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HomeMy WebLinkAbout11/05/2019 Regular Council Meeting Summary Minutes MARANA AZ ESTABLISHED 1977 MARANA TOWN COUNCIL REGULAR COUNCIL MEETING 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers November 5, 2019, at or after 7:00 PM Ed Honea, Mayor Jon Post,Vice Mayor David Bowen, Council Member Patti Comerford, Council Member Herb Kai, Council Member John Officer, Council Member Roxanne Ziegler, Council Member SUMMARY MINUTES CALL TO ORDER AND ROLL CALL Mayor Honea called the meeting to order at 7:00 PM and directed the Clerk to call the roll. Vice Mayor Jon Post; Council Members Dave Bowen, Patti Comerford (Excused), Herb Kai, Roxanne Ziegler and John Officer were present. There was a quorum of council members present constituting a quorum. PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE: Led by Mayor Honea. APPROVAL OF AGENDA Council Member Kai moved and Council Member Ziegler second the motion approving the Agenda. Motion passes, 6-0. CALL TO THE PUBLIC Mayor Honea opened the meeting to receive public comment and the following individual provided comments. November 5,2019 Regular Council Meeting Summary Minutes 1 Loren S. Gamez commented on the increased traffic near Marana High School and the Bayer Greenhouse. He asked whether the Town could do something to improve the traffic flow in that area. PROCLAMATIONS P1 Proclaiming support for the 2019 YMCA Community Military Celebration (Cherry Lawson) MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS Vice Mayor Post commented on having been away during the month of October, but thanked the Council for its graciousness to allow him the opportunity to take that time off each year. He reported on the events of the pumpkin patch stating he had approximately 90,000 people who came through the pumpkin patch. He appreciated the police for doing traffic control. This will be the last time it will be held in the Town, but appreciate everyone who came out. Mayor Honea reported on several events that he had attended stating he and Paula Bloomer went to the K-8 Stem School at Dove Mountain and spoke to approximately 500 students as well as providing them swag from the Town. He commented on the Chamber Walk reaching out to businesses on Ina Road stating most of the businesses and owners were thrilled with it as well as the progress in Town. He and Town Manager Jamsheed Mehta had an opportunity to go with Sun Corridor to Caterpillar new plant. He spoke favorably about the new plant as well as the benefits to its employees. He and Mr. Mehta also attended Common Ground MPA the Star Pass, Marana did not win any of the awards; however, we were recognized for two of the projects Marana had completed—Sign Code and app for Ina Road Construction. Also reported that he had done the Wake-up Tucson Show. MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS Mr. Mehta reported the Marana Sign Code Update was a finalist in the Common Ground Award through the efforts of Town Staff and approved by the Council six to eight months ago. The other award was the Project Ina Business Support Program. Several departments participated in that and Marana was a finalist in that category. He acknowledged the Executive Report materials provided to Council that provides updates on the number of building permits issued—81 new permits issued for single- family that includes model homes as well. The Town is hosting its' Town of Marana Rewards and Recognition Program. One of the elements of the program for employees is the service awards which is being hosted tomorrow, November 6, 2019 as a breakfast event from 9 a.m. until 10:30 a.m. The Town will host the Marana Momentum Alliance: Senior & Veterans Services Fair from 1 p.m. to 4 p.m. at the Marana Community Center on N. Lon Adams Road. November 5,2019 Regular Council Meeting Summary Minutes 2 Council Member Ziegler commented on Sun Corridor stating they had never been her favorite type of people that Council renewed its contract after some 12 or more years had passed. She asked what they have done for Marana lately. That is one reason why she does not see them favorably. Sun Corridor had not done anything for Marana when the town was paying them over $50,000. Now that Council has brought them back paying them $10,000, she would like to see a report of its activities (six months to one year). Council needs to look at that after one year's time to see what they have actually done for Marana. Mayor Honea stated he spoke to the officials with Caterpillar that Sun Corridor worked very hard with Caterpillar and over 1/3 of the employees live in Marana. That Caterpillar is bringing in people to work. Council Member