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HomeMy WebLinkAboutResolution 2017-064 Approving Funding Agreement with Marana Chamber of Commerce 2017-2018 MARANA RESOLUTION NO., 2017-064 RELATING TO ECONOMIC DEVELOPMENT; APPROVING AND AUTHORIZING THE MAYOR TO EXECUTE A FUNDING AGREEMENT BETWEEN THE TOWN OF MARANA AND THE MARANA CHAMBER OF COMMERCE, INC. FOR FISCAL YEAR 20172018 TO SUPPORT OPERATION OF THE MARANA VISITOR CENTER AND PROVISION OF SERVICES TO THE MARANA COMMtJN1rFY WHEREAS the Marana Strategic Plan III includes"Commerce"as a focus area with princi- ple statements to support commerce and business by being creative and flexible and to seek and re- tain diverse industries and commerce in order to promote sustainable economic health; and WHEREAS the Marana Chamber of Commerce operates the Marana Visitor Center and pro- vides other services to the Town and the community; and WHEREAS the Mayor and Council of the Town of Marana feel it is in the best interests of the public to enter into this agreement. NOW, 11HEREFORE, BE IT F RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN 0111 MARANA AS FOLLOWS: SECTION 1. The funding agreement between the Town of Marana and the Marana,Chamber of Commerce, Inc. for FY 2017-2018, attached to and incorporated by this reference in this resolu- tion as Exhibit A, is hereby approved and the Mayor is hereby authorized to execute it for and on be- half of the '.1}own of Marana. SECTION 2. The Town's Manager and staff are hereby directed and authorized to undertake all other and further tasks required or beneficial to carry out the terms,obligations,and objectives of the funding agreement. PASSED AND ADOPTED by the Mayor and Council of the Town of Marana,Arizona,this 20th day of June, 2017. Mayor EA Honea ATTEST: APPROV.-iD AS TO FORM: I ocelyn 12�,ronson, Town Clerk Fr Cas Town Att irri C== 00052787.DOC/I MARANA AZ Marana Resolution 2017-064 E S TA 6 L 1 13'H F D 19 7 7 FUNDING AGREEMENT MARANA CHAMBER of COMMERCE,,INC. THIS FUNDING AGREEMENT ("Agreement") is entered into by and between the TOWN OF MARANA, an Arizona municipal corporation ("Town") and the MARANA CHAMBER OF COMMERCE, INC., an. Arizona 501(c)[6] nonprofit corpora- tion ("'Chamber"). The Town and Chamber are sometimes referred to collectively as the "Parties," either of which is sometimes individually referred to as a ""Par- ty."" RECITALS A. Town has established a need for economic development activities to ensure a sustainable community. B. Commerce is identified as one of the five focus areas of the Marana Strategic Plan, adopted by the Town Council in February 2009, the Marana Stra- tegic Plan II, adopted in March 2012 and Strategic Plan III, adopted in January 2015. C. Chamber operates a Visitor center and provides other services for the community that provide information about Town's attractions and business ser- vices benefitting the Town and its residents. D. Town has determined that the general welfare of the citizens of Marana will be substantially advanced by authorizing the funding under the terms and conditions and for the purposes as set forth in this Agreement. E. The Parties acknowledge that tracking Town payments and Chamber outputs and outcomes resulting from Town funding is prudent practice to assure that public funds are appropriately used and that the public receives the antici- pated benefits of the funding. AGREEMENT Now, THEREFORE, based on the foregoing recitals, which are incorporated here by reference, the Parties agree as follows: Section 1. Funding. Town hereby commits $45,000 of funding from Town's Fiscal Year 201.7-2015 budget to Chamber to assist in funding Cham- ber's activities under this Agreement. Section 2. Outputs. Between. July 1, 2017 and June 30, 2015, Chamber hereby agrees to provide the following outputs with Town general assistance funding provided under this agreement: 0005273 6.DOCX/ Chamber contract TY l 7-1 8.DOC - i - 2.1. Chamber will operate the Marana Visitor Center during estab- lished business hours of 8:30 AM - 4:30 PM, Monday through Friday, ob- serving regular holidays, and will comply with all regulations established by the Arizona office of Tourism for the operation of Local Visitor In- formation Centers. The Chamber and Town will collaborate on finding ways to improve the Visitor center's appearance and experience, and staffing from volunteers. 