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Home My WebLink AboutRegular Council Meeting Agenda Packet 12-03-2019 MARANA TOWN COUNCIL REGULAR COUNCIL MEETING NOTICE AND AGENDA 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers, December 3, 2019, at or after 7:00 PM Ed Honea, Mayor Jon Post, Vice Mayor David Bowen, Council Member Patti Comerford, Council Member Herb Kai, Council Member John Officer, Council Member Roxanne Ziegler, Council Member Pursuant to A.R.S. § 38-431.02, notice is hereby given to the members of the Marana Town Council and to the general public that the Town Council will hold a meeting open to the public on December 3, 2019, at or after 7:00 PM located in the Council Chambers of the Marana Municipal Complex, 11555 W. Civic Center Drive, Marana, Arizona. ACTION MAY BE TAKEN BY THE COUNCIL ON ANY ITEM LISTED ON THIS AGENDA. Revisions to the agenda can occur up to 24 hours prior to the meeting. Revised agenda items appear in italics. As a courtesy to others, please turn off or put in silent mode all electronic devices. Meeting Times Welcome to this Marana Town Council meeting. Regular Council meetings are usually held the first and third Tuesday of each month at 7:00 PM at the Marana Municipal Complex, although the date or time may change and additional meetings may be called at other times and/or places. Contact the Town Clerk or watch for posted agendas for other meetings. This agenda may be revised up to 24 hours prior to the meeting. In such a case a new agenda will be posted in place of this agenda. Speaking at Meetings If you are interested in speaking to the Council during the Call to the Public or Public Hearings, you must fill out a speaker card (located in the lobby outside the Council Chambers) and deliver it to the Town Clerk prior to the convening of the meeting. Marana Town Council Regular Meeting 12/03/2019 Page 1 of 58 All persons attending the Council meeting, whether speaking to the Council or not, are expected to observe the Council rules, as well as the rules of politeness, propriety, decorum and good conduct. Any person interfering with the meeting in any way, or acting rudely or loudly will be removed from the meeting and will not be allowed to return. Accessibility To better serve the citizens of Marana and others attending our meetings, the Council Chambers are wheelchair and handicapped accessible. Persons with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting the Town Clerk at (520) 382-1999. Requests should be made as early as possible to arrange the accommodation. Agendas Copies of the agenda are available the day of the meeting in the lobby outside the Council Chambers or online at www.maranaaz.gov under Agendas and Minutes. For questions about the Council meetings, special services or procedures, please contact the Town Clerk, at (520) 382-1999, Monday through Friday from 8:00 AM to 5:00 PM. This Notice and Agenda Posted no later than 24 hours prior to the meeting, at the Marana Municipal Complex, 11555 W. Civic Center Drive, the Marana Operations Center, 5100 W. Ina Road, and at www.maranaaz.gov under Agendas and Minutes. REGULAR COUNCIL MEETING CALL TO ORDER AND ROLL CALL PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE APPROVAL OF AGENDA CALL TO THE PUBLIC At this time any member of the public is allowed to address the Town Council on any issue within the jurisdiction of the Town Council, except for items scheduled for a Public Hearing at this meeting. The speaker may have up to three minutes to speak. Any persons wishing to address the Council must complete a speaker card located outside the Council Chambers and deliver it to the Town Clerk prior to the commencement of the meeting. Individuals addressing a meeting at the Call to the Public will not be provided with electronic technology capabilities beyond the existing voice amplification and recording capabilities in the facilities. Pursuant to the Arizona Open Meeting Law, at the conclusion of Call to the Public, individual members of the Council may respond to criticism made by those who have addressed the Council, and may ask staff to review the matter, or may ask that the matter be placed on a future agenda. PROCLAMATIONS MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS Marana Town Council Regular Meeting 12/03/2019 Page 2 of 58 MANAGER’S REPORT: SUMMARY OF CURRENT EVENTS PRESENTATIONS P1 Presentation: Relating to Intergovernmental Relations; presentation and discussion regarding the adjourned 2019 session of the Arizona State Legislature, as well as possible trends for the 2020 session, and a forecast for the upcoming year (Heath Vescovi-Chiordi) CONSENT AGENDA The Consent Agenda contains items requiring action by the Council which are generally routine items not requiring Council discussion. A single motion and affirmative vote will approve all items on the Consent Agenda, including any resolutions or ordinances. Prior to a motion to approve the Consent Agenda, any Council member may remove any item from the Consent Agenda and that item will be discussed and voted upon separately. C1 Resolution No. 2019-119: Relating to Parks and Recreation; approving and authorizing the Mayor to execute an agreement between the Town of Marana and Desert Bluegrass Association regarding the planning, development and presentation of the 2020 Marana Bluegrass Festival (Jim Conroy) C2 Approval of the Regular Council Meeting Summary Minutes of November 19, and the Study Session Meeting Summary Minutes of November 12, 2019 (Cherry Lawson) LIQUOR LICENSES BOARDS, COMMISSIONS AND COMMITTEES B1 Presentation: Relating to Boards, Commissions and Committees; discussion, consideration and possible direction regarding recommendations and input from the Fall 2019 Marana Citizens' Forum on the topic "Transportation Connectivity and Infrastructure" (Heath Vescovi-Chiordi) COUNCIL ACTION ITEMS FOR DISCUSSION / POSSIBLE ACTION D1 Relating to Utilities: presentation and discussion regarding the draft Sewer Conveyance System Master Plan (Scott Schladweiler) D2 Relating to Development and Public Works; update, discussion, and possible direction regarding public and private projects and development applications on the Town’s Marana Current and Proposed Projects internet site (Jason Angell) D3 Relating to Legislation and Government Actions; discussion and possible Marana Town Council Regular Meeting 12/03/2019 Page 3 of 58 D3 Relating to Legislation and Government Actions; discussion and possible action regarding all pending state, federal, and local legislation/government actions and on recent and upcoming meetings of the other governmental bodies (Jamsheed Mehta) EXECUTIVE SESSIONS Pursuant to A.R.S. § 38-431.03, the Town Council may vote to go into executive session, which will not be open to the public, to discuss certain matters. E1 Executive Session pursuant to A.R.S. §38-431.03 (A), Council may ask for discussion or consideration, or consultation with designated Town representatives, or consultation for legal advice with the Town Attorney, concerning any matter listed on this agenda for any of the reasons listed in A.R.S. §38-431.03 (A). E2 Executive session pursuant to A.R.S. § 38-431.03(A)(3) and (4) for discussion and consultation for legal advice and to instruct the Town’s attorneys regarding possible pursuit of a request to pursue a compromise of property taxes, interest and penalties on Pima County Assessor’s Parcel Number 226-11-845A consisting of Continental Ranch drainageway. E3 Executive session pursuant to A.R.S. § 38-431.03(A)(3), (4), and (7) for