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HomeMy WebLinkAbout09/16/2003 Regular Council Meeting MinutesII. III. PLACE AND DATE Marana Town Hall, September 16, 2003 CALL TO ORDER Mayor Sutton at 7:02 p.m. PLEDGE OF ALLEGIANCE Led by Mayor Sutton INVOCATION/MOMENT OF SILENCE A moment of silence was observed. IV. ROLL CALL Mo COUNCIL Bobby Sutton, Jr. Mayor Present Herb Kal Vice Mayor Excused Jim Blake Council Member Present Patti Comerford Council Member Present Tim Escobedo Council Member Present Ed Honea Council Member Present Carol McGorray Council Member Present STAFF Michael Reuwsaat Town Manager Present Frank Cassidy Town Attorney Present. Jocelyn Bronson Town Clerk Present Jim DeGrood Development Services Administrator Present Jaret Barr Assistant to the Town Manager Present Joel Shapiro Planning Director Present Attached is a list of public attendees. APPROVAL OF AGENDA Upon motion by Council Member Comerford, seconded Honea, the agenda was unanimously approved. by Council Member VI. ACCEPTANCE OF MINUTES Upon motion by Council Member Blake, seconded by Council Member McGorray, the minutes of the September 2, 2003 regular Council meeting were unanimously approved. VII. CALL TO THE PUBLIC/ANNOUNCEMENTS There were no announcements or speakers from the public. VIII. STAFF REPORTS There were no questions regarding the staff reports. IX. GENERAL ORDER OF BUSINESS A. CONSENT AGENDA Resolution No. 2003-109: Purchase Agreement for improvements of State Land between the Town of Marana and Dan and Patricia Post (Jaret Barr) e Resolution No. 2003-107: Intergovernmental Agreement with Pima County to extend the Marana Construction Works! Affordable Housing Program (Dick Gear) go Discussion and Direction: Request for a parks superintendent, one additional laborer to act as a trades helper for facilities maintenance (Jane Howell) Upon motion by Council Member Escobedo, seconded by Council Member McGorray, the consent agenda was unanimously approved. B. COUNCIL ACTION Resolution No. 2003-108: Approval of Construction Manager at Risk Contract for the construction of the Marana Municipal Complex (Jim DeGrood) Mr. DeGrood spoke before the Council regarding this item. He explained that D.L. Withers Construction, Inc. had been working with Town staff since late 2002 as a consultant on the new municipal complex and had offered a guaranteed maximum price for the project. He said that the offered price, $18,247,674.00, was consistent with the budget that was approved by the Council this past summer. He recommended approval of the proposed contract. Upon motion by Council Member Comerford, seconded by Council Member Blake, Resolution No. 2003-108 was unanimously approved. Mr. Reuwsaat introduced Mark Thompson, Project Manager from D.L. Withers, Inc. to the Council and public. Mr. Thompson indicated that two other company representatives, Dan Withers, Owner and President, and David Bradley, Vice President, were also present in the audience. Both gentlemen expressed their appreciation and eagerness to work with the Town on the municipal complex project. Ordinance No. 2003.23: Authorizing an exchange of real property to reconfigure the Marana Municipal Complex for the new Town Hall improvements and the execution of a Real Estate Exchange and Development Agreement with Reyher Partnership and Marana 348 Limited Partnership (Jim DeGrood) Mr. Reuwsaat presented this item before Council and outlined the benefits of the proposed property exchange. He noted that several minor changes had been made to the Real Estate Exchange and Development Agreement previously distributed as backup material for the Council. He provided handouts to the Council of the edited document and noted that the changes reflected a desire by the Developer to seek a charitable donation status in association with the property exchange. The edited version of the agreement has been made a permanent part of this record. Mr. Cassidy addressed the Council and stated that, due to the Town's reconfiguration of the municipal complex site in order to align the property more closely with Civic Center Drive, an orphaned piece of property north of Civic Center Drive had been created. He acknowledged that the Developer was offering a 0.64 acre parcel in the proposed exchange while the Town's property was approximately 0.5 acres. He confirmed that it was appropriate for the Developer to seek the charitable donation status and that the Town was accommodating this effort. Upon motion by Council Member Escobedo, seconded by Council Member Blake, Ordinance No. 2003.23 was unanimously approved. e Discussion/Direction: For information on the Regional Effluent Planning Partnership (Farhad Moghimi) Mr. Reuwsaat began the discussion and introduced Mark Myers, consultant to the Town on water related issues. Mr. Myers briefly synopsized the Town's participation in the Regional Effluent Planning Partnership (REPP), a Federal/local planning study with the Bureau of Reclamation and formally named the "Tucson Area Water Reuse Study". He said that the project had evolved over the last several years from a multi-partner, broad-based regional planning forum for effluent utilization to the current focus on two specific projects. The two projects are the Town of Marana's proposed Westside Effluent Reuse Pipeline and agricultural distribution system (WERP), and the expansion of the City of Tucson's reclaimed water system. He explained that, although the nature of