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HomeMy WebLinkAbout06/20/2017 Regular Council Meeting Minutes MAPANA A-Z ESTABLISHED 1977 MARANA TOWN COUNCIL REGULAR COUNCIL MEETING 11555 W. Civic Center Drive, Marana, Arizona 55653 Council Chambers, June 20, 2017, at or after 7:00 PM Ed Honea, Mayor .Ion Post, vice Mayor David Bowen, Council Member Patti Comerford, Council Member Herb Kai, Council Member Carol McGorray, Council Member Roxanne Ziegler, Council Member AMENDED JUNE 19, 2017 at 3:30 p.m. REGULAR COUNCIL MEETING CALL TO ORDER AND ROLL CALL. Mayor Honea called the meeting to order at 7:00 p.m. Town Clerk Bronson called roll. Council Member Kai was excused, and Council Member McGorray participated by phone. There was a quorum present. PLEDGE OF ALLEGIANCEIINVOCATIONIMOMENT OF SILENCE. Led by Mayor Honea. APPROVAL OF AGENDA. Motion to approve the agenda as amended and moving item A10 to Al by Council Member Comerford, second by Vice Mayor Post. Passed unanimously 6-0. CALL TO THE PUBLIC. There were no speaker cards presented. PROCLAMATIONS I Proclaiming July 2017 as Parks and Recreation Month (Jocelyn C. Bronson). Ms. Bronson read the proclamation and Mayor Honea presented the proclamation to the Parks and Recreation ecreation F.toff. June 20,2017 Regular Council Meeting Minutes 1 MAYOR AN]) COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS. No reports. MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS. Mr. Davidson noted that this is the last meeting until ,August unless a critical matter arises. He also noted that the annual Star Spangled Spectacular is coning up on July 0' at Crossroads District Park beginning at 5:00 p.m. and continuing through the fireworks which are scheduled for 9:00 p.m. PRESENTATIONS Pi Relating to Development; presentation regarding land use assumptions and infrastructure improvements plans related to the Town's 2017 development impact fees for roads, parks, water, and wastewater capital infrastructure (Keith Brann). Mr. Brann began by noting that as prescribed by state law, this will begin a long series of hearings. On June 2 a public notice was posted stating intent to implement new impact fees. We will be conducting a public hearing in .August. He gave a brief summary of the use of impact fees, noting that the formula for determining impact fees are basically growth paying for itself based on existing levels of service and how many people are using services. Impact fees cannot be used for daily operations and maintenance—only for new construction or to expand services that we already have. Based upon a change in state law in 2013, we have to forecast growth in 10-year cycles. Every time we want to change the fee, we have to restudy the fee. We have done growth projections for 10 years and we have determined what infrastructure is needed to serve that growth, and then we have to determine how much of that growth in that 10-year cycle is attributable to that. We also have to take into account any credits occurring for any revenue sources. .All projections are then turned over to consultants to prepare models for the needed infrastructure. In the case of transportation fees, we have three service areas. State law tells you that you should divide your impact fees up by zones as much as possible, and the water service areas are generally divided up amongst the isolated water systems. In the case of the parks fee, we have a town-wide fee because our parks programs are used town-wide at any park. Back to transportation, the most important factor is the equivalent dwelling units factor (EDU's) which he then enumerated. From that modeling we come up with the number of projects needed to serve the growth in the area broken down by the three zones mentioned earlier. Those projects were presented in more detail. The cost associated with those projects form the IIP costs, and we also have the EDU factors. Once those are approved we move on to the final phase which is calculating the impact fee per rooftop, and then that rooftop fee translates into the EDU factors for everyone. Mr. Brann noted that that was the end of the transportation piece and he would move on to Parks and then have Mr. Kmiec present on the wet utilities. Mr. Brann noted that the Parks development impact fees work slightly different from the transportation of sewer fees in that it doesn't necessarily look at the overall EDU list as much as it does the current level of service. To develop this fee, we take all the Park assets and divide then by our current population. Then we take the amount of expected residences and attempt to project the same level of service from the growth projections to our new population. Based on those numbers we get a list of Park projects and related costs. These are projects that could be constructed today or possibly have some debt service for new projects we see on the horizon. June 20,2017 Regular Council Meeting Minutes 2 John. Kmiec then discussed the process for the water fees. There are three main water fees — water