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HomeMy WebLinkAboutResolution 2004-046 formation of the teen advisory councilMARANA RESOLUTION NO. 2004-46 RELATING TO BOARDS, COMMITTEES AND COMMISSIONS; APPROVING THE FORMATION OF THE MARANA TEEN ADVISORY COUNCIL WHEREAS, the Marana Town Council has determined that the youth of Marana have unique insight into the needs, desires, problems and issues which confi-ont and are experienced by young people; and WHEREAS, the Town Council believes that Marana's youth, as inheritors of the community, are deserving of a voice and representation of their issues in a manner similar to adult citizens; and WHEREAS, the Town Council desires to provide Marana youth with an opportunity to acquire a greater knowledge of and appreciation for the American political system through active participation in that system at the local level; and WHEREAS, the Town Council intends, by creating a Marana Teen Advisory Council, to instill in youth a feeling of community pride, self-worth and esteem, to encourage orderly change through the democratic process and to provide a venue where youth can participate in collaborative as well as cooperative efforts with established organizations to better the environment of their friends, family and classmates. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA, that the Marana Teen Advisory Council be created.. PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA, this 20th day of April, 2004. ATTEST: MTAC/JAB/04/12/2004 ~DRAFT~ BY-LAWS of the MARANA TEEN ADVISORY COUNCIL (MTAC) ARTICLE I: IDENTIFICATION Section 1. Name. The name of the group is the Marana Teen Advisory Council or MTAC. Section 2. Address. The address of the Marana Teen Advisory Council is 13251 N. Lon Adams Road, Marana, Arizona, 85653. ARTICLE II: PURPOSE Section 1. Purpose: To provide an opportunity for the youth of the Town of Marana to acquire a greater knowledge of and appreciation for the American political system through active participation in that system. To identify issues of general interest to youth as well as advise the Mayor and Council of those issues and assist in solving problems and accomplish/rig the goals of this community by working directly with the representatives of the youth. To serve the youth of the community by including the Marana government in the information gathering assessment of the needs and wishes of the youth. Plan and implement social, educational, cultural and recreational activities for youth. Develop working relationships with the Mayor, Council, Town staff, youth organizations, schools, the Chamber of Commerce, nonprofit organizations, civic clubs and service groups. Provide volunteer, service and leadership opportunities for the youth of Marana. Instill a feeling of positive self worth and esteem. Teach respect for the rights and property of others, and promote community pride and eliminate potential negative influences among our youth and future community leaders. ARTICLE III: DUTIES AND RESPONSIBILITIES Section 1. Duties and Responsibilities. MT,~C 2~ Draft 4/6/04 JCB As with the Marana Town Council, the Marana Teen Advisory Council will decide policy on issues brought before it. All teen council members will be required to fill the equivalent of the Marana town government positions. Members will be appointed to designated committees by majority vote. The Teen Mayor shall sit as chair of all MTAC meetings. Monthly meetings will include at a minimum the Town Attorney, Teen Advisory Coordinator(s) and Teen Town Clerk, who will prepare and distribute meeting agendas. The MTAC will meet regularly with the Teen Advisory Coordinator(s) and the Teen Advisory Committee to plan and coordinate all meetings and activities, and discuss issues related to MTAC. The Teen Town Clerk shall keep minutes of all meetings and distribute them as needed. The Teen Town Clerk will contact the Teen Town Attorney for agenda items, prepare and distribute agendas and keep a permanent record of MTAC minutes and agendas. The Teen Finance Director will: be a signatory on an MTAC checking account established for the purpose of maintaining operating funds; shall keep a record of all revenues and disbursements relating to the operation of the MTAC; and shall make a report to the Teen Council on its financial position each month. The Teen Finance Director will recommend and help organize fund raising activities, locate possible grants and other funding sources and perform other duties necessary to achieve the goals of the Teen Advisory Council. The Teen Town Manager shall work with the Teen Attorney and the Teen Town Clerk to prepare the agenda for each meeting as well as set the schedule for discussion of projects and issues. The Teen Town Manager will schedule appropriate training in coordination with the Teen Coordinator(s). Section 2: Meetings. The MTAC along with the Teen Advisory Coordinator shall meet on the second Tuesday of each month unless rescheduled by the MTAC and the Teen Advisory Coordinator. The MTAC shall modify these by-laws and future amendments as needed by majority vote and present them to the Mayor and Council for approval. The MTAC shall develop a Mission Statement and present it to Mayor and Council for approval. MTAC shall carry out the purposes of the MTAC as outlined in the by-laws. MTAC Members shall encourage full Teen Advisory Council participation and leadership in Marana Teen Advisory Council activities. MTAC member shall represent the Marana Teen Advisory Council, its interests and views to adult leaders and youths in the community. MTAC Members will represent the Town of Marana and the youth of our community at all functions pertaining to Marana Teen Advisory Council issues. Members will plan MTAC 2'a Draft 4/6/04 JCB activities for the youth of the community, coordinating all such activities with the Teen Advisory Coordinator and others. To pass motions and resolutions as necessary by a majority vote. A majority vote requires 51% of the active members to be present. To get a better understanding of how the Town of Marana operates, MTAC Members will be required to meet at least twice annually with their adult counterpart to learn about the job which that person does, attend one Town of Marana Council meeting per month, attend at least three (3) Planning and Zoning Commission meeting annually and participate in one of the following programs A) Town of Marana CREW Program and B) Marana Teen Citizens Police Academy. ARTICLE IV: OFFICERS AND COMMITTEES Section 1. Officers. The officers shall include, but not be limited to the following: Mayor (serves as the chair person) Vice Mayor (serves in the absence of the Mayor) Council Members (select five) Town Manager (guides the day to day operations of the staff) Town Clerk (serves as the Secretary) Town Attorney Finance Director (Treasurer) Development Services Director Economic Development Director Airport Director Human Resources Director Parks & Recreation Director Maintenance and Operations Director Utilities Director Public Works Director Magistrate Chief of Police Town Engineer Section 2. Committees. The MTAC may fi.om time to time appoint committees to assist them in their deliberations. These committees will be advisory in nature. The objective of advisory committees will be to gather information on specific issues and make reconunendations to MTAC. MTAC 2'~ Draft 4/6/04 JCB Each committee may include a member of the MTAC governing body and a member of the MTAC professional staff, but shall be chaired by an MTAC member at large. Membership on committees shall be approved by the MTAC governing body with concurrence by the MTAC Coordinator. Section 3. Committee Term. Committee membership shall be for a period of one (I) year. ARTICLE V: MEMBERSHIP Section 1. Selection Process for Members. The MTAC shall seek in its membership a diverse representation reflecting the community. A total of no more than twenty-two (22) members will serve as the MTAC governing body and professional staff. Members at large who may be designated to chair or serve on advisory subcommittees are subject to the same Code of Conduct as the MTAC governing body and professional staff. Section 2. Term and Election A term of office of MTAC members shall commence at the beginning of each school year, but no later than September 15th and ending July 15th. Advisory committees may continue to meet during school vacation periods and throughout the summer. Election to office will occur concurrently with Town primary elections in March and general elections in May of odd numbered years. A temporary MTAC governing body will be appointed by the Marana Town Council for the period 2004-05 until elections for 2005-06 can be held. During election cycles, nomination papers for the MTAC will be distributed to hitch school students grades 9,10 and 1 I, with consideration also given to graduating 8 graders. Nominations and elections will be handled in a similar process to Marana Town Council elections. Section 3. Qualifications. To serve on the MTAC, a teen must live within Marana town limits, must attend an Arizona State recognized high school or be home schooled. The teen must have attained 9th through 12th grade status and a min/mum 2.0 grade point average or better. The teen m maintain good citizenship and must demonstrate interest and a willingness to serve the youth and community of Marana. Section 3. Term of Office. MTAC 2~ Draft 4/6/04 JCB The term of office for MTAC shall be for two (2) years except for the first year where teens of senior status may