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HomeMy WebLinkAboutRegular Council Meeting Agenda Packet 05-21-2019 Marana Regular Council Meeting 05/21/2019Page 1 of 107 Marana Regular Council Meeting 05/21/2019Page 2 of 107 Marana Regular Council Meeting 05/21/2019Page 3 of 107 Marana Regular Council Meeting 05/21/2019Page 4 of 107 Marana Regular Council Meeting 05/21/2019Page 5 of 107 Marana Regular Council Meeting 05/21/2019Page 6 of 107 MARANA RESOLUTION NO. 2019-043 RELATING TO ADMINISTRATION; RESCINDING RESOLUTION NO. 2014-060 DES- IGNATING ERIK MONTAGUE TO ACT ON BEHALF OF THE TOWN OF MARANA WITH RESPECT TO ALL DOCUMENTATION AND COMMUNICATIONS RELATED TO EMERGENCY MANAGEMENT FUNDING; DESIGNATING YIANNIS KALAITZIDIS TO ACT ON BEHALF OF THE TOWN OF MARANA WITH RESPECT TO ALL DOCUMENTATION AND COMMUNICATIONS RELATED TO EMERGEN- CY MANAGEMENT FUNDING WHEREAS the Arizona Division of Emergency Management requires an appli- cant for emergency funding to designate an agent for purposes of communicating and WHEREAS it may be necessary for other emergency relief documentation to be submitted to the State of Arizona and other government agencies on behalf of the Town of Marana; and WHEREAS on July 1, 2014, the Town Council adopted Resolution No. 2014-060 designating Erik Montague as the agent to act on behalf of the Town of Marana for emergency management funding purposes; and WHEREAS the Town Council finds that adopting this resolution designating a new agent for purposes of submitting the documentationis in the best interests of the Town and its citizens. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA, as follows: SECTION 1. Resolution No. 2014-060 adopted by the Marana Town Council on July 1, 2014, is hereby rescinded. SECTION 2. Yiannis Kalaitzidis is hereby designated as the agent to act on be- half of the Town of Marana in submitting any and all documentation to and communi- cating with the Arizona Division of Emergency Management and any other agency as necessary to assist in obtaining federal, state, or local emergency relief, and the Town Clerk and Town Manager are hereby authorized to execute any documentation neces- sary to provide evidence of r this purpose. Marana Resolution No. 2019-043 Marana Regular Council Meeting 05/21/2019Page 7 of 107 PASSED AND ADOPTED by the Mayor and Council of the Town of Marana, Ar- izona, this 21st day of May, 2019. Mayor Ed Honea ATTEST: APPROVED AS TO FORM: Cherry L. Lawson, Town Clerk Frank Cassidy, Town Attorney Marana Resolution No. 2019-043 Marana Regular Council Meeting 05/21/2019Page 8 of 107 Marana Regular Council Meeting 05/21/2019Page 9 of 107 Marana Regular Council Meeting 05/21/2019Page 10 of 107 MARANA RESOLUTION NO. 2019-044 RELATING TO DEVELOPMENT; APPROVING APRELIMINARY PLAT FOR GLADDEN FARMSBLOCKS 36 & 40LOTS 1-176,COMMON AREASA-1A-7(LANDSCAPE, UTILITIES AND DRAINAGE) AND B-1B-5PACE, LANDSCAPE, UTILITIES AND DRAINAGE)AT THE SOUTHEASTCORNER OF N. MIDFIELD ROAD AND W.MIKE ETTER BLVD. WHEREAS, on March 7, 2006, the Mayor and Town Council adopted Ordinance No. 2006.03, approving a rezoning to create the Gladden Farms II Specific Plan; and WHEREAS, on May 16, 2007, the Mayor and Town Council adopted Resolution No. 2007-75, approving the final block plat forGladden Farms Blocks 26 43, Book 62, Page 64; and WHEREAS, Rick Engineering, onbehalf of Crown West Realty, LLC, has applied for approvalofa preliminary plat for a 176-lot single-family residentialhome subdivision within Block36 and a portion of Block 40of the Gladden Farms Blocks 26 43block plat located approximately at the southeastcorner of Midfield Rd. and Mike Etter Blvd.; and WHEREAS, the Marana Town Council, at the regularlyscheduled meeting on May 21, 2019,determined that the preliminary plat for Gladden FarmsBlocks 36 & 40should be approved. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Marana, Arizona, that the preliminary plat for Gladden FarmsBlocks 36 & 40 Lots 1-176, Common AreasA-1A-7and Common AreasB-1B-5is hereby approved. PASSED AND ADOPTED by the Mayor and Council of the Town of Marana, Arizona, st this 21day of May, 2019. Mayor Ed Honea ATTEST:APPROVED AS TO FORM: Cherry L. Lawson, Town ClerkFrank Cassidy, Town Attorney Marana Resolution No. 2019-044 Marana Regular Council Meeting 05/21/2019Page 12 of 107 107 of 18 Page Gladden Farms Blocks 36 & 40 05/21/2019 Meeting Council Regular Marana Marana Regular Council Meeting 05/21/2019Page 19 of 107 107 of 9 10 20 8 Page 25 ASPHALT PATH SHADED PLAY(5-12 YRS.)8' MULTI-USESHADED PLAY(2-5 YRS.) EQUIPMENTEQUIPMENT 60' EL PASO NATURAL GASEASEMENT 23 9 MAY 2019 24 ASPHALT PATH 2-RAIL VINYL FENCE, TYP.8' MULTI-USE DECORATIVE ROCK, TYP.RAMADA, PICNIC TABLES,BARBECUE, BIKE LOOPS 8' MULTI-USE ASPHALT PATH BARBECUE, BIKE LOOPS RAMADA, PICNIC TABLES, TURF 40414243 . c n I p TURF B u e L o r h TURF TW G 22 TURF 60'90' 60'90' ' ' 21 0 0 3 3 ' ' 0 0 1 67 RUBBERIZEDSAFETYSURFACEBENCH, TYP.DRINKINGFOUNTAIN TREE & SHRUB PLANTING,DECORATIVEROCK TO FUTURE EL PASO PARK: SEEENLARGEMENT, RIGHTPASEO TRAIL FUTURE CONNECTION TURF TREE & SHRUB PLANTING IN BASIN,MULTI-USE PATHWAY,DECORATIVE ROCK ENTRY TREE & SHRUBPLANTING, DECORATIVEPAVING, DECORATIVE ROCKPARK: SEE ENLARGEMENT,RIGHT TREE & SHRUB PLANTING 2-RAIL VINYL FENCE IN BASIN, DECORATIVEROCK, TURF TREE & SHRUB PLANTING, DECORATIVE ROCKTERTIARY ENTRY DECORATIVE PAVING TREE & SHRUB PLANTING IN2-RAIL VINYL FENCE BASIN, DECORATIVE ROCK TREE ("GRID") & SHRUB PLANTING IN BASIN,DECORATIVE ROCK, TURF TREE & SHRUB PLANTING,DECORATIVEROCKTREE & SHRUB PLANTING, DECORATIVE ROCK TURF TURF 160'240' ' 0 8 2 1 E 05/21/2019 E' S TREE & SHRUB PLANTING,DECORATIVEROCK0 S A Meeting A H H P P Council Regular Marana TREE & SHRUBWALLS PLANTING,DECORATIVEROCKENTRYMONUMENT Marana Regular Council Meeting 05/21/2019Page 21 of 107 Marana Regular Council Meeting 05/21/2019Page 22 of 107 MARANA RESOLUTION NO. 2019-045 RELATING TO THE POLICE DEPARTMENT; EXEMPTING UNDERCOVER VEHICLES USED BY THE MARANA POLICE DEPARTMENT IN FELONY INVESTIGATIONS OR ACTIVITIES OF A CONFIDENTIAL NATURE FROM ARIZONA STATE LAWS RELATED TO THE DESIGNATION OF POLITICAL SUBDIVISION MOTOR VEHICLES; AUTHORIZING THE CHIEF OF POLICE TO RENEW EXISTING VEHICLE REGISTRATIONS FOR THESE UNDERCOVER POLICE VEHICLES AND TO OBTAIN VEHICLE REGISTRATIONS FOR NEW UNDERCOVER POLICE VEHICLES TO BE USED IN FELONY INVESTIGATIONS OR ACTIVITIES OF A CONFIDENTIAL NATURE WHEREAS A.R.S. § 38-538.03 provides that the governing body of a political subdivision may grant an exemptionfor not more than one year from Arizona state law regulating the designation of political subdivision motor vehicles for motor vehicles used in felony investigations or activities of a confidential nature; and WHEREAS the Town of Marana Police Department uses a number of undercover police vehicles in felony investigations and in activities of a confidential nature and maintains a list of those vehicles, which list includes the year, make, model and identification number of each vehicle; and WHEREAS the Mayor and Council of the Town of Marana feel it is in the best interests of the public to exemptthese vehicles from state laws regulating the designation of political subdivision motor vehicles. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANAAS FOLLOWS: SECTION 1.The Town Council hereby exempts the undercover motor vehicles used by the Marana Police Department in felony investigations or activities of a confidential nature from state laws regulating the designation of political subdivision motor vehicles for a period of one year. SECTION 2.The Chief of Police is hereby directed and authorized to undertake all other and further tasks required or beneficial to carry out the terms, obligations, and objectives of this resolution, including maintaining a list of the vehicles in question, which list shall include the year, make, model and identification number of each vehicle, and renewing existing vehicle registrations for Marana Police Department undercover vehicles used in felony investigations and in activities of a confidential nature and obtaining vehicle registrations for new Marana Police Department undercover vehicles to be used in these activities. 00063245.DOCX /1 Marana Resolution No. 2019-045 Marana Regular Council Meeting 05/21/2019Page 23 of 107 PASSED AND ADOPTED by the Mayor and Council of the Town of Marana, Arizona, st this 21day of May, 2019. Mayor Ed Honea ATTEST:APPROVED AS TO FORM: Cherry L. Lawson, Town ClerkFrank Cassidy, Town Attorney 00063245.DOCX /1 Marana Resolution No. 2019-045 Marana Regular Council Meeting 05/21/2019Page 24 of 107 Marana Regular Council Meeting 05/21/2019Page 25 of 107 MARANA TOWN COUNCIL REGULAR COUNCIL MEETING 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers May 7, 2019, at or after 7:00 PM Ed Honea, Mayor Jon Post, Vice Mayor David Bowen, Council Member Patti Comerford, Council Member Herb Kai, Council Member John Officer, Council Member Roxanne Ziegler, Council Member SUMMARY MINUTES CALL TO ORDER AND ROLL CALL Mayor Honea called the meeting to order at 7:00 PM and directed the Clerk to call the roll. Vice Mayor Jon Post(Absent); Council Members Dave Bowen, Patti Comerford (Absent), Herb Kai, Roxanne Ziegler and John Officer were present. There were a quorum of council members present constituting a quorum. PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE: Led by Mayor Honea. APPROVAL OF AGENDA Council Member Ziegler moved and Council Member Kai seconded the motion to approve the agenda. Motioned passed, 5-0. CALL TO THE PUBLIC Mayor Honea opened the meeting to receive public comments. There were no comments offered. ağǤ АͲ ЋЉЊВ wĻŭǒƌğƩ /ƚǒƓĭźƌ aĻĻƷźƓŭ {ǒƒƒğƩǤ aźƓǒƷĻƭ Њ Marana Regular Council Meeting 05/21/2019Page 26 of 107 PROCLAMATIONS P1 Proclaiming May 5-11, 2019 as Municipal Clerks Week (Cherry L. Lawson) P2 Proclaiming May 18, 2019 as Kids to Parks Day (Cherry L. Lawson) P3 Proclaiming May 19 - 25, 2019 as National Public Works Week (Cherry L. Lawson) MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS Council Member Bowen commented on the Ina Road event. He questioned whether Orange Grove off-ramp is open. Mr. Mehta explained that it is not at this time. He stated the Town had 88 Single Family Residential building permits this month. Council Member Ziegler reported she attended a Saturday Neighborhood Watch Meeting for Sombrero Peak area. Great turnout--largest they have had. Mayor Honea reported he attended the AAED last week with Council Member Officer and Council Member Comerford. The AAED president is in Afghanistan, so Curt Woody filled in; a special award was given to Heath Vescovi for economic development efforts. Ina Road event had a great turnout; a couple hundred people in attendance with lots of vendors; people love Marana and are thrilled with the new road. Mr. Mehta confirmed the 88 Single Family Residential Permits. Last April was 60. January and February 2019 were not as healthy as we expected; but our average is 64 per month this year. Water Department awards announced. PRESENTATIONS P1 Relating to Budget; presentation of third quarter results (July-March) for the Town's General Fund and other selected major funds for the 2018-2019 fiscal year (Yiannis Kalaitzidis) Finance Director Yiannis Kalaitzidis provided a PowerPoint Presentation overview of the third quarter results (July stating Revenues are up slightly; new hotel at the outlet mall is mentioned. Construction sales tax revenues are already at 99% of anticipated for the year; expenditures at 24%. Water revenues are lower than anticipated, due to lower consumption than expected; we anticipate higher water use in the upcoming months, but we still expect to be below expectations. (PowerPoint CONSENT AGENDA ağǤ АͲ ЋЉЊВ wĻŭǒƌğƩ /ƚǒƓĭźƌ aĻĻƷźƓŭ {ǒƒƒğƩǤ aźƓǒƷĻƭ Ћ Marana Regular Council Meeting 05/21/2019Page 27 of 107 Council Member Kai moved and Council Member Ziegler second the motion to approve the Consent Agenda. Motion passed: 5-0. C1 Resolution No. 2019-035: Relating to Development; accepting for maintenance certain public water improvements serving Marana Assisted Living on Lot 2 of Continental Crossing subdivision (Keith Brann) C2 Resolution No. 2019-036: Relating to Administration; adopting the Town of Marana Public Safety Personnel Retirement System (PSPRS) Pension Funding Policy (Yiannis Kalaitzidis) C3 Resolution No. 2019-037: Relating to Development; approving a Final Plat for Rancho Marana 154 Block 3 Lots 1-128 and Common Areas "A" through "N" atthe northeast corner of Tangerine Farms Road and Clark Farms Blvd. (Steven E. Vasquez) C4 Relating to Procurement; ratifying the Town Manager's approval of a change order to the Pima Paving Inc. Construction Contract for the Marana Road Realignment project (ST044) in the amount of $48,463.00; authorizing the transfer of appropriations if necessary for the change order; and authorizing the Town Manager or designee to execute the necessary documents to effectuate the change order (Keith Brann) C5 Resolution No. 2019-038: Relating to Development; approving a final plat for The Estates at Camino de Manana, Lots 1-5 located east of Camino de Manana and south of the Desert Falcon Lane alignment (Brian D. Varney) C6 Resolution No. 2019-039: Relating to Public Works; approving and authorizing the Mayor to execute an Intergovernmental Transportation Funding Agreement with the Regional Transportation Authority of Pima County (RTA) for the construction of the Park and Ride at Marana Crossroads Park and a Termination Agreement terminating the Intergovernmental Transportation Funding Agreement with the RTA for the construction of the Park and Ride at Arizona Pavilions (Lisa Shafer) C7 Approval of the April 30, 2019 Special Council Meeting Summary Minutes, the April 26, 2019 Special Council Meeting Summary Minutes, the April 23, 2019 Study Session Meeting Summary Minutes and the April 16, 2019 Regular Council Summary Minutes (Cherry L. Lawson) LIQUOR LICENSES BOARDS, COMMISSIONS AND COMMITTEES COUNCIL ACTION ağǤ АͲ ЋЉЊВ wĻŭǒƌğƩ /ƚǒƓĭźƌ aĻĻƷźƓŭ {ǒƒƒğƩǤ aźƓǒƷĻƭ Ќ Marana Regular Council Meeting 05/21/2019Page 28 of 107 A1 PUBLIC HEARING: Ordinance No. 2019.010: Relating to Development; approving a rezoning of approximately 52 acres of land located east of Interstate 10, approximately a half-mile south of Linda Vista Boulevard, from Zone E (Transportation Corridor Zone) and Zone C (Large Lot Zone) to R-3.5 (single-family residential) and R-6 (single-family residential), and approximately 17.4 acres of land from Zone E (Transportation Corridor Zone) to Village Commercial (VC); and approving a minor amendment to the Marana General Plan land use designation from Low-Density Residential (LDR) to Medium- Density Residential (MDR) (Brian D. Varney) \[7:23 PM Minutes:\] Mayor Honea opens the Public hearing on Joplin Estates rezoning. Senior Planner Brian Varney provided a PowerPoint Presentation (PowerPoint Lexy Wellot, The Planning Center representative presentedfor the applicant. She introduced Linda Morales and Doron Sears, of Sears Financial also present. She spoke of the unregulated development; horse facility; etc., in the area. Vacant land, but previously disturbed by ATV activity. Neighborhood outreach description. Most of the discussion revolved around drainage and flooding in the area. 17.4 acres of village commercial along the west (along the railroad). Now proposing 187 lots, 50@ 50'x120'; 137 @ 40'x120'. Amenable to including a dog park. Open space is about 30% of the residential area. Wash will be channelized. They are comfortable with the staff- recommended conditions. Council Member Bowen stated a large part of the open space is drainage; much like in Gladden. He commented about the density of the area to be developed stating with the number of lots to be developed into homes, there needs to be more park space; 36,000 sf neighborhood park is not enough. He is okay with the zoning, with the caveat that the lots be not smaller than 3,500 sf and that there be more parks. Mayor Honea stated he agrees with Council Member Bowen; there are ZERO amenities with this project. No regional parks around this property. There is nowhere for kids to play. He referenced Ms. Wellot comments that it "MAY" include; he is interested in what it will include. Dog Park is an amenity love. No lots will be less than 4,800 on the R-3.5 piece. He asked whether the trails along the drainageway will be improved. Mayor Honea requested more specificity of what the park improvements will include. He is willing to go along with the density if there are the right amenities. However, this is low density in the General Plan. The applicant is basically asking for double the lots that would have been allowed. He would vote for this lot layout if there is more park space and more certainty. Council Member Kai stated he is mainly concerned with the ability to get into the property. Camino Benicardo from the north. He asked whether there had been an agreement with the neighbor to the north. Things need to be completed before you get ağǤ АͲ ЋЉЊВ wĻŭǒƌğƩ /ƚǒƓĭźƌ aĻĻƷźƓŭ {ǒƒƒğƩǤ aźƓǒƷĻƭ Ѝ Marana Regular Council Meeting 05/21/2019Page 29 of 107 the rezoning. Ms. Morales replied stating they havebeen in communication with Linda Vista Village to the north, which has submitted their plat. They cannot move forward without Camino Benicardo. If Red Point does not build it, my client would be required to build it. Council Member Kai suggested that Ms. Morales ensure that some order is exercised before moving forward. Ms. Morales stated it will be done in sequence. This also completes the right-of-way eventually connecting to Joplin Lane in the south. Property to the south would need to provide right-of-way. Council Member Kai asked whether there is public right-of-way for Joplin Road. Ms. Morales commented on the gaps. Mr. Varney reported that they are close to the time when the final plat for Linda Vista Village will be submitted; will be a few months before there's a final plat. Ms. Morales explained the park situation stating they were asked to come back with more park area. In the wash, there is water a couple days a year. Otherwise it can be used for dog park and play areas. Further explaining that it is cost-prohibitive for a development of 187 lots to provide a large amount of park area; we need for this to be affordable. They need amenities, but those amenities need to be affordable. More modest; less water and maintenance. Council Member Bowen replied stating he does not have an issue with the lot size nor parts of the area being a drainage basin. However, the formula for lots gets skewed when the lot sizes are so small; we need more than 185 sf per lot for a small lot subdivision. I cannot sign off on what we've got here. We cannot have ball fields on this size of development, but we need more space. Timing of Camino Benicardo construction. Council Member Ziegler stated she does not have a problem with the density at this point. She fought for three years on the Oasis development; it is now going through. Council need to be flexible in the Town of Marana. Oasis would have sold at one acre lots. Son and daughter-in-law lives in the Pines community -- too small of lots to throw a Frisbee, but there are some pools. She questioned affordability, stating she does not understand what that means anymore. Council cannot push