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HomeMy WebLinkAboutCouncil Blue Sheet 12/02/2003TOWN COUNCIL II TOWN MEETING I OF INFORMATION MARANA DATE: December 2~ 2003 AGENDA ITEM: IX. A. 1 TO: Mayor and Council FROM: Farhad Moghimi,, P.E., Public Works Director/Town Engineer SUB]ECT: Resolution No. 2003-147 - Releasing the Assurance Agreement for Continental Reserve Block 12, Trust No. 757, for Lots 1-71, and Common Areas "B', "D' and "E', and Acceptance of Public Improvements for Maintenance. DISCUSSION: Approval of Resolution 2003-147 will release the Assurance Agreexnent between U.S. Home Corporation, under Trust No. 757 and Title Security Agency of Arizona and the Town of Marana, re~rdinE Continelltal Re~rve Block 12 as depicted on Exhibit A. The subdivision is recorded in Book 55 of Maps and Plats, Page 79, Pima County Recorders Office, Arizona. In releasing said Assurance Agreement, the Town of Marana will accept for maintenance, including regulatory traffic control signs and street signs, approximately 0.58 miles of the following paved streets. · Innufian Coust · Iron Ridge Drive · Quaehilla Court · Taltson Drive · Thelon Court · Torubat Court RECOMMENDATION: Staff recommends that the Town Council release the Assurance Agreement between U.S. Home Corporation under Trast No. 757 and Title Sceurity Agency of Arizona and the Town of Marana. SUGGESTED MOTION: I move to adopt Resohaion No. 2003-147. 11/24/03 TOWN COUNCIL TOWN MEETING OF INFORMATION MARANA DATE: December 2, 2003 AGENDA ITEM: IX. A. 2 TO: Mayor and Council FROM: Farhad Moghimi,, P.E., Public Works Director/Town Engineer SUBJECT: Resolution No. 2003-148 - Releasing the Assurance Agreement for Continental Reserve Block 14, Trust No. 758, for Lots 1-82, and Common Areas "B", "D" and "E", and Acceptance of Public Improvements for Maintenance. DISCUSSION: Approval of Resolution 2003-148 will release the Assurance Agreement between U.S. Home Corporation, under Trust No. 758 and Title Security Agency of Arizona and the Town of Marana, regarding Continental Reserve Block 14 as depicted on Exhibit A. The subdivision is recorded in Book 56 of Maps and Plats, Page 7, Pima County Recorders Office, Arizona. In releasing said Assurance Agreement, the Town of Marana will accept for maintenance, including regulatory traffic control signs and street signs, approximately 0.83 miles of the following paved streets. · Higgins Feather Drive · Higgins Feather Court · Rondure Loop RECOMMENDATION: Staffrecommends that the Town Council release the Assurance Agreement between U.S. Home Corporation under Trust No. 758 and Title Security Agency of Arizona and the Town of Marana. SUGGESTED MOTION: I move to adopt Resolution No. 2003-148. 11/24/03 TOWN TOWN COUNCIL OF MEETING MARANA INFORMATION DATE December 2, 2003 AGENDA ITEM: IX. A. 3 TO: Mayor and Council Members FROM: Jocelyn C. Bronson, Town Clerk SUBJECT: Resolution No. 2003-156: Application for Liquor License: New License for a Limited Liability Company: Consideration of recommendation to State Liquor Board for a No. 10 (Beer and Wine store) liquor license application submitted by Robert Duane Mahlstede, on behalf of Catalina Mart, located at 4202 W. Ina Road. DISCUSSION: Robert Duane Mahlstede, on behalf of Catalina Mart, is applying for a new No. 10 (Beer and Wine Store) liquor license for premises located at 4202 W. Ina Road. The business is in compliance, and the Marana Police Department, showing no record on file, has completed a background check. In accordance with the State of Arizona Guide to Arizona Liquor Laws, the Clerk's office has received two copies of an application for a spirituous liquor license from the State Department of Liquor Licenses & Control. One copy of the application has been posted on the front of the proposed licensed premises for 20 days prior to this meeting. The Council, as the appropriate governing board, must hold a meeting and either approve, disapprove or offer a "no-recommendation" decision on the application. This action must take place within 60 days of the filing of the application. During the time the governing body is processing the application, the Department will conduct a background check of the applicant. If the application is approved at the appropriate government level, and no written protests have been received by the Department, and if there is no objection by the Director, the application will be approved. This process normally takes 90 days after the filing of the application. If the governing body disapproves the application or offers a "no-recommendation" decision, or if protests have been filed with the Department, the