discussion and consultation for legal advice and to instruct the Town’s attorneys regarding transfer agreement negotiations with DeAnza Domestic Water Improvement District concerning the possible sale of the Falstaff Well Site, Pima County Assessor’s Parcel Number 226-01-0300, and the Town of Marana’s Falstaff water service area. E4 Executive session pursuant to A.R.S. § 38-431.03(A)(4) for discussion and consultation in order to consider the Town’s position and to instruct the Town’s attorneys regarding negotiations for a further amendment to the Gladden Farms II Development Agreement concerning the terms for construction of the required Public Park Improvements. FUTURE AGENDA ITEMS Notwithstanding the mayor’s discretion regarding the items to be placed on the agenda, if three or more Council members request that an item be placed on the agenda, it must be placed on the agenda for the second regular Town Council meeting after the date of the request, pursuant to Marana Town Code Section 2-4-2(B). ADJOURNMENT Marana Town Council Regular Meeting 12/03/2019 Page 4 of 58 Council-Regular Meeting P1 Meeting Date:12/03/2019 To:Mayor and Council From:Heath Vescovi-Chiordi, Assistant to the Town Manager Date:December 3, 2019 Strategic Plan Focus Area: Not Applicable Subject:Presentation: Relating to Intergovernmental Relations; presentation and discussion regarding the adjourned 2019 session of the Arizona State Legislature, as well as possible trends for the 2020 session, and a forecast for the upcoming year (Heath Vescovi-Chiordi) Discussion: Representatives of Triadvocates, the Town's contract lobbying firm, will discuss the adjourned 2019 session of the Arizona State Legislature, as well as possible trends for the 2020 session, and a forecast for the upcoming year. Staff Recommendation: Presentation only. Suggested Motion: Presentation only. Attachments Triadvocates Recap/Forecast Presentation Marana Town Council Regular Meeting 12/03/2019 Page 5 of 58 Town of Marana 2019 Legislative Update Marana Town Council Regular Meeting 12/03/2019 Page 6 of 58 2019-2020 LEGISLATURE 31 Republicans –29 Democrats •19 True New Representatives •1 Former Legislator •5 Switching from Senate Senate = 30 Members House = 60 Members 17 Republicans –13 Democrats •1 True New Senator •2 Former Legislators •11 Switching from the House It takes 31 votes to pass a bill 2019-2020 LEGISLATURE ▪Razor-thin margin between Republicans and Democrats ▪Least number of Republicans in the House since 1961 ▪Heavy committee activity: 12 in Senate & 18 in House Marana Town Council Regular Meeting 12/03/2019 Page 7 of 58 Session at a Glance 135-Day Legislative Session Adjourned Sine Die on May 28 at 12:58 a.m. Bills Introduced 1,318 803 R –403 D Bills Passed 331 323 R –8 D Bills Signed 320 312 R –8 D Bills Vetoed 11 11 R –0 D Bills Dead 987 480 R –395 D Marana Town Council Regular Meeting 12/03/2019 Page 8 of 58 FY2020 State Budget Marana Town Council Regular Meeting 12/03/2019 Page 9 of 58 The $11.8 billion approved state budget plan represents a significant increase of $1.4 billion over the FY 2019 budget.Top priorities included: ▪Infrastructure Projects ▪$1 billion balance in rainy day fund ▪Education Funding ▪Housing Funding ▪One-time investments FY2020 State Budget Marana Town Council Regular Meeting 12/03/2019 Page 10 of 58 2020 State Budget Highlights ▪$11.8 billion state budget –key expenditures made in education and infrastructure ▪$542M deposited into the state rainy-day fund to reach a balance of $1B ▪$165M for an additional 5% teach pay raise, the next step of the 20X2020 plan ▪$136M to restore funding for school additional assistance ▪$130M to ADOT over the next three years for the expansion of I-17 between Anthem and Black Canyon City ▪$20M to the School Safety Program, expands eligibility to include counselors and social workers in addition to SROs ▪$18M distribution to cities and towns for street and highway projects –requires ADOT to distribute an equal amount for monies to be used only for street and high projects, including construction and maintenance ($197,802 per city) ▪$15M one-time appropriation for Housing Trust Fund ▪$15M to Water Quality Assurance Revolving Fund ▪$10M one-time deposit to the State Aviation Fund ▪$3M for rural broadband ▪Directs ADOA to establish an expenditure plan for 911 comms Marana Town Council Regular Meeting 12/03/2019 Page 11 of 58 Key Legislation Marana Town Council Regular Meeting 12/03/2019 Page 12 of 58 Tax Conformity ▪Within the first several weeks of session,Gov.Doug Ducey was at odds with Republican legislators who disagreed with his position for simple tax conformity ▪Legislative R leadership and Gov. were at odds on the issue Hot Issues Wayfair (HB2702) ▪Coalition of cities, retailers, shopping centers ▪Authority for state to collect TPT from online sale transactions from out-of -state sellers ▪Moves retail from Municipal City Tax Code into statute ▪Agreement on five year legislative moratorium on Municipal City Tax Code Drought Contingency Plan ▪At the eleventh hour,Gov.Doug Ducey signed legislation authorizing Arizona’s participation in the Drought Contingency Plan (DCP), the state’s most significant water legislation in 40 years Marana Town Council Regular Meeting 12/03/2019 Page 13 of 58 ADOT Fee ▪Two-year phaseout of the $32 Public Safety Registration Fee Hot Issues Occupational Licensing (HB2569) ▪Gov.Doug Ducey signed legislation making Arizona the first state in the country to accept out-of-state occupational licenses. ▪Top policy priority announced in the governor’s State of the State address Texting While Driving (HB2318) ▪On April 22,Arizona became the 48th state to ban texting and the 18th to ban hand-held phone use while driving ▪Delay on citation,violators won't get penalized before January 2021 Marana Town Council Regular Meeting 12/03/2019 Page 14 of 58 Peer-to-Peer Regulations ▪Establish a regulatory framework for the P2P car sharing industry ▪Competing bills became a turf battle between the traditional car rental business model v.the industry disruptors (SB1305,HB2559) ▪Issues included:taxation;insurance coverage, public safety concerns,consumer protections, and the ability to conduct business on airport property What Didn’t Happen Digital Goods (SB1460) ▪Established exemptions for SaaS, cloud storage,prewritten software accessed remotely. ▪Large estimated fiscal impact to the state between $33M to $120M Vaping Preemption ▪Raise purchase age to 21 and preempts local regulations on sale and use of tobacco products ▪Competing legislation to regulate vaping products similar to tobacco products also failed Marana Town Council Regular Meeting 12/03/2019 Page 15 of 58 ✓HB2005 traffic survival school;required completion ✓HB2027 online lodging marketplace;local taxation ✓HB2109 county transportation excise tax ✓HB2113 diaper changing station ✓HB2672 short term rentals;party houses ✓SB1154 primary date;first August Tuesday ✓SB1231 public safety;residency requirements Key Legislation –SIGNED Marana Town Council Regular Meeting 12/03/2019 Page 16 of 58 HB2043 municipal judges;retention election HB2026 public resources;influencing elections HB2115 landlord tenant preemption HB2365 affordable housing tax credits HB2319 repeals HURF sweep authorization HB2536 gas tax increased HB2428 no-water urinals in public buildings HB2587 photo radar ;speed studies SB1285 construction contracts;public works;payment Key Legislation –FAILED Marana Town Council Regular Meeting 12/03/2019 Page 17 of 58 2020 Forecast Marana Town Council Regular Meeting 12/03/2019 Page 18 of 