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HomeMy WebLinkAbout02/04/2020 Regular Council Meeting Summary MinutesMARANA AZ ESTABLISHED 1977 MARANA TOWN COUNCIL REGULAR COUNCIL MEETING 11555 W. Civic Center Drive, Marana, Arizona 85653 Conference Center Second Floor February 4, 2020 at or after 7:00 PM Ed Honea, Mayor Jon Post, Vice Mayor David Bowen, Council Member Patti Comerford, Council Member Herb Kai, Council Member John Officer, Council Member Roxanne Ziegler, Council Member SUMMARY MINUTES CALL TO ORDER AND ROLL CALL Mayor Honea called the meeting to order at 7:00 PM and directed the Clerk to call the roll. Vice Mayor Jon Post, Council Members Dave Bowen, Patti Comerford (Excused), Herb Kai, Roxanne Ziegler and John Officer were present. There was a quorum of council members present constituting a quorum. PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE: Led by Mayor Honea. APPROVAL OF AGENDA Vice Mayor Post, moved and Council Member Kai second the motion to approve the agenda. Motion passes, 6-0. CALL TO THE PUBLIC Mayor Honea opened the meeting to receive public comment, and the following individual provided comments. No comments were offered. Regular Council Meeting Summary Minutes 02/04/2020 1 PROCLAMATIONS MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS Mayor Honea reported on Marana community parks stating Marana has some of the best parks in Southern Arizona. He has witnessed families enjoying many of our community parks. The west park in Saguaro Bloom he thought was an HOA park, however, has learned that it is paid by D.H. Horton, but belongs to the Town. He complimented the park with its many amenities for that community. He and Council Member Ziegler toured the Honea Heights Park this day, and spoke about the amenities of that park. MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS Town Manager Jamsheed Mehta announced that Chief Terry Rozema received a very prestigious award naming him as the 2020 Police Chief of the Year in Arizona. He commented on the Parks & Recreation Master Plan Update and the status of those meetings. The next meeting will be held on the Marana Municipal Complex campus on Thursday, February 13, 2020 in the Marana Police Community Room. He commented on the Executive Report following up on some of the request of Council during its last meeting, as well as providing an update to developments within the community. He spoke of a neighborhood group in the Continental area where there has been conversation about Palm Brook Drive where this section of the community has experienced increased speeding and cut -through traffic. Members of this community has signed a petition and has routed it to Council, and Council has suggested the town have a study on this matter to discuss solutions to this matter. Last summer there was special study done and with assistance from PAG for its facilities and expertise in identifying possible solutions. Some of the solutions may be to change some of the pedestrian school crosswalks near Coachline Road and Twin Peaks Road. Before the town embark on any of solutions, staff will begin to send out invitations on Facebook and other social media inviting the public to participate. This would be an opportunity to enlighten the public on general traffic concerns as well as invite Public Works and Police Department and the community. The Communications Office is putting together the information and reaching out on social media to all those in the affected area. This meeting will be held on Thursday, February 13, 2020 from 6 p.m. to 7 p.m. at Rattlesnake Ridge Elementary School. He updated Council on the developments on Marana campus related to the Council Chambers, Chamber of Commerce and Visitor Center, Parks & Recreation and the Water Department. PRESENTATIONS Regular Council Meeting Summary Minutes 02/04/2020 2 CONSENT AGENDA C1 Resolution No. 2020-006: Relating to Boards, Commissions, and Committees; appointing a Town of Marana citizen representative to the Tucson -Pima County Bicycle Advisory Committee (Brian D. Varney) C2 Resolution No. 2020-007: Relating to Police Department; authorizing the Chief of Police to apply for grant funding from the Governor's Office of Highway Safety for the purchase of equipment and the funding of overtime for the Marana Police Department for fiscal year 2020-2021 (Kristin Taft) C3 Approval of the January 21, 2020 Regular Council Meeting and the January 14, 2020 Council Study Session Meeting Summary Minutes (Cherry L. Lawson) Council Member Bowen moved and Vice Mayor Post second the motion approving the Consent Agenda as presented. Motion passes 6-0. LIQUOR LICENSES BOARDS, COMMISSIONS AND COMMITTEES COUNCIL ACTION Al Resolution No. 2020-008: Relating to Emergency Management; approving the updated Town of Marana Emergency Operations Plan (EOP) (Curry C. Hale) Human Resource Director Curry Hale provided a PowerPoint Presentation related to the Emergency Operations Plan. (A copy of the PowerPoint