application must be set for a hearing before the State Liquor Board. The hearing may be conducted by the board or by a designated hearing officer. The purpose of a hearing is to consider all evidence and testimony in favor of or opposed to the granting of a license. The applicant for a new license bears the burden of demonstrating his or her "capability, qualifications and reliability" and that the granting of a license is in "the best interest of the community" except that, in a person-to-person transfer, an applicant need only prove his or her "capability, qualifications and reliability". An applicant in a location-to-location transfer need only prove that the granting of the license is in the "best interest of the community". ADMIN/JCE]I 1/24/03/6:21 PM The decision by the Board to grant or deny an application will normally take place within 105 days after the application has be~n filed, unless the director deems it necessary to extend the time period. A.R.S. 4-201, 4-201.01, 4-203; Rule R-4-15-102. RECOMMENDATION: Robert Duane Mahlstede, on behalf of Catalina Mart, located at 4202 W. Ina Road, has applied to the State of Arizona Department of Liquor License & Control for a new No. 10 (Beer and Wine store) liquor license and has met the posting requirements. The office of the Town Clerk has received no comments in favor or against the application. Staff recommends consideration of approval of this liquor license. SUGGESTED MOTION: I move to approve Resolution No. 2003-156. TOWN COUNCIL TOWN MEETING OF INFORMATION MARANA DATE: December 2, 2003 AGENDA ITEM: IX. A. 4 TO: Mayor and Council FROM: James R. DeGrood, P.E., Development Services Administrator SUBJECT: Resolution No. 2003-157: Intergovernmental Agreement with Pima County for the provision of Transit Services. DISCUSSION: The Pima County Department of Transportation a nd Flood Control District h as prepared an intergovernmental agreement for t he T own o f M arana t o execute t o allow for t he continued provision of transit services to citizens of the Town of Marana. At present, two services are provided within the Town. The first is the Pima County Rural Transit Service, which operates through the northern portion of Marana and Awa Valley, running to the Orange Grove and Thomydale intersection. This service has been in place for a number of years, making four daily runs. The frequency of service, extent of route, and pickup points within the Town of Marana will remain unchanged. The second service provided is the Route 16 (Ina Rd.) service which is currently operated by SunTran.. This service makes 27 trips per weekday and 14 trips on Saturdays using a conventional transit bus service, making stops in the business area at Ina and Thomydale Roads. Pima County proposes to assess a proportionate cost for these services based upon their existing contracts with their transit providers SunTran and AT&T Transportation. The net impact of this will be $67,400.07 for fiscal year 2003-2004. RECOMMENDATION: Staff recommends approval of Resolution No. 2003 - 157. SUGGESTED MOTION: I move to approve Resolution No. 2003-157. H:'tADMIN\BLUESHE3~BLUESHEE~2003\I 2-2-03BLU ESHEETigaPimaCoTransitSvcs.doc TOWN COUNCiL TOWN MEETING OF iNFORMATION MARANA DATE: December 2, 2003 AGENDA ITEM: IX. A. 5 TO: Mayor and Council FROM: Frank Cassidy, Town Attorney SUBJECT: Resolution No. 2003-158: Resolution authorizing execution of a purchase agreement to acquire portions of Tax Parcel No. 219-36-006B for the construction of roadway improvements at and near the intersection of Tangerine and Thornydale Roads. DISCUSSION: This item authorizes the Mayor to execute a real estate purchase agreement with the Wilson Family Trust to acquire property at the northwest comer of Tangerine and Thomydale Roads needed for the constmction roadway improvements. Specifically, t he Town needs fee simple ownership of a 0.293 acre triangle of property at the comer and a temporary construction easement over a 5250 square foot strip of property along Tangerine Road. This property was the subject of condemnation proceedings authorized by Resolution No. 2003-15, approved on October 7, 2003. The condemnation proceedings will be dismissed upon close of escrow. RECOMMENDATION: Staff recommends the approval of Resolution No. 2003 - 158. SUGGESTED MOTION: I move to approve Resolution No. 2003-158. · cou c II MEETING OMFARANA INFORMATION DATE: December 2, 2003 AGENDA ITEM: EK. A. 6 TO: Mayor and Council FROM: Jane Howell, Human Resources Director SUBJECT: Discussion and Direction: Reclassification of Police Records Supervisor. DISCUSSION: A reorganization of police