HomeMy WebLinkAbout02/18/2020 Regular Council Meeting Summary MinutesA�
MARANA AZ
ESTABLISHED 1977
MARANA TOWN COUNCIL
REGULAR COUNCIL MEETING
11555 W. Civic Center Drive, Marana, Arizona 85653
Conference Center Second Floor February 18, 2020 at or after 7:00 PM
Ed Honea, Mayor
Jon Post, Vice Mayor
David Bowen, Council Member
Patti Comerford, Council Member
Herb Kai, Council Member
John Officer, Council Member
Roxanne Ziegler, Council Member
SUMMARY MINUTES
CALL TO ORDER AND ROLL CALL
Mayor Honea called the meeting to order at 7:00 PM and directed the Clerk to call the
roll. Vice Mayor Jon Post, Council Members Dave Bowen, Patti Comerford, Herb Kai,
Roxanne Ziegler (Excused) and John Officer were present. There was a quorum of
council members present constituting a quorum.
PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE: Led by Mayor
Honea.
APPROVAL OF AGENDA
Vice Mayor Post, moved and Council Member Kai second the motion approving the
agenda as presented. Motion passes, 6-0.
CALL TO THE PUBLIC
Mayor Honea opened the meeting to receive public comment. No comments were
offered.
Regular Council Meeting Summary Minutes 02/18/2020
PROCLAMATIONS
MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS
Council Member Comerford stated she is seeking understanding in receiving
documents that she has requested be sent to her. She has requested departmental
budgets previously and has not yet received them. She expressed her frustration with
not having received the requested materials. If she has to put in a Public Records
Request, she would do so. She commented on the Town Manager and Deputy Town
Manager not notifying Council when away from the office as Council does not know
whom to contact in their absence. She commented on the HVAC system repairs in the
Council Chambers stating she does not know how or when decided to move the HVAC
system from the ceiling to the ground. She does not know whether she missed a
meeting, but expressed concern over the amount expended to complete the repairs and
from what budgeted area.
Town staff has not provided her with an update on Building B remodel, Parks &
Recreation, Water or Chamber relocation. She would like to have a progress report on
the status of those projects, including cost, contractor, budget line item, and the length
of time anticipated.
Mayor Honea reported that most of the senior staff and Council went to Bayer
Monsanto last week. He complimented them on their operations. Sixty of their 67
employees live in the Town of Marana, and will eventually reach 130 employees when
they reach full operations. They are having a ribbon -cutting ceremony on March 4,
2020.
Many people are checking on the activities, building and growth of Marana. He
commented on two (2) radio interviews that he had done, WakeUp! Tucson and the
Buckmaster Show. Tomorrow, February 19, 2020 he will do a video interview with
Trico as they are celebrating their 10001 Year. Later in the afternoon, he is doing a video
interview with Bayer.
MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS
Town Manager Jamsheed Mehta reported on several projects stating this listing was
provided within their Council Weekly Report. He highlighted a few of those projects as
provided:
• Parks & Recreation Master Plan is moving along smoothly. The Advisory
Committee did meet last week and reviewed details collected from 1,700
touchpoints or surveys.
• Continental Neighborhood Community Meeting that was held at Rattlesnake
Ridge Elementary School to discuss traffic concerns on Palm Brook Drive in that
Regular Council Meeting Summary Minutes 02/18/2020 2
community. This was meeting hosted by Town Staff; however, it was not a well -
attended meeting by residents in this community. Those in attendance did
appreciate the solutions the town will embark upon. The next step is to
determine the appropriate time and providing adequate notice to the public
especially in the enforcement area that the police has identified. This will
include an educational and enforcement campaign to ensure traffic reduces in
that area.
• University of Arizona partnership, they hosts meetings with their civic partners
that includes Marana. From the Town, the Manager's Office had a delegation to
attend — Water and Police Departments. Marana has had a consistently good
relationship with U of A, as Marana has hosted some of their student activities
and major projects. This is an ongoing effort with the University of Arizona.
Jeffery Pridgett will have a ceremony to celebrate his promotion from Sargent to
Lieutenant, hosted by the Marana Police Department on February 19, 2020 at 3 PM.
(Correction: the reception will be held on February 26, 2020 at 3 PM.) Council is invited to
attend.
Honea Height Community Park is near completion with a ribbon -cutting ceremony and
grand opening on March 13, 2020 at 9:00 a.m.
