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Home My WebLink About04/02/2019 Regular Council Meeting Summary MinutesA� C--" MARANA AZ ESTABLISHED 1977 MARANA TOWN COUNCIL REGULAR COUNCIL MEETING 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers April 2, 2019, at or after 7:00 PM Ed Honea, Mayor Jon Post, Vice Mayor David Bowen, Council Member Patti Comerford, Council Member Herb Kai, Council Member John Officer, Council Member Roxanne Ziegler, Council Member SUMMARY MINUTES CALL TO ORDER AND ROLL CALL Mayor Honea called the meeting to order at 7:02 PM and directed the Clerk to call the roll. Vice Mayor Jon Post; Council Members Dave Bowen, Patti Comerford, Herb Kai (Excused), and Roxanne Ziegler were present. There were a quorum of council members present constituting a quorum. PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE: Led by Mayor Honea. APPROVAL OF AGENDA Council Member Bowen moved to approve the agenda, and Vice Mayor Post seconded the motion. The motioned passed, 6-0. CALL TO THE PUBLIC Mayor Honea opened the meeting to receive public comments. There were no comments offered. April 2, 2019 Regular Council Meeting Summary Minutes 1 PROCLAMATIONS MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS Council Member Officer thanked the Town staff for their efforts in creating a successful Founder's Day event. Council Member Ziegler echoed the remarks of Council Member Officer. She thanked Sgt. Alvarez for offering to take a few residents on tour of the police facility. Mayor Honea thanked all persons who involved in making Founder's Day a successful event. He had attended an event where he presented awards (buckles) at the Cobra event—there were 200 in attendance at the event. MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS Town Manager Jamsheed Mehta updated the Council on local community events for this coming weekend. The Town of Marana is the recipient of the Arizona Chapter of the Southern Arizona Branch Project of the Year Award for Transportation Project costing between $25 - 75 million. In that category, Marana stood first. He congratulated those staff persons and others involved. PRESENTATIONS CONSENT AGENDA Mayor Honea stated once a motion has been offered, there needs to be by roll call vote as Item No. C1 has an emergency clause within the ordinance. Vice Mayor Post moved to approve the Consent Agenda, and Council Member Ziegler seconded the motion. Ayes: Mayor Honea, Vice Mayor Post; Council Members Bowen, Comerford, Ziegler and Officer. Nays: None. Motion passed, 6-0. C1 Ordinance No. 2019.009: Relating to Finance; amending the Town of Marana comprehensive fee schedule to reduce certain Park Facility Rental Fees for certain youth non-profit groups; and declaring an emergency (Jane Fairall) C2 Resolution No. 2019-026: Relating to Development; accepting for maintenance certain public water improvements serving Hampton Inn & Suites on Lot 1 of Marana Center II Lots 1-3 (Keith Brann) April 2, 2019 Regular Council Meeting Summary Minutes 2 C3 Approval of Study Session Summary Minutes from March 26, 2019 and approval of Regular Council Summary Minutes from March 19, 2019 (Cherry L. Lawson) LIQUOR LICENSES BOARDS, COMMISSIONS AND COMMITTEES B1 Presentation: Relating to Boards, Commissions and Committees; discussion and consideration regarding input and development recommendations from the Spring 2019 Marana Citizens' Forum on the topic "Marana General Plan" (Heath Vescovi- Chiordi) Citizen Forum Delegate Jocelyn Bronson, provided a PowerPoint Presentation on the Marana Citizens' Forum Engagement in the Make Marana 2040 General Plan Exercise (on file in the Town Clerk's Office). COUNCIL ACTION Al PUBLIC HEARING: Resolution No. 2019-027: Relating to Utilities; designating the gravity portion of the Tangerine -Downtown Sewer a protected facility and adopting the Tangerine -Downtown Sewer protected facility charge (John Kmiec) [7:25 PM Minutes:] Mayor Honea opened the Public Hearing to receive testimony on the above item. No testimony was offered. Water Director, John Kmiec provided an overview of this item stating this item is for the establishment for a fee for the payback of the gravity portion of the Tangerine - Downtown Sewer line. At the time of the settlement with the Pima County Wastewater, there was a transitional period of the Saguaro Bloom neighborhood; that development would eventually end up with Marana Designated Management Area (DMA) of the sewer. In 2014, plans were put together and discussion with the stakeholders, particularly in north Marana of making that connection with Saguaro Bloom and the county having eventually turning that area over to Marana DMA. In early 2018, the Council adopted an ordinance allowing for protected facilities fee to be created that would allow the Town to build any sewer type structure or water structures in the future. The Town would front those funds to help advance