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HomeMy WebLinkAbout05/21/2019 Regular Council Meeting Minutes MARANA AZ ESTABLISHED 1977 MARANA TOWN COUNCIL REGULAR COUNCIL MEETING 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers May 21, 2019, at or after 7:00 PM Ed Honea, Mayor Jon Post, Vice Mayor David Bowen, Council Member Patti Comerford, Council Member Herb Kai, Council Member John Officer, Council Member Roxanne Ziegler, Council Member SUMMARY MINUTES CALL TO ORDER AND ROLL CALL: Mayor Honea called the meeting order at 7:01 p.m. Deputy Town Clerk Hilary Hiser called the roll. Vice Mayor Post, present; Council Member Bowen, present; Council Member Comerford, present; Council Member Kai, present; Council Member Officer, present; Council Member Ziegler, present. A full quorum was present. PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE: Led by Mayor Honea. APPROVAL OF AGENDA: Vice Mayor Post motioned to approve the agenda, with a second provided by Council Member Kai. The motion passed 7-0, unanimously. CALL TO THE PUBLIC PROCLAMATIONS MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS May 21,2019 Regular Council Meeting Summary Minutes 1 Council Member Ziegler attended the National Kids to the Park event hosted by the Parks and Recreation Department. She complimented the Parks Department on a successful event at Crossroad District Park noting the activities provided to the public created a very nice family friendly event for residents. Vice Mayor Post reported he was impressed with his first Sun Corridor Meeting. He is excited to work with the other members to encourage economic development opportunities in the region. Mayor Honea stated he met with the CEO of the Pima Association of Governments (PAG) / Regional Transportation Authority (RTA) to discuss various regional projects. He informed the Council of possible changes to the allocation method of RTA monies for regional transportation projects. Vice Mayor Post commented about the need for Marana to remain active in the RTA and to advocate for transportation projects that would directly impact residents. Council Member Comerford agreed for the need to remain aware of any changes that occur regarding RTA funding priorities that might impact future town projects. MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS: Town Manager Jamsheed Mehta stated Saturday, May 25, 2019 would be another free music in the park event at Crossroad District Park. Also, Mr. Mehta reported the Tangerine Road Improvement project received the John Martin Project of the Year - Diamond Level Award. PRESENTATIONS CONSENT AGENDA: Council Member Ziegler motioned to approve the consent agenda, with a second provided by Vice Mayor Post. The motion passed 7-0, unanimously. Cl Resolution No. 2019-043: Relating to Administration; rescinding Resolution No. 2014-060 designating Erik Montague to act on behalf of the Town of Marana with respect to all documentation and communications related to emergency management funding; designating Yiannis Kalaitzidis to act on behalf of the Town of Marana with respect to all documentation and communications related to emergency management funding (Kristin Taft) C2 Resolution No. 2019-044: Relating to Development; approving a preliminary plat for Gladden Farms Blocks 36 and 40 Lots 1-176, Common Areas "A-1" - "A-7" (Landscape, Utilities and Drainage) and "B-1" - "B-5" (Functional Open Space, Landscape, Utilities and Drainage) at the southeast corner of N. Midfield Road and W. Mike Etter Blvd. (Steven E. Vasquez) C3 Resolution No. 2019-045: Relating to the Police Department; exempting undercover vehicles used by the Marana Police Department in felony investigations or activities of a confidential nature from Arizona state laws related to the designation of May 21,2019 Regular Council Meeting Summary Minutes 2 political subdivision motor vehicles; authorizing the Chief of Police to renew existing vehicle registrations for these undercover police vehicles and to obtain vehicle registrations for new undercover vehicles to be used in felony investigations or activities of a confidential nature (Libby Shelton) C4 Approval of the May 7, 2019 Regular Council Meeting Summary Minutes (Cherry L. Lawson) LIQUOR LICENSES BOARDS, COMMISSIONS AND COMMITTEES COUNCIL ACTION: Al PUBLIC HEARING: Resolution No. 2019-046: Relating to Budget; adopting the fiscal year 2019-2020 tentative budget (Yiannis Kalaitzidis) Mayor Honea opened the public hearing at 7:12 p.m. Finance Director Kalaitzidis stated the tentative budget for fiscal year 2019-2020 (FY 19-20) will established the town's expenditure limitation for spending authorized for the next year. Mr. Kalaitzidis explained that the