Marana Founder's Day Celebration is on March 28, 2020; staff will provide Council with
two tickets to the breakfast held on that day. Many events will take place on that day,
including the annual parade.
P1 Relating to Budget; presentation of second quarter results (July -December) for
the Town's General Fund and other selected major funds for the 2019-2020 fiscal year
(Yiannis Kalaitzidis)
Finance Director Yiannis Kalaitzidis provided a PowerPoint Presentation on the
Second Quarter Results (July -December) for the Town's General Fund and other
selected major funds for the 2019-2020 fiscal year. (A copy of the presentation is on file in
the Tozm Clerk's Office for viev)ing.)
Council Member Comerford stated she has many questions related to the report, and
requested to meet one-on-one with Mr. Kalaitzidis related to her concerns.
CONSENT AGENDA
C1 Relating to Procurement; approving a change order to the Construction Contract
between the Town and Sunland Asphalt & Construction, Inc., in the amount of
$180,250.45 for Pavement Preservation 2020, Project No. PM020; authorizing the transfer
Regular Council Meeting Summary Minutes 02/18/2020 3
of appropriations if necessary for the change order; and authorizing the Town Manager
or designee to execute the necessary documents to effectuate the change order (Keith
Brann)
C2 Resolution No. 2020-010: Relating to Facilities; approving and authorizing the
Town Manager to administer the amended Town of Marana Meeting Facilities Usage
Policy (David L. Udall)
C3 Resolution No. 2020-011: Relating to Development; approving a final plat for
Marana Center Parcel 5, Lots 1-2 located east of Interstate 10 and southeast of Twin
Peaks Road (Cynthia L. Ross)
C4 Resolution No. 2020-012: Relating to Parks and Recreation; approving and
authorizing the Mayor to execute an agreement between the Town of Marana and
Marana Chamber of Commerce, Inc. regarding the planning, development and
presentation of the 2020 Big Green Event (Jim Conroy)
C5 Resolution No. 2020-013: Relating to Development; approving a final plat for
Saguaro Bloom Block 2, lots 42, 43 and a portion of common area "B," a re -plat of lots
42, 43 and a portion of common area "B" of the original Saguaro Bloom Block 2 plat
(Steven E. Vasquez)
C6 Resolution No. 2020-014: Relating to Community and Neighborhood Services;
approving and authorizing the Mayor to execute an intergovernmental agreement
between Pima County and the Town of Marana for the management and
implementation of the 2019-2020 Community Development Block Grant Program (Lisa
Shafer)
C7 Approval of the February 11, 2020 Study Session Meeting Minutes and the
February 4, 2020 Regular Council Meeting Summary Minutes (Cherry L. Lawson)
Vice Mayor Post, moved and Council Member Officer second the motion approving the
Consent Agenda as presented. Motion passes, 5-1; Nay (Council Member Comerford).
LIQUOR LICENSES
L1 Relating to Liquor Licenses; recommendation to the Arizona Department of
Liquor Licenses and Control regarding an application for a new series #012 Restaurant
liquor license submitted by Kevin Arnold Kramber on behalf of Bisbee Breakfast Club,
located at 13864 N. Sandario Rd., Marana, AZ 85653 (Cherry L. Lawson)
L2 Relating to Liquor Licenses; recommendation to the Arizona Department of
Liquor Licenses and Control regarding a new series #010 Beer and Wine Store liquor
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license application submitted by Lauren Heather Trattner on behalf of Dollar General
Store #20680, located at 12059 W. Clark Farms Boulevard, Marana, Arizona 85653
(Cherry L. Lawson)
Town Clerk Cherry Lawson provided an overview of both applications for
consideration by Council.
Council Member Bowen moved and Council Member Kai second the motion approving
that an order recommending approval for a new series #012 Restaurant liquor license
submitted by Kevin Arnold Kramber on behalf of Bisbee Breakfast Club, located at
13864 N. Sandario Rd., Marana, AZ 85653; and
Submit a new series #010 Beer and Wine Store liquor license application submitted by
Lauren Heather Trattner on behalf of Dollar General Store #20680, located at 12059 W.
Clark Farms Boulevard, Marana, Arizona 85653, to the DLLC for these liquor license
applications. Motion passes, 6-0.
BOARDS, COMMISSIONS AND COMMITTEES
B1 Resolution No. 2020-015: Relating to Boards, Commissions and Committees,
making an appointment to the Town of Marana Board of Adjustment (Cherry L.