records clerk positions August 23, 2003, included combining clerks I, II and III positions into one classification of police records clerk at Range 34, which coincides with court clerk positions at the same range. At that time, staff inadvertently overlooked reclassification of police records supervisor. Reclassification from Range 42 to 46, consistent with the comparable court records supervisor position and retro-active to August 23, completes the reorganization of records clerk positions. The incumbent would maintain her current compa-ratio, and her evaluation date would not change. Fiscal impact for incumbent to be reclassified is: Police Records Supervisor: ~ +$2.15/hr x 1,520 annual hrs after 8/23 = $1,522.15 + Retirement = $ 121.77 Estimated Impact = $1,643.92 RECOMMENDATION Staff recommends reclassification of the police records supervisor position retro-actively to August 25, the date of the reorganization and reclassification of the police records clerk positions, with an estimated fiscal impact of $1,643.92. SUGGESTED MOTION: I move to approve. TOWN COUNCIL TOWN MEETING ~AN INFORMATION A DATE: December 2, 2003 AGENDA ITEM: IX. B. 1 TO: Mayor and Council FROM: Jane Howell, Human Resources Director SUBJECT: Resolution No. 2003-160:2003 holiday employee/family appreciation event. DISCUSSION: Due to financial constraints, employees did not receive a 2003 general pay increase normally granted by Mayor and Town Council at the beginning of the fiscal year. Even so, Town of Marana employees have continued to be positive and professional, striving to provide the very best in public services. This year, traditional holidays fall on Thursday, December 25 and Thursday, January 1. A special one- time employee/family appreciation event of additional holidays on Friday, December 26 and Friday, January 2 will take the place of a holiday party for employees and families. The Town will treat these days similar to other paid holidays and be closed for business. Some personnel, such as police patrol and community emergency responders, will have to work as usual. Anyone required to work any of these two days will receive holiday pay (up to 16 hours straight time). RECOMMENDATION: The Town Manager recommends a special one-time designation of two additional holidays as a one- time 2003 holiday employee/family appreciation event. SUGGESTED MOTION: I move to approve Resolution No. 2003-160. TOWN COUNCIL; MEETING iNFORMATION DATE: December 2, 2003 AGENDA ITEM: IX. B. 2 TO: Mayor and Council FROM: Joel D. Shapiro, Planning Director SUBJECT: Public Hearing: Ordinance No. 2003.27 and Resolution No. 2003-154: Proposed amendment to the Land Development Code of the Town of Marana, by adding Title 24 - Overlay District Regulations and adding Section 24.01 Silverbell Road Corridor Overlay District, establishing standards for structures, Iandseaping and other improvements on property within the Silverbell Road conidor which promote high quality, innovative site design and safe and efficient land usage and declaring Title 24 and Section 24.01 a public record. DISCUSSION: This item was considered by the Planning Commission on October 29, 2003 and has been forwarded to Council with a unanimous recommendation for approval. The proposed amendment, attached, represents the finalization of work on the development of a commercial overlay district and development standards ordinance for the Silverbell Road corridor, intended to foster commercial development that is compatible and complementary with adjacent uses, including residential neighborhoods, and minimize the potential for land use conflicts. In July of 2001, staff was directed to examine the commercial corridor system in Continental Ranch along Silverbell Road and develop an overlay district and regulations in order to minimize the strain on public infrastructure and maximize the public benefit. The Town Council also authorized the Town Manager to form an advisory committee, comprised of interested neighborhood residents as well as major developers and landowners along the corridor, to work with staff in order to study the development needs of the area and make recommendations to the Planning Commission and Council. Commercial land use designations are currently in place on a number of parcels along Silverbell Road between Twin Peaks Road and Cortaro Road. The majority of these parcels were designated for commercial use through the adoption of three specific plans in the late 1980's, including the Continental Ranch, Pima Farms and Pima Farms North plans. The provisions included in the proposed overlay district are intended to unify uses and standards