infrastructure, water resource and the sewer infrastructure plan. He began with the water infrastructure benefit areas, noting that half the town is served by Tucson water which means Marana Water numbers must be refined even more. Growth projections are slightly over 6,000 EDU's. There are two major growth areas— one is north Marana and the other is the Twin Pears Benefit Area. The identified projects are the same as identified in 2013-14 -- the San Lucas Interconnect, a booster station for the interchange area around Tangerine and 1-10, and establishing a new well and a new reservoir at the Marana Park area site as well as putting in a 24-inch pipeline north of Marana Road on Sanders. On the water side, there will be two major interconnect projects in the Twin Peaks area where we will have major growth. One of those is connecting Continental Reserve with Picture Rocks, and interconnecting Continental Deserve with the Hartman system on the east and west side of I-10 to make one system. Some of the projects we will need to reimburse the developers for, so they are credited moving forward. That is how we are going to calculate with our economist what those new water infrastructure fees will be for those areas. The next part of the portfolio is the resource development fee which applies to all water customers, and the projects we have identified for those include some from the past and some new ones. In 20I3-14 after the settlement with Pima County on the wastewater acquisition, a decision was made to have the water resource fee share 50 percent of the reimbursement for the plant acquisition as well as the sewer impact fee shares the other 50 percent. The effluent or recycled water is a renewable water resource that all water customers will benefit from which is why the fee is being shared that way. We are still pending the allocation of non-Indian agriculture CAP water. That has been held up at the state and federal levels. That was in our last fee that we've been collecting for as well as the new CAP purchase we did with Avra water. All those will go into making up the water resource development fee. The last piece is our sewer infrastructure fee. We are dividing up our benefit area slightly with a southern benefit area and a northern area due to a small project we're going to have on the collection system where we are identifying choke points depending on how the growth in north Marana moves forward. The County never did a master plan for the Marana service area, but we are in need of one for our collection system so that we can make proper capital investments in the future, identifying where those projects are so that we can have conversations with developers. Mr. Brann concluded by presenting the timeline and noting that staff has reached out to various stakeholder groups to comment during the public hearing period which has been noticed for August 1, 2017. We have to wait a minimum of 30 days before bringing it back for council action. Should it be approved by Council, staff then will publish a Notice of Intent to implement the new impact fees, and then there are various waiting periods and another Council action on the ,various impact fees. Then there is a statutory 75-day minimum wait. It will be February before we have a new fee, or we can accelerate that schedule if there is a desire by Council for more hearings. The 75--day wait only applies for a new or increased fee. If any study shows that Our impact fees should go down, they go down immediately, and that is a benefit to the development community. CONSENT AGENDA. Motion to approve by Council Member Bowen, second by Vice Mayor ]lost. Passed un apt i'mo usly 6-0. June 20,2017 Regular Council Meeting Minutes 3 C1 Resolution No. 2017-052: Relating to Special Events; approving and authorizing the Mayor to execute an agreement between the Town of Marana and Perimeter Bicycling Association of America, Inc. regarding financial support for the 2017 El Tour 28-Mile event (Chris Saunders) C2 Resolution No. 2017053: Relating to Parks and Recreation; approving and authorizing the Mayor to execute an intergovernmental agreement between the Pima County Regional Flood Control District and the Town of Marana for construction, operation, and maintenance of a disc golf course (Cynthia Nemeth-Briehn) C3 Resolution No. 2017-054: Relating to Municipal Court; approving and authorizing the Mayor to execute an intergovernmental agreement between the Town of Marana and Pima County for provision of video-court hearings of municipal prisoners for 20172018 (Laine Sklar) C4 Resolution No. 2017.055: Relating to Development; approving a final plat for Gladden Farms Blocks 14 & 15 Phase II Lots 71-138 and Common Areas A-3, A--45 B-8 — B-12 and C-1 located south of Tangerine Farms Road and north of Gladden Farms Community Park (Steven Vasquez) C5 Resolution No. 2017056: Relating to Development; accepting for maintenance certain public water improvements serving willow Vista Subdivision at the southeast corner of Sandy Desert