HomeMy WebLinkAboutRegular Council Meeting Agenda Packet 10-15-2019MARANA TOWN COUNCIL
REGULAR COUNCIL MEETING
NOTICE AND AGENDA
11555 W. Civic Center Drive, Marana, Arizona 85653
Council Chambers, October 15, 2019, at or after 7:00 PM
Ed Honea, Mayor
Jon Post, Vice Mayor
David Bowen, Council Member
Patti Comerford, Council Member
Herb Kai, Council Member
John Officer, Council Member
Roxanne Ziegler, Council Member
Pursuant to A.R.S. § 38-431.02, notice is hereby given to the members of the Marana
Town Council and to the general public that the Town Council will hold a meeting open
to the public on October 15, 2019, at or after 7:00 PM located in the Council Chambers of
the Marana Municipal Complex, 11555 W. Civic Center Drive, Marana, Arizona.
ACTION MAY BE TAKEN BY THE COUNCIL ON ANY ITEM LISTED ON THIS
AGENDA. Revisions to the agenda can occur up to 24 hours prior to the meeting. Revised
agenda items appear in italics.
As a courtesy to others, please turn off or put in silent mode all electronic devices.
Meeting Times
Welcome to this Marana Town Council meeting. Regular Council meetings are usually
held the first and third Tuesday of each month at 7:00 PM at the Marana Municipal
Complex, although the date or time may change and additional meetings may be called at
other times and/or places. Contact the Town Clerk or watch for posted agendas for other
meetings. This agenda may be revised up to 24 hours prior to the meeting. In such a case
a new agenda will be posted in place of this agenda.
Speaking at Meetings
If you are interested in speaking to the Council during the Call to the Public or Public
Hearings, you must fill out a speaker card (located in the lobby outside the Council
Chambers) and deliver it to the Town Clerk prior to the convening of the meeting.
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All persons attending the Council meeting, whether speaking to the Council or not, are
expected to observe the Council rules, as well as the rules of politeness, propriety,
decorum and good conduct. Any person interfering with the meeting in any way, or
acting rudely or loudly will be removed from the meeting and will not be allowed to
return.
Accessibility
To better serve the citizens of Marana and others attending our meetings, the Council
Chambers are wheelchair and handicapped accessible. Persons with a disability may
request a reasonable accommodation, such as a sign language interpreter, by contacting
the Town Clerk at (520) 382-1999. Requests should be made as early as possible to arrange
the accommodation.
Agendas
Copies of the agenda are available the day of the meeting in the lobby outside the Council
Chambers or online at www.maranaaz.gov under Agendas and Minutes. For questions
about the Council meetings, special services or procedures, please contact the Town
Clerk, at (520) 382-1999, Monday through Friday from 8:00 AM to 5:00 PM.
This Notice and Agenda Posted no later than 24 hours prior to the meeting, at the Marana
Municipal Complex, 11555 W. Civic Center Drive, the Marana Operations Center, 5100
W. Ina Road, and at www.maranaaz.gov under Agendas and Minutes.
REGULAR COUNCIL MEETING
CALL TO ORDER AND ROLL CALL
PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE
APPROVAL OF AGENDA
CALL TO THE PUBLIC
At this time any member of the public is allowed to address the Town Council on any
issue within the jurisdiction of the Town Council, except for items scheduled for a
Public Hearing at this meeting. The speaker may have up to three minutes to speak.
Any persons wishing to address the Council must complete a speaker card located
outside the Council Chambers and deliver it to the Town Clerk prior to the
commencement of the meeting. Individuals addressing a meeting at the Call to the
Public will not be provided with electronic technology capabilities beyond the existing
voice amplification and recording capabilities in the facilities. Pursuant to the Arizona
Open Meeting Law, at the conclusion of Call to the Public, individual members of the
Council may respond to criticism made by those who have addressed the Council, and
may ask staff to review the matter, or may ask that the matter be placed on a future
agenda.
PROCLAMATIONS
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PROCLAMATIONS
MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS
MANAGER’S REPORT: SUMMARY OF CURRENT EVENTS
PRESENTATIONS
P1 Relating to Budget; presentation of preliminary year-end results (July-June) for
the Town's General Fund and other selected major funds for the 2018-2019 fiscal
year (Yiannis Kalaitzidis)
CONSENT AGENDA
The Consent Agenda contains items requiring action by the Council which are generally
routine items not requiring Council discussion. A single motion and affirmative vote
will approve all items on the Consent Agenda, including any resolutions or ordinances.
Prior to a motion to approve the Consent Agenda, any Council member may remove
any item from the Consent Agenda and that item will be discussed and voted upon
separately.