the development—the Town would create a fee to recover those cost for the Town as those developments continue. The gravity portion of the Tangerine -Downtown Sewer line is one of the first of a protected facilities that the Town has designed. On February 22, 2019, the Town notified the stakeholders in north Marana, from Tangerine Farms Boulevard along the alignment of the sewer line through the Clark Farms area of the establishment to repay the Town for the fees it advanced for that portion to encourage development. April 2, 2019 Regular Council Meeting Summary Minutes 3 The fee was calculated by the number of potential connection available on that sewer line divided by the cost of the project. The Town is estimating the fee $519.67 per EDU connection. During the time between February 22 and this public hearing, the Town received one comment from the Tangerine I-10 LLC group. At the time Tangerine Farms Boulevard was built, they did have installed the sewer line, and that sewer line was pre-existing. They questioned whether they could use that sewer line. The Town responded stating they would be credited those fees for that sewer line as they preemptively installed the sewer line. Tangerine I-10 LLC group would be exempted for 442 EDU units. [7:29 PM Minutes:] Mayor Honea closed the Public Hearing. Council Member Bowen moved to approve Resolution No. 2019-027 designating the gravity portion of the Tangerine -Downtown Sewer a protected facility and adopting the Tangerine -Downtown Sewer protected facility charge, Vice Mayor Post seconded the motion. Motion passed: 6-0. A2 Resolution No. 2019-023: Relating to development; approving a final plat for Cortaro Ranch Phase II, Lots 1 through 6 and Common Areas "A" and "B" located north of Cortaro Farms Road and west of Cerius Stravenue (Brian D. Varney) A3 Resolution No. 2019-024: Relating to development; approving a development plan for Cortaro Ranch Phase II, a commercial development located north of Cortaro Farms Road and west of Cerius Stravenue (Brian D. Varney) Senior Planner, Brian Varney provided an overview of both stating these two items are a request for approval of a final plat and development plan for the Cortaro Ranch Phase II. These are the last two of a few that Council has seen in the past year. Council has previously approved a rezoning at the March 19, 2019 Council Meeting for a small section of this property within this development area. He provided additional details related to the development of the Cortaro Ranch Phase II near Cortaro Farms Road and west Cerius Stravenue. (PowerPoint Presentation is on file in the Town Clerk's Office.) Council Member Bowen moved to approve Resolution No. 2019-23 approving a final plat for Cortaro Ranch Phase II, Lots 1 through 6 and Common Areas "A" and "B" located north of Cortaro Farms Road and west of Cerius Stravenue and Resolution No. 2019-24 approving a development plan for Cortaro Ranch Phase II, a commercial development located north of Cortaro Farms Road and west of Cerius Stravenue, and Vice Mayor Post seconded the motion. Motion passed: 6-0. A4 Relating to Procurement; ratifying the Town Manager's approval of two change orders to the Construction Contract with Pavex Corp. for the Rehabilitate Apron, Rehabilitate Taxiway, Project No. AP025 for the Marana Regional Airport in the amounts of $77,672.19 and $65,360.00; authorizing the transfer of appropriations if April 2, 2019 Regular Council Meeting Summary Minutes 4 necessary for the change orders; and authorizing the Town Manager or designee to execute the necessary documents to effectuate the change orders (Steve Miller) Airport Director, Steve Miller provided an overview of the reconstruction project that began in December stating they are more than three (3) months into the project as well as an update of the funding efforts. The FAA grant has provided 91.06% of the project totaling $4,497,369; ADOT and Marana has contributed 4.47% (ADOT $220,769 and Marana $476,724). Marana's total is slightly higher than ADOT as there were parts of this project that were deemed non-federal fundable because of the location of the pavement. It was deemed only useful .for private entities; therefore, the federal government would not fund portions of the project. In those cases, Marana and Pima Aviation are paying that difference. (A copy of the Construction Project Area is on file in the Town Clerk's Office.) These change orders will bring the Construction Contract total to $4,819,718.19, with the cost of the two change orders at $143,032.19 (Change order 1: $77,672.19 Cement treatment Jet Apron; and Change order 2: $65,360.00 Cement treatment Fuel Apron). At the close of the project, staff will be requesting reimbursement from the FAA of their 91.06% portion, in the amount of $130,245.12 and ADOT's 4.47% portion, in the amount of $6,393.54. Council Member Ziegler moved to approve ratifying the Town Manager's