to work during non-work hours when assigned. Pay for employees who work between 6:00 p.m. and 6:00 a.m. **Fair Labor Standards Act Effective June 25, 2016 Town of Marana Annual Budget & Financial Plan FY2016-2017 184 Job Code Grade Job Title FLSA** Status 807 POR *Police Recruit Non-Exempt Flat Rate Annual $43,334.72 Hourly $20.8340 806 PO Police Officer Non-Exempt Minimum Midpoint Maximum Annual $48,149.66 $50,557.26 $53,085.50 Hourly $23.1489 $24.3064 $25.5219 802 SGT Police Sergeant Non-Exempt Minimum Midpoint Maximum Annual $69,541.42 $77,034.36 $84,527.30 Hourly $33.4334 $37.0358 $40.6381 800 LT Police Lieutenant Exempt Minimum Midpoint Maximum Annual $82,769.02 $96,843.55 $110,918.08 801 CAP Police Captain Exempt Minimum Midpoint Maximum Annual $91,045.40 $109,578.05 $128,110.69 10% added to base pay Detective 7.5% added to base pay Lead Detective 5% added to base pay Investigator 5% added to base pay Lead Police Officer 5% added to base pay Auto Theft Task Force 5% added to base pay Counter Narcotics Alliance 5% added to base pay DART 5% added to base pay DEA Task Force 5% added to base pay EOD (Explosives) 5% added to base pay K9 5% added to base pay Motorcycles 5% added to base pay School Resource Officer (SRO) 5% added to base pay SWAT 5% added to base pay Volunteer Coordinator Field Training Officer 31 Approved Assignments Police Officer Special Assignments Pays Classified Sworn Positions Non-Exempt Positions Exempt Positions One additional hour of pay per shift paid at time and one-half rate when serving as FTO **Fair Labor Standards Act *Position is Non-Sworn Effective June 25, 2016 Town of Marana Annual Budget & Financial Plan FY2016-2017 185 Additional Pay for Sworn Positions (Applies only to Non-Exempt Sworn) $0.90 per hour $1.00 per hour Pay for employees who work between 6:00 p.m. and 6:00 a.m. Pay for employees who stand ready to work during non-work hours as assigned. Shift Differential On-Call/Stand-By Pay **Fair Labor Standards Act *Position is Non-Sworn Effective June 25, 2016 Town of Marana Annual Budget & Financial Plan FY2016-2017 186 Job Code Job Title FLSA** Status Minimum Midpoint Maximum $65,825.07 $82,281.07 $98,737.08 Annual 141 Communications Manager Exempt 260 Assistant to the Town Manager Exempt $94,978.12 $118,723.17 $142,467.17 Annual 182 Deputy Chief of Police Exempt $91,382.49 $116,513.36 $141,643.18 Annual 144 Airport Director Exempt 125 Building Safety Director Exempt 114 Community Development Director Exempt 115 *Director of Economic Development and Tourism Exempt 116 Human Resources Director Exempt 136 Parks and Recreation Director Exempt 126 Planning Director Exempt 180 Public Works Director Exempt 134 Technology Services Director Exempt 106 Town Clerk Exempt 146 Water Director Exempt $109,175.41 $139,198.24 $169,221.06 Annual 112 Assistant Town Manager Exempt 110 Deputy Town Manager Exempt 118 Finance Director Exempt 138 Police Chief Exempt 120 Town Attorney Exempt 132 Town Engineer Exempt Unclassified Positions Exempt Positions * Per Marana Town Code Section 3-1-1, this position is not defined as a Town Officer, however, pay falls within the same grade as Town Officers Grade I Town Officers Grade I Town Officers Grade II Grade D Grade A **Fair Labor Standards Act Effective June 25, 2016 Town of Marana Annual Budget & Financial Plan FY2016-2017 187 Job Code Job Title FLSA* Status Minimum Maximum 480 Intern Non-exempt $8.05 $13.50 169 Judge Pro Tempore Exempt $150.00 (half day session) $300.00 (full day session)Flat Rate 826 Lifeguard Non-exempt $10.20 Flat Rate Hourly 828 Lifeguard WSI Non-exempt $10.71 $16.57 Hourly 271 Management Intern Non-exempt $13.50 Flat Rate Hourly 824 Recreation Aide Non-exempt $10.20 Flat Rate Hourly 831 Sports Official Non-exempt $10.20 Flat Rate Hourly Shift differential $0.90 per hour On-Call/ Stand-by $1.00 per hour Temporary Positions Additional Pay (Applies only to Non-Exempt position) Pay for employees who work between 6:00 p.m. and 6:00 a.m. Pay for employees who stand ready to work as assigned during non-work hours when assigned. *if less than half day session rate is $50 per hour **Fair Labor Standards Act Effective June 25, 2016 Town of Marana Annual Budget & Financial Plan FY2016-2017 188 Appendices The Appendices include information helpful to the reader such as the Town’s Budget Adoption Resolution and the State Auditor General reports and a