for commercial development along Silverbell Road between Twin Peaks Road and Cortaro Road, which are currently regulated by the three different specific plans and the Marana Land Development Code. For approximately the last year and a half, staffhas met with the manager's committee to review interests and concerns, identify common values and draft]discuss potential ordinance language. Concerns expressed by commercial property owners along the proposed corridor overlay boundary regarding uses authorized under the specific plans resulted in delays in finalizing the draft. Staffspent significant time meeting with property owners along the corridor, particularly with representatives of the Pima Farms North property, to address their concerns about the proposed overlay district and resolve issues. The manager's comn'nttee most recently met on August 18, 2003, with agreement by all present that the draft was ready to be considered for adoption. The Silverbell Road Corridor Overlay District is the first overlay district proposed for adoption by the Town. The amendment includes adding a new chapter to the Land Development Code, Title 24 Overlay District Regulations, in anticipation of developing additional overlay districts in the future, to address specific needs. Furthermore, the amendment adds Section 24.01 Silverbell Road Corridor Overlay District, to the Land Development Code. The overlay district promotes a high level of architectural and landscaping excellence through a coordinated set of design principles for buildings, site planning, landscaping and signage. The proposed overlay district also incorporates a design review process as a part of the development process. A flow chart of the proposed overlay district process is attached. Significant elements of the proposed overlay district include: · Employment of a formal design review process for development within the overlay district together with the establishment of a design review committee; · The requirement of design review approval prior to development plan submittal; · Comprehensive site design, site landscaping and building design considerations; · Detailed use regulations identifying specific permitted, conditional and prohibited uses; and · Specific Development Standards applicable to signs, screening, lighting and design. On October 29, 2003, the Planning Commission held a public hearing on the proposed amendment. This amendment is being forwarded to you with a unanimous recommendation for approval, with one minor modification. The owners of the Pima Farms North commercial property have expressed the desire that self-storage facilities be moved from the Prohibited Use category to the Conditional Use category. Due to the great depth of some of their property, certain locations may be appropriate for self storage use and they would like to keep that possibility open. The commission was agreeable to this modification. With this change, there is no opposition to the proposed amendment. RECOMMENDATION: Staff and the Planning Commission recommend approval. SUGGESTED MOTION: I move to approve Ordinance No. 2003.27 and Resolution No. 2003-154. Planning~/JDS/l l/25/2003 8:30AM TOWN COUNCIL TOWN MEETING OF INFORMATION MARANA DATE: December 2, 2003 AGENDA ITEM: IX. B. 3 TO: FROM: SUBJECT: Mayor and Council Joel D. Shapiro, Planning Director Public Hearing: Ordinance No. 2003.28 and Resolution No. 2003-155- Proposed amendment to the Land Development Code of the Town of Marana, amending Title 8 - General Design Regulations, by adding provisions for Residential Design Requirements for single-family detached housing and declaring Title 8 and Section 08.06 a public record. DISCUSSION: This item was heard by the Marana Planrfmg Commission on October 29, 2003. The Commission voted unanimously to recommend approval to the Town Council. The proposed amendments, attached, represent continued work on updating the Land Development Code. Town Council has directed Staff to include some basic Residential Design Requirements to promote greater diversity within residential developments by identifying the minimum expectations for new residential developments within the Town of Marana. Staff has developed six requirements, for subdivisions with lots less than 12,000 square feet that will help to promote a higher quality community. Tlfis is an addition to Title 8 - General Development Regulations and therefore has not been presented in a delete and change format but as a new Section 08.06. The proposed amendment (addition) to Title 8 - General Design Requirements will provide minimum expectations for single family detached residential developments. The six requirements identify some basic design reqinrements that will provide the community with diversity in the individual residential subdivisions. They include the following: 1. No more than two (2) consecutive two-story homes will be allowed adjacent to one another throughout the subdivision. 