58 ▪Education Funding &Reforms ▪Workforce Development ▪Infrastructure Investments ▪New Disruptive Technologies ▪Peer-to-peer Regulatory Framework ▪Affordable Housing ▪Short term Rentals Reforms ▪PSPRS Governance ▪Public Safety Workers Compensation ▪Vaping Regulations Legislative Forecast Marana Town Council Regular Meeting 12/03/2019 Page 19 of 58 Arizona economy is performing well and growing while in the midst of implementing significant income and sales tax changes.Current revenue estimates do not assume a recession through 2023. ▪Expect $170 million in available ongoing revenue in FY2021 ▪Projected $475 million for one-time available funds in FY2021 ▪The baseline budget backs out over $100 million in recurring one-time spending from 2020 Source:JLBC Finance Advisory Committee 10/10/19 Fiscal Forecast for FY2021 Marana Town Council Regular Meeting 12/03/2019 Page 20 of 58 Options presented by JLBC for one-time spending: ▪SFB Building Repairs Grants $63M ▪University Spending $35M ▪Community College Rural Funding $14M ▪Housing Trust Fund Deposit $15M ▪Local Transportation Funding $18M Source:JLBC Finance Advisory Committee 10/10/19 Fiscal Forecast for FY2021 Marana Town Council Regular Meeting 12/03/2019 Page 21 of 58 TRIADVOCATES Julie Rees, Principal Julie@Triadvocates.com Lourdes Peña, Public Affairs Advisor Lourdes@Triadvocates.comMarana Town Council Regular Meeting 12/03/2019 Page 22 of 58 Council-Regular Meeting C1 Meeting Date:12/03/2019 To:Mayor and Council Submitted For:Jim Conroy, Parks & Recreation Director From:Corey Larriva, Superintendent Date:December 3, 2019 Strategic Plan Focus Area: Community Strategic Plan Focus Area Additional Info: Principle Statement 2: We will approach citizen engagement in unique and creative ways. Initiative 1: Provide exceptional community events that create opportunities for citizen engagement. Subject:Resolution No. 2019-119: Relating to Parks and Recreation; approving and authorizing the Mayor to execute an agreement between the Town of Marana and Desert Bluegrass Association regarding the planning, development and presentation of the 2020 Marana Bluegrass Festival (Jim Conroy) Discussion: For the past seven years, Desert Bluegrass Association has assisted in coordination of the Marana Bluegrass Festival with support from the Town. This year, the Desert Bluegrass Association will continue the Marana Bluegrass Festival at the Gladden Farms Community Park and Marana Heritage River Park venue. The 2020 Festival will feature both bluegrass and other acoustic artists from the local and regional area. The Desert Bluegrass Association is an all-volunteer organization whose purpose is to support bluegrass artists through information sharing, workshops, concert series, and an annual festival. If approved, this item will approve an agreement that provides for the Desert Bluegrass Association to take the lead in planning, coordinating, promoting and presenting the 2020 Marana Bluegrass Festival, March 13-15, 2020, as described in the Scope of Work attached to the agreement. In exchange the DBA volunteers agree to host and teach music workshops for free at the Marana Community Center between the months of September - May. Marana Town Council Regular Meeting 12/03/2019 Page 23 of 58 Financial Impact: Fiscal Year:2020 Budgeted Y/N:Y Cash Contribution:$0 The Town will only provide in-kind assistance valued at approximately $6,391. See Exhibit C to the Agreement, listing Town In-Kind Support and Assistance. This will be the final year of in-kind support. Staff Recommendation: Staff recommends approval of the agreement between the Town of Marana and Desert Bluegrass Association for the 2020 Marana Bluegrass Festival. Suggested Motion: I move to adopt Resolution No. 2019-119, approving and authorizing the Mayor to execute the agreement between the Town of Marana and Desert Bluegrass Association for the 2020 Marana Bluegrass Festival. Attachments Resolution 2019-119 2020 DBA Blugrass Festival Agreement and Exhibits Marana Town Council Regular Meeting 12/03/2019 Page 24 of 58 00067018.DOCX /1 Resolution No. 201 9-119 - 1 - 11/22/2019 3:11 PM MARANA RESOLUTION NO. 201 9-119 RELATING TO PARKS AND RECREATION; APPROV ING AND AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT BETWEEN THE TOWN OF MARANA AND DESERT BLUEGRASS ASSOCIATION REGARDING T HE PLANNING, DEVELOPMENT AND PRESENTATION OF THE 2020 MARANA BLUEGRASS FESTIVAL WHEREAS the Town of Marana is dedicated to providing exceptional community events that create opportunities for citizen engagement as directed by the Community focus area of the Town’s Strategic Plan; and WHEREAS for the past several years, the Town, in collaborat ion with several non- profit entities and others in the local bluegrass community, has presented the Marana Bluegrass Festival; and WHEREAS the Desert Bluegrass Association (“DBA”) is a non -profit organization dedicated to developing and promoting bluegrass music for the diverse audience in the Greater Tucson Area; and WHEREAS the Town Council finds that approval of an agreement with DBA related to the planning, development and presentation of the 2020 Marana Bluegrass Festival as set forth in this resolutio n is in the best interests of the Town of Marana and its citizens. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA, as follows: SECTION 1. The agreement between the Town of Marana and Desert Bluegrass Association regarding the planning, development and presentation of the 2020 Marana Bluegrass Festival, attached to and incorporated by this reference in this resolution as Exhibit A, is hereby approved and the Mayor is hereby authorized to execute it for and on behalf of the Town of Marana. SECTION 2. The Town’s Manager and staff are hereby directed and authorized to undertake all other and further tasks required or beneficial to carry out the terms, obligations, and objectives of the agreement. Marana Town Council Regular Meeting 12/03/2019 Page 25 of 58 00067018.DOCX /1 Resolution No. 201 9-119 - 2 - 11/22/2019 3:11 PM PASSED AND ADOPTED by the Mayor and Council of the Town of Marana, Arizona, this 3rd day of December 2019. Mayor Ed Honea ATTEST: Cherry L. Lawson, Town Clerk APPROVED AS TO FORM: Frank Cassidy, Town Attorney Marana Town Council Regular Meeting 12/03/2019 Page 26 of 58 Marana Town Council Regular Meeting 12/03/2019 Page 27 of 58 Marana Town Council Regular Meeting 12/03/2019 Page 28 of 58 Marana Town Council Regular Meeting 12/03/2019 Page 29 of 58 Marana Town Council Regular Meeting 12/03/2019 Page 30 of 58 Marana Town Council Regular Meeting 12/03/2019 Page 31 of 58 Marana Town Council Regular Meeting 12/03/2019 Page 32 of 58 Marana Town Council Regular Meeting 12/03/2019 Page 33 of 58 Marana Town Council Regular Meeting 12/03/2019 Page 34 of 58 Marana Town Council Regular Meeting 12/03/2019 Page 35 of 58 Marana Town Council Regular Meeting 12/03/2019 Page 36 of 58 Marana Town Council Regular Meeting 12/03/2019 Page 37 of 58 Marana Town Council Regular Meeting 12/03/2019 Page 38 of 58 Council-Regular Meeting C2 Meeting Date:12/03/2019 To:Mayor and Council From:Cherry L. Lawson, Town Clerk Date:December 3, 2019 Subject:Approval of the Regular Council Meeting Summary Minutes of November 19, and the Study Session Meeting Summary Minutes of November 12, 2019 (Cherry Lawson) Attachments Regular Council Meeting Draft Summary Minutes, 11/19/2019 Study Session Meeting Draft Summary Minutes, 11/12/2019 Marana Town Council Regular Meeting 12/03/2019 Page 39 of 58 November 19, 2019 Regular Council Meeting Summary Minutes 1 MARANA TOWN COUNCIL