2.2. Chamber will provide a link on its website to the Town's tourism website for visitor information. 2.3. Chamber will provide opportunities, as requested, for representa- tives of Town to address the Marana community. These opportunities may be as part of another event organized by Chamber, including Cham- ber networking breakfasts, Quarterly Business Connection lunches, community and regional updates, legislative and economic development briefings, or other similar events. 2.4. Chamber will produce and distribute a map of Marana streets and incorporated boundaries and a membership directory. Town may request from Chamber a maximum of 2,500 maps and 2,500 directories for its own distribution. 2.5. Chamber will organize and execute the "State of the Town" event to provide Town officials the opportunity to address the community on current affairs. 2.6. Chamber will collaborate with Town on questions and methodol- ogy used to conduct surveys of the Marana community regarding the lo- cal business climate. 2.7. Chamber will partner with Town to promote tourism, including, but not limited to, participating in any tourism development initiatives organized and implemented by Town. 2.8. Chamber will partner with. Town on supporting businesses dur- ing the closure of I10 and Ina Road for the scheduled construction project at that location. Section 3. Payments. Town shall pay Chamber in three installments of $15,000.00 each, once per quarter, except the fourth quarter of Town's fiscal year, upon receipt of a completed Payment Request Form in substantially the form attached as Exhibit A. Section 4. Reporting. within 15 days after the end of each calendar quar- ter for which Chamber receives funding under this Agreement or before receiv- ing its next quarterly payment, whichever occurs first, Chamber shall complete and submit to Town a written quarterly report in substantially the form, at- 040S273G.DoCx 11Cliamber contract FV 17-18.D0C - 2 - Cached as Exhibit B, demonstrating Chamber's progress toward the outputs listed in Section 2 of this Agreement. Town may additionally request a written or oral report from Chamber at any time demonstrating Chamber's progress in complying with each of the outputs listed in Section 2 of this Agreement. Section 5. Required Insurance. Before receiving any payment under this Agreement, Chamber shall deliver to Town one or more certificates of insur- ance with carriers acceptable to Town evidencing the following minimum cov- erages for at least the term of this Agreement: 5.1. $1,000,000 per occurrence commercial general liability coverage with Town listed as additional insured. Chamber shall deliver an addi- tional insured endorsement along with the certificate(s) of insurance re- quired by this Section. As an additional insured, Town shall be provided coverage for any liability arising out of operations performed in whole or in part by or on behalf of Chamber. 5.2. $1,000,000 per occurrence business automobile liability (if the Chamber has vehicles). 5.3. $1,000,000 per occurrence directors and officers coverage with Town listed as additional insured. 5.4. State of Arizona minimum workers' compensation coverage (if Chamber has pard. staff). 5.5. The coverage requirements specified in this Section may not be changed or modified except by written agreement signed by all Parties. Section 6. Corporate Documents. Before receiving initial payment under this Agreement, Chamber shall ensure that copies of the following Chamber documentation, including any and all amendments are on file with Town: 6.1. Articles of incorporation. 6.2. Current bylaws. 6.3. List of current members of Chamber's Board of Directors. 6.4. Current fiscal year's budget approved by Chamber's Board of Di- rectors. 