C1 Resolution No. 2019-100: Relating to Public Works; approving and authorizing
the Mayor to execute an intergovernmental agreement between the Arizona
Board of Regents on behalf of the University of Arizona and the Town of
Marana for transportation engineering services and related research (Libby
Shelton)
C2 Resolution No. 2019-101: Relating to Development; approving a final plat for
Camino de Oeste, Lots 28, 109, 110 & Common Area "A", a re-plat of Lots 28,
109, 110 & Common Area "A" of the original Camino de Oeste Final Plat,
located at 8671 N. Camino de Oeste (Steven E. Vasquez)
C3 Resolution No. 2019-102: Relating to Development; approving a final plat for
Gladden Farms Block 30, Lots 1-136, Block "A" and Common Areas "A-1"
through "A-8" and "B-1" through "B-9" located northwest of the intersection of
Midfield Road and Mike Etter Boulevard (Brian D. Varney)
C4 Resolution No. 2019-103: Relating to Development; approving a final plat for
Marana Main Street, Blocks 6, 7, 8 & 11 through 17, a re-plat of Blocks 6, 7 and 8
of the original Marana Main Street Plat, located approximately at the northeast
corner of Sandario Road and Marana Main Street (Steven E. Vasquez)
C5 Resolution No. 2019-104: Relating to Utilities; approving and authorizing the
Mayor to sign a one-year extension of the intergovernmental agreement
between the Town of Marana and Pima County for provision of water
consumption data and sewer user account billing services (Scott Schladweiler)
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C6 Resolution No. 2019-105: Relating to the Police Department; approving and
authorizing the Chief of Police to execute an Interagency Service Agreement by
and between the Town of Marana and the Arizona Department of
Transportation for use of Arizona Traffic and Criminal Software (AzTraCS)
(Libby Shelton)
C7 Resolution No. 2019-106: Relating to Municipal Court; approving the
reappointment of Dixie DeBonis and Kimberly Epling as civil traffic violation
hearing officers for the Marana Municipal Court (Laine Sklar)
C8 Approval of the Regular Council Meeting Summary Minutes of October 1, 2019,
and the Study Session Meeting Summary Minutes of September 24, 2019
(Cherry L. Lawson)
LIQUOR LICENSES
L1 Relating to Liquor Licenses; recommendation to the Arizona Department of
Liquor Licenses and Control regarding a Location/Owner Transfer series #006
Bar liquor license application submitted by Thomas Robert Aguilera on behalf
of Casa Marana Craft Beer + Wine, located at 8225 N. Courtney Page Way #191
Tucson, Arizona 85741.
BOARDS, COMMISSIONS AND COMMITTEES
B1 Resolution No. 2019-107: Relating to Boards, Commissions and Committees;
establishing a special council committee to receive and review applications for
and make recommendations to the Town Council regarding appointment of
trustees for the Marana Health Care Benefits Trust; and authorizing the Mayor
to appoint three members of the Marana Town Council to the special committee
(Jane Fairall)
COUNCIL ACTION
A1 PUBLIC HEARING: Ordinance No. 2019.021: Relating to Utilities; amending
the Town of Marana comprehensive fee schedule by successively increasing the
water base fee, water consumption rates, groundwater resource/acquisition fee,
monthly wastewater service fee, and wastewater volume charge for all Marana
residential and non-residential water and wastewater customers effective
January 1, 2020, January 1, 2021, January 1, 2022, January 1, 2023, and January 1,
2024 (Scott Schladweiler)
Resolution No. 2019-108: Relating to Utilities; declaring as a public record filed
with the Town Clerk the amendments adopted by Ordinance No. 2019.021,
amending the Town of Marana comprehensive fee schedule by successively
increasing the water base fee, water consumption rates, groundwater
resource/acquisition fee, monthly wastewater service fee, and wastewater
volume charge for all Marana residential and non-residential water and
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wastewater customers effective January 1, 2020, January 1, 2021, January 1,
2022, January 1, 2023, and January 1, 2024 (Scott Schladweiler)
A2 PUBLIC HEARING: Ordinance No. 2019.022: Relating to Development;
amending Marana Town Code Title 17 (Land Development) by revising section
17-6-14 (medical marijuana dispensary) to clarify the rights of a property owner
under a medical marijuana dispensary conditional use permit; and considering
whether to create related exceptions to the limitation on the number of
permitted medical marijuana dispensaries (Frank Cassidy)
ITEMS FOR DISCUSSION / POSSIBLE ACTION
D1 Ordinance No. 2019.023: Relating to Finance; exempting the Sol Dog Lodge
development project from certain Town of Marana development and building
fees in an amount up to $30,000 (Heath Vescovi-Chiordi)
D2 Relating to Utilities; presentation, discussion and possible direction regarding
proposed changes to the Town of Marana comprehensive fee schedule to add
or increase fees for water and water reclamation services (Scott Schladweiler)
D3 Relating to Development and Public Works; update, discussion, and possible
direction regarding public and private projects and development applications
on the Town’s Marana Current and Proposed Projects internet site (Jason Angell)
D4 Relating to Legislation and Government Actions; discussion and possible
action regarding all pending state, federal, and local legislation/government
actions and on recent and upcoming meetings of the other governmental
bodies (Jamsheed Mehta)
EXECUTIVE SESSIONS
Pursuant to A.R.S. § 38-431.03, the Town Council may vote to go into executive session,
which will not be open to the public, to discuss certain matters.