others away. People to be able to have the American dream of homeownership. She thanked Ms. Morales for adding parks and dog parks. Marana has other regional parks people can use. This would allow people to have an affordable house in Marana. Council Member Officer agreed with almost everything thathas been said by other Council Members. He expressed concerned with the density of homes on a dead end road. There is space for The Planning Center to add in amenities. Council Member Ziegler stated where there is the dead end road, will future conditions allow through access. Ms. Morales stated it is a developing area. Benicardo is a developer-built road. If a developer does not build it, the Town plans to connect to Joplin Road. San Lucas connection to Tangerine Road is a similar situation. The Town is able to get the right-of way at no cost. Right now it is not completed, but this gets you that much closer to its being completed. Council Member Ziegler commented stating the Planning Department ağǤ АͲ ЋЉЊВ wĻŭǒƌğƩ /ƚǒƓĭźƌ aĻĻƷźƓŭ {ǒƒƒğƩǤ aźƓǒƷĻƭ Ў Marana Regular Council Meeting 05/21/2019Page 30 of 107 and Planning and Zoning Commission recommend approval. She does not have a concern about the dead end road; it is taken care of with the conditions. Ms. Morales stated they have worked with staff on the internal roads, to ensure that there are two crossings of the wash. Council Member Ziegler stated this development is a while away. The parks area is higher than 185 sf per lot. Ms. Morales asked for direction from Council in terms of its vision for the area related to park development and size of the homes. Mayor Honea stated 185 Ms. Morales park they will go back and look at it with their client to look at increasing the park size. Council Member Bowen stated he would increase the park size to 60,000 sf. He has seen community developments with small lot sizes and they did very well. For those individuals looking to purchase a smaller home, first time buyers, or low income families looking to purchase their first home is great. He would not live in this area. For those families that wish to live in this area, it would be nice to have a home and community that they still wish to live in without it becoming an anchor for them to remain years later. Increased recreational areas would make it a more attractive and livable community, along with specificity of the amenities and the shared-use path. Ms. Morales stated they are at 56,500 SF, and are not too far off from the 60,000 SF that Council would like to see. Council Member Bowen stated he would rather have a larger single park; I'd like to have them both, but a larger single park will do. Council Member Ziegler expressed concern over the reference to "crud" place; it is common to start at a beginner home; it is not a "crud" place. Many people have to get into their cars and go other places. Marana have guidelines; we are not going to build anything that is bad. Families can drive within three to four miles to go to parks in their cars. She asked for flexibility from Council to allow people to buy a starter home. Council Member Kai question leads to clarification that there is a gap in public right of way for Joplin Road. Mayor Honea points out that Joplin Lane will need to be built by the taxpayers. We can have a vote now or give you time to work on it. Ms. Morales stated wewould like to have Council support, but we'll also be happy to take a continuance. Mayor Honea stated this community will not be built soon, asking whether the applicant wish to withdraw its request. Ms. Morales stated they would like to request a continuance to work out these issues. Her client has a long-term interest in this property and in working with the town. They put their best efforts forward to work through the transportation issues with staff. Mayor Honea commented on eminent domain and whether staff has had conversation about the manner in which Joplin will be built and the access to the roadway. Council Member Ziegler commented on the process of Eminent Domain San Lucas access; we had to use eminent domain to get access. She asked whether the Planning and Zoning Commission spoke about using eminent domain for Joplin Lane. This concerns her after hearing comments related to eminent domain. If the Town has to ağǤ АͲ ЋЉЊВ wĻŭǒƌğƩ /ƚǒƓĭźƌ aĻĻƷźƓŭ {ǒƒƒğƩǤ aźƓǒƷĻƭ Џ Marana Regular Council Meeting 05/21/2019Page 31 of 107 do something in order to facilitate this development, that is concerning to her. Ms. Morales stated those efforts would be to accomplish the ultimate connectionaccess for Joplin and Cortaro Farms from a subdivision and design standpoint, along with safety. Council Member Bowen moved and Council Member Ziegler second the motion to continue the Public Hearing to June 18, 2019. Motion passed: 5-0. A2 Resolution No. 2019-040: Relating to Development; approving and authorizing the Mayor to sign the First Amendment to Development Agreement Regarding Parks and Recreation Development Impact Fee Credits for the Saguaro Bloom Development Project (Frank Cassidy) Council Member Zieglermoved and Council Member Kai seconded the motion approving and authorizing the Mayor to sign the First Amendment to Development Agreement Regarding Parks and Recreation Development Impact Fee Credits for the Saguaro Bloom Development Project. Motion passed: 5-0. A3 Resolution No. 2019-041: Relating to Personnel; approving and adopting amendments to the Town's Personnel Policies and Procedures, revising Chapter 3 - Classification and Compensation, Section 3-3- Movement and Performance Council Member Kai moved and Council Member Bowen seconded the motion approving and adopting amendments to the Town's Personnel Policies and Procedures, revising Chapter 3 - Classification and Compensation, Section 3-3-Adjustments Based on Market Movement and Performance. Motion passed: 5-0. A4 Resolution No. 2019-042: Relating to Personnel; approving and adopting amendments to the Town's Personnel Policies and Procedures, revising Chapter 4 - Employment Benefits and Leaves by adding new policy 4-16 "Parental Paid Time Off" (Curry C. Hale) Human Resource Director Curry Hale provided a brief overview of the Personnel Policy on Employment Benefit & Leave for Parental Paid Time Off. Mr. Mehta explained this a few weeks ago; this covers the fine details (PPT presented). Tight labor market in Pima County. Fundamental to take care of your child. Minimal 12 months of work and 1250 hours to take advantage of this policy. Will be effective July 1. Resignation within 30 days requires repayment, with some exceptions for health issue or injury or circumstances beyond their control. Council Member Ziegler moved and Council Member Officer seconded the motion approving and adopting amendments to the Town's Personnel Policies and Procedures, revising Chapter 4 - Employment Benefits and Leaves by adding new policy 4-16 "Parental Paid Time Off." Motion passed: 5-0. ağǤ АͲ ЋЉЊВ wĻŭǒƌğƩ /ƚǒƓĭźƌ aĻĻƷźƓŭ {ǒƒƒğƩǤ aźƓǒƷĻƭ А Marana Regular Council Meeting 05/21/2019Page 32 of 107 ITEMS FOR DISCUSSION / POSSIBLE ACTION D1 Relating to Budget; discussion, direction and possible action regarding development of the fiscal year 2019-2020 budget, including proposed budget initiatives and expenditures (Jamsheed Mehta) Mr. Mehta stated on May 21 Town staff will present of the maximum budget; this is the last time you'll see this item, as we are almost ready to finish the budget. Council Member Ziegler reminded Mr. Mehta of her request for tuition reimbursement and more shade in the dog parks. Mr. Mehta confirmed tuition reimbursement has the support of Council Member Comerford as well; it is included in the tentative budget. D2 Relating to Legislation and Government Actions; discussion and possible action regarding all pending state, federal, and local legislation/government actions and on recent and upcoming meetings of the other governmental bodies (Jamsheed Mehta) Mr. Mehta reported that budget discussion is primary now; where to put the federal tax windfall. Nearing the 120-day mark of the legislature. Council Member Ziegler commented on Stonegarden having passed, and asked whether Marana would be eligible for those dollars. EXECUTIVE SESSIONS Pursuant to A.R.S. § 38-431.03, the Town Council may vote to go into executive session, which will not be open to the public, to discuss certain matters. E1 Executive Session pursuant to A.R.S. §38-431.03 (A), Council may ask for discussion or consideration, or consultation with designated Town representatives, or consultation for legal advice with the Town Attorney, concerning any matter listed on this agenda for any of the reasons listed in A.R.S. §38-431.03 (A). FUTURE AGENDA ITEMS if three or more Council members request that an item be placed on the agenda, it must be placed on the agenda for the second regular Town Council meeting after the date of the request, pursuant to Marana Town Code Section 2-4-2(B). ADJOURNMENT Council Member Bowen moved and Council Member Ziegler second the motion to adjourn the meeting. Motion passed: 5-0. Meeting adjourned at 8:42 PM. ağǤ АͲ ЋЉЊВ wĻŭǒƌğƩ /ƚǒƓĭźƌ aĻĻƷźƓŭ {ǒƒƒğƩǤ aźƓǒƷĻƭ Б Marana Regular Council Meeting 05/21/2019Page 33 of 107 CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the Marana Town Council meeting held on May 7, 2019. I further certify that a quorum was present. ________________________________________ Cherry L. Lawson, Town Clerk ağǤ АͲ ЋЉЊВ wĻŭǒƌğƩ /ƚǒƓĭźƌ aĻĻƷźƓŭ {ǒƒƒğƩǤ aźƓǒƷĻƭ В Marana Regular Council Meeting 05/21/2019Page 34 of 107 Marana Regular Council Meeting 05/21/2019Page 35 of 107 Marana Regular Council Meeting 05/21/2019Page 36 of 107 MARANA RESOLUTION NO. 2019-046 ______________________________________________________________ RELATING TO BUDGET; ADOPTING THE FISCAL YEAR 2019-2020TENTATIVE BUDGET WHEREAS in accordance with the provisions of Title 42, Chapter 17, Articles1-5, Arizona Revised Statutes (A.R.S.),the Town Council did, on April 23, 2019, make an estimate of the different amounts required to meet the public expenditures/ expenses for the ensuing year, also an estimate of revenues from sources other than direct taxation, and the amount to be raised by taxation upon real and personal property of the Town of Marana;and WHEREAS in accordance with said chapter of said title,and following due public notice, the Council helda public meeting on May 21,2019, at which meeting any taxpayer is privileged to appear and be heard in favor of or against any of the proposed expenditures/expenses or tax levies;and WHEREAS the sums to be raised by taxation as specified in the budget attached hereto as Exhibit A may not exceed, in the aggregate amount, the expenditure limitation to be set by the Council on June 18,2019. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Marana, Arizona, that the budget setting forth the estimates of revenues and expenditures/expenses, attached hereto as Exhibit A and incorporated herein by this reference, as increased, decreased or changed by the Town Council, is hereby adopted as the tentative budget for the Town of Marana for the fiscal year 2019-2020. PASSED AND ADOPTED by the Mayor and Council of theTown of Marana, st Arizona, this 21day of May,2019. ______________________________ Mayor Ed Honea ATTEST:APPROVED AS TO FORM: _________________________________________________________ Cherry L. Lawson, Town ClerkFrank Cassidy, Town Attorney Marana Resolution No. 2019-046-1- Marana Regular Council Meeting 05/21/2019Page 37 of 107 OFFICIAL BUDGET FORMS TOWN OF MARANA Fiscal Year 2020 Marana Regular Council Meeting 05/21/2019Page 38 of 107 4/19 Arizona Auditor General's OfficeOfficial City/Town Budget Forms TOWN OF MARANA TABLE OF CONTENTS Fiscal Year 2020 Resolution for the Adoption of the Budget Schedule A—Summary Schedule of Estimated Revenues and Expenditures/Expenses Schedule B—Tax Levy and Tax Rate Information Schedule C—Revenues Other Than Property Taxes Schedule D—Other Financing Sources/(Uses) and Interfund Transfers Schedule E—Expenditures/Expenses by Fund Schedule F—Expenditures/Expenses by Department (as applicable) Schedule G—Full-Time Employees and Personnel Compensation 4/19 Arizona Auditor General's OfficeOfficial City/Town Budget Forms Marana Regular Council Meeting 05/21/2019Page 39 of 107 107 of 40 Page 05/21/2019 Meeting Council Regular Marana TOWN OF MARANA X3A0T Tax Levy and Tax Rate Information Fiscal Year 2020 20192020 1.Maximum allowable primary property tax levy. A.R.S. §42-17051(A) $$ 2.Amount received from primary property taxation in the current year in excess of the sum of that year's maximum allowable primary property tax levy. $ A.R.S. §42-17102(A)(18) 3.Property tax levy amounts A. Primary property taxes$$ B. Secondary property taxes 832,5171,182,845 C.Total property tax levy amounts$832,517$1,182,845 4.Property taxes collected* A. Primary property taxes (1) Current year's levy $831,768 (2) Prior years’ levies 749 (3) Total primary property taxes$832,517 B. Secondary property taxes (1) Current year's levy $ (2) Prior years’ levies (3) Total secondary property taxes$ C. Total property taxes collected$832,517 5.Property tax rates A. City/Town tax rate (1) Primary property tax rate (2) Secondary property tax rate 2.80002.8000 (3) Total city/town tax rate 2.80002.8000 B. Special assessment district tax rates Secondary property tax rates - As of the date the proposed budget was prepared, the city/town was operatingfourspecial assessment districts for which secondary property taxes are levied. For information pertaining to these special assessment districts and their tax rates, please contact the city/town. *Includes actual property taxes collected as of the date the proposed budget was prepared, plus estimated property tax collections for the remainder of the fiscal year. Marana Regular Council Meeting 05/21/2019Page 41 of 107 4/19 Arizona Auditor General's OfficeSCHEDULE BOfficial City/Town Budget Forms TOWN OF MARANA X4A0T Revenues Other Than Property Taxes Fiscal Year 2020 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES* REVENUES SOURCE OF REVENUES 201920192020 GENERAL FUND Local taxes Sales taxes$26,284,560$28,469,795$26,910,247 Licenses and permits Building and development fees3,768,6404,092,8223,851,200 Business and license fees160,000156,735160,000 Animal license fees100,00086,90891,500 Franchise fees489,450480,000495,000 Host fees300,000300,000283,312 Intergovernmental State shared sales taxes4,314,7554,400,0004,707,099 Urban revenue sharing5,336,9065,424,3045,928,567 Auto lieu2,096,5351,920,7942,204,473 Other Charges for services Charges for services518,637571,547494,750 Fines and forfeits Court fines and fees585,000450,602402,000 Interest on investments Interest185,000800,000777,000 In-lieu property taxes Contributions Voluntary contributions247,757220,000209,600 Miscellaneous Other miscellaneous568,769810,000673,919 Total General Fund$44,956,009$48,183,507$47,188,667 *Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. Marana Regular Council Meeting 05/21/2019Page 42 of 107 4/19 Arizona Auditor General's OfficeSCHEDULE COfficial City/Town Budget Forms TOWN OF MARANA X4A0T Revenues Other Than Property Taxes Fiscal Year 2020 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES* REVENUES SOURCE OF REVENUES 201920192020 SPECIAL REVENUE FUNDS Community development block grants$150,000$75,935$150,000 Affordable housing revolving10,0004,36110,000 Other grants and contributions2,846,591620,1693,494,974 RICO34,50089,58337,500 $3,041,091$790,048$3,692,474 Impound$40,000$31,600$8,000 Bed tax1,088,0161,168,1321,227,600 Emergency telecommunications52,00034,12249,200 Local JCEF15,0009,6968,000 $1,195,016$1,243,550$1,292,800 Fill the GAP$6,000$3,490$4,500 Local technology enhancement140,00060,61345,000 Highway user revenue3,276,0783,348,3273,655,329 $3,422,078$3,412,430$3,704,829 Total Special Revenue Funds$7,658,185$5,446,028$8,690,103 *Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. DEBT SERVICE FUNDS Tangerine farms road improvement district$1,992,337$2,914,151$2,873,670 Gladden farms CFD debt29,149 Gladden farms II CFD debt4,031 Saguaro springs CFD debt $1,992,337$2,914,151$2,906,850 $1,992,337$2,914,151$2,906,850 Total Debt Service Funds Marana Regular Council Meeting 05/21/2019Page 43 of 107 4/19 Arizona Auditor General's OfficeSCHEDULE COfficial City/Town Budget Forms TOWN OF MARANA X4A0T Revenues Other Than Property Taxes Fiscal Year 2020 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES* REVENUES SOURCE OF REVENUES 201920192020 CAPITAL PROJECTS FUNDS Transportation $5,906,742$7,342,912$5,421,050 One-half cent sales tax2,952,5703,432,977 Impact fee funds1,546,0934,301,0892,186,196 Other capital projects2,825,812455,784937,587 $13,231,217$15,532,762$8,544,833 Downtown reinvestment$223,600$215,283$234,000 Regional transportation authority5,069,0386,007,009 $5,292,638$6,222,292$234,000 Vanderbilt farms CFD capital$27,500$$27,500 Saguaro springs CFD capital106,833 $134,333$$27,500 Total Capital Projects Funds$18,658,188$21,755,054$8,806,333 *Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. PERMANENT FUNDS $$$ $$$ $$$ Total Permanent Funds ENTERPRISE FUNDS Water utility$8,614,248$8,752,839$9,116,785 Airport6,780,7811,171,3776,730,663 Wastewater utility3,510,4943,644,8743,199,548 $18,905,523$13,569,090$19,046,996 $18,905,523$13,569,090$19,046,996 Total Enterprise Funds Marana Regular Council Meeting 05/21/2019Page 44 of 107 4/19 Arizona Auditor General's OfficeSCHEDULE COfficial City/Town Budget Forms TOWN OF MARANA X4A0T Revenues Other Than Property Taxes Fiscal Year 2020 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES* REVENUES SOURCE OF REVENUES 201920192020 *Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. INTERNAL SERVICE FUNDS Health benefits$3,943,000$4,667,645$4,712,720 Dental benefits288,566371,681336,480 $4,231,566$5,039,326$5,049,200 $4,231,566$5,039,326$5,049,200 Total Internal Service Funds TOTAL ALL FUNDS$96,401,808$96,907,156$91,688,149 *Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. Marana Regular Council Meeting 05/21/2019Page 45 of 107 4/19 Arizona Auditor General's OfficeSCHEDULE COfficial City/Town Budget Forms TOWN OF MARANA X5A0T Other Financing Sources/(Uses) and Interfund Transfers Fiscal Year 2020 OTHER FINANCINGINTERFUND TRANSFERS 20202020 FUNDSOURCES(USES)IN(OUT) GENERAL FUND Other grants and contributions$$$$100,000 Other capital projects234,316 2013 debt service1,259,750 2014 debt service800,689 2017 debt service440,107 Airport910,680 Water utility750,000 Wastewater utility50,000 Total General Fund$$$$4,545,542 SPECIAL REVENUE FUNDS Other grants and contributions$$$100,000$ $$$100,000$ Total Special Revenue Funds DEBT SERVICE FUNDS 2013 debt service$$$3,070,300$ 2014 debt service800,689 2016 debt service 2017 debt service2,115,899 $$$5,986,888$ Total Debt Service Funds CAPITAL PROJECTS FUNDS Transportation$$$$691,899 Impact fees983,893 Other capital projects234,316 Gladden farms II CFD1,255,000 Saguaro springs CFD1,250,000 Vanderbilt CFD34,727 Total Capital Projects Funds$2,505,000$$234,316$1,710,519 PERMANENT FUNDS $$$$ $$$$ Total Permanent Funds ENTERPRISE FUNDS Airport$$$910,680$ Water utility14,850,000972,2981,532,108 Wastewater utility1,258,636893,7971,309,810 Total Enterprise Funds$16,108,636$$2,776,775$2,841,918 INTERNAL SERVICE FUNDS $$$$ $$$$ Total Internal Service