the study had evolved over time, the Congressional and Title 16 requirements for the study had not changed. He conveyed that the Bureau of Reclamation must submit feasibility studies to Congress for each of the two projects now encompassed by the study. Mr. Myers provided the Council with an informational sheet explaining in detail the REPP progress. This Status Summary has been made a permanent part of the record. He continued by stating that WERP consisted of two elements that could be constructed and operated independently of each other. He said the first element was a pipeline diversion from the Ina Road wastewater treatment plant that would provide effluent supplies to parks, schoolyards and environmental enhancement projects along the 'Santa Cruz River between Ina Road and the Rillito Narrows. The second WERP element consisted of a much larger system designed to divert effluent from the Santa Cruz River and provide effluent for agricultural use west and northwest of the Rillito Narrows. He noted that he and Mr. Moghimi had been working closely with Council Member Kai, the Cortaro-Marana Irrigation District (CMID), and BKW Farms to determine a method in which effluent could be used as a source of supply for agricultural uses. He mentioned that the Bureau's feasibility study was scheduled for completion by September 30, 2003, and would then be submitted to Congress. He emphasized that the submittal would not obligate Marana to any of the project options but that if the Town decided to commit to the project then lobbying for funding would be the next step in the process. No action was required for this item and there was no further discussion. 4 4. Resolution No. 2003-103: Gladden Farms Block 6 Preliminary_ Plat: A request by Richmond American Homes for preliminary plat approval of a l12-1ot single family detached home subdivision on approximately 25 acres within the Gladden Farms detached home subdivision on approximately 25 acres within the Gladden Farms Development. The proposed subdivision will be located on Block 6 of the Gladden Farms Block Plat, directly south of Moore Road and east of the new Lon Adams Road, within Section 34, Township 11 South, and Range 11 East (Joel Shapiro) Joel Shapiro presented this item before the Council. He said that this project had been unanimously recommended for Council approval by the Planning Commission on July 30, 2003. He briefly outlined the proposed subdivision plan which consisted of 112 single family detached homes on approximately 25 acres within the Gladden Farms Block Plat. He noted that the project, zoned R-6 with average lot sizes of 6,270 square feet, would contain both single and two-story homes but that the subdivision was limited to 30% along Lon Adams Road as well as an overall maximum 50% restriction of the total number of two-story homes. He added that no more than two consecutive two-story homes would be allowed to be adjacent to one another. Mr. Shapiro continued by describing other features of this project such as fence returns, roadway access into the development, off-site park and recreation requirements, and the treatment of the entire eastern boundary of the Gladden Farms development. He mentioned that ongoing negotiations with the developer regarding the eastern boundary were taking place and that Ric .hxnond American and Gladden Forest were willing to dedicate this area to the Town as a connecting trail system between the Santa Cruz River and the Ora Mae Harn District Park. He said that the Town would landscape and maintain the area following its dedication. Council Member Blake inquired about the requirements for two-story home placement, specifically the restrictions contained within the development agreement associated with corner placement. Mr. Shapiro replied that there was no such restriction at this time but that a Town Code amendment was being considered that would address this issue. upon motion by Council Member Honea, seconded by Council Member Escobedo, Resolution No. 2003-103 was unanimously approved. 5. Resolution No. 2003-104: Gladden Farms Block 10 Preliminary Plat: A e request by Richmond American Homes for preliminary plat approval of an 84-1ot single family detached home subdivision on approximately 26 acres within the Gladden Farms Development. The proposed subdivision will be located on Block 10 of the Gladden Farms Block Plat, directly south of Gladden Farms Drive and west of the new Lon Adams Road, within Section 34, Township 11 South, and Range 11 East (Joel Shapiro) Mr. Shapiro described this item to the Council. He said that the proposed project, unanimously recommended for Council approval by the Planning Commission on July 30, 2003, was located directly south of Gladden Farms Drive and west of the new Lon Adams Road. He described the development as having 84 single-family detached home lots on 25.57 acres and as being zoned R-8 with an average lot size of 9,205 square feet. He said that this subdivision would also contain both single and two-story homes with limitations of two-story home placement similar to the previously heard project. He added that the subdivision provided several important trail connections. Council Member Honea asked about height restrictions and whether or not Richmond American had requested relief from the 25 foot height limitation associated with the R-8 zoning designation. Mr. Shapiro replied that the developer had not made any such request but would be held to