Ziegler stated she has heard that for 15 years, but she is referring to businesses coming into Marana—not another pizza place, wine cellar, or nail salon. That is what we have been waiting for; some progress for some time. She does appreciate when Sun Corridor has something there, people move to Marana. She is looking at a direct impact to Marana. Mr. Mehta stated he would be glad to provide Council with a six month report on the type of efforts that Marana and Sun Corridor are working on, and what those results may lead to. He would make that available to Council periodically. Council Member Ziegler a six month report would be good to receive. Vice Mayor Post offered Council Member Ziegler the opportunity to take his place at those meetings as Sun Corridor reviews its progress on projects. Council Member Ziegler stated she stays on top of their activities as she reads notifications from them. When she sees a brick and mortar business being built in Marana, then she would support their efforts. Town Attorney Frank Cassidy explained this is a time on the agenda for reports and does not allow for the interactive exchange of conversation. PRESENTATIONS P1 Relating to Budget; presentation of first quarter results (July-September) for the Town's General Fund and other selected major funds for the 2019-2020 fiscal year (Yiannis Kalaitzidis) Finance Director Yiannis Kalaitzidis provided a PowerPoint Presentation on the first quarter results for the Town's General Fund and other selected major funds for the 2019-2020 fiscal year. (A copy of the presentation is on file in the Town Clerk's Office, and the video is on available on the Town's website for viewing.) CONSENT AGENDA November 5,2019 Regular Council Meeting Summary Minutes 3 Cl Relating to Procurement; ratifying the Town Manager's approval of seven change orders to the Pavex Corp. construction contract for the Airport Rehabilitation of Taxiways, Tie Downs, Helicopter Pad, and Terminal Apron (AP025) for a total amount of $169,917.97; authorizing the transfer of appropriations if necessary for the change orders; and authorizing the Town Manager or designee to execute the necessary documents to effectuate the change orders (Steve Miller) C2 Resolution No. 2019-112: Relating to Personnel; approving and adopting amendments to the Town's Personnel Policies and Procedures, revising Chapter 4 - Employment Benefits and Leaves by amending Section 4-4-2 "Town-Approved Holidays" to add New Year's Eve (Curry C. Hale) C3 Approval of Study Session Meeting Summary Minutes of October 29, 2019, the Regular Council Meeting Summary Minutes of October 15, 2019, and Study Session Meeting Summary Minutes of October 8, 2019 (Cherry L. Lawson) Council Member Bowen moved and Council Member Kai second the motion approving the Consent Agenda. Motion passes, 6-0. LIQUOR LICENSES L1 Relating to Liquor Licenses; recommendation to the Arizona Department of Liquor Licenses and Control regarding a new series #012 Restaurant Liquor License application submitted by Jayesh C. Patel on behalf of Spice Garden Indian Cuisine, located at 5815 W. Arizona Pavilions Drive #155 Tucson, Arizona 85743 (Cherry L. Lawson) Council Member Ziegler moved and Council Member Bowen second the motion approving a recommendation to the Arizona Department of Liquor Licenses and Control regarding a new series #012 Restaurant Liquor License application submitted by Jayesh C. Patel on behalf of Spice Garden Indian Cuisine, located5815 W. Arizona Pavilions Drive, #155 Tucson,Arizona 85743. Motion passes, 6-0. BOARDS, COMMISSIONS AND COMMITTEES COUNCIL ACTION Al Resolution No. 2019-113: Relating to Utilities; authorizing Town staff to apply for a Clean Water State Revolving Fund loan from the Water Infrastructure Finance Authority of Arizona (WIFA) to fund additional construction costs for the Adonis Lift Station and Force Main Project (WR015); and approving the transfer of up to S475,000 in budgeted expenditure authority from the General Fund contingency line item in the fiscal year 2019-2020 budget to the Adonis Lift Station and Force Main project (WR015) November 5,2019 Regular Council Meeting Summary Minutes 4 to cover a budgetary shortfall for additional costs for the construction of the project (Scott Schladweiler) Water Director Scott Schladweiler provided an overview of this item stating the Town recently open bids for the Adonis Lift Station and Force Main Project and the low bid came in at just over $1Mil which was 30% more than our consultant engineers had estimated. He has reviewed the bids and have spoken with two of the contractors. One of the things that they have seen over the last 12 months a steady increase to the material cost to the