The URL can be used to link to this page

Home My WebLink About08/07/2018 Regular Council Meeting Minutesi l�sfkksxFsxnv.: fra:•".'-�s%s.Fis'•rsyi:�s. MARANA AZ ESTABLISHED I 77 MARANA TOWN COUNCIL REGULAR COUNCIL MEETING MINUTES 11555 W. Civic Center Drive, Marana, Arizona 55653 Council Chambers August 7, 2018, at or after 7:00 PM Ed Honea, Mayor Jon Post, Nice Mayor David. Bowen, Council Member Patti Comerford, Council Member Herb Kai, Council Member John Officer, Council Member Roxanne Ziegler, Council Member REGULAR COUNCIL MEETING CALL TO ORDER AND ROLL CALL. Mayor Honea called the meeting to order at 7:07 p.m. Council Member Kai was excused; there was a quorum present. PLEDGE OF ALLEGIANCF/INVOCATION/MOMENT OF SILENCEo Led. by Mayor Honea. APPROVAL OF AGENDA. Motion by Council Member Bowen, second by Vice Mayor Post. Passed unanimously 6-0. CALL TO THE PUBLIC. Mayor Honea noted that there is a sewer item on tonight's agenda that is not related to a water quality issue that many in the audience may be here for. The water quality item will be on the August 14, 2018 study session agenda, which begins at 6:00 p.m. However, anyone wishing to speak to the water quality item may speak during Call to the Public tonight; however, the Council is prohibited from addressing comments during Call to the Public. Jack Neu.beck, Joyce Reid, David Morales, William Eldridge, Jack Ferguson and Shawna Larsen all voiced their concerns regarding the water quality issue affecting Saguaro Bloom and continental Reserve residents. Additionally, Mr. Morales strongly suggested that Council use reserve funds to fix the issue and to fix the San Lucas access issue. William. Eldridge August 7, 2018 Regular Council Meeting Minutes commended the Marana Police Department for their service to residents throughout the community. PROCLAMATIONS P1 Proclaiming August 2018 as Drowning Impact Awareness Month (Jocelyn C. Bronson) Ms. Bronson read the proclamation which was presented by Mayor Honea to Captain Brian Keeley of Northwest Fire District and Christina Boucher, owner of Aqua Solutions, representing the Drowning Prevention Coalition of Arizona. captain Keeley addressed Council with a few remarks about the success of the initiative, noting that when he came before Council last year with this proclamation., Northwest Fire District had already responded to what became several fatalities due to drowning. This year there were none. The steps everyone has taken such as adult supervision, barriers around pools and people being trained in CPD makes a difference. He thanked staff and Council for their continued support. MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS. No reports. MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS. Mr. Mehta stated that the Council Executive Report was placed on the dais. This report is an indicator of things that are happening regarding what has been built and/or supplied. In July there was 79 new building permits issued which is comparable to the number of permits issued in both May and June. The report is also available on the web under "Council Reports."' PRESENTATIONS CONSENT AGENDA. Motion to approve by Vice Mayor Post, second by Council Member Ziegler. Passed unanimously 6--0. C1 Resolution No. 2018-068: Relating to Development; approving a final plat for Potter Ranch Block 1, Lots 1 thru 5 and Block 2, Lots 6 thru 9 located north of Marana Load and west of Luckett Road; and approving and authorizing the Mayor to sign. the Potter Ranch Right -of -Way Acquisition and Development Agreement (Brian D. Varney) C2 Resolution No. 201.8.069: Relating to Development; approving a preliminary plat for Gladden Farms Blocks 40 & 41 Lots 1-119, Common Areas A-1 - A-11 and Common Areas B-1 -- B-3 at the northeast corner of Midfield Road and Tangerine Load (Steven E. Vasquez) August 7, 2018 Regular Council Meeting Minutes 2 C3 Resolution No. 2018-070: Relating to Development; approving a release of assurances for Gladden Farms Block 14 & 15 Lots 71 through 138 and accepting public improvements for maintenance [Keith Brann] C4 Ordinance No. 2018.014: Relating to Finance; amending the Town of Marana comprehensive fee schedule to add fees for Extra Duty Police Services Holiday Rates; and declaring an emergency (Jane Fairall) C5 Resolution No. 2018-071: Relating to Development; approving and authorizing the Mayor to sign an Intergovernmental Agreement between the Town of Marana and the Vanderbilt Farms Community Facilities District regarding ownership and maintenance of Farm Field Five public sewers; and declaring an emergency (John Kmiec) C6 Relating to Procurement; ratifying the Town Manager's approval of a change order to the Tangerine Sky Park (PK014) construction contract with Tangerine Corridor Constructors in the amount of $56,255.00; authorizing the transfer of appropriations if necessary for the change order; and authorizing the Town Manager or designee to execute the necessary documents to effectuate the change order (Keith Brann) C7 Resolution No. 2018-072: Relating to Emergency Management; approving and accepting a FFY 2018 Emergency Management Performance Grant (EMPG) award as a subrecipient of the Arizona Department of Emergency & Military Affairs, Division of Emergency Management (Rachel Whitaker) C8 Resolution No. 2018-073: Relating to Personnel; approving and adopting amendments to the Town's Personnel Policies and Procedures, revising Chapter 2 - Employment Process, Chapter 3 - Classification and Compensation, Chapter 4 - Employment Benefits and Leaves, Chapter 5 - Work Rules and Employee Discipline, Chapter 6 - Performance Management and Employee Development, and Chapter 8 - Termination of Employment (Curry C. Hale) C9 Relating to Procurement; approving a change order to the Tangerine Rd. Corridor I10 to Town (ST021) project construction contract with Tangerine Corridor Constructors in the amount of $88,768.00; authorizing the transfer of appropriations if necessary for the change order; and authorizing the Town Manager or designee to execute the necessary documents to effectuate the change order (Keith Brann) C10 Approve June 12, 2018 Study Session Meeting Minutes and approve June 19, 2018 Regular Council Meeting Minutes (Jocelyn C. Bronson) LIQUOR LICENSES L1 Relating to Liquor Licenses; recommendation to the Arizona Department of Liquor Licenses and Control regarding a special event liquor license application August 7, 2018 Regular Council Meeting Minutes 3 submitted by Mark Tkach on behalf of Harley-Davidson of Tucson for RideNow/ CAG Charitable Foundation to be held on October 13, 2018 (Jocelyn C. Bronson). Ms. Bronson noted that this application had been properly reviewed and posted. There being no protests, staff recommends approval. Motion to approve by Council Member Ziegler, second by Council .Member Bowen. Passed unanimously 6-0. BOARDS, COMMISSIONS AND COMMITTEES COUNCIL ACTION Al Resolution No. 2018-074: Relating to Development; approving and authorizing the Mayor to sign the Second. Amendment to the Gladden Farms II Development Agreement (Frank Cassidy). Mr. Cassidy noted that this is the time for review, consideration and hopefully approval of Gladden Farms II Second Amendment to the Development Agreement. when the specific plan for Gladden II was coming through, there was a commitment to build some fields down in the Gladden Farms Community Park. This development agreement brings that commitment forward and requires them to build the f fields within the f first two years or the 400th permit, whichever comes first. The agreement also covers other infrastructure that was affected by moving roads around. Some original provisions have been revised. The sewer has been built to serve most of Gladden II, so this provision says that they will contribute their fair share amount to that. Over the next couple of council meetings, Council will be seeing a protected main agreement that will adopt a fee for everyone who uses that sewer to help us pay back a portion of the cost, which is something staff and Council had talked about prior to building the sewer. Staff is recommending approval of the amendment. .Motion to approve by Council .Member Ziegler, second by Nice .Mayor .Post. Passed unanimously 6-0. A2 Resolution No. 2018-075: A resolution of the Mayor and Common Council of the Town of Marana, Arizona, approving the form and authorizing the execution and delivery of a loan agreement with the water Infrastructure Finance Authority of Arizona from its Clean water Revolving Fund Program; delegating the determination of certain matters relating thereto to the manager and the finance director of the Town; providing for the transfer of certain moneys and making certain covenants and agreements with respect thereto; authorizing the taking of all other actions necessary to the consummation of the transactions contemplated by such loan agreement and this resolution; and declaring an emergency (John Kmiec). Mr. Kmiec noted that in May,. Council adopted Resolution No. 2018-47 which authorized the acquisition of the Adonis Mobile Home Park wastewater conveyance system. This has been an issue for the neighborhood and the town