REGULAR COUNCIL MEETING 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers November 19, 2019, at or after 7:00 PM Ed Honea, Mayor Jon Post, Vice Mayor David Bowen, Council Member Patti Comerford, Council Member Herb Kai, Council Member John Officer, Council Member Roxanne Ziegler, Council Member SUMMARY MINUTES CALL TO ORDER AND ROLL CALL Mayor Honea called the meeting to order at 7:00 PM and directed the Clerk to call the roll. Vice Mayor Jon Post; Council Members Dave Bowen, Patti Comerford (Excused), Herb Kai (Excused), Roxanne Ziegler and John Officer were present. There was a quorum of council members present constituting a quorum. PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE: Led by Mayor Honea. APPROVAL OF AGENDA Council Member Bowen moved and Council Member Ziegler second the motion approving the agenda as presented. Motion passes, 5 -0. CALL TO THE PUBLIC Mayor Honea opened the meeting to receive public comments. There were no comments offered by the public. Marana Town Council Regular Meeting 12/03/2019 Page 40 of 58 November 19, 2019 Regular Council Meeting Summary Minutes 2 PROCLAMATIONS MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS Council Member Ziegler thank Community Development Director Lisa Shafer on a wonderful outcome of the animal clinic that was held at Town Hall. She also commended the staff with the Humane Society for the level of care that they had shown to the animals who were in their care. Vice Mayor Post commented on the Town’s Animal Control Department staff who returned his dog to him that wandered away from his home. They were able to check his microchip and return his animal to him. He commended the department stating it is one of the best things that the Town has done. MANAGER’S REPORT: SUMMARY OF CURRENT EVENTS Town Manager Jamsheed Mehta announced upcoming activities that is occurring within the community. Related to the animal clinic, 94 dogs were treated that day. Last weekend, the Town had its Turkey Trot. Next Saturday, November 23 is the El Tour of Tucson and Marana will start at Heritage Park with the assembly starting at 12 noon, and the race at 1 p.m. He invited Council to come out and join the Town o n Friday, December 6, for the El Rio Observation Deck Ribbon Cutting. PRESENTATIONS CONSENT AGENDA Vice Mayor Post moved and Council Member Officer second the motion approving the Consent Agenda. Motion passes, 5 -0. C1 Resolution No. 2019-115: Relating to Development; acceptance of Dove Mountain Boulevard Station 320+27.73 to 337+15.66 for maintenance (Keith Brann) C2 Resolution No. 2019 -116: Relating to Development; approving a final plat for Gladden Farms Blocks 36 and 40 Lots 1 -176, Common Areas "A-1" - "A-7" (Landscape, Utilities and Drainage) and "B -1" - "B-5" (Functional Open Space, Utilities and Drainage) located at the southeast corner of N. Midfield Road and W. Mike Etter Blvd. (Steven E. Vasquez) C3 Resolution No. 2019-117: Relating to Community and Neighborhood Services; approving and authorizing the Mayor to execute Amendment No. 1 to the intergovernmental agreement between Pima County and the Town of Marana for the management and implementation of the 2019 -2020 Community Development Block Grant Program (Lisa Shafer) Marana Town Council Regular Meeting 12/03/2019 Page 41 of 58 November 19, 2019 Regular Council Meeting Summary Minutes 3 C4 Approval of the Regular Council Meeting Summary Minutes of November 5, 2019 (Cherry Lawson) LIQUOR LICENSES BOARDS, COMMISSIONS AND COMMITTEES B1 Resolution No. 2019-118: Relating to Benefits; appointing Yiannis Kalaitzidis as a Trustee for the Marana Health Care Benefits Trust for a four -year term; and making additional Trustee appo intments for the Marana Health Care Benefits Trust (Jane Fairall) Council Member Bowen moved and Council Member Officer second the motion approving the Consent Agenda. Motion passes, 5 -0. Deputy Town Attorney Jane Fairall provided an overview of this i tem stating this item is seeking to appoint members to the Marana Health Care Benefits Trust Board that Council created this past summer as was required by state statute for Marana’s self - insured medical and dental benefits. After receiving feedback and direction from Council trust document provides that five trustees and no more than one will be a town employee and no council members will serve as trustee. After the trust document was approved and advertised for applicants, Ms. Fairall provided an overview of the qualifications that the town sought for appointment. The trustees will serve for a four year term; however, those appointed for the initial term three will serve a four year term and two will serve a two year term. On October 15, the Council created a Council Special Committee to review the applications and make recommendations. On November 5, the Council Committee met and have made recommendations based on that meeting. The following individuals were recommended Cameron Lewis and Matthew Haertzen to serve four (4) year terms, and for Thomas Plantz and Franklin Garrett to serve two (2) year terms. For the fifth trustee, the Town is recommending Council appoint Finance Director Yiannis Kalaitzidis to serve as a trus tee for a four (4) year term. COUNCIL ACTION A1 PUBLIC HEARING: Resolution No. 2019-119: A resolution of the Mayor and Common Council of the Town of Marana, Arizona, a municipal corporation of Arizona, ordering and declaring formation of the Villages of Tortolita Community Facilities District and approving and authorizing the execution and delivery of a District Development, Financing Participation and Intergovernmental Agreement (Villages of Tortolita Community Facilities District) (Yiannis Kalaitzidis) [7:12 PM Minutes:] Marana Town Council Regular Meeting 12/03/2019 Page 42 of 58 November 19, 2019 Regular Council Meeting Summary Minutes 4 Mayor Honea opened the public hearing to receive public testimony. Finance Director Yiannis Kalaitzidis provided a PowerPoint presentation overview of this item, and introduced the Town’s Financial Advisor Mark Reader with Stiffel, and Bond Counsel Michael Cafiso and Paul Gales of Greenberg Traurig. He explained he is before the Council as provided by state law and the Town’s CFD Policy that was adopted on June 4, 2019 and amended on August 6, 2019, as the Town has received an application for the formation of the new Community Facilities District. (A copy of the PowerPoint presentation is on file in the Town Clerk’s Office as well as the video is on the Town’s website for viewing.) Under those regulations, the Town Council is required to hold a public hearing within 60 days after submission of the completed application. As indicated in the Council Agenda item staff recommendation was to deny the as it was deemed to be incomplete as submitted. However, earlier in the day, the applicant waived the 60 day public hearing and requested to continue the p ublic hearing to a specific date. The Town will be requesting Council to continue the scheduled public hearing, but there are some areas within the application that the Town will advise Council and seek direction and feedback from Council which will assis t staff in determining a specific date for the continuation of the public hearing. Mr. Kalaitzidis stated as he staff is proposing to continue the public hearing. Based upon the comments of the Council especially of the required elements of the applicati on such as the feasibility study, marketing plan, etc. His understanding of Council direction is for the Town to go back to the applicant and request that those items be