HomeMy WebLinkAbout09/03/2019 Regular Council Meeting Summary MinutesMARANA AZ
ESTABLISHED 1977
MARANA TOWN COUNCIL
REGULAR COUNCIL MEETING
11555 W. Civic Center Drive, Marana, Arizona 85653
Council Chambers September 3, 2019, at or after 7:00 PM
Ed Honea, Mayor
Jon Post, Vice Mayor
David Bowen, Council Member
Patti Comerford, Council Member
Herb Kai, Council Member
John Officer, Council Member
Roxanne Ziegler, Council Member
SUMMARY MINUTES
CALL TO ORDER AND ROLL CALL
Mayor Honea called the meeting to order at 7:00 PM and directed the Clerk to call the
roll. Vice Mayor Jon Post; Council Members Dave Bowen, Patti Comerford, Herb Kai
(Excused), Roxanne Ziegler (Excused) and John Officer were present. There was a
quorum of council members present constituting a quorum.
PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE: Led by Mayor
Honea.
APPROVAL OF AGENDA
Vice Mayor Post moved and Council Member Comerford seconded the motion to
approve the agenda and removing Item B1 from the agenda. Motion passed,
unanimously: 5-0.
CALL TO THE PUBLIC
Mayor Honea opened the meeting to receive public comments. The following
individuals provided comments to the Council.
September 3, 2019 Regular Council Meeting Summary Minutes 1
Hilary Parry, representative of website service named JustServe.org spoke to Council
regarding it is a service for those who are interested in serving as a volunteer, and for
those entities that are looking for volunteers. She presented two bags for the Marana
Police Department to use for families or individuals in need of comfort during a crisis
or other situation.
Linda Zupia, speaking on behalf of the Marana Stake Public Affairs Department with
the Church of Jesus Christ and Latter Day Saints. It is estimated that one in five youth
suffers from mental health illness. The Marana Stake of the Church of Jesus Christ and
Latter Day Saints will be hosting a Youth Mental Health First Aid training class on
September 28 from 8am to Spm. The training is provided by Arizona Youth Partnership
from a grant provided by Substance Abuse and Mental Health Services Administration.
Participants will be provided training on identifying signs and symptoms of mental
illness as well as those resources that are available to youths and their families. At the
end of the eight hour training, participants will receive a 10 question quiz and upon
passing with six or greater score, the participants will be certified with the National
Council on Behavioral Health as a Mental Health First Aider.
Sharon Foltz spoke to Council regarding the General Plan and complimented the staff
on presentation of it. She wished to advocate for three areas of the General Plan once it
has been ratified by the electors, policies become developed and programs
implemented as follows: Section 4 - Tree planting across the Marana community, as
well as protecting mature trees; increase water harvesting so that all commercial
properties plant their trees they will do water harvesting which will eliminate tree
boxes; and last all construction and renovations are plumbed for gray water for the use
of watering local vegetation.
PROCLAMATIONS
Proclamation declaring the week of September 23-29, 2019 as Diaper Need
Awareness Week (Cherry L. Lawson)
MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS
Council Member Comerford reported that she had attended the Arizona League of
Cities and Towns Conference at Starr Pass that it was a great conference that was full of
training opportunities.
Mayor Honea reported that he attended the Arizona League of Cities and Towns
Conference at Starr Pass. One of the most valuable assets at the League is networking
with fellow elected officials and staff members from other cities and towns. I spent a
couple hours with Mayor Joe Winfield of Oro Valley who is just getting started in the
political world. He enjoyed spending that time with him and the other members during
the conference.
September 3, 2019 Regular Council Meeting Summary Minutes 2
MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS
Town Manager Jamsheed Mehta commented on the Executive Report and reported
that the Town had a total of 62 single-family home construction permits approved in
August that includes 60 in subdivisions and two custom homes. That total is slightly
lower than what Marana has seen in previous months of 80 or higher in permits. These
fluctuations do not concern staff at this time as these ebbs and flows vary throughout
the year.
