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Home My WebLink About08/01/2017 Regular Council Meeting Minutes ............. MARANA AZ ESTABLISHED 1977 MARANA TOWN COUNCIL REGULAR COUNCII-, MEETING 115 5 5 W. Civic Center Drive, Marana, Arizona 8 5 65 3 Council Chambers,, August 1, 2017, at or after 7:00 PM Ed Honea, Mayor Jon Post, Vice Mayor David Bowen, Council Member Patti Comerford, Council Member Herb Kai, Council Member Carol McGorray, Council Member Roxanne Ziegler, Council Member REGULAR COUNCIL MEETING CALL "1"0 ORDER AND ROLL CALL. Mayor Honea called the meeting to order at 7:01 p.m. Town Clerk Bronson called roll. All Council Members were present. PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE., Led by Mayor Honea. APPROVAL OF AGENDA. Motion to approve by Council Mevniber Ifiti, second by Council Member McGorray. Passed unanimously, CALL TO THE PUBLIC, Cheryl Horvath, Executive Assistant Fire Chief for Golder Ranch Fire District, gave a brief update on the consolidation of Mountain Vista Fire District with Golder Ranch Fire which is primarily for the benefit of residents. There is no change in. service levels. Mountain Vista Fire District no longer exists. PROCLAMATIONS P1. Proclaiming the month of August 2017 as Drowning Impact Awareness Month (Jocelyn C. Bronson) Ms. Bronson read the proclamation, and Captain Brian Keeley, Public Information Officer for Northwest Fire, made a few remarks and accepted the proclamation. August 1,2017 Regular Council Meeting Minutes I MAYOR AND COUNCIL REPORTS: SUMMARY of CURRENT EVENTS. Council Member Bowen congratulated Chief Horvath on the seamless consolidation process between the two fire districts. Council Member Comerford thanked staff for a great 4"' of July celebration. MANAGER'S REPORT: SUMMARY of CURRENT EVENTS. Gilbert Davidson welcomed everyone back after a hiatus during July. He announced that the regular Council Meetings would resume and would include several study sessions over the next few months. PRESENTATIONS CONSENT .AGENDA. Motion to approve by Viae Mayor Post, second by Council Member Ziegler. Passed unanimously. CI. Resolution No. 2017-068: Relating to Utilities; approving and authorizing the water Director to execute a Joint Funding .Agreement with the U.S. Department of Interior, United States Geological Survey to continue from July 1, 2017 through dune 30, 2020 the study entitled Aquifer-Storage Change and Land -Surface Elevation Change Monitoring in the Tucson Active Management Area (John Kmiec) C2 resolution No. 2017-069: Relating to the Police Department; approving and authorizing the Town Manager to execute a High Intensity Drug Trafficking Area (HIDTA) grant agreement between the City of Tucson (COT) and the '`own of M:arana to receive funding under COT Chant Number FIT-17-2707 (Lisa Shafer) C3 Resolution No. 2017-070; Relating to Development; approving a release of assurances for Gladden Farms Blocks 14 & 15 Lots I through 70 and accepting public improvements for maintenance (Keith Brann) C4 Resolution No. 2017-071: Relating to Development; approving a final plat for Saguaro Ranch I-B, Lots 97-100 and Common Area ".A." located northeast of the north terminus of Thornydale Road (Brian D. Varney) C5 Resolution No. 2017072: Relating to Development; approving a preliminary plat for Saguaro Bloom Block I Lots 1-395 and Common Areas A, B and C; located south of the intersection of Lambert Lane and. Airline Drive (Shannon Shula) C6 Resolution No. 2017073: Relating to the Police Department; approving and authorizing the Mayor to execute a service agreement with the Marana Unified School District to provide a School Resource officer in support:of the District's School Safety Program (Starla.Anderson) C7 Resolution No. 2017-074: Relating to Public Works; ratifying the Town Engineer's authority to sign an �asement Amendment and Encroachment Agreement" with Bl. Paso Natural Gas Company to accommodate construction of the new M:arana Police Department building; and confirming the authority of the Town Manager and Town Engineer to sign any other documents necessary or beneficial to facilitate the construction of the new Marana Police Department building (Frank Cassidy) August 1,2017 Regular Council Meeting Minutes 2 C✓8 Resolution No. 2017-075: Relating to Development; approving and authorizing the Mayor to sign the Settlement Agreement and Release of Claims with CalPortland Company and D, R. porton, Inc. (Frani Cassidy) C9 Approval of ;lune 6, 2017 Council Committee for Planning Commission and Board of Adjustment Appointments Meeting Minutes (Jocelyn C. Bronson) Colo .Approval of June 20, 2017 Regular Council Meeting Minutes (Jocelyn C. Bronson) C1.I Approval. of July 24, 2017 Marana Municipal Property Corporation Board of Directors Meeting Minutes (Jocelyn C. Bronson) LIQUOR LICENSES BOARDS, COMMISSIONS AND COMMITTEES COUNCIL ACTION Al Relating to Development; Public