Funds $18,613,636$$9,097,979$9,097,979 TOTAL ALL FUNDS Marana Regular Council Meeting 05/21/2019Page 46 of 107 4/19 Arizona Auditor General's OfficeSCHEDULE DOfficial City/Town Budget Forms TOWN OF MARANA X6A0T Expenditures/Expenses by Fund Fiscal Year 2020 ADOPTED EXPENDITURE/ BUDGETED EXPENSE ACTUAL BUDGETED EXPENDITURES/ADJUSTMENTS EXPENDITURES/EXPENDITURES/ EXPENSESAPPROVED EXPENSES*EXPENSES FUND/DEPARTMENT2019201920192020 GENERAL FUND Non-departmental$1,922,312$$1,898,540$2,074,932 Mayor and council338,036322,352349,616 Town manager1,898,9461,679,9011,870,089 Town clerk583,948428,943534,528 Human resources913,548839,5871,142,205 Finance1,205,0311,013,5411,522,424 Legal1,005,575936,7541,043,625 Technology services3,452,1813,011,2423,006,286 Economic development and tourism284,506270,495287,827 Development services2,517,9532,025,5342,254,562 Engineering2,948,9222,336,0982,585,051 Police13,888,71613,882,98614,406,429 Courts1,058,027954,2651,156,666 Public works5,190,3893,642,7295,047,120 Parks and recreation4,829,7413,975,2704,861,855 Community development984,992931,0631,164,152 Capital outlay1,793,5181,521,1173,444,180 Contingency5,000,0005,000,000 Total General Fund$49,816,341$$39,670,417$51,751,547 SPECIAL REVENUE FUNDS Highway user revenue$3,901,049$$2,306,185$5,106,881 Revolving affordable housing50,00035,00593,206 Local JCEF72,000166,000 Fill the GAP34,50034,500 Local technology289,54990,818430,000 Community development block gran150,00086,354150,000 Bed tax1,088,016962,2881,227,600 Other grants and contributions2,946,591816,0653,656,846 RICO782,5731,038,03579,500 Impound fees40,0004,32730,200 Emergency telecommunications71,00035,61771,000 Total Special Revenue Funds$9,425,278$$5,374,694$11,045,733 DEBT SERVICE FUNDS Series 2013 debt$3,032,525$$3,638,810$3,042,113 Series 2014 debt794,469794,469792,346 Series 2017 debt1,766,3001,764,3002,098,900 Tangerine farms ID debt2,023,8372,492,2033,775,170 Gladden farms CFD debt477,013476,713532,313 Saguaro springs CFD debt4,003,2871,524,650 Gladden farms II CFD debt1,261,757 Total Debt Service Funds$8,094,144$$13,169,782$13,027,249 Marana Regular Council Meeting 05/21/2019Page 47 of 107 4/19 Arizona Auditor General's OfficeSCHEDULE EOfficial City/Town Budget Forms TOWN OF MARANA X6A0T Expenditures/Expenses by Fund Fiscal Year 2020 ADOPTED EXPENDITURE/ BUDGETED EXPENSE ACTUAL BUDGETED EXPENDITURES/ADJUSTMENTS EXPENDITURES/EXPENDITURES/ EXPENSESAPPROVED EXPENSES*EXPENSES FUND/DEPARTMENT2019201920192020 CAPITAL PROJECTS FUNDS Transportation$21,476,467$$5,890,174$16,434,682 One-half percent sales tax6,506,2346,009,414200,000 Impact fee funds3,056,7571,659,4061,178,491 Other capital projects2,189,8271,371,3313,844,812 Downtown reinvestment830,49514,561474,125 Regional transportation authority5,069,0374,018,9429,996 Gladden farms CFD528,5002,600678,500 Gladden farms II CFD2131,4373,550 Saguaro springs CFD4,892,0002,987139,500 Vanderbilt farms CFD30,3841,51728,100 Total Capital Projects Funds$44,579,914$$18,972,369$22,991,756 PERMANENT FUNDS $$$$ Total Permanent Funds$$$$ ENTERPRISE FUNDS Water utility$11,435,704$2,000,000$6,418,020$27,641,423 Airport7,493,4162,317,7547,541,343 Wastewater utility6,593,917(2,000,000)3,280,4334,732,544 Total Enterprise Funds$25,523,037$$12,016,207$39,915,310 INTERNAL SERVICE FUNDS Health benefits$3,943,000$$4,255,095$4,712,720 Dental benefits288,566284,023336,480 Total Internal Service Funds$4,231,566$$4,539,118$5,049,200 $141,670,280$$93,742,587$143,780,795 TOTAL ALL FUNDS *Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. Marana Regular Council Meeting 05/21/2019Page 48 of 107 4/19 Arizona Auditor General's OfficeSCHEDULE EOfficial City/Town Budget Forms TOWN OF MARANA X7A0T Expenditures/Expenses by Department Fiscal Year 2020 ADOPTED EXPENDITURE/ BUDGETED EXPENSE ACTUAL BUDGETED EXPENDITURES/ADJUSTMENTS EXPENDITURES/EXPENDITURES/ EXPENSES APPROVED EXPENSES*EXPENSES 2019201920192020 DEPARTMENT/FUND Economic development and tourism General fund$284,506$$270,495$287,827 Bed tax fund303,877272,200314,808 Department Total$588,383$$542,695$602,635 Police General Fund$13,894,716$$13,882,986$14,406,429 Grants and contributions421,591765,5651,121,846 RICO34,50021,16979,500 Impound fees40,0004,32730,200 Emergency telecommunications71,00035,61771,000 Department Total$14,461,807$$14,709,664$15,708,975 Court General Fund$1,058,027$$954,265$1,156,666 Local JCEF72,000166,000 Fill the GAP34,50034,500 Local tech enhancement289,54989,715430,000 Department Total$1,454,076$$1,043,980$1,787,166 Public works General Fund$5,190,389$$3,642,729$5,047,120 Highway user revenue fund3,065,9571,744,0124,487,881 Department Total$8,256,346$$5,386,741$9,535,001 Community development General Fund$984,992$$931,063$1,164,152 CDBG150,00086,354150,000 Revolving affordable housing50,00050,000 Department Total$1,184,992$$1,017,417$1,364,152 Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the * proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. Marana Regular Council Meeting 05/21/2019Page 49 of 107 4/19 Arizona Auditor General's OfficeSCHEDULE FOfficial City/Town Budget Forms 107 of 50 Page 05/21/2019 Meeting Council Regular Marana 107 of 51 Page 05/21/2019 Meeting Council Regular Marana 107 of 52 Page 05/21/2019 Meeting Council Regular Marana 107 of 53 Page 05/21/2019 Meeting Council Regular Marana 107 of 54 Page 05/21/2019 Meeting Council Regular Marana 107 of 55 Page 05/21/2019 Meeting Council Regular Marana 107 of 56 Page 05/21/2019 Meeting Council Regular Marana 107 of 57 Page 05/21/2019 Meeting Council Regular Marana 107 of 58 Page 05/21/2019 Meeting Council Regular Marana 107 of 59 Page 05/21/2019 Meeting Council Regular Marana 107 of 60 Page 05/21/2019 Meeting Council Regular Marana 107 of 61 Page 05/21/2019 Meeting Council Regular Marana 107 of 62 Page 05/21/2019 Meeting Council Regular Marana 107 of 63 Page 05/21/2019 Meeting Council Regular Marana 107 of 64 Page 05/21/2019 Meeting Council Regular Marana 107 of 65 Page 05/21/2019 Meeting Council Regular Marana Town of Marana Fiscal Year 2020Salary Schedule Adjustment & Team Performance Pay The Town is committed to providing fairand competitive compensation to its employees through performanceand behavior based pay. Our compensation philosophy is to have a strategy that attracts, retains and motivates employees to accomplish the organization’s goals and objectives. The Town’s compensation strategy focuses on annual team performance and behavior in lieu of market- basedadjustments. Whenadjustments to the paygrades within the Salary Schedule are made, increases will be based on the Team Performance Pay criteria(with the exception being for an employee who falls below the new minimum of their paygrade on the Salary Schedule). The Fiscal Year 2020 budget contains funding to grant eligible employees the Team Performance Pay adjustment of up to 3.5%.The Town will also be increasing the minimum and maximum salary ranges within each paygrade by 3% in fiscal year 2020.Employees eligible for the Team Performance Pay adjustment will receive no more than 3.5% within their newly adjusted paygrade, not to exceed the new maximum of their paygrade.If the Team Performance Pay adjustment for an eligible employeeexceeds the new maximum of their paygrade, they will receive a lump sum payment for the portion of their increase that exceeds the maximum of their new paygrade. An employee who falls below the new minimum of their paygrade,after any eligible Team Performance Pay adjustments have been made, will receive an increase up to the new minimum of the paygrade. Team Performance Pay Eligibility 1.Regular full- and part-time classified, sworn, and unclassified employees,hired on or before July 1, 2018and not at the top of their pay range,are eligible to receive the Team Performance Pay if not otherwise disqualified by the criteria set forth below. 2.Regular full- and part-time classified, sworn, and unclassifiedemployees hired between July 2, 2018 and December 31, 2019 and not at the top of their pay range,are eligible to receive a pro-rated Team Performance Pay adjustment if not otherwise disqualified by the criteria set forth below. 3.Regular full- and part-time classified, sworn, and unclassifiedemployees who are at the top of their pay range are eligible to receive the Team Performance Pay adjustment as a lump sum payment if not otherwise disqualified by the criteria set forth below. 4.Regular full- and part-timeclassified, sworn, and unclassified employees who have received no more than one corrective action memo or written reprimandduring Fiscal Year 2019are eligible to receive 2% less in Team Performance Payadjustment or lump sum paymentthan they would have received otherwise based on the criteria herein. 5.Employees hired on or after January 1, 2019are not eligible to receive the Team Performance Pay adjustment. 6.Employees who have beenon leave status for more than sixmonths, suspended, involuntarily demoted, or have received more than one corrective action memo or written reprimand are not eligible to receive the Team Performance Pay adjustment. Employees receiving a combination of a Workor Marana Regular Council Meeting 05/21/2019Page 66 of 107 PerformanceImprovement Plan (WIP/PIP) and a corrective action memo or written reprimand during Fiscal Year 2019are not eligible to receive the Team Performance Pay adjustment. a.A department head has the option to seek approval from the Town Managerwho has sole discretion for reinstatement of Team Performance Pay after a period of six-months, provided that no further written reprimands or actions identified in this section are issued to the employee during that 6-month period. 