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HomeMy WebLinkAbout10/03/2017 Regular Council Meeting Minutes MAPANA A- ESTA8LISHEa 1 9 7 7 MARANA TOWN COUNCIL REGULAR COUNCIL MEETING 11555 W. Civic Center Drive, Maranal, Arizona 85653 Council Chambers, October 3. 2017, at or after 7:00 PM Ed Honea, Mayor Jon Post, Vice Mayor David Bowen, Council Member Patti Comerford, Council Member Herb Kai, Council Member Carol McGorray, Council Member Roxanne Ziegler, Council Member REGULAR COUNCIL MEETING CALL TO ORDER AND ROLL CALL. Mayor Honea called the meeting to order at 7:00 p.m. Town Clerk Bronson called roll. Vice Mayor Post and Council Members Bowen and Ziegler were excused; there was a quorum present. PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE. Led by Mayor Honea. APPROVAL OF AGENDA. Motion to a rove by Council Member McGorray, second by Council Member Kai. I-)assed unanimously 4-0. CALL TO THE PUBLIC, David Morales spoke regarding the timing of the signal lights when making a left turn at I-10 and Cortaro going east to head back toward Tangerine. He asked if Council or staff could contact ADOT to change the timing so that the left turn had a longer light to allow more traffic through, especially at rush hour. Mayor Hones noted that ADOT had been contacted several times about that signalization, but he would ask staff to look into it again. PROCLAMATIONS MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS. No reports. October 3,2017 Regular Council Meeting Minutes 1 MANAGER'S REPORT: SUMMARY of CURRENT EVENTS. Mir. Davidson noted that the Council Executive Report for September was placed on the dais and is also available on the town's website. PRESENTATION'S PI Relating to Budget; presentation of preliminary year end results (fourth quarter) for the Town's General Fund and other selected m jor funds for the 2016-17 fiscal year (Erik Montague). Mr. Montague began with an overview of the timeline for the audit process. These numbers focus on the general fund and the big three revenues in that fund: sales tax, state shared revenues and licenses, permits & fees. Year over year for sales tax, we ended up 4.6% higher than anticipated or about 105% of budget. For intergovernmental revenues, we are up 17.2%. .A significant piece of that had to do with population growth. our numbers will be increased each year based on the federal census estimates. Development-related revenues are licenses, permits & fees which are also up 8.3%. overall, we ended up at 104% of revenues. For expenditures, the largest operating expense is for personnel and benefits. we ended up just under budget at 97%, which is normal. Contracted services, is about 86%. For whatever reason, we put contingency in that line which accounts for most of that variance. The other variance is other financing rases which includes transfers. In the current budget year, we anticipated about a $2M transfer out of the general fund to the new public safety facility-, but based upon the timing of that there was only about $200K of that spent, so most of that was rolled over into the current fiscal year, overall, we're at about 84%. So, with revenues exceeding expenditures, we will be adding to reserves, anticipating just north of$2M for the general fund reserves. The bed tax fund is a discriminatory, restricted fund to pay for the services we provide for our tourism efforts. we are j ust over $1.1 M collected, or about 126%. In the current budget, we did make some adjustments to refine that number, so hopefully we will be closer next year, but good overall. Expenditures happened largely as expected with a couple of exceptions. There was some capacity for certain studies which didn't happen, but we just added that back to fund balance — estimated to be about $300K. Another significant fund is the Highway User Revenue Fund (HURT) which is the portion of gas taxes that are redistributed back to the community based on population. The revenues carne in as expected. Expenses mostly happened as expected. Most of the anticipated use of reserves in fund balances in that account were associated with one-time capital projects, either as investments in street improvements or the acquisition of some significant and expensive pieces of equipment. We set a target of over $18M from the half cent sales tax fund for the construction of the public safety facility, and the $6M that was adopted in current year's budget was based on the optimistic approach, and we have been trending more closely to the realistic and conservative approach, and we made that adjustment in the next year. The variance shown as 86% is reflective of us being a little more optimistic. we are at about 51% of the funding target and about 61% of the time. we are anticipating about an additional 12-14 months of time that will be needed in order to collect the $18M. Through all of those months, we are within 2% of the conservative estimates. October 3,2017 Regular Council Meeting Minutes 2 Overall, revenues in the water operating fund are above 100%. water sales were higher than expected. There were some other variances, but overall about 116%. Expenses were a little under and had more to do with the timing of the capital outlay than other expenses that have happened. where we anticipated drawing of reserves in this account, we actually added back $1.I M. This will tie into the next item I have on the agenda. water revenues continue