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Home My WebLink AboutCouncil Agenda Packet 06/01/2004TOWN OF MARANA, ARIZONA COUNCIL MEETING AGENDA 13251 N. Lon Adams Road June 1, 2004 - 7:00 p.m. Mayor Vice Mayor Council Member Council Member Council Member Council Member Council Member Town Manager Bobby Sutton, Jr. Herb Kal Jim Blake Patti Comerford Tim Escobedo Ed Honea Carol McGorray Mike Reuwsaat Welcome to this Marana Council Meeting. Regular Council Meetings are usually held the first and third Tuesday of each month at 7:00 p.m. at the Marana Town Hall, although the date or time may change, or Special Meetings may be called at other times and/or places. Contact Town Hall or watch for posted agendas for other meetings. This agenda may be revised up to twenty-four hours prior to the meeting. In such a case a new agenda will be posted in place of this agenda. If you are interested in speaking to the Council during Petitions and Comments, Public Hearings, or other agenda items, you must fill out a speaker card (at the rear of the Council Chambers) and deliver it to the Clerk in advance of the agenda item you wish to address. It is up to the Mayor and Council whether individuals will be allowed to address the Council on issues other than Announcements, Petitions & Comments, and Public Hearings. All persons attending the Council Meeting, whether speaking to the Council or not, are expected to observe the Council Rules, as well as the rules of politeness, propriety, decorum and good conduct. Any person interfering with the meeting in any way, or acting rudely or loudly will be removed from the meeting and will not be allowed to return. To better serve the citizens of Marana and others attending our meetings, the Council Chamber is wheelchair and handicapped accessible. Any person who, by reason of any disability, is in need of special services as a result of their disability, such as assistive listening devices, agenda materials printed in Braille or large print, a signer for the hearing impaired, etc., will be accommodated. Such special services are available upon prior request, at least ten (10) working days prior to the Council Meeting. For a copy of this agenda or questions about the Council Meetings, special services, or procedures, please contact Jocelyn C. Bronson, Town Clerk, at 682-3401, Monday through Friday from 8:00 a.m. to 5:00 p.m. ACTION MAY BE TAKEN BY THE COUNCIL ON ANY ITEM LISTED ON THIS AGENDA. Amended agenda items appear in italics. Posted no later than May 28, 2004 by 7:00 o'clock p.m., at the Marana Town Hail and at www.marana.com under Town Clerk, Minutes and Agendas. 1 TOWN OF MARANA, ARIZONA COUNCIL MEETING AGENDA 13251 N. Lon Adams Road June 1, 2004 - 7:00 p.m. II. IH. IV. V. VII. VIII. IX. CALL TO ORDER PLEDGE OF ALLEGIANCE INVOCATION/MOMENT OF SILENCE ROLL CALL APPROVAL OFAGENDA ACCEPTANCE OFMINUTES Minutes of May 18, 2004 Council Meeting CALL TO THE PUBLIC ~ ANNOUNCEMENTS - INTRODUCTIONS ~ UPCOMING EVENTS At this time, any member of the public is allowed to address the Town Council on any issue not already on tonight's agenda. The speaker may have up to three (3) minutes to speak. Any persons wishing to address the Council must complete a speaker card (located at the rear of the Council chambers) and deliver it to the Town Clerk prior to this agenda item being called. Pursuant to the Arizona Open Meeting Law, at the conclusion of Call to the Public, individual members of the Council may respond to criticism made by those who have addressed the Council, may ask staffto review the matter, or may ask that the matter be placed on a future agenda. STAFF REPORTS GENERAL ORDER OF BUSINESS A. CONSENTAGENDA The consent agenda contains agenda items requiring action by the Council which are generally routine items not requiring council discussion. A single motion will approve all items on the consent agenda, including any resolutions or ordinances. A Council Member may remove uny issue from the consent agenda, and that issue will be discussed and voted upon separately, immediately following the consent agenda. Resolution No. 2004-66: Relating to the Police Department; Approving and authorizing the execution of an Intergovernmental Agreement between Pima County and the Town of Marana Police Department, a member agency of the High Intensity Drug Trafficking Area Program Drug Grant Agreement (H.LD.T,A. XIV) (Richard Vidaurri) 2. Resolution No. 2004-69: Relating to the Police Department; Approving and authorizing the execution of an Intergovernmental Agreement between Pima County/Tucson Metropolitan Counter Narcotics Alliance (C.N.A.) and the Town of 2 TOWN OF MARANA, ARIZONA COUNCIL MEETING AGENDA 13251 N. Lon Adams Road June 1, 2004 - 7:00 p.m. Marana Police Department, a member agency of the Counter Narcotics Alliance (C.N.A. Program Drug Grant Agreement (Richard Vidaurri) Resolution No. 2004-70: Relating to the Police Department;.Approving the submission of projects for consideration in Arizona's 2004 Highway Safety Plan (Richard Vidanrri) 4. Resolution No. 2004-67: Relating to Subdivisions; Approving a Final Plat for The Gallery Resort Parcel (Kevin Kish) 5. Resolution No. 2004-72: Relating to Development; Approving the Notice of Amendment to General Notes on Gladden Farms Final Block Plat (Frank Cassidy) Resolution No. 2004-71: Relating to Traffic; Approving and authorizing the Mayor to execute an Intergovernmental Agreement with Northwest Fire District for Reimbursement of Expenses relating to Opticom Traffic Signal Preempter Devices (Frank Cassidy) 7. Approval of the Marana Arts Council's Water Tank Enhancement Proiect (Mike Reuwsaat) B. COUNCIL ACTION 1. Resolution No. 2004-73: Relating to Boards and Commissions; Approving the appointment of Jori Post to the Planning & Zoning Commission (Mike Reuwsaat) PUBLIC HEARING: South Neighbors Annexation: Relating to Annexation; Consideration of the Town of Marana's desire to annex approximately 28 acres in the vicinity of ~he Saguaro Ranch project. This ~property lies within Section 29, Township I1 South, Range 13 East, Gila and Salt River Meridian (Dick Gear) Ordinance No. 2004.13: Relating to the Airport; Amending the official name to "Marana Regional Airport," and amending all references in Chapter 15 of the Marana Town Code accordingly (Charlie Mangum) 4. Presentation/Discussion: Relating to Finance; Adoption of the Fiscal 2005 Tentative Budget (Roy Cuaron) 5. State Legislative Issues: Discussion/Direction/Action regarding all pending bills before the Legislature (Mike Reuwsaat) 3 TOWN OF MARANA, ARIZONA COUNCIL MEETLqG AGENDA 13251 N. Lon Adams Road June 1, 2004 - 7:00 p.m. C. MAYOR AND COUNCIL'S REPORT D. MANAGERS' REPORT X. FUTURE AGENDA ITEMS XL ADJOURNMENT Bobby Sutton, ~Ir., Mayor 4 II. III. PLACE AND DATE Marana Town Hall, May 18, 2004 CALL TO ORDER By Vice Mayor Kai at 7:00 p.m. PLEDGE OF ALLEGIANCE Led by Vice Mayor Kai INVOCATION/MOMENT OF SILENCE A moment of silence was observed. IV. ROLL CALL COUNCIL Bobby Sutton, Jr. Herb Kai Jim Blake Patti Comerford Tim Escobedo Ed Honea Carol McGorray Mayor Vice Mayor Council Member Council Member Council Member Council Member Council Member Present Present Present Present Present Present Present STAFF Mike Reuwsaat Jaret Barr Thomas Benavidez Jocelyn Bronson Jim DeGrood Town Manager Present Interim Development Services Admin. Present Town Attorney Present Town Clerk Present Executive Asst. to the Town Manager Present Attached is a list of public attendees. APPROVAL OF AGENDA Upon motion by Council Member Escobedo, seconded by Council Member McGorray, the agenda was unanimously approved. VI. ACCEPTANCE OF MINUTES Upon motion by Council Member Comerford, seconded by Council Member Blake, the May 4, 2004 Council meeting minutes were unanimously approved. VII. CALL TO THE PUBLIC/ANNOUNCEMENTS Betty Horrigan, representing the Marana Arts Council (MAC), addressed the Council regarding a public arts project involving the community's water tanks. She said that the nonprofit organization had been working for over a year on painting murals or designing landscape around the water tanks located throughout the Town. She reported that MAC was ready to begin painting the first water tank mural in Honea Heights. Ms. Horrigan noted that a request for approval would be presented to the Council on the June Ist agenda and that a project schedule and a plan of action would be included in the Council materials. Bill Schisler expressed his gratitude for the memorial ceremony recently held on the Town Hall grounds in honor of his late wife, Leilani Schisler. He praised Town staff, especially Mike Reuwsaat, Diane Mangialardi, Jocelyn Bronson, and Betty Horrigan, for the thoughtful arrangements. Ken Farnsworth, Scoutmaster, introduced the members of Boy Scout Troop 227 to the Council. The Vice Mayor welcomed the young men and said that he hoped their observation of the Town Council meeting helped the boys learn about the government process. Tammy Reyes reported briefly on special events and gave a short update on the finalization of the 2004 Founders' Day Rodeo. She said that a total of 158 teams had participated in the roping events, with 134 youth participating in the roping and barrel racing events combined. Ms. Reyes continued her report by informing the Council of the upcoming July 3ra event celebrating the nation's birth, July 44. She said that there was an exciting fireworks display planned and that several military groups including the Fort Huachuca band would be represented. She pointed out that numerous family-oriented festivities were scheduled for the celebration which would run from 6:00 to 11:00p.m. Vice Mayor Kai announced that Jocelyn Bronson, Town Clerk, had recently graduated from the Arizona State University's School of Public Affairs' Certified Public Manager program. He congratulated the Town Clerk on her accomplishment and pointed out that Ms. Bronson was the first Town employee to complete the course. Mike Reuwsaat presented Brad DeSpain with an award from his calf dressing team members, Jennifer Christelman, Laurie Young, and Jennifer Shorr. He said that the award was in appreciation for Mr. DeSpain's assistance to the team, who won the calf dressing event, as well as for his dedication to the success of the Western Heritage Rodeo and to the Marana community at large. Mr. Reuwsaat introduced Jim Mazzocco, the newly hired Development Services Administrator. He said that Mr. Mazzocco, who would begin working for the Town on July 12th, had an extensive government career history including serving as the Pima County Planning Official from 1993 to his recent retirement in 2004. Mr. Mazzocco came forward and thanked Mr. Reuwsaat for the kind words and told the Council that he looked forward to working with the Town. Mayor Sutton arrived and was seated on the dais at 7:09 p.m. VIII. STAFF REPORTS There were no questions regarding the staff reports. IX. GENERAL ORDER OF BUSINESS A. CONSENT AGENDA Resolution No. 2004-58: Relating to Water Service; Approving and Authorizing the Execution of the Agreement between the Town of Marana and Monterey Homes for Construction of Water Facilities Under Private Contract for Continental Reserve Block 18, 19 and a portion of 17 (Brad DeSpain) Resolution No. 2004-59: Relating to Water Service; Approving and Authorizing the Execution of the Agreement between the Town of Marana and Pulte Homes Corporation for Construction of Water Facilities Under Private Contract for Continental Reserve Block 16A (Brad DeSpain) go Resolution No. 2004-60: Relating to Water Service; Approving and Authorizing the Execution of the Agreement between the Town of Marana and BCIF Group for Construction of Potable and Non-Potable Water Facilities and Provision of Water Utility Service for the San Lucas Development (Brad DeSpain) Resolution No. 2004-63: Relating to Parks and Recreation; Approving the naming of the arena located at Postvale Road and the Frontage Road the Marana Western Heritage Arena (Tom Ellis) 5. Resolution No. 2004-64: Relating to Water; Supporting Operation of the Yuma Desalting Plant (Michael A. Reuwsaat) 6. Resolution No. 2004-68: Relating to Subdivisions; Approving a Final Plat for Twin Peaks Highland (Kevin Kish) 7. Request for Additional Planning Staff (Jane Howell) 8. Proclamation regarding Public Works Week (Harvey Gill) Upon motion by Council Member Escobedo, seconded by Council Member McGorray, the consent agenda was unanimously approved. B. COUNCIL ACTION PUBLIC HEARING - LDS Annexation - Relating to Annexation; Consideration of the Town of Marana's desire to annex approximately 2830 acres in the vicinity of the Pima/Pinal boundary in northwest Marana. This property lies within portions of Sections 34 and 35, Township 10 South, Range 10 East, and Sections 2, 3, 4, 5, 8, 9, 10, 11, 14, 15, 16 and 17 Township 11 South, Range 10 East, Gila and Salt River Meridian (Dick Gear) Mr. Reuwsaat outlined this item. He said that it was the first mandatory meeting related to the proposed annexation and that no action was required at this time. He explained that, if the annexation was successful and after the annexation process was completed, the annexation would extend the Town boundaries along the Pinal County line adjacent to the Pinal Air Park and up to the Santa Cruz River. He said the property owners had been notified of the hearing as mandated by State law. Upon motion by Vice Mayor Kai, seconded by Council Member Blake, approval to go into a public hearing was unanimous. Juan Voiles, property owner within the proposed annexation area, voiced his opposition to the annexation. He said that he and his family chose not to be a part of this action and requested that their property be excluded from the annexed area. 4 Upon motion by Council Member Comerford, seconded by Council Member McGorray, unanimous approval to go out of the public hearing was given. 2. Ordinance No. 2004.10: Relating to Marana Regional Airport; Amending the Marana Town Code by Adding a new Chapter 15 (Charles Mangum) Charles Mangum addressed the Council regarding this item. He explained that the proposed ordinance would amend the Town Code by adding a new chapter which provided enforceable Town rules and regulations governing the Marana Northwest Regional Airport. Upon motion by Council Member McGorray, seconded by Council Member Blake, Ordinance No. 2004.10 was unanimously approved. 