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HomeMy WebLinkAboutCouncil Blue Sheets 11/18/2003TOWN COUNCIL TOWN MEETING OF INFORMATION MARANA DATE: November 18, 2003 AGENDA ITEM: IX. A. 1 TO: Mayor and Council FROM: Farhad Moghimi,, P.E., Public Works Director/Town Engineer SUBJECT: Resolution No. 2003-129 - Releasing the Assurance Agreement for E1 Rio at Continental Ranch, Trust No. 4806, for Lots 1-102, and Common Areas A-B, and Acceptance of Public Improvements for Maintenance. DISCUSSION: Approval of Resolution No. 2003-129 will release the Assurance Agreement between KB Home Tucson Inc., under Trust No. 4806 and First American Title Insurance Company, Inc. and the Town of Marana, regarding El Rio at Continental Ranch as depicted on Exhibit A. The subdivision is recorded in Book 55 of Maps and Plats, Page 26, Pima County Recorders Office, Arizona. In releasing said Assurance Agreement, the Town of Marana will accept for maintenance including regulatory traff~c control signs and street signs, approximately 0.65 miles of th~ following paved streets. · Blue Crossing Way · Buffalo Crossing Lane · Lees Ferry Court · Mill Crossing Way · Oak Stream Road KB Homes has complied with all Linear Park financial contribution requirements to the ful satisfaction of the Town. RECOMMENDATION: Staff recommends that the Town Council release the Assurance Agreement between KB Home Tucson Inc. under Trust No. 4806 and First American Title Insurance Company and the Town of Marana. SUGGESTED MOTION: I move to adopt Resolution No. 2003-129. 1/10/03 TOWN COUNCIL TOWN MEETING OF INFORMATION MARANA DATE: November 18, 2003 AGENDA ITEM: IX. A. 2 TO: Mayor and Council FROM: Farhad Moghimi, P.E., Public Works Director/Town Engineer SUBJECT: Resolution No. 2003-139 - Releasing the Assurance Agreement for Sonoran Moon, Trust No. 7924-T, for Lots 1 thru 37 and Common Area A and Acceptance of Public Improvements for Maintenance. DISCUSSION: Approval of Resolution 2003-139 will release the Assurance Agreement between Pulte Home Corporation, a Michigan Corporation under Trust No. 7924-T and Lawyers Title of AZ, Inc. and the Town of Marana, regarding Sonoran Moon as depicted on Exhibit A. The subdivision is recorded in Book 56 of Maps and Plats, Page 26, Pima County Recorders Office, Arizona. In releasing said Assurance Agreement, the Town of Marana will accept for maintenance, including regulatory traffic control signs and street signs, approximately 0.24 miles of the following paved streets. · August Moon Place · Crystal Moon Court Moreover, Common Area A, as depicted on Exhibit A, will be owned and maintained by Continental Ranch Community Association as stipulated in the Covenants, Conditions and Restrictions of the subdivision, recorded at Docket 9778, Page 2382 in the office of the Pima County Recorder. Pulte Home Corporation. has complied with all Linear Park financial contribution requirements to the full satisfaction of the Town. RECOMMENDATION: Staff recommends that the Town Council release the Assurance Agreement between Pulte Home Corporation under Trust No. 7924-T and Lawyers Title of AZ and the Town of Marana. SUGGESTED MOTION: I move to adopt Resolution No. 2003-139. 11/10/03 TOWN COUNCIL MEETING iNFORMATION DATE: November 18, 2003 TOWN OF MARANA AGENDA ITEM: IX. A. 3 TO: Mayor and Council FROM: SUBJECT: DISCUSSION: Leslie Liberti, Environmental Coordinator Resolution No. 2003-146: Authorizing the execution of Amendment No. 2 to the Interagency Agreement between Arizona Game and Fish Commission and The Town of Marana, and declaring an emergency. In January 2003, the Town and the Game and Fish Department entered into an Intergovernmental Agreement concerning the Town's Conservation Planning Process. This Agreement provided the mechanism for Game and Fish to disperse to the Town the grant monies ($207,000) received from U.S. Fish and Wildlife Service as part of their Habitat Conservation Planning grant program. This agreement also outlined the Town's commitments with respect to the Conservation Planning process, including one year of cactus ferruginous pygmy-owl surveys. In March 2003, this Agreement was amended (Amendment No. 1) to authorize the first year of pygmy-owl surveys. These surveys have been completed and a final report is due from the Game and Fish Department in December 2003. The Town also applied for a second year of Habitat Conservation Planning grant funding. The Town's grant request was approved in July 2003 and the Town was awarded an additional $134,990 in