to grow in .relation to our accounts growing. Water reclamation or wastewater operating funds were largely as expected. when we presented the budget for 2016-17, we anticipated when the connection was going to occur between the gravity and force main piece to Saguaro Bloom. Based upon the overall tinning of that project and when it actually connected that caused several months of delay that is the reason for most of the variance. Now that we are connected to Saguaro Bloom, those are in the current year's budget.. Expenses happened as we had hoped. CONSENT .AGENDA. Motion to approve by Council Member Kai, second by Council 1. erniber.mac Gorray. Passed un an iuio usl y 4--0. C1 Resolution No. 2017093: Relating to Public warps; approving and authorizing the Mayor to execute Amendment Number I to the Intergovernmental Agreement between the Regional. Transportation .Authority of Pima County and the Town of Marana for Construction of Improvements to Tangerine Road Dove Mountain Boulevard/Twin Peals Road to La Canada Drive (Keith Brann) C2 Approval of Study Session Meeting Minutes from September 12, 2017 and Regular Council Meeting Minutes from September 19, 2017 (Jocelyn C. Bronson) LIQUOR LICENSES Ll Relating to Liquor Licenses; recommendation to the Arizona Department of Liquor Licenses and Control regarding a new license series 12 restaurant liquor license application submitted by Andrea Dahlman Lewkowitz on behalf of MoD Pizza, located at 3780 W. Ina Road, Tucson, Arizona 85741 (Jocelyn C. Bronson). Ms. Bronson noted that the application was reviewed and properly post, and no protests had been received. Staff'recommends approval. Motion to approve by Council Member McCorray, second by Council. Member I(ai. Passed un ori info usly 4-0. L2 .relating to Liquor Licenses, recommendation to the Arizona Department of Liquor Licenses and Control regarding a special event liquor license application submitted by Virgilio `► �J"o`► �'aba, Jr. an hehal f'o f' `t, �`iri�s�ta pr Dornan �:�at iolzc Church fi �r .Parish .lf all f estival to be held on .November 4, 2017 (,Jocelyn C. Bronson). Ms. Bronson noted that the application was reviewed and circulated to affected departments. Staff recommends approval. Motion to approve by Council MemberMcGorray, second by Council Mevinber I(ai. Passed unanimously 4-0. BOARDS, COMMISSIONS AND COMMITTEES COUNCIL ACTION October 3,2017 Regular Council Meeting Minutes 3 Al PUBLIC HEARING: Ordinance No, 2017.018: Relating to Development; amending Marana Land Development Code Title 5 (Zoning), Section 5.12.03 (HI Heavy Industry) to establish a minimum site size and eliminate the minimum parcel size, parcel width, and parcel depth; and designating an effective date (Steven Vasquez). Mayor Honea opened the public hearing. Presented by Steven Vasquez, who noted that various minor amendments have been brought before Council in the past year. The intent was to provide flexibility in development standards of zoning districts to deal with current economic conditions. Staff will continue to propose these amendments as the situation arises and as the comprehensive process of updating the Land Development Code continues. Staff proposes the following amendments to the site intensity standards and developments standards for the HI (heavy industry) zone in Title 5. One is to establish, a minimum site size of one acre, and the other is to eliminate the parcel size as well as the minimum. parcel depth and width. Many areas within the HI zone are commercial retail centers, and with our current standards, subdividing these areas would be difficult or impossible to maintain marketability. Those amendments along with the remaining standards would support flexibility and facilitate orderly development. He then gave an example using the Marana Marketplace site at Thornydale and Orange Grove Roads. There were no questions from the public, and Mayor Honea closed the public hearing. Motion to approve by Council Meamber Kai, second by Council Memher Comerford, Passed unanimously 4-0. A2 PUBLIC HEARING: Ordinance No. 2017.019: Relating to Development; amending Marana Land Development Code Title 16 (Signs), Section 16-08-01 (Signs Exempted from This itle) to revise the regulations pertaining to flags and flagpoles by eliminating flag content restrictions and increasing permissible flagpole heights under most circumstances (Steven Vasquez). Mayor Honea opened the public hearing. Presented by Steven Vasquez who indicated that business community input as well as sign height, technology and case law have brought about some of these amendments. Staff will continue with amendments as the situation arises and as the comprehensive process of updating the Land Development Code continues. Staff proposed the following amendments: the reference to types of flagpoles is removed, and the maximum height of flagpoles is revised. There being no speakers, Mayor Honea closed the public hearing. Motion to approve by Council Member Comerford, second by Council Member Kal. Passed unanimously 4-0. A3 Resolution No. 2017-094.