E1 Executive Session pursuant to A.R.S. §38-431.03 (A), Council may ask for
discussion or consideration, or consultation with designated Town
representatives, or consultation for legal advice with the Town Attorney,
concerning any matter listed on this agenda for any of the reasons listed in
A.R.S. §38-431.03 (A).
E2 Executive session pursuant to A.R.S. § 38-431.03(A)(4) to consider the
Council’s position and instruct the Town’s attorneys regarding settlement
discussions to resolve litigation in Ashley v. Town of Marana, Pima County
Superior Court case number C20184288.
FUTURE AGENDA ITEMS
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FUTURE AGENDA ITEMS
Notwithstanding the mayor’s discretion regarding the items to be placed on the agenda,
if three or more Council members request that an item be placed on the agenda, it must
be placed on the agenda for the second regular Town Council meeting after the date of
the request, pursuant to Marana Town Code Section 2-4-2(B).
ADJOURNMENT
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Council-Regular Meeting P1
Meeting Date:10/15/2019
To:Mayor and Council
From:Yiannis Kalaitzidis, Finance Director
Date:October 15, 2019
Strategic Plan Focus Area:
Not Applicable
Subject:Relating to Budget; presentation of preliminary year-end results (July-June) for
the Town's General Fund and other selected major funds for the 2018-2019
fiscal year (Yiannis Kalaitzidis)
Discussion:
The purpose of this item is to present a summary of the Town's preliminary year-end
financial results for the Town's General Fund and other selected major funds for fiscal
year 2018-19. It is important to note that these results are preliminary, unaudited and
subject to change based upon adjusting entries, as necessary. The attached provides a
high level revenue summary, expenditure summary, and anticipated ending balances at
the year-end.
Revenue
Overall, revenues and other financing sources are within or higher than expectations for
the Town's General Fund and other selected funds.
General Fund revenue is slightly above budgeted expectations and projected to come in
at about 12% above budgeted amounts. This is primarily due to higher than anticipated
sales tax revenues, Single Family Resident (SFR) permits and increased returns on
investments. Revenues for the Bed Tax Fund, which accounts for the portion of bed tax
revenues restricted for tourism related costs, are also above expectations after a strong
winter tourism season. Overall revenues for the Water Fund meet expectations for the
fiscal year despite rate revenues being slightly below budgeted levels due to lower
consumption. Revenues for the Airport are near budgeted levels when excluding a
planned operating transfer between funds. Additional detail on these variances and
other listed funds is included within the visualization slides attached to this item.
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Expenditures
Expenditures in all funds are at or below expectations through the fourth quarter. This is
primarily attributable to vacancy savings, operational efficiencies and also the timing of
large one-time projects and programs which have yet to occur such as final invoicing for
the Ina Road Bridge over the Santa Cruz river and tenant improvements to the
Municipal Campus. Preliminary HURF expenditures are below expected levels through
the end of the fiscal year due to the rollover of the Pavement Preservation Program into
the next fiscal year. Additional detail on this variance and other funds are included
within the visualization slides attached to this item.
General Fund Balance and Reserves
Based upon the preliminary year-end results, we expect that the General Fund fund
balance will grow by approximately $6.6M from $29.6M in fiscal year 2017-2018 to
$36.2M at the end of fiscal year 2018-2019. It is important to note, as we have in the past,
that not all of the estimated $36.2M in General Fund fund balance is available to spend
for a number of reasons including the Town's minimum reserve policy. In fact, staff
estimates that only $10.3M is unassigned. Please find a General Fund reserve impact
slide attached to this Council report which breaks out in greater detail the various
obligations of the General Fund.
The preliminary year-end update will be available on the Town's website following
tonight’s meeting. The public may interact with the Power BI tool by drilling down into
the data. The tool can be found on the following page:
http://www.maranaaz.gov/financial-documents after the Council meeting.
Staff Recommendation:
Presentation only.
Suggested Motion:
Presentation only.
Attachments
FY2018-2019 Fourth Quarter Financial Update
General Fund Reserve Impact FY2019
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Contents
Summary……………......................................1
General Fund Revenues………………………….2
General Fund Expenses………………….……….3
HURF Revenues……………….……………………..4
HURF Expenses……………….……………….……..5
Transportation Fund Revenues………………6
Transportation Fund Expenses………….……7
Bed Tax Revenues…………………….……….……8
Bed Tax Expenses……………………...……………9
½ Cent Sales Tax Fund Revenues…….…….10
½ Cent Sales Tax Fund Expenses…….…….11
Water Revenues…………………………………...12
Water Expenses…………………………………...13
Water Reclamation Revenues………….…..14
Water Reclamation Expenses…………..…..15
Airport Revenues………………………….……...16
Airport Expenses………………………..………...17
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