He reported that Tony Hunter, Assistant to the Town Manager (formerly) today is his
last day with the Town as he has accepted a position working with the State of Arizona.
Mr. Hunter had been involved in practically every aspect of what we are involved in
specially in the Manager's office from customer service of all aspects including meeting
with residents on whatever their concerns were he's been our legislative liaison for all
our legislative issues; not just at the State Capital but also at the Federal level as well
dealing with Senators and Congress members. Mr. Hunter was the Project Manager for
the deer monument at Tangerine Road from bringing it from a concept to actually
getting constructed, and arranging the opening ceremonies that led up to it. He had
also been involved in every aspect of the process in streamlining Development Services.
Mr. Mehta expressed his appreciation for Mr. Hunter's work with the Town and stated
he will be missed.
Mr. Mehta reported that the Parks and Recreation Department took home a state award
during an annual event organized by the states Parks and Recreation Association.
Marana was one of 20 recipients although there were 60 submissions in different
categories to have won the award that falls under the category of Outstanding Adaptive
Program. Marana Parks and Recreation introduced for the first time a programming
event targeting a particular population group that has traditionally been underserved.
We have two recreation staff members Kevin Goodrich and Olivia Salazar who were
instrumental in planning this event and there were several other departments that also
participated in in making it happen. Marana had 130 recipients to participate in that
event last year. In this category there were 1.2 categories and Marana received the
highest award in one of those categories. He congratulated the Parks and Recreation
Department for receiving the Outstanding Recreation Award for Adaptive Recreation.
PRESENTATIONS
P1 Relating to Traffic and Highways; presentation, update, and discussion
regarding the Regional Transportation Authority (RTA) Program (Cherry L. Lawson)
September 3, 2019 Regular Council Meeting Summary Minutes 3
Mindy Blake, Regional Transportation Authority and Pima Association of
Governments Representative provided a PowerPoint Presentation (on file in the Tozvn
Clerk's Office) on the efforts of the RTA which included a video clip of Nathan Barrett,
Senior Transportation Planner with Pima Association of Governments on how the
RTA manages and disperses funding for the region transportation needs.
CONSENT AGENDA
Council Member Bowen motion to approve the Consent Agenda, and Vice Mayor Post
seconded the motion. The motion passed, 5-0.
C1 Resolution No. 2019-080: Relating to the Police Department; approving and
authorizing the Town Manager to execute grant agreement number GFR-AZ911-20-012
between the State of Arizona, acting through the Arizona Department of
Administration, Office of Grants and Federal Resources (GFR) and the Town of Marana,
acting as System Administrator for the Pima County 9-1-1 System, for grant funding for
the Arizona 9-1-1 Grant Program; approving a form of Memorandum of Understanding
(MOU) regarding the payment of Arizona 9-1-1 Grant Program budgeted expenses for
Pima County 9-1-1 System Public Safety Answering Points (PSAPs); and authorizing
the Chief of Police to enter into the MOU with the other eligible Pima County 9-1-1
System PSAPs (Jane Fairall)
C2 Resolution No. 2019-081: Relating to Economic development; approving the
amended Destination Marketing & Film Office Lead Generation Program and
authorizing the Town Manager to administer it (Laura Cortelyou)
C3 Resolution No. 2019-082: Relating to Parks and Recreation; approving and
authorizing the Parks and Recreation Director to execute the Second Amendment to
Facility Usage Agreement between the Town of Marana and Leman Academy of
Excellence, Inc. (Jim Conroy)
C4 Resolution No. 2019-083: Relating to Claims and Settlement; approving and
authorizing the Town Manager to execute a Settlement Agreement between the Town
of Marana and HDR Engineering, Inc. related to design services for the Marana Water
reclamation constructed recharge facility (Scott Schladweiler)
C5 Resolution No. 2019-084: Relating to Development; approving a release of