glossary of terms. Town of Marana Annual Budget & Financial Plan FY2016-2017 189 This page intentionally left blank Town of Marana Annual Budget & Financial Plan FY2016-2017 190 Town of Marana Annual Budget & Financial Plan FY2016-2017 191 Fiscal YearGeneral FundSpecial Revenue Fund Debt Service FundCapital Projects Fund Permanent FundEnterprise Funds AvailableInternal Service Funds Total All Funds2016 Adopted/Adjusted Budgeted Expenditures/Expenses* E40,785,867 8,174,896 8,376,309 57,199,733 0 26,555,787 3,907,016 144,999,6082016 Actual Expenditures/Expenses** E34,759,008 5,379,305 8,166,419 16,021,854 0 5,411,048 3,519,304 73,256,9382017 Fund Balance/Net Position at July 1*** 23,662,353 4,625,9922,384,278 34,095,5133,749,546 1,014,22169,531,9032017Primary Property Tax LevyB002017 Secondary Property Tax LevyB452,26968,949521,2182017 Estimated Revenues Other than Property Taxes C41,218,185 5,787,4552,376,379 55,381,7340 9,905,781 4,116,110118,785,6442017 Other Financing Sources D0025,670,000 5,500,0000 11,350,000042,520,0002017 Other Financing (Uses) D0025,670,000000025,670,0002017 Interfund Transfers In D0100,0006,201,238 2,000,0000 968,10109,269,3392017 Interfund Transfers (Out) D5,371,14500 2,088,6680 1,809,52609,269,3392017 Reduction for Amounts Not Available:LESS: Amounts for Future Debt Retirement:00002017 Total Financial Resources Available59,509,393 10,513,44711,414,164 94,957,5280 24,163,902 5,130,331205,688,7652017 Budgeted Expenditures/ExpensesE 42,988,705 8,003,9179,029,886 81,633,5760 24,291,695 4,116,110170,063,889EXPENDITURE LIMITATION COMPARISON201620171. Budgeted expenditures/expenses144,999,608$ 170,063,889$ 2. Add/subtract: estimated net reconciling items3. Budgeted expenditures/expenses adjusted for reconciling items144,999,608 170,063,889 4. Less: estimated exclusions5. Amount subject to the expenditure limitation144,999,608$ 170,063,889$ 6. EEC expenditure limitation$ $ ******TOWN OF MARANASummary Schedule of Estimated Revenues and Expenditures/ExpensesFiscal Year 2017Includes actual amounts as of the date the proposed budget was prepared, adjusted for estimated activity for the remainder of the fiscal year.Amounts on this line represent Fund Balance/Net Position amounts except for amounts not in spendable form (e.g., prepaids and inventories) or legally or contractually required to be maintained intact (e.g., principal of apermanent fund).SchFUNDSIncludes Expenditure/Expense Adjustments Approved in the current year from Schedule E. The city/town does not levy property taxes and does not have special assessment districts for which property taxes are levied. Therefore, Schedule B has been omitted. 4/15SCHEDULE ATown of Marana Annual Budget & Financial Plan FY2016-2017 192 2016 2017 1. $$ 2. $ 3. Property tax levy amounts A. Primary property taxes $$ B. Secondary property taxes 554,194 521,218 C. Total property tax levy amounts $554,194 $521,218 4. Property taxes collected* A. Primary property taxes (1) Current year's levy $ 542,556 (2) Prior years’ levies 554 (3) Total primary property taxes $ 543,110 B. Secondary property taxes (1) Current year's levy $ (2) Prior years’ levies (3) Total secondary property taxes $ C. Total property taxes collected $543,110 5. Property tax rates A. City/Town tax rate (1) Primary property tax rate (2) Secondary property tax rate 2.8000 2.8000 (3) Total city/town tax rate 2.8000 2.8000 B. Special assessment district tax rates Secondary property tax rates - As of the date the proposed budget was prepared, the four special assessment districts for which secondary property taxes are levied. For information pertaining to these special assessment districts and their tax rates, please contact the city/town. * city/town was operating Includes actual property taxes collected as of the date the proposed budget was prepared, plus estimated property tax collections for the remainder of the fiscal year. Amount received from primary property taxation in the current year in excess of the sum of that year's maximum allowable primary property tax levy. A.R.S. §42-17102(A)(18) TOWN OF MARANA Tax Levy and Tax Rate Information Fiscal Year 2017 Maximum allowable primary property tax levy. A.R.S. §42-17051(A) 4/15 SCHEDULE B Town of Marana Annual Budget & Financial Plan FY2016-2017 193 ESTIMATED REVENUES ACTUAL REVENUES* ESTIMATED REVENUES 2016 2016 2017 GENERAL FUND Local taxes Sales taxes $ 22,674,325 $ 22,945,650 $ 24,156,385 Licenses and permits Building and development fees 2,653,000 3,053,925 3,480,385 Business and license fees 168,000 158,740 160,000 Franchise fees 350,000 385,159 400,000 Host Fees 350,000 Intergovernmental State shared sales taxes 3,339,932 3,287,845 3,891,291 Urban revenue sharing 4,209,300 4,209,300 5,057,824 Auto lieu 1,465,110 1,378,650 1,770,957 Other 85,000 69,453 85,000 Charges for services Charges for services 455,750 468,576 489,160 Fines and forfeits Court fines and fees 630,000 634,750 640,000 Interest on investments Interest 175,000 185,453 200,000 Contributions Voluntary contributions 161,000 165,924 231,264 Miscellaneous Other miscellaneous 619,150 765,959 655,919 Total General Fund $ 37,335,567 $ 37,709,384 $ 41,218,185 * TOWN OF MARANA Revenues Other Than Property Taxes Fiscal Year 2017 Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. SOURCE OF REVENUES 4/15 SCHEDULE C Town of Marana Annual Budget & Financial Plan FY2016-2017 194 ESTIMATED REVENUES ACTUAL REVENUES* ESTIMATED REVENUES 2016 2016 2017 TOWN OF MARANA Revenues Other Than Property Taxes Fiscal Year 2017 SOURCE OF REVENUES SPECIAL REVENUE FUNDS Community development block grants $ 215,000 $ 96,457 $ 261,700 Affordable housing revolving 100,000 15,689 10,000 Other grants and contributions 1,043,178 434,714 1,183,593 RICO 30,515 34,739 30,515 $ 1,388,693 $ 581,599 $ 1,485,808 Impound $ 50,000 $ 43,960 $ 50,000 Bed Tax 925,450 932,058 937,884 Emergency telecommunications 65,000 48,950 52,000 Local JCEF 15,000 13,950 15,000 $ 1,055,450 $ 1,038,918 $ 1,054,884 Fill the GAP $ 4,000 $ 6,824 $ 6,000 Local technology enhancement 140,000 138,547 140,000 Highway user revenue 2,460,429 2,458,790 3,100,763 $ 2,604,429 $ 2,604,161 $ 3,246,763 Total Special Revenue Funds $ 5,048,572 $ 4,224,678 $ 5,787,455 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. 4/15 SCHEDULE C Town of Marana Annual Budget & Financial Plan FY2016-2017 195 ESTIMATED REVENUES ACTUAL REVENUES* ESTIMATED REVENUES 2016 2016 2017 TOWN OF MARANA Revenues Other Than Property Taxes Fiscal Year 2017 SOURCE OF REVENUES DEBT SERVICE FUNDS Tangerine farms road improvement district $ 2,034,816 $ 2,045,950 $ 2,111,776 Gladden farms CFD debt 275,005 273,590 264,603 $ 2,309,821 $ 2,319,540 $ 2,376,379 Total Debt Service Funds $ 2,309,821 $ 2,319,540 $ 2,376,379 CAPITAL PROJECTS FUNDS Transportation $ 5,242,050 $ 5,506,508 $ 5,933,250 One-half cent sales tax 4,800,000 4,387,839 6,000,000 Impact fee funds 1,843,176 1,675,930 1,546,093 Other capital projects 10,710,028 569,365 891,075 $ 22,595,254 $ 12,139,642 $ 14,370,418 Downtown reinvestment $125,000 $168,754 $180,165 Regional transportation authority 18,690,634 8,173,912 40,382,226 Tangerine farms road improvement district 35,000 34,950 35,000 Gladden farms CFD capital $ 18,850,634 $ 8,377,616 $ 40,597,391 Gladden farms II CFD capital $$$ Vanderbilt farms CFD capital 27,500 26,750 29,839 Saguaro springs CFD capital 318,135 54,975 384,086 $345,635 $81,725 $413,925 Total Capital Projects Funds $ 41,791,523 $ 20,598,983 $ 55,381,734 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. 4/15 SCHEDULE C Town of Marana Annual Budget & Financial Plan FY2016-2017 196 ESTIMATED REVENUES ACTUAL REVENUES* ESTIMATED REVENUES 2016 2016 2017 TOWN OF MARANA Revenues Other Than Property Taxes Fiscal Year 2017 SOURCE OF REVENUES ENTERPRISE FUNDS Water utility $ 5,049,571 $ 4,795,695 $ 5,561,518 Airport 2,937,313 459,658 2,295,569 Wastewater utility 1,568,479 1,595,805 2,048,694 $ 9,555,363 $ 6,851,158 $ 9,905,781 Total Enterprise Funds $ 9,555,363 $ 6,851,158 $ 9,905,781 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. 4/15 SCHEDULE C Town of Marana Annual Budget & Financial Plan FY2016-2017 197 ESTIMATED REVENUES ACTUAL REVENUES* ESTIMATED REVENUES 2016 2016 2017 TOWN OF MARANA Revenues Other Than Property Taxes Fiscal Year 2017 SOURCE OF REVENUES INTERNAL SERVICE FUNDS Health benefits $ 3,648,964 $ 3,497,856 $ 3,856,160 Dental benefits 258,052 251,457 259,950 $ 3,907,016 $ 3,749,313 $ 4,116,110 Total Internal Service Funds $ 3,907,016 $ 3,749,313 $ 4,116,110 TOTAL ALL FUNDS $ 99,947,862 $ 75,453,056 $ 118,785,644 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. 