7.Employees classified in term-limited temporary (TLT) and short-term temporary (STT) positions (i.e. Lifeguards, Sports Officials, Interns, etc.)are not eligible to receive the Team Performance Pay adjustment.If aSalary Schedule adjustment for the paygrade of a temporary employee causes the employee to fall below the new minimum of their paygrade, they will receive an increase up to the new minimum of their paygrade. 8.Contract employees’ (Town Manager and Town Magistrate) eligibility shall be determined by the terms of any employment agreement approved by the Council. Implementation 1.Team Performance Pay adjustments shall not cause an employee’sbase salary to exceed the maximum of the paygrade for the employee’s position. 2.Calculation of the Team Performance Pay adjustment will be based on an employee’s regular base pay rate,exclusive of other types of compensation (i.e. special assignment pay, overtime pay, shift differential, etc.) Pay Administration 1.Eligible employees will receive the Team Performance Pay adjustment and/or Salary Schedule adjustment (for those who fall below the minimum of their paygrade) with the paycheck beginning July 26, 2019. 2.Compensation will be paid in accordance with the Town’s bi-weekly regular payroll cycle. 3.Compensation will be subject to normal payroll taxes and other regular payroll deductions. 4.Compensation will be subject to pension contributions as provided by state law. 5.Federal and State withholding will be calculated based on the current exemptions on file. 2 Marana Regular Council Meeting 05/21/2019Page 67 of 107 Millions Marana Regular Council Meeting 05/21/2019Page 80 of 107 Marana Regular Council Meeting 05/21/2019Page 81 of 107 MARANA RESOLUTION NO. 2019-047 RELATING TO PUBLIC WORKS; APPROVING AND AUTHORIZING AN UPDATED VERSION OF THE TOWN OF MARANA STORMWATER MANAGEMENT PLAN AS REQUIRED BY STATE AND FEDERAL LAW WHEREAS the Town of Marana is a regulated Phase II Small Municipal Separate Storm Sewer System (MS4); and WHEREAS the Town of Marana is mandated by the Arizona Department of Environmental Quality (ADEQ) to comply with Arizona Pollutant Discharge Elimination System (AZPDES) Program requirements; and WHEREAS the Town of Marana submitted a Notice of Intent (NOI) to Discharge and a Storm Water Management Plan (SWMP) in March of 2003 to the Arizona Department of Environmental Quality (ADEQ) as required by the AZPDES Phase II implementation; and WHEREAS the Town of Marana received an NOI authorization letter from ADEQ, and the Town is operating under an MS4 stormwater permit; and WHEREAS the Mayor and Council approved the original SWMP on March 7, 2006, by the adoption of Marana Resolution No. 2006-037; and WHEREAS the Mayor and Council approved an updated version of the SWMP on September 4, 2007, by the adoption of Marana Resolution No. 2007-148; and WHEREAS a further updated version of the SWMP has now been prepared by to comply with new ADEQ requirements for wet water testing and to streamline other practices within the SWMP; and WHEREAS the Mayor and Council of the Town of Marana find that this resolution and its ultimate purpose of reducing stormwater pollution are in the best interests of the Town of Marana and its citizens. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA, that the updated Stormwater Management Plan for the Town of Marana (the updated SWMP), attached as Exhibit A to this resolution, is hereby approved. 00063318.DOCX /1 Marana Resolution No. 2019-047 - 1 - 5/8/2019 3:22 PM Marana Regular Council Meeting 05/21/2019Page 82 of 107 directed and authorized to undertake all other and further tasks required or beneficial to carry out the terms, obligations, and objectives of the updated SWMP. PASSED AND ADOPTED by the Mayor and Council of the Town of Marana, st Arizona, this 21 day of May, 2019. Mayor Ed Honea ATTEST: APPROVED AS TO FORM: Cherry L. Lawson, Town Clerk Frank Cassidy, Town Attorney 00063318.DOCX /1 Marana Resolution No. 2019-047 - 2 - 5/8/2019 3:22 PM Marana Regular Council Meeting 05/21/2019Page 83 of 107 Executive Summary This Stormwater Management Plan (SWMP) has been prepared by the Town of Marana as a requirement of Section 5.1 of the Arizona Department of Environmental Quality (ADEQ) Arizona Pollutant Discharge Elimination System (AZPDES) General Permit for stormwater discharges from Small Municipal Separate Storm Sewer Systems (MS4) to Waters of the United States (AZG2016-002) which was adopted on September 30, 2016. This SWMP describes the policies and procedures that the Town implements to reduce, to the maximum extent practicable, pollutant discharges to and from it MS4. The overall goal of the program is to ensure that discharges from the MS4 do not cause or contribute to exceedances of surface water quality standards. As required by the Permit, this SWMP addresses the six minimum control measure (MCMs): (1) Pubic Education and Outreach, (2) Public Involvement and Participation, (3) Illicit Discharge Detection and Elimination, (4) Construction Site Stormwater Runoff control, (5) Post-Construction Stormwater Management, and (6) Pollution Prevention/Good Housekeeping for Municipal Operations. This SWMP is a comprehensive program document outlining how the stormwater program is implemented and maintained, therefore, sections have been included to describe other permit required support activities, including training, SWMP evaluation and revision, reporting, and signatory requirements. The SWMP complies with the requirements specified in Code of Federal Regulations (CFR) Chapter 40 Part 122.32, incorporated by reference in Arizona Administrative Code (AAC) R18-9- A902 and A905. Marana Regular Council Meeting 05/21/2019Page 84 of 107 Table of Contents 1.Stormwater Program Background 2.Stormwater Control Measures 3.Monitoring 4.Annual Program Evaluation 5.SWMP Reporting and Program Staffing 6.Stormwater Management Program Attachments Marana Regular Council Meeting 05/21/2019Page 85 of 107 1. STORMWATER PROGRAM BACKGROUND Introduction: The Town of Marana developed this Stormwater Management Program (SWMP) in accordance with the Arizona Pollutant Discharge Elimination System (AZPDES) Permit for small Municipal Separate Sewer Systems (MS4) AZG2016-002 that authorizes stormwater discharge. Surface waters of the United States are susceptible to pollutants carried in stormwater and urban runoff. Poorly managed stormwater systems can lead to high levels of nutrients, bacteria, heavy metals, oils, and excess sediment being discharged into rivers and washes. The potential consequences of uncontrolled stormwater runoff include erosion of topsoil, the degradation of riparian habitat, and modified hydrologic patterns, resulting in flooding problems and contamination of drinking water sources. Municipalities can prevent many of these impacts by encouraging or requiring responsible land use practices within their jurisdictions. This SWMP describes the control measures, or Best Management Practices (BMP) that the Town of Marana uses to manage the quality of discharges from the MS4. Regulatory Background: The 1972 amendments to the Federal Water Pollution Control Act (known as the Clean Water Act \[CWA\]) provide the statutory basis for the National Pollutant Discharge Elimination System (NPDES) permit program. Section 402 of the CWA specifically required the EPA to develop and implement the NPDES program. The EPA implemented the NPDES stormwater program in two phases. Phase I covered large and medium-sized municipal separate storm sewer systems (MS4s), certain industrial facilities, and construction activities that disturbed more than five acres. Phase II expanded the NPDES regulatory sphere to include construction project disturbing one or more acres and small MS4s that fall within and U.S. Census. The Town of Marana was designated as a small regulated MS4 because a small portion of the Town falls within the Tucson urbanized Area. The Stormwater Phase II regulations in Arizona are administered by the Arizona Department of Environmental Quality (ADEQ). The current Arizona State General Permit for Phase II MS4s was adopted September 30, 2016 (AZG2016-002). The Town of Marana last updated its Stormwater Management Ordinance in 2008. The primary prevent, control, and reduce stormwater pollution from construction sites, as well as to detect and eliminate illicit discharges. This document updates the SWMP for the current AZPDES permit. Geographic Setting: The Town of Marana is a fast growing community along Interstate 10 northwest of the City of Tucson with land in both Pima and Pinal counties. The Town is approximately 121 square miles and has a population of about 43,000 people. The Town was incorporated in 1977 and employs a council-manager form of municipal government with a mayor and six member Town Council. Marana Regular Council Meeting 05/21/2019Page 86 of 107 Receiving Waters and Outfalls: The major watercourses in the Marana area are the Santa Cruz River, the Rillito Creek, and the Canada del Oro Wash. There are numerous ephemeral washes that drain into these larger waterways, but no known natural perennial waterways exist within the Town of Marana boundaries. Runoff from both the Tortolita Mountains (to the east) and the Tucson Mountains (to the west) also represents a major component of the stormwater drainage pattern in the Marana area. The two watercourses that the Town of Marana discharges to are the Santa Cruz River and the Canada del Oro Wash. The part of the Santa Cruz River that runs from Orange Grove to just north of Avra Valley Road is a category 4B/5 Not Attaining/Impaired watercourse. In that area, the river is impaired for Ammonia and E.coli. The Town of Marana has 43 outfalls to the Santa Cruz River, and 1 outfall to the Canada del Oro Wash, which are inspected every year for illicit discharges. Stormwater Infrastructure Mapping: The Town of Marana maintains maps of the storm sewer system, outfalls and receiving waters within the urbanized areas of the Town. The current compliance area was determined by the assignment of Urbanized Areas in the 2010 Census. As development happens within the urbanized areas, it will be included on the storm sewer system maps and any new outfalls marked and added to the outfall inspection list. Each time that the Census is completed, it will be reviewed to determine if the compliance area within the Town needs to be updated. 