for many years. They have a private wastewater system in much need of repair. The town has been working with the water Infrastructure Finance Authority of Arizona (wIFA), and at this time we are now ready to begin.. wIFA has approved the loan and has delivered a proposed loan agreement. They require that the town adopt a resolution approving the loan agreement. The town's bond attorney has August 7, 2018 Regular Council Meeting Minutes 4 reviewed all the documents associated with the loan which will allow the town to construct a new sewer solution for Adonis. The anticipated loan closing date is August 10, 2018. As part of this resolution, the town must own the Adonis Mobile Home Park wastewater conveyance system, and we have worked with the Adonis homeowners" association (HOA) on the documents necessary for the transfer of the system from the HOA. to the town. The resolution also includes an emergency clause to allow the resolution to take effect immediately. Therefore, we can close this week with wIFA.. The principal amount is for $1,481,990 which will be used for cleaning, repair and building a new lift station to connect the neighborhood system to the Marana Municipal Sewer System, with. 50% of that loan being forgivable principal. Motion to approve with an emergency clause by Vice Mayor Post, second by Council Member Comerford. Passed unanimously 6-0. ITEMS FOR DISCUSSION/ POSSIBLE ACTION D1 Relating to Legislation and Government Actions; discussion and possible action regarding all pending state, federal, and local legislation/ government actions and on recent and upcoming meetings of the other governmental bodies (jamsheed Mehta). No report. EXECUTIVE SESSIONS Pursuant to A.R.S. § 38-431.03, the Town Council may vote to go into executive session, which will not be open to the public, to discuss certain matters. E1 Executive Session pursuant to A.R.S. X38-431.03 (A)(3), Council may ask for discussion or consultation for legal advice with the Town Attorney concerning any matter listed on this agenda. FUTURE AGENDA ITEMS Notwithstanding the mayor's discretion regarding the items to be placed on the agenda, if three or more Council members request that an item be placed on the agenda, it must be placed on the agenda for the second regular Town Council meeting after the date of the request, pursuant to Marana Town Code Section 2--4--2(8). Vice Mayor Post asked that staff to look into using the existing Parks & Recreation administration building for the Marana Chamber of Commerce Visitors Center once the police department takes possession of their new facility and the Parks staff moves to the existing police building. Mayor Honea and Council Members Bowen and Comerford supported the request. The second item that he asked to put forward is for Council and staff to come prepared to the study session on August 14 to make a decision on the water quality item. Council August 7, 2018 Regular Council Meeting Minutes 5 Member Ziegler asked what information would be presented at the study session that hasn't been presented previously. Mr. Mehta responded that the information provided by staff about a week or so ago for a privately organized small meeting was not given to Council. Council has had separate sit-down meetings, identifying what staff knew at the time, but not necessarily examining all of the options that were on the table. The study session will be an opportunity to start from the beginning to identify how we ended up in the situation where we are today and then identify some of the likely solutions for Council to explore. Ultimately, it's Council's direction to staff to identify whether this is something that needs to be addressed right away, or if there is any reason to wait for alternatives or solutions that our consultants had suggested previously. If there is a particular one that appeals to the majority of the Council, that is the one staff will take. Council Member Ziegler also encouraged staff to come forward at the study session with options on how to mitigate this situation. She also commended the water department staff and Mr. Montague who presented this item at the privately organized meeting; they did an excellent job. ADJOURNMENT. Motion to adjourn at 7:48 p.m. by Vice Mayor Post, second by Council Member Comerford. Passed unanimously 6-0. CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the Marana Town Council meeting held on August 7, 2018. 1 further certify that a quorum was present. Jocelyn 0. Bronson, Marana Town Clerk MARANA A"Z' ESTABLISHED 1977 August 7, 2018 Regular Council Meeting Minutes 6