assurances for the portion of the Gladden Farms Block 35 & 39 plat that was not
resubdivided by the Gladden Farms Block 35 plat and accepting public improvements
for maintenance; and making a scrivener's error correction in one of the associated
assurance agreements (Keith Brann)
C6 Ordinance No. 2019.019: Relating to Development; revising Marana Standard
Detail 740-1 for wayfinding signs and establishing an effective date (Keith Brann)
September 3, 2019 Regular Council Meeting Summary Minutes 4
Resolution No. 2019-085: Relating to Development; declaring as a public record
filed with the Town Clerk the amendments adopted by Ordinance No. 2019.019,
revising Marana Standard Detail 740-1 for wayfinding signs (Keith Brann)
C7 Approval of the Study Session Summary Minutes of August 13, 2019 and the
Regular Council Meeting Summary Minutes of August 6, 2019 (Cherry L. Lawson)
LIQUOR LICENSES
Council Member Bowen motion to approve and Vice Mayor Post seconded the motion
approving the liquor license recommendation to the Arizona Department of Liquor
Licenses and Control regarding a new series #10 Beer and Wine Store Liquor License
application submitted by Andrea Dahlman Lewkowitz on behalf of Foulk Family
Winery, located at 7229 N. Thornydale Road, #148 Marana, AZ 85741. The motion
passed 5-0.
L1 Relating to Liquor Licenses; recommendation to the Arizona Department of
Liquor Licenses and Control regarding a new series #10 Beer and Wine Store liquor
license application submitted by Andrea Dahlman Lewkowitz on behalf of Foulk
Family Winery, located at 7229 N. Thornydale Road #148 Marana, AZ 85741 (Cherry L.
Lawson)
Town Clerk Cherry Lawson provided an overview of this liquor license application
and stated staff is recommending an order approving the application to be submitted to
the DLLC for the issuance of the liquor license.
BOARDS, COMMISSIONS AND COMMITTEES
Vice Mayor Post motion and Council Member Comerford seconded the motion to
approve Resolution No. 2019-075 approving the appointment of Tom Sommerville to
the Marana Public Safety Personnel Retirement System (PSPRS) Local Board. The
motion passes, 5-0.
B1 Resolution No 2019-075: Relating to Boards, Commissions and Committees;
approving the appointment of Tom Sommerville to the Marana Public Safety Personnel
Retirement System (PSPRS) Local Board (Cherry L. Lawson)
Vice Mayor Post motion and Council Member Officer seconded the motion to approve
Resolution No. 2019-086 selecting Transportation Connectivity and Infrastructure as
the topic for the Marana Citizen's Forum Fall 2019 session. The motion passes, 5-0.
September 3, 2019 Regular Council Meeting Summary Minutes 5
B2 Resolution 2019-086: Relating to Boards, Commissions and Committees; selecting
Transportation Connectivity and Infrastructure as the topic for the Marana Citizens'
Forum Fall 2019 session (Jamsheed Mehta)
Mr. Mehta provided an overview of this item explaining to Council that Marana has
this terrific group called the Marana Citizens Forum that was established by Council
several years ago, and the Town has used this group of citizens who are partly
appointed by this Council, and some of whom are approved nominations through the
Administration. The Marana Citizens Forum has been helpful in identifying key topics
that this Council would traditionally identify as their Top priorities. Staff would
provide them up to about three (3) topics to choose from, and then the Citizens Forum
could be the one who would pick the one that they feel most germane to explore,
discuss and eventually bring back to Council with its recommendations on select topics.
Mr. Mehta explained about a year ago the Town selected the topic for the Forum
members to explore which was the General Plan 2040, and are now proposing the same
again as the timing is perfect for doing exactly that one topic rather than opening it up
for different topics to be chosen from. This time around the Town is suggesting the
Forum review, explore and discuss transportation circulation and infrastructure as its
topic for this session. Mindy Blake, RTA and PAG Representative, presented during
this meeting how the RTA is proposing to go forward with a RTA extension and there is
a Citizen Advisory Committee involved as part of their process.