Lawson)
Town Clerk Cherry Lawson provided a brief overview of this item stating there are
three (3) positions available on the Board of Adjustment that seeks to be filled. One of
which was vacated by Robert Palazzolo who resigned his seat with a term ending
2/29/2020. The remaining two positions terms also end on 2/29/2020. The applicant
seeking to be reappointed has submitted his application of interest for Council to
consider extending his term by an additional four years ending 2/29/2024. A public
notice seeking applications was published in the Daily Territorial on January 10, 2020,
as well as posted on the Town's website on January 8, 2020. Warren Hatcher who
currently serves on the Board of Adjustment seeking reappointment submitted one
application. The town seeks to fill all three vacancies on this Board.
Mayor Honea asked Warren Hatcher to come forward and publicly thanked him for his
service on the board, though recognizing that the Board does not meet often.
Vice Mayor Post moved and Council Member Bowen second the motion adopting
Resolution No. 2020-015, reappointing Warren Hatcher to the Town of Marana Board
of Adjustment with a term expiring February 29, 2024, and solicitation of additional
applications. Motion passes, 6-0.
COUNCIL ACTION
Regular Council Meeting Summary Minutes 02/18/2020 5
Al Resolution No. 2020-016: Relating to Utilities; approving and authorizing the
Mayor to sign a Transfer Agreement, selling the Marana Water Department's Falstaff
well and related water system and assets to the DeAnza Domestic Water Improvement
District (Frank Cassidy)
Deputy Town Attorney Jane Fairall provided a brief overview of this item for Council
consideration. Vice Mayor Post asked whether the agreement provides for Hold
Harmless. Ms. Fairall indicated that she did not find a provision within the agreement
relating to Hold Harmless.
Vice Mayor Post moved and Council Member Bowen second the motion table this item
to a future meeting to have Hold Harmless addressed within the agreement. Motion
passes, 6-0.
A2 Resolution No. 2020-017: Relating to traffic and highways; amending the Town of
Marana speed zone map and accompanying table, establishing the reasonable and
prudent maximum speed limits on specific roadways located within the town limits of
the Town of Marana (Fausto Burruel)
Deputy Town Engineer Fausto Burruel provided a PowerPoint Presentation overview
of the Speed Zone Map Update. Below are highlights of the presentation. (A copy of the
PowerPoint is available in the Town Clerk's Office for review.)
Speed Zone Update: Why Do This Now?
• Recent development identified the need to adjust speed limits on adjacent
roadways.
• Review of the Town Code identified the need to update the Speed Zone Map.
Opportunities
• Add new roadway segments
• Simplify speed limits
— Eliminate short speed zones
— Minimize number of occurrences where the speed limit is different for the
same segment of roadway based on direction of travel
— Use common beginnings/ endings of speed zones
• Re-evaluate speed limits using engineering study and judgment
Town Code
• "Reasonable and prudent maximum speed limits on roadways located within the
town limits are set forth on the town speed zone map and accompanying table,
adopted and amended from time to time by resolution of the council, upon
recommendation by the town engineer and based on nationally -accepted traffic
engineering standards."
• Last adopted: 2006
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Arizona Revised Statutes
• ARS 28-701
— Speed limits in business or residential districts = 25 mph
— Speed limits in other locations = 65 mph
• ARS 28-703
— A local authority may increase the speed limit above 25 mph within any
business or residential district
— A local authority may decrease the limit below 65 mph outside of any
business or residential district
Eliminate Short Speed Zones
• Cortaro Farms Road east of I-10
• Oasis Road, east of Twin Peaks
• Pima Farms Road, west of Moonfire Drive
• Thornydale Road, north of Tangerine Road
Post Same Speed Limit in Both Directions
• Cochie Canyon Trail approaching I-10
• Cortaro Road west of I-10
• Sandario Road, between Marana Main and Barnett Rd
• Tangerine Road, west of 1-10
• Thornydale Road, between Tangerine and Camino del Norte
Adjust Beginnings/Endings of Speed Zone
• Sanders Road near Moore Rd
• Tortolita Road
Adjustments
Aerie Drive (from 35 mph to 30 mph)
Marana Main Street and Marana Rd near roundabout (from 25 to 35)
Moore Road in Dove Mountain (from 40 to 30)
.►, Sandario Road from railroad to roundabout (from 35 to 25)
T Sanders Road from Moore Rd to 3700 ft. south of Moore Rd (from 35 to 40)
Tables / Maps
• Speed Limit Update Summary Table (On file)
• Maps (On file)
o Current Speed Zones
o Summary Map
o Proposed Speed Zones
o Updated Speed Zone Map
Council Member Bowen inquired of Tangerine Road asking how it is determined in
setting the speed limit. Mr. Burruel replied stating there is much studying that
Regular Council Meeting Summary Minutes 02/18/2020 7
determines road speed, as well as evaluation that is part of it. The national standards as
considered are the 85th percentile speed that establishes the road speed --which 85% of
motorist feel comfortable driving. They try to establish the speed zone at that point if
they can. There are other reasons why road speeds may be higher or lower other
criteria to be considered such as ash toe, or design criteria.