tentative budget included the spending levels for town operations, and also the expected revenue levels for all of the town's funds. Mr. Kalaitzidis noted that the five-year Capital Improvement Program (CIP) schedule reflects a $1.2 million for reconstruction for Continental Ranch Phase III. This increase was due to unanticipated revenues coming into the transportation fund above the previous budget projection. Mr. Kalaitzidis stated the FY 19-20, total budget increased by 1.5 percent, or $2.1 million over the previous year's budget. He did clarify that the tentative budget includes a slight increase of about $568,000 from the previously presented manager's recommend budget. Mr. Kalaitzidis specified that this change was due to clarification of some items and the inclusion of other items related to several CIP projects missed from the previous presentation. The additional projects included are the downtown visitor's center, the parks master plan, the maintenance yard re-pavement project, and the Adonis Subdivision drainage improvements. (The complete PowerPoint presentation presented to the Council is on file with the Town Clerk in the official copy of the council agenda packet.) Mr. Kalaitzidis reviewed the town's revenue sources, noting decreases in sales tax revenue reflecting the repeal of the half-cent sales tax and an increase in loans related to the construction of the new water treatment plants. Also, he briefly reviewed the projected expenditures of FY 19-20 drawing the Council's attention to a slight increase for personnel and benefits costs. Mr. Kalaitzidis emphasized that the tentative budget is structurally sound and makes significate one-time investments in key projects. Additionally, the presented budget reflects an estimated $28.4 million in the reserve May 21,2019 Regular Council Meeting Summary Minutes 3 fund with the assumption that all revenues are received and all of the anticipated budget expenditures are spent. Delving a little deeper into the personnel and benefits expenditures, Mr. Kalaitzidis stated the tentative budget authorizes 11 new positions, an upgraded employee rewards and recognition program, inclusion of the New Year's Eve holiday as a permanent recurring item, a new parental leave initiative, and budget capacity for the tuition reimbursement program. Council Member Comerford asked for exact figures for the new programs. Mr. Kalaitzidis responded that the employee recognition program has $51,000.00 budgeted, the New Year's Eve Holiday is anticipated to cost $41,000, the parental leave is $48,000, and tuition reimbursement is budgeted at$25,000. Council Member Bowen asked if the tuition reimbursement was the resurrection of an old policy. Town Manager Mehta stated the policy was approved by Council several years ago; however, the town has not funded it until now based on Council direction. Council Member Ziegler asked when the employees would be notified of the program. Mr. Mehta responded that employees would be notified in early July. Mr. Kalaitzidis also noted certain changes to salary compensation in the tentative budget. First, each paygrade in the adopt salary schedule will increase by three percent moving the whole grade range up by three percent. An employee will only be moved if that employee's salary is below the new minimum paygrade. Mr. Kalaitzidis stressed that the paygrade increase was completely separate from the performance based pay adjustments eligible employees can receive. Council Member Ziegler expressed confusion between the three percent paygrade adjustment and performance based adjustments. Mr. Kalaitzidis clarified that the paygrade adjustment moves only the grade range up and is independent from the performance based adjustment. Council Member Bowen asked if the 3.5 percent performance adjustment is a minimum. Mr. Kalaitzidis stated that 3.5 percent is the maximum possible award determined by policies regarding an employee's performance and behavior during the previous fiscal year. Council Member Comerford expressed several issues with the CIP budget plan. She wanted additional information regarding the condition of roads within the town and she also indicated a desire for the tentative budget to appropriately plan for future roadway construction before investment in special amenities. Council Member Bowen asked if there were any significate changes in the percentage of expenditures compared to previous years. Mr. Kalaitzidis stated that the percentage change of operation related expenditures remained relatively stable per any given year with only slight increases. May 21,2019 Regular Council Meeting Summary Minutes 4 Council Member Ziegler asked several questions related to the authorized personnel