Marana Citizens Forum is a committee that is ready made for us with persons from a
diverse aspects of this Marana community who could engage in discussion and
deliberation on all modes of transportation and exactly try to figure out in their opinion
how would those different modes of transportation workout for the future of Marana.
Speaking of the future of Marana, the same group was engaged a few months ago in its
discussion the future General Plan 2040 Marana. They are quite familiar with the
process of planning for the future. If we dive into some specificity dealing with
transportation infrastructure, I think their recommendations would go a long way as
this Forum will eventually come back to this Council with their list of
recommendations.
Staff is recommending Mayor and Council approval of a single item Transportation
Connectivity and Infrastructure as the topic for the next fall 2019 session.
COUNCIL ACTION
ITEMS FOR DISCUSSION/ POSSIBLE ACTION
D1 Relating to Traffic and Highways; presentation regarding the status of the
Pavement Preservation Program (Mo El -Ali)
September 3, 2019 Regular Council Meeting Summary Minutes 6
Public Works Director Mo El -Ali provided a PowerPoint Presentation (On file in the
Town Clerk's Office and available on the Tozvn's website) update on Marana's six-year
Pavement Preservation Program. Last year, Council was provided an update on the
projects Town staff worked on and will provide an update on what the Town is
working on this year and planning for the next five (5) years starting with fiscal year
2021.
Six years ago the Town created a Pavement Preservation Board Program which most of
Council were on. At the same time created a Pavement Preservation Committee current
committee members are: Superintendent Rob Grimaldo, Supervisor Daniel Silva,
Project Manager Mac Murray, Field Inspector Greg Sendiak, Assets Coordinator
Robin Carreon, Signs and Markings Specialist Rich Jacinto. It is with great
appreciation to the Council for investing in pavements that are our largest
infrastructure that we manage in public works.
The Pavement Preservation Philosophy or Pavement Management Philosophy is to
preserve the excellent pavements first; those are with minor treatments and repair fair
and poor pavements with moderate treatments and reconstruct, delay or minimize
reconstruction. With new developments and new capital projects we apply the first
treatment within the first year, and would like to continue doing that as it provides the
highest return on investment to lowest life cycle cost for pavement. The best way to
look at this process is to envision it as long term investment. Last year members of the
Public Works team won a first place award for crack sealing. In looking at the Marana
community, we do a great job of crack sealing --that usually reflects on the pavement
condition which provides higher ratings. In the fiscal year 2019, pavement condition
rating is the average condition of 73. Last year it was 72, and we had 529 miles. We
currently have 549 lane miles, and the overall condition index is less than 40. Those
pavements are in poor condition at 2 1/2%. Nationally anything under 10% is good,
and under 5% is great. The national average condition is between 60 and 65 so Marana
is way above the national average.
Pavement Treatment Costs
Y Crack Seal - $1 per square yards ($7,040 per lane mile)
➢ Fog Seal ,� $2 per square yards ($14,080 per lane mile)
➢ Chip Seal - $7 per square yards ($49,280 per lane mile)
y Mill & Overlay - $18 per square yards ($126,720 per lane mile)
y Reconstruct - $42 per square yards ($295,680 per lane mile)
FY 2019 Pavement Condition Rating
➢ 540 lane miles
y Average Condition = 73
y OCI < 40 = 2.5%
September 3, 2019 Regular Council Meeting Summary Minutes 7
FY 2020 Projects
y Pavement Preservation treatment on a variety of roadways
y Reconstruction Projects
o Avra Valley Road
o Adonis Mobile Home Park streets within the subdivision along with other
improvements such as: repairing drainage, and possibly sewer lines
o San Lucas
o Tangerine Road
o Dove Mountain
o Twin Peaks
o Sunflower
o Saguaro Springs
Pavement Assessment Project
➢ Public Works initiated a pavement condition survey and assessment in FY 2019.
All streets have been reevaluated.