included with their revised submitted application. He is not certain that continuing the public hearing to December 17 will provide the applicant with adequate time to complete those requirements and allow staff to conduct due diligence reviews on the submitted documents. He would; therefore, recommend continuing the public hearing to Jan uary 21, 2020 to allow Town staff and the applicant to work on those items that Council provided feedback on. [8:24 PM Minutes:] Mayor Honea closed the public hearing to testimony. There were no comments offered. Vice Mayor Post moved and Council Member Bowen second the motion to continue the public hearing to January 21, 2020. Motion passes, 5-0. ITEMS FOR DISCUSSION / POSSIBLE ACTION D1 Relating to Legislation and Government Actions; discussion and possible action regarding all pending state, federal, and local legislation/government actions and on recent and upcoming meetings of the other governmental bodies (Jamsheed Mehta) Marana Town Council Regular Meeting 12/03/2019 Page 43 of 58 November 19, 2019 Regular Council Meeting Summary Minutes 5 Town Manager Jamsheed Mehta had no updates to provide to the Council related to legislative and government actions. EXECUTIVE SESSIONS Pursuant to A.R.S. § 38-431.03, the Town Council may vote to go into executive session, which will not be open to the public, to discuss certain ma tters. E1 Executive Session pursuant to A.R.S. §38 -431.03 (A), Council may ask for discussion or consideration, or consultation with designated Town representatives, or consultation for legal advice with the Town Attorney, concerning any matter listed on this agenda for any of the reasons listed in A.R.S. §38 -431.03 (A). E2 Executive Session pursuant to A.R.S. § 38 -431.03 (A)(1) for discussion, consideration and possible interviews of candidates for appointment as Trustees to the Marana Health Care Benefits Trust. E3 Executive session pursuant to A.R.S. § 38 -431.03(A)(4) to consider the Council’s position and instruct the Town’s attorneys regarding settlement discussions to resolve litigation in Ashley v. Town of Marana, Pima County Superior Court case number C20184288. [8:25 PM Minutes:] Vice Mayor Post motion and Council Member Bowen second the motion to enter into an executive session as provided by Item E3. Motion passes, 5 -0. [8:34 PM Minutes:] Meeting resume. Council Member Bowen moved and Vice Mayor Post second the motion to proceed as was discussed in Executive Session. Motion passes, 5-0. FUTURE AGENDA ITEMS Notwithstanding the mayor’s discretion regarding the items to be placed on the agenda, if three or more Council members request that an item be placed on the agenda, it must be placed on the agenda for the second regular Town Council meeting after the date of the request, pursuant to Marana Town Code Section 2 -4-2(B). ADJOURNMENT Mayor Honea asked for a motion to adjourn the meeting. Vice Mayor Post moved and Council Member Bowen second the motion to adjourn the meeting. Motion passes, 5-0. Meeting adjourned at 8:35 PM. Marana Town Council Regular Meeting 12/03/2019 Page 44 of 58 November 19, 2019 Regular Council Meeting Summary Minutes 6 CERTIFICATION I hereby certify that the foregoing are the true and correct mi nutes of the Marana Town Council meeting held on November 19, 2019. I further certify that a quorum was present. ________________________________________ Cherry L. Lawson, Town Clerk Marana Town Council Regular Meeting 12/03/2019 Page 45 of 58 November 12 , 2019 Study Session Meeting Summary Minutes 1 MARANA TOWN COUNCIL STUDY SESSION 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers, November 12, 2019, at or after 6:00 PM Ed Honea, Mayor Jon Post, Vice Mayor David Bowen, Council Member Patti Comerford, Council Member Herb Kai, Council Member - Excused John Officer, Council Member Roxanne Ziegler, Council Member SUMMARY MINUTES CALL TO ORDER AND ROLL CALL Mayor Honea called the meeting to order at 6:00 PM and directed the Clerk to call the roll. Mayor Honea, Vice Mayor Post, Council Members: Dave Bowen, Patti Comerford, Roxanne Ziegler, John Officer, Herb Kai (Excused). PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE : Led by Mayor Honea. APPROVAL OF AGENDA Council Member Bowen moved and Council Member Ziegler second the motion approving the agenda as written. Motion passes, 6 -0. DISCUSSION/DIRECTION/POSSIBLE ACTION D1 Relating to Development; presentation and discussion regarding proposed revisions to Title 5 (Zoning) of the Marana Land Development Code, the replacement of Title 5 (Zoning) by Chapter 17 -4 (Zoning) in the Marana Town Code and a proposed Town-wide rezoning initiative following the adoption of a new zoning Code (Steven Cheslak) Marana Town Council Regular Meeting 12/03/2019 Page 46 of 58 November 12 , 2019 Study Session Meeting Summary Minutes 2 Principal Planner Steven Cheslak provided a PowerPoint Presentation regarding proposed revisions to Title 5 (Zoning) of the Marana Land Development Code, the replacement of Title 5 (Zoning) by Chapter 17-4 (Zoning) in the Marana Town Code and a proposed Town-wide rezoning initiative following the adoption of a new zoning Code. (A copy of the presentation is on file in the Town Clerk’s Office.) Town staff is proposing to reduce the number of zoning districts, 19 of those will move into the Town Code . The outdated districts will be eliminated —some of which have no zones or acreage, there is no regional commercial and no campus business center as it is not used by the Town. The Town would like to maintain the alphabet zone in the Land Development Code. They maintain the Town and Land Development Code and that would remain unchanged. The new Code is a much better and efficiently designed Code. It has eliminated conflicts with other chapters with other Codes. This has been seen with parking and signs over the years, as well as other changes in other sections of the Code. Town staff have reduced and cleaned up the proposed Code, and separated it into four (4) parts. He stated the To wn is currently updating the entire Land Development Code. Most recent migration to Town Code from Land Development Code: Chapter 17 -4 Mixed-Use Zoning (Downtown); Chapter 17 -10 Signs; and Chapter 17 -9 Parking. Mr. Cheslak provided the timeline for the ne w Zoning Code adoption as follows: • November 12, 2019: Town Council Study Session • November 20, 2019: Planning Commission update discussion • 90 day public and stakeholder feedback • February 2020: Planning Commission Public Hearing • March 2020: Town Council Public Hearing for Code adoption. Council Member Ziegler stated she really likes the new proposed Code for its readability. Mr. Cheslak expressed his appreciation to Town Attorney Frank Cassidy and his staff for their assistance in preparing the p roposed Code. Council Member Comerford stated she too like the new proposed Code and asked about residential use in starting a business such as starting a home daycare would those requirements be the same. She asked whether the Town has plans to speak wi th members of the Marana Chambers of Commerce. Mr. Cheslak replied stating the Town would speak with them as well as the other local organizations to provide them the updates to the Code. This will be placed on the Town’s website in a dedicated area for the public to review and make public comment. Council Member Bowen asked about those items that were eliminated (such as campus business center) if there was ever a need for something like that in the future would those be able to be included in the existing or proposed Code. Mr. Cheslak