4/15 SCHEDULE C Town of Marana Annual Budget & Financial Plan FY2016-2017 198 FUND SOURCES <USES>IN <OUT> GENERAL FUND Other grants and contributions $$$$100,000 Other capital projects 2,000,000 2008 debt service 549,120 2013 debt service 1,222,199 2014 debt service 531,725 Airport 343,101 Wastewater utility 625,000 Total General Fund $$$$5,371,145 SPECIAL REVENUE FUNDS Other grants and contributions $$$ 100,000 $ Total Special Revenue Funds $ $ $ 100,000 $ DEBT SERVICE FUNDS 2008 debt service $ $ 25,670,000 $ 2,637,788 $ 2013 debt service 3,031,725 2014 debt service 531,725 2016 debt service 25,670,000 Total Debt Service Funds $ 25,670,000 $ 25,670,000 $ 6,201,238 $ CAPITAL PROJECTS FUNDS Transportation $$$$862,294 Impact fees 1,226,374 Other capital projects 2,000,000 Gladden farms II CFD 1,000,000 Saguaro springs CFD 4,500,000 Total Capital Projects Funds $ 5,500,000 $ $ 2,000,000 $ 2,088,668 PERMANENT FUNDS $$$$ Total Permanent Funds $$$$ ENTERPRISE FUNDS Airport $ $ $ 343,101 $ Water utility 4,000,000 904,763 Wastewater utility 7,350,000 625,000 904,763 Total Enterprise Funds $ 11,350,000 $ $ 968,101 $ 1,809,526 INTERNAL SERVICE FUNDS $$$$ 2017 2017 TOWN OF MARANA Other Financing Sources/<Uses> and Interfund Transfers Fiscal Year 2017 OTHER FINANCING INTERFUND TRANSFERS 4/15 SCHEDULE D Town of Marana Annual Budget & Financial Plan FY2016-2017 199 FUND SOURCES <USES>IN <OUT> 2017 2017 TOWN OF MARANA Other Financing Sources/<Uses> and Interfund Transfers Fiscal Year 2017 OTHER FINANCING INTERFUND TRANSFERS Total Internal Service Funds $$$$ TOTAL ALL FUNDS $ 42,520,000 $ 25,670,000 $ 9,269,339 $ 9,269,339 4/15 SCHEDULE D Town of Marana Annual Budget & Financial Plan FY2016-2017 200 ADOPTED BUDGETED EXPENDITURES/ EXPENSES EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED ACTUAL EXPENDITURES/ EXPENSES* BUDGETED EXPENDITURES/ EXPENSES 2016 2016 2016 2017 GENERAL FUND Non-departmental $ 2,158,833 $10,000 $ 2,050,891 $ 1,278,097 Mayor and council 294,338 279,621 289,572 Town manager 1,503,103 1,427,948 1,650,390 Town clerk 280,565 266,537 497,244 Human resources 800,451 760,428 879,634 Finance 1,092,364 1,037,746 1,212,225 Legal 800,357 760,339 832,495 Technology services 2,517,151 2,391,293 2,554,348 Economic and tourism develop 192,356 (3,333)182,738 200,285 Development services admin 233,359 221,691 324,349 Development records 175,115 166,359 Building safety 1,082,267 1,028,154 1,121,615 Planning 1,056,705 1,003,870 1,194,939 Engineering 2,248,345 2,135,928 2,598,690 Police 11,596,480 11,416,656 12,134,654 Courts 1,031,570 979,992 1,033,015 Public works 3,208,563 350,000 3,048,135 3,526,743 Parks and recreation 3,713,984 3,528,285 3,988,586 Community development 596,728 (3,334)566,892 963,860 Capital outlay 1,207,900 1,147,505 1,707,964 Contingency 5,000,000 (358,000)358,000 5,000,000 Total General Fund $ 40,790,534 $(4,667) $ 34,759,008 $ 42,988,705 SPECIAL REVENUE FUNDS Highway user revenue $ 3,768,678 $$ 3,698,568 $ 3,867,177 Revolving affordable housing 70,000 215,720 Local JCEF 82,000 82,000 Fill the GAP 34,500 34,500 Local technology 475,408 37,712 283,256 Community development block gran 215,000 96,457 261,700 Bed tax 931,576 667 898,480 940,649 Other grants and contributions 1,373,346 434,714 1,193,665 RICO 1,086,621 87,964 1,034,500 Impound fees 65,350 63,897 19,000 Emergency telecommunications 71,750 61,513 71,750 Total Special Revenue Funds $ 8,174,229 $667 $ 5,379,305 $ 8,003,917 DEBT SERVICE FUNDS Series 2008 debt $ 2,639,275 $$ 2,639,275 $ 2,637,788 Series 2013 debt 2,034,816 2,034,816 3,031,725 Series 2014 debt 514,071 514,071 531,725 Tangerine farms ID debt 2,236,875 2,276,985 2,111,776 Gladden farms CFD debt 701,272 701,272 716,872 Saguaro springs CFD debt 250,000 Total Debt Service Funds $ 8,376,309 $$ 8,166,419 $ 9,029,886 Expenditures/Expenses by Fund Fiscal Year 2017 TOWN OF MARANA FUND/DEPARTMENT 4/15 SCHEDULE E Town of Marana Annual Budget & Financial Plan FY2016-2017 201 ADOPTED BUDGETED EXPENDITURES/ EXPENSES EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED ACTUAL EXPENDITURES/ EXPENSES* BUDGETED EXPENDITURES/ EXPENSES 2016 2016 2016 2017 Expenditures/Expenses by Fund Fiscal Year 2017 TOWN OF MARANA FUND/DEPARTMENT CAPITAL PROJECTS FUNDS Transportation $ 8,271,013 $$ 2,623,922 $ 15,026,708 One-half percent sales tax 4,500,000 685,922 7,092,271 Impact fee funds 8,437,236 2,139,584 9,758,097 Tangerine farms ID 35,000 23,420 35,000 Other capital projects 11,177,600 2,365,953 2,698,275 Downtown reinvestment 185,319 185,319 Regional transportation