approval of two change orders to the Construction Contract with Pavex Corp. for the Rehabilitate Apron, Rehabilitate Taxiway, Project No. AP025 for the Marana Regional Airport in the amounts of $77,672.19 and $65,360.00; authorizing the transfer of appropriations if necessary for the change orders; and authorizing the Town Manager or designee to execute the necessary documents to effectuate the change orders, and Council Member Bowen seconded the motion. Motion passed: 6-0. ITEMS FOR DISCUSSION/ POSSIBLE ACTION D1 Relating to Budget; discussion, direction and possible action regarding development of the fiscal year 2019-2020 budget, including proposed budget initiatives and expenditures (Jamsheed Mehta) D2 Relating to Legislation and Government Actions; discussion and possible action regarding all pending state, federal, and local legislation/ government actions and on recent and upcoming meetings of the other governmental bodies (Jamsheed Mehta) Mr. Mehta provided an update on three (3) legislative bills, two are related: Highway Safety Fee (HURF funding). In the previous year, there was an additional $18 registration fee that was initially proposed. Then there was a $32 registration fee proposed. SB1001 which is an attempt to repeal that bill in its entirety. HB2320 a similar bill that attempts to differently approach this, that would reduce the fee back to April 2, 2019 Regular Council Meeting Summary Minutes 5 $18 instead of repealing it in its entirety which would then require the gap in funding be appropriated by the general fund. HB2109 County Excise Tax to add an additional half cent (1/2) previously discussed by Council. Last week it passed the Senate Transportation and Budget Safety Committee on a vote of 5-3. On April 1, it was approved in the Rules Committee, and was approved this day by the Party Caucasus and is awaiting a full floor vote perhaps as early as next week. EXECUTIVE SESSIONS Pursuant to A.R.S. § 38-431.03, the Town Council may vote to go into executive session, which will not be open to the public, to discuss certain matters. E1 Executive Session pursuant to A.R.S. §38-431.03 (A), Council may ask for discussion or consideration, or consultation with designated Town representatives, or consultation for legal advice with the Town Attorney, concerning any matter listed on this agenda for any of the reasons listed in A.R.S. §38-431.03 (A). E2 Executive session pursuant to A.R.S. § 38-431.03(A)(7) to consider its position and instruct the Town's representatives regarding negotiations for the possible sale or lease to Metropolitan Domestic Water Improvement District of two well sites on Town - owned land near the Marana Regional Airport. [7:48 PM Minutes:] Council Member Bowen moved to adjourn into Executive Session, and Vice Mayor Post seconded the motion. Motion passed: 6-0. [8:1.4 PM Minutes:] Executive Session adjourned. FUTURE AGENDA ITEMS Notwithstanding the mayor's discretion regarding the items to be placed on the agenda, if three or more Council members request that an item be placed on the agenda, it must be placed on the agenda for the second regular Town Council meeting after the date of the request, pursuant to Marana Town Code Section 2-4-2(B). Council Member Ziegler requested to have a future agenda item placed on an agenda. She explained, it is as a result of a recent Council Meeting on HB2109 whereby the majority of Council were caught off guard on what was expected of them that evening. She proposed for the future to make sure we are very clear and transparent of what we need to do. She wished to request we develop a policy or procedure to follow when the Council is asked to take potential action notification to our lobbyist regarding a legislative position. In other words, if there is something on [here (holding up a piece of paper)] we really need to address as a Council, I would like to have a position - have a policy. I understand that there is one other municipality that have them; I believe, there is one at the League of. Cities and Towns. So that way, we won't be caught off guard... some of these, we will never talk about, but 2109 I think this came to most of us as surprise. And, I don't want to ever feel like that again on this dais. So um, I would April 2, 2019 Regular Council Meeting Summary Minutes 6 like to have a policy of position if we could on how to attack something like that in the future. Mayor Honea stated the "we" can look into something like that. ADJOURNMENT Mayor Honea asked for a motion to adjourn the meeting. Council Member Bowen moved to adjourn the meeting, and Vice Mayor Post seconded the motion. Meeting adjourned at 8:16 P.M. CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the Marana Town Council meeting held on April 2, 2019. I further certify that a quorum was present. Cherry L. L/wson, Town Clerk MARANA AZ F.'.STA 9LISHt::D 1977 April 2, 2019 Regular Council Meeting Summary Minutes