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HomeMy WebLinkAboutResolution 2019-042 Amendments to Personnel Policies and Procedures Chapter 4 Section 4-16 MARANA RESOLUTION NO. 2019-042 RELATING TO PERSONNEL; APPROVING AND ADOPTING AMENDMENTS TO THE TOWN'S PERSONNEL POLICIES AND PROCEDURES, REVISING CHAPTER 4 - EMPLOYMENT BENEFITS AND LEAVES BY ADDING NEW POLICY 4-16 "PAREN- TAL PAID TIME OFF" WHEREAS Chapter 3-3 of the Marana Town Code provides that the Town Council may adopt personnel policies, rules, and regulations that follow the generally accepted principles of good personnel administration and which may be modified or changed from time to time; and WHEREAS the Town Council adopted Personnel Policies and Procedures via Town of Marana Ordinance 99.12 and Resolution 99-38 on May 18, 1999, which have been amended from time to time; and WHEREAS the Council finds that adoption of the amendments to the Town's Personnel Policies and Procedures as set forth in this resolution is in the best interests of the Town and its employees. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA, as follows: SECTION 1. Chapter 4 of the Town's Personnel Policies and Procedures, entitled "Employment Benefits and Leaves", is hereby amended by adding new policy 4-16 "Pa- rental Paid Time Off" as set forth in Exhibit A attached to and incorporated by this ref- erence in this resolution. SECTION 2. All ordinances, resolutions, or motions and parts of ordinances, resolutions, or motions of the Council in conflict with the provisions of this resolution are hereby repealed, effective as of the effective date of this resolution. SECTION 3. The Town's manager and staff are hereby directed and authorized to undertake all other and further tasks required or beneficial to carry out the terms, ob- ligations, and objectives of the aforementioned amendments. SECTION 4. The amendments to the Town's Personnel Policies and Procedures approved and adopted by this resolution shall become effective on July 1, 2019. - 1 - Marana Resolution No.2019-042 EXHIBIT A CHAPTER 4 .z6o. EMPLOYMENT BENEFITS AND LEAVES MARANA AZ [NO REVISIONS TO POLICIES 4-1 THROUGH 4-15] POLICY 4-16 PARENTAL PAID TIME OFF The Town of Marana provides parental paid time off to eligible employees. The Town of Marana is committed to providing a work environment that is supportive of eligible employees' work and personal life obligations. The purpose of parental paid time off is to enable the eligible employee to care for and bond with a newborn or a newly adopted child. Section 4-16-1 Eligibility A. The provisions of this policy apply to a benefit-eligible classified or unclassified employee who has: 1. Worked for the Town for at least 12 continuous months; and 2. Worked at least 1,250 hours during the 12-month period immediately preceding the commencement of the parental paid time off. B. Parental paid time off eligibility commences upon the birth or adoption of a child under 18 years old,subject to the following. 1. The birth or adoption must have occurred after July 1,2019. 2. For purposes of this policy,adoption does not include: a. Adoption of a spouse's or partner's child unless the child is adopted by both parents at the same time. b. Adoption of step-children or the equivalent. c. Guardianship,foster placement or in-loco parentis. 1. In Loco Parentis is defined as persons with day-to-day responsibilities to care for and/or financially support a child. A biological or legal relationship is not necessary. C. Surrogates and sperm donors are not eligible for parental paid time off. Section 4-16-2 Amount of Parental Paid Time Off A. Eligible full-time employees shall receive up to 80 hours of parental paid time off in a rolling 12-month period. B. Eligible part-time employees shall receive a prorated amount of parental paid time off based on the number of hours per week they are officially scheduled to work. 00061030.DOCX/9 4-1 CHAPTER 4 EMPLOYMENT BENEFITS AND LEAVES MARANA AZ C. Additional parental paid time off is not available if an employee has two births and/or adoptions or combination of either within a single rolling 12-month period. D. If both parents are Town employees,each parent is eligible for parental paid time off. Section 4-16-3 Request for Parental Paid Time Off A. Eligible employees shall submit a written request for leave with supporting documentation to the Human Resources Department at least 30 days in advance of foreseeable birth or adoption events. B. Eligible employees shall submit a written request for leave with supporting documentation to the Human Resources Department verifying the birth or adoption of the child as soon as possible for an unforeseeable birth or adoption event or within no more than two working days after the date of the birth or adoption. C. Absent good cause, any written request for parental paid time off submitted later than two working days after the date of the birth or adoption of a child,will not be accepted. Section 4-16-4 Use of Parental Paid Time Off A. Parental paid time off shall be used during the employee's regularly scheduled work hours. Parental paid time off must be used within ten weeks of the first working day following the birth or adoption of a child. B. Parental paid time off shall be used in a single block of continuous time unless the employee is eligible for disability benefits in which case the parental paid time off shall be used to supplement the disability payments that the employee is eligible to receive. Section 4-16-5 Compensation A. Employees receiving parental paid time off will be compensated at 100% of the employee's regular, straight-time hourly base rate of pay factoring in any applicable disability benefits in effect at the time the paid time off commences. B. Special assignment pay and stipends will not be included in parental paid time off compensation. C. Parental paid time off will be paid on a biweekly basis on regularly scheduled pay dates. Section 4-16-6 Additional Paid Time Off Employees may be eligible for and request additional paid time off, beyond the 80 hours of parental paid time off,in accordance with any applicable leave policies. 00061030.DOCX/9 4-2 CHAPTER 4 EMPLOYMENT BENEFITS AND LEAVES MARANA AZ Section 4-16-7 Employee Reimbursement of Parental Paid Time Off Pay A. If an employee fails to return to work after an approved parental paid time off, or resigns within 30 days following an approved leave during which parental paid time off is used, the employee shall reimburse the Town the amount of parental paid time off pay the employee received at the employee's regular hourly rate. B. The employee will not be required to reimburse the Town for employer contributions for benefits made during the parental paid time off period. C. This section shall not apply if: 1. The employee's failure to return to work or resignation is due to the onset, recurrence, or continuation of a "serious health condition" as defined in Section 4-7- 2(F) or "serious injury or illness" as defined in Section 4-7-2(G) to the employee or child;or 2. The employee's failure to return to work is due to circumstances beyond the employee's control. Section 4-16-8 Coordination with Other Benefits A. Eligible employees shall continue to accrue vacation leave and will receive their full allotment of MTO leave while using parental paid time off. B. The Town will pay the employer portion of previously elected benefits during parental paid time off,and the employee is responsible for the employee portion. C. Parental paid time off is designed to run concurrently with FMLA leave or Administrative Medical Leave. It is not designed to extend the FMLA or Administrative leave period. 00061030.DOCX/9 4-3