responded stating yes, the town reviewed all the allowable uses within the existing zones and those were incorporated into the new sections. It would be allowed in light industrial or village Marana Town Council Regular Meeting 12/03/2019 Page 47 of 58 November 12 , 2019 Study Session Meeting Summary Minutes 3 commercial ; however, stating that he does not understand why some of these zones exist in the Town’s Code. The Town is has worked to modernize the Code. Mayor Honea inquired about the various zones then asking where R5 and R4 in the Code. Mr. Cheslak stated the Code does not have an R4 and R5. Mayor Honea responded stating since the majority of the lots in town are R4 and R5 he is wondering why those were not included. Mr. Cheslak stated typically when someone comes in for assistance, they generally select the R3 R5. Density is then applied at that time. In review of the maps, there is not an existing vacant lots with zoning at this time. As people come into to speak with Town staff, they set the density; the R3 R5 can cover much of this. The Town did not want to add more zones at this time. Mayor Honea inquired why the decision was made as the wording in each one is exactly the same. He provided an example of improved park space for an R4 or R5 lot, the Town is putting forth a program in residential. If it is a 3.5, there is a great deal of difference between a 3.5 and a 5. He has concern with having them all lumped into that one category as he is not a fan o f 3.5, nor 4 as he prefers 5 and over. He continued to explain stating if those zonings does not exist, why someone apply for them. Mr. Cheslak replied stating in his opinion R6, R7 and R8 respectfully, there is not much of a difference. Those can actually be combined into one zone, but is not. Much of this is due to the setback, and staff has group those as the setback are similar. Residential design guidelines takeover a lot of that; however the R3.5 people come into the Town with that. He does understand Mayor Honea’s concern. Mayor Honea stated he understands the explanation, although he does not agree with the concept. R3 and R5 are the Town’s most common lot sizes when put into perspective. Mr. Cheslak stated he understands the concern, everything is on the table, and staff can go back and revisit the issue. Council Member Comerford asked if a builder comes into the Town to build who wants an R4 or R5, where would they build. Mr. Cheslak responded stating the builder would fall into R3.5 as that is where all of the rezoning have fallen and the builder would say the average lot size is 4800 sq. ft. Mr. Cheslak explained the A, B, C, D, and E Zoning as it started at incorporation with Ordinance No. 77-06; based on lot size and use; years of lot splits including legal non - conforming lots and illegal lots; and years of Significant Land Use Change (SLUC). The Town would like a Town-Wide Rezoning Initiative that the A, B, C, D, and E Zoning be translated to create a Truth in Zoning as provided below: Town-Wide Rezoning Initiative • Translation of A, B, C, D, E Zoning o Truth in zoning o Replace lack of Code with uniform standards o Eliminate SLUC Marana Town Council Regular Meeting 12/03/2019 Page 48 of 58 November 12 , 2019 Study Session Meeting Summary Minutes 4 • Town initiated rezoning offer o Land owners to adopt new Code o No cost to land owner • New zoning based on: o Existing zoning o Current use o Surrounding use o General Plan • Land owner options o Accept offer o Suggest different zoning o Keep existing zoning o Rezone in the future Mr. Cheslak explained the Tentative Timeline for Translational Rezoning as follows: • New zoning Code adoption • Spring 2020: Town Council Study Session • Spring, 2020: Planning Commission Update Discussion • Public outreach and feedback • Fall, 2020: Planning Commission Public Hearing • Late, 2020: Town Council Public Hearing for Rezone Approval D2 Resolution No. 2019-114: Relating to Utilities; authorizing Town staff to apply for a Drinking Water Revolving Fund loan from the Water Infrastructure Finance Authority of Arizona (WIFA) to fund additional construction costs for the Picture Rocks and Airline/Lambert Water Treatment Campus projects (WT050/WT051); and approving the transfer of up to $1,500,000 in budgeted expenditure authority from the General Fund Contingency line item in the fiscal year 2019 -2020 budget to the Picture Rocks and Airline/Lambert Water Treatment Campus projects (WT050/WT051) to cover a budgetary shortfall for additional costs for the construction of the projects (Scott Schladweiler) Council Member Ziegler moved and Vice Mayor Post seconded the motion approving Resolution No. 2019-114 Relating to Utilities; authorizing Town staff to apply for a Drinking Water Revolving Fund loan from the Water Infrastructure Finance Authority of Arizona (WIFA) to fund additional construction costs for the Picture Rocks and Airline/Lambert Water Treatment Campus projects (WT050/WT051); and approving the transfer of up to $1,500,000 in budgeted expenditure authority from the General Fund Contingency line item in the fiscal year 2019 -2020 budget to the Picture Rocks and Airline/Lambert Water Treatment Campu s projects (WT050/WT051). Motion passes, 6-0. Marana Town Council Regular Meeting 12/03/2019 Page 49 of 58 November 12 , 2019 Study Session Meeting Summary Minutes 5 Water Director Scott Schladweiler stated in September 2018 Council authorized Town Staff to pursue a loan from WIFA in the amount of up to $15,000,000 for the construction and design of Airline/Lambert Picture Rocks Water Treatment Campuses. In January 2019 the loan was closed and staff began to work on the design. Since then, the Town has hired a Construction Manager as it moves towards the CMAR delivery method which allows the Town to expedite the delivery , and provides a certainty to the price. The requested amount for an additional $1.5Million budget capacity to cover a proposed $1.4Million shortfall. Since the council memo was prepared, Staff has received an update to the amount which has decreased the shortfall amount by $930,000 as a result of some of the work the Department has performed over the past couple of weeks. Mr. Schladweiler reviewed some of the cost with Council that necessitated the cost increase including: • Increasing the capacity to the Airline -Lambert Water Treatment Campus. The proposed under the initial study was 750 gpm that was increased to 1,000 gpm for future development, and to accommodate the proposed second well at Camino Saguaro Bloom which DL Ho rton is responsible for. • There has been a general price escalation on materials as the Town has seen with other projects over the last few years. • The largest cost increase for that capacity was due to the treatment of Airline - Lambert. This would allow fo r continued growth without having to go back later to reconstruct or add additional facilities. • There are other improvements such as well improvement. After the Town began performing hydraulic analysis on the existing wells within the treatment place, two of the existing motors need to be increased and in size, thereby needing to be replaced all together. The three existing wells require additional bows or pumps to be added or modified. • There were some significant geotechnical findings as well. Once staff concluded its investigation at Picture Rocks for example, they found six to eight feet of uncompacted fill where the proposed site is to be located. This would require a significant amount of excavation. • There was some additional roadway work and roadway