positions in the Town Manager's Office, the Parks Department, and the Water Department for the new fiscal year. Mr. Mehta responded that several positions were currently in the recruitment process, certain other positions were moved from one department to another, and other positions were reclassified. Council Member Ziegler expressed some confusion regarding scope of job functions between managers, supervisors, and leads. Mr. Mehta clarified that those names are not part of the position title, but denote position responsibilities and are included in the position description. Council Member Ziegler also asked for a progress update regarding the Adonis Road improvements. Town Engineer Keith Brann responded that the developer has submitted 50 percent concept plans which staff has reviewed and provided comments. Mr. Brann informed the Council that the Center Arizona Project's (CAP) plan comments focused on the structural design of the road over the CAP pipe. He noted that the developer's engineers did not account for this necessary additional structural design, thus pushing the construction timeline out. Council Member Comerford asked if the presented CIP budget item for Adonis accounts for this structural design. Mr. Brann replied that the current Adonis Road budget item is related to the acquisition of the right-of-way for the project. Council Member Comerford asked when the project would be shovel ready. Mr. Brann stated that the construction timeline is dependent on the timeline for review of the plans. Council Member Ziegler asked that staff keep the residents in that area informed regarding the timeline for construction. Vice Mayor Post asked if staff could budget for a construction contingency regarding Adonis Road as it relates to the structural design for the CAP pipe. Mr. Kalaitzidis answered that there are several budget options to address this issues which staff can use at the Council's direction. Mayor Honea closed the public hearing at 8:17 p.m. Vice Mayor Post motioned to approve Resolution No. 2019-046 adopting the fiscal year 2019-2020 tentative budget, with a second provided by Council Member Officer. The motion passed 6-1, with Council Member Comerford voting no. A2 Resolution No. 2019-047: Relating to Public Works; approving and authorizing an updated version of the Town of Marana Stormwater Management Plan as required by state and federal law (Paula Bluemer) Environmental Project Manager Paula Bluemer briefly reviewed the regulatory history establishing the municipal storm sewer system program. She noted Marana was issued a small MS4 general permit in 2002 and established its first stormwater management program in 2003, with a revision to the plan in 2007. MS4 stands for "multiple storm May 21,2019 Regular Council Meeting Summary Minutes 5 sewer separator system" which denotes a municipality that divides its local wastewater from stormwater by using a separate water conveyance system. Ms. Bluemer stated Marana is a small MS4 community due to its proximity to the Tucson metro area. She explained the state made significate changes to the MS4 General permit which warrants a rewrite to the town's Storm Water Management Plan (SWMP). Ms. Bluemer specified that the SWMP is a program document outlining the Town of Marana's requirements under the MS4 permit set forth by the Arizona Department of Environmental Quality (AZEDQ). The SWMP is both an administrative document with policies and also a procedures guide defining the Town's efforts to meet the minimum control measures specified in the permit. Ms. Bluemer briefly reviewed the town's efforts to satisfy the minimum control measures required for continued compliance as a permit holder. The six areas are 1) providing public outreach and education opportunities; 2) provide public involvement and participation in the SWMP; 3) implementing an illicit discharge detection and elimination program; 4) actively involved in construction activity with stormwater runoff control plans for new construction sites; 5) monitoring post-construction stormwater management; and 6) incorporating best practices for pollution prevention and good housekeeping for municipal operations. Ms. Bluemer identified the major changes to the MS4 permit, which include wet weather monitoring of the Santa Cruz River for increased levels of ammonia and E.coli. Also, an increased requirement for training municipal field staff to help identify possible illicit non-storm water discharges. The final change requires the town to provide additional information/content on its website regarding stormwater. Ms. Bluemer stated the revised SWMP presented to Council incorporates additional procedures that demonstrate how the town intends to