the 15-foot setback between homes as specified by the Northwest Area Plan if height limitation relief was sought. Upon motion by Council Member Honea, seconded by Council Member McGorray, Resolution No. 2003-104 was unanimously approved. Resolution No. 2003-99: Pima Farms Village Preliminary_ Plat: A request for approval of a preliminary block plat consisting of four blocks on approximately 156 acres located at the northeast corner of Pima Farms Road and N. Scenic Drive, in a portion of Section 29, Township 12 South, Range 12 East (Joel Shapiro) Michael Racy, representing Diamond Ventures, spoke before the Council regarding this item. He relayed that this project consisted of 156 acres and was subject to the Pima Farms Specific Plan. He said that the project contained only four blocks and that only two of those blocks were being developed. He detailed certain pertinent facts such as dedicated trail heads, the large central development area, and a 70-acre portion of the ge project that would be reserved as natural open space. He commented that 65 acres out of the 70 acres would be covered under a conservation easement and preserved in perpetuity. He added that the natural buffer would be left intact with only enhancements such as native plants added. He said that the trail head could be gated if necessary and that there could also be enhancements added at that site as well. He reported that the majority of neighborhood concerns regarding desert preservation had been met. Council Member Honea complimented Mr. Racy on this project and asked about lot size restrictions. Mr. Racy replied that the developers had committed on record to lot sizes of 6,000 square feet or larger. Mayor Sutton asked about buffering and lot sizes on the eastern boundary of the project area. Mr. Racy replied that the buffer area would be enhanced and that there would be larger lot sizes up to a 12,000 sq. ft. range. Mr. Barr commented that, although the logistics of this project had been settled,, the conservation needs were still in the negotiation stage. Upon motion by Council Member Honea, seconded by Council Member Blake, Resolution No. 2003-99 was unanimously approved. Ordinance No. 2003.21: A request to extend and increase the corporate limits of the Town of Marana by annexing that territory known as the Cochie Canyon Trail North (Dick Gear) Mr. Reuwsaat presented this item to Council. He reported that signed petitions representing 100 percent of the property owners and 100 percent of the real and personal property value had been received. He recommended approval of the proposed ordinance. Upon motion by Council Member Escobedo, seconded by Council Member Blake, Ordinance No. 2003.21 was unanimously approved. Ordinance No. 2003.22: A request to extend and increase the corporate limits of the Town of Marana by annexing that territory known as the Cochie Canyon Trail Northwest (Dick Gear) Mr. Reuwsaat spoke to the Council about this item. He said that the annexation request also had signed petitions representing 100 percent of the property owners and the property value. He recommended approval of the Council action. Upon motion by Council Member McGorray, seconded by Council Member Blake, Ordinance No. 2003.22 was unanimously approved. C. MAYOR AND COUNCIL'S REPORT Mayor Sutton reported on meeting with Governor Napolitano recently and commented that her outlook for the State of Arizona was positive. D. MANAGERS' REPORT Mr. Reuwsaat reported that the Town Hall meeting recently held at the Marana Operations Center (MOC) by Congressman Jim Kolbe had been well attended with over 100 people from the public. He thanked Mike Mencinger and staff for their preparations of the MOC. Mr. Reuwsaat continued his report and said that he and the Mayor would be involved in interviews all day on Wednesday, September 17th, for the new Executive Director of the Pima Association of Governments (PAG). He expected a recommendation for the position to be announced by September 24th. He reminded the Council of the upcoming Oro Valley State of the Town event scheduled for Thursday, September 18th and urged everyone to attend. He noted that the Mayor and he had attended a Greater Tucson Economic Council (GTEC) breakfast meeting yesterday where Mayor Sutton had been a featured speaker. He observed that the GTEC meeting provided a good opportunity to make new connections for the Town. He confirmed that a meeting with GTEC officials was scheduled for next week at the Marana Northwest Regional Airport in order to discuss the airport's development. He reported that a public meeting showcasing the Santa Cruz River Trail was recently held at Coyote Trail Elementary School and that there was terrific response to the Town's vision. He said that 150 people attended the public meeting. Mr. Barr reported that ongoing meetings were being held related to the planning of the Marana Heritage Park. He said that he would inform the Council of the progress as details developed. XI. XII. UPCOMING EVENTS There were no upcoming events discussed. FUTURE AGENDA ITEMS No future agenda items were suggested. ADJOURNMENT Upon motion by Council Member Escobedo, seconded by Council Member McGorray, approval to adjourn was unanimous. The time was 7:45 p.m. CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the Marana Town Council meeting held on September 16, 2003. I further certify that a quorum was present. 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