6.5. Internal Revenue Service designation letter. Section 7. Amendments to Insurance and Documentation. True and ac- curate copies of any amendments during the term of this Agreement to cover- ages or terms of insurance required by Section 5 above or to Chamber's corpo- rate documentation listed in Section 6 above shall be provided to the Town as soon as practicable after approval, but in any event not later than one calendar week after they become effective. Amendments that reduce the insurance cov- erages below- the minimums set forth in Section 5 above or that in the Town's 04452736.DOCX/ hambcr contract FY 17-I8.DOC - 3 reasonable opinion materially affect the Chamber's ability to deliver the out- puts set forth in section 2 above constitute default for which Town may with- hold payment until Chamber restores the minimum insurance coverages or re- stores Chamber's ability to deliver the outputs. Section 8. Default and Dispute Resolution. If either Party defaults (the "Defaulting Party") with respect to any of that Party's obligations under this Agreement, the other Party (the "Non-Defaulting Party") shall be entitled to give written notice in the manner prescribed in section 10 below to the Default- ing Party, stating the nature of the default claimed and demanding that the de- fault be corrected. The Defaulting Party shall then have 20 days from the date of the notice within which to cure the default. If any default is not cured within 20 days, then the Non-Defaulting Party shall be entitled to begin the mediation and arbitration proceedings set forth in paragraphs 8.1 and 8.2 below. 8.1. Mediation. If there is a dispute under this Agreement which the Parties cannot resolve among themselves, the Parties agree that there shall be a 21-day moratorium on arbitration during which time the Par- ties agree to attempt to settle the dispute by nonbinding mediation before commencement of arbitration. The mediation shall be held under the commercial mediation rules of the American Arbitration Association. The matter in dispute shall be submitted to a mediator mutually selected by Chamber and Town. If the Parties cannot agree upon the selection of a mediator within seven days, then within three days thereafter Town shall (on its behalf and on behalf of Chamber) request the presiding judge of the Superior Court in and for the County of Pima, State of Arizona, to appoint an independent mediator. The cost of mediation shall be divided equally between the mediating Parties. The results of the mediation shall be nonbinding on the Parties, and any Party shall be free to initiate arbi- tration after the moratorium period. 8.2. Arbitration. If mediation (paragraph 8.1 above) fails to result in resolution of the dispute, the dispute, controversy, claim or cause of ac- tion arising out of or relating to this Agreement shall be settled by sub- mission of the matter by all Parties to binding arbitration in accordance with the rules of the American Arbitration Association and the Arizona Uniform Arbitration Act, A.R.S. § 12-501 et seq., and judgment upon the award rendered by the arbitrator(s) may be entered in a court having ju- risdiction. Section 9. Indemnification.. Chamber agrees to defend, save, hold harm- less, and indemnify Town, its officials, employees, agents, successors, and as- signs from and against any and all manner of claims, suits, lawsuits, action or actions, causes or causes of action, liabilities, damages, and other claims and demands of whatsoever nature or kind, in law or in equity, in tort or in con- 00052736.DOCX I1Cllanlber contract 1µY 17-18.DOC - 4 - tract, or otherwise caused by or resulting from Chamber's errors, omissions, or negligent acts in the performance of activities pursuant to this Agreement. Section 10. Manner of Serves. All notices, filings, consents, approvals and other communications provided for in or given in connection with this Agreement shall be validly given, filed, made, transmitted or served if in writ- ing and delivered personally or sent by registered or certified United States mail, postage prepaid, to (or to such other addresses as any Party may from time to time designate in writing and deliver in a like manner): To Town: TOWN OF MARANA Director of Economic Development and Tourism 11555 west Civic Center Drive, Building A3 Marana, Arizona 85653 With a copy to: TOWN OF MARANA Town Attorney 11555 west Civic Center Drive Building A3 Marana, Arizona 85653 To Chamber: MARANA CHAMBER OF COMMERCE,INC. President and CEO 13881 North Casa Grande Highway Marana, Arizona 85653 Section 11. waiver. No delay in exercising any right or remedy shall constitute a waiver of that right or remedy, and