2. STORMWATER CONTROL MEASURES There are six minimum control measures (MCMs) specified in section 6.4 of the Small MS4 General Permit (General Permit). The Town of Marana, through its Stormwater Program staff, has created its own set of best management practices (BMPs) to address the required MCMs to the maximum extent practicable. The progress and effectiveness of these BMPs is addressed in the Annual Report that must be turned in to ADEQ. BMPs may be added or modified by the Town depending on their effectiveness. MCM-1 Public Education and Outreach The key to effective implementation of a stormwater management program is to foster community awareness and understanding of the issues surrounding stormwater pollution. Most people are unaware that stormwater flows are one of the most significant sources of water pollutants. Support for stormwater management increases when the public understands the importance of stormwater pollution prevention and recognizes their role in protecting local waterways. As a result, public support for the SWMP increases the degree of local compliance with program requirements. Marana Regular Council Meeting 05/21/2019Page 87 of 107 The program focuses on pollutants of concern for impaired waters, but also targets pollutants and pollutant sources that are familiar to the target audiences such as: Animal/Pet Waste Automotive chemical leaks and disposal Herbicides, pesticides, and yard waste Sediment from construction sites Illegal dumping Target audiences for educational discussions and outreach include: Homeowners Associations Students Business Owners that may contribute pollutants to stormwater Construction Sites Municipal Employees minimum control measures. BMP 1.1: Develop and distribute brochures for target audiences that have the greatest potential to impact the storm drainage system. All brochures will be available at the main offices of the Town of Marana for the general public. The Town will also mail subject specific brochures and newsletters to current businesses. BMP 1.2: Have a portion of the Town of Marana website dedicated to the Stormwater Program. The website will be added to as needed with an annual review of content for corrections and/or amendments. The Town website address will be printed on all stormwater promotional items. BMP 1.3: Develop a stormwater pollution prevention presentation for school age children. The number of student presented each year will be documented, and the presentation reviewed annually for content relevance. MCM-2 Public Involvement and Participation Efforts by the Town of Marana to involve the public in the development and implementation of the stormwater management program creates the opportunity to bring together much needed community support and increase the level of compliance with program requirements. The success of a public involvement/participation effort relies on early and frequent involvement opportunities that build the The Town of Marana currently supports the following pollution prevention public involvement and participation efforts. Marana Regular Council Meeting 05/21/2019Page 88 of 107 BMP 2.1: Provide access to the SWMP on the town of Marana website. The website will be reviewed annually to make sure that the most current version of the SWMP is posted for public access. The website address will be printed on all stormwater promotional items. BMP 2.2: Annually provide the public an opportunity to review and comment on the SWMP. The Town will use social media to solicit comments from the community on any changes made to the SWMP and Citizen Tracker to respond to those comments. BMP 2.3: Town staff will participate in local and regional stormwater programs, workshops, and advisory committees. The events will be logged in a spreadsheet and will include the topics, date of the event, and other participants at the events. MCM-3 Illicit Discharge Detection and Elimination (IDDE) Program Illicit discharges are any wastes or wastewater that enter a storm drain or storm sewer system and are not composed entirely of stormwater. Such discharges are illicit because municipal storm sewer systems are not designed to accept, process, or discharge such wastes. Sources of illicit discharges can include: effluent from septic tanks; car washing; pool draining or back flushing; improper disposal of auto and household toxics; and oil or chemical spills on roadways. Illicit discharges are more easily detected when there is little or no stormwater runoff. BMP 3.1: Prepare and maintain stormwater sewer map. The Town will identify and map all outfall locations within the compliance area. This map will be updated annually. BMP 3.2: Have an ordinance or other regulatory mechanism to prohibit non-stormwater discharges into the storm sewer system. The Town will implement a council approved ordinance that will be reviewed annually and updated if needed. BMP 3.3: Have a procedure for inspecting mapped outfall points for illicit discharges. Conduct dry weather inspections of all outfall point at least once per year. BMP 3.4: Have a procedure for inspecting a minimum of 5 outfalls that are representative of stormwater discharges. The outfalls will be inspected twice per wet season as defined in section 6.4.3.8(b) of the CGP. BMP 3.5: Have a procedure for receiving, addressing, and recording illicit discharge reports from the public. Illicit discharge reports will be recorded and investigated by Town staff. The number of investigation outcome reports will be included in the annual report to ADEQ. BMP 3.6: Have information available to the public regarding hazardous illicit discharges. Include information regarding hazardous illicit discharges on the Town web page. Marana Regular Council Meeting 05/21/2019Page 89 of 107 MCM-4 Construction Activity Stormwater Runoff Control Construction sites are likely to cause significant surface water quality impacts when sediment and erosion controls are lacking or inadequate. These negative effects are associated with both the sediment washed into watercourses and the pollutants bound to those soil particles. These pollutants, which are often the primary concern for the impairment of surface water, can include nutrients, pesticides, oils and grease, concrete truck washout, and construction chemicals and debris. BMP 4.1: Require all projects greater than 1 acre or part of a larger common plan of development to submit a SWPPP for review and acceptance by the Town prior to the issuance of a grading permit. The Town will review all SWPPPs submitted for private and public projects and report the number reviewed in the annual report to ADEQ. BMP 4.2: Require that all grading plans for projects greater than 1 acre, or part of a larger common plan of development be reviewed and accepted for coordination with the project SWPPP. The town will review all grading plans submitted for private and public projects and report the number reviewed in the annual report. BMP 4.3: Inspect construction project greater than 1 acre or part of a common plan of development to ensure compliance with the Town Ordinance. Town staff will conduct inspections of active construction sites and record the results of the inspections. The number of inspections completed will be included in the annual report. MCM-5: Post-Construction Stormwater Management in New Development and Redevelopment Land development significantly impacts the quality of surface waters through the alterations of the natural landscape, especially through the increase in impervious surface. This land use change increases not only the quantity of stormwater runoff but also the quality of the stormwater. Increased runoff volumes can cause downstream flooding, channel and bank erosion, sedimentation, and reduced groundwater recharge. The pollutants carried by these larger stormwater flows can include soil sediments, oils, grease, litter, and other toxic substances that collect on paved or otherwise impervious surfaces. BMP 5.1: Require grading plans to prevent or minimize impacts to water quality from stormwater runoff. Town staff will review grading plans for all construction projects greater than 1 acre or part of a common plan of development to ensure all requirements for controls that reduce or eliminate the discharge of pollutants from the site after construction activities are completed will be installed. BMP 5.2: Implement an inventory system of all post construction structural stormwater control measures that discharge into the MS4 that are located on Town property. The inventory will be updated at annually and will be searchable by control measure type. The inventory will also log maintenance activities. Marana Regular Council Meeting 05/21/2019Page 90 of 107 BMP 5.3: The Town of Marana follows the guidelines set forth in the 2014 Pima County Regional Flood Control District Design Standards for Stormwater Detention and Retention to require a 15 percent reduction in stormwater runoff when comparing pre and post construction Subdivision Engineering Division. MCM-6: Pollution Prevention and Good Housekeeping for Municipal Operations Municipalities can contribute a significant amount of pollutants to stormwater through the maintenance and operation of parks, open space, landscaping, municipally-owned vehicles, public streets and roadways. Beyond the importance of setting a good example within the community, pollution prevention and good housekeeping efforts can save the municipality money over time. Preventing trash and other debris from entering the storm sewer system can reduce damage to system components and lower repair and maintenance costs. BMP 6.1: Training staff on general stormwater pollution prevention procedures. The Town will utilize video training on even number years to have all Town employees learn about basic stormwater pollution prevention procedures. BMP 6.2: Provide specialized training to staff more likely to affect stormwater quality. The Town will provide annual training for Parks and Recreations staff as well as the Water Department staff. BMP 6.3: Perform regular inspections at Town of Marana facilities that have high potential for pollutant discharge. Inspections will be performed and recorded for the Fleet Maintenance facility and the Regional Airport. 