➢ Field data is being input into the Town's Cartegraph database
The goal is to develop a five (5) year predictable Pavement Preservation Program
FY 2020 Pavement Conditions
➢ Town of Marana, AZ Post Rehab Overall Condition Comparison Condition @
Analysis Start Versus Selected Budget: Analysis Period 2020 to 2025
➢ Network Average Condition @ Analysis Start = 76, Backlog =1.4%
Budget Required for Varying OCPs
OCI Level
Budget Required
➢ 80
$5.0 Million
➢ 78
$4.0 Million
➢ 76
$3.5 Million
➢ 74
$3.0 Million
➢ 72
$2.5 Million
y 70
$1.5 Million
Budget Levels Required to Maintain Streets at OCI 76
September 3, 2019 Regular Council Meeting Summary Minutes 8
FY2021
FY2022
FY2023
FY2024
FY2025
Annual Budget
at OCI 76
$3.50 M
$3.50 M
$3.50 M
$3.50 M
$3.50 M
Pavement
Preservation
$1.25 M
$1..25 M
$1.25 M
$1.25 M
$1.25 M
Budget
September 3, 2019 Regular Council Meeting Summary Minutes 8
Programmed
CIP Budget
$0.60 M
$0
$1.05 M
$1.80 M
$0
Budget Gap
I 1.65 M
$2.25 M
$1.2 M
$0.45 M
$2.25 M
What Else Does HURF (The Gas Tax) Fund?
➢ Street Maintenance Materials and Rentals
➢ Street Sweeping
➢ Signs and Markings
➢ Traffic Signals (Energy and Maintenance)
➢ Street Lighting (Energy and Maintenance)
➢ Landscape Maintenance and Weed Control
➢ ADA Ramps and Sidewalks Replacements
➢ Culvert and Wash Cleaning
➢ Structures (Guardrail, Bridges)
➢ Inmate Labor
➢ Vehicle and Equipment Maintenance
➢ Fuel and Oil
➢ Equipment Replacements
Next Steps
➢ Continue Maintaining and Preserving Excellent Pavements First - Minor
Treatments
➢ Continue Repairing Fair and Poor Pavements - Moderate Treatments
➢ Continue Identifying Resources to Fund Reconstruction Projects - CTP
Mayor Honea stated if Marana's average roads are 76... Mr. El -Ali stated they would be
76 after this year. They are currently 73 —we included this year's projects as they have
been included in the program, and will then be 76. Public Works is planning for the
next five (5) years starting 2021 to 2025; to maintain them at that level, they will need
$3.5 million total between pavement preservation and construction.
Council Member Officer offered comments stating he appreciates the Public Works
staff having the opportunity to display the tools that the Town has provided to them to
maintain the roads and to show them when they go to those competitions, it provides
them an opportunity to see what other communities do as well.
D2 Relating to Development and Public Works; update, discussion, and possible
direction regarding public and private projects and development applications on the
Towns Marana Current and Proposed Projects internet site (Jason Angell)
Development Services Director Jason Angell provided an update to Council on the
various developments including Community Improvements, Transportation,
September 3, 2019 Regular Council Meeting Summary Minutes 9
Commercial New Build, Commercial Remodel, Residential and Land Use projects
across the Marana community, as well as newly issued business licenses.
D3 Relating to Legislation and Government Actions; discussion and possible action
regarding all pending state, federal, and local legislation/ government actions and on
recent and upcoming meetings of the other governmental bodies (Jamsheed Mehta)
Mr. Mehta did not have a report to offer during this meeting.
D4 Resolution No. 2019-087: Relating to Municipal Court; reappointing Laine Sklar
as Marana Town Magistrate for a two-year term beginning October 1, 2019; approving
and authorizing the Mayor to execute an employment agreement between the Town of
Marana and Laine Sklar (Jamsheed Mehta)
Deputy Town Attorney Jane Fairall provided a brief overview of this item stating
Judge Laine Sklar was appointed by the Council for her first two year term in October
2015, and subsequently reappointed in October 2017 for an additional two year term.