authority 18,690,634 8,173,912 40,382,227 Gladden farms CFD 1,228,152 8,952 1,531,272 Gladden farms II CFD 213 63 213 Saguaro springs CFD 4,642,000 63 4,892,000 Vanderbilt farms CFD 32,566 63 32,194 Total Capital Projects Funds $ 57,199,733 $$ 16,021,854 $ 81,633,576 PERMANENT FUNDS $$$$ Total Permanent Funds $$$$ ENTERPRISE FUNDS Water utility $ 14,548,871 $$ 3,795,447 $ 10,178,570 Airport 3,198,489 4,000 355,981 1,943,389 Wastewater utility 8,804,427 1,259,620 12,169,736 Total Enterprise Funds $ 26,551,787 $4,000 $ 5,411,048 $ 24,291,695 INTERNAL SERVICE FUNDS Health benefits $ 3,648,964 $$ 3,294,580 $ 3,856,160 Dental benefits 258,052 224,724 259,950 Total Internal Service Funds $ 3,907,016 $$ 3,519,304 $ 4,116,110 TOTAL ALL FUNDS $ 144,999,608 $$ 73,256,938 $ 170,063,889 * Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. 4/15 SCHEDULE E Town of Marana Annual Budget & Financial Plan FY2016-2017 202 ADOPTED BUDGETED EXPENDITURES/ EXPENSES EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED ACTUAL EXPENDITURES/ EXPENSES* BUDGETED EXPENDITURES/ EXPENSES 2016 2016 2016 2017 Town manager: General Fund $ 1,503,103 $$ 1,427,948 $ 1,650,390 Bed Tax Fund 41,727 40,545 5,108 Department Total $ 1,544,830 $$ 1,468,493 $ 1,655,498 Economic and tourism development: General Fund $192,356 $$182,738 $200,285 Bed Tax Fund 267,129 256,458 260,619 Department Total $459,485 $$439,196 $460,904 Police: General Fund $ 11,596,480 $$ 11,416,656 $ 12,134,654 RICO 37,500 87,964 34,500 Impound fees 65,350 63,897 19,000 Other grants 372,346 149,856 512,876 Emergency telecommunications 71,750 61,513 71,750 Department Total $ 12,143,426 $$ 11,779,886 $ 12,772,780 Court: General Fund $ 1,031,570 $$979,992 $ 1,033,015 Local JCEF 72,000 72,000 Fill the GAP 34,500 34,500 Local tech enhancement 475,408 37,712 283,256 Department Total $ 1,613,478 $$ 1,017,704 $ 1,422,771 Public works: General Fund $ 3,208,563 $$ 3,048,135 $ 3,526,743 Highway user revenue fund 2,758,717 3,698,568 3,000,590 Department Total $ 5,967,280 $$ 6,746,703 $ 6,527,333 Community Development: General Fund $596,728 $$566,892 $963,860 CDBG 215,000 96,457 261,700 Revolving affordable housing 70,000 215,720 Department Total $881,728 $$663,349 $ 1,441,280 * Expenditures/Expenses by Department Fiscal Year 2017 TOWN OF MARANA Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. DEPARTMENT/FUND 4/15 SCHEDULE F Town of Marana Annual Budget & Financial Plan FY2016-2017 203 Full-Time Equivalent (FTE)Employee Salaries and Hourly Costs Retirement Costs Healthcare CostsOther Benefit CostsTotal Estimated Personnel Compensation2017 2017 2017 2017 2017 2017297.6 $ 18,605,772 $ 2,718,826 $ 3,153,963 $ 2,196,854 $ 26,675,415Other grant funds 11.2 $ 317,007 $ 79,886 $ 49,240 $ 46,743 $ 492,876Bed tax 1.2 68,621 7,850 11,219 6,637 94,327Local technology 1.0 31,362 3,557 11,659 2,678 49,256Highway user revenue 5.6 229,339 25,877 50,569 49,523 355,308Total Special Revenue Funds19.0 $ 546,346 $ 105,763 $ 99,809 $ 96,266 $ 848,184Water utility 23.0 $ 1,269,315 $ 144,922 $ 246,576 $ 160,898 $ 1,821,711Airport3.0 174,89219,96633,42424,650252,932Wastewater utility4.0 249,23728,26559,43632,484369,422Total Enterprise Funds30.0 $ 1,693,444 $193,153 $339,436 $218,032 $ 2,444,065TOTAL ALL FUNDS346.6 $ 20,845,562 $ 3,017,742 $ 3,593,208 $ 2,511,152 $ 29,967,664FUNDTOWN OF MARANAFull-Time Employees and Personnel CompensationFiscal Year 2017GENERAL FUNDSPECIAL REVENUE FUNDSENTERPRISE FUNDS 4/15SCHEDULE GTown of Marana Annual Budget & Financial Plan FY2016-2017 204 SUMMARY OF FUND ACCOUNTING STRUCTURE The Town of Marana uses fund accounting to track revenues and expenditures. The operations of each fund are accounted for with a separate set of self-balancing accounts that comprise assets, liabilities, fund balance (equity), and revenues and expenses, as appropriate. Government resources are allocated to and accounted for in individual funds based upon the purposes for which they are to be spent and the means by which spending activities are controlled. As depicted in the chart below, budgetary accounting is reflected within two major fund groups: Governmental funds and Proprietary funds. Different fund types are found within each of these two classifications. GOVERNMENTAL FUNDS The governmental funds are used to account for general government operations and include the General Fund, Debt Service funds, Special Revenue