matching grant funds. Included in this second application was a proposal for a second year of pygmy-owl surveys. This Amendment (No. 2) authorizes a second year of pygmy-owl surveys as specified in the Town's Second Habitat Conservation Planning Grant Request Proposal. RECOMMENDATION: SUGGESTED MOTION: Approve Resolution No. 2003-146, authorizing the execution of the attached Amendment No. 2 to the Interagency Agreement between Arizona Game and Fish Commission and The Town of Marana. I move to approve Resolution No. 2003-146. ADMIN/JCE/I 1/13/2003 TOWN COUNCIL I[ TOWN MEET1NG OMFARANA INFORMATION DATE: November 18, 2003 AGENDA ITEM: IX. A. 4 TO: Mayor and Council FROM: Jane Howell, Human Resources Director SUBJECT: Resolution 2003-149: Revision o f Personnel Policy 4 -12, Leave Donation, t o permit vacation and/or sick leave donation to an employee whose immediate family member has a catastrophic illness or injury. DISCUSSION: Personnel Policy 4-12 provides co-workers with the ability to support an employee who becomes unable to work due to a non-work-related catastrophic personal illness or injury and has exhausted ali available paid leave (vacation, sick and compensatory) by donating vacation or sick leave. Currently, the policy does not allow employees to donate to an employee whose immediate family member (parent, spouse or child) has a catastrophic illness or injury. There i s n o consistency regarding leave donations among the jurisdictions contacted by staff. Oro Valley allows vacation and sick leave donations to employees on Family and Medical Leave for medical extenuating circumstances, whether work-related or not. Tucson limits donations of vacation only to employees only. Pima County limits donations of sick leave only to employees only. Attached is a revision of the Town's policy. The revision allows co-workers to donate time to the employee who must care for the family member. It also quantifies the amount of time to coincide with Family and Medical Leave, which is 12 weeks, unless the Town Manager makes an exception. RECOMMENDATION Staff recommends a revision of the policy to allow leave donation to an employee who must care for a catastrophically ill or injured immediate family member. SUGGESTED MOTION: I move to approve Resolution 2003-149. HR/JH/Council/Bluesheet/Policy 4-12 revision 11/12/03 TOWN COUNCIL [[ TOWN MEETING OMFARANA INFORMATION DATE: November 18, 2003 AGENDA ITEM: IX. A. 5 TO: Mayor and Council FROM: Jane Howell, Human Resources Director SUBJECT: Discussion a nd Direction: Request f or authorization t o h ire a Iegal secretary to support the Town Attorney. DISCUSSION: The following position was not included in the recently approved budget but is requested as an out-of- cycle allocation. In August, Mayor and Council approved the addition of an in-house attorney for the purpose of providing legal support to all departments. The case load has grown much faster than originally envisioned. As a consequence, the attomey, Frank Cassidy, is in need of secretarial support. Attached is a job description and recommended salary range. Estimated fiscal impact of the request is: Legal Secretary: $28,360 + $8,508 benefits + $500 Miscellaneous = $37,368 A workstation is available, so there will not be the entire cost of furniture and equipment. RECOMMENDATION Staffrecommends authorization to hire a legal secretary with an estimated fiscal impact of $37,368. SUGGESTED MOTION: I move to approve. HR/JH/Council/B luesheeffAdd-L.S. 11/11/03 TOWN TOWN COUNCIL OF MEETING MARANA INFORMATION DATE: November 18, 2003 AGENDA ITEM: IX. B. 1 TO: Mayor and Council FROM: Richard Vidaurri, Chief of Police SUBJECT: Ordinance No. 2003.29: Unruly Residential Activities Ordinance: Request by Marana Police Department for consideration and approval of revisions to the Town Code; and declaring an emergency. DISCUSSION: The Marana Police Department recommends the approval of an ordinance identifying and prohibiting unruly residential activities that disturb the quiet enjoyment of property. This ordinance is modeled after a similar law, relating to unruly gatherings, currently in effect in the City of Tucson. This ordinance identifies disturbances such as, but not limited to, excessive noise or traffic, drinking in public, serving alcohol to minors and or the consumption of alcohol by minors, fighting, disturbing the peace, obstruction of public streets by crowds or vehicles, and littering. Such unruly residential activities may be abated by reasonable means, including citations