3. Ordinance No. 2004.11: Relating to Marana Regional Airport; Adopting Rates and Fees (Charles Mangum) Mr. Mangum gave a brief explanation of this item and said that the current rates and fees schedule was limited to only addressing the open tie downs. He explained that the proposed schedule would provide coverage for additional airport services. He said that both the FAA and the Arizona State Aeronautics Division had reviewed and approved the adoption of the more detailed and formal rates and fees schedule. Upon motion by Council Member Blake, seconded by Council Member Honea, Ordinance 2004.11 was unanimously approved. Ordinance No. 2004.11: Relating to Marana Regional Airport; Adopting Ultralight Aircraft Operating Rules (Charles Mangum) Mr. Mangum explained the proposed ordinance adopting ultralight aircraft operating rules. He said that the purpose of the action was to increase safety for the ultralight aircraft users as well as for the other aircraft users at the airport. He noted that the ultralight aircraft users would be required to obtain a permit from the Town stating their understanding of the rules and their agreement to abide by the established rules. Mayor Sutton asked if these aircraft were fitted with radio equipment. He said he was interested in how the ultralight aircraft operated currently and how they landed at the Marana Northwest Regional Airport. Mr. Mangum replied that the FAA did not require ultralights to be equipped with radios. He said that visual flight rules existed at the airport and that the ultralight aircraft were allowed to operate under Part 103 of the FAA rules. Upon motion by Vice Mayor Kal, seconded by Council Member Blake, Ordinance No. 2004.12 was unanimously approved. 5. State Legislative Issues - Discussion/Direction/Action regarding all pending bills before the Legislature (Mike Reuwsaat) There was no report given at this time. C. MAYOR AND COUNCIL'S REPORT There were no reports given. D. MANAGERS' REPORT Mr. Reuwsaat thanked everyone who voted in the Pima County Bond Election held today. He said that if all of the proposed bond issues passed then a substantial amount of the Town's CIP budget over the next two years would benefit from these measures. X. FUTURE AGENDA ITEMS Mr. Reuwsaat announced a budget study session for May 25th and, possibly, another on the 27% if necessary. He said that Council discussion of the proposed budget would be set for the June 1st Council meeting agenda and the final version of the budget would be presented to the Council for approval on June 154. Mayor Sutton asked about the motorized scooter ordinance recently passed by the Tucson City Council. Mr. Reuwsaat asked that the Council members and senior staff refer any questions or comments regarding this matter be passed along to the Town Attorney for presentation on the June 1st agenda. Mayor Sutton asked that Mr. Barr meet with Juan Voiles in order to discuss the property owner's concerns regarding the LDS annexation. XI. ADJOURNMENT Upon motion by Council Member Escobedo, seconded by Council Member McGorray, approval to adjourn was unanimous. The time was 7:21 p.m. CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the Marana Town Council meeting held on May 18, 2004. I further certify that a quorum was present. Jocelyn Bronson, Town Clerk TOWN COUNCIL ~ MEETING TOWN OF MARANA INFORMATION MEETING DATE: June 1, 2004 AGENDA ITEM: IX. A. 1 TO: MAYOR AND COUNCIL FROM: SUBJECT: Richard Vidaun'i, Chief of Police Resolution No. 2004-66: Relating to the Police Department; Approving and authorizing the execution of an Intergovernmental Agreement between Pima County and the Town of Marana Police Department, a member agency of the High Intensity Drug Trafficking Area Program Drug Grant Agreement (H.I.D.T.A. X1V) DISCUSSION The Intergovernmental Agreement (IGA) is a renewal of a current IGA with Pima County. This agreement establishes certain guidelines for the disbursement of funds from the Federal grant that reimburses the Town employee costs associated with one (1) of the Marana police officers assigned to the Counter Narcotics Alliance (C.N.A., formerly M.A.N.T.I.S.). The Office of National Drug Control Policy h as awarded funds to the Pima County Sheriffs Department to be allocated to member agencies of the Arizona Southwest Border H.I.D.T.A. Program. The Town of Marana will receive $48,920 for personnel costs related to one (1) of the officer positions assigned to C.N.A. The Sheriffs Department is the administrator of the grant funds. The police department has two (2) police officers assigned to C.N.A. Funding for the second position is through a separate grant, which the City of Tucson administers. RECOMMENDATION Staff recommends the approval of the Intergovernmental Agreement between Pima County and the Town of Marana Police Department regarding the High Intensity Drug Trafficking Program Drug Grant Agreement. SUGGESTED MOTION I move to adopt Resolution No. 2004-66. Marana Regional Airport- Name Change June 1, 2004 MARANA RESOLUTION NO. 2004-66 RELATING TO THE POLICE DEPARTMENT; APPROVING AND AUTHORIZING THE RENEWAL OF AN INTERGOVERNMENTAL AGREEMENT WITH PIMA COUNTY FOR THE ADMINISTERING AND DISBURSEMENT OF FUNDS FROM THE HIGH INTENSITY DRUG TRAFFICKING AREA PROGRAM DRUG GRANT AGREEMENT (H.I.D.T.A. XIV). WHEREAS, the Town of Marana, Pima County, Arizona, recognizes its duty to protect its citizens through effective police powers; and WHEREAS, the Office of National Drug Control Policy (ONDCP) has awarded funds to the Pima County Sheriff's Department to administer; and WHEREAS, the Marana Police Department is a member of the H.I.D.T.A. Southwest Border Alliance; and WHEREAS, under the terms of the H.I.D.T.A. grant, the Marana Police Department may receive up to $48,920; and WHEREAS, attached hereto as Exhibit A and incorporated herein by this reference, an agreement has been prepared which equitably sets out the rights and responsibilities of the Town and the County in administering the H.I.D.T.A. grant. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA, that the Mayor is hereby authorized to execute the Intergov- ernmental Agreement by and between the Town and Pima County, attached hereto as Exhibit A, to allow for the distribution of said monies in accordance with the terms of the H.I.D.T.A. grant. PASSED A ND ADOPTED B Y T HE MAYOR A ND COUNCIL O F THE TOWN OF MARANA, ARIZONA, this 1st day of June, 2004. ATTEST: Mayor Bobby Sutton, Jr. Jocelyn C. Bronson, Town Clerk APPROVED AS TO FORM: Frank Cassidy, Town Attorney RSO 040601 HiDTA.doc Marana Police Department ARIZONA ALLIANCE PLANNING COMMITTEE (AAPC) HIDTA EXECUTIVE BOARD INTERAGENCY SERVICE AGREEMENT BETWEEN PIMA COUNTY AND MEMBER AGENCIES OF THE HIGH INTENSITY DRUG TRAFFICKING AREA PROGRAM DRUG GRANT AGREEMENT (HIDTA XIV) Whereas, the office of National Drag Control Policy (ONDCP) has awarded $9,985,061 to the Pima County Sheriff's Department, a department of Pima County, a corporate and body politic of the State of Arizona. Whereas, the grant money is to be allocated to member agencies of the Arizona Southwest Border HIDTA Program to be spent in accordance with (ONDCP) guidelines. Whereas, the PIMA COUNTY SHERIFF'S DEPARTMENT (hereinafter referred to as PCSD), a member of the HIDTA Program, is willing to act as the administrator of the grant funds. This agreement is made by and between PIMA COUNTY through the PCSD, and the Marana Police Department, hereinafter referred to as the GRANTEE. PIMA COUNTY is authorized to enter this agreement pursuant to A.R.S 11-201, 11-251 and 11-951 through 11-954. Now, THEREFORE, it is agreed between the parties as follows: GRANTEE: Any State or Local agency in the State of Arizona who is a recipient of HIDTA 2004 Grants. BOARD: Defined as the Members of the Arizona HIDTA Executive Committee and its Executive staff defined as the Arizona Alliance Plarming Committee. The day-to-day compliance and review of HIDTA initiatives within the State of Arizona will be carried out by the staff of the Arizona Alliance Planning Committee (AAPC) at the direction of the Arizona HIDTA Executive Committee (AHEC). ADMINISTRATOR: The accounting section of the Pima County Sheriff's Department will handle the processing of vouchers for payment or reimbursement to the GRANTEES. This agreement is effective October 1, 2003 and will terminate on September 30, 2006. Expenditures made on or after October 1, 2003 are eligible for reimbursement. This HIDTA Program grant expires at the end of the agreement period, unless prior written approval for an extension has been obtained from the Administrator/PCSD. This decision will be made by the PCSD after consultation with the BOARD. Any extensions will be contingent upon approval by cognizant federal authorities of an extension of the HIDTA grant award number I4PSAP549 between the Office of National Drug Control Policy (ONDCP) and PCSD. The GRANTEE agrees to return any unexpended funds to the BOARD within 60 days of the expiration of this grant. The GRANTEE agrees that HIDTA Program grant funds shall be used to support and enhance activities intended to deter, investigate, and/or prosecute drug offenders. Grant funds will not be used to supplant State and/or local funds that would otherwise be made available for such proposes. The GRANTEE shall operate in a manner consistent with, and in compliance with, the provisions and stipulations of the approved HIDTA Program grant and this agreement. If the Administrator/PCSD finds non-compliance, the GRANTEE will receive a formal written notice, which identifies the area of non-compliance and the appropriate corrective action to be taken. If the GRANTEE does not respond within thirty calendar days to this notice, and does not provide sufficient information concerning the steps which are being taken to correct the problem, the Administrator/PCSD may suspend funding or permanently terminate the agreement or revoke the grant. Any deviations or failure to comply with the purpose and/or conditions of this agreement without the permission fi-om the Administrator/PCSD may constitute sufficient reason for the PCSD to terminate the agreement and revoke the grant. It will also require the return of all unspent funds, require an audit of expended funds be performed at GRANTEE'S expense, and require the return of any previously expended funds which are deemed to have been spent in violation of the purposes and conditions of the grant. The approved program budget is shown below. The GRANTEE may make budget adjustments of up to ten percent of the total budget of the grantee in any approved initiative after notification in writing to the staff of the Arizona Alliance Planning Committee and the Administrator/PCSD and after receiving the signature approval from the Arizona HIDTA Director. Adjustments or reprogramming in excess often percent of the grantee's budget in an initiative or any reprogramming between initiatives and or agencies; in any amount, require the approval of the BOARD, the Southwest Border HIDTA Coordinator, and the Office of National Drug Control Policy. Request for budget adjustments or reprogramming must be submitted in writing to the AAPC. Approved program budgets for the Marana Police Department in HIDTA 2004 initiatives: Counter Narcotics Alliance (CNA formerly MANTIS) $48,920 Total: $48,920 5. The GRANTEE agrees to comply with the financial and administrative requirements set forth in Financial Management of HIDTA Funds, Version 2. The GRANTEE agrees that it will provide accounting, auditing, and monitoring procedures to safeguard HIDTA Program grant funds and keep such records to assure proper fiscal controls, management, and the efficient disbursement of HIDTA Program grant funds. Disbursement of HIDTA Program grant funds to the GRANTEE can be on a reimbursement or advance basis. Reimbursement requests should be made on a monthly basis to the Pima County Sheriff's Department Finance Unit. Requests for reimbursement must include a detailed listing of expenditures summarized by budget category. The request must contain receipts for equipment purchases which exceed $1,000.00 in cost. Supporting documentation for all expenditures will be kept available by the GRANTEE for audit and review purposes for a period of 3 years (Ref. HIDTA Financial & Administrative Guidelines, Volume 2, J-31). Advances for expenditures may be requested to be made within a thirty-day period. The request must be signed by an authorized representative of the GRANTEE. 7. Prior to the expenditure of confidential funds, an authorized agent of the GRANTEE shall sign a certification indicating that he or she has read, understands, and agrees to abide by all of the conditions pertaining to confidential fund expenditures as set forth in Financial Management of HIDTA funds, Appendix F. 8. The GRANTEE agrees to submit periodic financial and performance reports to the BOARD, on forms provided by the BOARD, documenting the activities supported by the HIDTA Program grant funds and providing an assessment of the impact of those activities on drug trafficking. The reports shall be submitted at specific timetables to be determined by the BOARD and the Office of National Drug Control Policy. 9. Budget item submissions for equipment and other contract items are accepted as best estimate only and are not deemed approved at that price. The GRANTEE is required to assure such items are not duplicative or excessive, and should make market survey and obtain the best pr/ce available. The GRANTEE shall follow the same procurement policies and procedures that it uses for obtaining non-federal funds. The GRANTEE will comply with all applicable procurement laws. 10. Equipment acquired under this grant program must be used by the GRANTEE in the program or project for which it was acquired as long as needed, whether or not the project or program continues to he supported by Federal funds. When no longer needed for the original program, the equipment may be used in other activities supported by the Office of National Drag Control Policy (ONDCP). The GRANTEE may dispose of the original equipment when no longer needed or supported by the ONDCP. Items with a current per-unit fair market value of less than $5,000.00 may be retained or sold and the ONDCP shall have a right to an amount as stated in the Financial and Administrative Guide for Grants (OJPM7100.0D). 