3. MONITORING: The two watercourses that the Town of Marana discharges to are the Santa Cruz River and the Canada del Oro Wash. The part of the Santa Cruz River that runs from Orange Grove to just north of Avra Valley Road is a category 4B/5 Not Attaining/Impaired watercourse. In that area, the river is impaired for Ammonia and E.coli. Since lls occur within this stretch of the Santa Cruz River, analytical monitoring will be required for 5 of the outfalls selected for stormwater discharge monitoring. Rainfall measurements will be logged using the automated Local Evaluation in Real Time (ALERT) system. The ALERT system is composed of weather stations equipped with real-time sensors and a radio telemetry system transmitting the data to base station computers. The weather station is equipped with a tipping bucket rain gauge. Each time a tipping bucket registers 0.5 inches of rainfall, a notice is sent to the stormwater monitoring team who mobilize to the monitor sites and collect first-flush Marana Regular Council Meeting 05/21/2019Page 91 of 107 samples as soon as practicable. Sampling is required twice in the summer wet season (June 1 October 31) and twice in the winter wet season (November 1 May 31). The water quality data will be compared to surface water quality standards (SWQS). If a sample indicates concentrations are higher than the SWQS, the watershed draining to the monitor point is evaluated to determine the source of the pollutants. The pollutant load is based on the area of the watershed, the rate of flow and the concentration of the parameter. The Town of Marana has developed a Sampling and Analysis Plan that will be followed and updated as necessary. 4. ANNUAL PROGRAM EVALUATION Town of Marana staff will review the SWMP each year to evaluate compliance with the terms and conditions of the permit. The Town will evaluate the appropriateness of the selected BMPs in achieving the objectives of each control measure and the defined measurable goals. During the annual review, the town determines if revisions to the SWMP are required and appropriate. If SWMP revisions or additions are needed, the town will notify ADEQ of any changes to the SWMP. If components of the SWMP need to be altered, the Town submits the proposed revisions to ADEQ with an explanation of why the original practice was ineffective and how the alterations will better address the goals of the management practice. A description of the evaluation process and all outcomes will be reported to ADEQ as part of the Annual Report. 5. SWMP REPORTING AND PROGRAM STAFFING The Town will submit an annual report each year of the permit term to ADEQ. The reporting period is from July 1 through June 30 each year. The annual report is due to ADEQ on or before September 30 each year for the reporting period. The annual reports shall contain the following information: The status of compliance with the permit terms and conditions; Updates regarding mapping requirements including percent complete; An evaluation of the appropriateness and efficacy of the selected BMPs; As assessment of the progress towards achieving the measurable goals and objective of each control measure; Description of the activities used to promote public participation; Description of the activities related to implementation of the IDDE program including the number and identifier of assets inspected or evaluated; number and identifier of outfalls screened; number of illicit discharges located; number of illicit discharges removed; and employee training; Marana Regular Council Meeting 05/21/2019Page 92 of 107 All outfall screening and monitoring data collected by or on behalf of the permittee during the reporting period and cumulative for the permit term; Identification of all discharges determined to be causing or contributing to an exceedance of water quality standards and description of response; For discharges subject to TMDLs, identification of specific BMPs used to address the pollutant identified as the cause of the impairment and assessment of the BMPs effectiveness at controlling the pollutant; Status of the construction runoff management including number of project plans reviewed, number of inspections, and number of enforcement actions; Status of stormwater management for new development and redevelopment including status of ordinance development and review; Status of the operation and maintenance programs required by Part 6.4.6.1 of the MS4 permit; Description of any changes in identified BMPs or measurable goals; Any additional reporting requirements; Description of activities to be conducted during the next reporting cycle. Stormwater Staffing Town Engineer Keith Brann 520-382-2600 Assistant Director of Engineering Jennifer Christelman 520-382-2600 Environmental Project Manager Paula Bluemer 520-382-2600 Marana Regular Council Meeting 05/21/2019Page 93 of 107 7. STORMWATER MANAGEMENT PROGRAM ATTACHMENTS a.AZPDES Phase II MS4 Current Permit b.Notice of Intent c.Compliance Area Map d.Sampling and Analysis Plan Marana Regular Council Meeting 05/21/2019Page 94 of 107 Town of Marana Stormwater Sampling and Analysis Plan Sampling Areas The five outfall sampling areas will be established by the Town of Marana. The areas will have easy access in times of wet weather and will be equipped with their own rain gauges. If maintenance is needed at the sampling area to keep it accessible, it will be noted in the sampling report and addressed as soon as practicable and/or before the next anticipated rain event. Rain Gauges The Pima County Regional Flood Control District (RFCD) operates the Automated Local Evaluation in Real Time (ALERT), a network of real-time rainfall and runoff sensors in Pima County watersheds. Transmitters send rainfall data from the sensors to a base station computer. Sample Site Rain Gauge Number Rain Gauge Address 256,313 6020 Ina and Santa Cruz River 32, 89 6110 Avra Valley Airpark 314 1200 Canada del Oro The base station transmits a text alert to the listed phone number for the Town of Marana from three the event, the ALERT system texts the listed phone number with information as to the level of the rain event and which rain gauge registered the event. Team Mobilization Currently the sampling team consists of Paula Bluemer. When alerted by text that rainfall of has been recorded during regular office hours of 8-5, the sampling team will check the weather forecast to make sure that conditions are safe for sampling. The team will then take all necessary sample gathering equipment and analysis equipment to the sampling sites. Team members should wear appropriate protective equipment. When at the sampling sites, accessibility of the site will be checked. Any vegetation or debris that may interfere with access of the site will be removed at the time or noted on the sampling form and removed at a later date. On-site rain gauges will have their contents noted on the sampling form and then cleaned out. Marana Regular Council Meeting 05/21/2019Page 95 of 107 Sample Collection tles will be provided by the laboratory and kept sealed until ready for collection. Collections will be made directly from stormwater flow, and the samples will be placed in a cooler filled with ice for transport to the laboratory. A separate plastic bottle will be used to collect extra stormwater to record turbidity, sheen, odor, and pH. This will be done by Town of Marana staff. The samples for E.coli and ammonia will be taken directly to the laboratory for testing. The E.coli must be taken to the lab within 2 hours of collecting the sample for accurate analysis. Sample Documentation A sample form will be used to collect information such as time and date of collection, condition of the collection site, any reason for deviations from typical protocol, and name of the team member that collected the sample. The form will also record the time that the sample was delivered to the laboratory. The laboratory processing the samples will provide their own bottles and labels for collection as well as a chain of custody form to be filled out when the sample is delivered to the laboratory. Sample Delivery Once all samples have been collected, they will be delivered to the laboratory in a cooler with ice. The samples will be turned over for analysis and the laboratory will provide the Town a report outlining their findings. 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