Trail and Cortaro Farms Road (Jennifer Christelman) C6 Resolution No. 2017-057: Relating to Public Safety; approving and authorizing the Mayor to execute an intergovernmental agreement between the Town of Marana and Pima County for Pima County wireless Integrated Network (PCwINN) subscriber services (Carl Drescher) C7 ordinance No. 2017.015: Relating to Marana Regional Airport; amending Title 15 (Marana Regional Airport) of the Marana Town Code by replacing existing Title 15 with a comprehensive rewrite of Title 15; and designating an effective date (Steve Miller) Resolution No. 2017-058: Relating to Marana Regional Airport; declaring as a public record filed with the Town Clerk the comprehensive rewrite of Marana Town Code Title 15 (Marana Regional Airport) adopted by ordinance No. 2017.015 (Steve Miller) C8 Resolution No. 2017066: Relating to Municipal Court; approving and authorizing the Mayor to execute an intergovernmental agreement between Pima County and the Town of Marana for payment for the incarceration of municipal prisoners for the period of July 1, 2017 through June 30, 2018 (Libby Shelton) C9 Approval of the June 6, 2017 Regular Council Meeting Minutes (Jocelyn C. Bronson) LIQUOR LICENSES Ll Relating to Liquor Licenses; recommendation to the Arizona Department of Liquor Licenses and Control regarding an Acquisition of Control, Series #10 Beer and wine store liquor June 20,2017 Regular Council Meeting Minutes 4 license application submitted by Andrea Dahlman Lewkowitz on behalf of Walgreens #05156, located at 7800 N. Cortaro Road, Marana, Arizona 85743 (Jocelyn C. Bronson). Motion to approve by Council Member McGorray, second by Vice Mayor Post. Passed unanimously 6-0. L2 Relating to Liquor Licenses; recommendation to the Arizona Department of Liquor Licenses and Control regarding an Acquisition of Control Series #10 Beer and wine Store liquor license application submitted by Andrea Dahlman Lewkowitz on behalf of Walgreens #07209, located at 3800 W. Ina Road, Marana, Arizona 55741 (Jocelyn C. Bronson) Motion to approve by Council Member McGorray, second by Vice Mayor.Post. Passed unanimously 6-0. L.3 Relating to Liquor Licenses; recommendation to the Arizona Department of Liquor Licenses and Control regarding an Acquisition of Control Series #9 Liquor Store liquor license application submitted by Andrea Dahlman Lewkowitz on behalf of Walgreens #9952, located at 12050 N. Dove Mountain Blvd., Marana, Arizona 85653 (Jocelyn C. Bronson) Motion to approve by Council.Meniber McGorray, secondby Vice Mayor Post. Passed unanimously 6-0. L4 Relating to Liquor Licenses; recommendation to the Arizona Department of Liquor Licenses and Control regarding a special event liquor license application submitted by Marr. A. Trach on behalf of Harley-Davidson of Tucson for RideNow/CAG Charitable Foundation to be held on June 29, 2017 (Jocelyn C. Bronson) .Motion to approve by Vice Mayor Post, second by Council Member.Bowen. Passed unanimously 6--0. BOARDS, COMMISSIONS AND COMMITTEES B I Resolution No. 2017-059: Relating to Boards, Commissions and Committees; approving the appointment of George A. Kennedy to the Marana Public Safety Personnel Retirement System local board (Jocelyn C. Bronson). .Motion to approve by Council Member McGorray, second by Vice Mayor Post. Passed unanimously 6--0. B2 Resolution No. 2017-060: Relating to Boards, Commissions and Committees; making appointments to the Planning Commission (Jocelyn C. Bronson) Motion by Council Member McGorray, second by Vice .Mayor Post to approve the appointments of Don Duncan, .Richard Miller and Steve Miklosi to the Planning Commission for terms set to expire June 30, 2021. Passed unanimously. COUNCIL ACTION Al PUBLIC HEARING: Resolution No. 2017-061: Relating to Budget; adopting the Town of Marana's fiscal year 2017-201.8 final budget (Erik Montague). Mayor H[onea opened the public hearing. Mir. Montague made his presentation, noting that the tentative budget was approved on May 16"' which established the expenditure limitation for the town at $200,393,889. There was a minor reduction from om the tentative budget by $532,000 in overall expenditures in the printed materials provided to Council. This was due to a change in the actual carryovers in a couple of projects, and reductions are allowed by state law. L Ie also noted that employees eligible for the performance increase would be getting their checks in early September. All of the statutory requirements have been met regarding publications and public notices. when approved, staff will continue working on the comprehensive budget document for submission to the June 20,2017 Regular Council Meeting Minutes 5 Cjovernment Finance Officers Association for consideration of a budget award which we have been very fortunate to have received in the past. There were no speakers from the public, and Mayor Honea closed the public hearing. Motion to approve by Vice Mayor Dost, second by Council Member Bowen. .Passed unanimously 6-0. A2 Resolution No. 2017-02: Relating to