comply with new changes in the permit. Council Member Ziegler asked for clarification regarding the increase for training for field staff. Ms. Bluemer explained the increased training requirement would include additional identification resources for field staff and a protocol for field staff reporting illicit discharge. Vice Mayor Post asked if there were other changes to the permit requirements in addition to those presented to Council. Ms. Bluemer responded that there are a variety of changes to how the program is structured and how the town maintains records related to the program, in addition to the new program operation changes highlighted during the presentation. Vice Mayor Post asked if these additional changes were also regulatory changes imposed on small businesses. Ms. Bluemer stated all the changes and requirements impact the town's operations only as the permit holder. She further explained that the SWMP is not a regulatory document for businesses in the local community,but a policy and procedures document for town operations. Council Member Officer asked clarifying questions regarding the town's water monitoring stations and collection sites for the Santa Cruz River. Ms. Bluemer identified the town's designated water outfall locations based on their proximity to May 21,2019 Regular Council Meeting Summary Minutes 6 official rain gage stations and explained the collection procedures during wet weather events. Council Member Bowen asked how the town monitors all the stormwater outflows. Ms. Bluemer explained the permit requires rotating monitoring of all sites on a quarterly basis. Council Member Kai motioned to approve Resolution No. 2019-047, with a second provided by Vice Mayor Post. The motion passed 7-0, unanimously. ITEMS FOR DISCUSSION/POSSIBLE ACTION: D1 Relating to Development and Public Works; update, discussion, and possible direction regarding public and private projects and development applications on the Town's Marana Current and Proposed Projects internet site (Jamsheed Mehta) Development Services Director Jason Angell explained the enhancements to the town's current and proposed projects website page. He noted that the webpage provides multiple tabs to quickly review information regarding various projects from town infrastructure construction to private development projects. Mr. Angell directed the Council's attention to graphic improvements denoting new items on the website. The revised website is more user-friendly and easier to navigate for the public. Council took no formal action. D2 Relating to Legislation and Government Actions; discussion and possible action regarding all pending state, federal, and local legislation/government actions and on recent and upcoming meetings of the other governmental bodies (Jamsheed Mehta) Town Manager Jamsheed Mehta briefly reviewed pending legislation. He noted that the state budget is pending. Also, staff continued to monitor the Wayfair bill that might provide additional sales tax revenue from online sales to the state and local jurisdictions. Mr. Mehta reported that there is a proposal to repeal the highway safety fee of the next five years. He cautioned that this repeal does not have a replacement fee structure, which could impact HURF funds to local jurisdictions. Finally, Mr. Mehta said there is a proposal for additional funding related to school safety officers that staff continued to monitor. Council took no formal action. EXECUTIVE SESSIONS El Pursuant to A.R.S. § 38-431.03, the Town Council may vote to go into executive session, which will not be open to the public, to discuss certain matters. E2 Executive Session pursuant to A.R.S. §38-431.03 (A), Council may ask for discussion or consideration, or consultation with designated Town representatives, or consultation for legal advice with the Town Attorney, concerning any matter listed on this agenda for any of the reasons listed in A.R.S. §38-431.03 (A). May 21,2019 Regular Council Meeting Summary Minutes 7 FUTURE AGENDA ITEMS Notwithstanding the mayor's discretion regarding the items to be placed on the agenda, if three or more Council members request that an item be placed on the agenda, it must be placed on the agenda for the second regular Town Council meeting after the date of the request, pursuant to Marana Town Code Section 2-4-2(B). ADJOURNMENT: Mayor Honea motioned to adjourn at 9:01 p.m., with a second provided by Council Member Officer. The motion passed 7-0, unanimously. CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the Marana Town Council meeting held on May 21, 2019. I further certify that a quorum was present. L'(a Hilary H.I,�seerN , Deputy ut Town Clerk May 21,2019 Regular Council Meeting Summary Minutes 8