be selected to serve a one-year term. Should a vacancy occur for any reason within that two-year period, a majority of the remaining MTAC may appoint a qualified teen to fill the unexpired term. Section 4. Absences. An absence will be considered excused if the member contacts the MTAC advisor prior to the meeting, or if in the case of an emergency, up to one day following the meeting. MTAC members will be allowed three (3) excused absences per one-year term. The MTAC Member shall be eligible to apply for membership during the next year. In special cimumstances, exceptions can be to this rule as determined by the MTAC, Teen Advisory Coordinator and the Teen Advisory Committee. Section 5. Oath of Office. The swearing in of the newly elected Marana Teen Advisory Council governing body shall take place in May of each year. The oath of office shall be administered to each MTAC governing board member by the Marana Town Clerk. ARTICLE VI: LIMITATIONS Section 1. Limitations. The Marana Teen Advisory Council governing body, which comprises the equivalent positions of Mayor and Council for the Town of Marana, must have a quorum or four (4) members in order to conduct business. The By-laws and all amendments to the By-laws are to be approved by the MTAC with concurrence by the Town of Marana Mayor and Council. The agendas of all MTAC meeting are to be posted publicly at least 24 hours in advance of a meeting. All activities are to be coordinated with the Teen Advisory Coordinator and when necessary with the Teen Advisory Committee, Mayor, Council, Town staff, youth groups, schools, Chamber of Commerce, nonprofit organizations, civic clubs and service organizations. ARTICLE VII: ADVISORS Section 2. Teen Advisory Coordinator. The MTAC shall have at least one Teen Advisory Coordinator. The Teen Advisory Coordinator(s) will meet with the teen equivalents of the Town Manager and the Town Clerk to prepare meeting agendas. The Teen Advisory Coordinator(s) will attend MTAC meetings. The Teen Advisory Coordinator(s) shall be a staff member(s) of the Town of Marana. MTAC 2~ Draft 4/6/04 JCB Section 3. Teen Advisory Committee. The MTAC shall form a panel to conduct all interviews for application to the MTAC and make recommendations to the Marana Town Council, advise the MTAC and Teen Advisory Coordinator as necessary, and review amendments and changes to the By-Laws prior to presentation to Town Council for approval. (The committee should probably discuss this composition before inserting it into the official By-Laws. I'm leaning toward letting MTAC have some latitude in who sits on the general advisory board- Jocelyn).. ARTICLE VIII. AMENDMENTS Section 1. Changes to by-laws: These by-laws may be amended at any regular stated meeting provided 51% of the members of the Marana Teen Advisory Council approve the amendment in a roll call vote, providing further that the amendment is part of the agenda for the meeting and the membership has been notified in writing. Section 2. Final approval: By-laws and amendments must be approved by the Marana Town Council in order to take effect. Dated this day of ,2004. MT~IC 2~ Draft 4/6/04 JCB MARANA TOWN OF MARANA M arana Teen Advisory Council APPLICATION Please complete this application and return to: Mike Brummett, Teen Coordinator Town of Marana Parks and Recreation Department 13251 N. Lon Adams Rd. Marana, AZ 85653 (520) 682-3324 APPLICANT INFORMATION First Name Last Name Grade as of Fall 2004 Phone Number Street Address City Zip Code School: [] Mountain View High School [] Marana High School Shirt Size: [] X-Small [] Small FI Medium Fl Large Fl X-Large Fl XX-Large Fl XXX-Large Students must maintain a minimum 2.0 GPA to participate in the Marana Teen Advisory Council. Please answer the following questions: I. Please tell us why you wish to be appointed to the Marana Teen Advisory Council. 2. What extracurricular activities, hobbies, and other interests do you participate in or enjoy? Additional Comments: I certify by signing below that the information that I have provided is true and agree to live by the Marana Teen Advisory Council code of conduct found in the Marana Teen Advisory Council charter. Failure to follow this code of conduct will result in my removal from any office held on the Marana Teen Advisory Council and possibly result in my not being allowed to participate in Marana Teen Advisory Council activities Signature Date PARENT/GUARDIAN INFORMal TION Parent or Guardian Name Emergency Contact Home Phone Work Phone Phone Relationship to Student Permission Form: I grant permission for my child, named above, to participate in the MARANA TEEN ADVISORY COLrNCIL AND RELATED ACTIVITIES. I/we additionally permit the free use of my child's name and picture in broadcasts, newspapers, etc. Signature Date