funds, and Capital Projects funds. General Fund The General Fund includes all sources of revenue the Town receives that are not designated for a specific purpose or required to be accounted for in another fund. General Fund revenue may be used by the Town Council for any legal public purpose. The General Fund finances the basic Town of Marana Budgeted Funds Governmental Funds General Fund Special Revenue Funds Capital Projects Funds Debt Service Funds Proprietary Funds Water Fund Wastewater Fund Airport Fund Internal Service Funds Town of Marana Annual Budget & Financial Plan FY2016-2017 205 operation of the Town, such as public safety, parks & recreation, municipal court, administration, and development services. Most town departments receive at least some support from the General Fund, including the following departments: Mayor & Town Council, Town Manager, Town Clerk, Human Resources, Finance, Legal, Technology Services, Development Services General Manager, Permits & Records, Building Safety, Planning, Engineering, Police, Courts, Public Services General Manager, Operations & Maintenance, CIP, Parks & Recreation, and Community Development. Special Revenue Funds This fund type is used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for a specific purpose. The largest special revenue funds for the Town of Marana include the Highway User Revenue Fund (HURF) and grant funds. Capital Projects Funds This fund type accounts for revenue received to pay for infrastructure improvements, acquisition or development of major capital equipment and structures. The financing sources of these projects are usually provided by transfers from other funds, bond issue proceeds, or intergovernmental revenues or grants. Debt Service Funds This fund type is used to account for the long-term payment of principal and interest on long- term debt, such as general obligation bonds, revenue bonds, etc. PROPRIETARY FUNDS The proprietary funds are used to account for the town’s ongoing organizations and activities that are similar to businesses found in the private sector. These funds are considered self-supporting in that the services rendered by them are generally financed through user charges or on a cost reimbursement basis. Enterprise Funds These funds are used for services provided to the public on a user charge basis, similar to the operation of a commercial enterprise. Water and sewage utilities are common examples of government enterprises. The Town of Marana has enterprise funds for water, wastewater and the airport departments. Internal Service Funds These funds are used for operations serving other funds or departments within a government on a cost-reimbursement basis. The Town has internal service funds for self-insured health and dental benefits. Town of Marana Annual Budget & Financial Plan FY2016-2017 206 GLOSSARY OF TERMS The Town of Marana’s Annual Budget is structured to be understandable and meaningful to the general public and organizational users. With this in mind, this glossary is provided as a tool to assist those who are unfamiliar with budgeting terms or terms specific to Marana’s budgeting process. Accrual Basis - A basis of accounting in which transactions are recognized at the time they are incurred, as opposed to when cash is received or spent. Adopted Budget – A formal action taken by the Town Council that sets the spending limits for the fiscal year. Appropriation ‐ Authorization by the Town Council which permits the Town to incur obligations to make expenditures for a specific purpose. Balanced Budget – A budget in which recurring revenues equal recurring expenditures. Bond – A Town issued debt instrument to repay the specific amount of the money (the face value of the bond) on the designated maturity dates with accrued interest. Bonds are used primarily to finance capital projects and are a promise to pay. Budget Calendar ‐ The schedule of key dates in preparation, adoption and administration of the budget. Budget Message ‐ The opening section of the budget document from the Town Manager which provides a general summary of highlighting the most important aspects of the budget, changes from the previous fiscal year, key issues impacting the budget and recommendations regarding the financial policy for the upcoming period. Capital Improvement – Includes any expenditure over $100,000 for repair and replacement of existing