2. No comer lots shall contain two-story homes. 3. No two models with the same elevations shall be permitted adjacent to one another throughout the subdivision. 4. No two homes of the same color scheme shall be permitted adjacent to one another throughout the subdivision. 5. A note shall be placed on all applicable plats that states "All building permit site plans shall give the setback information for the lot to be permitted, and include the model number and elevation, color scheme and single or two-story for the home being permitted and the adjacent lots. 6. The front yard setback shall be staggered by a minimum of twenty (20) percent on every third lot so that the front setback will not be the same for three (3) consecutive homes. In addition staff has included a modification procedure that will allow the Town Council the ability to approve modification to these requirements for innovative and superior design. The proposed amendment will provide variety in residential subdivision and housing design while allowing subdivision identity to serve a wider choice of housing products, a greater sense of identity for individual homes, and an improved image of the streetscape. These requirements will promote an enhanced living environment for residents of single-family housing. These requirements are presented to provide basic principles and standards to produce a varied and interesting and/or attractive design. During the Planning Commission public hearing chairman Parker asked, through his motion, that it be specifically put into the report to Council that "he personally thought that we needed to find a way to handle, especially the two-story on corner lots, without going through the entire process. " Town Staff has amended TITLE 8 and recommends that the amendments presented be recommended for approval. Attached is the recommended TITLE 8, as amended by staff. RECOMMENDATION: The Marana Planning Commission recommends approval of PCM-03121, Amendment to Title 8 - General Development Regulations, by adcFmg Section 08.06 Residential Design Requirements to the Town of Marana Land Development Code. SUGGESTED MOTION: I move to approve Ordinance No. 2003.28 and Resolution No. 2003-155, declaring Section 08.06 (Residential Design Requirements) a public record. TOWN TOWN COUNCIL OF MEETING MARANA INFORMATION DATE: December 2, 2003 AGENDA ITEM: IX. B. 4 TO: Mayor and Council FROM: Michael Reuwsaat, Town Manager SUBJECT: Discussion/Direction: Request for approval of the restructuring of Development Services and corresponding consulting services. DISCUSSION: Marana is undergoing significant growth with 3,0004,000 new residents moving to the town each of the last two years. With Marana expected to see continued greater growth, planning and development activity will increase. While the Development Services workload has grown rapidly over the last few years, there has been little process or structural change to address the increasing workload and demand. Thus, staff is recommending augmentation of the Development Services Department to achieve better service for our citizens. Please find the attached Development Services Organization Chart with the proposed changes staff feels will achieve two objectives. The first objective is to increase customer service and customer satisfaction. The second objective is to implement structural changes witlfm the Development Services which result in increased coordination and accountability for subdivision development activities. To achieve the first objective of increasing customer service and customer satisfaction, staff has prepared an agreement with Dick Bowers, former City Manager of Scottsdale, to perform an external and internal audit of the systems, structures and processes at the Development Services Center with the intent on making a good organization better and stay ahead of issues which predictably accompany rapid growth. Staff also recommends that a Private-Public Sector Liaison position be established by contract to perform consulting services. This position will report directly to the Town Manager and will be responsible for processing all Development Services Center complaints and questions with the intent of improving customer service by improving Development Services Center processes and will advocate both on behalf of the external customer