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Home My WebLink About08/13/2019 Study Session Council Summary Minutes .z46, MARANA AZ ESTABLISHED 1977 MARANA TOWN COUNCIL STUDY SESSION 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers, August 13,2019, at or after 6:00 PM Ed Honea, Mayor Jon Post, Vice Mayor David Bowen, Council Member Patti Comerford, Council Member Herb Kai, Council Member John Officer, Council Member Roxanne Ziegler, Council Member SUMMARY MINUTES CALL TO ORDER AND ROLL CALL: Mayor Honea called the meeting to order at 6:00 p.m. Deputy Town Clerk Hilary Hiser called the roll. All seven council members present constituting a quorum. PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE: Led by Mayor Honea. APPROVAL OF AGENDA: Mayor Honea noted that the presenter for item D1 was not able to attend the meeting. He asked for approval of the agenda excluding item Dl. Council Member Kai motioned to approve the agenda, with a second motion provided by Vice Mayor Post. The motion passed 7-0, unanimously. DISCUSSION/DIRECTION/POSSIBLE ACTION D1 Relating to Traffic and Highways; presentation, update, and discussion regarding the Regional Transportation Authority (RTA) funding climate (Cherry L. Lawson) Item D1 removed from the agenda. August 13,2019 Study Session Meeting Summary Minutes 1 D2 Relating to Parks and Recreation; presentation and discussion regarding the comprehensive 10-Year Parks and Recreation Master Plan 2020 - 2030 update process. Presented by Parks and Recreation Director Jim Conroy. Mr. Conroy stated the Town's current master plan was originally adopted in 2010, and then updated in 2016. The new proposed master plan update would address the Town's future needs based on expected growth over the next ten years. The new master plan would better align the parks facilities and activities to meet user demand, while also providing a high level of service. Mr. Conroy highlighted some of the unique recreation offerings and the importance of such programs in the years to come. To better illustrate the need for the updated master plan, Mr. Conroy noted the Town's expected growth within the next ten years would reach an estimated 65,000 residents. He also highlighted citizens' participation in recreation programs have increased over 30 percent between 2015 and 2019. Mr. Conroy noted that the total number of physical park areas has also increased significantly since 2000 to 2019, and staff estimates the need for additional acreage of park space to meet the anticipated level of residents. Mr. Conroy introduced the master plan consultant Don McGann. Mr. McGann briefly identified the various consultants that would assist with the development of the new updated master plan. He summarized the project management planning process as an active coordination between Town departments and citizen stakeholder groups. Mr. McGann stated that the principal partner is Ballard-King, which is a firm with substantial experience in Arizona parks planning. Mr. McGann explained that the team's first priority is effective public engagement that actively seeks public input, engages a board range of residents, and provides public forums for input. He also noted the objective to conduct statistically valid surveys that reflect the expectations and needs of the community. Mr. McGann stated that based on the research and feedback received, the team would prepare a draft plan for council and public feedback. The team would then refine the plan to reflect those suggestions before final adoption by the Mayor and Council. Mr. McGann transitioned describing the project scope. He highlighted the plan's intent to incorporate parks, open space and natural resource areas, special use facilities, and recreation programs as equally important elements that complement each other and provide enjoyment for residents. He touched on the project timeline indicating a total time for completion as 10 to 12 months. The initial research stage is scheduled to start in Fall 2019 and final adoption of the plan is scheduled for Summer 2020. Council Member Ziegler commented that the proposed master plan update looks good. She hopes that the master plan would reflect the needs of the community and she would like to see the construction of a recreation center. Mayor Honea asked if the master plan would address not only the type of facility spaces needed, but would also address the ongoing costs of maintaining and staffing August 13,2019 Study Session Meeting Summary Minutes 2 such facilities. Mr. McGann responded that the plan would address facility staffing, operations, and maintenances associated with the properties. No formal Council action was taken. D3 Resolution No. 2019-079: Relating to Development; approving a final plat for Tangerine Ridge, Lots 151-153, a re-plat of Lots 151-153 of the Original Tangerine Ridge Plat, located on North Raphael Way south of West Bellini Way. Presented by Senior Planner Steven E. Vasquez. Mr. Vasquez stated the final plat was originally approved in 2015. However, Pulte Homes is requesting a lot line adjustment for three lots to correct a minor field survey error, which created a setback issue. He indicated that the revised plat is in conformance with the town's development regulations. Vice Mayor Post motioned to approve Resolution No. 2019-079, with a second motion provided by Council Member Bowen. The motion passed 7-0, unanimously. D4 Relating to Utilities; Update, discussion and possible direction regarding proposed changes to irrigation/bulk water and hydrant water rates. Presented by Interim Water Director Scott Schladweiler. Mr. Schladweiler stated the presentation tonight was a follow-up to the June 18, 2019 Council Meeting discussing the preliminary findings of rates and fees for water and water reclamation. He noted that overview of the fees were presented at that prior meeting showed a cost of service approach where each customer class is paying for its proportionate share of operational expenses to maintain the system. Following-up on the Council's June 18, 2019 request for additional information regarding the increased fee to standpipe customers, Mr. Schladweiler presented a revised graph comparing the existing rate to the proposed volumetric rates. He stated that although the department has about 200 accounts, there are only about 50 active customers using the standpipe. Mr. Schladweiler noted that since the system sees smaller volumes used on a consistent basis, the department was able to revise the operating costs bringing it to approximately $14,300 per year. He noted that the standpipe, hydrant, and irrigation class types are all used for construction/industry services and he recommended a combined rate that would cover the operating costs of the standpipes, hydrants, and irrigation meters. Vice Mayor Post asked what the other jurisdictions charged for similar items. Mr. Schladweiler responded that he did not know that information but would do some research. Vice Mayor Post asked if the proposed rates were subject to the groundwater resource charge. Mr. Schladweiler confirmed they were. Mayor Honea thanked Mr. Schladweiler for averaging those fees together to create a more leveled fee. August 13,2019 Study Session Meeting Summary Minutes 3 No formal Council action was taken. EXECUTIVE SESSIONS Pursuant to A.R.S. § 38-431.03, the Town Council may vote to go into executive session, which will not be open to the public, to discuss certain matters. El Executive Session pursuant to A.R.S. §38-431.03 (A), Council may ask for discussion or consideration, or consultation with designated Town representatives, or consultation for legal advice with the Town Attorney, concerning any matter listed on this agenda for any of the reasons listed in A.R.S. §38-431.03 (A). FUTURE AGENDA ITEMS Notwithstanding the mayor's discretion regarding the items to be placed on the agenda, if three or more Council members request that an item be placed on the agenda, it must be placed on the agenda for the second regular Town Council meeting after the date of the request, pursuant to Marana Town Code Section 2-4- (B). ADJOURNMENT: Council Member Ziegler motioned to adjourn the meeting, with a second provided by Council Member Bowen. The motion passed 7-0, unanimously. The meeting adjourned at 6:32 p.m. CERTIFICATION: I hereby certify that the foregoing are the true and correct minutes for the Study Session Meeting of the Marana Town Council meeting held on August 13, 2019. I further certify that a quorum was present. Hilary H!Hiser, Deputy Town Clerk .AICS&A MARANA AZ ESTABLISHED 1977 August 13,2019 Study Session Meeting Summary Minutes 4