11. This agreement may be modified only by a written amendment signed by persons duly authorized to enter into agreements on behalf of the PCSD and GRANTEE. Any notice given pursuant to this agreement shall be in writing and shall be considered to have been given when actually received by the following addresses or their agents or employees. a. If to the PCSD PIMA COUNTY SHERIFF'S DEPARTMENT 1750 East Benson Highway Tucson, ,M'izona 85714 Atto: Betty Cohen HIDTA Accounting Officer b. If the GRANTEE. Marana Police Department 13291 North Lon Adams Road Marana, AZ 85653 Atto: Chief Richard Vidaurri 12. The GRANTEE agrees that in the event that a Federal or State court, or Federal or State administrative agency, after a due process hearing, makes a finding of discrimination on the grounds of race, color, religion, national origin, sex, age, or handicap against the GRANTEE regarding the program or activities supported by the HIDTA Program grant, the GRANTEE will forward a copy of such findings to the PCSD and the BOARD. 13. The GRANTEE acknowledges that it is acting independently and that it retains sole responsibility for payment of salary of any of its employees including any hired with grant funds. Grantee agrees that it is solely responsible for the payment of all federal, state, and local taxes associated with compensation pursuant to this agreement. Grantee also agrees that it is solely responsible for worker's compensation and any other benefits due to its employees. 14. The GRANTEE agrees to insure, defend and hold harmless, PCSD, Tucson Airport Authority (TAA), the Grant Administration and Pima County, its officers, departments, employees and Agents for any vicarious, derivative liability which may arise as a result of this contract. 15. Grantee agrees to maintain insurance pursuant to Arizona Law. 16. "COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT. Grantee shall comply with all applicable provisions of the Americans with Disabilities Act (Public Law 101-336, 42 USC 12101-12213) and all applicable federal regulations under the Act, including 28 CFR Parts 35 and 36." 17. This contract is subject to the provisions of A.R.S #38-511 which provides in pertinent part:" The state, its political subdivisions or any department of either may, within three years after its execution, cancel any contract, without penalty or further obligation, made by the state, its political subdivision, or any of the departments or agencies of either if any person significantly involved in initiating, negotiating, securing, drafting, or creating the contract on behalf of the state, its political subdivisions or any of the departments or agencies of either is, at any time, while the contract or any extension of the contract is in effect, an employee or agent of any other party to the contract with respect to the subject matter of the contract. 18. All parties agree to comply with all applicable nondiscrimination requirements of ARS #41-1463, all applicable State and Federal civil fights laws, and Executive Order 99-4. 19. GRANTEE agrees to support and cooperate, to the extent possible, the missions, goals and objectives of the Arizona HIDTA Intelligence and Operations Support Center and the annual policy guidance for the High Intensity Drug Trafficking Area Program. THE SPACE BELOW IS LEFT BLANK INTENTIONALLY IN WITNESS WHEREOF, the parties have made and executed this agreement the day and year first written: FOR THE GRANTEE: ~authority granted by law (For the GRANTEE) Statutory or other legal authority to enter into this agreement: (grantee) FOR THE GRANTOR: For the Pima County Sheriff's Department: Approved as to form and as to authority granted by law Deputy County Attorney, Pima County For the Pima County Board of Supervisors Chairperson Attest: Clerk of the Board Budget Detail Report FiscalYear: 2004 HIDTA Location: SWB Arizona Grant: I4PSAP549 Task Force: Metropolitan Area Narcotics Trafficking Interdiction Squad (MANTIS) Recipient Agency: Pima County Sheriff's Department Resource Agency: Marana Police Department Personnel: Name Annual Time Amount Police Officer $39,135.00 I $39,135 Total Personnel: $39~135 Benefits: Name Annual Time Amount Police Officer $9,785.00 1 $9,785 Total Benefits: $9~785 Total: $48,920 Page 35 of 68 TOWN COUNCIL ~ MEETING TOWN OF MARANA INFORMATION MEETING DATE: June 1, 2004 AGENDA ITEM: IX. A. 2 TO: MAYOR AND COUNCIL FROM: SUBJECT: Richard Vidaurri, Chief of Police Resolution No. 2004-69; Relating to the Police Department; Approving and authorizing the execution of an Intergovernmental Agreement between Pima County/Tucson Metropolitan Counter Narcotics Alliance (C.N.A.) and the Town of Marana Police Department, a member agency of the Counter Narcotics Alliance (C.N.A.) Program Drag Grant Agreement. DISCUSSION This Intergovernmental Agreement is a renewal of a current I.G.A. with Pima County/City of Tucson. This agreement establishes certain guidelines for the disbursement of federal grant funds received from the Arizona Criminal Justice Commission that reimburses the Town employee costs associated with one (1) of the Marana police officers assigned to the Counter Narcotics Alliance (C.N.A. formerly M.A.N.T.I.S.) The City of Tucson has received a grant of federal funds from the Arizona Criminal Justice Commission to be allocated to member agencies of the multi-agency drug task force designated as the Pima County/Tucson Metropolitan Counter Narcotics Alliance (C.N.A.). The Sheriff's Department/City of Tucson are the administrators of the grant funds. The police department has two (2) police officers assigned to the C.N.A. Funding for the second ~osition is through a separate grant, which Pima County administers. RECOMMENDATION Staff recommends approval of the Intergovernmental Agreement between Pima County/City of Tucson and the Town of Marana Police Department regarding the Counter Narcotics Alliance (C.N.A.) Program Drug Grant Agreement. SUGGESTED MOTION I move to adopt Resolution No. 2004-69. CNAbluesheet 5/25/2004 MARANA RESOLUTION NO. 2004-69 RELATING TO THE POLICE DEPARTMENT; APPROVING AND AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN PEVIA COUNTY/TUCSON METROPOLITAN COUNTER NARCOTICS ALLIANCE (C.N.A.) AND THE TOWN OF MARANA POLICE DEPARTMENT, A MEMBER AGENCY OF THE COUNTER NARCOTICS ALLIANCE (C.N.A.) PROGRAM DRUG GRANT AGREEMENT. WHEREAS, the Town of Marana, Pima County, Arizona, recognizes its duty to protect its citizens through effective police powers; and WHEREAS, the Arizona Criminal Justice Commission has awarded funds to the City of Tucson to administer; and WHEREAS, the Marana Police Department is a member of the Pima County/Tucson Metropolitan Counter Narcotics Alliance (C.N.A.); and WHEREAS, the primary goal of the C.N.A. is that drug enforcement in the Pima County/Tucson metropolitan areas be conducted in a concerted effort, in order to maximize available resources; and WHEREAS, attached hereto as Exhibit A and incorporated herein by this reference, an agreement has been prepared which equitably sets out the rights and responsibilities of the Town and Pima County/City of Tucson in administering the C.N.A. grant. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA, authorizing the Mayor to execute the Intergovernmental Agreement by and between the Town and Pima County/City of Tucson, attached hereto as Exhibit A, to allow for the distribution of said monies in accordance with the terms of the C.N.A. grant. PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA, this 1st day of June, 2004. ATTEST: Mayor Bobby Sutton, Jr. APPROVED AS TO FORM: Jocelyn C. Bronson, Town Clerk Frank Cassidy, Town Attorney 5/23/2004 2:34 PM INTERGOVERNMENTAL AGREEMENT FOR PIMA COUNTY/TUCSON METROPOLITAN COUNTER NARCOTICS ALLI.&NCE (CNA) WHEREAS, the City of Tucson has received a grant of federal funds fi'om the Arizona Cldmirta] Jus~dce Commission in the total amount of $867,770 for admixfistrafion ofa mulfi-~ency drag rusk force in the Tucson metropolitan area &signaled ~s the Pima County/Tucson Metropolitan Counter Narcotics Alliance (hereinafter "CNA)'; and WHEREAS, the Arizona Criminal Justice Commksion may fi'om time to time proxdde the City of Tucson w/th additional grants to implement such law enforcement projects, and WHEREAS, Pima County has received a grant of federal funds for eleven positions assiLmed to the Pima County~Tucson Me'a-opolitan Counter Narcotics Alliance, from the federal pro, am Hi~h Intensity Drag Trafficking Areas (hereinafter "HIDTA"), to further its pfimm3, goal of significantly reducing unlawful narcotics activity in the Pima Count3, metropolitan ~ and WHEREAS, the City ofTucsork Pima County, the Town of~Oro Vall~, dae Town of Mamn,~ t~e City of South l~acsork lhe Arizona Board of regents, and the Stat~ of ATfizona, pursuant to A.R.S. §13-3872, and in accordance with flae provisions of A_R.S. Title 11, Chapter 7, Article 3, and ~ authorized by appropriate action of the governing body for each party, desire to enter into this mutual aid agreement on behalf of their various law enforcement agencies wi~h respect to such ~u~t~, and :: WHEREAS, the City of Ttmson is empowered by Tucson Charier Chapter X, Section 7, to maintain a Police Department for the purposes stated herein and is authorized to contram by Tucson Charter Chapter Section I, and. WHEREAS, the Shefiffof Pima Count), is empowered by A.1LS. §11441, et. seq. to mainm/n a Sheriffs Department for the purposes stated therein and the County Board of SupetMsors is empowered by ARS §I 1- 201 to enter into conWacts on behalf of the County Sheriff's Depa~ unen~ and WHEREAS, the Town of Oro Valley is empowered by A_tLS. Title 9 to contract and by A_ILS. §9- 240(BX12) to maintain the Oro Valley Police Department for the purpose stated lhereixk and WHEREAS, the Town of Marana is empowered by A.R.S. Title 9 to conlract and by A.R.S. §9- 240(B)(12) to maintain a Police D~arlment for the pm'poses staled therein, and '~,I-EEREAS, the City of South Tucson is empowered by A.1LS. Title 9 to conn'act and by A.R.S. § 9- 240(B)(12) to maintain the South Tucson Police Department for the purposes stated therein, and WHEREAS, the Arizona Board of R~ents is empowerec~by A.R.S. §15-1627(F) to maintain the Un/versi~' of Arizona Po[ice D~am'nent for the purpose% stated therein and by .~_ILS. §15-1625 m enter into conmacts on behalf of the Un/versi~' of ?a/zona Ponce D~mnmen~ and XX~.REA_S, tine D~a'.nmr of ?ablic s~e3' is ~rnp~were~ by A.R.£. §41-i 7 i2 re m~'~:~n z nz~-zofics ev~orc, emenr and ~ai inve~gafion dMsior~ and WHEREAS, implementation of this intergovernmenta/ Ageement will substantia/b, further the public safe~-, health, and welfare: NOW, THEREFORE, the parties do hereby agree as fol/ows: ARTICLE I DEFINITIONS A. "Party" means each of the govmamental entities that have executed Otis a,_m'enment "Chief Law Enforcement Officer" means thai person who is a "department or agency head with peace officer jurisdiction, or his duly authorized representative, having the primary respor~ibiliLy for law enforcement within the jurisdiction or territory," as such phrase is used in A.R.S. §13-3871, whether designated by appointment or election. C. "CNA" means the Pima County/Tucson Metropolitan Counter Narcotics Alliance. The governmental entites maldmg up the CNA are the City of Tucson, Pima County, the Town of Oro Valle3; the Town of Maraua, the City of South Tucson, the Arizona Board of Regents, the State of Arizona and the Un/ted States Oov~mnent ARTICLE 2 PURPOSE The primary goal of the CNA ks that drag enforcement in the Pima County and Tucson metropolitan areas be conducted in a concerted effort, in order to maximi?e available resources. Enforcement will be addressed fi.om the street level to the international level through cooperation of local, State, and Federal agencies, and Arizona I-E[DTA initiatives. This Alliance will be an interrelated drug and and-terrorism enforcement effort that shares resources and intelligence in ~he successful interdiction of illegal narcotics. ARTICLE 3 OBJECTIVES Pro~mam objectives include the following: 1. Reduce the rate of crime associated with drag traffictdng and drug use. 2. Enact strategies that w/Il serve to interdict the availability, shipment, and flow of illicit narcotics within and thro ~ugh the Pima CountyFFucson Metro sen,ice are,~. 3. Employ investigative and enforcement strategies that target offenders, locations, and organizations involved in activities assoc/ated with illicit narcotics. 4. Use intell/gence driven enforcement to focus collaboradve resour~s. 5. Work toward reducing the demand, prevalmce, and chrorfic use ofilhcit narcotics. 2 ,ARTICLE 4 JURISDICTION The CNefLaw Enforcement Officers of each of the parries hereto indixddually consent to the extension of peace anthori~, into their jurisdiction or territory, by the peace officers assigned to the CNA by the Chief Law Enforcement Officers of the other parties, in accordance with the pro',4sions of A.R.S. §13-3872. Nothing in this agreement shall be consn-ued as either limiting or extending the lawfal jurisdiction of any of the parties, other than as ex-pressly set forth herein. ARTICLE 5 PLAN,'NTNG AND ADMINISTRATION A. Establishment of and Powers of Policy Board: 1. The CNA will be governed by a Policy Board having final authority for its operation. 2. The Policy Board shall establish policies to select cases to be investigated; allocate, focus, and manage project resources; and provide oversight of preject investigations. 3. The Policy Board will disburse any forfeited funds or }'cml propealy to members oftheCNA or the ~County/(ttqmey's And-Racketeering Fund pursuant m-the provisions of A.R.S. ~13-2314 and 13-2315, with the exception of any forfeiture generated by the participating federal jurisdictions. 4. Forfeiture investigation and analysis will be conducted by the Financial Remedies & Property Management Units assigned to CNA and administered by the Tucson Police Department. 5. The Policy Board shall meet monthly be=4nning January, 2004. The CNA Commander shall make quarterly reports to the Policy Board. 6. Minutes will be kept of all meetings, and members shall be notified of meeting. 