entry that needed to be accommodated in order to have access to the Picture Rocks site. • Overall, there is approximately $800,000 of valued engineering or other items on the task list that were eliminated altogether. However, they are just six percent over the original budget. In order for Town staff to move forward, they are requesting two items from Council: 1) increase in budget capacity where funds will be transferred from the Gene ral Contingency Fund, and 2) Staff will go back to WIFA for a second loan to cover those costs. The original loan had zero forgivable principle on it. Approximately two to three weeks ago, WIFA passed a measure that does allow forgivable principal on rev olving water loan funds. If the Town should move forward with the $1.5Million loan from Marana Town Council Regular Meeting 12/03/2019 Page 50 of 58 November 12 , 2019 Study Session Meeting Summary Minutes 6 WIFA, the Town could receive up to $525,000 in forgivable principal which is approximately 47% saving. Mayor Honea asked whether the savings in applicable to the orig inal loan. Mr. Schladweiler stated that it is not retroactive to the original loan. Though staff did ask if it could be applicable, WIFA indicated that it was not, bu t moving forward would apply to this project. Council Member Ziegler commented about the Adonis project in the amount of approximately $475,000 as it was an increase in materials upwardly 25%. Although the item was approved, she did not like the increase. She reflected back on her employment career referring to increase as scope creep. With the WIFA project scope creek is a great example of this. As a former contract manager as she would review it, this would not be acceptable to her company with the amount of scope creek there. The $1.5Million is hard for her to accept stating if we cannot manage material increases, it has to be done better. She asked about the elimination of the valued engineering that was removed from the agreement. Mr. Schladweiler reviewed why those items had been removed. Council Member Ziegler criticized the project manager for not catching the increases of the project stating that these are some of the things that a pricing professional should be reviewing along the way. This has happened on an earlier project, now this project. It is her hope the Town does not present another project like this to Council with project overruns as staff needs to do a better job at pricing these projects. Mr. Schladweiler stated the original estimate that were put forward for $15,000,000 were conceptual in nature and were identified as such when the Town did this. There were contingencies noted; however, until you begin to do the design work some of the work is unknown such as the geo -te ch work and the drainage work. This is something that is not something the town can address immediately without having to go out to do some of that work. Council Member Ziegler replied stating when there is a statement of work, you know what work is to b e done, we need to look at those unknown. Council Member Bowen spoke on an increase of capacity on one other projects from 750 gpm to 1000 gpm asking whether that increase is on one or both. Mr. Schladweiler stated it is only on the Airline/Lambert Project. Council Member Bowen asked whether the increase was due to projected growth in the future. Mr. Schladweiler stated yes that it is to account for future capacity, and there is another well that will be installed in the near future by D.R. Horton and that well capacity is targeted to be 1000 gpm. The Town intentions are to ensure it has the treatment capacity for that well. Council Member Bowen stated that capacity is not just residential, but businesses too. Mr. Schladweiler stated it is tied to their Development Agreement. Council Member Bowen commented on the forgivable principal of the loan stating the amount is 47 to 48%. Mr. Schladweiler stated that is correct. Council Member Bowen Marana Town Council Regular Meeting 12/03/2019 Page 51 of 58 November 12 , 2019 Study Session Meeting Summary Minutes 7 inquired about the interest on the WIFA loan. Mr. Schladweiler replied stating as with other WIFA loans, the interest would likely be in the area of 2 to 3%. Council Member Ziegler followed up asking why the increased capacity happened with D.R. Horton. Mr. Schladweiler stated within the Development Agreement, they are required to provide a second well out there as part of the original Saguaro Springs now Saguaro Bloom Development Agreement. He also stating once the development has a certain number of homes they have to have a second well for additional capacity and redundancy. Council Member Ziegler commented stating the Town should have known that a second well would be needed for extra capacity . She asked why the Town is responsible for this and not D.R. Horton. Mr. Schladweiler that additional well is part of their Development Agreement. Marana only has a certain capacity in that area with existing Saguaro Bloom well, that secondary well provides redundancy for that system. The other wells that are situated in that area does not have the capacity that the additional redundancy that is necessary for Saguaro Bloom. He explained that the additional requirement was placed into the d evelopment agreement some time ago. Vice Mayor Post ask for a status update on the project and whether it is near completion. Mr. Schladweiler provided a high-level status review of projects. Upon approval of this item request by Council and with the information that he receive the other day and last Friday from our contractor, the Town is ready to move forward with GNP2 within the next couple of weeks. Vice Mayor Post asked should this item be approved by the Council will the Town be ready to produce those two plants for the community. Mr. Schladweiler stated he had received the contract, and will need to put together the final numbers for the second GNP, that the Town would issue that as soon as it could hopefully within the next week or two. Council Member Bowen followed-up from a comment made by Council Member Ziegler referring to the cost he asked whether it was Mr. Schladweiler best guess related to the additional cost. Mr. Schladweiler stated that is correct as the figures were conceptual estimates. Since there are very few of these done, it was hard to estimate the actual numbers for equipment for the project. Council Member Comerford inquired of the wells to assist with the increase in capacity and redundancy asking will it be ran through the filtration system. Mr. Schladweiler state it would. Mayor Honea referenced the two wells that are located at Happy Acres, one well located at Saguaro Bloom and the secondary at Saguaro Bloom. The wells at Happy Acres will need to go through the filtration system asking whether those well will have a redundancy so to allow the water to pass through the filtering system, or will the two smaller wells be taken out of service. Mr. Schladweiler stated as of now, those two wells Marana Town Council Regular Meeting 12/03/2019 Page 52 of 58 November 12 , 2019 Study Session Meeting Summary Minutes 8 would be taken out of service. Once the treatment system is in place, those wells will be taken out of service. Mayor Honea asked whether the increase in capacity is one of the reasons why the smaller wel ls will be taken out of service at Happy Acres due to the expense of creating infrastructure to the filtration system. Mr. Schladweiler stated the additional infrastructure was part of the reason as the bows on the wells was more so as there was additional