no waiver by Town or Cham- ber of the breach of any term of this Agreement shall be construed as a waiver of any preceding or succeeding breach of the same or any other term of this Agreement. Section 12. Attorney's Fees. If any Party brings a lawsuit against any other Party to enforce any of the terms of this Agreement, or by reason of any breach or default of this Agreement, the prevailing Party shall be paid all rea- sonable costs and reasonable attorneys' fees by the other Party, in an amount determined by the court and not by the jury. Nothing in the use of the word "'lawsuit" in the preceding sentence shall constitute a waiver, requiring dis- putes to be resolved by binding arbitration. Section 13. I- eadgs. The descriptive headings of this Agreement are in- serted to assist in understanding the meaning and construction of this Agree- ment. 00052736.DOCx I1 Chamber contract FY 17-18.DOC - 5 - Section 14. Recitals. The Recitals set forth at the beginning of this Agreement are hereby acknowledged, confirmed to be accurate and incorpo- rated here. Section 15, Exhibits. Any exhibit attached to this Agreement shall be deemed to have been incorporated in this Agreement by reference with the sante force and effect as if fully set forth in the body of this Agreement. Section 16. Time Essence. Time is of the essence for purposes of this Agreement. Section 17. No Assignment. Chamber's obligations under this Agree- ment may not be assigned without the written consent of the Town Manager or designee. Section 18. No Partnership and Third Parties. It is not intended by this Agreement to, and nothing contained in this Agreement shall, create any part- nership, joint venture or other arrangement between Town and Chamber. No term or provision of this Agreement is intended to, or shall be for the benefit of any person, firm, organization or corporation not a party to this Agreement, and no such other person, firm, organization or corporation shall have any right or cause of action under this Agreement. Section 19. other Instruments. Each Party shall, promptly upon the re- quest of the other, have acknowledged and delivered to the other any and all further instruments and assurances reasonably requested or appropriate to ev- idence or give effect to the provisions of this Agreement. Section 20. Imposition of Dut by Law. This Agreement does not relieve any Party of any obligation or responsibility imposed upon it by law. Section 21. Entire^ Agreement. This Agreement constitutes the entire agreement between the Parties pertaining to the subject matter of this Agree- ment. All prior and contemporaneous agreements, representation and under- standing of the Parties, oral or written, are hereby superseded and merged in this Agreement. Section 22. Amendments to A regiment. No change or addition shall be made to this Agreement except by a written amendment executed by the Par- ties. The Parties agree to cooperate and in good faith pursue any amendments to this Agreement that are reasonably necessary to accomplish the goals ex- pressed by this Agreement. Section 23. Good Standin • Authority. Chamber represents and warrants to Town that it is duly formed and validly existing under the laws of the State of Arizona. Town represents and warrants to Chamber that it is an Arizona municipal corporation with authority to enter into this Agreement under appli- cable state laws. Each Party represents and warrants that the individual execut- 00052736.DOCX I1 Chamber contract FY 17M 1 S.DOC - 6 - ing this Agreement on its behalf is authorized and empowered to bind the Par- ty on whose behalf each such individual is signing. Section 24. SeverabitY. If any provision of this Agreement is declared void or unenforceable, it shall be severed from the remainder of this Agree- ment, which shall otherwise remain in full force and effect. Section 25. Governing Laver. This Agreement is entered into in Arizona and shall be construed and interpreted under the laws of Arizona, and the Par- ties agree that any litigation or arbitration shall take place in Pima County, Ari- zona. Section 26. Interpretation. This Agreement has been negotiated by Town and Chamber, and no Party shall be deemed to have drafted this Agreement for purposes of construing any portion