Presentation is available on the Town's website and in the Town Clerk's Office for viewing.) Emergency Operations Plan • Emergency Support Functions (ESFs) • Critical Index Plans • MOUs and IGAs • Emergency Agency Rosters Why an EOP Needed? Required by: • Homeland Security Presidential Directive 5, the Homeland Security Act of 2002 • Arizona Revised Statutes (ARS), Title 26, Chapter 2, Article 1 Purpose of an EOP • Prevention • Preparedness • Recovery Regular Council Meeting Summary Minutes 02/04/2020 3 When to Use the EOP • Natural Hazards • Technological Hazards • Human -Caused Hazards Examples of Hazards in Marana o EOP Activations: ■ July 11, 2018 - Train Derailment, I-10 West & Twin Peaks ■ September 10, 2014, Hurricane Odile, Santa Cruz River Flood Hazard o Almost EOP Activations: ■ September 26, 2019 - Tornado Warning Marana, Picture Rocks, and Rillito areas ■ August 1.1, 2016 - Levee Break, Flooded out Grier Road Mayor Honea asked whether the Plan covers flooding events as the town has experienced flooding areas in the past. Mr. Hale stated that it does, and listed under natural hazards. Council Member Officer commented on the increased traffic on I-10 and its impact to the community in the last three years. He asked whether the Plan covers traffic related incidents. Mr. Hale stated the Plan covers mass transit disruptions and is part of human -caused hazards. Mayor Honea stated freeway accidents are becoming commonplace, and is becoming an issue. Oftentimes, drivers would exit in Marana including large trucks and becomes a concern for the community. We may have to begin looking into solutions for this situation. Council Member Kai stated Marana Police knows the town best, and suggested having an officer situated at key corners to manage traffic snarls to assist travelers in navigating traffic incidents on the highway. Taking this type of action may result in positive publicity for the town. Mr. Mehta stated one thing that we have to do is to review our Emergency Operations Plan is contingent on when an event occurs, as there are several tiers of the Plan. If there is a traffic event that is beyond Marana's jurisdiction such as a highway incident, then it becomes the control of the Department of Public Safety or state troopers. However, Marana Police are on duty to the extent of having to assist with such incidents as well as deploying the police volunteers to assist with travelers impacted by highway accidents. Council Member Kai moved and Council Member Ziegler second the motion approving Resolution No. 2020-008 approving the Town of Marana Emergency Operations Plan. Motion passes, 6-0. Regular Council Meeting Summary Minutes 02/04/2020 4 A2 Resolution No. 2020-009: Relating to Real Property; approving and authorizing the Mayor to sign the Town of Marana Lease Extension with SG Farms L.L.C., for extension of the lease of approximately 22.88 acres of Town -owned property abutting the north boundary of the Marana Wastewater Reclamation Facility (Frank Cassidy) Town Attorney Frank Cassidy provided a brief overview of this item stating the lease is approximately 23 acres of land north of the Marana Wastewater Reclamation Facility, and has had the lease for some time with Chris Sullivan of SG Farms L.L.C. The lease term ends this month, and he has asked for an extension. The agreement allows for five-year extensions with mutual consent. The only change to the lease agreement amount from $70/ acre under the previous lease. Since the previous lease either party to terminate, he suggested that the Town review the lease amount. After some discussion, the lease amount increased to $100/ acre per year. The amendment also allows for another five-year extension after this extension, that is, if both parties mutually agrees with the term. Council Member Kai asked how SG Farms would use the property. He asked whether it is for the farming of crops. He asked whether the town has any use for the property at this time. Mr. Cassidy stated SG Farms does plan to from crops on the property. Marana received the property from Pima County as part of a settlement. The County had purchased it as part of the 1,000 ft. setback because of the type of treatment plant they had. Council Member Kai stated the proposed lease amount is a fair amount and it is within range for the property. Mayor Honea asked whether the Town has considered selling the property as the Town has a modern plant asking whether the Town need to land. Mr. Cassidy replied stating it is his belief that the Town is holding on to it for possible expansion that is in the direction of the settlement basin. If the town were to add additional recharge basins, it would go into that direction. Although it may not come forward for many decades, but it makes sense to retain the property, and to use it for farming purposes. Council Member Kai stated it make sense to have a five-year option. Mr. Cassidy replied stating at the end of the five-year extension term, the Town will review what