Hearing regarding land use assumptions and infrastructure improvements plans related to the Town's 2017 development impact fees for roads, parks, water, and wastewater capital infrastructure (Keith Brann). Mayor Honea opened the public hearing. Keith Branny began with a brief overview of the land use assumptions for impact fees and noted that this is the formal public hearing. The presentation is essentially the same presentation that was given at the last study session in June, 2017. Due to the fact that the audience is primarily staff or stakeholders, he omitted impact fee theory and went directly to the numbers. Land use assumptions is a key part of the proposal, and the percent increase in growth that we are looking for in the next 10-year cycle is within about a percentage point of the last impact fee study for residential. what has changed slightly is less commercial growth. The reason for that is that the last 10-year cycle done in 2013, there was an expectation for growth with the mall and the development of the Twin Peaks interchange and build out of the rest of the Continental Ranch retail. Those gains have now been realized, and we don't see those types of gains every year. we are still using the same three benefit areas from before. The last time we studied all three areas, we did not implement a fee in the northwest and let that fee expire. However, we re-affirmed the fee in the south. As part of the next cycle, we will reexamine whether to implement a northwest fee, re-affirrn the south or just start with a new south fee. He then discussed the transportation projects we have. Nothing has changed from the study session. These projects were also unveiled to the stakeholders. we have approximately $19M in the northwest benefit area, $20M: in the northeast and $28M in the south. These are made of various projects that we are confident will be built within. the next 10-year cycle from new construction such as Marana Main Street or Tangerine Road Phase 2 or Twin Peaks Rattlesnake Pass. The rest of the funding is built up of legacy and capacity projects. Legacy projects have already been built, and we have impact fee credit obligations to the developments, so we have taken that impact credit obligation and multiplied it by the number of unbuilt lots. we have to pay it if we implement a fee, so we need to carry that f*or ward as a burden to the program. "I'he capacity improvements are those roads that we expanded well beyond their needed capacity, so August 1,2017 Regular Council Meeting Minutes 3 as development comes in behind and takes advantage of that capacity, we will assess some C impact fee to recover those costs. On the parks side, the methodology is slightly different because it is a consumption-based model where we take the current population and divide that into the current value of our assets to come up with a per capita cost. We multiply that number times the 10-year cycle of residential development to come up with a budget for the parks program.. Then we assign various projects within the parks capital improvement program made up of active recreation and trails. John Kmiec then gave an overview of the various aspects for water utilities, noting that the water department has three essential. impact fees. One is related to water infrastructure, one is related to water resources and the third is related to the sewer system. Within. the water infrastructure, we have to identify within the benefit areas how they are managed with the growth in those individual areas as opposed to the water resource fee which he'll discuss later, and the sewer fee which is applied to all customers across the board. We look at areas where we see some growth occurring. We have the north Marana infrastructure with several projects that are going to allow growth to continue as well as areas that are currently unserved that Will be able to be served. The San Lucas interconnect is in final construction right now. The W+ to X- zone booster station is located near Ventana Medical on Tangerine, the Marana Park well and then adding in more capacity with another 750K gallon reservoir, and later in the process a 24- inch pipeline near the Sanders Grove area. Twin Peaks, the area to the south, Continental Deserve and other neighborhoods in that area as well as the Hartman Vistas area on the east side of I-10, two projects which were identified in 2014 that are still on the books is the interconnect between Continental Deserve and the Hartman Vista connection as well as another interconnect between Continental Reserve and Picture Rocks. So when you lay out all the fees and potential infrastructure projects that we have scheduled, the other item is reimbursements. One is for Saguaro Bloom. And the other is Twin Peaks. Regarding the water resource development fee, this is applied to every Marana Water customer as well as any Tucson Water customer that is