Judge Sklar term expires at the end of September. Town staff has prepared a potential
employment agreement that has the same terms and benefits of conditions as the
previous two (2) agreements. The only difference with this agreement is that we have
left blanks for the compensation for each of the two (2) years of the agreement should
the Council choose to reappoint Judge Sklar. As Mayor Honea mentioned we do have
an executive session also on tonight's agenda so that the council can speak with or
without her to discuss her employment in terms of the agreement. Judge Sklar has
been appropriately noticed of the executive session for this evening
Mayor Honea stated Laine Sklar has done a phenomenal job as Magistrate for Marana
Municipal Court. He commented about the concerns that many expressed about the
Court prior to Ms. Sklar appointment. Ms. Sklar is an attorney, which many appointed
magistrates are not; this is very beneficial to Marana, however, she is grossly underpaid.
Judge Sklar makes $109,000 annually, while the judge in Oro Valley makes $157,000 per
year. She has done a phenomenal job for the Town of Marana at a lower rate of pay.
Mayor Honea motion and Vice Mayor Post second the motion to approve the first year
of salary beginning October 1, 2019 in the amount of $145,000, and $160,000 in the
second year of her contract. The motion passes, 5-0.
EXECUTIVE SESSIONS
Pursuant to A.R.S. § 38-431.03, the Town Council may vote to go into executive session,
which will not be open to the public, to discuss certain matters.
E1 Executive Session pursuant to A.R.S. §38-431.03 (A), Council may ask for
discussion or consideration, or consultation with designated Town representatives, or
September 3, 2019 Regular Council Meeting Summary Minutes 10
consultation for legal advice with the Town Attorney, concerning any matter listed on
this agenda for any of the reasons listed in A.R.S. §38-431.03 (A).
E2 Executive Session pursuant to A.R.S. §38-431.03 (A)(1) to discuss the
employment of Town Magistrate Laine Sklar, including discussion of the terms of the
Town Magistrate's Employment Agreement.
E3 Executive Session pursuant to A.R.S. § 38-431.03 (A)(1) for discussion,
consideration and possible interviews of candidates for appointment to the Town of
Marana Public Safety Personnel Retirement System (PSPRS) Board.
FUTURE AGENDA ITEMS
Notwithstanding the mayor's discretion regarding the items to be placed on the agenda,
if three or more Council members request that an item be placed on the agenda, it must
be placed on the agenda for the second regular Town Council meeting after the date of
the request, pursuant to Marana Town Code Section 2-4-2(B).
Vice Mayor Post stated he had received a call from an older woman in our community
who was very happy about the using the pool adjacent to the Senior Center, but wanted
to know why the pool closed down so early into the season. Also, this citizen asked
whether the Town provides for bill averaging for the water, or whether there are any
plans in the future to do provide that service. Vice Mayor Post asked Interim Water
Director Scott Schladweiler whether it was a possibility with the Town's proposed new
water rate studies that were done, as this citizen was experiencing some level of
difficulty as she is on a limited income.
Interim Water Director Scott Schladweiler replied stating it is something staff can look
into, but that it is not in the current plan at this time. It is something that the Town can
look into; however as things progress, we are moving closer to a report that would be
out sometime by September 15th. There are some adjustments that we would need to
make, but we can look into it and explore those options.
ADJOURNMENT
Mayor Honea asked for a motion to adjourn the meeting.
Vice Mayor Post motioned, seconded by Council Member Officer to adjourn the
meeting. The motion passes, 5-0. The meeting adjourned at 8:01 PM.
September 3, 2019 Regular Council Meeting Summary Minutes 11
CERTIFICATION
I hereby certify that the foregoing are the true and correct minutes of the Marana Town
Council meeting held on September 3, 2019. 1 further certify that a quorum was present.
Cherry L. 4wson, Town Clerk
,A RANA AZ
ESTABLISHED 1977
September 3, 2019 Regular Council Meeting Summary Minutes 12