Council Member Comerford asked how staff notify the public of the change in speed
limit. Mr. Burruel replied stating staff has had some discussion on how to
communicate the change in speed limit to motorist. There are different approaches the
town can take to communicate the speed limit changes such as, flagging to make it
more apparent to the driver. Public Works would work with the Police Department to
communicate those changes also do an education campaign on road speed. It would be
a collaborative effort.
Council Member Kai inquired of Marana Road westbound speed is 45 mph except in
town, west of that is Pima County 55 mph asking whether the town will look at being
consistent with the county speed limit or leaving it at 45 mph. Mr. Burruel replied
stating he does not have a firm answer on the question, as the town would need to
evaluate the roadway. Council Member Kai explained at one time the speed was 55
mph, and then later dropped to 45 mph. He asked whether the town had substantial
data to support the reduction in speed along that roadway. Mr. Burruel stated he
would have to look into the matter, as he does not know the history of the interchange.
Vice Mayor Post inquired of the traffic study performed by Jack in the Box asking
whether the town knows the amount of traffic capacity left on that portion of Sandario.
Mr. Burruel replied stating there is a significant amount of capacity remaining on that
two-lane road before it falls to an unacceptable level; 15,000 to 16,000 vehicles per day.
Vice Mayor Post responded asking whether Mr. Burruel know the current amount
traveled per day. Mr. Burruel stated his does not; however, it is a function of the
driveways on Sandario.
Council Member Bowen moved and Council Member Kai second the motion adopting
Resolution No. 2020-017. Motion passes, 6-0.
A3 Resolution No. 2020-018: Relating to Public Works; approving and authorizing
the Mayor to sign an acquisition agreement with Pima County and Marana Unified
School District #6 for acquisition of property rights needed for the Lon Adams Road
Reconstruction (Marana Project ST068) (Frank Cassidy)
Ms. Fairall provided an overview of this item explaining if approved this acquisition
agreement between the Town, Pima County and MUSD related to the reconstruction
project specifically acquire the rights that Marana needs to eliminate the off -set where
Civic Center Drive runs into Lon Adams Road. Rather than pay them cash for the
property, Marana will compensate them with the redesign of the parking lot.
Regular Council Meeting Summary Minutes 02/18/2020 8
Council Member Comerford inquired how this item initiated. Ms. Fairall replied
stating it has been part of the Lon Adams project, as she does not believe this item was
added to the overall project. However, she could not definitively confirm. Council
Member Comerford stated this is the first that she has been made aware of it—being on
the agenda.
Town Engineer Keith Brann stated that as part of the Lon Adams project scope, it
started out as a pavement reconstruction, as Lon Adams is due for reconstruction. The
town has been reviewing other features to add to the project such as lighting, sidewalk,
and landscaping at this particular intersection. Town staff look at whether to have a
formal intersection control such as a roundabout or stop sign. They decided by
realigning the intersection to the park and library with Civic Center Drive, that would
provide functionality with increased safety. It is part of the Lon Adams project to
realign this driveway.
Council Member Kai moved and Council Member Bowen second the motion adopting
Resolution No. 2020-018. Motion passes, 5-1 (1 -Nay, Council Member Comerford).
ITEMS FOR DISCUSSION/ POSSIBLE ACTION
D1 Relating to Budget; discussion, direction and possible action regarding
development of the fiscal year 2020/2021 budget, including proposed budget initiatives
and expenditures (Jamsheed Mehta)
Mr. Mehta this is a standing item on the agenda to provide Council with an
opportunity to present any new initiatives or have discussions related to the overall
construction of the budget. He replied to Council Member Comerford earlier comment
related to her request to receive departmental budget information stating, the town has
approximately 15 departments with several divisions. When budgets are submitted to
the Finance Department, it takes time for the Finance staff to convert the information in
a workable format, review the submitted information and ensure quality control. This
process does not amend the budget request; it is simply a quality control measure. If
the Finance Department had less of a burden placed upon them, it would be provided
to Council in a timely manner.