or arrests of violators under applicable ordinances or state statutes. Premises identified as having unruly residential activities are posted with an easily identifiable notice placing the owner, occupant, tenant, and anyone else entering the property on notice that unruly activity has taken place at the premises and that any other unruly activity within 120 days after posting of the notice shall result in mandatory civil fines of not less than $500 for a first violation, $1,000 for a second violation, and $1,500 for third and subsequent violations. Removing or defacing the notice is subject to a civil penalty of not less than $100. The Marana Police Department is given authority to initiate enforcement of this ordinance when a member of the public makes a complaint. The complainant is not required to appear in court before a violator may be penalized under the ordinance. RECOMMENDATION: Staff recommends approval of Ordinance No. 2003.29: Unruly Residential Activities. SUGGESTED MOTION: I move to approve Ordinance No. 2003.29 TOWN TOWN COUNCIL OF MEETiNG MARANA iNFORMATION DATE: November 18, 2003 AGENDA ITEM: IX. B. 2 TO: Mayor and Council FROM: Jaret Barr, Assistant to the Town Manager SUBJECT: Discussion/Direction on the Preliminary Concept Plan and Phase One Master Plan Report for the proposed Marana Iteritage Park. DISCUSSION: Discussion/Direction on the Preliminary Concept Plan and Preliminary Phase One Master plan presented to the council includes the possibilities of the planning of proposed site, including drainage and archeological studies, the proposed public input process that staff is asking for direction to go forward with, the design and feasibility studies of the Preliminary Concept Plan, all planned on parcels recently purchased by the Town of Marana for regional preservation, in between the Gladden Farms subdivision and the Santa Cruz Linear Park and Trail System along the banks of the Santa Cruz River. The 90~acre park is proposed to contain an Equestrian Facility, including the Marana Mounted Police Patrol, a Heritage Museum, facilities for civic organizations, Community Gardens, Amphitheaters, EthnobotanicaI Gardens, Farmers Market, Agricultural Exhibits, Re- Constructed Historical Buildings and Regional Heritage Artifacts and Displays. Staff presents the Preliminary Phase One Master Plan and Preliminary Concept Plan to council for direction to go forward with the public input process in order to bring a concept plan and master plan back to council for approval. Staff would like council to accept the plan and process developed and previously discussed at a workshop with Staff; the Cultural Resources Board, and the Council on September 16, 2003. RECOMMENDATION: Staff recommends approval of the Preliminary Concept Plan and Preliminary Phase One Master Plan. SUGGESTED MOTIONS: I move to accept the Preliminary Concept Plan and Preliminary Phase One Master Plan and ask staff to move forward on to the public input process. November 18, 2003 AGENDA ITEM IX. B. 3 EXECUTIVE SESSION pursuant to A.R.S. Section 38-431.03 (A)(4) to discuss and consult with the Town's attorneys and to consider the Town's position and instruct the Town's attorneys concerning potential settlement negotiations in Boudrie v. Smith, Pima County Superior Court No. C20034249, in which the Town is named as a co- defendant. November 18, 2003 AGENDA ITEM IX. B. 4 EXECUTIVE SESSION pursuant to A.R.S. Section 38-431.03 (A)(4) to discuss and consult with the Town's attorneys and to consider the Town's position and instruct the Town's attorneys concerning potential settlement negotiations in Ellis v. Crittenden, Pima County Superior Court No. C20012067, in which the Town is named as a co- defendant. November 18, 2003 AGENDA ITEM IX. B. 5 Action on Executive Session~ Item IX. B. 3, pursuant to A.R.S. Section 3 8-431.03 (A)(4) t o discuss a nd consult with the Town's attorneys and to consider the Town's position and instruct the Town's attorneys concerning potential settlement negotiations in Boudrie v. Smith, Pima County Superior Court No. C20034249, in which the Town is named as a co-defendant. November 18, 2003 AGENDA ITEM IX. B. 6 Action on Executive Session, Item IX. B. 4, pursuant to A.R.S. Section 3 8-431.03 (A)(4) t o discuss a nd consult with the Town's attorneys and to consider the Town's position and instruct the Town's attorneys concerning potential settlement negotiations in Ellis v. Crittenden, Pima County Superior Court No. C20012067, in which the Town is named as a co-defendant.