contractors that bid the project. He stated in order to continue this project, he is requesting an increase in budget capacity in the amount of $475,000. That amount over the $363,000 shortfall will cover any contingencies for unknown or unforeseen circumstances during construction. If the additional funds are not needed, the Town will not spend it. The second request seeks Council's approval to apply for a second loan from WIFA. The loan proceeds would be used to cover the additional cost and reimburse the General Fund Contingency where funds would be temporary taken from to support the project. Mr. Schladweiler continued stating in speaking with WIFA, if the Town applies for the loan in the amount of $475,000, the same terms would apply as with the original loan. There would be a 50% forgivable principle available to the Town on that, though not guaranteed. Council Member Kai ask whether the second loan through WIFA is difficult to obtain. Mr. Schladweiler replied stating the Town would go through the same process. In speaking with WIFA, the have the capacity and availability to do this and funds to disperse. The Town would have to complete the loan application, WIFA would have to take the application to its board in December for approval. At that point, it is likely to be approved in February 2020. Those funds would be available to us this fiscal year— February or early March. Council Member Ziegler inquired about the interest rate of the second loan as the interest rate on the first was three (3%) percent. Mr. Schladweiler replied stating this second loan would be similar to the first, although he does not have the rate amount at hand until the loan has been locked in. Council Member Ziegler asked when the Town would have the interest rate. Mr. Schladweiler stated December would likely be the earliest time,but that the loan would be locked in until February. Council Member Bowen commented on the bids stating he noticed the bid amount was approximately 30% higher than was originally estimated. He asked why the difference in the amount. Mr. Schladweiler stated in reviewing the bids, there was not one item that stood out and presented an issue within. The bid estimates were compared to the other submitted bids it was a steady percentage throughout the bid on all materials. Council Member Bowen asked how long ago was the original estimate provided. Mr. Schladweiler stated for this project, it was in April 2019. November 5,2019 Regular Council Meeting Summary Minutes 5 Vice Mayor Post moved and Council Member Kai second the motion to approve Resolution No. 2019-113. Motion passes, 6-0. ITEMS FOR DISCUSSION/POSSIBLE ACTION D1 Relating to Public Art; presentation, discussion and feedback regarding multiple public art concepts for construction and installation in the newly designated Downtown Marana area, at the roundabout located at Sandario Road and Marana Main Street (Heath Vescovi-Chiordi) Assistant to the Town Manager Heath Vescovi-Chiordi provided a PowerPoint overview of this item stating, the Town is presenting some public art concepts that the Town is looking to install in the downtown area at the roundabout at Sandario and Marana Main Street. This project is also a wonderful example of collaboration in utilizing Transportation Art by Youth, (TABY funds) provided by the Pima Association of Governments, as well as working with students and instructors from Marana High School Welding Program and local artist Trevor O'Toole. By leveraging the various resources, we are able to create a unique art install that the town will enjoy as well as being a unique identifier. He presented various renderings of public art for consideration to be installed and ask for direction of the Council. The Town has secured the TABY grant once again from Pima Association of Governments in the amount of $75,000, and have transferred $25,000 from the Downtown Reinvestment Funds to augment that $75,000 for a total of $100,000. The Town would like to create an art piece for the center of the roundabout on Sandario that would act as a unique identifier for the town and as a gateway to the downtown Marana area. Through an RFP in May 2018, the Town was able to contract the same artist who sculpted the deer's at Tangerine Sky Park, Mr. O'Toole to design an art piece for the roundabout. Mr. Vescovi-Chiordi stated in order to construct and design this new concept, the Town would once again work with MUSD its Welding Program and its instructor who will help to construct and install the art piece once it has been constructed. Three different concepts were presented to the Council for its consideration and direction: 1) Coyote Pack referencing the wildlife in Marana; 