infrastructure as well as development of new facilities to accommodate future growth. Capital Outlay – Purchase of an asset with a value greater than $1,000 that is intended to continue to be held or used for a period greater than five years. Capital Outlay can be land, buildings, machinery, vehicles, furniture and other equipment. Capitalized Labor – All direct costs of labor that can be identified or associated with and are properly allocable to the construction, modification, or installation of specific items of capital assets and, as such, can thereby be written down over time via a depreciation or amortization schedule as capitalized costs. Carry-Over (Forward) – Year-end savings that can be carried forward to cover expenses of the next fiscal year. These funds also pay for encumbrances from the prior year. Cash Basis ‐ A basis of accounting in which transactions are recognized only when cash is increased or decreased. Central Arizona Project (CAP) – Designed to bring about 1.5 million acre-feet of Colorado River water per year to Pima, Pinal and Maricopa counties by means of wastewater treatment. Community Development Block Grant (CDBG) – Federal Grant Funds provided on an annual basis to support specific programs identified by Council. Town of Marana Annual Budget & Financial Plan FY2016-2017 207 Comprehensive Annual Financial Report (CAFR) – The official annual report for the Town prepared in accordance with generally accepted accounting principles (GAAP) and in conformance with standards of financial reporting as established by the Governmental Accounting Standards Board (GASB) using guidelines recommended by the Government Finance Officers Association (GFOA). The CAFR includes financial statements and analysis, along with statistical data on financial, nonfinancial, and demographic trends. It is also used by bond rating agencies, such as Moody’s, Standard & Poor’s, and Fitch, to determine credit risk, and thus interest rates, for bonds issued by the Town. Contingency – An amount included in the budget that is not designated for a specific purpose. The contingency amount is budgeted for emergencies and unforeseen events, but must be approved by Council prior to its use. Debt Service Fund – A segregated fund used to account for the accumulation of resources for, and the payment of, general long-term debt principal and interest. Disbursement ‐ The expenditure of money from an account. Employee Benefits ‐ Contributions made by a government to meet commitments or obligations to employees. Included are the government’s share of costs for Social Security, pensions, and medical and disability insurance plans. Encumbrance ‐ The commitment of appropriated funds to purchase an item or service. To encumber funds means to set aside or commit funds for a specified future expenditure. Enterprise Funds – A fund used to account for operations (a) that are financed and operated in a manner similar to private business enterprises where the intent of the governing body is that the costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges or (b) where the governing body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purposes. Executive Team – Top level management in the Town that are pulled together to focus on the Town’s mission, direction and organizational changes needed as defined by the General and Strategic plans or guidance from the Town Council. Estimate ‐ Estimate, as used throughout the budget document, represents the projected year-end balance. Federal Emergency Management Agency (FEMA) – FEMA’s mission is to support our citizens and first responders to ensure that as a nation we work together to build, sustain, and improve our capability to prepare for, protect against, respond to, recover from, and mitigate all hazards. Fees ‐ Charges for specific services. Fees are adopted annually via the Town’s Comprehensive Fee Schedule, whose adoption coincides with the annual budget adoption. Fiscal Year (FY) – A 12-month period to which the annual operating budget applies and at the end of which a government determines its financial position and the results of its operations. The Town of Marana’s fiscal year is from July 1 through June 30. Full-Time Equivalent (FTE) – A position is converted to the decimal equivalent of a full-time position based on 2,080 hours per year. For example, a part-time clerk working 20 hours per week