7. A quorum of three-quarters of the Board will be sufficient to take Board action. B. MEMBERSI-IW OF POLICY BOARD 1. Each member of the Policy Board shall have an equal vote. The Policy Board will consist of the ck/ef law enforcement officer or, in the case of federal agencies, the head of the Tucson office, fi-om the following agencies: Pima Cotmty Sheriff's Deparmaent, Tucson Police Department, Arizona Department of Public Safety, Federal Bureau of Investigation, Drag Enfomement Administration, and C, nstoms and Immigration Enforcement. A sin~e policy board member sele~ted fi.om among the!r ranks shall repres~t the remaining parties (participafingjudsdicfious~ to t/tis ~a~cement on {~e policy board. Initially. the South Tucson Police Chief shall serve as the pa~qScipafing jur/sdicfion representative. 4. ..'D~e cli/efofficer ofea:l~ law enforcement agency-.'ne5' appoint a desi?.ee to fi::l 5~e zNefs position on Lhe Polizy Be, ar& A designee ~nay' exerzise the appointing zhie£s Both the policy board chairperson and vice-chairperson positions s}mll rotate among the sponsoring agencies. Initially, the cha/rperson shall be Tucson Drug Enforcement Administration Assistant Special Agent-in-Charge and the vice-chair shall be the Tucson Police Department Chief. The terms of these positions shall not exceed one year. OPERATIONAL COMlvL~ND Operational command of the CNA will initially be the responsibility of the Tucson Police Department. The Tucson Police Department will assign a Police Captain to command the CNA. This individual will be responsible to the Policy Board for carrying out approved policy. CNA commanders will serve a term of three years, beginning with the Tucson Police Department, and may be appointed from the Tucson Police Department, Pima Count), Sheriff's Department or the Arizona Department of PubLic Safety. With the approval of the selected agency, the policy board will select the agency that w/il provide the commander. PROJECT ADMINISTRATION AND REPORTFNG The Tucson Police Depu~tment shall assume responsibility for project adrnlnlqU'afive and financial matters, such as contract adminiqffalJ. On; acconntillg, equipment purchase, project evaluation; funding .)._o. urce rep6rt~ and submission of proposals for further furl.ding. The Tucson Police Depa,lment shall establish requirements for the provision of documentation necessary to leimbarse participating agencies for grant approved expenditures. All grant-funded expenditures must comply with current federal r ~egulations and the grant contract with the Arizona Criminal Justice Commission. STAFF The CNA shall include staff fi-om grant-funded and non-grant funded sources. Grant funded positions shall be allocated by the pohcy board to state or local agencies, with the perspective of encouraging and mainmlnlng a multi-jurisdictional stalE. Grant funded positions will not be allocated to federal agencies. Personnel selected to t5li gaaut-funded positions shall be chosen in accordance with federal affirmative action guidelines. Agencies providing grant funded employees ~a.~a.~a.~a.~a.~e to pay the salaries and fringe benefits for said employees and submit documentation, as required by the Tucson Police Dep~,unent, for reimbursement under the grant. Agencies receiving grant funds ~ to preserve and make available all salary and fringe benefit records for a period of five (5) yearn fi-om the date of final payment, or for a longer period of time if required by state or federal regulation. Agencies providing ~m-ant funded positions shall not use these positions to supplant currently budgeted positions. PRO\rlSION OF EQUIPMENT AT GRANT TERMINATION .An)' equipment purchased with Kant funds shall be disbursed in accordance with the federml guidelines at the time ~e grmnt is terminated. The Policy Bom~d ma)- ~sburse ~mnt fmnfed equipmem to pm~cipafimg ~cies. if these ag~cies provide ~ne Tuzson Police Depm~n:n; wkh ~x~uen assm"mnce thaz said equlpmen? ~SH be used L-., r~,e c:-hnin~ jusv.:ce system and cor, s~sien: xvld~ those ob. iez~x'es outl/ned in_ the CNA ~t appiicafion. Equipmen? proxSded by pm-fizipav?:g ~encies shall be returned to the ~en~' supplying such equipment. ARTICLE 6 EFFECTIVE DATE AND TERM This agr~ eement will become effective upon the day a fully executed agreement is filed in the Office of lhe Pima County Recorder pursuant to A.R.S. §11-952 sod shall continue in force until December 31, 2004. In the event that other grants are forthcoming or funds fi.om other sources become available for continuation, this agreement shall be rene,,ved annually, not to exc. a::d a period of five years. ARTICLE 7 TERMINATION This Agreement ma}, be term/rimed al: soy time by mutual writmn consent or by any part}., terminating the agreement as to such party by giving not less than sixty (60) days wfitlen not/ce to the other parties. In the ewent of such termination, each party shall retain possession of its separately owned equipment and property. Any party whose participation in the Aineement is terminated for any reason, prior to the expiration of the initial term or during c-'xtended terms as specified in ARTICLE 6 above, shall return any eqmpment purchased with g,a~lt funds to the Polio' Board. This contr~t is subject to cancellation by the parties purs~sot to A. KS. §38-511. ARTICLE 8 LIMITATION OF LIABILITY For the proposes of worhnan's compensat/on, an c-mployee ora party to this ~agreement, who works under the jurisdiction or control of; or who works within the jurisdictional boundaries of another party pursuant to this particular intergovernmental agreement for mutual aid in law enforcement, shall be deemed to be an employee of the party who is the employee's primmy employer and of the party under whose jurisdiction and control the employee is then worldng as provided in A.R_S. ~23-1022(I)) and the primary employer party of such so employee shall be solely liable for p .ayment of worker's compermabon benefits for the purpose of this section. Each party, herein shall compb, with provisions ofA.R.S. ~23-1022(E) by posting the public not/ce requ/red. Except for the purposes of worker's compensation as noted in the preced/ng paragon,ii of this Article, each part~ ~hall be solely responsible and liable for claims, d~nands or jurt,gments (including costs, expenses sod attorney fees) remlting from personal injmy to any person or damage to any property arising out of its own employee's performance under ttgs agreement Each party shall have the right of conm'bution a.o?in~ the other parties with respect to tor~ liability ju ~dgments should multiple parties under ~ _agreement be found liable. Th/.s right of con~ibution shall not apply to an}, settlement or demand and ~eh party shall be solely responm'ble for its own acts or omissions sod those of its officers and ;atployees by reason of its operations under this ~a.~eement This responm'bility includes automobile liability. Each party represents that it shall maintain for the duration of this agr~ eement liability inmn-anm. Tl~e parties may fiflfill their obligation,s,, by pro~m'mns of self-insursoce providing protection. Eazh paR' ~s to be sole!y responsible far a~ny ex.'?ns~ r~suifing fi.om ind. us-~ii ;.ns'xrzn:: by im ~ployees/n:u.-'red as a res'al: of op~,~ons und~ ~2s a_z~ emn~_,~:. ARTICLE 9 HU,'MAN RELATIONS Each party will comply with human relations prox4sions of its respective code and Federal .M:firmative Action ~delines requked by this contract. ARTICLE 10 METHOD OF EXTiCUTION This ~agreement may be executed in one or more identical counterparts each of which shall be deemed an original, but all of which token together shall constitute one ~ent ARTICLE ! 1 NOTICE Any notice given pursuant to this contract shall be in writing and shall be considered to have been given when a~mlly received by the following addresses or their ~ents or employees: Tucson Chie£ofPollce Tucson Police Der?~uuent 270 S. Stone Ave. Tucson, Arizona 85701 . Pima. County Sheriff Pima County Sheriff's Deparmaent 1750 E. Benson Hwy. Tucson, Arizona 85714 Director, AZ Department of Public Safety P.O. Box 6638 Phoenix, Arizona 85005 South Tucson Chief of Police South Tucson Police Department P.O. Box 7307 South Tucson, Arizona 85725 Mm'aha Ckief of Police Marana Police Depm tment 13291 N. Lon Adam~ Marana, Arizona 85653 Crc Valley Chief of Police Crc Valley Police Department 680 W. Calle Concordia Crc Valley, Arizona 85737 Chief of Police Uaiversity of.,~'/zona Police Department 1852 E. 1'~ Street Tucson, Arizona 85721 LN '¢,rlTNESS ~IEREOF, the Chief Law Enforcement Officer or Chief Executive Officer of the part/es hereto have severally given their respective consents authorized by .&.KS. §13-3872 and the parties hereto have executed this ~agrenment by and thro ~ugh their respective officers duly author/ze& TOWN COUNCIL ~ MEETING TOWN OF MARANA INFORMATION MEETING DATE: June 1, 2004 AGENDA ITEM: IX. A. 3 TO: FROM: SUBJECT: MAYOR AND COUNCIL Richard Vidaurri, Chief of Police Resolution No. 2004-70: Relating to the Police Department; Approving the submission of projects for consideration in Arizona's 2004 Highway Safety Plan. DISCUSSION The Marana Police Department is submitting a request for funding in the form of reimbursable grants from the National Highway Traffic Safety Administration and the Federal Highway Administration through the Governor's Office of Highway Safety (G.O.H.S.) The Town Council must approve the submittal of the request for funding before any consideration is granted. Staff should receive notification in October as to whether this grant is approved. The proposal for funds is for equipment and overtime totaling $43,440.80. The grant will allow the police department to purchase equipment that will enhance our traffic enforcement efforts, specifically radar units, speed detection / portable breath testing (PBT) devices. Funding for overtime will allow the Police Department to fully participate in the Southern Arizona DUI Task Force. This funding for equipment and overtime will enhance the police department's commitment to ~mprove traffic safety within the Town. RECOMMENDATION Staff recommends approval of the request relating to the Police Department pertaining to the submission of projects for consideration in Arizona's 2004 Highway Safety Plan. SUGGESTED MOTION I move to adopt Resolution No. 2004-70. GOHSgrantPBTsO4.doc 5/22/2004 2:55 PM R V/FJC MARANA RESOLUTION NO. 2004-70 RELATING TO THE POLICE DEPARTMENT; APPROVING THE SUBMISSION OF PROJECTS FOR CONSIDERATION IN ARIZONA'S 2004 HIGHWAY SAFETY PLAN WHEREAS, the Governor's Office o f Highway Safety is seeking proposals from state and local jurisdictions for projects relating to all aspects of highway safety; and WHEREAS, the Town of Marana, through the Police Department, is interested in submitting projects to be considered for funding in the form o freimbursable grants from the National Highway Traffic Safety Administration and the Federal Highway Administration; and WHEREAS, the Town Council must approve the submittal of the request for funding before any consideration is granted for equipment and overtime totaling $43,440.80; and WHEREAS, the grant will provide overtime monies and allow the Police Department to purchase equipment that will enhance our traffic enforcement efforts, specifically radar units and speed detection/portable breath testing (PBT) devices, to fully participate in the Southern Arizona DUI Task Force. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA, AS FOLLOWS: SECTION 1. Approval of the filing of projects for consideration in Arizona's 2004 Highway Safety Plan is granted. RSO 1G,~ AZ 2004 Highway SafeO; Plan.doc 5/24/2004 SECTION 2. Richard Vidaurri, Chief of Police, is appointed agent for the Town of Marana, to conduct all negotiations on its behalf and to execute and submit all documents and any other necessary or desirable instruments in connection with such grant. PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA, this 1st day of June, 2004. Mayor Bobby Sutton, Jr. ATTEST: JocelynC. Bronson, TownCle~ APPROVED AS TO FORM: Frank Cassidy, Town Attorney RSO IGA AZ 2004 Highway Safely Plan. doc RV/FJC 2 TOWN COUNCIL ~ MEETING TOWN OF MARANA INFORMATION MEETING DATE: June 1, 2004 AGENDA ITEM: IX. A. 4 TO: FROM: SUBJECT: MAYOR AND COUNCIL Kevin Kish, Interim Planning Director Resolution No. 2004-67: Relating to Subdivisions; Approving a Final Plat for The Gallery Resort Parcel. DISCUSSION This application is for a 15-unit single-family subdivision on 31.37 acres within the Dove Mountain Specific Plan, located north of Dove Mountain Boulevard and east of Gallery Place, in a portion of Section 24, Township 11 south, Range 12 east. The existing land use designation is MDR (Medium Density Residential) per the Dove Mountain Specific Plan. The developer is proposing a density of 0.5 RAC which corresponds to a typical lot size of 81,714 square feet. Total miles of private streets are 0.23 miles. A ten-foot private driveway and utility easement will provide access to Lot 1. Lots 2 and 6 are served by a 30' access from Guardian Place. Lots 9 and 12 are a "flag-lot" configuration; however, the lot frontages exceed the minimum 30' frontage requirement. Open space areas have been provided at two areas to buffer existing homes in The Gallery Parcel I subdivision. The total area of open space provided is approximately 1.45 acres. Common Areas are used for private streets (Common Area A), for Open Space (Common Area B), and for a >rivate drive (Common Area C). This plat has been reviewed by all reviewing agencies and has received approval from all, including the Dove Mountain ARC. RECOMMENDATION Staff recommends approval of Resolution No. 2004-67, approving a Final Plat for The Gallery Resort Parcel, PRV-01094. SUGGESTED MOTION I move to approve Resolution No.2004-67. 051804 060104 The Gallery Resort Parcel Final Plat,doc 05/07/04 MARANA RESOLUTION NO. 2004-67 RELATING TO SUBDIVISIONS; APPROVING A FINAL PLAT FOR THE GALLERY RESORT PARCEL. WHEREAS, Cottonwood Palo Verde, L:LC is the owner of 31.37 acres within the Dove Mountain Specific Plan, generally located in a portion of Section 24, Township 11 South, Range 12 East, and has applied for approval of a Final Plat for 15 lots on 31.37 acres; and WHEREAS, the Marana Town Council has considered the project at the regular Town Council meeting, June 1, 2004 and has determined that the Final Plat for The Gallery Resort Parcel satisfies all Town requirements and should be approved. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Marana, Arizona, that the Final Plat, submitted by Cottonwood Palo Verde, LLC for a 15-lot single family detached home subdivision on 31.37 acres located north of Dove Mountain Boulevard and east of Gallery Place, in a portion of Section 24, Township 11 South, Range 12 East be approved. PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA, this 1st day of June 2004. Mayor Bobby Sutton, Jr. ATTEST: Jocelyn C. Bronson, Town Clerk APPROVED AS TO FORM: Frank Cassidy, Town Attorney Resolution 2004-67 The Gallery Resort Parcel Final Plat. doc Skyranch 05/20/04 TOWN OF MARANA Planning and Zoning Department 3696W. Orange Grove Road+Tucson, AZ85741 (520) 297-2920 Fax: (520) 297-3930 PLANNING & ZONING APPLICATION o~.I.-sTa~EOFfA~PLICATION (Ch~k One~%~.~,,:~-~ .>:_.;,;:;.~, .:.: ~ ~ , . ~,:-: :...,~.,, ] t21 Preliminary Plat [l General Plan Amendment 12l Variance ~1 Final Plat D Specific Plan Amendment D Conditional Use Permit D Development Plan O Rezone I~ Other ri Landscape Plan 121 Significant Land Use Change Q Native Plant Permit Assessor's Parcel General Plan Designation Numbeffs) 218-40-0690 (To be confirmed by staff/ Dove Mtn Gross Area (Acre/Sq. Ft.) Cun'ent Zoning IX:me 31.37 AC; i, 336,316 SF (To be confirmed by stafo MtnResort Development/ Proposed Zoning Project Narne ~ Gallery Resort. l:~rool Same Project Location Dove Mountain Section 24, T 11, R 12 Description of Project 15-lot sinq'le familw residential subdivision Property Owner Cottonwood Palo Verde, U~ Street Address City State 14000 Dove Mountain Blvd. lqarana Ag ~.' a*~5~.' ' ~ '~:; Zip Code Phone Number Fax Number[] E-Mail Address ~....... :.~ -'~ . ":- _"~:. 85653 (520) 7~.~. 2555 (520) , 7~-~- 3323 Contact Person Phone Number Art Powell Applicant Street Address ~ ~' -- ~ City State 1745 East River Road, Suite 101 Tucson Ag .~) .; .,~,~.~ .... Zip Code Phone Numb~ Fax Number E-Mail Address I ~ ~,.;.., := .... ~_.~ -- 85718 (520) 795-1000 (520) 322-6956 jkin~ricken~ineer: Contact Person Phone Number James King, Bruce P~ton Agent/Representative Street Address [city I State .~?~-~-":£ - ': ~'~ ~';<~-;/,¢:'~:; - ;- Zip Code Phone Number Fax Number E-Mail Address Contact Person Marana Buaines~ License No. I, the undersigned, certify that all of the facts set forth in this application are true to the best of my knowledge and that I am either the owner of the property or that I have been authorized in writing by the ox~er to file this application. (If not owner of record, attach written authorization from the owner.) / / [/, Print Name of A?plic2(nt/Asent [ [ Signature FOR OI~FICE USE ONLY ~ PRV-0194 FP M/~r~ANA The Gallery Resort Parcel TOWN OF MARANA II II II ~ requost for approval of a ~5-1ot sin~lo-family subdivision on 3~.37 acros within the Dove Mountain Spocific ~lan. - ~~:~! ~,~ -T [ - -. = ~J I 7': - i _~, J ~ii il ~ ~!'i tJ ~i J ~ ~. J Ij .,, ! !, ! Jl . i JJJ ~ J~ ill i~ iii Ii !~ fiji Ii !Id i """'~' "'"' .,..,ri ~1 IL!il fiji ~ '! \ ' I I BOOK BOOK PAGE TOWN COUNCIL ~ MEETING TOWN OF MARANA INFORMATION MEETING DATE: June 1, 2004 AGENDA ITEM: IX. A. 5 TO: MAYOR AND COUNCIL FROM: Frank Cassidy, Town Attorney SUBJECT: Resolution No. 2004-72: Relating to Development; Approving the Notice of Amendment to General Notes on Gladden Farms Final Block Plat DISCUSSION This item revises three general notes on the face sheet of the Gladden Farms Final Block Plat recorded at Book 55 of Maps and Plats, Page 60, Pima County Recorder's Office. General note 16 of the Gladden Farms Final Block Plat deals with acquisition of public infra- structure. It is being amended to conform to the specific requirements of the newly formed Glad- den Farms Community Facilities District. The Town's bond counsel, Michael Cafiso, suggested that the note be revised and provided the wording of the revised note. The revised wording of general note 16 should minimize any legal hurdles to developer reimbursement from Gladden Farms Community Facilities District for public infrastructure within Gladden Farms. The revision to general note 20 provides for a maximum of 1,850 dwelling units within Gladden Farms. This makes the general note consistent with paragraph 3.1 of the First Amendment to the Gladden Farms Development Agreement approved by the Town Council on February 17, 2004. The original general note 20 provided for a maximum of 2,012 units. New general note 26 provides a $500 building permit fee credit for construction of a residence on each lot that has a non-potable water connection to the lot line. Town staff and the developer encountered a disagreement about whether each individual residential lot within Gladden Farms ~s required to be served with non-potable water. This note carries out the settlement of that dis- agreement - each individual residential lot within Gladden Farms will in fact have a non-potable water connection, but a $500 building permit fee credit will be provided to offset the additional costs of providing the connection. RECOMMENDATION Staff recommends adoption of Resolution No. 2004-72, approving and authorizing the Mayor to execute the instrument entitled "Notice of Amendment to General Notes on Gladden Farms Final Block Plat." SUGGESTED MOTION move to adopt Resolution No. 2004-72. BLU 040601 Gladden Farms Plat Notes Amendment. doc 5/24/2004 5:23 PM FJC MARANA RESOLUTION NO. 2004-72 RELATING TO DEVELOPMENT; APPROVING THE NOTICE OF AMENDMENT TO GENERAL NOTES ON GLADDEN FARMS FINAL BLOCK PLAT. WHEREAS, the Town approved the Gladden Farms Final Block Plat on December 4, 2001 by Resolution No. 2001-155; and WHEREAS, the Gladden Farms Final Block Plat was recorded in the Pima County Re- corder's Office at Book 55 of maps and plats, Page 60; and WHEREAS, the Town Council finds that three of the general notes on the Gladden Farms Final Block Plat should be amended to conform to events that have occurred since December 4, 2001; and WHEREAS, the current owners of all property depicted on the Gladden Farms Final Block Plat have executed an instrument entitled "Notice of Amendment to General Notes on Gladden Farms Final Block Plat"; and WHEREAS, the Town Council finds that it is in the best interests of the Town to approve the Notice of Amendment to General Notes on Gladden Farms Final Block Plat. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, AS FOLLOWS: SECTION 1. The instntment entitled "Notice of Amendment to General Notes on Gladden Farms Final Block Plat" attached to and incorporated by this reference in this resolution as Exhibit A is hereby authorized and approved. SECTION 2. The Mayor is hereby authorized to execute said Exhibit A and the Town Clerk is hereby authorized to attest thereto for and on behalf of the Town of Marana. SECTION 3. The Town Manager, Town Attorney and other Town staff are hereby author- ized to undertake all other tasks required to carry out the terms, obligations, and objectives of said Exhibit A. RSO 040601 Gladden Farms Plat Notes Amendment. doc - 1- 5/24/2004 5:43 PM FJC PASSED, ADOPTED, AND APPROVED by the Mayor and Council of the Town of Marana, Ari- zona, this 1st day of June, 2004. ATTEST: Mayor Bobby Sutton, Jr. Jocelyn C. Bronson, Town Clerk APPROVED AS TO FORM: Frank Cassidy, Town Attorney RSO 040601 Gladden Farms Plat Notes Amendment. doc -2- 5/24/2004 5:43 PM FJC NOTICE OF AMENDMENT TO GENERAL NOTES ON GLADDEN FARMS FINAL BLOCK PLAT The undersigned, who are all and the only parties having any record title interest in the property depicted on the final subdivision plat entitled "Gladden Farms Blocks 1 thru 25 and A thru F Final Block Plat" (the "Gladden Farms Final Block Plat") recorded at Book 55 of Maps and Plats, Page 60 in the Pima County Recorder's Office, with the consent and approval of the Town of Marana, hereby modify the General Notes shown on the cover sheet of the Gladden Farms Final Block Plat as follows: General Note 16 is modified to read as follows: Notwithstanding any other note found on the Gladden Farms Final Block Plat, Gladden Farms, LLC, and its successors in interest retain an interest in the real property in or upon which what would be "public infrastruc- ture'' (as such term is defined in Section 48-70 I, Arizona Revised Statutes, as amended) has been or is to be constructed as described on this Final Block Plat and any subdivision plats filed for any of the individual blocks shown on this Final Block Plat. Except if released prior thereto as herein- after described, such interest is to be acquired by Gladden Farms Commu- nity Facilities District pursuant to the District Development, Financing, Participation and Intergovernmental A~eement (Gladden Farms Commu- nity Facilities District) recorded at Docket 12248, Page 3874, in the Pima County Recorder's Office. (Such interest is limited to one necessary to accommodate the financing of the acquisition of such public infrastructure (including of such interest in such real property) pursuant to such Devel- opment Agreement.) Such interest is to be released upon the earlier of the acquisition of such public infrastructure (including on a portion by portion basis) only by such District pursuant to such Development Agreement and February 1, 2054. General Note 20 is modified to read as follows: The maximum number of dwelling units shall be 1,850. Notice of Amendment to General Notes on Gladden Farms Final Block Plat Add a new General Note 26 to read as follows: The Town will grant a $500 building permit fee credit for construction of a residence on each lot that has a non~potable water connection to the lot line. FIDELITY NATIONAL TITLE AGENCY, INC., An Arizona corporation as Trustee under Trust Number 30,21~ only and not in its corporate / Capaci~/~/~ ~, , ,'~/~ '.. By: P"t~v'~/~O~- ~ STATE OF ARIZONA ) '· COUNTY OF PIMA ) The foregoing instrument was acknowledged before me the "~ of ,2004 by /~d'~-~vz. /y~;/~- the Authorized Agent of Fidelity National Title Agency, Inc., an Arizona. corporatio~ as Trustee under Trust ~otary Pu ' My commission expires: FIDELITY NATIONAL TITLE AGENCY, 1NC., An Arizona'~orporation as Trustee under Trust Number 60,)'I 8 only and not in its corporate I OFFICIAL SEAL 1 f/~:~WONETTA K. ABBEGI Fu uc-^mzo"^l M^COUNTY / My-Comm. Exp. Feb. 28, 2007~ STATE OF ARIZONA ) COUNTY OF PIMA ) The foregoing instrument was acknowledged before me the f7~'~ of ~2~q~ ,2004 by ~/~.~t3P"ff~tg-. /q~Lz-- the Authorized Agent of Fidelity National Title Agency, Inc., an Arizona corporatipn as Trustee under Trust 60,118. Notary Public My commission expires: -2- I OFFICIAL SEAL (~EIII~WONETTA K. ABBEGI MyComm. Exp. Feb. 28, 200~ Notice of Amendment lo General Notes on Gladden Farms Final Blocl Plat FIDELITY NATIONAL TITLE AGENCY, INC., An Arizon~-~orporation as Trustee under Trust Number 60/127 only and not in its corporate Capacity STATE OF ARIZONA ) ) SS. COUNTY OF PIMA ) Thc foregoing instrument was acknowledged before me the /'~'* of ,2004 by ,/7]~$,'J27;4~/-.////_z-~ the Authorized Agent of Fidelity National Title Agency, Inc., an Arizona corporation as Trustee under Trust 60,127. My commission expires: FIDELITY NATIONAL TITLE AGENCY, 1NC., An Arizo~r~hcorporation as Trustee under Trust Number 60/382 only and not in its corporate CapaciW~.~// , STATE OF ARIZONA ) ) SS. COUNTY OF PIMA ) The foregoing instrument was acknowledged before me the ~ of ,/'~1,9 / ,2004 by _/27,4J~z~//.~ Z. /-//z.z- the Authorized Agent of Fidelity National Title Agency, Inc., an Arizona corporation~as Trustee under Trust 60,0 . Notary Public My commission expires: N/~t~r~ ~ublic ' - /~ I ~ OFFICIAL SEAL 1 I[~WONETTA K. ABBEGI I,{~J~i~}INOTARY PUBLIC-ARIZONA[ ~M~omm, Exp. Feb. 28,200,TI -3- My Co~m.b~lo~ ~cplres:. CONSE~T JO~D ,J~PXOYAL: BY -- ATTEST: TOWN COUNCIL ~ MEETING TOWN OF MARANA INFORMATION MEETING DATE: June 1, 2004 AGENDA ITEM: IX. A. 6 TO: MAYOR AND COUNCIL FROM: SUBJECT: Frank Cassidy Resolution No. 2004-71: Relating to Traffic; Approving and authoriz- ing the Mayor to execute an Intergovernmental Agreement with Northwest Fire District for Reimbursement of Expenses relating to Opticom Traffic Signal Preemptor Devices. DISCUSSION The Town of Marana and Northwest Fire District desire to extend the expiration date of the in- tergovernmental agreement previously entered into June 23, 1998, relating to Opticom Traffic Signal Preemptor Devices to June 30, 2004, in order to facilitate payment of approximately $20,000 owed to the Town by the Northwest Fire District for services rendered. RECOMMENDATION Staff recommends the approval of Resolution No. 2004-71, extending the expiration date of the preexisting Opticom intergovernmental agreement to June 30, 2004. SUGGESTED MOTION I move to approve Resolution No. 2004-71. BLU 040601 IG.,I with NFD re Opticom.doc 5/25/2004 7:21 PM FJC MARANA RESOLUTION NO. 2004-71 RELATING TO TRAFFIC; APPROVING AND AUTHORIZING THE MAYOR TO EXECUTE AN INTERGOVERNMENTAL AGREEMENT WITH NORTHWEST FIRE DISTPdCT FOR RE- IMBURSEMENT OF EXPENSES RELATING TO OPTICOM TRAFFIC SIGNAL PREEMPTOR DEVICES. WHEREAS, the Town of Marana and Northwest Fire District desire to extend the expiration date of the intergovernmental agreement previously entered into June 23, 1998, relating to Opticom Traffic Signal Preemptor Devices to June 30, 2004; and WHEREAS, Northwest Fire District presently owes the Town of Marana approximately $20,000 for services rendered; and WHEREAS, the Mayor and Council of the Town of Marana feel it is in the best interests of the public to extend the expiration date of the intergovernmental agreement. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, that the intergovernmental between the Town of Marana and Northwest Fire District, attached to and incorporated by this reference in this resolution as Exhibit A is hereby au- thorized and approved. The Mayor is hereby authorized to execute said Exhibit A and the Town Clerk is hereby authorized to attest thereto for and on behalf of the Town of Marana. PASSED, ADOPTED, and APPROVED by the Mayor and Council of the Town of Marana, Arizona, this 1st day of June, 2004. ATTEST: Mayor Bobby Sutton, Jr. Jocelyn C. Bronson, Town Clerk APPROVED AS TO FORM: Frank Cassidy, Town Attorney RSO 040601 1GA with NFD re Opticom #2004-71.doc FJC:cds INTERGOVERNMENTAL AGREEMENT BETWEEN NORTHWEST FIRE DISTRICT AND THE TOWN OF MARANA FOR USE AND MAINTENANCE OF THE OPTICOM TRAFFIC SIGNAL PREEMPTOR DEVICES This INTERGOVERNMENTAL AGREEMENT is entered into this __ day of ., 2004, pursuant to A.R.S. § 11-952, by and between NORTHWEST FIRE DISTRICT, a body politic of the State of Arizona (the "District") and the TOWN OF MAP~NA, an Arizona municipal corporation (the "Town") for the provision of Opticom Traffic Pre-emptor Device use and maintenance. RECITALS A. District and Town desire to continue to jointly exercise their powers pursuant to the provisions ofA.R.S. § 11-951, et seq. B. District and Town desire to enter into an intergovernmental agreement to con- tinue to use and maintain the traffic pre-emptor devices located within the corporate lim- its of the Town as previously provided for in the intergovernmental agreement between the District and the Town dated June 23, 1998, and expiring on June 30, 2003. AGREEMENT 1. The purpose of this intergovernmental agreement is to provide for the continued use and maintenance of the Opticom System traffic signal preemptor devices located within the mutual boundaries of the District and the Town. 2. The terms and conditions of the June 23, 1998, intergovernmental agreement pre- viously executed between the District and the Town shall remain in full force and effect to June 30, 2004. IN WITNESS WHEREOF, the District and the Town have hereunto set their hands the day and year first above written. TOWN 0 F M ARANA, an Arizona munici- pal corporation NORTHWEST FtRE DISTRICT, an Arizona municipal corporation By: By: Bobby Sutton, Jr., Mayor Linda A. Christopherson, Chairman Date: Date: ATTEST: ATTEST: Jocelyn C. Bronson, Clerk Lee C. Mellor, Clerk ATTORNEY CERTIFICATION The undersigned attorneys £or the Town of Marana and the Northwest Fire District have determined, each as to their respective client only, that this intergnvernmental agreement is in proper £orm and is within the powers and authority granted under Arizona law to the Town o£ Marana and the Northwest Fire District. Frank Cassidy, Town of Marana Attorney Thomas Benavidez Attorney for Northwest Fire District AGT 040519 NWFD TOM IGA EXZdoc 2 TOWN COUNCIL ~ MEETING TOWN OF MARANA INFORMATION MEETING DATE: June 1, 2004 AGENDA ITEM: IX. A. 7 TO: FROM: SUBJECT: MAYOR AND COUNCIL Michael A. Reuwsaat, Town Manager Approval of the Marana Arts Council's Water Tank Enhancement Project DISCUSSION The Marana Arts Council) and the Marana Municipal Water Board have been collaborating on a way to enhance the appearance of the many water tanks in Marana. It has been determined that the tanks are a blank canvas and that painting the tanks by artistically depicting Marana's culture and heritage would be beneficial for the community. Resident participation is a focal point of this project. In addition to giving artists a large and visible canvas on which to showcase their talent, residents would be invited to neighborhood meetings where their input would assist members of the Marana Arts Council Water Tank Enhancement committee in selecting the artistic design of the water tank in their own neighborhood. The community at large would benefit through added pride of its neighborhoods and an opportunity to promote tourism. RECOMMENDATION Staff recommends that Council approve the Marana Arts Council's Water Tank Enhancement project requested by the Marana Arts Council and authorize them to proceed with the first water tank located on West Sandy in Honea Heights. SUGGESTED MOTION I move to approve the Marana Arts Council's Water Tank Enhancement Project and to proceed with the first water tank located at 12343 West Sandy in Honea Heights. MAC Water Tank Enhancement Project 05/25/2004/6:45 PM Water Tank Enhancement Project: The function of the Water Tank Enhancement program is to beautify the Marana Municipal Water storage and containment tanks. The tanks would become a work of art for the public to enjoy. The Marana Arts Council would provide the program planning, community involvement, design concept, call to artists, selection of works of art, approval of each project, and be point of contact for the art in progress. The impetus for enhancing the water tanks is to beautify the environment; depict local and cultural history, identify our community, promote tourism, and provide public works of art through community involvement. Marana currently has 19 water tanks that have been designated for enhancement. Plan of Action: Overall project Policy: Determine funding Meet with citizens for input on specified tank Call to artist Selection of artwork Recommendation to council Award contracts Begin artwork Proposal for Honea Heights/Sandy Tank: The Marana Arts Council and The Marana Water Utility Advisory Committee have been working together for the past year on this project. The art design has been selected and written consent fi.om the artist has been obtained. The artist to paint the design has been selected. Marana Arts Council will provide the financing and insurance. Marana Municipal Water will provide materials and scaffolding. With the approval of the Council: The next step is to talk with the residents of the Honea Heights area for input at a public gathering in the immediate area. The design will be visible from the linear park. It depicts the history and incorporates the future use of the area. TOWN OF MARANA WATER TANKS NAME LOCATION HEIGHT Airline 10600 N. Airline Rd 8' ' 61' Airport Fire System Near skydive center on airport 26.6' 176.6' Airport 11740 W. Avra Valley Road 10' 38.4' Amole 13910 N. Amole Circle 10" 38.4' Continental Reserve 8671 N. Silverbell 24' 266' Cortaro Ranch 5475 W. Cortaro Crossing Drive 16' 126' Falstaff 7948 W. Avra Valley Road 10' 40' Hartman Vistas 6690 W. Linda Vista Road 24.6' 188' Honea Heights East 12465 N. Whitney Lane 9' 80.3' Honea Heights West 12343 W. Sandy Lane 24' I 68' La Puerta 7800 W. Linda Vista 21.6' 38' Lambert 9190 W. Lambert Lane 18' 50' Oshrin 5301 N. Cortaro Farms Road 12' 60' Palo Verde 9640 N. Clayton Place 23.4' 40.6' Marana Park Ora Mae Ham Park 16' 317' Picture Rocks Road 7107 W. Picture Rocks Road 24' 88' Springs Cortaro/Sunshine Hills 18' 305' Marana Park Well Ora Mae Ham Park Sandario Road Marana Arts Council and the Marana Water Utilities Advisory Committee have identified these 19 tanks to be eligible for the enhancement. Each site will be evaluated individually and brought to council or designee for final approval. The Overall Project Policy will be adhered to for each individual site. Overall Project Policy: Determine funding Meet with citizens for input on specified tank Call to artist Selection of artwork Recommendation to council Award contracts Begin artwork The enhancement may be in the form of a mural, landscaping or other form of public art work. The funding may come from different sources, such as grants, donations, or sponsorship. · If a donation or sponsorship is entered into, a 4' X 8' sign may be placed at the site as a form of thanking the participants for their generosity and community involvement. Partnering with the community is an important aspect of this project, we intent to have neighborhood meetings for each beautification project. We will research and inform the citizens of the local history and culture of the area and ask for input to the theme and design of the project. At this point MAC would require from the Council: A written approval authorizing the Marana Arts Council to paint/beautify water tanks. This directive would also be used when trying to obtain grants. Betty Horrigan From: TCAirbrushing@aol.com Sent: Tuesday, December 23, 2003 8:59 PM To: ehorfigan@comcasLnet Subject: water tank 3232 S. 3450 W. West Valley City, Utah $4119 (gOD 33%6424 or (gOD 971-6853 PROPOSAL SUBMITTED TO: DATE 12/14/2003 JOB NAME Honea East/Honea West W; NAME Marara Arts Council PHONE STREET P.O. Box 901 STREET CITY Marana CITY STATE AZ STATE We hereby submit specifications and estimate for:. ~'(Dcpendin,e on intmasi~/and identifiable locations, such as Iol~os. I~n clmark~, ecL) COwboy silhouette (see attachment for proposed an work. pg.2) Honea East - 12465 lq. Whim? Lane Actual size 9'x80. 3' Project size 6'x60' =360 sq. ~ On ,.ffrotmd $5.00 * 360 sq. ft. = $1,800 (material included ) Honca West - 12343 W. Sandy Lane Actual size 24' x 68' Pro ect Size 10? x 22' =220.5 sq. Off ,emund $12.50 * 220 sq. ft. = ~,750 (material included ) +litt/scaffolding I appreciate the opportunity to bid on this project and I l~ow that I can do a quality job. I'm looking forward to hearing fi-on talk more about this project. Thank you for your time and consideration. Sincerely, T.C. Airbrushing We hereby propose to furnish labor in complete accordance with the above specifications, for the sum of dollars ($ ) with payment t, follows: All materials are i: any hereby equipment such as scaffolding. If project exceeds a 10'xl 0' area, materials cost may apply. A 50% deposit is re project. Scheduling is very important due to deadIine time and T.C. Airbrushing's calendar. Each piece is unique and it is h determine a time frame, but all projecls can be completed within 5 to 8 days. All work to be completed in a professional mar 12/23/2003 1o standard practices. Any alteration or deviation from above specification involving extra costs will be executed only upon and will become an extra charge over and about the estimate. All agreements are contingent upon strikes, accident or delays control. This proposal is subject to acceptance within days and is void thereafter at the option of the undersigned. Authorized Signature : ACCEPTANCE OF PROPOSAL The above priced, specifications and condition are hereby accepted. You are authorized to do the work as specified. Payme as outlined above. ACCEPTED Date: Signature: Si~ature: 12/2312003 Page 1 ofl Brad Despain From: Sent: To: Cc: Brad Despain [bdespain@marana.com] Tuesday, May 04, 2004 11:05 AM 'bhodrgan@marana.com' 'mrueswaat@marana.com'; 'Diane Mangialardi' Subject: Murals on Water Tanks.( Materials to be furnished by the Water Dept.) Betty The Water department will furnish the Paint, Scaffolding and a scissor lift for the Paintings. We need a two week lead time to arrange the Equipment. Paint can be selected and acquired from Smyth Steel the Tank Builder. Epoxy paint chips will be available at the Water Users Advisory Committee and Managers water committee joint meeting in May. If you need additional Information or Etc. Please call or contact us. THANKS Brad DeS~ain Utilities Director Town of Marana 05/I 1/2004 TOWN COUNCIL ~ MEETING TOWN OF MARANA INFORMATION MEETING DATE: June 1, 2004 AGENDA ITEM: IX. B. 1 TO: FRO M: SUBJECT: MAYOR AND COUNCIL Michael A. Reuwsaat, Town Manager Resolution No. 2004-73: Relating to Boards and Commissions; Approving the appointment of Jon Post to the Planning & Zoning Commission DISCUSSION The resignation of Trish Berg from the Planning & Zoning Commission, effective April 30, 2004, has been accepted by the Council. Commissioner Berg's term expires June 30, 2005, and there now exists a vacancy. Under the policy adopted by Council at the September 4, 2001 Council meeting, applications for vacancies must be submitted to the Council Members. Council met in Executive Session on May 25, 2004 to interview interested applicants. The selection of the successful candidate to fill the unexpired term of Commissioner Berg will be announced in public session at tonight's meeting. Mayor and Council's pleasure. RECOMMENDATION SUGGESTED MOTION I move to approve Resolution No. 2004-73, appointing Jon Post to fill the vacancy on the Planning & Zoning Commission. The term of this appointment will expire on June 30, 2005. Resolution No. 2004-73/.1CB 05/26/2004/6:18 PM MARANA RESOLUTION NO. 2004-73 RELATING TO BOARDS AND COMMISSIONS; APPROVING THE APPOINTMENT OF JON POST TO THE PLANNING & ZONING COMMISSION. WHEREAS, the Planning and Zoning Commission has been created by the Town Council to meet and advise the Town Council on zoning issues within the Town; and WHEREAS, the Town Council desires to fill ONE (1) seat by appointing Jon Post to a term that will expire June 30 of 2005. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Marana, Arizona, that Jon Post shall be appointed to the Planning and Zoning Commission with a term of office to expire June 30, 2005. PASSED AND ADOPTED by the Mayor and Council of the Town of Marana, Arizona, this 1st day of June, 2004. ATTEST: Mayor Bobby Sutton, Jr. Jocelyn C. Bronson Town Clerk APPROVED AS TO FORM: Frank Cassidy, Town Attorney Marana Resolution No. 2004-73 TOWN COUNCIL ~ MEETING TOWN OF MARANA INFORMATION MEETING DATE: June 1, 2004 AGENDA ITEM: IX. B. 2 TO: MAYOR AND COUNCIL FROM: SUBJECT: Dick Gear, Community and Economic Development Director Public Heating - South Neighbors Annexation: Relating to Annexation; Consideration of the Town of Marana's desire to annex approximately 28 acres in the vicinity of the Saguaro Ranch project. This property lies within Section 29, Township 11 South, Range 13 East, Gila and Salt River Meridian. DISCUSSION Pursuant to filing a blank petition with the Pima County Recorder's Office, this Public Heating is mandated by State Statutes to be held within thirty days following such filing. All owners of real and personal property within the annexation area have been notified of this hearing, and have been given the opportunity to address the Mayor and Council with their concurrence or objections to this annexation. RECOMMENDATION No action is required - Public Hearing. SUGGESTED MOTION No action required. BLU So.Neighbors Annexation.doc EXHIBIT ORD. 90.10 'ANNEXATIDN MAP' A PORTIDN DF' THE SDUTHEAST ~ DF' THE NDRTH~/EST K DF' SECTIDN 29, TnWNSHIP 1! SDUTH, RANGE 13 EAST GILA AN]) SALT RIVER MERIDIAN PIMA CDUNT) ARIZDNA NO.<~ £~POB ORD. . 97.22 I, Z ORD. NO. 90.19 '//////////////////////////// ORD. NO. 2003.15 I'=600' (-) MOORE R~OAD L LEGEN9 ---- SECTIDN LINE r~,~-.~?~'.