2) Deconstructed Abstract Marana Logo representing the fields and water in our agriculture; 3) Horse and Rider developed in house as well as with Mr. O'Toole, and the Communications Department and is an homage around Marana and the Sonoran Desert, and another version of 3) the Horse and Rider Concept. Mayor Honea stated he had an opportunity to review the renderings on a larger scale in the Town Manager's Office. Although all are very good renderings, he likes the third option of the Rider and the Steer as it says North Marana. There are many ranches and burro races in this area, cap and steer roping in this area. If you want people to come November 5,2019 Regular Council Meeting Summary Minutes 6 out to this area to see our history, he really likes those as well as the solid deer's that were built. He complimented Mr. O'Toole for his work. He would prefer the red color much like the deer at Tangerine Sky Park, and would give it a natural look. Council Member Ziegler complimented Mr. O'Toole on the deer, but does not like the logo design. She too concur with Mayor Honea in his selection, but ask whether the design was only referring to North Marana or the entire Marana community. Mayor Honea replied stating the deer is native to the area of Tangerine Sky Park, as there are many equestrian riders in this area of Marana. Council Member Ziegler asked whether the color of the paint would be the same as the deer. Mr. Vescovi- Chiordi stated the paint can be customized, but that having direction from Council would ensure that the artist and Town are aware at the start and place that information in the construction phase of the design with the welding students. Mayor Honea stated he feels that the art install should be painted so to add a naturalness to the design. Council Member Officer stated he likes the solid horse and rider without paint, and commented anything that is painted has to be painted in the future. Mr. Vescovi- Chiordi stated part of the TABY grant is that a maintenance program is built into the grant. The Town will work-out the details. Council Member Ziegler inquired of the price of the project and what that amount includes. Mr. Vescovi-Chiordi stated the proposed landscaped area was originally projected to be much higher in cost, and the art would come in at $75,000. Council Member Ziegler stated Council would prefer the grass area be included. Mr. Vescovi- Chiordi stated there would be a landscaping element included with the project to compliment the work. D2 Relating to Development and Public Works; update, discussion, and possible direction regarding public and private projects and development applications on the Town's Marana Current and Proposed Projects internet site (Jason Angell) Development Services Director Jason Angell provided an overview of those projects new and ongoing that are currently on the Town's website. He responded to questions from Council. D3 Relating to Legislation and Government Actions; discussion and possible action regarding all pending state, federal, and local legislation/government actions and on recent and upcoming meetings of the other governmental bodies (Jamsheed Mehta) November 5,2019 Regular Council Meeting Summary Minutes 7 Mr. Mehta stated he does not have a report to provide to Council; however, Town staff would place on Council's calendar a legislative meeting for December 3 to include the Town's State Legislature District 9 and 11 for a breakfast meeting. This would provide Council with an opportunity to share its thoughts and hear what the priorities are from the legislature. EXECUTIVE SESSIONS El Executive Session pursuant to A.R.S. §38-431.03 (A), Council may ask for discussion or consideration, or consultation with designated Town representatives, or consultation for legal advice with the Town Attorney, concerning any matter listed on this agenda for any of the reasons listed in A.R.S. §38-431.03 (A). FUTURE AGENDA ITEMS Notwithstanding the mayor's discretion regarding the items to be placed on the agenda, if three or more Council members request that an item be placed on the agenda, it must be placed on the agenda for the second regular Town Council meeting after the date of the request, pursuant to Marana Town Code Section 2-4-2(B). ADJOURNMENT Vice Mayor Post moved and Council Member Officer second the motion to adjourn the meeting. Motion passes, 6-0. Meeting adjourned at 7:59 PM. CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the Marana Town Council meeting held on November 5, 2019. I further certify that a quorum was present. OAP Cherry L. L. .on, Town Clerk MIUMENIESINNIMEMIIMINNIM MARA NA AZ ES1A3LiSHED 1977 November 5,2019 Regular Council Meeting Summary Minutes 8