would be equivalent to 0.50 FTE. Town of Marana Annual Budget & Financial Plan FY2016-2017 208 Fund – A system of accounts that segregates all financial transactions for restricted or designated uses by a government entity. The fund categories used within the Town of Marana are the General Fund, Special Revenue Funds, Capital Projects Fund, Debt Service Fund, Enterprise Funds. Fund Balance – An accumulated balance or carry over that occurs when actual revenues exceed actual expenditures. General Fund – The General Fund is used to account for all financial resources except those accounted for in other funds. The General Fund is the Town’s principal financing vehicle for general government services and is funded largely by development fees and local and state sales tax revenue. Goal ‐ An observable and measurable end result having one or more objectives to be achieved within a stated timeframe. Goals are the basic planning tools underlying all strategic activities. Along with objectives, they serve as the basis for policy and performance appraisals. Grants – Contributions or gifts of cash or other assets from another government or private entity to be used or expended for a specified purpose, activity, or facility. Highway Users Revenue Fund (HURF) – Funds allocated by the state to fund the construction and maintenance of the Town’s highway and street system. This is a major funding source for the Public Works Department and provides funds for the maintenance of the Town’s roads and connecting infrastructure. Infrastructure – Transportation, communication, sewage, water, and electric systems are all a part of the Town’s basic infrastructure. These systems tend to be high cost investments. However, they are needed for the Town to be efficient and productive. Intergovernmental Agreement (IGA) – A contract between governmental entities as authorized by State law. Operating Revenue ‐ Funds that a government receives as income to pay for ongoing operations, including taxes, user fees, interest earnings and grants. Operating revenues are used to pay for recurring, non‐capital expenses. Ordinance ‐ An ordinance is a formal legislative enactment by the governing body of a municipality. If it is not in conflict with any higher form of law, such as a state statute or a constitutional provision, it has the full force and effect of law within the boundaries of the municipality to which it applies. Park Improvement Districts – Park Improvement Districts provide a method to maintain the parks within specific areas and charge the cost to the benefited property with the property tax bill. Per capita – A unit of measure that indicates the amount of some quantity per person in the Town. Performance Measures – Indication of levels of activity, results of operations or outcomes of operations. Resolution ‐ A special or temporary order of a legislative body requiring less legal formality than an ordinance or statute. Reserve – To set aside a portion of a fund balance to guard against economic downturn or emergencies. Town of Marana Annual Budget & Financial Plan FY2016-2017 209 Right of Way (ROW) – Any sidewalk, planting strip, alley, street, or pathway, improved or unimproved, that is dedicated to public use. The term includes any strip of land over which public facilities such as highways, railroads, or power lines are built. State Shared Revenue – Distribution of revenue collected by the State and shared based on established formulae that typically rely on population estimates. System Development Fee (SDF) – Fees collected at the time a building permit is issued to pay for the cost of capital improvements required due to growth. Transfers – Movement of cash from one fund to another to reimburse costs or provide financial support. Unified Land Development Code (ULDC) – A compilation of Town Codes that govern subdivision and development of lands. Water Infrastructure Finance Authority (WIFA) – An independent agency of the state of Arizona and is authorized to finance the construction, rehabilitation and/or improvement of drinking water, wastewater, wastewater reclamation, and other water quality facilities/projects. Zoning – A specific legal classification of property for purpose of development. Town of Marana Annual Budget & Financial Plan FY2016-2017 210 This page intentionally left blank Town of Marana Annual Budget & Financial Plan FY2016-2017 211