pressure on the system. Mayor Honea expressed his concern for removing the two wells off system in Happy Acres, that soon Marana will have several well systems not in operation. Council Member Ziegler stated to Town staff to not bring forward an item like this in the future, as this is not acceptable. She commented about the conceptual design nature of the project adding that the former Water Director John Kmeic had not indicated to Council a year ago that this project was a conceptual design. Had she been aware that it was a conceptual d esign project, she would have asked many questions at that time. In the future when a project is a conceptual design, she requested that Council be made aware of it up front. D3 Relating to Budget; presentation, discussion and possible direction regarding consideration of new funding sources for the construction, acquisition, maintenance, and financing of critical infrastructure for the continued, unhindered growth of the Town and safety of its residents (Yiannis Kalaitzidis) Finance Director Yiannis Kalaitzidis provided an overview and a PowerPoint Presentation on this item regarding consideration of new funding sources for the construction, acquisition, maintenance, and financing of critical infrastructure for the continued, unhindered growth of the Town and safety of its residents . (A copy of the PowerPoint Presentation is on file in the Town Clerk’s Office.) Council direction to staff as summarized by Mr. Mehta: • Town will identify what are those projects especially those two (2) high priority projects which are water related : the water quality project and the redundancy which is the NRDS P ipeline Project • Town will identify what projects can be use from within our exis ting source of funds that are available with the cash that is there and identify what the overage might be • That is safe to say we will still need additional funds to make up the difference because the s um of those two (2) and those aren't something that you can defer • Two major projects were there was transportation and then there's a storm drainage we will identify for you at least from the transportation side what are those funding sources Marana Town Council Regular Meeting 12/03/2019 Page 53 of 58 November 12 , 2019 Study Session Meeting Summary Minutes 9 EXECUTIVE SESSIONS Pursuant to A.R.S. § 38-431.03, the Town Council may vote to go into executive session, which will not be open to the public, to discuss certain matters. E1 Executive Session pursuant to A.R.S. §38 -431.03 (A), Council may ask for discussion or consideration, or consultation with designated Town representatives, or consultation for legal advice with the Town Attorney, concerning any matter listed on this agenda for any of the reasons listed in A.R.S. §38 -431.03 (A). FUTURE AGENDA ITEMS Notwithstanding the mayor’s discretion regarding the items to be placed on the agenda, if three or more Council members request that an item be placed on the agenda, it must be placed on the agenda for the second regular Town Council meeting after the date of the request, pursuant to Marana Town Code Section 2 -4-2(B). Council Member Comerford recommended having Mayor Honea or a Council Member to attend the agenda committee meetings with staff as it formerly was a practice of the Town years ago. There was a consensus of the Council to have this item move forward. ADJOURNMENT Mayor Honea asked for a motion to adjourn the mee ting. Vice Mayor Post moved and Council member Officer second the motion the motion adjourning the meeting. Motion passes, 6-0. Meeting adjourn at 8:18 PM. CERTIFICATION I hereby certify that the foregoing are the true and correct minutes for the Study Session Meeting of the Marana Town Council meeting held on November 12, 2019. I further certify that a quorum was present. ____________________________________ Cherry L. Lawson, Town Clerk Marana Town Council Regular Meeting 12/03/2019 Page 54 of 58 Council-Regular Meeting B1 Meeting Date:12/03/2019 To:Mayor and Council From:Heath Vescovi-Chiordi, Assistant to the Town Manager Date:December 3, 2019 Strategic Plan Focus Area: Commerce, Community Strategic Plan Focus Area Additional Info: In Strategic Plan Four, under Community, Principle Statement 2 states "We will approach citizen engagement in unique and creative ways." Statement 2.1 further states that we will "Evaluate and continuously improve the Marana Citizens' Forum and ensure Forum recommendations are implemented wherever possible." Relating to both the Community and Commerce sections of the Town of Marana Strategic Plan, the Marana Citizens' Forum, a community board, presents its input focused on the creation of a Town of Marana Transportation Master Plan, as well as the regional transportation project funding initiative, RTA II. Subject:Presentation: Relating to Boards, Commissions and Committees; discussion, consideration and possible direction regarding recommendations and input from the Fall 2019 Marana Citizens' Forum on the topic "Transportation Connectivity and Infrastructure" (Heath Vescovi-Chiordi) Discussion: A presentation of the summary of meetings for the Marana Citizens' Forum input process on the development of a Town of Marana Transportation Master Plan, as well as the transportation project funding initiative RTA II will be made by Forum Delegate Chris Deyoung. The Citizens' Forum held multiple meetings during their Fall 2019 Session to learn and provide input on the Town of Marana and its operations as they pertain to transportation connectivity and infrastructure throughout the Town. These meetings consisted of Town Staff presenting information on various areas related to transportation, including traffic engineering, capital improvement programming, air Marana Town Council Regular Meeting 12/03/2019 Page 55 of 58 travel, shared-use paths, and pavement preservation and maintenance. Information from these presentations has resulted in the formal recommendations to Council on the creation of a Transportation Master Plan, as well as identifying the Town's priorities regarding the RTA II. Staff Recommendation: Presentation only Suggested Motion: Council's pleasure. Attachments No file(s) attached. Marana Town Council Regular Meeting 12/03/2019 Page 56 of 58 Council-Regular Meeting D1 Meeting Date:12/03/2019 To:Mayor and Council From:Scott Schladweiler, Water Director Date:December 3, 2019 Strategic Plan Focus Area: Community Subject:Relating to Utilities: presentation and discussion regarding the draft Sewer Conveyance System Master Plan (Scott Schladweiler) Discussion: Town Staff and Marana Water's consultant, HDR Engineering, Inc., will present to the Town Council an overview of the draft Sewer Conveyance System Master Plan. The goals of the master plan are to identify system deficiencies and future system improvements that will provide sufficient capacity for future growth within the Town’s service area, include planning level sizing and location of necessary conveyance system infrastructure (lift stations, force mains and gravity interceptors), and develop cost opinions of the recommended improvements to develop a capital improvement program. Financial Impact: A multi-year plan will be developed to identify how and when improvements will be funded. At this time, there is no financial impact regarding tonight's presentation. Staff Recommendation: Council's pleasure. Suggested Motion: Council's pleasure. Attachments Marana Town Council Regular Meeting 12/03/2019 Page 57 of 58 No file(s) attached. Marana Town Council Regular Meeting 12/03/2019 Page 58 of 58