and town staff. To achieve the second objective of increased coordination and accountability for subdivision development activities, a Deputy Administrator of Development Services for Subdivision Coordination will be added. The Planning Department, Building Services Department, and Subdivision Engineering will be consolidated under this individual. With this consolidation of oversight, increased coordination and improved subdivision review activities should result. The Planning Department will be restructured with one additional position added in order to split advance planning and current planning activities with the increased responsibilities and expectations of this department. The Planning Director position will be upgraded to reflect these new expectations. Finally, rather than continue to contract our all engineering for subdivision review, a new department head will be added, creating the Subdivision Engineering Department, to internally process subdivision engineering. While this will initially be formed as a department head overseeing consultant activities and in-house permit staff, the Subdivision Engineer will be expected to develop in-house staff resources to perform the review services presently provided by consultants. Improved review consistency and development of town subdivision standards which are specific to the town's unique environment will be major expectations of this new Department. With these proposed changes, the number of additional staffwill only increase by one position as the Assistant Town Manager position and Technical Services Director will not be filled this year. In fact, I am recommencFmg that the Technical Services Director be deleted from future consideration. The Subdivision Engineering Department Head will be funded from savings from the engineering consulting services budget. It is my expectation that these changes will result in positive changes in customer service and customer satisfaction for Development Services customers. Communication, coordination, consistency, and accountability for subdivision development and planning activities should also be significantly enhanced. I appreciate your support in advance in this regard. RECOMMENDATION: The Town Manager recommends approval of the restructuring of Development Services and the consulting contracts with Dan Sullivan and Dick Bowers. SUGGESTED MOTION: I move that the recommended restructuring of Development Services be approved and the consulting contracts with Dan Sullivan and Dick Bowers also be approved. cou c II Tow MEETING OMFARANA INFORMATION DATE: December 2, 2003 AGENDA ITEM: IX. B. 5 TO: Mayor and Council FROM: Jane Howell, Human Resources Director SUBJECT: Discussion/Direction: Staffing Recommendations for reorganization of Development Services, re- assignment of G.I.S. Division to Development Services and establishment of N.I.T. Department, with Tony Cassella reclassified from N.I.T. Manager to N.I.T. Director. DISCUSSION: The Town Manager has evaluated the existing organization of departments and positions in Development Services and concluded that re-alignment would improve the ability to provide the quality of customer service to the users of development services desired. A n organizational chart showing changes in reporting lines is attached. The changes are as follows: A. Development Services Positions - 1. An additional deputy planner to oversee current planrfmg will complement the existing deputy planner in charge of advance planning. 2. A new position of subdivision engineer will provide oversight for consulting services. 3. A new position of deputy administrator over subdivision coordination will supervise Planning Services, Building Services and Subdivision Engineering. B. As a result of Kevin Sweeney's resignation, Technical Services has been reorganized as follows: 1. Geographic Information Systems (G.I.S.) has been re-assigned to Development Services, with Manager Jack Avis reporting to Administrator Jim DeGrood. 2. Network Information Technology (N.I.T.) is now a separate department, with Tony Cassella becoming at-will director of the new department. Tony will report to Town Manager Mike Reuwsaat. Fiscal impact of these is expected to be little, if any, as a result of savings from and reallocations of authorized funded positions. RECOMMENDATION: Human Resources staff recommends authorization to hire a development services deputy administrator, a subdivision emgineer and an additional deputy planner in charge of current planning. In addition, staff recommends reclassification of the N.I.T. Manager to N.I.T. Director. SUGGESTED MOTION: I move to approve.