of this Agreement for or against any Party. Section 27. Force MgJeure. If any Party is unable to perform under this Agreement by reason of "force majeure," then the failure to perform shall not constitute a default under this Agreement as long as the non-performing Party uses its best effort to remedy with all reasonable speed the event or condition causing the non-performance and performance can be restored within a rea- sonable amount of time. "Force majeure" means any condition or event not reasonably within the control of a Party, including without limitation, "acts of Cod," strikes, lock-outs, or other disturbances of employer/employee relations; acts of public enemies; orders or restraints of any kind of government of the United States or any state thereof or any of their departments, agencies, or offi- cials, or of any civil or military authority; insurrection; civil disturbances; riots; epidemics, landslides, lightning, earthquakes; subsidence; fires, hurricanes; storms; droughts; floods; arrests, restraints of government and of people; ex- plosions; and partial or entire failure of utilities. Section 28. Conflict of Interest. This Agreement is subject to A.R.S. § 38-571 which provides for cancellation of contracts by government en- tities in certain instances involving conflicts of interest. Section 29. Imrni ration Laws. Chamber warrants that it, and any sub- contractor who performs any work for Chamber under this Agreement, will at all times comply with all federal immigration laws and regulations that relate to its employees and with Arizona Revised Statutes section (A.R.S. §) 23-214 (A.). Chamber acknowledges that pursuant to A.R.S. § 41-4401 and effec- tive September 30, 2008, a breach of this warranty is a material breach of this Agreement subject to penalties up to and including termination of this Agree- ment, and that Town retains the legal right to inspect the papers of any em- ployee who works on the Agreement to ensure compliance with this warranty. 0005273 6.DOCX 1 i cliaiilber coaitract I�Y 17-I S.DOC - 7 - Section 30. Israel Boycott Divestments. Chamber certifies that it is not currently engaged in, and agrees for the duration of this Agreement to not en- gage in,, a boycott of Israel as defined by A.R.S. §35-393. Section 31. Effective Date; Term. This Agreement is effective on the date of the last Party's signature below and shall automatically terminate and shall thereafter be void for all purposes on July 1, 2018, unless sooner terminated by the mutual consent of the Parties. IN WITNESS WHEREOF, the Parties have executed this agreement as of the date set forth below their respective signatures. Town: Chamber: THE TOWN OF MARANA, MARANA CHAMBER OF COMMERCE,,INC.,, an Arizona municipal corporation an Arizona 501(c)(6) non-profit corpora- tion _Wolf By: By: Ed 14onea, Mayor Printed: 4:E;Z Its: Date: Date: ATTEST: Jo -elyn C. nson, Town Clerk APPROVE AS TO FORM: r r Cas jown Att Y EXHIBITS A. Payment Request Form B. Quarterly Report Form 00052736.17OCX/lChamber contract FY 17-18.DOC MARANA TOWN OF MARANA EXHIBIT A - PAYMENT REQUEST FORM [FY 2017-2018) Agency/Contractor: Marana chamber of commerce Inc. Project Name: Visitor's Center O erations Prepared by: Name: Title: Authorized by: Authorized Signer Date: Period Reimbursement Requested For: Payment Number: Expenditures This Period: + -Adjustments (Program Income/Other): Net Request This Period: Line Approved Expenditures Expenditures Item Line Item Description Budget (A) This Period (B) Prior Periods (C) Balance (D) 1 . Services Support $ 45,000.00 $ -0- $ -OM $ 45,000.00 2. 3. 4. 5. TOTAL (must total Town of Marana award) $ $ $ $ NOTE: For each line item, the figures in columns (B), (C), and (D) must total the figure in column (A). MANAGER APPROVAL: QUARTERLY REPORT RECEIVED: D YES DATE: FINANCE APPROVAL: CHECK NUMBER: DATE: All requests for budget changes are required to be submitted in writing and approved by Economic Development and Tourism. Changes will only be allowed as long as the total dollar amount contracted for remains the same, the costs are eligible and the 20%administrative cap is not exceeded. Failure to submit timely quarterly performance measures reports may delay the processing of payment requests. 40052736.I)UC~X I1