market rates are at that time, and renegotiate the number. It is the town hope to be able to come away with a mutual agreement amount. Council Member Kai moved and Council Member Bowen second the motion approving Resolution No. 2020-009 approving and authorizing the Mayor to sign a lease extension with SG Farms for the approximately 22.88 acres of Town -owned land north of Marana Wastewater Reclamation Facility. Motion passes, 6-0. ITEMS FOR DISCUSSION/ POSSIBLE ACTION Regular Council Meeting Summary Minutes 02/04/2020 5 D1 Relating to Mayor and Council; discussion, consideration and possible action regarding the start time for Council meetings (Mayor Honea) Council Member Ziegler provided an overview of her request to have Council consider changing the start time for its meetings. She stated times have changed and Council has long held its meetings at 7:00 p.m., and most municipalities start its meetings at an earlier time. She felt it is time that Council took the same approach by changing its start time to 6:00 p.m. She inquired of an early start time for Council Study Sessions, asking how that affect having a Study Session and a Council Meeting on the same day if changed. Mr. Mehta stated if there is a study session before a regular council meeting, we could have the session to begin at 6:00 p.m., and the council session will start no later than 7 p.m. Council Member Ziegler moved and Vice Mayor Post second the motion moving the start time for regular Council Meetings be changed to 6:00 p.m. Motion passes, 6-0. D2 Relating to Budget; discussion, direction and possible action regarding development of the fiscal year 2020/2021 budget, including proposed budget initiatives and expenditures (Jamsheed Mehta) Mr. Mehta stated as part of the discussion during the last Council Meeting, Council Member Ziegler inquired of the status of the number of employees utilizing the Tuition Reimbursement. As of this date, the Town has not expended any of the funds from that account. Employees who have submitted must first complete the course and obtain a satisfactory grade before funds are disbursed. D3 Relating to Legislation and Government Actions; discussion and possible action regarding all pending state, federal, and local legislation/ government actions and on recent and upcoming meetings of the other governmental bodies (Jamsheed Mehta) Mr. Mehta stated that as some of the bills move through the legislature, the Town would update the Council if there were an impact to the Town of Marana. Town staff is cautiously following some of the bills discussed previously such as, HB2404 (Prime Contracting Bill), HB2493 (CFD Bill), SB1133 (Sub Contractor Prompt Pay Bill), SB1305 (FedEx Personal Delivery Devices Bill). He referred to the information provided within the Council Weekly Report. D4 Relating to Development and Public Works; update, discussion, and possible direction regarding public and private projects and development applications on the Town's Marana Current and Proposed Projects internet site (Jason Angell) Development Services Director Jason Angell provided an update on the development activities within the town. Regular Council Meeting Summary Minutes 02/04/2020 6 EXECUTIVE SESSIONS E1 Executive Session pursuant to A.R.S. §38-431.03 (A), Council may ask for discussion or consideration, or consultation with designated Town representatives, or consultation for legal advice with the Town Attorney, concerning any matter listed on this agenda for any of the reasons listed in A.R.S. §38-431.03 (A). E2 Executive session pursuant to A.R.S. § 38-431.03(A)(4) for discussion and consultation with and instructions to the Town's attorneys regarding settlement discussions in the pending litigation Southern Arizona Home Builders Association v. Town of Marana, Pima County Superior Court Case No. C20184411. [7:45 PM: Minutes] Mayor Honea asked for a motion to enter into an executive session for the purpose stated in Item E2. Council Member moved and Council Member second the motion approving Council to enter into an executive session for the purpose stated in Item E2. Motion passes, 6-0. [8:06 PM: Minutes:] Mayor Honea reconvened the meeting. FUTURE AGENDA ITEMS Notwithstanding the mayor's discretion regarding the items to be placed on the agenda, if three or more Council members request that an item be placed on the agenda, it must be placed on the agenda for the second regular Town Council meeting after the date of the request, pursuant to Marana Town Code Section 2-4-2(B). ADJOURNMENT Mayor Honea asked for a motion to adjourn the meeting. Vice Mayor Post, moved and Council Member Officer second the motion to adjourn the meeting. Motion passes, 6-0. Meeting adjourned at 8:07 PM. CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the Marana Town Council meeting held on February 4, 2020. I further certify that a quorum was present. Cherry L. Lakson, Town Clerk Regular Council Meeting Summary Minutes 02/04/2020 MARAA AZ ESTABLISHED 1977