- Relating to Administration,* approving the transfer of up to $125,000 in budgeted expense authorilyftom the Water Operating Fund system repairs and emergency reserve line items in the fiscal year 2017-2018 budget to the Water Capital Fund capital construction line itemforofwaterlines within the api expenses related to the replacement Uarana Estates area (Erik Montague.), Presented by Mr. Montague, who noted that Marana Estates was built in the early 1950's, and the existing water system is a patchwork of different sizes of pipes in different portions of the systems in various depths. Over the past several weeks, the water department has experienced several significant leaks or failures in that system, and as a result, it has caused a significant disruption to the residents in that community. The Utilities Department previously identified this is a troublesome area and anticipated a phased approach to replace the system over a number of years. However, based on the number of breaks that have occurred this year, staff is recommending that we bring forward a larger prQject to replace many or most of the lines within the system. Since the revised amount exceeds the amount that we would consider a capital project and was not budgeted, and in lieu of the phased approach, staff is seeking Council authorization to move existing expenditure authority that exists within the October 3,2017 Regular Council Meeting Minutes 4 water operating fund to the water capital fund to fund this water CIP project. It is anticipated that if approved, it would not have a material impact on the overall capacity within the water fund as we added a little more than $1M back to the fund. John Kmiec responded to a question from. Council Member Kai relating to the timing of the project to avoid major disruption to our residents. with authorization, he believes the project can be completed within a few weeks. Mayor Honea asked if there would be :fire flow with the new lines, to which Mr. Kmiec responded affirmatively. There will be the standard 6-inch lines on ,.1."ortolita Street and Amole Circle, and there are currently hydrants in that neighborhood. Motioll. to approve by Council Member Comerford, second by Council Member Ical'. Passed 0 unaninious'y 4-0,, ITEMS FOR DISCUSSIONIPOSSIIILE ACTION DI Resolution No. 2017-095: Relating to Strategic Planning; approving and authorizing implementation of Marana Strategic Plan Four (Gilbert Davidson). Mr. Davidson noted that the strategic plan was originally developed in 2008. It is a critical document in setting forth a vision for the community. The proposed plan reflects a number of interactions with Council as well as feedback from citizens and staff at all levels. Upon adoption, there will be a number of teams developing the action plan. once Council adopts the initiative and main goal, then staff will figure out how to get there over the next couple of years, and we will have a supplemental report that goes along with that. The main component to the strategic plan remains the same. .There are the five focus areas and the principle statements which are slightly adjusted, and thea the initiatives reflect some of the new goals for the next two to two and a half years. Mayor 14onea asked what the timeline would be for the supplement. Mr. Davidson noted that it would take a few months to have meetings scheduled and work through what the strategies are. we'll probably have a full update in the next calendar year. Motion to rel--)prove by Council Member icai, second by Council Member Comerford. Passed unaninzously 4-0. D2 Relating to Legislation and Government Actions; discussion and possible action regarding all pending state, federal, and local legislation/government actions and on recent and upcoming meetings of the other governmental bodies (Gilbert Davidson). No report. EXECUTIVE SESSIONS Pursuant to A.R.S. § 38-431.03, the Town Council may vote to go into executive session, which will not be open to the public, to discuss certain matters. otio�a to fro into executive session on item ,t2 at 7:31 p.m. by Council Mepniber McGorray, second by Council Member Comerford. Passed unanimously 4-0o E I Executive Session pursuant to A.R.S e §38-431-03 ( Council may ask for discussion or consultation for legal advice with the "Down Attorney concerning any matter listed on this agenda. E2 Executive session pursuant to A.R.S. § 38-431.03(A)(3) & (7) for legal advice with the Town's attorneys regarding the Adonis Mobile Home Park wastewater conveyance system and ponds and to instruct the Town's representatives about negotiations for possible acquisition October 3,2017 Regular Council Meeting Minutes 5 thereof. Mr. Cassidy stated that with regard to the executive session item E2, it is requested that Council authorize stall" to procc('A in a manner consistent with the discussion in executive session. Motion to authorize sniff to proceed as discussed in executive session by Council Member Kat", se(..;011d hr Council Member Comerford. Passed unanimously 4-0. F-LY11-URE AGENDA ITEMS Notwithstanding the mayor's discretion regarding the items to be placed on the agenda, if three or more Council members request that an item be placed on the agenda, it must be placed on the agenda f6r the second regular Town Council meeting after the date of the request, pursuant to Marana Town Code Section 2-4-2(8). ADJOURNMENT. Motion to adjourn at 7:58 p.m. by Council Member McGorray, second by Council Member Cotnc-#40' rd. Passed unanhimusly 4-0. CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the Marana Town Council meeting held on October 3, 2017. 1 further certify that a quo]'LIITlwas present. xt/ ocelyn C ronson, Town Clerk 40WN NO MAAA AZ TA I�7 Y October 3,2017 Regular Council Meeting Minutes 6