Personnel; approving and adopting amendments to the Town's Personnel Policies and Procedures, revising Chapter 1 - General Employment Rights and Responsibilities, Chapter 2 - Employment Process, Chapter 3 - Classification and Compensation, Chapter 4 - Employment Benefits and Leaves, Chapter 5 - work Rules and Employee Discipline, and Chapter 7 - Safety and Health (Curry C. Hale). Presented by Curry Hale who noted that updating; these policies helps keep there as relevant as possible. He then briefly enumerated the various revisions in each of Chapters 1, 2, 3, 4, 5 and 7. Motion to approve by Council Member Bowen, second by Council Member Comerford. Passed unanimously 0-0. A.3 Resolution No. 2017-063: :Relating to Marana Regional Airport; approving and authorizing the Mayor to execute the Second Amendment to Marana Regional Airport 7.91-.Acre Lease Agreement between the Town of Marana and Pima Aviation, Inc. and the First Amendment to Marana Regional Airport Sky Dive Lease Agreement between the Town of Marana and Pima Aviation, Inc. (Steve Miller). Mr. Miller noted that there are four lease agreements between the town and Pinna Aviation. The two leases presented this evening are for extensions of leases which had expired. He will be coming back to Council in the fall for Council consideration and approval of the final four lease agreements. Motion to approve by Council Member Bowed, second by Vice Mayor Fast. Passed unanimously 6-0. A.4 PUBLIC HEARING: Resolution No. GFC.FD 2017-02: [Marana Town Council acting as the Gladden Farms Community Facilities District Board of Directors]: A. Resolution of the District Board of the Gladden farms Community Facilities District, Pinna County, Arizona, approving the final budget for the Gladden Farms Community Facilities District for the fiscal year beginning July 1, 2017 and ending .lune 30, 2018 (Erik Montague). Chair 1-lonea opened the public hearing. Mr. Montague presented the item and noted that the budget before Council establishes the overall expenditure limit in the amount of$2,049,643. There were no speakers and Mayor Honea closed the public hearing. Motion by Vice Chair Fast, second by.Board Member Bowen. Passed unanimously 6-0. A5 PUBLIC HEARING: Resolution No. GFCFD2 2017-02: [MaranaTown Council acting as the Gladder. Farms (Phase 11) Community Facilities District Board of Directors]: A. Resolution of the District Board of the Gladden Farms (Phase 11) Community Facilities District, Pinna County, Arizona, approving the final budget for the Gladden Farms (Phase 11) Community Facilities District for the fiscal year beginning July 1, 2017 and ending June 30, 2018 (Erik Montague) Chair Honea opened the public hearing. Presented by Erik Montague, who noted that if the item is approved, 1t would establish an expenditure limit for the district of$213. There were no speakers and Mayor 13onea closed the public hearing. Motion by Vice Chair.Bost, second by Board Member Bowen. Passed unanimously 6-0. A6 PUBLIC HEARING: Resolution No. SSC:FD 201702: [Marana Town Council acting as the Saguaro Springs Community Facilities District Board of Directors]: A Resolution of the June 20,2017 Regular Council Meeting Minutes 6 District Board of the Saguaro Springs Community Facilities District, Pima County, Arizona, approving the final budget for the Saguaro Springs Community Facilities District for the fiscal year beginning July 1, 2017 and ending June 30, 2018 (Erik Montague) Chair Hohea opened the public:hearing. Presented by Erik Montague, who noted that if the item is approved, it would establish an expenditure limit for the district of$4,892,000. There were no speakers and Mayor Honea closed the public hearing. Motion by Vice Chair.Post, second by Board Member Bowen. ]Passed unanimously 6-0. A7 PUBLIC HEARING-: Resolution No. VFCFD 201702: [Marana Town Council acting as the Vanderbilt Farms Community Facilities District Board of Directors]: A. Resolution of the District Board of the Vanderbilt Farms Community Facilities District, Pima County, Arizona, approving the final budget for the Vanderbilt Farms Community Facilities District for the fiscal year beginning July 1, 2017 and ending June 30, 2018 (Erik Montague). Mayor Honea opened the public hearing. Mr. Montague noted that the district is anticipating only the maintenance and operations levy. No significant issuance of debt is expected. There being no speakers, Mayor Honea closed the public hearing. Motion by Vice Chair.Post, second by Board Member Bowen. Passed unanilliously 6-0. A8 Resolution No. 2017-064: Relating to Economic ]Development; approving and authorizing the Mayor to execute a funding agreement between the Town of Marana and the Marana Chamber of Commerce, Inc. for fiscal Year 2017-2018 to support the operation of the Marana visitor Center and provision of services to the Marana community (Curt woody). Presented by Gilbert Davidson who noted that there are no contract changes and that the partnership between the town and the Chamber is very strong and beneficial, Motion