~,~ AREA TO % ............................... EXISTING TD~N LIMITS DARUNO JOB LEGAL DESCRIPTION SOUTH NEIGHBORS ANNEXATION A PORTION OF THE SOUTHEAST % OF THE NORTHWEST % OF SECTION 29, TOWNSHIP 11 SOUTH, RANGE 13 EAST, GILA AND SALT RIVER MERIDIAN, PIMA COUNTY, ARIZONA BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEG INNING AT THE WEST ~ CORNER OF SAID SECTION 29; THENCE N89°43'33" E A DISTANCE OF 1323.78 FEET, TO THE TRUE POINT OF BEGINNING; THENCE N 00°00'10" E A DISTANCE OF 879.13 FEET; THENCE N 84°47'14" E A DISTANCE OF 664.33 FEET; THENCE N 84°56'34'' E A DISTANCE OF 664.77 FEET; THENCE S 00°00'33" E A DISTANCE OF 990.57 FEET; THENCE S 89°40'57" W A DISTANCE OF 662.16 FEET; THENCE S 89°35'44" W A DISTANCE OF 661.83 FEET, TO THE TRUE POINT OF BEGINNING. CONTAINING 28.43 AcREs, MORE OR LESS. RICHARD D. ~ DARLING D RLING ENVIRONMENTAL & SUI~VEYINI3~ LTD, TOWN COUNCIL ~ MEETING TOWN OF MARANA INFORMATION MEETING DATE: June 1, 2004 AGENDA ITEM: IX. B. 3 TO: FROM: SUBJECT: MAYOR AND COUNCIL Charles Mangum, Airport Director Ordinance No. 2004.13 - Relating to the Airport; Amending the official name to "Marana Regional Airport," and amending all references in Chapter 15 of the Marana Town Code accordingly. DISCUSSION The current official name of the airport is "Marana Northwest Regional Airport." The purpose of this ordinance is to delete "Northwest" from the name of the airport. Therefore, upon approval of this ordinance the official name of the airport will be "Marana Regional Airport." The "Northwest" part of the name does not make sense to the Town of Marana's target market for the airport. The target market is pilots and aviation businesses who think nationally and internationally. When aviation individuals think of"northwest" for a direction they think of Washington, Oregon, and Idaho, not Arizona. When an aviation individual knows that the Marana Airport is located in Arizona, but does not know the exact location, they usually think the airport is located in the northwest part of Arizona around Kingman or Bullhead City because of the existing name. Many of the businesses and tenants of the airport have also expressed an interest in dropping "Northwest" out of the name. The airport master lease holders, businesses and tenants of the airport support the official name change of the airport to "Marana Regional Airport." The Airport Committee has considered and recommends approval of the name change. Upon adoption of the ordinance authorizing the name change, existing references in the Town Code to Marana Northwest Regional Airport will be amended accordingly. RECOMMENDATION Staff recommends the approval of Ordinance No. 2004.13, amending the official name of the airport to Marana Regional Airport. SUGGESTED MOTION I move to approve Ordinance No. 2004.13. Marana Regional Airport- Name Change June 1, 2004 MARANA ORDINANCE NO. 2004.13 RELATiNG TO THE AIRPORT, AMENDING THE OFFICIAL NAME TO "MARANA REGIONAL AIRPORT," AND AMENDING ALL REFERENCES IN CHAPTER 15 OF THE MARANA TOWN CODE ACCORDINGLY. WHEREAS, the current official name of the airport is "Marana Northwest Regional Air- port;" and WHEREAS, the airport master lease holders, businesses and tenants of the airport sup- port an official name change in order to prevent confusion; and WHEREAS, the Mayor and Council of the Town of Marana feel it is in the best interests of the public to change the name of the airport; and WHEREAS, the name change will necessitate revision of references to the airport in Chapter 15 of the Marana Town Code. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, AS FOLLOWS: SECTION 1. The official name of the airport be changed to "Marana Regional Airport." SECTION 2. All references to "Marana Northwest Regional Airport" in Chapter 15 of the Marana Town Code are hereby changed to "Marana Regional Airport." SECTION 3. The various Town officers and employees are authorized and directed to perform all acts necessary or desirable to give effect to this ordinance. PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA, this 1st day of June, 2004. ATTEST: Mayor Bobby Sutton, Jr. Jocelyn C. Bronson, Town Clerk APPROVED AS TO FORM: Frank Cassidy, Town Attomey ORD #2004.13 Airport Name Change. doc FJC TOWN COUNCIL ~ MEETING TOWN OF MARANA INFORMATION MEETING DATE: June 1, 2004 AGENDA ITEM: IX. B. 4 TO: FROM: SUBJECT: MAYOR AND COUNCIL Roy Cuaron, Finance Director Presentation/Discussion: Relating to Finance; Adoption of the Fiscal 2004-2005 Tentative Budget DISCUSSION In coordination with Mayor and Council, staff has prepared a tentative budget of $89,418,622 for fiscal 2005. The tentative budget establishes the maximum spending limits for the fiscal year. Upon adoption &the tentative budget, state statute requires that it be published for two consecutive weeks. Council will [ then hold a public hearing and adopt the final budget. The final budget may not exceed the spending limits imposed by the tentative budget. However, Mayor and Council may r eallocate funding among departments and/or programs. The FY05 budget presented staff with yet another difficult challenge as recurring general fund revenues continue to grow at much slower rate than expenditures. The recommended budget presumes implementation of new policy initiatives that will narrow the gap between operating revenues and expenditures. Among the more notable initiatives are a change in the fee structure for development planning and review activities and implementation of a ½ cent sales tax for transportation-related Improvements. A survey of local jurisdictions found that the Town's current development fee structure is 25-40% lower than neighboring jurisdictions. Accordingly, staff is recommending an increase in the Town's fee structure. The Manager's Citizens Transportation Committee is evaluating the implementation of a ½ cent sales tax. The Town's '/2 cent sales tax would generate substantial moneys to fund critical transportation infrastructure needs. The Town's ½ cent initiative is in advance of the Regional Transportation Authority's (RTA) imposition of a similar tax, which may be 2-3 years out. Despite the budget challenges, the proposed tentative budget for fiscal 2005 provides and directs the necessary fiscal resources to implement the stated policies and vision of Mayor and Council. The Capital Improvement Plan (C1P) clearly illustrates this point. The CIP budget of $64.7 million represents 72% of the total budget. The major programs within the CIP are as follows: Transportation approximately $13.3M of the C1P (21%) is earmarked for roadway capacity improvements; $8.6M for Cortaro Road, east of 1-10 to the eastern town limits; $6.6M for Silverbell Road, from Cortaro Road to Ina; $7.0M for improvements to the Orange Grove/Thornydale intersection; $6.0M for Tangerine Road Connection, Adonis to Tangerine and $2.5M for the Twin Peaks Interchange. Adoption of Tentative Budget 05/27/2004; 10:56 AM; RC · Airport - $4.2M dedicated to improving runway capacity and construction of safety improvements, both of which are e. xpected to spur economic development at the airport. · Parks & Recreation - $3.5M budgeted for new park design and construction, including the Santa Cruz River Trail System, Continental Ranch District Park (to include bank protection) and the Tortolita Mountains Trails system. · Marana Town Center - nearly $i0.6M programmed to complete the construction of the new municipal complex, including approximately $1.7M in offsite infrastructure improvements. The Town's leadership and vision in funding offsite improvements is expected to "set the tone and tenor" of development in north Marana in addition to providing an economic stimulus for commercial development in the area. Residual bond proceeds of $7 million combined with cash reserves of $3.6M are expected to fund the project. In addition to the CIP, the Council's commitment to customer service is also reflected in the proposed FY05 budget. Approximately $450K has been appropriated to fund 11 new positions, ail of which are expected to expand and improve service delivery, both externally to the general public and internally to town staff. To keep pace with the continued growth in the building and development industry, two additional planning staff are being recommended. Also recommended are an airport maintenance specialist, two water maintenance workers, a therapeutic recreation program coordinator, court collections specialist, ~rosecutor, aggregate mining inspector, purchasing agent and three full-time equivalent office support and customer clerks. Other notable aspects of the FY 05 budget are as follows: · Increase of $12.2M, or 15.85%, from FY 04 budget; · Non-recurring revenue of $1.8M expected to fund recurring and non-recurring expenses · Two percent (2%) general wage increase for all employees · Merit opportunity for staff ranging from zero to five percent A summary version of the tentative budget is attached. A complete budget will be available at the meeting. Staff is confident the proposed tentative budget reflects effective and prudent use of its fiscal resources and meets the policy (and vision) direction of Mayor and Council. Accordingly, staff recommends adoption of the tentative budget for fiscal 2005 at $89,418,622. RECOMMENDATION Staff recommends adoption of the tentative budget for fiscal 2005 at $89,418,622. SUGGESTED MOTION I move to approve the tentative budget for fiscal 2005 at $89,418,622. -2- TOWN OF MARANA FISCAL 2005 BUDGET (summary overview) 05/26/2004 5:37 PM TOWN COUNCIL ~ MEETING TOWN OF MARANA INFORMATION MEETING DATE: June 1, 2004 AGENDA ITEM: IX. B. 5 TO: FROM: SUBJECT: MAYOR AND COUNCIL Michael A. Reuwsaat, Town Manager State Legislative Issues: Discussion/Direction/Action regarding all pending bills before the Legislature DISCUSSION This item is scheduled for each regular Council Meeting in order to provide an opportunity to discuss any legislative item that might arise during the current session of the State Legislature. Included here are Legislative Bulletins Nos. 18 and 19. RECOMMENDATION Upon the request of Council, staff will be pleased to provide recommendations on specific legislative issues. SUGGESTED MOTION None required. State Legislative Issues MAR/JCB 05/25/2004/6.'09 PM LEGISLATIVE BULLE IN Issue No. 18 May 13, 2004 IN THIS ISSUE House Begins Work on Senate Budget Plan ............... 1 House Appropriations Removes Harmful Budget Fees Provision ............. I Governor's Military Facilities Task Force Recommendations Bill Finally Returns for Signature ................. 2 Arizona State Retirement System (ASRS) Eligibility Bill Passes Senate ............. 2 Invite, Inform, Involve ....... 2 League of Arizona Cities N .,TowI s Legislative Bulletin is published by the League of Arizona Cities and Towns. Forward your comments or suggestions to: Leagne o£Arizoaa Cities and Towns 1820 x/'t Washington Street PhoenLx, Arizona 85007 Phone: 602-258 5786 Fax: 602-253 3874 E-marl: league@rog.st at e.az.us Internet: ww~azleague.org House Begins Work on Senate Budget Plan The Legislature moved another step closer to adjourning this week as the House began work on the budget bills passed by the Senate. This is good news for folks around the Capitol hoping that session won't last until mid-June like it did last year. Until this week, the House had been extremely quiet regarding their plans for the budget. Some of those plans were revealed yesterday and today, as the House Appropriations Committee passed the Senate budget bills with amend- merits. House leadership has told members to cancel plans for Friday and to expect to work on the budget bills until late today and on Friday in order to com- plete work on the budget bills and send them back to the Senate. What the Senate will do with the House versions of their budget bills is unclear. In fact, it remains unclear what the full House will do with the House Appropriations Committee amendments. Most of the amendments that have been added to the budget bills resulted in more conservative versions of the bills with less spending than the Senate had prescribed. House leadership has indi- cated that they would like to see $200 million less spending in the budget than the Senate. Because the Senate's budget agreement struck a precarious biparti- san balance, it is likely that the House versions of the bills will not be as widely supported in the Senate, resulting in a conference committee between the House and Senate to work out differences in the budget. This could be a lengthy process, as the House and Senate have not been working together on the budget for quite some time and many disagreements will need to be addressed. House Appropriations Removes Harmful Budget Fees Provision In last week's Bulletin, we reported that the Senate had snuck in the budget package a requirement for the Arizona Department of Environmental Quality (DEQ) to charge fees to administer their pollution discharge elimination pro- gram. This provision, contained in SB 1417, would pass along costs to cities, towns, counties and businesses that are required to obtain permits from the Arizona Pollutant Discharge Elimination System (AZPDES) program. This pro- vision would violate an agreement from three years ago when the state was given authority for the AZPDES program from the federal government but without charging fees. If the bill introduced three years ago did not contain this provi- sion, it likely would not have passed as the federal government did not charge fees when they oversaw the program. The good news is that as fast as this provision surfaced in SI?, 1417, it has gone away just as quickly. On Wednesday, the House Appropriations Committee passed an amendment removing this provision from the bill. With this provision CONTINUED ON PAGE 2 Page2 gone, SB 1417 no longer impacts cities and towns. Thanks to Appropriations Chair Russell Pearce for recognizing the harmful impacts of this provision and offering the amendment to diminate it. Representative Karen Johnson was also supportive in committee as she explained the history of this program to other committee mem* bers. A big thank you to all of the cities and towns that contacted your representatives on this issue, your phone cal]s made a big difference! Governor's Military Facilities Task Force Recommendations Bill Finally Returns for Signature After months of negotiations, meetings and bill drafts, HB 2140: Military Airport Planning; Appropriation, passed the House unani- mously on Tuesday and is now headed to the Governor's desk. This bill contains the legislative recommendations from the Governor's Military Facilities Task Force and indudes a $4.9 million annual