part of the IGA agreement we did with Tucson last year. This Tee helps support the water reacquisition of those resources. We have the 50 percent acquisition debt servicing for the wastewater plant as well as the new upgrade debt servicing from a couple of months ago. We have the debt associated with the recharge facility next to the wastewater treatment plant and then the two CAP allotments that we have acquired — the non- Indian allocation which we are still waiting to be released by the federal government, and the Avra Water CAP allotment -- their M & I allotment. Last is the sewer infrastructure fee. We are potentially looking at two benefit areas. We are working with Economist right now to determine if we need that. The two areas are working out to be very similar. As with water infrastructure, we have the acquisition debt servicing of 50 percent. We also see 50 percent of the current expansion as well as collection system improvements that we have identified and a collection system master plan. A master plan has never been done, but is necessary based on all of the 0 developments moving forward. . Mr. Brann summarized with an. updated timeline, including the stakeholder outreach. meeting Which occurred on July 14. We had a very good in-depth discussion with over 10 stakeholders at that meeting. SAHBA, MPA and various home builders were in attendance, Tonight is the formal public hearing for any comments. The next step will be to bring this back for Council's August 1,2017 Regular Council Meeting Minutes 4 pleasure on September 5. If approved by Council, the next step will be the impact fee studies to determine the final impact fee cost. Mayor Honea asked for speakers from the audience and the Council. Mayor Hon.ea closed the public hearing. A.2 Resolution No. 2017--076: Relating to Personnel; approving and adopting amendments to the Town's Personnel Policies and Procedures, revising Chapter 5 - Work. Rules and Employee Discipline; and Chapter 8 - Termination of Employment (Curry C. Hale). Mr. Hale outlined the proposed revision which is to move from having a Personnel Action Review Board (PARE) to a hearing officer process. Employees would still have the appeals process option regarding disciplinary action, but it would be in front of a hearing officer rather than a board. Council Member Ziegler asked who the hearing officer would be. Mr. Hale responded that the hearing officer would be contracted through a procurement process in the Finance Department. .Motion to approve by Vice Mayor Post, second by Council Member Kai. Passed unanimously. ITEMS FOR DISCUSSION/POSSIBLE ACTION D1. Relating to Legislation and Government Actions; discussion and possible action regarding all pending state, federal, and local legislation/government actions and on recent and upcoming meetings of the other governmental bodies (Gilbert Davidson) EXECUTIVE SESSIONS. Motion to ,fro into executive session on item E42 at 7.23 p.m. by Vice Mayor Post, second by Council Member Bowen. Passed unanimously, Council returned to the dais at 7:33 p.m. Mr. Cassidy stated that on item E2, staff is asking for authority to accept the offers of judgment that have been made. Motion to approve by Council Member Bowen, second by Council Member McGorray. Passed unanimously. Pursuant to A.R.S. § 38-431.03, the Town Council may vote to go into executive session, which will not be open to the public, to discuss certain matters. El Executive Session pursuant to A.R.S. §38--431.03 (A)(3), Council may ask for discussion or consultation for legal advice with the Town Attorney concerning any matter listed on this agenda. E2 Executive session pursuant to A.R.S. § 38-431.03(A)(4) for discussion or consultation with the Town's attorneys to consider the 'T'own's position and instruct its attorneys regarding pending offers of judgment in two Tangerine Corridor condemnation cases, entitled Town of Marana v. S i lverbel l Properties Partnership, Pima County Superior Court case number C20161566, and Town of Marana v. HB MM:-East, ]L.f,.C., Pima County Superior Court case number C20163035. FUTURE AGENDA ITEMS August 1,2017 Regular Council Meeting Minutes 5 Notwithstanding the mayor's discretion regarding the items to 'be placed on the agenda, if three or more Council members request that an item be placed on the agenda, it must be placed on the agenda for the second regular Town Council meeting after the date of the request, pursuant to Marana Town Code Section 2-4-2(B). ADJOURNMENI'I W Motion to atUourn at 7:34 p.m. by Vice Mayor Post, second by Council Member Bowen. Passed unanimously. CERTIFICATION I-)ci-eby certify that the foregoing are the true and correct minutes of the Marana Town Council ii-iceting held on August 1, 2017. 1 further certify that a quorum was present. dirodnson, Town Clerk (?X,n - ocelyn CA MARA A AZ F S TA 6 L 1 S H F D I 1�7 7 August 1,2017 Regular Council Meeting Minutes 6