to approve by Council Member Comerford, second by Council Member Bowen. .Passed unanimously 6-0. A.9 Resolution No. 2017-065: Relating to Administration; approving and authorizing the Mayor to execute an Employment Agreement between the Town of Marana and Town Manager Gilbert Davidson (Jane Fairall). .Motion to approve by mice Mayor Fast with the.following changes: to amend the salary as Previously stated front $195,000 to $200,000 in th e f first year, and $200,000 in the second year, and increase to 125 hours the vacation time buy-back. Second by Council Member Comerford. The.Mayor called for discussion. The notion passed 5-1 with Council Member Ziegler voting nay. A10 Resolution No. 2017-067: Relating to Public Works; authorizing the acquisition of lands and property rights needed for the Adonis Road Extension, Town of Marana Project No. ST059 (Keith Brann). Presented by Mr. Brann, who noted that at a previous meeting when various alignment options were presented, Council indicated that they did not approve of the alignment being tucked up against the railroad intersection proximities close to the interchange that would support a roundabout, but felt strongly about using a signalized intersection. Staff met with consultants and refined the alignment and were able to achieve an alignment against the eastern boundary of the CAP easement. There were also discussions with CAP staff to find out: if you create an inscribed parcel by the alignment of about 10 acres which staff thought would be helpful for some of the developers. He referenced the west Side Retail under construction at Arizona Pavilions which is about 10 acres. However, the CAP does not want to consider a parking lot over their easement, so the 1.0 acres becomes five and starts to become an unusable property. The decision was made that since the geometries allow that alignment as tight as we ,June 20,2017 Regular Council Meeting Minutes 7 can get it, it will be a bit of a no-man's land with just some landscaping. The alignment presented to Council does provide a quarter mile intersection from the ramp of the 1-10 interchange, and it does go through the middle of the Mandar ina property before following the previous established alignments of the Tortolita Shadows property. The resolution before Council gives staff the authorization to seek appraisals and make offers for real estate acquisition all the way up to condemnation if necessary to secure the right of way. Staff is still in discussions with various landowners to get land dedicated as much as possible and still. in discussions with the villages of Tortolita to find out if they would do the final design for the construction of the alignment. This resolution is one of the steps in moving along the right of way clearance portion of a capital project before obtaining the land acquisitions. Katharine Temple, on behalf of San Lucas residents, expressed her appreciation that the town was going forward with this project and asked Council to again review and consider the Missile Base Road escape equation she had previously provided. Motion to approve by Vice Mayor.Fast, second by Council Member Bowen. Passed unaninxously 6-0. ITEMS FOR DISCUSSIONIPOSSIBLE ,ACTION DI Relating to Legislation and Government Actions; discussion and possible action regarding all pending state, federal, and local legislation/government actions and on recent and upcoming meetings of the other governmental bodies (Gilbert Davidson) EXECUTIVE SESSIONS Pursuant to A.R.S. § 38-431.03, the Town Council may vote to go into executive session, which will not be open to the public, to discuss certain matters. El Executive Session pursuant to A.R.S. §38-431.03 (A)(3), Council may ask for discussion or consultation for legal advice with the Town Attorney concerning any matter listed on this agenda. E2 Executive Session pursuant to A.R.S. § 38-431.03 (A)(1) for discussion, consideration and possible interviews of candidates for appointment to the Planning Commission. E3 Executive Session pursuant to A.R.S. § 38-431.03 (A)(1) for discussion, consideration and possible interview of George A. Kennedy, candidate for appointment to the Public Safety Personnel Retirement System local board. E4 Executive Session pursuant to A.R.S, §38-431.03 (A)(1) to discuss and evaluate the performance of Town Manager Gilbert Davidson. FUTURE AGENDAS ITEMS Notwithstanding the mayor's discretion regarding the items to be placed on the agenda, if three or more Council members request that an item be placed on the agenda, it must be placed on the agenda for the second regular Town Council meeting after the date of the request, pursuant to Marana Town Code Section 2-4-2(B). .lune 20,2017 Regular Council Meeting Minutes 8 AD.JOURNMENT CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the Marano. Town Council meeting held on June 20, 2017. 1 further certify that a quorurn was present. celyn C ronson, Town Clerk ""INO MARANA AZ F S TA B 1,1 S H F D I q 7'1 June 20,2017 Regular Council Meeting Minutes 9