appro- priation for military installation preservation projects and several changes to cities and towns land use policy for territory in the vicinity of military airports. Congratulations and thank you to Representatives John Nelson and Phil Hanson for their leadership on this issue and commitmant to preserving Arizona's military installations. The first meeting of the Governor's MilitaryAffairs Commission takes place this week in Yuma. Under HB 2140, this Commission is responsi- ble for developing criteria and making recommendations for awarding monies from the Military Installation Fund. This week's meeting will address the Commission's mle with the Fnnd and will also discuss land use planning activities around the state relating to military facilities. Thanks to all of the city and town officials and staff that have dedicated their time and hard work to this issue and to the passage of HB 2140. Arizona State Retirement System (ASRS) Eligibili Bill Passes Senate On Wednesday, the Senate passed HB 2049, the legislation clarifying that entities created by political subdivisions are allowed to join ASRS. HB 2049 no longer has an emergency danse to make the bill effective upon the Governor's signature because it did not receive the 2/3 vote (20 Senators) required to pass with an emergency clause. Without the emergency clause, the bill will become effective 90 days after the session adjourns, which means that it will go into Issue No. 18 May 13, 2004 effect the same time as other legislation (HB 2029) that increases the cost for purchasing service credits from ASRS. We had included an emergency clause on the bill in order to allow staffs of these organizations to join ASRS and purchase ser- vice credits before the cost increase took effect. While we did not get everything we wanted on this bill, we are still pleased that it passed the Senate and that these organizations will be able to join ASRS. Because the bill was not amended in the Senate, the House only needs to simply transmit the bill to the Governor with no more votes need- ed. Thanks to Representative John Huppenthal for his sponsorship of the bill and his hard work on this League resolution and to Senators Camlyn Allen and Harry Mitchell for speaking in favor of this legisla- tion on the Senate floon The support is very much appreciated! Invite, Inform, Involve With session starting to wind down, the focus is now shifting toward the upcoming campaign season and fall elections for leg- islative seats. As part of the League's Strong Cities Make a Strong State program, the League will kick off a new part of the program with several scheduled workshops designed to encourage cities and towns to become involved with their legislative candidates and to educate the candidates on key issues facing local govern- ments. The "Invite Inform Involve" program will give creative strategies and tips on how municipal officials and staff can: Invite legislative candidates to your city or town. Inform candidates of key municipal issues that will determine the success of your community. Involve the candidates in the solutions and ask for their ongoing support and partnership in forming the best public policy for citizens. The Invite Inform Involve program will be unveiled at three work- shops held across the State in early June. At these workshops, which are free and open to any municipal elected official or staff member, attendees w~I be able to listen to presentations and receive materials on how to develop a relationship with their state legislative candidates and continue this relationship as the candidates become legislators. The workshops will also give practical guidelines on what cities and towns can and cannot do in relation to state campaign finance laws and will give an update on redistricting and other factors that will influence legislative races and the makeup of the next Legislature. Please participate in this program. A flyer is attached with the time and location of a workshop near you. We look forward to seeing you there! Legislative Bulletin is published by The League of Arizona Cities and Towns, 1820 W Washington Street, Phoenix, AZ 85007. Phone: (602) 258-5786. Fax (602) 253-3874. Email: Ieague@mg.state.az.us. Visit us on the lnternet at www. azleague, org. Mark your calendar for an exciting, informative and free workshop to learn how to raise legislative candidates' awareness of key issues facing your city or town as the campaign season heats up. Whether you are working with first-time legislative candidates or Iong-tlme incumbents, this new League program will give you creative ideas and tips on how to build a successful relationship with your leg- islative candidates that will last as they transition from a candidate to a legislator making decisions on critical municipal issues. The workshops will also give practical guidelines on what cities and towns can and cannot do in relation to state campaign finance laws and will give an update on redistricting and other factors that will influence legislative races and the makeup of the next Legislature. This workshop is designed for all levels of city and town offi- cials and staff from mayor and council member to manager and clerk. We look forward to seeing you at one of these workshops to learn more about how you can .... Invite legblative candidates to your city or town. Inform candidates of key municipal issues that will determine the success of your community. Involve candidates in the solutions and ask for their ongoing support and partnership. Where and When: Phoenix 9:30 a.m. - 12:00 noon 1:00 p.m. - 3:30 p.m. Flagstaff_ 9:30 a.m. - 12:00 noon Wednesday, June 16 League of Arizona Cities and Towns 1820 West Washington Street Phoenix, AZ 85007 Thursday, June 17 Loews Ventana Canyon Resort 7000 North Resort Drive Tucson, AZ 85750 Wednesday, June 23 Flagstaff City Half 211 West Aspen Avenue Flagstaff, AZ 86001 Please indicate the date of the session you wish to attend. Note that all registrations are free and limited space will be filled on o first come, first ser~,~ basis, se register as early as possible. ~ Wednesday, June 16, Phoenix ~1 Thursday, June 17, Tucson Fl Wednesday, June 23, Flagstaff Mail or fax registration to: League of Arizona Cities and Towns 1820 West Washington Avenue Phoenix, Arizona 85007 Fax: (602) 253-3874 Cost: FREE Nickname or name for name tag: TJtJe: City/Town/Agency: Address: City: Zip: Phone: Email: League of Arizona Cities Towns 1820 W. Washington Street, Phoenix, Arizona 85007 Phone: (602) 258-5786 Fax~ (602) 253-3874 Ernail: league~mg.state.az.us Web: www. azleague.org LEGISLATIVE BULLETIN Issue No. 19 May 21, 2004 IN THIS ISSUE The Budget Process Gets More Interesting Than an Episode of the West Wing ................. 1 Governor Signs Another League Resolution ...... 2 Compromise Healthy Forest Bill Passes Senate ............... 2 Don't Forget to Register for the Invite. Inform. Involve Workshops! ............ 2 League of Arizona C nes Towns Legislative Bulletin is published by the League of Arizona Cities and Towns. Forward your comments or suggestions to: League of Arizona Cities and Towns 1820 ~,'~ Washington Street Phoenix, Ar ii, ona 85007 Phone: 602 258-5786 Fax: 602 253-3874 E-raaib league@rog.state.az,us The Budget Process Gets More Interesting Than an Episode of the West Wing In a surprising turn of events this week, the House passed the Senate budget plan with approximately $33 million more in spending. This is a dramatic change from the direction the bills had taken last week when the House Appropriations Committee amended the bills to significantly reduce Senate spending. The House moderate Republicans and Democrats formed a coali- tion to pass the Senate budget bills without the House Appropriations amend- ments and with a slight increase in spending and on late Wednesday night (and in the early hours of Thursday morning), managed to force a vote on the bills. By 3:00 am on Thursday morning, the new coalition had returned the budget package to the Senate. The Senate must now decide whether to accept or reject the House changes. Senate President Ken Bennett indicated that he would reconvene the Senate bipartisan negotiating group before Monday to decide what action to take on the budget bills. Due to the tension that has been created in the House with the formation of the new coalition, there is some hesitation to open negotia- tions with the House again and send the bills to a conference committee. At this point, leaving the bills as they currently are may be the best thing for us, as cities and towns are not in a bad position. The budget as it stands today could be far worse for local government. In the latest version, state shared revenue will be returned to 15% after the two-year reduction to 14.8%. The often fought for flight property tax fund revenue will finally be returned to 100% from the 50% diversion to the gener- al fund that had been in place for the past few years. Originally in the Senate version of the budget bills, the reallocation of youth program and Heritage Fund monies along with new Arizona Pollutant Discharge Elimination System program and State Crime Lab fees were concerns. The House coalition amendments have removed all of these provisions. At this point, municipali- ties have improved with the House versions of the budget bills, which were pretty good to start with coming out of the Senate. With less than 100 bills left to work on and the budget moving along, the end of session may finally be in sight. The House and Senate both voted to extend the Session until next Friday, May 28th. Depending on what the Senate does with the budget bills, this week's extension may be the last one before Sine Die. Page 2 Issue No, 19 May 21, 2004 Governor Signs Another League Resolution This week Governor Napolitano signed IdB 2049: ASR& Membership; Political Subdivision Entities into law. HB 2049, which is a League resolution, clarifies that entities created by political subdivisions are allowed to join the Arizona State Retirement System (ASRS). This legislation was needed after an Attorney General ruling last year prohibited several councils of government from joining ASRS, while other councils of gov- ernment had previously been allowed to join. The newly passed law now clarifies that entities that are created in whole or in part by political subdivisions, where the majority of the membership is composed of political subdivisions and whose primary purpose is the performance of a government-related service are allowed to participate in ASR& A big thank you to Governor Napolitano for signing this impor- tant bill into law and to the bill's sponsor, Representative John Huppenthal, for his leadership on this issue! Compromise Healthy Forest Bill Passes Senate On Thursday, the Senate amended and passed HB 2549: Healthy Forest Pilot Program. This bill was the result of the Joint Legislative Healthy Forest Task Force that met last sum- mer and fall. HB 2549 now contains compromise language worked on by stakeholders from the Legislature's Task Force and the Governor's Forest Health Advisory Council. The Legislature's Task Force and Governor's Advisory Council recommendations were originally introduced as legislation in separate bills. In an effort to send one bill to the Governor on this subject, the stakeholders from the groups agreed to meet to work out differences between the bills. While the bill passed the Senate this week, negotiations appear to be continuing as Senator Jack Brown announced that more work needed to be done on HB 2549 and that the bill will likely go to a conference committee. As amended yesterday, HB 2549 allows municipalities and counties to adopt an urban-wildland interface code and creates healthy forest enterprise incentives by providing tax breaks for businesses that harvest, transport or process forest products. More provisions may be added as negotiations continue and the bill goes to a conference committee. The bill now goes back to the House, where the bill's spon- sor, Representative Cheryl Chase, will most likely refuse the Senate changes, sending the bill to a conference committee to allow another opportunity for negotiated issues to be includ- ed. We will make sure to keep you updated on the status of these negotiations. Don't Forget to Register for the Invite. Inform. Involve Workshops! With session startiug to wind down, the focus is now shifting toward the upcoming campaign season and fall elections for legislative seats. As part of the League's Strong Cities Make a Strong State program, the League will kick off a new part of the program with several scheduled workshops designed to encourage cities and towns to become involved with their leg- islative candidates and to educate the candidates on key issues facing local governments. The "Invite Inform lnvolve" program will give creative strategies and tips on how municipal officials and staffcan: Invite legislative candidates to your city or town. Inform candidates of key municipal issues that will determine the success of your community. Involve the candidates in the solutions and ask for their ongoing support and partnership in forming the best pub- lic policy for citizens. The Invite Inform Involve program will be unveiled at three workshops held across the State in early June. At these work- shops, which are free and open to any municipal elected official or staff member, attendees will be able to listen to presentations and receive materials on how to develop a relationship with their state legislative candidates and continue this relationship as the candidates become legislators. Ihe workshops will also give practical guidelines on what cities and towns can and can- not do in relation to state campaign finance laws and will give an update on redistricting and other factors that will influence legislative races and the makeup of the next Legislature. Please participate in this program. Registration forms are available on the League's website at www. azleague.org or by calling the League at (602) 258-5786. We look forward to seeing you there! Legislative Bulletin is published by The League of Arizona Cities and Towns, 1820 W. Washington Street, Phoenix, AZ 85007. Phone: (602) 258-5786. Fax (602) 253-3874. Emai]: league@mg, stat e.az. us. Visit us on the Internet at www. azleague.org.