As soon as the Finance Department has reviewed the budgets, and he has had an
opportunity as well to review the submitted request, he would make the information
available to Council.
D2 Relating to Legislation and Government Actions; discussion and possible action
regarding all pending state, federal, and local legislation/ government actions and on
recent and upcoming meetings of the other governmental bodies (Jamsheed Mehta)
Regular Council Meeting Summary Minutes 02/18/2020 9
Mr. Mehta provided an update to Council on the legislative sessions stating he shared
updates on three items previously, and two additional bill items were added to the list
as provided below.
• HB2404 (Prime Contracting) - This is a bill that the Town has registered in
opposition against since first dropped. The bill passed through committee last
week on a party line vote (with two cities, Yuma and Goodyear, voting yes). The
impact of this bill would invariably harm the revenue that is collected from
tenant improvement projects within the town. The League will be meeting with
contractors, who are the primary promulgator of this bill, to add additional
clarity to the bill to minimize the negative financial harm it could to do cities and
towns.
• HB2493 (CFDs) - This is a bill that the Town has registered in support of. This
bill has passed through committee last week with unanimous support. The bill in
its current form allows for additional board members on behalf of the developer
to be optional, and allows for a 60 -day review period of a CFD application.
• SB1305 (FedEx Personal Delivery Devices) - This is a bill that the Town
registered in opposition of. Currently, the bill has gone through committee. A
meeting was held on Monday, February 17 to discuss language that preempts
cities and towns from regulating these devices within their boundaries. The
league is remaining largely neutral on this bill, citing "all preemption is not
necessarily bad". Introduced by Rep. Livingston.
• *HB2841 (Single Family Residential Overlay Bill) - This bill essentially makes it
mandatory for every city and town within Arizona to identify 30% of its vacant
land that is zoned Single-family, and apply an overlay district to it that would
allow owners/ developers to develop at 15RAC by right. It also HEAVILY
preempts cities and towns in several ways; it allows for an extremely fast
turnaround time for developers to have their development plan reviewed for
permitting (90 days), and excludes any input on design guidelines. If permit
reviews are not completed within the 90 -day review period, construction can
proceed without permits or inspections. There is a proposed amendment to
change the review period to 120 days that stipulates that building codes comply
with state statute. Regarding fire sprinklers and apparatuses, allows cities/ towns
to withhold a C of O for failure to comply with objective health and safety
requirements, and specifies that the bill does not grant new authority to regulate
residential subdivision developments or construction. AZ Homebuilders Assoc.
is behind this bill. Introduced by Representative Kern.
• *HB2830 (Traffic Stops, Police Cars, and Uniforms Bill) - This bill stipulates
that all traffic stops must be done by officers in uniforms in marked police
vehicles. While that seems good, the bill would create a great complication in the
Regular Council Meeting Summary Minutes 02/18/2020 10
execution of undercover operations, as well as for DUI enforcement. Proposed by
Rep Granthem and co-sponsored by Finchem. C.
EXECUTIVE SESSIONS
E1 Executive Session pursuant to A.R.S. §38-431.03 (A), Council may ask for
discussion or consideration, or consultation with designated Town representatives, or
consultation for legal advice with the Town Attorney, concerning any matter listed on
this agenda for any of the reasons listed in A.R.S. §38-431.03 (A).
E2 Executive Session pursuant to A.R.S. § 38-431.03 (A)(1) for discussion,
consideration and possible interviews of candidates for appointment to the Board of
Adjustment.
FUTURE AGENDA ITEMS
Notwithstanding the mayor's discretion regarding the items to be placed on the agenda,
if three or more Council members request that an item be placed on the agenda, it must
be placed on the agenda for the second regular Town Council meeting after the date of
the request, pursuant to Marana Town Code Section 2-4-2(B).
ADJOURNMENT
Mayor Honea asked for a motion to adjourn the meeting.
Vice Mayor Post, moved and Council Member Bowen second the motion adjourning the
meeting. Motion passes, 6-0. Meeting adjourned at 8:16 PM.
CERTIFICATION
I hereby certify that the foregoing are the true and correct minutes of the Marana Town
Council meeting held on February 18, 2020. I further certify that a quorum was present.
Cherry L. Lk son, Town Clerk
MARANA AZ
ESTABLISHED 1977
Regular Council Meeting Summary Minutes 02/18/2020 11