HomeMy WebLinkAboutResolution 2017-098 Water consumption data and sewer user account billing services MARANA RESOLUTION NO. 2017-098
RELATING TO UTILITIES; APPROVING AND AUTHORIZING THE MAYOR TO
EXECUTE A ONE-YEAR EXTENSIONOF THE INTERGOVERNMENTAL AGREEMENT
BETWEEN THE TOWN OF MARANA AND PIMA COUNTY FOR PROVISION OF
WATER CONSUMPTION DATA AND SEWER USER ACCOUNT BILLING SERVICES
WHEREAS Pima County operates and maintains a public sanitary sewerage system and
is the designated public sewer system provider for the eastern and southern portions of the Town
of Marana; and
WHEREAS the Town of Marana is the potable water provider for a portion of the area
that receives sewer service from Pima County; and
WHEREAS the Town and Pima County entered into an intergovernmental agreement ef-
fective December I, 2014, for provision of water consumption data and sewer user account bill-
ing services which terminates on November 30, 2016; and
WHEREAS the Town and Pima County entered into a one-year intergovernmental
agreement extension effective December 1, 2016, which terminates on November 30, 2017; and
WHEREAS the Town and Pima County desire to extend the intergovernmental agree-
ment again for one year with an increase from $1.00 to $1.27 per account per month and a
change in the payment of charges for billing and collection services from an offset basis to a
monthly invoice/payment basis.
NOW, THEREFORE,, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE
t1'OWN OF MARANA, ARIZONA, AS FOLLOWS:
SECTION L The one-year extension of the intergovernmental agreement between the
Town of Marana and Pima County for provision of water consumption data and sewer user ac-
count billing services attached as Exhibit A to and incorporated by this reference in this resolu-
tion is hereby approved, and the Mayor is hereby authorized to execute it for and on behalf of the
Town of Marana.
SECTION 2. The Town's Manager and staff are hereby directed and authorized to under-
take all other and further tasks required or beneficial to carry out the terms, obligations, and ob-
jectives of the intergovernmental agreement, as amended.
00054543.I)OCX/I
Marana Resolution No.2017-098 10/17/2017 3:56 I'M
PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TOWN OF
MARANA, ARIZONA, this 7t" clay of November, 2017.
Mayor Ed I honer
ATTEST: APPROVLqD AS To FORM:
Jocelyn C Aronson, Town Clerk 'Fr k Cas , Tow torney
MARANA AZ
Fs*rAB1.1 S HE ) 191;
i
04454543.Daex/I
Marana Resolution No.2017-098 - 2 - 10/17/2417 3:56 PM
PIMA COUNTY REGIONAL WASTEWATER
RECLAMATION DEPARTMENT
PROJECT: Sewer Billing and Collection Services
CONTRACTOR: Town of Marana
CONTRACT NO.: CT-WW-15*195
CONTRACT AMENDMENT NO.: Two (2)
ORIG. CONTRACT TERM: 12/01/2014 - 11/30/2016 ORIG. CONTRACT AMOUNT: $110,000.00
TERMINATION DATE PRIOR AMENDMENT: 1113012017 PRIOR AMENDMENTS: $ 55,000.00
TERMINATION THIS AMENDMENT: 11/30/2018 AMOUNT THIS AMENDMENT: $ 551000.00
REVISED CONTRACT AMOUNT: $220,000.00
INTERGOVERNMENTAL AGREEMENT AMENDMENT
WHEREAS, COUNTY and TOWN entered into an Intergovernmental Agreement(IGA) for services as referenced
above; and
WHEREAS, TOWN and COUNTY, pursuant to Article 4-Term, have agreed to extend the IGA term for the second
of four one-year renewal periods; and
WHEREAS, TOWN and COUNTY have agreed to change the payment of charges for billing and collection services
from an offset basis to a monthly invoice/payment basis; and
WHEREAS, TOWN and COUNTY have agreed to increase the total contract amount to allow payment for the
continued provision of sewer billing and collection services during the extended term of the contract.
NOW, THEREFORE, it is agreed as follows:
CHANGE: ARTICLE 4—Term.
From: "... will terminate on November 30, 2017...."
To: "... will terminate on November 30, 2018...."
CHANGE: ARTICLE 3—Financing.
From: a. For the services described in Item 2 above, the County agrees to pay and the
Town agrees to offset against amounts owed the County, a monthly administrative and
billing fee (collectively, the "Unit Price") of$1.00 per account per month. Such fees will
reimburse the Town for the cost of billing and collection services each year. Total
payment for this contract shall not exceed $55,000.00 annually. In the event population
growth projections point to a potential exceedance of the$55,000 annual limit, County
and Town agree to meet to discuss increasing funding to allow payment for the continued
provision of services provided, however, the terms of this IGA may only be amended
pursuant to Article 21, below.
To: a. For the services described in Exhibit A (Scope), County agrees to pay Town a monthly
administrative billing fee of$1.27 per month, per account from December 1, 2017 through
November 30, 2018. Such fees will reimburse Town for the cost of billing and collection
95557 1 00406314 1 v2 Page 1 of 2
services based onthe current number of2.778 accounts and the projected growth of 300
accounts per year. Total payment toTown under this |GAwill not exceed $55,000 annually.
Town will invoice County, on a monthly basis, for the billing and collection services rendered.
Each invoice will include detailed documentation supporting the requested payment. Payment
requests will assign all costs hoitems identified and authorized bythis |GA. County will pay
Town within 3Ddays for the services invoiced pursuant tothis |GA. County may challenge any
invoice or may request additional supporting data provided, however, such challenge or data
request will not delay County's payment.
The effective date ofthis Amendment isDecember 1. 2O17.
All other provisions of the Contract, not specifically changed by this Amendment, shall remain in effect and be
binding upon the parties.
IN WITNESS THEREOF, the parties have affixed their signatures to this Amendment on the dates written below.
FOR PIMA COUNTY: FOR TOWN F M R NA:
Chair, Board ofSupervisors Mayor /
/
ATTEST: ATTEST:
Clerk ofthe Board wn Clerk
Date: Date:
APPROVED A8TOCONTENT:
Director, Pima County RVVRO
Director, Pima County Finance
I~te~gove,~mre~ts. Agreement Determination
The foregoing Intergovernmental Agreement between Pima County and the Town CdPW8rGno has been
reviewed by the undenyigned, each of whom has determined that it is in proper form and is within the
powers and authority granted under the laws of the State of Arizona to the party he or she represents.
PIMA COUNTY. TOWN OF MARANA:
Deputy County Attorney /Jo Attorney '
85557 / 00406314/ v2 Page 2of2